HomeMy WebLinkAbout09-12-2019 Airport CommissionIOWA CITY AIRPORT COMMISSION
MEETING AGENDA
AIRPORT TERMINAL BUILDING
1801 S. RIVERSIDE DRIVE
IOWA CITY, IOWA
THURSDAY SEPTEMBER 12, 2019 - 6:00 P.M.
1. Determine Quorum
2. Approval of Minutes from the following meetings: 5 min*
August 22, 2019
3. Public Discussion - Items not on the agenda 5 min
4. Items for Discussion / Action:
a. Airport Farming Operations
10 min
i. Farm Management Agreement
b. Airport Website Update
30 min
c. FAA/IDOT Projects:
15 min
i. Obstruction Mitigation
ii. Runway 25 Threshold Relocation
iii. FY20 Iowa DOT Grant offers
1. Consider a resolution accepting a grant offer for rehabilitation of aircraft
apron and
taxiway
2. Consider a resolution accepting a grant offer for fuel facility expansion
iv. Fuel Farm Expansion
1. Consider a resolution approving work order 2 with Bolton and
Menk for
professional services for fuel facility expansion project
d. FBO / Flight Training Reports
10 min
i. Jet Air
e. Airport "Operations"
30 min
i. Management
ii. Budget
1. Flight Simulator
2. FY2021 Budget
iii. Events
f. Commission Members' Reports
2 min
g. Staff Report
2 min
5. Set next regular meeting for October 10, 2019 at 6:00 p.m.
6. Adjourn
*The times listed in the agenda are the anticipated duration of that particular agenda item. The actual
discussion may take more or less time than anticipated
if you will need disability -related accommodations in order to participate in this program/event,
please contact Michael Tharp, Airport Operations Specialist, at 319-356-5045 or at michael-
tharoCa)iowa-city. oro. Early requests are strongly encouraged to allow sufficient time to meet
your access needs.
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 2 of 70
August 15, 2019
Page 1
MINUTES DRAFT
IOWA CITY AIRPORT COMMISSION
AUGUST 15, 2019 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Warren Bishop, Scott Clair, Christopher Lawrence, Bob Libby, Judy Pfohl
Staff Present: Eric Goers, Michael Tharp
Others Present: Devin Mashik
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order at 6:02 P.M.
APPROVAL OF MINUTES:
Minutes of the July 18, 2019, meeting were reviewed by Members. Tharp noted that there was
a misspelling of Judy's name in the attendance section. This will be corrected. Bishop moved
to accept the minutes of the July 18, 2019, meeting as amended. Lawrence seconded the
motion. The motion carried 5-0.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. FAA/IDOT Projects
i. Obstruction Mitigation — Tharp stated that currently they are in the
process of sending letters to property owners, in order to collect the tree
requests. This will then complete the plans and specs needed to finalize
what is sent to the FAA. He added that they are a bit behind schedule
and that he may need to have one or two special meetings with the
Commission, in order to speed up the announcement process. This will
help to get back on track a bit.
ii. Runway 25 Threshold Relocation — Tharp stated that they have the
FAA grant for this project and that things are moving forward as planned.
b. FBO / Flight Training Reports
i. Jet Air — Tharp stated that Wolford is out on the east coast picking up an
aircraft for Jet Air and is therefore not present. He then reviewed the
monthly maintenance reports, stating that they have had a couple of tours
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 3 of 70
August 15, 2019
Page 2
recently at the Airport. He also spoke to some general maintenance
issues with hangars. The Young Eagles event took place recently and the
staff at the Airport were kept busy sprucing things up in anticipation of
that. Tharp also noted the upcoming pancake breakfast.
C. Airport Operations
i. Management —
1. City Climate Action Plan — Tharp spoke to the City Manager's
memo, asking for thoughts and ideas on how they can help the
City meet its climate action goals. He stated that one item that
caught his eye is working with Mid American Energy to use their
tool of allowing users to monitor utility costs. Tharp stated that he
will look into this further. As for other measures, he noted that the
Airport has changed lighting to LEDs everywhere possible.
Members asked about solar and whether its use at the Airport
would be feasible. Tharp responded, noting that the City has
looked into the use of solar and he further explained what they
have suggested. This includes having EV charging stations
available, for example. Members continued to discuss ways in
which the Airport might help the City with its climate action goals.
Pfohl suggested Tharp contact a professor at the University who is
involved in this area to see if the students could do a project on
this issue. Tharp stated that he could do this, and Goers added
that the City does have its own Sustainability Coordinator who
might have some ideas for the Airport. The idea of an all -electric
airplane being used for training was also brought up, as a way to
save fuel.
2. 2019-2020 T-Hangar Rates — Tharp noted that the Airport
Commission sets the hangar rates every year. Currently there are
59 t-hangars, with all but one being occupied. He gave Members
a brief history of this process and how they have dealt with this in
the past. He stated that last year they did some adjustments and
that he is recommending this year to keep rates flat. Lawrence
moved to keep t-hangar rates consistent with last year's
rates. Pfohl seconded the motion. The motion carried 5-0.
ii. Budget-
1 Flight Simulator — Tharp noted that Bishop has brought back a
proposal for a TD 2 flight simulator, a desktop -based system. He
and Tharp spoke to this system briefly and then responded to
Member questions. Pfohl stated that she questions if training
pilots is the purpose of the Airport, or if it should be Jet Air training
pilots. Members responded, noting that they don't see it as just a
pilot tool. The discussion centered around the cost of such a
system and who should be paying for this. Members spoke to
how this tool could pay for itself, by charging back to pilots for the
privilege of using it.
The discussion turned to the question of: is it the Airport's job (to
buy the simulator) and even further: is this an infrastructure
investment that is aligned with the Airports mission. The idea of
providing space at the Airport for a simulator was tossed around
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 4 of 70
August 15, 2019
Page 3
as well, with Members agreeing that this would make sense. It
comes back to: who is paying for the simulator and its upkeep.
The suggestion of looking at the City's mission for the Airport was
brought up, to look at the Charter for the Airport Commission, and
try to determine if such an investment would make sense. Goers
then spoke to this question, noting that the City Council has given
this Commission the authority to do everything having to do with
the Airport and its operations, other than sell property.
Tharp then spoke to the Commission about the options they do
have: the Airport buys the system and rents it out, working with
Jet Air to do so. The second option is someone else buys the
system and the Airport provides the space for it. He then spoke to
some of the options available on such a training device system.
Tharp also spoke to the idea of opening it up to hangar tenants to
see if they are interested in a pre -paid option. This type of
investment opportunity would cover the cost of the system.
Members continued to share their thoughts on how they might
proceed with acquiring a simulator.
Members then turned to the options available for such a training
device and how updating such a system might play out. Members
also shared their experiences with using a flight simulator and
what they would like to see in a system. Looking at such a
purchase as a revenue generator, Members then discussed how
this could be a real positive for the Airport. Tharp stated that it
sounds like there is a general consensus on the TD 2, and he
noted how they could move forward at this point. Goers
responded to Member questions regarding how they would handle
the simulator being bought by a private group. He added a
suggestion as to how they might open this up to the public to see
if anyone is interested in such a pre -paid type of arrangement.
Members also asked Goers for his advice on how they would
handle any of them wanting to be one of the private investors in
this purchase. Goers responded, speaking to conflict of interest
concerns. He stated that as long as the option is open to
everyone in the public, this would not be a conflict.
How to get the word out was the next topic of discussion. Tharp
spoke to how he might be able to obtain a list of pilots in the area,
as well as the hangar occupants list, as starting points. Others
gave suggestions of various social media sites as a way to
communicate such an idea and to gauge interest in such a
purchase. A suggestion was made to form a subcommittee to
come up with a proposal for the entire Commission to review and
make their final decision on. Clair moved to form a
subcommittee to return to next month's meeting with a
proposal for the Commission to review. Pfohl seconded the
motion. The motion carried 5-0. Bishop and Clair volunteered
to be on this subcommittee.
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 5 of 70
August 15, 2019
Page 4
2. FY2021 Budget — Tharp responded to questions regarding
hangar age and maintenance costs associated with them. He
spoke briefly to 2021's budget and some of the possible projects
they might try to tackle. Tharp also spoke to updating their web
site and social media presence. He stated that he is considering
having FUEL, the marketing/branding company that they have
used in the past, help with this.
iii. Events
1. Pancake Breakfast —August 25 — Tharp stated that the Monarch
Festival will be part of this event, as well.
d. Commission Member Reports — Libby stated that the viewing area has people
at it all the time, which everyone is pleased with. He added that Jet Air has had
several large groups out and that they have pulled an airplane right up to the
viewing area for the group to see up close.
e. Staff Report — Tharp reminded Members of the Aviation Conference at the end
of the month. He also noted that he will be out of the office on Friday.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday, August 15,
2019, at 6:00 P.M. in the Airport Terminal Building. This is the second Thursday of the
month, versus the third.
ADJOURN:
Lawrence moved to adjourn the meeting at 7:16 P.M. Bishop seconded the motion. The motion
carried 5-0.
CHAIRPERSON DATE
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 6 of 70
August 15, 2019
Page 5
Airport Commission
ATTENDANCE RECORD
2018-2019
TERM
o
0
0
0
0
0
0
0
N
N
W
A
N
W
J
O]
NAME
EXP.
O
o
m
rn
o
m
N
m
m
so
so
so
so
so
so
so
so
Warren
06/30/22
Bishop
X
X
X
X
X
X
X
X
X
X
Scott Clair
06/30/23
N
N
N
N
N
N
N
N
M
M
M
M
M
M
M
M
X
X
Robert Libby
07/01/20
O/
O/
X
X
X
X
E
X
X
E
X
X
Christopher
07/01/21
Lawrence
X
X
X
X
X
X
X
X
X
X
Judy Pfohl
06/30/22
N
N
N
N
N
N
N
M
M
M
M
M
M
M
X
X
X
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019, Page 7 of 70
r+�.� FNC Farm #73948
Farm Name: Airport
National Bruce Ahrens, Accredited Farm Manager
COI11�nyTM
Professional Management Services Agreement
General
This Professional Management Services Agreement ("The Agreement') is entered into between Farmers
National Company, ("Farmers National'), and the Iowa City Airport Commission, ("Clients.")
Farmers National is a Nebraska Corporation whose corporate offices are located at 11516 Nicholas Street,
Suite 100, Omaha, Nebraska, 68154. The Clients are more fully identified on the Client Information sheet,
attached.
The property subject to this Agreement ("The Property") is described under the Legal Description,
attached.
The parties acknowledge and agree that the terms of this agreement may only be changed by the mutual
agreement of the parties, in writing. The parties also agree that whenever any of the information contained in this
Agreement, or any of its attachments, changes, they will promptly notify the other party in writing. The
notification of changes made to Farmers National shall be made to the Customer Service Department at the address
set forth above. The Agreement or the appropriate attachment(s) h6reto, shall be modified to reflect any such
changes. This agreement replaces contract that was signed in 1982 between Doane Western and the Iowa City
Airport Commission.
Exhibit "A" Antidiscrimination provision is attached and incorporated herein.
Professional Management Services
Farmers National is duly licensed and qualified to provide Professional Property Management Services for
the Clients. The Clients desire Farmers National to provide such services under the terms and conditions set forth
herein. Such services shall include, but shall not necessarily be limited to those set out in the Professional
Management Services section, attached.
The parties acknowledge that this Agreement does not attempt to include all of the details relative to the
Professional Management Services provided to the Clients, but it is intended to provide a general understanding of
the duties and responsibilities of the parties.
Term of Agreement
This Agreement shall take effect on the date set forth below, and shall remain in full force and effect
thereafter until terminated in writing by either party, by giving the other party advance written notice of termination
between August I' and September 30m of any calendar year. Such notice shall cause the Agreement to be
terminated effective March I' of the following calendar year, unless otherwise mutually agreed between the parties.
If this Agreement is terminated by the Clients, they agree that, for a period of one year following the
effective date of termination, they will not directly or indirectly enter into a management agreement or similar
relationship with any employee or former employee of Farmers National. This limitation shall apply only to
employees or former employees of Farmers National who have personally participated in providing management
services to the Clients during the term of this Agreement.
-1-
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 8 of 70
Aaewy Relationship
It is mutually understood and agreed that the relationship between the Clients and Farmers National shall
be that of Principal and Agent. The Clients acknowledge having been provided with the Agency Relationship
Disclosure that accompanies this Agreement. The relationship of Principal and Agent shall be limited to the
particular Management Services contracted for hereunder. As so limited, the duties, responsibilities, and authorities
of the parties hereto shall be governed by the Laws of Principal and Agent in effect in the state where the Property
is located.
Manalzement Fees
Management Fees will be based upon the type of management service selected by the Clients. There is a
flat fee arrangement for Tailored Management Professional Agricultural Services and a percentage fee arrangement
for Complete Professional Agricultural Management Services. The Clients shall designate the preferred
arrangement on the Management Fee schedule attached hereto, and incorporated herein.
Percentage Fees
The Clients agree to terms and conditions set forth in Attachment I if complete Professional Agricultural
Management Services is selected. Clients agree to pay Farmers National a base fee. Base fees are structured upon
the anticipated ongoing volume of management activities to be performed. The base fee to be paid by the Clients is
set out under the Complete Professional Agricultural Management Services attached.
The Clients agree to pay Farmers National percentage fees based on the gross farm income and are charged
in addition to the base fees. Percentage fees are charged and collected as income is received. All income is to be
paid directly to Farmers National so that it can be properly accounted for. Percentage fees are based upon the lease
type or operating arrangement utilized on the Property during the farm year, and is set out under the Complete
Management Services attached.
If this Agreement is terminated, the Clients agree to make a final percentage fee payment to Farmers
National, based upon the estimated inventories of crops and/or livestock as of the effective date of termination. The
final percentage fee shall be due and payable on or before the effective date of termination. In the event the
Property is sold and the transaction is closed during the term of this Agreement, management fees shall be prorated
to the date of closing.
Flat Fee
The Clients agree to the terms and conditions set forth in Attachment 2 if a Tailored Professional
Agricultural Management Service is selected:
The Clients agree to pay Farmers National an agreed upon flat fee to perform the specific agricultural services set
forth on the Tailored Agricultural Management Services sheet attached hereto and incorporated herein. The Clients
acknowledge that this fee is based upon an estimate of the time to be required in providing the services selected by
the Client, and the hourly rates determined by Farmers National.
A flat fee shall be determined for each farm year (March l to February 28) that this Agreement is in effect.
While the fee may remain the same for subsequent farm years, the Clients understand and acknowledge that
Farmers National may determine that a fee adjustment may be necessary for future farm years. If Farmers National
determines that an adjustment is necessary, they shall notify the Clients in writing, between August V and
September 30*. If the parties are unable to agree upon the fees to be charged during the upcoming farm year, this
agreement shall be terminated effective March I' of the following year. Flat fees shall be billed to the Clients, at
times mutually agreed upon between parties, and set forth on the Tailored Management Services schedule.
The Clients may add additional Tailored Management Services during the term of this Agreement. If they
do so, the parties will agree upon an additional flat fee to cover the additional services to be provided by Farmers
National.
-2-
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019, ' Page 9 of 70
Accounting
Farmers National will perform all of the accounting associated with the management of the Property, in
conformity with its usual and customary accounting practices, and in accordance with any specific guidance
provided by the Clients on the Special Accounting Instructions sheet, attached. Specialized or customized
accounting activities may be subject to an extra charge.
It is mutually understood and agreed that whenever Farmers National Company pays for items or services
that are needed for the management or operation of the Property, the Clients will promptly reimburse Farmers
National. With respect to major improvements, however, Farmers National shall confer with and obtain the prior
approval of the Clients before commencement of the project.
The Clients may provide for their funds to be held in an interest bearing trust account. If so desired, the
Clients shall execute the Interest Bearing Account Authorization Addendum foam, attached.
