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Home My WebLink About11-04-2019 Climate Action CommissionIowa City Climate Action Commission Agenda Monday, November 4,2019, 3:30-5:00 p.m. MPO Conference Room Iowa City City Hall 410 E. Washington Street Meeting Agenda: 1. Call to Order and Roll Call 2. Approval of October 7, 2019 minutes 3. Public Comment of items not on the Agenda 4. Items to be discussed: a. Request from Council for Commission to research and advise the Council on the carbon footprint of buildings of varying density and scale b. Update on By-laws (attached) c. Discussion on working groups i. How will they be appointed? By the chair, majority vote? IL How will they be created? By the chair, majority vote? ill. What are duties of the commissioners? iv. How often will they meet? v. What working groups are needed? d. CAAP Annual update i, 2-pageinfographicfor public (attached) if. Upcoming Excel file with baseline and update on all 35 actions e. 100-Day report update f. Planning for Big Grove event Thurs. Nov. 21st g. Administrative i. Working file storage ii. Meeting room options 5. Staff/Commission Announcements 6. Adjourn tf you will need disability -related accommodations in order to participate in this meeting, please contact Brenda Nations, Sustainability Coordinator, at 319-356-6161 or at Brenda-nationstmlowa-city.ora. Early requests are strongly encouraged to allow sufficlent time to meet your access needs. Climate Action Commission October 7, 2019 PRELIMINARY MINUTES IOWA CTIY CLIMATE ACTION COMMISSION OCTOBER 7, 2019, 3:30 — 5:00 P.M. MPO CONFERENCE ROOM Members Present: John Fraser, Stratis Giannakouros, Grace Holbrook, G.T. Karr, Matt Krieger, Jesse Leckband, Katie Sarsfield, Eric Tate Members Absent: None Staff Present: Brenda Nations, Ashley Monroe Others Present: None CALL TO ORDER Matt Krieger called the meeting to order at 3:38 p.m. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None OTHER FORMAL ACTION: None PUBLIC DISCUSSION None ITEMS FOR DISCUSSIONIACTION: Sarsfied motioned to name Matt Krieger as chairperson until January. Karr seconded the motion. The motioned carried 8-0. a. Introductions of new member(s) - Stratis Giannakouros has been appointed as the University of Iowa representative. b. Overview of final Council resolution forming the Commission I. Included for reference in creating by-laws ii. Commission reviewed Resolution 19-251 c. Process and timellne for new and existing members i. Applications are now being taken on the Iowa City website under Boards and Commissions. Deadline for applications Is Tues. Nov, 12th. Applications will go into packet on Thurs. Nov. 14th for the Council to make appointments on Tues. Nov. 19'n it. New applicants first term will end in three years, Dec. 2022. it!. Current board members terms will end: 1. Dec. 2020: Katie, GT, Matt --eligible for 2 more 3-year terms 2. Dec. 2021: John, Eric, Grace —eligible for 1 more 3-year term 3. Stratis (U of 1) and Jesse (MidAmerican) do not have term limits Climate Action Commission October 7, 2019 d. Draft bylaws L Committee discussed and edited these areas in the by-laws and comments were incorporated into the working draft; Purpose of Commission, Duties, Membership, Meetings, Amendments Motion to pass draft by-law by Leckband pending final formatting by staff. Second by Stratis G. 8-0 passed. e. Identify resources for new members- These documents were suggested; I. Climate Action and Adaptation Plan ii. Equity Tool iii. Community -wide GHG Inventory iv. Climate Action Toolkit v. Social Media links vi. History of group f. Administrative Tasks i. Next meeting: Monday, November at 3:30 p.m. at City Hall it. Big Grove Climate Event, Thurs. Nov. 2181 Doors open 5:30, event begins 6:00 p.m. iii. Upcoming trainings for commission members ADJOURN: Karr motioned to adjourn the meeting at 5:02 p.m, . Holbrook seconded the motion. The motion carried 8-0. Climate Action Commission October 7, 2019 CLIMATE AMON COMMISSION ATTENDANCE RECORD 201q 2020 NAME TERM ESP. v .r Sohn Frnxr iZF31I20 X Htrath tilaaa�auraa 11afi. roperireataNae X Gmu Hdhroak 1=141 X Karr 14✓ =O X MnttTtrlager 12f31fSiP g, ieare i,acffiaed MdAwrim . avenfaffae X ltafie SareSe}d 1Zt31/Id X Eric Tate 1z181rz1 X KEY: % = Present O = Absent O/E = AbseudE:cased NM= Na meeting -- - Nat a Member