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Home My WebLink About2020-02-04 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5041 If you will need disability -related accommodations in order to participate in this program/event, please contact Kellie Fruehling at 319-356-5041, kellie-fruehling(cDiowa- citv.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. rm See def (- Iowa City LJ --S6- 0,3V c , rnonr ohnsOCky Council Agenda r � � li� � eRegular Fom�ral � � bruary 4y 2020 - 7:00 PM M•-1 -* •� RCLJ ft ' City Hall - Harvat Hall F l� r- K- C I wivw� CI Q WoACITY SiJ�.� 410 E. Washington Street r9 W Ww.icgov.org Call to Order 2 Student Leadership Awards - Shr ✓lne K Bernert-Farc t 2a. Hannah Braun J -�,e� 2b. Beniamin Hacker � " o— 2c. Okra Tenev 3. Proclamations 3.a. BladcHistory Month -Sason C Lass, 66'e— 3.b. Iowa Honey Bee Day — EE4r d S+. PWO" Beginning of Consent Calendar (Items 4 — 9) Consider adoption of the Consent Calendar as presented or amended 4. Approval of Council Actions (subject to corrections, as recommended by the City Clerk) 4.a. Regular Work Session Minutes: January 21 4.b. Regular Formal Summary of Minutes: January 21 5. Receive and File Minutes of Boards and Commissions 5.a. Economic Development Committee: October 28 5.b. Library Board of Trustees: December 19 5.c. Public Art Advisory Committee: December 5 5.d. Senior Center Commission: August 15 5.e. Senior Center Commission: December 19 51 Telecommunication Commission: November 25 5.g. Telecommunication Commission: December 16 February 4, 2020 Iowa City City Council Agenda Page 1 6. Permit Motions and Resolutions (as recommended by the City Cleric) 6.a. Liquor License - Renewals 1. Special Class C Liquor License for Korean Barbeque Restaurant, dba Onnuri Restaurant, 624 S. Gilbert St. 2. Class C Liquor License for Coach's Comer IC, LLC, dba Coach's Comex, 749 Mormon Trek Boulevard 3. Outdoor Service Area for Coach's Comer IC, LLC, dba Coach's Comer, 749 Mormon Trek Boulevard 4. Special Class C Liquor License for Oyama Sushi Chen's, Inc., dba Oyama Sushi, 1853 Lower Muscatine Rd. 5. Class C Liquor License for Jobsite IC, LLC, dba Jobsite, 6. Outdoor Service Area for Jobsite IC, LLC, dba Jobsite, 928 Maiden Ln. 7. Class C Liquor License for Carl and Emies IC, LLC, dba Carl and Emies, 161 Highway 1 West 8. Outdoor Service Area for Carl and Emies IC, LLC, dba Carl and Emies, 162 Highway 1 West 9. Class C Liquor License for Xalapa 11, Inc., dba Casa Azul, 335 S. Gilbert St. 7. Resolutions and Motions 7.a. Purchase of floodplain property from Elks Club Resolution Approving a Purchase Agreement by and between the City of Iowa City and Iowa City Elks Lodge #590 for auditor's parcel 2019-136 at the comer of Foster Road and No Name Street Comment City purchase of auditor's parcel 2019-136, an 8.06 -acre parcel of real estate at the comer of Foster Road and No Name Street both satisfies the needs of the Idlytlwild Storrnwater Diversion Project and furthers the Citys policy, since the flood of 2008, to pursue the acquisition of property in the floodplain when funding becomes available or properties become available for sale at a reasonable price in order to prevent development in the floodplain. February 4, 2020 Iowa City City Council Agenda Page 2 7.b. 7.c. Budgeted Positions - Water Division Resolution amending the budgeted positions in the Water Division of the Public Works Department by deleting one full-time Maintenance Worker I — Meter Reader position and adding one full- time Maintenance Worker I — Water Customer Service position and amending the AFSCME pay plan by deleting the position Maintenance Worker I — Meter Reader position, grade 2. Comment The Maintenance Worker I — Meter Reader position in the Water Division was recently vacated. An evaluation of staffing needs of the Water Division has determined that a Maintenance Worker I — Water Customer Service position would better serve the reeds of the City. Therefore, the Water Division seeks approval to eliminate the Maintenance Worker I — Meter Reader position and replace it with a Maintenance Worker I — Water Customer Service position. The net change is an increase of $1,289.60. Spruce Street Water Main Replacement Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Spruce Street Water Main Replacement Project. Comment: Bids for this project were received on Tuesday, January 28, 2020, and the following bids were received: B.G. Brecke, Inc. Cedar Rapids, IA $ 221,610.93 Boomerang Corp. Anamosa, IA $ 248,385.00 Lynch's Excavating, Inc. West Branch, IA $ 264,138.75 Dave Schmitt Const. Cedar Rapids, IA $ 277,380.00 Engineers Estimate $ 276,702.00 Public Works and Engineering recommend award of the contract to B.G. Breck, Inc. of Cedar Rapids, Iowa. The project will be funded with Account #W3216 - Spruce St. (1300-1400 Block) Water Main Replacement. February 4, 2020 Iowa City City Council Agenda Page 3 Td. McCollister Boulevard Extension Resolution awarding contract and authorizing the Mayor to sign and the City Cleric