If the Clients have directed Farmers National Company to utilize an interest bearing account in the
management of the Property, Farmers National may secure reimbursement for the costs of such items or services
from funds available in said account. If no such account is utilized, or if the funds in the account are insufficient to
cover the payments made, Farmers National will advise the Clients of the amount due on the accounting statement
sent to the Clients at the end of the month. The Clients will reimburse Farmers National for the full amount due
upon receipt of the statement. In the event that reimbursement is not received when due, the Clients agree to pay a
service charge to Farmers National.
Insurance
Farmers National Company realizes the importance of protecting the assets of our client's farm property
and one such protection is the procurement of a liability policy in the client's name. Therefore, the Client is
required to obtain (if not already in effect) a liability policy with a minimum $500,000 limit within thirty days of
the execution of this Agreement.
Declaration of Authority & Power of Attorney
The Clients, by executing this Agreement, grant the authorized employees of Farmers National access to
any relevant governmental records pertaining to the Property and germane to its professional management.
In addition, the authorized employees of Farmers National are authorized to act in the name, place, and
stead of the Clients with respect to the professional management of the Property. The authorized, employees of
Farmers National are vested with full power and authority to do and perform all actions necessary or appropriate to
the professional management of the Property. This shall include the execution, delivery and/or recording of any
leases, documents, forms, or other papers, as fully to all intents and purposes as the Clients might or could do, with
full power of substitution and revocation. The Clients ratify and confirm all that the duly authorized employees of
Farmers National lawfully do or cause to be done on behalf of the clients.
The Clients agree to give Farmers National any additional Powers of Attorney needed to professionally
manage the Property in the manner described herein. This may include, but is not limited to, Powers of Attorney
required by government agencies for participation in government programs.
Successors in Trust
This Agreement shall be binding upon the heirs, successors, assigns, or personal representatives of the
parties hereto.
-3-
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 10 of 70
Effective Dates
This Professional Management Services Agreement is entered into and between the parties on January 26.2006
Professional Management services shall commence on: I st day of March 20 06 .
Legal Description of the Property
State: Iowa County: Johnson Approximate Acres: 219.4
Legal Description:
Cropland acres at the Iowa City Municipal Airport located in Sections 15, 16, 21, & 22. All Township 79
North — Range 6 West of the 5d' P. M.
Attachments:
This Professional Management Agreement provides the following services and fee arrangements for
the above property:
] Complete Professional Agricultural Management Services and Fees (Attachment 1)
[ ] Professional Hunting/Fishing Management and Fees (Attachment 3)
[ ] Professional Mineral Management and Fees (Attachment 4)
Addendnms:
[ J ] Interest Bearing Account Authorization (Addendum 1)
[ ] Special Accounting Instructions (Addendum 2)
[ V ] Principal Correspondent Designation (Addendum 3)
[ ] Other:
Clients
City of Iowa City
Signature:
Acceptance By Farmers National Company
Signature:
-4-
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 � Page 11 of 70
CLIENT INFORMATION
Type of Ownership: [ ] Single [ j Multiple [ ] Corporate [ ] Partnership [ ] Trust
[ J ] Other: _Municipality
(For all Partnership, Corporate, & Trust Ownership: Please list each individual owner acme & percent ownership for insurance purposes)
City of Iowa City
42-6004805
AB4400696
100%
Name
Iowa City Airport Commission
Tax ID Number
Municipal Airport Iowa City
% of Ownership
Iowa 52240
Address
( 1
City —, State
(_319 ) 356-5045
Zip Code
Home Phone Number
Office Phone Number
Fax Number
Email address
Name Social Security or Tax ID Number % of Ownership
(This number will be used for IRS reporting)
Address City State Zip Code
Home Phone Number Work Phone Number Fax Number
Email address Date of Birth
-5-
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019
Page 12 of 70
Aaency Relationship Disclosure
It is mutually acknowledged between Farmers National and the Clients that Farmers National will act exclusively as the agent
of the Clients hereunder, and not as a Tenant's agent or dual agent. As such, Farmers National's duties and obligations shall be
as follows:
1. To perform the terms of the Professional Agricultural Services Agreement made with the Clients;
2. To exercise reasonable skill and care for the Clients;
3. To promote the interests of the Clients with the utmost good faith, loyalty, and fidelity, including:
a Seeking rental terms which are acceptable to the Clients, except that FNC shall not be obligated to seek
additional offers to lease the property while the property is subject to a lease or letter of intent to lease;
b. Presenting all written offers to and from the Clients in a timely manner regardless of whether the
property is subject to a lease or a letter of intent to lease;
c. Disclosing in writing to the Clients all adverse material facts actually known by FNC; and
d. Advising the Clients to obtain expert advice as to material matters about which the FNC knows, but the
specifics of which are beyond the expertise of FNC;
4. To account in a timely manner for all money and property received;
5. To comply with all requirements of any applicable Real Estate License Act, and any rales and regulations
promulgated pursuant to such act; and
6. To comply with any applicable federal, state, and local laws, rules, regulations, and ordinances, including fair
housing and civil rights statutes and regulations.
Farmers National acting as the Clients' agent shall not disclose any confidential information about the Clients unless disclosure
is required by statute, rule, or regulation or failure to disclose the information would constitute fraudulent misrepresentation.
No cause of action for any person shall arise against Fanners National acting as' Client's agent for making any required or
permitted disclosure.
Farmers National acting as Clients' agent owes no duty or obligation to a tenant, except that Farmers National shall disclose in
writing to any tenant all adverse material facts actually known by Farmers National. The adverse material facts may include
adverse material facts pertaining to:
1. Any environmental hazards affecting the property which are required by law to be disclosed;
2. The physical condition of the property;
3. Any material defects in the properly;
4. Any material defects in the title to the property; or
5. Any material limitation on the Clients' ability to perform under the terms of the lease.
Farmers National owes no duty to conduct an independent inspection of the property for the benefit of the tenant and owes no
duty to independently verify the accuracy or completeness of any statement made by the Clients or any independent inspector.
Farmers National may show alternative properties not owned by the Clients to prospective tenants and may identify competing
properties for lease without breaching any duty or obligation to the Clients.
Farmers National may not designate or retain the services of any other brokers as subagents, without the express written
consent of the Clients. Any such subagents so retained shall be compensated, if at all, by Farmers National, and not by the
Clients. Any designated broker who is acting as a subagent on the Clients' behalf shall be a limited agent with the obligations
and responsibilities set forth above_
The Clients acknowledge having been provided with any Agency Disclosure information prepared by the state Real Estate
Commission having jurisdiction in the state where the property is located, if providing such information to Clients is required.
Additional information specific to state regulation may be attached.
❑ Nebraska Real Estate Disclosure
❑ South Dakota Real Estate Disclosure
S-2
❑ Missouri Real Estate Disclosure
❑ Ohio Real Estate Disclosure
❑ Other:
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019. ' Page 13 of 70
-Attachment 1-
The Professional Agricultural Management Services that Farmers National will perform are as follows:
• Complete detailed analysis of farming operation and provide recommendations.
• Analyze applicable Government Farm Program considerations and provide recommendations.
• Develop an annual operating plan and budget including capital improvements, if applicable.
• Make recommendations regarding farm or ranch operators as needed.
• Analyze alternative lease types or operating arrangements.
• Negotiate and prepare an annual written lease or operating agreement.
• Prepare and implement necessary crop and/or livestock marketing plans.
• Conduct regular inspection visits to the farm and/or meetings with the operator followed by written reports.
• Provide financial reporting services including periodic and annual reports to the Clients.
Payment of Real Estate Taxes
❑ Farmers National to pay Real Estate Taxes from Client Account before they become due at no additional charge
® Client to pay.
Cron Marketiul? Directions
Unless otherwise directed by the Clients on a case -by -case basis, the Clients direct Farmers National to handle the marketing of
crops as follows:
❑ Market according to Farmers National's recommendations ❑ Sell crops at harvest.
❑ Consult with the Clients prior to sale ® Do not handle marketing
The panles have mWually agreed to thefollowing additional arrangements relative to the services to be provided.
Amricultural Services Management Fees
The Clients and Farmers National have agreed to the following Agricultural Services Management Fees:
1. Base Management Fee: $600 per year
2. Percentage Management Fees:
a. Cash Rent Lease -- 8% e. Custom Operating Agreement -- 8%
b. Bushel Rent Lease -- 9% f. Rental House -- 20%
c. Blended Share Lease -- 9% g. Sale of Previous Crop Inventory --5%
d. Crop Share Lease -- 10%
3. A minimum yearly fee of $1,000.00 shall be charged as part of the foregoing fees for each farm listed.
Base fees will be collected annually in February of each farm year this Agreement is in effect.
hi cases where a Property is operated with multiple lease types and/or operating arrangements, Percentage
Management Fees shall be calculated based upon the dominant lease type in use on the farm during the farm year.
The dominant lease type shall be determined based upon where the majority of the farm income is derived. All
percentage fees will be taken as income is received.
Clients
City of Iowa City
Signature: 'Q1.`
Acceptance By Farmers National Companv
Signature:v s ti�vr
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 14 of 70
-Addendum 1-
Interest Bearing Account Authorization
This will be a pending account until money is received to open the account.
The Clients, by executing this authorization in the space provided below, direct Farmers National to deposit funds
drawn from income and moneys collected on their account into an interest bearing account. To the extent required
or allowed by law, the characteristics of the account shall be as follows:
1. None of the interest earned on the funds in the account shall belong to, or otherwise inure to the benefit of
Farmers National.
2. The funds in the account shall not be commingled with any funds of Farmers National.
3. The account shall be a demand type account.
4. The account shall be federally insured.
5. The account shall be open to audit or examination 'at all reasonable times.
6. Where required by applicable local law, Farmers National shall notify any appropriate regulatory agencies
of the existence of the account.
7. The account shall be designated and identified as a trust account.
The clients understand and agree that administrative fees may be charged by the financial institution handling the
account. The amount of any such fees shall be disclosed in advance to the client.
The client hereby requests and authorizes Farmers National to pay all expenses incurred in the professional
management of the Property out of Farmers National's non -interest bearing trust account.
The parties acknowledge that the foregoing provisions shall replace any previously executed Interest Bearing
Account Authorization.
Clients
City of Iowa City
Signature:
This addendum pertains to the Agricultural Services Agreement entered into between the parties on
January 26, 2006
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019� Page 15 of 70
Addendum 3
Principal Correspondent Designation
The Clients will identify certain matters that they desire to be specifically informed about, and will indicate to
Farmers National circumstances wherein they desire to be consulted prior to the making of final management
decisions. To accommodate these situations, the Clients wish to designate the following individual as the Principal
Correspondent. The parties acknowledge that the Principal Correspondent will then advise and consult with the
other Clients, and will communicate their decisions and recommendations to Farmers National.
Principal Correspondent: City of Iowa City k AB#400696
All Clients are to be sent routine periodic accounting statements, narrative reports, and other similar information,
except those identified below
Client:
Client:
Client:
In addition to the Clients, please send routine periodic accounting statements, narrative reports, and other similar
information to the following Additional Correspondents (Limit 3):
Additional Correspondent:
Address:
Phone: Email Address:
Additional Correspondent:
Address:
Phone: Email Address:
Additional Correspondent:
Address:
Phone: Email Address:
This addendum pertains to the Agricultural Services Agreement entered into between the parties on
January 26, 2006__
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019
Page 16 of 70
Farmers
National
Company,
Serving Americas Landowners since 1929
December 11, 2013
CLIENT INFORMATION
ADDENDUM TO PROFESSIONAL
MANAGEMENT SERVICES AGREEMENT
Farm 973948 - Airport
John Yeomans, Accredited Farm Manager
This Agricultural Property Addendum shall be attached to and become a part of the Professional
Management Services Agreement dated January 26, 2006 between Farmers National Company
("FNC"), and The City of Iowa City, Iowa; Iowa City Airport Commission ("Client"), This
addendum shall add acres to management and correct the acres and legal description on the current
management agreement.
State: _ Iowa
12.ML
Further described as:
Outlot A, Westport Plaza-Part2, in the Southwest comer of the SWYe Section 16 — Township 79 North
Range 6 West of the 51" P.M. Recorded in Plat Book 38, Page 357, Records of Johnson County, State of
lowa
Legal Description of the Total Farm Property
State: Iowa County: Johnson Approximate Acres: 139.04E
Farther described as:
Farmland belonging to the Iowa City Airport Commission, City of.Iowa City, Iowa, located in Sections 16, 20, 21,
and 22. Township 79 North — Range 6 West of the 5t° P.M.
ADDITIONAL INFORMATION:
Effective Date: December 12, 2013
All other terms and services outlined in the Professional Management Services Agreement dated January 6, 2006
remain valid,
remains in the Farmers National Company Interest Bearing Account.
Che is r 'Sr , id Date Here
Signature __•_: .--�� Date: I lci 1 ( 3
i 'of Iowa City, Iowa City Airport Commission
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019
Page 17 of 70
Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Or, Iowa City IA 52246 319-3505045
Resolution number
Resolution Authorizing Chairperson to accept Iowa Department
of Transportation grant for the FY20 Terminal Apron and
Taxiway Reconstruction Project.
Whereas, the Iowa City Airport Commission has previously applied for a grant from the
Iowa Department of Transportation Aviation Bureau for work associated with the terminal
apron and adjacent taxiway reconstruction; and
Whereas, the Iowa Transportation Commission has approved the FY20 Aviation
Program which contains the project; and
Whereas, the Iowa Department of Transportation Aviation Bureau has offered a grant for
the project to the Iowa City Airport Commission; and
Whereas, it is in the best interest of the Iowa City Airport Commission to accept this
grant.
Now, therefore, be it resolved by the Airport Commission of the City of Iowa City:
1. The Chairperson is authorized to sign and the Secretary to attest to the
acceptance of said grant.
Passed and approved this day of 2019.
Chairperson
Attest:
Secretary
Approved By: y p
City Attorney's Ice
It was moved by and seconded by
Resolution be adopted, and upon roll call there were:
Ayes
Nays
Absent
Bishop
Clair
Lawrence
Libby
Pfohl
the
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019
i0WA DOT
SMARTER I SIMPLER I CUSTOMER DRIVEN
August 20, 2019
Iowa City Municipal Airport
Michael Tharp
1801 S Riverside Dr
Iowa City, IA 52247
Dear Michael:
Page 18 of 70
www.iowadot.gov
Aviation Bureau
800 Lincoln Way I Ames, Iowa 50010
Phone:515-239-1691
Congratulations! The FY 2020 State Airport Development Program project you
requested was approved for funding by the Iowa Transportation Commission on
August 12, 2019. The Iowa DOT grant award is for 85% of eligible costs up to a
maximum state share of $315095 for the following project: Reconstruct Apron and
Taxiway.
Enclosed are two copies of an agreement between the airport sponsor and the Iowa
Department of Transportation (Iowa DOT). Two unexecuted contracts will be send
to the sponsor address on file. The sponsor should review and sign both copies, return
both to my office. Once received, we will sign and return one fully executed contract
to the sponsor. You are authorized to begin your project after receiving the contract
with both Iowa DOT and Sponsor signatures in place. You have 90 days to sign the
grant and return it to the Iowa DOT for our signature. The 12-month requirement
to have the project under contract remains in place. Any contracts not returned within
the 90-day window may be cancelled.
Please review the agreement noting your required responsibilities and assurances,
required affirmative action, targeted small business and audit requirements. If you
will be requesting reimbursement for engineering services, you will need to provide
me with a copy of the agreement. The Iowa DOT recommends that your engineering
agreements are either lump sum, or cost plus with fixed overhead rate and maximum
dollar amount. Any engineering agreement more than $50,000 must have a pre -audit
completed by the Iowa DOT. All engineering agreements that are paid with state
funds are subject to a final audit. Please include state related nondiscrimination and
targeted small business clauses in your agreements.