BY-LAWS IOWA CITY CLIMATE ACTION COMMISSION ARTICLE I THE COMMISSION Section A The name of the Commission is the Climate Action esablislied by Resolution Nu. 19 251 of the City Council oflowa CiV ARTICLE 2 PURPOSE AA 10 Section A. The purpose of the cmunimion is to ohhamiganTeaabt the City's ambitious clirtmte goals. ARTICLE 3 DUTIES _ Section A. Duties of the Commission situ timludo: - £ 1) advise the CityCouncil molimamio+�^�- - 3) educateand engage with the public ( 4) assist City staff, City C and that support the City's cl' " --- u and say related or - No hRM 5)recommend to the - unarl EDM ARTICLE 4 will each Section H. Anti ri City Councit of Iowa School District, aren pmfitsandthegeoera EM of Iowa City, Iowa, M efforts to achieve to equity; ate and sustainability goals; fflemmft approved initiatives Won Action and Adaptation Plan anon Plan. pW-shallconsist of eleven (11) members with resonation across the community which could MWAmedcan Hucrity and the University of Iowa members, representing key stakeholders, will be appointed by the M may include, but are na limited to, the lows City Community ass, local industry, design and construction professionals, eam- Section C. Readen Residents of Town City sbould be given prefemuee but are not required to have Iowa City residency. Mernbers must be residents of Johnson Canty. Section D. Tams Member trama shall be thaw (3) years beginning January 1, with a two -tam limit. Section K 9fficus The C)mirprrson and Vice-Cheiepesot will be elected annually (in January) from the Comer ia"on membership. The Chairperson shall, when present, preside at all meetings, appoint sub-nommihees with the approvat of the Commission, uag special meetings and in general perform all duties included in the office of a Chairperson and such other duties as may be prescribed by the members JITMI throe to time. The Vice-Cihairperson shall, take over the above duties of the Chairperson, in the avow of the Chanposon's absence. Section F. Compensation and Experts rs Commissioners shall serve without cmnpensation but may be reimbursed for expenses incurred or travel outside of Johnson County of designated Commission business. Such expenses shall have prior approval by tire City Manager of Iowa City upon the request of the Sustsina rility Coordinator. Receipts for all such expenses shall be stipulated to the City Manager of Iowa City through the Sustainabifity Coordinator prior to reimbursement for such expenses. Section G. Orientation of new Members Prior to the first regular meeting following their appointment, new Commissioners shall be provided with copies of the By-laws and other documentation that would be useful to Commission members in carrying out their duties. They may also be given an orientation briefing by members of the staff, the Commission and others as may be deemed appropriate. Section H. Absences Three (3) consecutive, unexplained absences of a member from regular meetings will result in a recommendation to the City Council from the Commission to discharge said member and appoint a new member. Section 1. Resignations If any member is unable to continue carrying out the duties of membership for any reason, the member, if appointed by the City Council, shall email a letter of resignation to fire City Council with a copy to the Chair of the Commission. Section J. )iorl;ina Gmu Subeomm]Dees Membcul are requirod to be a lurisou in subcommittees on specific topics and issues to achieve substantive progress car action areeh. Members of the Public may be menihem of working ljmops. ARTICLE 5 MEETINGS Section A. Meetings of this Commission shall be on a regular monthly basis. A meeting date and time will be established by the Commission. A regular meeting may be cancelled if no urgent business requires a meeting Section B. Special meetings of the Commission may be called by the Chairperson and shall be called by the Chairpeton at the request of majority of the membership. Section C. Meetings shall be held in an accessible, public meeting place. Notices of meetings (agenda) for all regular and special meetings shall be posted at least 24 hams before any meeting is bold. All provisions of the State Open Meetings Law shall be followed. The Chairperson, or a designated representative, together with appropriate members of the City staff shall prepare an