HomeMy WebLinkAbout2020-01-02 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040.
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CITY OF IOWA CITY
i to Special Formal
J January 2, 2020 — 8:00 a.m.
City Hall — Harvat Hall
410 E. Washington Street www.icgov.org
Item No. 1 Call to Order.
Item No. 2 Consider a motion to appoint City Clerk as temporary Chairperson.
Action: 0UloC
Item No. 3 Nominations for office of Mayor of the City of Iowa City.
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Action:
Motion to close nominations.
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Action:
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_Vote (in order of nomination). i for _ 1 J5 fvli vvlS —
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Item No. 4 Nominations for office of Mayor
Pro Tem of the City of Iowa City.
Action: 1 Q i 4 1(9 f—
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Motion to close nominations.
Action: W e i n e r I 1 e�.P >
Vote (in order of nomination). /� 1
Action: �-1 to f – 5 _ Sal
Item No. 5 Mayor and Mayor Pro Tem sworn in.
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January 2, 2020 City of Iowa City Page
Item No. 6 Consider a motion making two-year City Council appointments.
Rules Committee (2)
2018-19 appointees —Botchway replaced by Salih, Taylor
Comment: The committee meets as needed to review any by-law changes
recommended by City boards and commissions. After review, the committee makes
recommendations to Council. Meetings are scheduled in City Hall and staffed by City
Clerk.
Action: �j�Q h , I a.
b. Emergency Management Commission (1)
2018-19 appointee - Thomas
Comment: The Bylaws of the 28E Emergency Management Commission requires that
an elected official be the primary representative to the Emergency Management
Commission and vote on the annual budget. The representative of each municipality,
the board of supervisors and the elected sheriff make up the EMA Commission. At
times other than the annual budget meeting or budget amendment meetings an
alternate that is not an elected official but is an executive such as the police or fire chief
may attend as the voting representative for a municipality (a board member other than
the Chair of the Board of Supervisors) or a ranking Deputy from the Sheriffs office may
attend for those jurisdictions when votes on a budget or budget amendment are not on
the agenda. The Commission meets the 41 Wednesday of each of the following
months from 7:00 pm — 7:30 pm. The meeting months are January, February, April,
May, October, and a meeting on the first Wednesday of December at 7:00 pm to avoid
holiday conflicts is held. The budget meeting is normally in January or February.
Amendments to the budget if needed are done at the April Meeting.
Action: t1�0y-yi s
C. Metropolitan Planning Organization of Johnson County (MPOJC -6 + 1 alternate) -
City Manager, City Clerk, and City Attorney have served as alternates in past years.
2018-19 appointees — Botchway replaced by Teague, Cole, Mims, Salih, Taylor,
Thomas
Comment: Organization meets approximately every other month at 4:30 and
alternates between Iowa City, Coralville, Johnson County and North Liberty. �
Action: �(G�t�tS I(1�iYy1S Scr� V) a e `lOY i�cSyiAalS w`'
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d. Iowa City/Coralville Visitors & Convention Bureau (1)
2018-19 appointee - Throgmorton
Comment: CVB by-laws require that the City's representative be the Mayor.
Action:
January 2, 2020 City of Iowa City Page
e. Economic Development Committee (3)
2018-19 appointees — Mims, Throgmorton, Cole
Comment: The committee meets on an as needed basis to consider recommendations
to the full City Council for City financial assistance for economic development projects
and activities.
Action: S r�C rlylUCi S
Chief Elected Officials Board — Iowa Works, Region 10 (1)
2018-19 appointee — Taylor
Comment: Local government units (city and County) joined through a 28E agreement
for the purpose of sharing liability and responsibility for the Workforce Investment Act
(WIA) funded programs. Meetings are on Thursday mornings, as needed, 3-4 times a
year in Cedar Rapids.
Action:
g. Metro Coalition of Cities (1 plus alternate)
2018-19 appointee — Fruin, with Throgmorton as alternate
Comment: The Metro Coalition is a partnership of Iowa's ten largest cities created to
advocate for and promote the similar needs and interests of these similarly sized
cities. During the state legislative session there is a bi-weekly conference call to
discuss lobbying strategies and there is one annual meeting scheduled around
participants' availability.
Action: F- Lk 1 r-) � —
h. Joint Emergency Communication Center Policy Board (2)
2018-19 appointee — Fruin, Mims
Comment: The 28E agreement requires that the Directors appointed be an elected
official or an executive level employee and shall not be a member of the User Advisory
Committee which includes a representative of the police and fire departments JECC
Policy Board meetings are scheduled for January, March, June, September, November
and December at 0730 at the JECC.