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 19 of 70
The project must be under obligation within 12 months. Please note that only expenses
incurred on or after the Iowa DOT signature date on the agreement are eligible for
reimbursement. Submit claims for reimbursement with copies of invoices, canceled checks
or other documentation that the bills have been paid. Reimbursement will be in whole
dollars, rounding down; however, the final reimbursement request may include any `lost
cents' up to the maximum grant amount. Reimbursement requests should be made in the
same fiscal year that the work is completed. Reimbursement for work done near the end of a
state fiscal year (June 30) must be requested by August 1.
A final acceptance form must be completed and submitted with the final claim for
reimbursement. Required forms can be downloaded from the Office of Aviation Web
site at http://www.iowadot.gov/aviafion/managersandsponsors/forms.html.
If you have any questions regarding this information, please call me at 515-239-1048.
Good luck with your airport project!
Sincerely,
Shane Wright, M.
Program Manager
Enclosures
cc: Stuart Anderson - Planning, Programming and Modal Division Director
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 20 of 70
IOWA DEPARTMENT OF TRANSPORTATION
AGREEMENT
FOR THE FISCAL YEAR 2020
Airport Improvement Program
This AGREEMENT is made between the Iowa Department of Transportation called the "Iowa DOT"
and Iowa City Airport Commission, hereafter the "SPONSOR".
1.00 PURPOSE: The purpose of this agreement is to set forth terms, conditions and obligations
for accomplishment of certain improvements at the Iowa City Municipal
Airport hereafter the "Airport."
Improvements shall consist of: Reconstruct Apron and Taxiway, as more
clearly defined in the project application.
It shall be referred to as the "Project' and shall be identified by
Project number: 9I200IOW100
Contract number: 21625
2.0 GENERAL PROVISIONS
2.01 The SPONSOR shall have 90 days to sign and return this agreement or the Iowa DOT reserves
the right to revolve this grant.
2.02 The SPONSOR shall have the project under contract no later than 12 months after the date of the
agreement or the Iowa DOT reserves the right to revolve this grant.
2.03 The Iowa DOT agrees to reimburse the SPONSOR 85% of the eligible project costs, not to
exceed the maximum amount payable of $315095, incurred according to the terms of this
agreement. Reimbursement will be made in whole dollar amounts only, rounded down. Final
payment request may include documentation of unreimbursed amounts due to rounding, and
final reimbursement will be made up to the contract amount in whole dollars.
2.04 All projects meeting the definition of public improvements shall follow the competitive bid and
competitive quotation procedures for vertical infrastructure as identified in Chapter 26 of the
Code of Iowa and 761 Iowa Administrative Code Chapter 180.
(http://www.legis.state.ia.us/Rules/Current/iac/76liae/tl80/tl8O.pdf )
• Competitive bid procedures for all projects greater than $139,000.
• Competitive quotation procedures for airport authorities and city sponsors with
populations greater than 50,000 for projects between $77,000 and $139,000
• Competitive quotation procedures for airport authorities and city sponsors with
population of 50,000 or less for projects between $57,000 and $139,000,
• Informal local procedures for projects less than the thresholds identified for
competitive quotations.
The SPONSOR shall follow requirements of the Iowa Code Section 544A.18, 193B Iowa
Administrative Code Chapter 5, Chapter 542B of the Code of Iowa, and 193C Administrative
Code Chapter 1 to determine when professional engineering or architectural plans and
.-.
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 21 of 70
specifications must be used. The SPONSOR shall submit any plans, specifications and other
contract documents to the Iowa DOT for its Miles.
2,05 Should the SPONSOR fail to comply with any Condition or Assurance provided herein, the
Iowa DOT may withhold further payment and may require reimbursement of any or all
payments made by the Iowa DOT toward accomplishment of the Project.
2.06 The Iowa DOT shall not waive any right of authority by malting payments pursuant to this
agreement, and such payments shall not constitute approval or acceptance of any part of the
Proj ect.
2.07 Neither the Department nor the Sponsor intend to create rights in, and shall not be liable to, any
third parties by reason of this agreement.
2.08 If any provision of this agreement is held invalid, the remainder of this agreement shall not be
affected thereby if such remainder would then continue to conform to applicable law and the
intent of this agreement.
2.09 The Iowa DOT shall determine what costs charged to the project account are eligible for
participation snider the terms of this agreement and the SPONSOR shall bear all additional
costs accepted and paid. Only those eligible costs incurred after this agreement is executed
shall be reimbursed, unless the SPONSOR receives written notice from the Iowa DOT that the
Sponsor has authority to incur costs.
2.10 Notwithstanding any other provisions of this agreement, the Iowa DOT shall have the right to
enforce, and may require the SPONSOR to comply with, any and all Conditions and
Assurances agreed to herein.
2.11 The Iowa DOT's obligations hereunder shall cease immediately, without penalty of further
payment being required, in any year far which the General Assembly of the State of Iowa fails
to make an appropriation or reappropriation to pay such obligations, and the Iowa DOT's
obligations hereunder shall cease immediately without penalty of further payment being
required at any time where there are not sufficient authorized funds lawfully available to the
Iowa DOT to meet such obligations. The Iowa DOT shall give the SPONSOR notice of such
termination of funding as soon as practicable after the Iowa DOT becomes aware of the failure
of funding. In the event the Iowa DOT provides such notice, the SPONSOR may terminate
this agreement or any part thereof.
2.12 The SPONSOR is the contracting agent and, as such, retains sole responsibility for compliance
with local, state and federal laws and regulations related to accomplishment of the Project. The
sponsor shall ensure compliance with Title VI of the Civil Rights Act of 1964, 78 STAT. 252,
42 U.S.C. 2000d-42 U.S.C. 2000d-4, and all requirements imposed by or pursuant to the end
that no person in the United States shall, on the grounds of race, color, or national origin, be
excluded from participation in, be denied the benefits of, or be otherwise subjected to
discrimination under any program or activity receiving financial assistance from the Iowa DOT.
In accordance with Iowa Code Chapter 216, the SPONSOR shall not discriminate against any
Page 6
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 22 of 70
person on the basis of race, color, creed, age, sex, sexual orientation, gender identity, national
origin, religion, pregnancy, or disability.
2.13 Funding will be available for reimbursement of the project for three years after the date of the
agreement, unless appropriations are withdrawn under 2.10. Assurances in this agreement
remain in full force and effect for a period of 20 years from the date of the agreement.
2.14 The SPONSOR agrees to indemnify, defend, and to hold the Iowa DOT harmless from any
action or liability out of the design, construction, maintenance and inspection or use of this
project. This agreement to indemnify, defend, and hold harmless applies to all aspects of the
Iowa DOT's application review and approval process, plan and construction reviews, and
funding participation.
2.15 In the case of any dispute concerning the terms of this agreement, the parties shall submit the
matter to arbitration pursuant to the Iowa Code Chapter 679A. Either party has the right to
submit the matter to arbitration after 10 days notice to the other party of the intent to seek
arbitration. The written notice must include a precise statement of the dispute. The Iowa DOT
and the SPONSOR agree to be bound by the decision of the appointed arbitrator. Neither party
may seek any remedy with the State or Federal courts absent exhaustion of the provisions of
this paragraph for arbitration.
2.16 Infrastructure and/or work products developed through this grant become the property of the
SPONSOR and the SPONSOR's responsibility to maintain.
2.17 The attached Exhibit A, "Utilization of Targeted Small Business (TSB) Enterprises on Non -
Federal Aid Projects (Third -Party State Assisted Projects)," will apply and is hereby made a
part of this Agreement.
3.00 PROJECT CONDITIONS
3.01 The SPONSOR Agrees to:
(a) Let contracts according to provisions of Chapter 26 of the Iowa Code and preside at all
public hearings occasioned by the Project.
(b) Contract for all professional and construction services as needed, submitting a copy of
any engineering/consultant contract to the Iowa DOT. If the engineering/consultant
agreement is more than $50,000 and the sponsor will request state reimbursement for the
engineering/consultant services, the agreement in be submitted to the Iowa DOT for
pre -audit prior to execution of the agreement.
(c) Establish and maintain a project schedule and provide the schedule to the Iowa DOT.
(d) Obtain and provide the sales tax exemption certificates through the Iowa Department of
Revenue and Finance to the successful bidder and any subcontractors to enable them to
purchase qualifying materials for the project free of sales tax.
(e) Submit to the Iowa DOT a Request for Reimbursement form, copies of invoices, and
proof of payment for reimbrvsem nt. Progress payments are allowed.
(I) Inspect work and equipment, test materials, and control construction to ensure that the
design intent of the plans and specifications is achieved.
(g) Inform the Iowa DOT of construction completion and allow the Iowa DOT access to
review the completed project.
(h) Certify satisfactory completion of the Project by resolution or signed final acceptance
Page 6
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 23 of 70
form and provide a copy to the Iowa DOT.
(i) Retain all records relating to project cost, including supporting documents, for a period
of three (3) years following final payment by the Iowa DOT, and to make such records
and documents available to Iowa DOT personnel for audit.
(j) Ensure that applicable General Provisions and Project Conditions are included in any
agreement between the SPONSOR and Engineer/Consultant.
4.00 SPECIAL PROVISIONS
4.01 None
5.00 SPONSOR ASSURANCES
By authorizing execution of this agreement the SPONSOR hereby certifies that:
5.01 It will not enter into any transaction which would operate to deprive it of any of the rights and
powers necessary to perform any or all of the assurances made herein, unless by such
transaction the obligation to perform all such covenants are assumed by another public agency
found by the Iowa DOT to be eligible under the laws of the State of Iowa to assume such
obligations and to have the power, authority, and financial resources to carry out all such
obligations. If all arrangement is made for the management or operation of the Airport by any
agency or person other than the SPONSOR or an employee of the SPONSOR, the SPONSOR
will reserve sufficient rights and authority to insure that the Airport will be operated and
maintained in accordance with these assurances. The SPONSOR retains responsibility for
compliance with these assurances and all other provisions of this agreement, regardless of any
arrangement for management or operation of the airport.
5.02 It will not dispose of or encumber its title or other interests in the site and facilities during the
20-year period of this agreement.
5.03 It will operate and maintain in a safe and serviceable condition the Airport and all facilities
thereon and connected therewith which are necessary to service the aeronautical users of the
Airport and will not permit any activity thereon which would interfere with its use for airport
purposes.
5.04 Insofar as it is within its power and reasonable, the Sponsor will, either by the acquisition and
retention of easements or other interests in or rights for the use of land or airspace mid by the
adoption and enforcement of zoning regulations, prevent the construction, erection, alteration,
or growth of any structure, tree, or other object in the approach areas of the runways of (lie
Airport, which world constitute all obstruction to air navigation according to the criteria or
standards prescribed in Section 77.23 as applied to Section 77.25, Part 77, of the Federal
Aviation Regulations. In addition, the Sponsor will not erect or permit the erection of any
permanent structure or facility which would interfere materially with the use, operation, or
future development of the Airport, or any portion of a runway approach area in which the
Sponsor has acquired, or hereafter acquires.
5.05 It will operate and maintain the facility in accordance with the minimum standards as may be
Page 6
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 24 of 70
required or prescribed by the Iowa DOT for the maintenance and operation of such facilities as
identified in the Iowa Administrative Code 761-Chapter 720.10
5.06 It will operate the Airport as such for the use and benefits of the public. In furtherance of this
covenant (but without limiting its general applicability and effect), the SPONSOR specifically
agrees that it will keep the Airport open to all types, kinds, and classes of aeronautical use on
fair and reasonable terms without unlawful discrimination between such types, kinds, and
classes. The SPONSOR may establish such fair, equal, and not unjustly discriminatory
conditions to be met by all users of the Airport as may be necessary for the safe and efficient
operation of the airport. The SPONSOR may also prohibit or limit any given type, kind, or
class of aeronautical use of the Airport if such action is necessary for the safe operation of the
Airport or necessary to serve the civil aviation need of the public. It will operate the Airport on
fair and reasonable tens, and without unjust discrimination.
5.07 The SPONSOR will keep up-to-date and provide to the Iowa DOT an airport layout plan. The
SPONSOR will not make or permit the making of any changes or alterations in the Airport or
any of its facilities other than in conformity with the airport layout plan, if such changes or
alterations might adversely affect the safety, utility, or efficiency of the Airport.
6.00 EXECUTION OF THE AGREEMENT. By resolution made a part of this agreement
the SPONSOR authorized the undersigned to execute this agreement.
Signed this __ day of , on behalf of the SPONSOR.
By: — Attested:
Title: Title:
Signed this day of on behalf of the Iowa Department of
Transportation.
By:
Stuart Anderson
Director
Planning, Programming and Modal Division
Page 6
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 25 of 70
Exhibit A
CONTRACT PROVISION
Targeted Small Business (TSB)
Affirmative Action Responsibilities
on
Non-Fcdoral Aid Projects (Third -Party State -Assisted Projects)
March 2019
March 2019 Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 26 of 70
CONTRACT PROVISION
Targeted Small Business(TSB)Affirmative Action Responsibilities on Non -Federal -aid
Projects (Third -party State -Assisted Projects)
TSB DEFINITION
A TSB is a small business, as defined by Iowa Code Section 15.102(10), which is 51 % or more owned, operated
and actively managed by one or more women, minority persons, service -disabled veterans or persons with a
disability provided the business meets all of the following requirements: is located in this state, is operated for profit
and has an annual gross income of less than 4 million dollars computed as an average of the three preceding fiscal
years.
2. TSBREQUIREMENTS
In all State -assisted projects made available through the Iowa Department of Transportation, local governments have
certain affirmative action requirements to encourage and increase participation of disadvantaged individuals in business
enterprises. These requirements are based on Iowa Code Section 19B.7. These requirements supersede all existing TSB
regulations, orders, circulars and administrative requirements.
3. TSB DIRECTORY INFORMATION
Available from: Iowa Economic Development Authority
Targeted Small Business Certification Program
200 East Grand Avenue
Des Moines, IA 50309
Phone:(515-348-6159)
Website: https://iowaeconomicdevelopment.com/tsb
4. THE CONTRACTOR'S TSB POLICY
The contractor is expected to promote participation of disadvantaged business enterprises as suppliers,
manufactures and subcontractors through a continuous, positive, result -oriented program. Therefore, the contractor's
TSB policy shall be:
It is the policy of this firm that Targeted Small Business (TSB) concerns shall have the maximum practical
opportunity to participate in contracts funded with State -assisted funds which are administered by this firm
(e.g. suppliers, manufactures and subcontractors). The purpose of our policy is to encourage and increase
the TSB participation in contracting opportunities made available by State -assisted programs.
5. CONTRACTOR SHALL APPOI NTAN EQUAL EMPLOYMENT OPPORTUNITY (EEO) OFFICER
The contractor shall designate a responsible person to serve as TSB officer to fulfill the contractors affirmative action
responsibilities. This person shall have the necessary statistics, funding, authority and responsibility to carry out
and enforce the firm's EEO policy. The EEO officer shall be responsible for developing, managing and implementing
program on a day-to-day basis. The officer shall also:
A. For current TSB information, contact the Iowa Economic Development Authority (615-348-6159) to
potential material suppliers, manufactures and contractors.
B. Make every reasonable effort to involve TSBs by soliciting quotations from them and incorporating them into
the firm's bid.
C. Make every reasonable effort to establish systematic written and verbal contact with those TSBs having the
materials or expertise to perform the work to be subcontracted, at least two weeks prior to the time
quotations are to be submitted. Maintain complete records of negotiation efforts.
D. Provide or arrange for assistance to TSBs in seeking bonding, analyzing plans/specifications or other
actions that can be viewed as technical assistance.
Page 1
TSB Affirmative Action Responsibilities Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 27 of 70
E. Ensure the scheduled progress payments are made to TSBs as agreed in subcontract agreements.
F. Require all subcontractors and material suppliers to comply with all contract equal opportunity and
affirmative action provisions.
COUNTING TSBs PARTICIPATION ON A PROJECT
TSBs are to assume actual and contractual responsibilities for provision of materials/supplies, subcontracted work or
other commercially useful function.
A. The bidder may count:
(1) Planned expenditures form aterials/supplies to be obtained from TSB suppliers and manufacturers;
or
(2) Work to be subcontracted to a TSB; or
(3) Any other commercially useful function.