agenda for all meetings. Agendas shall be sent to Commission members at least 24 hours prior to the regular meetings. Section D. A nrajorily, of the members of the Commission (six or mom) shall constitute a quorum of any meeting and tire majority of vines cast at any meeting, at which a quonrm is present, shall be decisive of any motion or election. Section E. There shall be no vote by proxy. Section F. Time shall be made available during all regular meetings for open public discussion Section G. Minutes of all meeting shall be prepared and distributed to the City Council in the manner prescribed by the Council. Minutes of all regular and special meetings will be amailed to all the Commission members during the week prior to the next meeting. Specific recommendations for the Council shell be set off from the main body of the minutes. Cemmmrt� [SDl]: You snould se[ forty haw i nubwmminee membersAmisons will de appolntad. ey ilia t Bymajority votes Ahow ore tli.Per n theiaa i By the chair? By majority vow. Perhaps shsubammmssesconustngsoleyof Commissioners from Working Gropseonsisfina ota Iraisonr>;ommieeloner plus `outsiders.` Section H. A working gmuprsubcommittee meeting is not a medting of the full Consodssiou, unless six Cotnmlasiosswa are, present ARTICLE 6 AMBNUMBMS Section A. The By -Laws of the Commission slmil be amended mdy with the Sperms, of at least a *,dty Of the Commssion (at leastd six motes) at a roplar meeting or aspeekd meeting. Section B. BY -law changes my be adopted at the meeting following the meeting at wiilah open discussion was conducted on the specifm clsangea Chair Iowa City Climate Action ��, lt CITY and Adaptation PlanOT1.1U1 TYO FIOFACIY I The City of Iowa City is pleased to present this update of the City's climate actions taken since the Climate Action and Adaptation Plan was adopted in September 2018. Waste 2% Transportation po 2018 Community -Wide Emissions (metric tons of carbon dioxide) *Note: This category includes heating and cooling as well as other tiviitling6*: 61 % activities requiring natural gas and electricity in buildings. Updated Climat Action Goals: reduction in greenhouse gas emissions by 2030 - iv increase in recyclables collected from the previous year City a parking ramps now offer electric vehicle charging stations —: An accelerated report with new targeted 0 actions will be issued to City Council and the public on November 14, 2019. Completed raising of Dubuque street and Park Road out of floodplain Community` Climate Action Grants awarded miles of bike lanes added and enhanced throughout the City trees planted and 400 more given away for Arbor Day HIGHLIGHTS 10WACITY of Iowa City Climate Action CLIMATE ACTION TODAY September2018 lot City adopted Climate Action and Adaptation Plan October2018 Cr.nN, ga morc ttvnble, ,quitchle e! raziliant eomomm� Iowa City Gateway Project —raising Dubuque Street and replacing the Park Road bridge —completed .', December 2018 Larger recycling carts provided to 16,000 households with grant q assistance from the Recycling Partnership. City also began rolling out larger organics carts January 2019 Electric vehicle charging stations added to City parking ramps, bringing the total number of t - February 2019 ramps with charging Green Iowa AmeriCorps began stations to five I providing free home energy audits for homes participating in the City's housing rehab programs May 2019 City announced recipients of Community Climate A LOOK AHEAD) Action Grants at Iowa City Climate Action June 2019 City pledged support to November 14, 2019 Field to Family Food Hub 100-Day accelerated action report + to be issued to City Council and Equity -Diversity -Inclusion the public fellowjoined City for a 12- November 21, 2019 week fellowship and compiled Iowa City Climate I� s a report on local equity and Expo to be held at August 2019 b climate change issues Big Grove Brewery City Council sets more ambitious greenhouse ' SeptemberrIowa 0 gas emission targets August 2019 9 First -Ever Iowa City Climate Festival + Eastern Iowa Electric i" Iowa Citycked f transit study of Iowa kicked off transit study COMING SOON: Vehicle Readiness Bike Share Program grant awarded Sustainability Recognition Program for Local Businesses �;� October 2019 ► o`:i mate Ambassador Program New City Climate Action New Commission established