Action: -W-e; n -e -r- . fy Y- iA S
January 2, 2020 City of Iowa City Page
East Central Iowa Council of Governments (ECICOG Policy Board) (1 — one year
appointment) 2018 appointee — Taylor (alternate needed)
Comment: Iowa City and Johnson Country alternate one-year appointment every other
year. Current JC representative for 2019 is Supr. Sullivan and will be replaced with
2020 City appointment. Meetings of the ECICOG Board of Directors are held at the
ECICOG office (700 Sixteenth Street, Suite 301, Cedar Rapids) on the last Thursday of
each month at 1:30pm. Members of the public are welcome to attend. Board meetings
are not normally held on the last Thursday of July or December. The November Board
meeting coincides with the annual open house, typically held in the second or third
week of the month off-site.
Action: O c i ncr
Seats Paratransit Advisory Committee (1)
2018-19 appointee — Salih
Comment: In previous years there were two appointees. However, the By-laws have
been changed to have one elected official from the City of Coralville, City of Iowa City,
and the Johnson County Board of Supervisors starting in 2016. This committee meets
quarterly and is typically at the Goodwill Plant on First Avenue at 1:OOPM.
Action: -�6er'aaS
k. UNESCO Board of Directors
2018-19 appointee — Cole
Comment: The UNESCO bylaws state that Iowa City may appoint 3 directors who
shall be a Council member, the City Manager or the Library Director or their designees.
The Board meets the 41' Tuesday of the month at 4:00 pm (no meetings in December
... and July) and the meeting location varies.
Action:
Self -Supporting non-voting representative from Iowa City (SSMID)
2018-19 appointee — City Manager designee
Comment: This is an ex -officio seat on the Iowa City Downtown District (ICDD) board,
which meets monthly. The liaison communicates progress on projects, policies and
issues impacting the downtown area and works with the district on numerous initiatives
and special events. The appointee typically is also involved in one or more sub-
committees of the ICDD and frequently communicates with ICDD staff outside of formal
meetings. Due to the significant time commitment and nature of the role, the City
Manager's office has staffed this committee previously and recommends that staff
continue to represent the City on this board
Action:
January 2, 2020 City of Iowa City Page
M. Johnson County E911 Service Board
2018-19 appointees —Grier, Matherly (alternate)
Comment: A representative from Fire and Police have previously been appointed to
this committee.
Action:
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Iowa City Area Development Board - ICAD (2)
2018-19 appointee — Fruin, Thomas
Comment: The Iowa City Area Development Group is charged with enhancing the
economic vitality of our area. The organization works to strengthen our local
communities with a strong business climate and employment opportunities. The full
Board meets four or five times per year. Meetings are scheduled around the
availability of Board members and are typically morning meetings. The Board is
comprised of representatives of the organization's investors, including public agencies
and community partners. The next two ICAD meetings are scheduled for 1/15 and
5/13 at 7:30am, but locations are TBD. They do sometimes schedule special meetings
in between.
Action: r—T-IA-4 n , r ---4e C
o. Iowa City Assessor Evaluation Committee (1)
2018-19 appointee — Botchway replaced by Teague.
Comment: This committee meets annually to discuss the job performance and goals of
the Iowa City Assessor, as well as make recommendations for any merit increase. The
committee will meet prior to the first Iowa City Conference Board meeting which is held
in either January or February. The Iowa City Council, Board of Supervisors, and the
Iowa City Community School Board each appoint one member to serve on this
committee. Time and location to be determined by committee.
Action: 1 2
P. Partnership for Alcohol Safety (1)
2018-19 appointee — Mayor co-chairs the Committee
Comment: The Partnership for Alcohol Safety is a joint project of The University of
Iowa and the City of Iowa City. Its mission is to identify and advocate for strategies
that reduce high-risk drinking and promote a vibrant downtown. Its values stress
collaboration, community, and a results orientation.
Members of the partnership come from throughout the Iowa City community. The
Committee is co-chaired by University Vice President Melissa Shivers and the Iowa
City Mayor.
Action:
January 2, 2020 City of Iowa City Page 6
Graduate and Professional Student Government Organization (1)
2018 appointee — Mims
Comment: Council liaison to the Graduate and Professional Student Government.
Action: f Yl i YVt
Community Police Review Board Liaison (1)
New in 2020.
Comment: The general purpose of the liaison position shall be to help facilitate
communication between the members of CPRB and members of the City Council
about the overall makeup and function of the CPRB. The liaison will be a specific
person to contact to provide a safe and comfortable vehicle for members of CPRB
to express any concerns about the composition, cohesiveness and effectiveness of
the CPRB. This will allow the Council to receive information needed to be aware of
concerns related to the function of the CPRB, and make decisions/ changes when
necessary. This will also be especially beneficial in cases in which a CPRB
member(s) do not feel comfortable airing concerns related to the inner workings of
the CPRB openly during CPRB meetings.
Action:
Item No. 7 Adjournment.
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