B. The contractor may count:
(1) 100% of an expenditure to a TSB manufacturer that produces/supplies goods manufactured from
raw materials.
(2) 60% of an expenditure to TSB suppliers that are not manufacturers; provided the suppliers perform a
commercially useful function in the supply process.
(3) Only those expenditures to TSBs that perform a commercially useful function in the work of a
contract, including those as a subcontractor.
(4) Work the Contracting Authority has determined that it involves a commercially usefulfunction. The
TSB must have a necessary and useful role in the transaction of a kind for which there is a market
outside the context of the TSB program. For example, leasing equipment or purchasing materials
from the prime contractor would not count.
2. REQUIRED DATA, DOCUMENTSAND CONTRACTAWARD PROCEDURES FROM BIDDERS/CONTRACTORS
FOR PROJECTS WITH ASSIGN ED GOALS
A. Bidders
Bidders who fail to demonstrate reasonable positive efforts may be declared ineligible to be awarded the
contract. Bidders shall complete the bidding documents plus a separate form called "TSB Pre -Bid Contact
Information". This form includes:
(1) Name(s) of theTSB(s) contacted regarding subcontractable items.
(2) Date ofthe contract.
(3) Whether or not a TSB bid/quotation was received.
(4) Whether or not the TSB's bid/quotation was used.
(5) The dollar amount proposed to be subcontracted.
B. Contractors Using Quotes From TSBs
Use those TSBs whose quotes are listed in the "Quotation Used in Bid" column along with a "yes" indicated
on the Pre -bid Contact Information form.
Page 2
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 28 of 70
A. Contractors NOT Using Quotes From TSBs
If there are no TSBs listed on the Pre -bid Contract Information form, then the contractor shall document all
efforts made to include TSB participation in this project by documenting the following:
(1) What pre -solicitation or pre -bid meetings scheduled by the contracting authority were attended?
(2) Which general news circulation, trade associations and/or minority -focused media were
advertised concerning the subcontracting opportunities?
(3) Were written notices sent to TSBs that TSBs were being solicited and was sufficient time
allowed for the TSBs to participate effectively?
(4) Were initial solicitations of interested TSBs followed llp?
(5) Were TSBs provided with adequate information about the plans, specifications and requirements
of the contract?
(6) Were interested TSBs negotiated with in good faith? If a TSB was rejected as unqualified, was
the decision based on an investigation of their capabilities?
(7) Were interested TSBs assisted in obtaining bonding, lines of credit or insurance required by
the contractor?
(8) Were services used of minority community organization, minority contractors' groups; local,
State and Federal minority business assistance offices or any other organization providing
such assistance.
The above documentation shall remain in the contractor's files for a period of three (3) years after the
completion of the project and be available for examination by the Iowa Economic Development Authority.
3. POSITIVE EFFORT DOCUMENTATION WHEN NO GOALS AREASSIGNED
Contractors are also required to make positive efforts in utilizing TSBs on all State -assisted projects which are not
assigned goals. Form "TSB Pre -bid Contact Information" is required to be submitted with bids on all projects. If
there is no TSB participation, then the contractor shall comply with section 7C. of this document prior to the
contract award.
Page 3
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Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 30 of 70
UTILIZATION OF TARGETED SMALL BUSINESS (TSB) ENTERPRISES
ON NON-FEDERAL AID PROJECTS
(THIRD -PARTY STATE -ASSISTED PROJECTS)
In accordance with Iowa Code Section 19B.7, it is the policy of the Iowa Department of Transportation (Iowa DOT) that Targeted Small
Business (TSB) enterprises shall have the maximum practicable opportunity to participate in the performance of contracts financed in
whole or part with State funds.
Under this policy the Recipient shall be responsible to make a positive effort to solicit bids or proposals from TSB firms and to utilize
TSB firms as contractors or consultants. The Recipient shall also ensure that the contractors or consultants make positive efforts to
utilize TSB firms as subcontractors, subconsultants, suppliers, or participants in the work covered by this agreement.
The Recipient's "positive efforts' shall include, but not be limited to:
1. Obtaining the names of qualified TSB firms from the Iowa Economic Development Authority (515-726-3132) or from its website
at: https://www.iowa.gov/tsb/index.php/home.
2. Notifying qualified TSB firms of proposed projects involving State funding. Notification should be made in sufficient time to
allow the TSB firms to participate effectively in the bidding or request for proposal (RFP) process.
3. Soliciting bids or proposals from qualified TSB firms on each project, and identifying for TSB firms the availability of
subcontract work.
4. Considering establishment of a percentage goal for TSB participation in each contract that is a part of this project and for
which State funds will be used. Contract goals may vary depending on the type of project, the subcontracting opportunities
available, the type of service or supplies needed for the project, and the availability of qualified TSB firms in the area.
5. For construction contracts:
a) Including in the bid proposals a contract provision titled "TSB Affirmative Action Responsibilities on Non -Federal Aid
Projects (Third -Party State -Assisted Projects)" or a similar document developed by the Recipient. This contract provision
is available on-line at:
http://www.dot.state. ia.us/local_system s/publicationsltsb_contract_provision.pdf
b) Ensuring that the awarded contractor has and shall follow the contract provisions.
6. For consultant contracts:
a) Identifying the TSB goal in the Request for Proposal (RFP), if one has been set.
b) Ensuring that the selected consultant made a positive effort to meet the established TSB goal, if any. This should include
obtaining documentation from the consultant that includes a list of TSB firms contacted; a list of TSB firms that responded
with a subcontract proposal; and, if the consultant does not propose to use a TSB firm that submitted a subcontract
proposal, an explanation why such a TSB firm will not be used.
The Recipient shall provide the Iowa DOT the following documentation:
1. Copies of correspondence and replies, and written notes of personal and/or telephone contacts with any TSB firms. Such
documentation can be used to demonstrate the Recipient's positive efforts and it should be placed in the general project file.
2. Bidding proposals or RFPs noting established TSB goals, if any.
3. The attached "Checklist and Certification." This form shall be filled out upon completion of each project and forwarded to: Iowa
Department of Transportation, Civil Rights Coordinator, Office of Employee Services, 800 Lincoln Way, Ames, IA 50010.
Page 5
Recipient:
County:
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 31 of 70
CHECKLIST AND CERTIFICATION
For the Utilization of Targeted Small Businesses (TSB)
On Non -Federal -aid Projects (Third -Party State -Assisted Projects)
Project Number:
Agreement Number:
1. Were the names of qualified TSB firms obtained from the Iowa Department of Inspections and Appeals? ❑ YES,'] NO
If no, explain
2. Were qualified TSB firms notified of project? ❑ YES ❑ NO
If yes, by ❑ letter, ❑ telephone, ❑ personal contact, or ❑ other (specify)
If no, explain
3. Were bids or proposals solicited from qualified TSB firms? a YES L NO
If no, explain
4. Was a goal or percentage established for TSB participation? ❑ YES ❑ NO
If yes, what was the goal or percentage?
If no, explain why not:
6. Did the prime contractor or consultant use positive efforts to utilize TSB firms on subcontracts? ❑ YES ❑ NO
If no, what action was taken by Recipient?
Is documentation in files? ❑ YES u NO
6. What was the dollar amount reimbursed to the Recipient
from the Iowa Department of Transportation?
What was the final project cost?
What was the dollar amount performed by TSB fines?
Name(s) and address(es) of the TSB
(Use additional sheets if necessary)
Was the goal or percentage achieved? ❑ YES ❑ NO
If no, explain
As the duly authorized representative of the Recipient, I hereby certify that the Recipient used positive efforts to utilize TSB
firms as participants in the State -assisted contracts associated with this project.
ritle
Signature
Page 6
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 32 of 70
Page 5
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 33 of 70
Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045
Resolution number
Resolution Authorizing chairperson to accept Iowa Department
of Transportation grant for the FY20 Fuel Facility Expansion
Project.
Whereas, the Iowa City Airport Commission has previously applied for a grant from the
Iowa Department of Transportation Aviation Bureau for work associated with the fuel
facility expansion; and
Whereas, the Iowa Transportation Commission has approved the FY20 Aviation
Program which contains the project; and
Whereas, the Iowa Department of Transportation Aviation Bureau has offered a grant for
the project to the Iowa City Airport Commission; and
Whereas, it is in the best interest of the Iowa City Airport Commission to accept this
grant.
Now, therefore, be it resolved by the Airport Commission of the City of Iowa City:
1. The Chairperson is authorized sign and the Secretary to attest to the acceptance
of said grant.
Passed and approved this day of 2019.
Chairperson
Attest:
Secretary
Approved By:
�Z' 1v7
*City Attorney's Office
It was moved by and seconded by the
Resolution be adopted, and upon roll call there were:
Ayes Nays Absent
Bishop
Clair
Lawrence
Libby
Pfohl
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019
i0WA DOT
SMARTER I SIMPLER I CUSTOMER DRIVEN
August 20, 2019
Iowa City Municipal Airport
Michael Tharp
1801 S Riverside Dr
Iowa City, IA 52246
Dear Michael:
Page 34 of 70
www.iowadot.gov
Aviation Bureau
800 Lincoln Way I Ames, Iowa 50010
Phone: 515-239-1691
Congratulations! The FY 2020 General Aviation Vertical Infrastructure Program
project you requested was approved for funding by the Iowa Transportation
Commission on August 12, 2012. The Iowa DOT grant award is for 84% of eligible
costs up to a maximum state share of $150000 for the following project: Fuel Facility
Expansion.
Enclosed are two copies of an agreement between the airport sponsor and the Iowa
Department of Transportation (Iowa DOT). Two unexecuted contracts will be send
to the sponsor address on file. The sponsor should review and sign both copies, return
both to my office. Once received, we will sign and return one fully executed contract
to the sponsor. You are authorized to begin your project after receiving the contract
with both Iowa DOT and Sponsor signatures in place. You have 90 days to sign the
grant and return it to the Iowa DOT for our signature. The 12-month requirement
to have the project under contract remains in place. Any contracts not returned within
the 90-day window may be cancelled.
Please review the agreement noting your required responsibilities and assurances,
required affirmative action, targeted small business and audit requirements. If you
will be requesting reimbursement for engineering services, you will need to provide
me with a copy of the agreement. The Iowa DOT recommends that your engineering
agreements are either lump sum, or cost plus with fixed overhead rate and maximum
dollar amount. Any engineering agreement more than $50,000 must have a pre -audit
completed by the Iowa DOT. All engineering agreements that are paid with state
funds are subject to a final audit. Please include state related nondiscrimination and
targeted small business clauses in your agreements.
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 35 of 70
The project must be under obligation within 12 months. Please note that only expenses
incurred on or after the Iowa DOT signature date on the agreement are eligible for
reimbursement. Submit claims for reimbursement with copies of invoices, canceled checks
or other documentation that the bills have been paid. Reimbursement will be in whole
dollars, rounding down; however, the final reimbursement request may include any `lost
cents' up to the maximum grant amount. Reimbursement requests should be made in the
same fiscal year that the work is completed. Reimbursement for work done near the end of a
state fiscal year (June 30) must be requested by August 1. Please note that due to
legislative changes for funding this year, these funds revert two years after the end of
the fiscal year for which the appropriation is made instead of three.
A final acceptance form must be completed and submitted with the final claim for
reimbursement. Required forms can be downloaded from the Office of Aviation Web
site at http://www.iowadot.gov/aviation/managersandsponsors/forms.html.
If you have any questions regarding this information, please call me at 515-239-1048.
Good luck with your airport project!
Sincerely,
Shane Wright, C.M.
Program Manager
Enclosures
cc: Stuart Anderson - Planning, Programming and Modal Division Director
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 36 of 70
IOWA DEPARTMENT OF TRANSPORTATION
AGREEMENT
FOR THE FISCAL YEAR 2020
GENERAL AVIATION VERTICAL INFRASTRUCTURE PROGRAM (GAVI)
THIS AGREEMENT is made between the Iowa Department of Transportation called the "Iowa
DOT' and Iowa City Airport Commission, hereafter the "SPONSOR".
1.00 PURPOSE: The purpose of this agreement is to set forth terms, conditions and
obligations for accomplishment of certain improvements at the
Iowa City Municipal Airport, hereafter the "Airport".
Improvements shall consist of:
Fuel Facility Expansion, as more clearly defined in the project
application.
It shall be referred to as the "Project" and shall be identified by
Project number: 9I200IOW300
Contract number: 21660
2.0 GENERAL PROVISIONS
2.01 The SPONSOR shall have 90 days to sign and return this agreement or the Iowa DOT
reserves the right to revoke this grant.
2.02 The SPONSOR shall have the project under contract no later than 12 months after the
date of the agreement or the Iowa DOT reserves the right to revoke this grant.
2.03 The Iowa DOT agrees to reimburse the SPONSOR 84% of the eligible project costs, not
to exceed the maximum amount payable of $150000 incurred according to the terms of
this agreement. Reimbursement will be made in whole dollar amounts only, rounded
down. Final payment request may include documentation of unreimbursed amounts due
to rounding. Final reimbursement will be made up to the contract amount in whole
dollars.
2.04 All projects meeting the definition of public improvements shall follow the competitive
bid and competitive quotation procedures for vertical infrastructure as identified in
Chapter 26 of the Code of Iowa and 761 Iowa Administrative Code Chapter 180.
(http://www.legis.state.ia.us/Rules/Current/iac/76liac/tl 80/tl8O.pdf )
• Competitive bid procedures for all projects greater than $139,000.
• Competitive quotation procedures for airport authorities and city sponsors with
populations greater than 50,000 for projects between $77,000 and $139,000
• Competitive quotation procedures for airport authorities and city sponsors with
population of 50,000 or less for projects between $57,000 and $139,000,
• Informal local procedures for projects less than the thresholds identified for
competitive quotations.
The SPONSOR shall follow requirements of the Iowa Code Section 544A.18, 193B
Iowa Administrative Code Chapter 5, Chapter 542B of the Code of Iowa, and 193 C
Administrative Code Chapter 1 to determine when professional engineering or
architectural plans and specifications must be used. The SPONSOR shall submit any
D... a
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 37 of 70
plans, specifications and other contract documents to the Iowa DOT for its files.
2.05 Should the SPONSOR fail to comply with any Condition or Assurance provided herein,
the Iowa DOT may withhold further payment and may require reimbursement of any or
all payments made by the Iowa DOT toward accomplishment of the Project.
2.06 The Iowa DOT shall not waive any right of authority by malting payments pursuant to
this agreement, and such payments shall not constitute approval or acceptance of any
part of the Project.
2.07 Neither the Department nor the Sponsor intend to create rights in, and shall not be liable
to, any third parties by reason of this agreement.
2.08 If any provision of this agreement is held invalid, the remainder of this agreement shall
not be affected thereby if such remainder would then continue to conform to applicable
law and the intent of this agreement.
2.09 The Iowa DOT shall determine what costs charged to the project account are eligible for
participation under the terms of this agreement and the SPONSOR shall bear all
additional costs accepted and paid. Only those eligible costs incurred after this
agreement is executed shall be reimbursed, unless the SPONSOR receives written notice
from the Iowa DOT that the Sponsor has authority to incur costs.
2.10 Notwithstanding any other provisions of this agreement, the Iowa DOT shall have the
right to enforce, and may require the SPONSOR to comply with, any and all Conditions
and Assurances agreed to herein.
2.41 The Iowa DOT's obligations hereunder shall cease immediately, without penalty of
further payment being required, in any year for which the General Assembly of the State
of Iowa fails to make an appropriation or reappropriation to pay such obligations, and
the Iowa DOT's obligations hereunder shall cease immediately without penalty of
further payment being required at any time where there are not sufficient authorized
funds lawfully available to the Iowa DOT to meet such obligations. The Iowa DOT
shall give the SPONSOR notice of such termination of funding as soon as practicable
after the Iowa DOT becomes aware of the failure of funding. In the event the Iowa DOT
provides such notice, the SPONSOR may terminate this agreement or any part thereof.
