HomeMy WebLinkAbout2020-01-04 Council minutesCITY OF IOWA CITY
MEMORANDUM
Date: January 6, 2019
To: Mayor and City Council
From: Kellie Fruehling, City Clerk
Re: Council Budget Work Session, January 4, 2020, 8:00 AM in Emma J. Harvat Hall
Council: Bergus, Mims, Salih, Taylor, Teague, Thomas, Weiner
Staff: Fruin, Monroe, Andrew, Fruehling, Bockenstedt, Fleagle
(A complete transcription and power point presentations are archived in the City Clerk's Office
and available on the City website.)
BUDGET OVERVIEW AND HIGHLIGHTS
Mayor Teague and City Manager Fruin thanked members of the public for attending breakfast on
a budget which preceded the meeting and thanked staff and Council for all the time and effort
that will be put into the budget prior to submitting to the state. City Manager Fruin reviewed the
budget review schedule, the budget document, fund structures, population growth, and budget
goals from the August 20, 2019 budget work session. Assistant to the City Manager Andrew
reviewed long term budget planning concerns. Assistant City Manager Monroe reviewed
revenues and expenditures. Assistant to the City Manager Andrew reviewed the debt service
levy. City Manager Fruin wrapped up with an analysis and summary of the budget, and next
year's budget. [Power point of FY2021 Budget coincided with overview.]
Finance Dir. Bockenstedt and Budget & Compliance Officer Fleagle present for discussion.
Department budgets were presented as outlined on the agenda (IP2 of 01/02/20 Info Packet);
and page number in parenthesis refers to pages in the Proposed Financial Plan (12/20/19 Info
Packet). Power points of organization charts for the City departments were shown and archived.
GENERAL GOVERNMENT PROGRAM BUDGETS
*City Attorney — City Attorney Dilkes (Pages 135-137, 171)
• City Clerk — deferred to later in the meeting
• City Manager — deferred to later in the meeting
• Finance — deferred to later in the meeting
PUBLIC SAFETY PROGRAM BUDGETS
• Police Department — Police Chief Matherly (Pages 184-197)
[Break]
• Fire Department — Fire Chief Grier, Deputy Chief Nurnberg (Pages 198-216)
CULTURAL & LEISURE PROGRAM BUDGETS
• Library — Library Director Carman (Pages 240-250)
Council Budget Work Session
January 4, 2020
Page 2
• Parks & Recreation — Parks & Recreation Director Seydell-Johnson
- Parks & Recreation Administration (Pages 217-221)
- Cemetery (Pages 237-239)
- Recreation (Pages 222-228)
- Park Maintenance (Pages 229-236)
GENERAL GOVERNMENT PROGRAM BUDGETS (cont.)
• City Clerk — City Clerk Fruehling (Pages 130 -134)
• Finance — Finance Director Bockenstedt
- Finance Administration (Pages 165-172)
- Accounting (Pages 173-176)
- Purchasing and Central Services (Pages 177-180 and 632-636)
- Revenue (Pages 181-183)
- Risk Management (Pages 619-623)
- Information Technology Services (Pages 626-631)
CULTURAL & LEISURE PROGRAM BUDGETS (cont.)
• Senior Center — Senior Center Coordinator DeLoach (Pages 251-261)
(Break for lunch 11:46-12:20 PM)
COMMUNITY PROGRAM BUDGETS
• Neighborhood and Development Services - NDS Director Hightshoe
- NDS Administration (Pages 262-265)
- Neighborhood Services (Pages 266-278)
- Development Services (Pages 279-286)
- Community Development Block Grant (Pages 299-301)
- H.O.M.E. Grant (Pages 302-304)
- Housing Authority (Pages 474-483)
- Affordable Housing Fund (334-335)
- Peninsula Apartments Fund (336-337)
*Metropolitan Planning Organizations of Johnson County (MPO) — NDS Director Hightshoe
(Pages 319-327)
BUSINESS TYPE FUNDS
• Transportation Services — Transportation Services Director Nagle-Gamm
- Transportation Administration (Pages 294-296)
- Parking (Pages 367-381)
- Transit (Pages 382-393)
• Airport — Operations Specialist Michael Tharp (Pages 459 - 465)
PUBLIC WORKS PROGRAM BUDGETS
Public Works - Public Works Director Knoche
- Public Works Administration (Pages 287-289)
- Engineering Services (Pages 290-293)
- Road Use Tax Fund (RUT)/Streets Operations (Pages 305-316)
- Wastewater (Pages 394-413)
- Water (Pages 414-433)
- Refuse (Pages 434-445)
- Landfill (Pages 446-458)
- Storm Water (Pages 466-473)
Council Budget Work Session
January 4, 2020
Page 3
- Equipment (Pages 611-618)
GENERAL GOVERNMENT PROGRAM BUDGETS (cont.)
' City Manager - Asst. to the City Manager Andrew
- City Council (Pages 128-129)
- City Manager (Pages 138-139)
- Human Rights (Pages 150-154)
- Economic Development (Pages 155-160)
• City Manager - Asst. City Manager Monroe
- Communications/Cable TV (Pages 140-145)
- Human Resources (Pages 146-149)
- Climate Action and Outreach (Pages 161-164)
City Manager Fruin and individual Council members had additional discussion regarding the use
of emergency levy funds. Assistant City Manager Monroe provided additional information.
City Manager Fruin and individual Council members noted items for follow up at the 1/7/20 work
session.
Meeting adjourned 2:50 PM