2.12 The SPONSOR is the contracting agent and, as such, retains sole responsibility for
compliance with local, state and federal laws and regulations related to accomplishment
of the Project. 'The sponsor shall ensure compliance with Title VI of the Civil Rights
Act of 1964, 78 STAT. 252, 42 U.S.C. 2000d-42 U.S.C. 2000d-4, and all requirements
imposed by or pursuant to the end that no person in the United States shall, on the
grounds of race, color, or national origin, be excluded from participation in, be denied
the benefits of', or be otherwise subjected to discrimination under any program or
activity receiving financial assistance from the Iowa DOT.
In accordance with Iowa Code Chapter 216, the SPONSOR shall not discriminate
against any person on the basis of race, color, creed, age, sex, sexual orientation, gender
identity, national origin, religion, pregnancy, or disability.
[D n r
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 38 of 70
2.13 Funding will be available for reimbursement of the project for two years after the date of
the agreement, unless appropriations are withdrawn under 2.11. Assurances in this
agreement remain in full force and effect for a period of 20 years from the date of the
agreement.
2.14 The SPONSOR agrees to indemnify, defend, and to hold the Iowa DOT harmless from
any action or liability out of the design, construction, maintenance and inspection or use
of thus project. This agreement to indemnify, defend, and hold harmless applies to all
aspects of the Iowa DOT's application review and approval process, plan and
construction reviews, and funding participation.
2.15 In the case of any dispute concerning the teens of this agreement, the parties shall submit
the matter to arbitration pursuant to the Iowa Code Chapter 679A. Either party has the
right to submit the matter to arbitration after 10 days notice to the other party of the intent
to seek arbitration. The written notice must include a precise statement of the dispute.
The Iowa DOT and the SPONSOR agree to be bound by the decision of the appointed
arbitrator. Neither party may seek any remedy with the State or Federal courts absent
exhaustion of the provisions of this paragraph for arbitration.
2.16 Infrastructure and/or work products developed through this grant become the property of
the SPONSOR and the SPONSOR's responsibility to maintain.
2.17 The attached Exhibit A, "Utilization of Targeted Small Business (TSB) Enterprises on
Non -Federal Aid Projects (Third -Party State Assisted Projects)," will apply and is hereby
made a part of this Agreement.
3.00 PROJECT CONDITIONS
3.01 The SPONSOR Agrees to:
(a) Let contracts according to provisions of Chapter 26 of the Iowa Code and preside at all
public hearings occasioned by the Project.
(b) Contract for all professional and construction services as needed, submitting a copy of
any engineering/consultant contract to the Iowa DOT. If the engineering/consultant
agreement is more than $50,000 and the sponsor will request state reimbursement for the
engineering/consultant services, the agreement must be submitted to the Iowa DOT for
pre -audit prior to execution of the agreement.
(c) Establish and maintain a project schedule and provide the schedule to the Iowa DOT.
(d) Obtain and provide the sales tax exemption certificates through the Iowa Department of
Revenue and Finance to the successful bidder and any subcontractors to enable them to
purchase qualifying materials for the project free of sales tax.
(c) Submit to the ,Iowa DOT a Request for Reimbursement form, copies of invoices, and
proof ol'payment for reimbursement. Progress payments are allowed.
(t) Inspect work and equipment, test materials, and control construction to ensure that the
design intent of the plans and specifications is achieved.
(g) Inform the Iowa DOT of construction completion and allow the Iowa DOT access to
review the completed project.
(h) Certify satisfactory completion of the Project by resolution or signed final acceptance
form and provide a copy to the Iowa DOT.
(i) Retain all records relating to project cost, including supporting documents, for a period
of three (3) years following final payment by the Iowa DOT, and to make such records
D� R
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 39 of 70
and documents available to Iowa DOT personnel for audit.
(j) Ensure that applicable General Provisions and Project Conditions are included in
any agreement between the SPONSOR and Engineer/Consultant.
4.00 SPECIAL PROVISIONS
4.01 The Project is for the sole purpose and use of aviation related activities and must be
owned by the SPONSOR. The SPONSOR shall not lease airport space constructed with
this grant to activities unrelated to aviation.
5.00 SPONSOR ASSURANCES
By authorizing execution of this agreement the SPONSOR hereby certifies that:
5.01 It will not enter into any transaction which would operate to deprive it of any of the rights
and powers necessary to perform any or all of the assurances made herein, unless by such
transaction the obligation to perform all such covenants are assumed by another public
agency found by the Iowa DOT to be eligible wider the laws of the State of Iowa to
assume such obligations and to have the power, authority, and financial resources to carry
out all such obligations. If an arrangement is made for the management or operation of
the Airport by any agency or person other than the SPONSOR or an employee of the
SPONSOR, the SPONSOR will reserve sufficient rights and authority to insure that the
Airport will be operated and maintained in accordance with these assurances. The
SPONSOR retains responsibility for compliance with these assurances and all other
provisions of this agreement, regardless of any arrangement for management or operation
o C the airport.
5.02 It will not dispose of or encunber its title or other interests in the site and facilities during
the 20-year period of this agreement.
5.03 It will operate and maintain in a safe and serviceable condition the Airport and all
facilities thereon and connected therewith which are necessary to service the aeronautical
users of the Airport and will not permit any activity thereon which would interfere with
its use for airport purposes.
5.04 Insofar as it is within its power and reasonable, the Sponsor will, either by the acquisition
and retention of easements or other interests in or rights for the use of land or airspace
and by the adoption and enforcement of zoning regulations, prevent the construction,
erection, alteration, or growth of any structure, tree, or other object in the approach areas
of the runways of the Airport, which would constitute an obstruction to air navigation
according to the criteria or standards prescribed in Section 77.23 as applied to Section
77.25, Part 77, of the Federal Aviation Regulations. In addition, the Sponsor will not
erect or permit the erection of any permanent structure or facility that would interfere
materially with the use, operation, or future development of the Airport, or any portion of
a runway approach area in which the Sponsor has acquired, or hereafter acquires.
5.05 It will operate and maintain the facility in accordance with the minimum standards as
may be required or prescribed by the Iowa DOT for the maintenance and operation of
such facilities as identified in the Iowa Administrative Code 761-Chapter 720,10.
Dine r
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 40 of 70
5.06 It will operate the Airport as such for the use and benefits of the public. In furtherance of
this covenant (but without limiting its general applicability and effect), the SPONSOR
specifically agrees that it will keep the Airport open to all types, kinds, and classes of
aeronautical use on fair and reasonable terms without unlawful discrimination between
such types, kinds, and classes. The SPONSOR may establish such fair, equal, and not
unjustly discriminatory conditions to be met by all users oP the Airport as may be
necessary for the safe and efficient operation of the airport. The SPONSOR may also
prohibit or limit any given type, kind or class of aeronautical use of the Airport if such
action is necessary for the safe operation of the airport or necessary to serve the civil
aviation needs of the public. It will operate the Airport on fair and reasonable terms, and
without unjust discrimination.
5.07 The SPONSOR will keep up-to-date and provide to the Iowa DOT an airport layout plan.
The SPONSOR will not make or permit the making of any changes or alterations in the
Airport or any of its facilities other than in conformity with the airport layout plan, if
such changes or alterations might adversely affect the safety, utility, or efficiency of the
Airport.
6.00 EXECUTION OF THE AGREEMENT. By resolution made a part of this agreement
the SPONSOR authorized the undersigned to execute this agreement.
Signed this day of on behalf of the
SPONSOR.
By:
Title:
Attested:
Title:
Signed this day of on behalf of the Iowa Department of Transportation.
In
Stuart Anderson
Director
Planning, Programming and Modal Division
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 41 of 70
Exhibit A
CONTRACT PROVISION
Targeted Small Business (TSB)
Affirmative Action Responsibilities
on
Non -Federal Aid Projects (Third -Parry State -Assisted Projects)
Maroh 2019
March 2019 Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 42 of 70
CONTRACT PROVISION
Targeted Small Business (TSB)Affirmative Action Responsibilities on Non -Federal -aid
Projects (Third -party State -Assisted Projects)
TSB DEFINITION
A TSB is a small business, as defined by Iowa Code Section 15.102(10), which is 51 % or more owned, operated
and actively managed by one or more women, minority persons, service -disabled veterans or persons with a
disability provided the business meets all of the following requirements: is located in this state, is operated for profit
and has an annual gross income of less than 4 million dollars computed as an average of the three preceding fiscal
years.
2. TSB REQUIREMENTS
In all State -assisted projects made available through the Iowa Department of Transportation, local governments have
certain affirmative action requirements to encourage and increase participation of disadvantaged individuals in business
enterprises. These requirements are based on Iowa Code Section 1913.7. These requirements supersede all existing TSB
regulations, orders, circulars and administrative requirements.
3. TSB DIRECTORY INFORMATION
Available from: Iowa Economic Development Authority
Targeted Small Business Certification Program
200 East Grand Avenue
Des Moines, IA 50309
Phone: (515-348-6159)
Website: https://iowaeconomicdevelopment.com/tsb
4. THE CONTRACTOR'S TSB POLICY
The contractor is expected to promote participation of disadvantaged business enterprises as suppliers,
manufactures and subcontractors through a continuous, positive, result -oriented program. Therefore, the contractor's
TSB policy shall be:
It is the policy of this firm that Targeted Small Business (TSB) concerns shall have the maximum practical
opportunity to participate in contracts funded with State -assisted funds which are administered by this firm
(e.g. suppliers, manufactures and subcontractors). The purpose of our policy is to encourage and increase
the TSB participation in contracting opportunities made available by State -assisted programs.
5. CONTRACTOR SHALL APPOI NTAN EQUAL EMPLOYMENT OPPORTUNITY (EEO) OFFICER
The contractor shall designate a responsible person to serve as TSB officer to fulfill the contractors affirmative action
responsibilities. This person shall have the necessary statistics, funding, authority and responsibility to carry out
and enforce the firm's EEO policy. The EEO officer shall be responsible for developing, managing and implementing
program on a day-to-day basis. The officer shall also:
A. For current TSB information, contact the Iowa Economic Development Authority (515-348-6159) to
potential material suppliers, manufactures and contractors.
B. Make every reasonable effort to involve TSBs by soliciting quotations from them and incorporating them into
the frm's bid.
C. Make every reasonable effort to establish systematic written and verbal contact with those TSBs having the
materials or expertise to perform the work to be subcontracted, at least two weeks prior to the time
quotations are to be submitted. Maintain complete records of negotiation efforts.
D. Provide or arrange for assistance to TSBs in seeking bonding, analyzing plans/specifications or other
actions that can be viewed as technical assistance.
Pago 1
TSB Affirmative Action Responsibilities Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 43 of 70
E. Ensure the scheduled progress payments are made to TSBs as agreed in subcontract agreements.
F. Require all subcontractors and material suppliers to comply with all contract equal opportunity and
affirmative action provisions
COUNTING TSBs PARTICIPATION ON A PROJECT
TSBs areto assume actual and contractual responsibilities for provision of materials/supplies, subcontracted work or
other commercially useful function.
A. The bidder may count:
(1) Planned expenditures for materials/supplies to be obtained from TSB suppliers and manufacturers;
or
(2) Work to be subcontracted to a TSB; or
(3) Any other commercially useful function.
The contractor may count:
(1) 100% of an expenditure to a TSB manufacturer that produces/supplies goods manufactured from
raw materials.
(2) 60% of an expenditure to TSB suppliers that are not manufacturers; provided the suppliers perform a
commercially useful function in the supply process.
(3) Only those expenditures to TSBs that perform a commercially useful function in the work of a
contract, including those as a subcontractor.
(4) Work the Contracting Authority has determined that it involves a commercially usefulfunction. The
TSB must have a necessary and useful role in the transaction of a kind for which there is a market
outside the context of the TSB program. For example, leasing equipment or purchasing materials
from the prime contractor would not count.
REQUIRED DATA, DOCUMENTSANDCONTRACTAWARD PROCEDURES FROM BIDDERS/CONTRACTORS
FOR PROJECTS WITH ASSIGNED GOALS
A. Bidders
Bidders who fail to demonstrate reasonable positive efforts may be declared ineligible to be awarded the
contract. Bidders shall complete the bidding documents plus a separate form called "TSB Pre -Bid Contact
Information". This form includes:
(1) Name(s) of the TSB(s) contacted regarding subcontractable items.
(2) Date ofthe contract.
(3) Whether or not a TSB bid/quotation was received.
(4) Whether or not the TSB's bid/quotation was used.
(5) The dollar amount proposed to be subcontracted.
B. Contractors Using Quotes From TSBs
Use those TSBs whose quotes are listed in the "Quotation Used in Bid" column along with a "yes" indicated
on the Pre -bid Contact Information form.
Page 2
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 44 of 70
A. Contractors NOT Using Quotes From TSBs
If there are no TSBs listed on the Pre -bid Contract Information form, then the contractor shall document all
efforts made to include TSB participation in this project by documenting the following:
(1) What pre -solicitation or pre -bid meetings scheduled by the contracting authority were attended?
(2) Which general news circulation, trade associations and/or minority -focused media were
advertised concerning the subcontracting opportunities?
(3) Were written notices sent to TSBs that TSBs were being solicited and was sufficient time
allowed forthe TSBs to participate effectively?
(4) Were initial solicitations of interested TSBs followed up?
(5) Were TSBs provided with adequate information about the plans, specifications and requirements
of the contract?
(6) Were interested TSBs negotiated with in good faith? If TSB was rejected as unqualified, was
the decision based on an investigation of their capabilities?
(7) Were interested TSBs assisted in obtaining bonding, lines of credit or insurance required by
the contractor?
(8) Were services used of minority community organization, minority contractors' groups; local,
State and Federal minority business assistance offices or any other organization providing
such assistance.
The above documentation shall remain in the contractor's files for a period of three (3) years after the
completion of the project and be available for examination by the IowaEconomic Development Authority.
3. POSITIVE EFFORT DOCUMENTATION WHEN NO GOALS ARE ASSIGNED
Contractors are also required to make positive efforts in utilizing TSBs on all State -assisted projects which are not
assigned goals. Form "TSB Pre -bid Contact Information" is required to be submitted with bids on all projects. If
there is no TSB participation, then the contractor shall comply with section 7C. of this document prior to the
contract award.
Page 3
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Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 46 of 70
UTILIZATION OF TARGETED SMALL BUSINESS (TSB) ENTERPRISES
ON NON-FEDERAL AID PROJECTS
(THIRD -PARTY STATE -ASSISTED PROJECTS)
In accordance with Iowa Code Section 19B.7, it is the policy of the Iowa Department of Transportation (Iowa DOT) that Targeted Small
Business (TSB) enterprises shall have the maximum practicable opportunity to participate in the performance of contracts financed in
whole or part with State funds.
Under this policy the Recipient shall be responsible to make a positive effort to solicit bids or proposals from TSB firms and to utilize
TSB firms as contractors or consultants. The Recipient shall also ensure that the contractors or consultants make positive efforts to
utilize TSB firms as subcontractors, subconsultants, suppliers, or participants in the work covered by this agreement.
The Recipient's "positive efforts" shall include, but not be limited to:
1. Obtaining the names of qualified TSB firms from the Iowa Economic Development Authority (515-725-3132) or from its website
at: https!//www.iowa.gov/tsb/index.php/home.
2. Notifying qualified TSB firms of proposed projects involving State funding. Notification should be made in sufficient time to
allow the TSB firms to participate effectively in the bidding or request for proposal (RFP) process.
3. Soliciting bids or proposals from qualified TSB firms on each project, and identifying for TSB firms the availability of
subcontract work.
4. Considering establishment of a percentage goal for TSB participation in each contract that is a part of this project and for
which State funds will be used. Contract goals may vary depending on the type of project, the subcontracting opportunities
available, the type of service or supplies needed for the project, and the availability of qualified TSB firms in the area.
5. For construction contracts:
a) Including in the bid proposals a contract provision titled "TSB Affirmative Action Responsibilities on Non -Federal Aid
Projects (Third -Party State -Assisted Projects)" or a similar document developed by the Recipient. This contract provision
is available on-line at:
http://www.dot.state.1a.usllocal_systemslpu blicatioilsltsb_contract_provision.pdf
b) Ensuring that the awarded contractor has and shall follow the contract provisions.
6. For consultant contracts:
a) Identifying the TSB goal in the Request for Proposal (RFP), if one has been set.
b) Ensuring that the selected consultant made a positive effort to meet the established TSB goal, if any. This should include
obtaining documentation from the consultant that includes a list of TSB firms contacted; a list of TSB firms that responded
with a subcontract proposal; and, if the consultant does not propose to use a TSB firm that submitted a subcontract
proposal, an explanation why such a TSB firm will not be used.
The Recipient shall provide the Iowa DOT the following documentation:
1. Copies of correspondence and replies, and written notes of personal and/or telephone contacts with any TSB firms. Such
documentation can be used to demonstrate the Recipient's positive efforts and it should be placed in the general project file.
2. Bidding proposals or RFPs noting established TSB goals, if any.
3. The attached "Checklist and Certification." This form shall be filled out upon completion of each project and forwarded to: Iowa
Department of Transportation, Civil Rights Coordinator, Office of Employee Services, 800 Lincoln Way, Ames, IA 50010.
Page 5
Recipient:
County:
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 47 of 70
CHECKLIST AND CERTIFICATION
For the Utilization of Targeted Small Businesses (TSB)
On Non -Federal -aid Projects (Third -Party State -Assisted Projects)
Project Number:
Agreement Number:
1. Were the names of qualified TSB firms obtained from the Iowa Department of Inspections and Appeals? ❑ YES ❑ NO
If no, explain
2. Were qualified TSB firms notified of project? ❑ YES ❑ NO
If yes, by ❑ letter, C telephone, ❑ personal contact, or ❑ other (specify)
If no, explain
3. Were bids or proposals solicited from qualified TSB firms? ❑ YES ❑ NO
If no, explai
4. Was a goal or percentage established for TSB participation? ❑ YES ❑ NO
If yes, what was the goal or percentage?
If no, explain why not:
5. Did the prime contractor or consultant use positive efforts to utilize TSB firms on subcontracts? ❑ YES f1 NO
If no, what action was taken by Recipient?
Is documentation in files? ❑ YES rl NO
6. What was the dollar amount reimbursed to the Recipient
from the Iowa Department of Transportation?
What was the final project cost?
What was the dollar amount performed by TSB firms?
Name(s) and address(es) of the TSB firm(s)
(Use additional sheets if necessary)
Was the goal or percentage achieved? ❑ YES ❑ NO
If no, explain
As the duly authorized representative of the Recipient, I hereby certify that the Recipient used positive efforts to utilize TSB
firms as participants in the State -assisted contracts associated with this project.
Title
Signature
Page 6
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 48 of 70
Page 5
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 49 of 70
IOWA DEPARTMENT OF TRANSPORTATION
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019
Page 50 of 70
Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-3505045
Resolution number
Resolution approving project work order no. 2 with Bolton
& Menk, Inc. for fuel farm expansion and card reader kiosk
replacement
Whereas, the Iowa City Airport Commission entered into a contract entitled "Master Agreement"
with Bolton & Menk, Inc. on February 22, 2019 to provide engineering services for Federal
Airport Improvement Program Projects; and
Whereas, Paragraph IV.B of said agreement provides that the parties will enter into
supplemental agreements for each project; and
Whereas, the Iowa City Airport Commission and Bolton & Menk, Inc. have previously approved
Work Order #1; and
Whereas, the Commission and Bolton & Menk, Inc., now desire to enter into Work Order #2, a
copy of which is attached; and
Whereas, it is in the best interest of the Commission to enter into Work Order #2.
Now, Therefore, be it resolved by the Airport Commission of the City of Iowa City:
1. The Chairperson is authorized to sign and the Secretary to attest to the attached work
order #2.
Passed and approved this day 2019.
Chairperson
Attest:
Secretary
It was moved by and seconded by
adopted, and upon roll call there were:
Ayes
Nays
Appr ed by
City Attorney's Office
Absent
the Resolution be
Bishop
Clair
Lawrence
Libby
Pfohl
Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019
WORK ORDER #2
TO
Page 51 of 70
DBOLTON
& MENK
Real People. Real Solutions.
PROFESSIONAL SERVICES CONTRACT
(DESIGN, BIDDING, CONSTRUCTION AND GRANT ADMINISTRATION SERVICES)
JET FUEL FACILITY EXPANSION
IOWA CITY MUNICIPAL AIRPORT
IOWA CITY, IOWA
BETWEEN: Iowa City Airport Commission,
A legal representative of the City of Iowa City, Iowa,
an Iowa Municipal Corporation
AND: Bolton & Menk, Inc.
EFFECTIVE DATE: August_, 2019
RECITALS
(CLIENT)
(CONSULTANT)
1. City owns and operates the Iowa City Municipal Airport located in Iowa City, Iowa.
2. This is Work Order 42 to the Professional Services Contract, between City and Bolton & Menk,
Inc. The Professional Services Contract effective February 21, 2019, is referred to herein as the
"Master Agreement".
AGREEMENT
DESCRIPTION
The CONSULTANT agrees to provide civil engineering services required for the following 2019 Fuel
Facility Expansion at the Iowa City Municipal Airport:
Sale of Jet Fuel at the Iowa City Municipal Airport continue to increase, and in the past few years, sales
require delivery of full tanker load of jet fuel on an average of almost one per week, with high demand
times occasionally requiring even more frequent deliveries. More than once, delays in getting delivery of
jet fuel have left the airport extremely short on available fuel. Much of the jet fuel is used for healthcare
aircraft, both fixed -wind and rotary -wing, so running out of fuel would have a major impact on the area.
This project will add a 2nd large jet fuel tank, enabling the airport to keep a safe level of available fuel for
support of all aircraft. Also, existing credit card readers are outdated and will not be supported and need
replacement. Although a new card reader system is not included in this scope of work, coordination with
the Airport on a separately purchased updated card reader system is included.
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Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 52 of 70
Iowa City Municipal Airport Work Order #2
BMI Project No. T51.119378
The CONSULTANT agrees to provide civil, mechanical, electrical, and structural design, construction
engineering, and other related services required for the Jet A Fuel Facility Expansion for the Iowa City
Municipal Airport; herein referred to as the Project that consists of the following scope of work:
1. Add one 12,000-gallon tank adjacent to the existing fuel facility,
2. Concrete fueling tank pad 12" thick,
3. Piping system as required to tie new tank into existing pumping/dispensing system.
4. System testing and startup.
The following will be furnished by the Sponsor:
1. A Spill Prevention Control and Countermeasure (SPCC) plan, and
2. A Storm Water Pollution Prevention Plan (SWPPP), if needed.
I.A. BASIC SERVICES
For purposes of this Project, Basic Services to be provided by the CONSULTANT are as follows:
TASK 1: PROJECT INITIATION
Subtask Ll: Kickoff meeting
Description: The Bolton & Menk project team will facilitate a kick-off meeting with Airport staff
to accomplish the following:
• Review and confirm the scope and nature of proposed improvements
• Review special conditions regarding project staging during construction
• Conduct a field review of project area by project team members and Airport staff
• Develop project schedule
TASK 2: DATA COLLECTION
Subtask 2.1: Field Data Collection
Description: Collect detailed field survey information within project limits and adjacent areas as
well as the areas on airport property where improvements will be implemented as required for final
design and preparation of construction documents. The field survey will be supplemented by other
available information such as aerial photos and mapping, utility maps, as -built drawings, reports
and studies, etc. No subsurface investigation is planned for this Project.
TASK 3: PLAN AND SPECIFICATION PREPARATION
Final design and plans will conform to requirements of the Iowa DOT, City of Iowa City, or SUDAS
Specification requirements. Plans Will be reviewed with City staff and/or Airport staff throughout the
project. The Project Manual will be reviewed at the 95% complete stage.
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Meeting Date: September 12, 2019 Page 53 of 70
Iowa City Municipal Airport Work Order #2
BMI Project No. T51.119378
Subtask 3.1: Airport Fuel System Plans
Description: Complete preliminary and final plans. Major design components to include the
following:
Horizontal alignment and plan view layout of pavement and concrete pad for the planned
new fuel tank
• Pavement sections of proposed pavements
• Removal plans
• General layout of the airport fueling system, including locations of tanks, existing fueling
cabinets, and credit card readers
• Preparation of traffic control and staging plan
• Miscellaneous plan sheets, including, but not limited to: Title sheet, tabulations, typical
sections, details, and other required information
Subtask3.2: Project Manual
Description: Prepare project manual for the project, including:
• General information for bidders: Advertisement for bids, instructions to bidders, special
bidding requirements/provisions
• General conditions and supplementary conditions
• Information to be submitted with bid: Proposal, bid bond, information requested from
bidder, etc.
• Agreement, performance, payment and maintenance bond forms
• General conditions
• Technical specifications
Deliverables:
• Preliminary plans and final plans
• Preliminary and final project manual
• Statement of estimated quantities and construction cost at preliminary and final plans
TASK 4: BIDDING SERVICES
Subtask 4.1: Bidding Phase Services
Description: Provide the following services during the bidding phase:
• Provide copies of the contract/bidding documents
• Address questions from prospective bidders, subcontractors and suppliers, and prepare and
issue addenda as required
Subtask 4.2: Bid Letting and Post -Bid Services
Description: Provide the following services during the bid and post -bidding phase:
• Attend bid letting, open and read bids
• Provide copies of the bidding submittals
• Review and evaluate bids submitted
• Prepare a bid tabulation
• Prepare a recommendation of award and/or alternate action by the Sponsor
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Meeting Date: September 12, 2019 Page 54 of 70
Iowa City Municipal Airport Work Order #2
BMI Project No. T51.119378
Deliverables:
• Addenda (if necessary)
• Agenda and minutes from pre -bid meeting
• Bid Tabulation
• Recommendation for award to Sponsor
I.B. CONSTRUCTION PHASE SERVICES
For purposes of this Project, Construction Phase Services to be provided by the CONSULTANT are as
follows:
TASK 5: CONSTRUCTION SERVICES
Subtask 5.1: Preconstruction Conference
Description: Organize and attend a preconstruction conference
• Preconstruction conference attendees will include:
o City staff
o Airport staff
o Representatives from the contractor, subcontractors and suppliers
o Representatives from affected utility companies
o Bolton & Menk staff
Deliverables:
Minutes from bid phase conversations
Addenda (if necessary)
Agenda and minutes from pre -construction meeting
Subtask 5.2: Resident Project Representative (RPR)
Description: Consultant agrees to provide a Resident Project Representative in the execution of
the Construction Engineering Services for the project work. The Client and Consultant agree that
the Consultant may employ the Resident Project Representative on other work when such services
are not required by this project. The Resident Project Representative will give intermittent part-
time service on this project when construction is in progress. Forty (40) hours of construction
observation is estimated for this project.
Resident Project Representative Services shall include, but are not limited to the following:
• Coordinate with the Testing Subconsultant to perform acceptance tests required to be
provided by the Client in the construction Contract Documents
• Coordinate with Contractor regarding schedule, work progress, quality of work, and notify
contractor of equipment and methods which do not comply with the Contract requirements
• Notify the Client in the event that the Contractor elects to continue the use of questioned
equipment and methods
• Maintain daily records of the Contractor's progress and activities during the course of
construction, to include progress of all work
• Evaluate and discuss potential Field Orders and Change Orders with the Contractor
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Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019 Page 55 of 70
Iowa City Municipal Airport Work Order #2
BMI Project No. T51.119378
• Evaluate possible material substitutions as requested by the Contractor
• Measure and compute as -built quantities of all materials incorporated in the work and items
of work completed, and maintain an item record account
• Prepare periodic Pay Requests for review by the Project Engineer and Contractor
• Monitor the contractor's compliance with airport operations to include coordination with
airport manager and airport users
• Attend and participate in construction progress meetings
• Coordinate necessary construction staking/layout schedule as needed by the Contractor
• Perform other services as reasonably required by the Client and as outlined in the Contract
Documents
Deliverables:
• Project site visit notes and/or photos as requested
Subtask 53: Project Management
Description: Complete construction phase project requirements as required for grant
administration, to include, but not limited to, the following:
• Confirm quantities of work completed and prepare Contractor pay requests
• Prepare change orders (if applicable)
• Review test results
• Prepare documentation necessary for Sponsor to request grant reimbursement from the
IDOT
• Project Manager will visit the site approximately four (4) times to observe progress and/or
critical milestones
• Conduct a final project inspection with Sponsor, Airport staff, and Contractor and prepare
inspection report
• Recommendation of acceptance to Sponsor when appropriate
• Complete final project closeout as required by IDOT
Deliverables:
• Pay Requests
• Change Orders
• Reimbursement Requests from IDOT
• Final Inspection Report and Recommendation for Acceptance
TASK 6: SPECIAL SERVICES
Subtask 6.1: Geotechnical Investigation
Description: Not anticipated nor planned for this project.
Subtask 6.2: Construction Testing
Description: Provide the following services (through subcontract to a qualified firm)
• Construction testing
o PCC Pavement
o Compaction of subgrade and subbase
o Other items as necessary
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Meeting Date: September 12, 2019 Page 56 of 70
Iowa City Municipal Airport Work Order #2
BMI Project No. T51.119378
BASIS OF FEE ASSUMPTIONS
For this proposal assumptions were made as to the nature of how or why certain situations will be handled.
These assumptions are as follows:
• Any changes to the scope of work that are not specifically included in this proposal Will be
considered additional work and a negotiated amendment to the agreement will be completed
• ROW and/or easements are not anticipated with project
ITEMS PROVIDED BY CLIENT
The following items are to be provided by CLIENT:
• Existing mapping, reports, and other pertinent information
ADDITIONAL SERVICES
Consulting services performed other than those authorized under Section LA or 1.13 above shall be
considered not part of the Basic Services or Construction Phase Services and may be authorized by the
CLIENT as Additional Services. Additional Services consist of those services that are not generally
considered to be Basic Services or Construction Phase Services; or exceed the requirements of the Basic
Services or Construction Phase Services; or are not definable prior to the bidding of the project; or vary
depending on the technique, procedures or schedule of the project contractor.
Additional services may include:
1. CONSTRUCTION STAKING. Perform construction staking and furnish necessary equipment and
supplies to establish grade and line for the contractor's guidance in construction of the project and
in accordance with the contract documents.
2. Assistance with integration of new credit card reader system (to be purchased by Airport/City) into
existing fuel cabinets and existing airport system.
3. Services required for set up of the computer and associated software, to include trouble shooting
of the control card system.
4. All other services not specifically identified in the Proposal or Sections I.A or I.B of this Exhibit 1.
I.C. SCHEDULE
The consulting services Tasks 1 through 3 authorized under Section I.A. will be performed under the
following schedule or as authorized by the CLIENT as the BASIC SERVICES proceed.
BASIC SERVICES SCHEDULE
TASK
SERVICE DESCRIPTION
DATE
1
Design and Bidding Services
August 2019 — March 2020
2
Construction Services
April — June 2020
3
Prepare Close Out
April 2020 — August 2020
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Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019
Iowa City Municipal Airport
Page 57 of 70
Work Order #2
I.D. COMPENSATION FOR SERVICES
A. FEES.
BMI Project No. T51.119378
1. Total cost for the services itemized under "ExhibitI—Consultant's Services", sections LA
and LB, shall be furnished for the Lump Sum of $30,000.
2. Additional services as requested by the Client will vary depending upon project conditions
and will be billed on an hourly basis at the rate described in Section III.A.3 (below).
3. The CLIENT will compensate the CONSULTANT in accordance with the following
schedule of fees for the time spent in performance of Additional Services.
I.E. AUTHORIZATION
City of Iowa City
Date
Attest:
Attachments:
Exhibit I — Bolton & Menk 2019 Fee Schedule
Bolton & Menk, Inc.
By: 8/7/2019
Ronald A. Roetzel, P.E. Date
Aviation Services Manager
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Airport Commission Agenda & Info Packet
Meeting Date: September 12, 2019
Page 58 of 70
2019 SCHEDULE OF FEES
The following fee schedule is based upon
competent, responsible professional services
and is the minimum, below which adequate
professional standards cannot be maintained.
It is, therefore, to the advantage of both
the professional and the client that fees be
commensurate with the service rendered.
Charges are based on hours spent at hourly
rates in effect for the individuals performing
the work. The hourly rates for principals and
members of the staff vary according to skill
and experience. The current specific billing
rate for any individual can be provided upon
request.
The fee schedule shall apply for
the period through December 31, 2019. These
rates may be adjusted annually thereafter to
account for changed labor costs, inflation, or
changed overhead conditions.
These rates include labor, general business,
and other normal and customary expenses
associated with operating a professional
business. Unless otherwise agreed, the
above rates include vehicle and personal
expenses, mileage, telephone, survey stakes,
and routine expendable supplies; no separate
charges will be made for these activities
and materials. Expenses beyond the agreed
scope of services and non -routine expenses,
such as large quantities of prints, extra report
copies, outsourced graphics and photographic
reproductions, document recording fees,
outside professional and technical assistance,
and other items of this general nature will be
invoiced separately. Rates and charges do not
include sales tax, if applicable.
Senior Principal
$150-270/Hour
Principal Engineer/Surveyor/Planner/GIS/Landscape Architect
$140-195
Senior Engineer/Surveyor/Planner/GIS/Landscape Architect
$110-175
Project Manager (Inc. Survey, GIS, Landscape Architect)
$100-190
Project Engineer/Surveyor/Planner/Landscape Architect
$85-175
Design Engineer/Landscape Designer/GraduateEngineer/Surveyor
$80-185
Specialist (Nat. Resources; GIS; Traffic; Graphics; Other)
$60-165
Senior Technician (Inc. Construction, GIS, Survey')
$85-175
Technician (Inc. Construction, GIS, Survey')
$65-140
Administrative
$45-100
StructuraUElectricaUMechanicaUArchkoct
$120-150
No separate charges will be made for GPS or robotic total stations on Bolton & Menk,
Inc. survey assignments; the cost of this equipment is included in the rates for Survey
Technicians.
Submitted by Bolton & Menk, Inc.
Airport Commission Agenda & Info Packet
KAPPfinn nmp SPrI}Pr hpr' 9 gn'Iq
09/09/2019 12:22 (CITY OF IOWA CITY IP 1
mtharp INVOICE LIST BY GL ACCOUNT apinvgla
YEAR/PERIOD: 2020/2 TO 2020/2
ACCOUNT/VENDOR INVOICE
76850110
76850110 435055
090107 FEDEX 447138351 294430
76850110 436050
090102 PAYPAL 294428
76850110 438100
010507 JOHNSON COUNTY REFUS 120393
010507 JOHNSON COUNTY REFUS 120396
PO YEAR/PR TYP S
Airport Operations
Mail & Delivery
0 2020 2 INV P
ACCOUNT TOTAL
Registration
0 2020 2 INV P
ACCOUNT TOTAL
Refuse Collection Charges
0 2020 2 INV P
0 2020 2 INV P
WARRANT CHECK
8.65 Pcard
8.65
275.00 Pcard
275.00
DESCRIPTION
P-Card invoice for
P-Card invoice for
165.00
083019
234839
Refuse
& Recycling
30.00
083019
234839
Refuse
& Recycling
195.00
ACCOUNT TOTAL
195.00
76850110
438110
Local Phone Service
011937
AUREON COMMUNICATION
0789004025.2019.08
0
2020 2 INV P
86.73
080919
231809
Basic Phone Service
ACCOUNT TOTAL
86.73
76850110
442010
Other Building R&M
Services
010856
JET AIR INC IOW
IVI-19-003169
0
2020 2 INV P
600.00
080919
231860
Janitorial Services
013610
STANDARD PEST CONTRO
39796
0
2020 2 INV P
30.00
083019
234870
Pest Control Servic
ACCOUNT TOTAL
630.00
76850110
442030
Heating & Cooling R&M
Services
011187
KELLY HEATING & AIR
S116966
0
2020 2 INV P
104.00
080919
231863
Hangar H A/C Check
ACCOUNT TOTAL
104.00
76850110
443080
Other Equipment R&M
Services
010358
OVERHEAD DOOR COMPAN
XW75982
0
2020 2 INV P
4,066.19
080919
12636
Hangar 13 Motor rep
010358
OVERHEAD DOOR COMPAN
XW76439
0
2020 2 INV P
2,850.90
082319
234068
Hangar Door Motor r
6,917.09
010856
JET AIR INC IOW
IVI-19-003193
0
2020 2 INV P
1,420.78
080919
231860
maintenance reimbur
ACCOUNT TOTAL
8,337.87
76850110
445030
Nursery Srvc-Lawn &
Plant Care
010856
JET AIR INC IOW
IVI-19-003168
0
2020 2 INV P
5,500.00
080919
231860
Groundskeeping/Main
010856
JET AIR INC IOW
IVI-19-003193
0
2020 2 INV P
110.01
080919
231860
maintenance reimbur
5,610.01
Airport Commission Agenda & Info Packet
KAPPfinn nmp SPrI}Pr hpr 19 gn'Iq
09/09/2019 12:22
OF
IOWA CITY
2
mtharp
(CITY
INVOICE
LIST BY GL
ACCOUNT
IP
apinvgla
YEAR/PERIOD:
2020/2 TO 2020/2
ACCOUNT/VENDOR
INVOICE
PO
YEAR/PR
TYP S
WARRANT
CHECK
DESCRIPTION
011702 KRUSE TREE SERVICE I
877
0
2020 2
INV P
4,500.00
080919
231864
Mowing
Gilbert St.
ACCOUNT
TOTAL
10,110.01
76850110 445110
Testing Services
010647 CENTRAL
PETROLEUM EQ
42613
0
2020 2
INV P
409.75
080919
12597
Annual
Line/Leak to
010647 CENTRAL
PETROLEUM EQ
42714
0
2020 2
INV P
769.29
082319
12808
3 Year
CP Check - U
1,179.04
ACCOUNT TOTAL 1,179.04
76850110 449060 Dues & Memberships
010232 IOWA CITY CORALVILLE IlIG6369 0 2020 2 INV P 300.00 080919 12616 Annual Dues ICCVB
ACCOUNT TOTAL 300.00
ORG 76850110 TOTAL 21,226.30
FUND 7600 Airport TOTAL: 21,226.30
** END OF REPORT - Generated by Michael Tharp **
Airport Commission Agenda & Info Packet
KAPPfinn nmp SPrI}Pr hpr' 9 gn'Iq
09/09/2019 12:31 (CITY OF IONA CITY IP 1
mtharp YEAR-TO-DATE BUDGET REPORT glytdbud
FOR 2020 02
ACCOUNTS FOR:
7600 Airport
76850110 Airport Operations
76850110 321910 Misc Permits &
76850110 363910 Misc Sale of Me
76850110 381100 Interest on Inv
76850110 382100
Land Rental
2020/02/080452
08/06/2019
CRP
2020/02/080660
08/19/2019
GBI
76850110 382200
Building/Room
R
2020/02/080660
08/19/2019
GBI
2020/02/080660
08/19/2019
GBI
2020/02/080660
08/19/2019
GBI
2020/02/080660
08/19/2019
GBI
2020/02/080660
08/19/2019
GBI
2020/02/080660
08/19/2019
GBI
2020/02/080660
08/19/2019
GBI
2020/02/080660
08/19/2019
GBI
2020/02/080660
08/19/2019
GBI
2020/02/080660
08/19/2019
GBI
2020/02/080660
08/19/2019
GBI
2020/02/080660
08/19/2019
GBI
2020/02/080660
08/19/2019
GBI
2020/02/080660
08/19/2019
GBI
2020/02/080660
08/19/2019
GBI
2020/02/080660
08/19/2019
GBI
2020/02/080660
08/19/2019
GBI
2020/02/080660
08/19/2019
GBI
2020/02/080660
08/19/2019
GBI
2020/02/080660
08/19/2019
GBI
2020/02/080660
08/19/2019
GBI
2020/02/080660
08/19/2019
GBI
2020/02/080660
08/19/2019
GBI
2020/02/080660
08/19/2019
GBI
2020/02/080660
08/19/2019
GBI
ORIGINAL TRANFRS/ REVISED
APPROP ADJSTMTS BUDGET
0 0 0
0 0 0
0 0 0
51,520 0-51,520
-368.75 REF 2536723 US TREAS
-600.00 REF
-275,000 0-275,000
-155.00 REF
-144.00 REF
-155.00 REF
-155.00 REF
-185.00 REF
-144.00 REF
-155.00 REF
-144.00 REF
-230.00 REF
-185.00 REF
-155.00 REF
-144.00 REF
-358.00 REF
-110.00 REF
-144.00 REF
-185.00 REF
-155.00 REF
-332.00 REF
-144.00 REF
-4,606.00 REF
-500.00 REF
-144.00 REF
-195.00 REF
-195.00 REF
-650.00 REF
JOURNAL DETAIL 2020 2 TO 2020 2
AVAILABLE PCT
YTD ACTUAL ENCUMBRANCES BUDGET USED
-250.00
.00
250.00
100.0%
-220.00
.00
220.00
100.0%
1,782.72
.00
-1,782.72
100.0%*
-11,090.46
.00
-40,429.54
21.5%*
LEASE PAYMENT
LAND RENT
-46,360.34
.00
-228,639.66
16.9%*
HANGAR #30
HANGAR #7
HANGAR #16
HANGAR #24
HANGAR #47
HANGAR RENT
#15
HANGAR #20
HANGAR #10
HANGAR #46
Hangar Rent
#41
HANGAR #11
Hangar #2
HANGAR #33
Office Rent
(Bldg G)
HANGAR #5
HANGAR #38
HANGAR #27
HANGAR #56
HANGAR #8
D, E, F, H
Hangar M
HANGAR #1
HANGAR #59
HANGAR #60
HANGAR #72
Airport Commission Agenda & Info Packet
KAPPfinn nmp SPrI}Pr hpr' 9 gn'Iq
09/09/2019 12:31 (CITY OF IONA CITY IP 2
mtharp YEAR-TO-DATE BUDGET REPORT glytdbud
FOR 2020 02
ACCOUNTS FOR:
7600 Airport
JOURNAL DETAIL 2020 2 TO 2020 2
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
08/19/2019
GBI
-166.67
REF
08/19/2019
GBI
-185.00
REF
08/19/2019
GBI
-155.00
REF
08/19/2019
GBI
-185.00
REF
08/19/2019
GBI
-4,392.00
REF
08/19/2019
GBI
-684.00
REF
08/19/2019
GBI
-325.00
REF
08/19/2019
GBI
-144.00
REF
08/19/2019
GBI
-155.00
REF
08/19/2019
GBI
-185.00
REF
08/19/2019
GBI
-155.00
REF
08/19/2019
GBI
-144.00
REF
08/19/2019
GBI
-155.00
REF
08/19/2019
GBI
-185.00
REF
08/19/2019
GBI
-225.00
REF
08/19/2019
GBI
-243.00
REF
08/19/2019
GBI
-230.00
REF
08/19/2019
GBI
-650.00
REF
08/19/2019
GBI
-195.00
REF
08/19/2019
GBI
-185.00
REF
08/19/2019
GBI
-185.00
REF
08/19/2019
GBI
-185.00
REF
08/19/2019
GBI
-230.00
REF
08/19/2019
GBI
-155.00
REF
08/19/2019
GBI
-185.00
REF
08/19/2019
GBI
-185.00
REF
08/19/2019
GBI
-155.00
REF
08/19/2019
GBI
-155.00
REF
08/19/2019
GBI
-144.00
REF
08/19/2019
GBI
-155.00
REF
08/19/2019
GBI
-195.00
REF
08/19/2019
GBI
-185.00
REF
08/19/2019
GBI
-155.00
REF
08/19/2019
GBI
-155.00
REF
08/19/2019
GBI
-210.00
REF
08/19/2019
GBI
-404.00
REF
08/19/2019
GBI
-92.50
REF
08/19/2019
GBI
-92.50
REF
08/19/2019
GBI
-155.00
REF
08/19/2019
GBI
-100.00
REF
08/19/2019
GBI
-155.00
REF
08/19/2019
GBI
-155.00
REF
08/19/2019
GBI
-185.00
REF
08/19/2019
GBI
-185.00
REF
08/19/2019
GBI
-225.00
REF
AIRPORT RENTAL
HANGAR #51
HANGAR #13
HANGAR #42
HANGAR #35
HANGAR #32
HANGAR #34
HANGAR #9
HANGAR #15
HANGAR #53
HANGAR #18
HANGAR #3
HANGAR #14
HANGAR #40
HANGAR #58
HANGAR #61
HANGAR #55
HANGAR #71
HANGAR #63
HANGAR #49
HANGAR #36
HANGAR #37
HANGAR #45
HANGAR #25
HANGAR #44
HANGAR #50
HANGAR #28
HANGAR #17
HANGAR #6
HANGAR #22
HANGAR #62
HANGAR #43
HANGAR #23
HARNGAR #21
HANGAR #64
HANGAR #31
HANGAR #48
HANGAR #48
HANGAR #12
- HANGAR N
OFFICE SPACE RENT
HANGAR #26
HANGAR #29
HANGAR #54
HANGAR #52
HANGAR RENT - #57
Airport Commission Agenda & Info Packet
KAPPfinn nmp SPrI}Pr hpr 19 gn'Iq
09/09/2019 12:31 (CITY OF IOWA CITY IP 3
mtharp YEAR-TO-DATE BUDGET REPORT glytdbud
FOR 2020 02
ACCOUNTS FOR:
7600 Airport
ORIGINAL TRANFRS/
APPROP ADJSTMTS
REVISED
BUDGET
YTD ACTUAL
JOURNAL DETAIL
ENCUMBRANCES
2020 2 TO 2020 2
AVAILABLE PCT
BUDGET USED
76850110 384900
Other Commissio
-36,500
0
-36,500
-6,193.40
.00
-30,306.60
17.0%*
2020/02/080601
08/19/2019 CRP
-2,318.90
REF 2543748
EASTERN AVIATION
FUE
OTHER
76850110 393120
General LevV
-100,000
0
-100,000
-16,666.70
.00
-83,333.30
16.7%*
2020/02/080907
08/31/2019 GEN
-8,333.33
REF REJE#2
Ptax from
Gen
Fund
76850110 411000
Perm Full Time
62,192
0
62,192
9,568.00
.00
52,624.00
15.4%
2020/02/080172
08/02/2019 PRJ
2,392.00
REF 072719
WARRANT-072719
RUN-1
BIWEEKLY
2020/02/080622
08/16/2019 PRJ
2,392.00
REF 081019
WARRANT-081019
RUN-1
BIWEEKLY
2020/02/081066
08/30/2019 PRJ
2,392.00
REF 082419
WARRANT=082419
RUN-1
BIWEEKLY
76850110 413000
Temporary Emplo
763
0
763
71.19
.00
691.81
9.3%
2020/02/080622
08/16/2019 PRJ
50.25
REF 081019
WARRANT-081019
RUN-1
BIWEEKLY
76850110 414500
Longevity Pay
500
0
500
.00
.00
500.00
.0%
76850110 421100
Health Insuranc
5,671
0
5,671
1,052.08
.00
4,618.92
18.6%
2020/02/080172
08/02/2019 PRJ
263.02
REF 072719
WARRANT-072719
RUN-1
BIWEEKLY
2020/02/080622
08/16/2019 PRJ
263.02
REF 081019
WARRANT-081019
RUN-1
BIWEEKLY
76850110 421200
Dental Insuranc
408
0
408
64.60
.00
343.40
15.8%
2020/02/080172
08/02/2019 PRJ
16.15
REF 072719
WARRANT-072719
RUN-1
BIWEEKLY
2020/02/080622
08/16/2019 PRJ
16.15
REF 081019
WARRANT-081019
RUN-1
BIWEEKLY
76850110 421300
Life Insurance
142
0
142
23.58
.00
118.42
16.6%
2020/02/080622
08/16/2019 PRJ
11.79
REF 081019
WARRANT-081019
RUN-1
BIWEEKLY
76850110 421400
Disability Insu
228
0
228
37.84
.00
190.16
16.6%
2020/02/080622
08/16/2019 PRJ
18.92
REF 081019
WARRANT-081019
RUN-1
BIWEEKLY
Airport Commission Agenda & Info Packet
KAPPfinn nmp SPrI}Pr hpr 19 gn'Iq
09/09/2019 12:31
OF IOWA CITY
4
mtharp
(CITY
YEAR-TO-DATE BUDGET REPORT
IP
glytdbud
FOR 2020 02
JOURNAL DETAIL 2020 2 TO
2020 2
ACCOUNTS FOR:
ORIGINAL TRANFRS/
REVISED AVAILABLE
PCT
7600 Airport
APPROP ADJSTMTS
BUDGET YTD ACTUAL ENCUMBRANCES BUDGET
USED
76850110 422100
FICA
4,795
2020/02/080172
08/02/2019 PRJ
180.50
REF 072719
2020/02/080622
08/16/2019 PRJ
184.44
REF 081019
2020/02/081066
08/30/2019 PRJ
183.00
REF 082419
76850110 423100
IPERS
5,991
2020/02/080172
08/02/2019 PRJ
225.80
REF 072719
2020/02/080622
08/16/2019 PRJ
230.54
REF 081019
2020/02/081066
08/30/2019 PRJ
225.80
REF 082419
76850110 431020
Court Costs & S
155
76850110 432020
Annual Audit
512
76850110 435055
Mail & Deliver
0
2020/02/081075
08/21/2019 API
8.65
VND 090107 VCH
76850110 436030
Transportation
1,000
76850110 436050
Registration
1,000
2020/02/081075
08/21/2019 API
275.00
VND 090102 VCH
76850110 436060
Lodging
500
76850110 436080
Meals
200
0 4,795
730.13
.00
4,065.24 15.2%
WARRANT-072719
RUN-1 BIWEEKLY
WARRANT-081019
RUN-1 BIWEEKLY
WARRANT-082419
RUN-1 BIWEEKLY
0 5,991
909.92
.00
5,081.11 15.2%
WARRANT-072719
RUN-1 BIWEEKLY
WARRANT-081019
RUN-1 BIWEEKLY
WARRANT-082419
RUN-1 BIWEEKLY
0 155
.00
.00
155.00
.0%
0 512
.00
.00
512.00
.0%
0 0
8.65
.00
-8.65 100.0%*
FEDEX 447138351
P-Card
invoice for statement
c
0 1,000
.00
.00
1,000.00
.0%
0 1,000
275.00
.00
725.00 27.5%
PAYPAL
P-Card
invoice for statement
c
0 500
.00
.00
500.00
.0%
0 200
.00
.00
200.00
.0%
Airport Commission Agenda & Info Packet
KAPPfinn nmp SPrI}Pr hpr' 9 gn'Iq
09/09/2019 12:31
OF IOWA CITY
5
mtharp
(CITY
YEAR-TO-DATE BUDGET REPORT
IP
glytdbud
FOR 2020 02
JOURNAL DETAIL 2020 2 TO
2020 2
ACCOUNTS FOR:
ORIGINAL TRANFRS/
REVISED AVAILABLE
PCT
7600 Airport
APPROP ADJSTMTS
BUDGET YTD ACTUAL ENCUMBRANCES BUDGET
USED
76850110 437010 Comp Liability
76850110 437020 Fire & Casualt
76850110 437030 Worker's Comp I
76850110 437041 Bonding & Other
76850110 437200 Loss Reserve Pa
76850110 438010 Stormwater Util
2020/02/080663 08/21/2019 UBB
76850110 438030 Electricity
76850110 438050 Landfill Use
76850110 438070 Heating Fuel/Ga
2020/02/081038 08/31/2019 GEN
2020/02/081038 08/31/2019 GEN
76850110 438080 Sewer Utilitv C
2020/02/080663 08/21/2019 UBB
4,400
0
4,400
16,501.71
.00
-12,101.71
375.0%*
12,767
0
12,767
.00
.00
12,767.00
.0%
163
0
163
.00
.00
163.00
.0%
870
0
870
.00
.00
870.00
.0%
5,000
0
5,000
.00
.00
5,000.00
.0%
19,348
0
19,348
3,156.44
.00
16,191.56
16.3%
1,578.22
REF 190821 C
-190821
4200
UB AR GEN
19,238
0
19,238
281.39
.00
18,956.61
1.5%
220
0
220
.00
.00
220.00
.0%
3,787
0
3,787
1,957.85
.00
1,829.15
51.7%
1,914.91
REF AO
MidAmerican
Aug Pymt
36.97
REF AO
MidAmerican
Aug Pymt
1,832
0
1,832
290.30
.00
1,541.70
15.8%
164.02
REF 190821 C
-190821
2000
UB AR GEN
Airport Commission Agenda & Info Packet
KAPPfinn nmp SPrI}Pr hpr' 9 gn'Iq
09/09/2019 12:31 (CITY OF IOWA CITY IP 6
mtharp YEAR-TO-DATE BUDGET REPORT glytdbud
FOR 2020 02
ACCOUNTS FOR:
7600 Airport
76850110 438090 Water Utility C
2020/02/080663 08/21/2019 UBB
76850110 438100 Refuse Collecti
2020/02/080825 08/22/2019 API
2020/02/080825 08/22/2019 API
76850110 438110 Local Phone Ser
2020/02/080182 08/05/2019 API
76850110 442010 Other Building
2020/02/080133 08/05/2019 API
2020/02/080825 08/22/2019 API
76850110 442020 Structure R&M S
76850110 442030 Heating & Cooli
2020/02/080133 08/05/2019 API
76850110 442060 Electrical & P1
76850110 443080 Other Eauioment
2020/02/080133 08/05/2019 API
2020/02/080133 08/05/2019 API
2020/02/080665 08/20/2019 API
76850110 445030 Nursery Srvc-La
2020/02/080133 08/05/2019 API
2020/02/080133 08/05/2019 API
2020/02/080133 08/05/2019 API
JOURNAL DETAIL
2020 2 TO
2020 2
ORIGINAL
TRANFRS/
REVISED
AVAILABLE
PCT
APPROP
ADJSTMTS
BUDGET
YTD ACTUAL ENCUMBRANCES
BUDGET
USED
2,048
0
2,048
529.23
.00
1,518.77
25.8%
293.38
REF 190821
C-190821
1000
UB AR GEN
2,391
0
2,391
390.00
.00
2,001.00
16.3%
165.00
VND 010507
VCH
JOHNSON
COUNTY REFUS Refuse
& Recycling
Pickup &
Di
234839
30.00
VND 010507
VCH
JOHNSON
COUNTY REFUS Refuse
& Recycling
Pickup &
Di
234839
1,053
0
1,053
173.46
.00
879.54
16.5%
86.73
VND 011937
VCH
AUREON COMMUNICATION Basic
Phone Services
231809
13,000
600.00 VND 010856 VCH
30.00 VND 013610 VCH
2,500
6,000
104.00 VND 011187 VCH
5,000
4,460
1,420.78 VND 010856 VCH
4,066.19 VND 010358 VCH
2,850.90 VND 010358 VCH
38,500
5,500.00 VND 010856 VCH
110.01 VND 010856 VCH
4,500.00 VND 011702 VCH
0 13,000
2,651.51
.00 10,348.49
20.4%
JET AIR
INC IOW
Janitorial Services
231860
STANDARD
PEST CONTRO
Pest Control Services
234870
0 2,500
.00
.00 2,500.00
.0%
0 6,000
641.26
.00 5,358.74
10.7%
KELLY HEATING
& AIR
Hangar H A/C Check
231863
0 5,000
.00
.00 5,000.00
.0%
0 4,460
8,337.87
.00-3,877.87
186.9%*
JET AIR
INC IOW
maintenance reimbursment
231860
OVERHEAD
DOOR COMPAN
Hangar 13 Motor repairs
12636
OVERHEAD
DOOR COMPAN
Hangar Door Motor replacement
234068
0 38,500
15,610.01
.00 22,889.99
40.5%
JET AIR
INC IOW
Groundskeeping/Maintenance
231860
JET AIR
INC IOW
maintenance reimbursment
231860
KRUSE TREE
SERVICE I
Mowing Gilbert St. Empty Lots
231864
Airport Commission Agenda & Info Packet
KAPPfinn nmp SPrI}Pr hpr 19 gn'Iq
09/09/2019 12:31
OF IONA CITY
7
mtharp
(CITY
YEAR-TO-DATE BUDGET REPORT
IP
glytdbud
FOR 2020 02
JOURNAL DETAIL 2020 2 TO
2020 2
ACCOUNTS FOR:
ORIGINAL TRANFRS/
REVISED AVAILABLE
PCT
7600 Airport
APPROP ADJSTMTS
BUDGET YTD ACTUAL ENCUMBRANCES BUDGET
USED
76850110 445080
Snow and Ice Re
30,000
76850110 445110
Testing Service
2,500
2020/02/080133
08/05/2019 API
409.75
VND 010647 VCH
2020/02/080665
08/20/2019 API
769.29
VND 010647 VCH
76850110 445230
Other Operating
279
76850110 446100
City Attorney C
7,258
2020/02/080907
08/31/2019 GEN
604.83
REF REJE#2
76850110 446120
ITS-Server/Stor
592
2020/02/081047
08/31/2019 GNI
38.55
REF AO
2020/02/081051
08/31/2019 GNI
4.87
REF AO
76850110 446130
ITS-PC/Peripher
11,975
2020/02/081049
08/31/2019 GNI
1,215.10
REF AO
76850110 446160
ITS-Infrastuctu
8,761
76850110 446190
ITS -Software SA
216
2020/02/081052
08/31/2019 GNI
18.50
REF AO
76850110 446200
Photocopying Ch
0
2020/02/080890
08/01/2019 GNI
11.55
REF AO
2020/02/080890
08/01/2019 GNI
48.42
REF AO
0 30,000
.00
.00
30,000.00
.0%
0 2,500
1,179.04
.00
1,320.96
47.2%
CENTRAL
PETROLEUM EQ
Annual
Line/Leak tests
for UST
12597
CENTRAL
PETROLEUM EQ
3
Year CP Check - UST
12808
0 279
273.00
.00
6.00
97.8%
0 7,258
1,209.70
.00
6,048.30
16.7%
Airport to Attorney
0 592
89.32
.00
502.68
15.1%
Storage of files
AIR
Storage of Email
0 11,975
2,430.20
.00
9,544.80
20.3%
AUG ITS Repl Chgbk
0 8,761
.00
.00
8,761.00
.0%
0 216
37.00
.00
179.00
17.1%
Office software
0 0
88.56
.00
-88.56
100.0%*
JUL Copy Charges
JUL Copy Charges
Airport Commission Agenda & Info Packet
KAPPfinn nmp SPrI}Pr hpr 19 gn'Iq
09/09/2019 12:31
OF IOWA CITY
8
mtharp
(CITY
YEAR-TO-DATE BUDGET REPORT
IP
glytdbud
FOR 2020 02
JOURNAL DETAIL 2020 2 TO
2020 2
ACCOUNTS FOR:
ORIGINAL TRANFRS/
REVISED AVAILABLE
PCT
7600 Airport
APPROP ADJSTMTS
BUDGET YTD ACTUAL ENCUMBRANCES BUDGET
USED
76850110 446300
Phone Equipment
1,371
2020/02/081055
08/31/2019 GNI
112.50
REF AO
2020/02/081056
08/31/2019 GNI
1.50
REF AO
76850110 446320
Mail Chargeback
0
2020/02/081009
08/01/2019 GNI
34.32
REF AO
76850110 446350
City Vehicle Re
25,142
2020/02/081076
08/31/2019 GNI
2,010.79
REF TW
76850110 446370
Fuel Chargeback
4,264
2020/02/081076
08/31/2019 GNI
379.24
REF TW
76850110 446380
Vehicle R&M Cha
24,094
2020/02/081076
08/31/2019 GNI
395.40
REF TW
76850110 449055
Permitting Fees
440
76850110 449060
Dues & Membersh
1,375
2020/02/080133
08/05/2019 API
300.00
VND 010232 VCH
76850110 449120
Eauioment Renta
500
76850110
452010
Office
Supplies
570
76850110
454020
Subscriptions
282
0 1,371
229.85
.00 1,141.15
16.8%
CH AUG PHONE ASSET CHARGE
CH AUG LONG DISTANCE CHARGES
0 0
40.11
.00 -40.11
100.0%*
JUL Mail Charges
0 25,142
4,021.58
.00 21,120.42
16.0%
AUG REPLACEMENT COST
0 4,264
719.93
.00 3,544.07
16.9%
AUG DIVISION FUEL
0 24,094
831.74
.00 23,262.26
3.5%
AUG DIVISION SERVICE
0 440
.00
.00 440.00
.0%
0 1,375
300.00
.00 1,075.00
21.8%
IOWA CITY
CORALVILLE Annual
Dues ICCVB
12616
0 500
.00
.00 500.00
.0%
0 570
.00
.00 570.00
.0%
0 282
.00
.00 282.00
.0%
Airport Commission Agenda & Info Packet
KAPPfinn nmp SPrI}Pr hpr' 9 gn'Iq
09/09/2019 12:31
mtharp
FOR 2020 02
ACCOUNTS FOR:
7600 Airport
(CITY OF IONA CITY
YEAR-TO-DATE BUDGET REPORT
ORIGINAL TRANFRS/
APPROP ADJSTMTS
REVISED
BUDGET
YTD ACTUAL
JOURNAL DETAIL
ENCUMBRANCES
IP
2020 2 TO
AVAILABLE
BUDGET
9
glytdbud
2020 2
PCT
USED
76850110 461050
Other Agricultu
230
0
230
.00
.00
230.00
.0%
76850110 466070
Other Maintenan
5,000
0
5,000
.00
.00
5,000.00
.0%
76850110 468030
Asphalt
250
0
250
.00
.00
250.00
.0%
76850110 469200
Tools
351
0
351
.00
.00
351.00
.0%
76850110 469210
First Aid/Safet
594
0
594
.00
.00
594.00
.0%
76850110 474240
Tractors
12,000
0
12,000
.00
.00
12,000.00
.0%
TOTAL Airport Operations-98,342
0
-98,342
-4,286.13
.00
-94,055.47
4.4%
TOTAL Airport-98,342
0
-98,342
-4,286.13
.00
-94,055.47
4.4%
TOTAL REVENUES-463,020
0
-463,020
-78,998.18
.00
-384,021.82
TOTAL EXPENSES 364,678
0
364,678
74,712.05
.00
289,966.35
PRIOR FUND BALANCE
144,898.35
CHANGE IN FUND BALANCE - NET
OF REVENUES/EXPENSES
4,286.13
REVISED FUND BALANCE
149,184.48
Airport Commission Agenda & Info Packet
KAPPfinn nmp SPrI}Pr hpr 19 9n'Iq
09/09/2019 12:31 (CITY OF IONA CITY IP 10
mtharp YEAR-TO-DATE BUDGET REPORT glytdbud
FOR 2020 02
ORIGINAL TRANFRS/ REVISED
APPROP ADJSTMTS BUDGET
JOURNAL DETAIL 2020 2 TO 2020 2
AVAILABLE PCT
YTD ACTUAL ENCUMBRANCES BUDGET USED
GRAND TOTAL-98,342 0-98,342-4,286.13 .00-94,055.47 4.4%
** END OF REPORT - Generated by Michael Tharp **