to attest a contract for Construction of the McCollister Boulevard Extension Project. Comment: Bids for this project were received on Tuesday, January 28, 2020, and the following bids were received: Metro Pavers, Inc. Boomerang Corp. Streb Const. Co. All American Concrete, Inc. Portzen Const. Engineer's Estimate Iowa City, IA Anamosa, IA Iowa City, IA West Liberty, IA Dubuque, IA $ 4,020,012.36 $ 4,087,748.77 $ 4,355,937.04 $ 4,450,771.93 $ 5,094,922.18 $ 3,911,000.00 Public Works and Engineering recommend award of the contract to Metro Pavers, Inc. of Iowa City, Iowa. The project will be funded with Account #53934 - McCollister Blvd — Gilbert to Sycamore. Setting Public Hearings 8.a. Zoning code text amendment related to animal related commercial uses Motion setting a public hearing for February 18 on an ordinance to amend Title 14, Zoning related to animal -related commercial uses. (REZ19-14) Comment At its January 16 meeting by a vote of 7-0 the Planning and Zoning Commission recommended approval of this amendment which would allow general animal -related commercial uses in Highway Commercial (CH -1) zones. The amendment also creates definitions for animal daycare and indoor animal recreation uses, and allows these new uses provisionally as general animal -related commercial uses Lastly, the amendment creates private outdoor animal related commercial uses as an accessory use in Highway Commercial (CFk1) zones. February 4, 2020 Iowa City City Council Agenda Page 4 8.b. Robert A Lee Recreation Center Phase 2 Improvements Resolution setting a public hearing on February 18, 2020 on the project manual and estimate of cost for the construction of the Robert A Lee Recreation Center Phase 2 Improvements Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Comment The project includes renovations to existing pool deck restroorns, renovations to the existing racquetball court and game room, and renovations to the existing building fire alarm system. All improvements will be compliant with Americans with Disabilities Act (ADA) regulations. The estimated crostrtx tion cost is $370,000 and will be funded with Account #84351— Recreation Center ADA Improvements. 8.c. Ma)amum Property Tax Lew Resolution Setting a Public Hearing on setting the ma)amum property tax levy for certain levies for the proposed budget ending June 30, 2021. Comment Cities are now required to hold a public hearing to set a maximum property tax levy for certain levies. 9. Correspondence 9.a. John McKinstry: Last Night's joint meeting with HCDC 9.b. Peter Rolnick: Rochester Ave Project 9.c. Feather Lacy: Two Bicycle Racks Removed from Clinton Street I5� response incudedl 9.d. Big Ten Property Management: Rental Permit New Requirements Application Prooess [Staff response included) 9.e. Install U "Yield" signs on Huntington Drive at the intersection with Thames Drive 91 Install (1) "Stop" sign on Thames Drive at the intersection with South Taft Avenue e'g-w Action: End of Consent Calendar 1-6 February 4, 2020 Iowa City City Council Agenda Page 5 Saw CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (319) 356-5009 FAX www.icgov.org City Council Agenda — February 4, 2020 Information submitted between distribution of packet on Thursday and close of business on Monday. Late Handout(s): Consent Calendar 9.d. Big Ten Property Management Rental Permit New Requirements Application Process (See additional responses) (Staff response includg Planning & Zoning Matters 11.c.12 E. Court Street- Level 11 Design Review Height Bonus Request —See correspondence from Jim Throgmorton 10. Community Comment (items not on the agenda)) [UNTIL 8 PM]. Community Comment will be continued, if necessary, prior to "City Council Information" item at the end of the meeting agenda. 11. Planning and Zoning Matters If a majority of the Council is inclined not to concur with the Planning and Zoning Commission recommendation a Consult with the Planning and Zoning Commission should be offered before the close of the public hearing. 11.a. 218 Commercial Park - Rezoning Letter to the Johnson County Planning and Zoning Commission recommending denial of a rezoning from County (A) and County Residential (R) to County Commercial (C) for approArnately 32.96 acres of property located in unincorporated Johnson County south e,yf� of Route 218 and Riverside Drive.(CZ19-05) Comment At its Janaury 16 meeting, by a vote of 0.6 (Hench recused), the Planning and Zoning Commission recommended denial of the proposed rezoning. The proposed rezoning is not consistent with the policies in the adopted Fringe Area Agreement. SM 11.b. 218 Commercial Park - Preliminary Plat Resolution approving Preliminary Plat of 218 Commercial Park subdivision, a 32.96 -acre, five lot commercial subdivision with nine outlots located in unincorporated Johnson County south of Route 218 and Riverside Drive. (SUB19-16) Comment At its January 16 meeting, the Planning and Zoning Commission Ste. conditionally recommended approval of the preliminary plat by a vote of 4-2 (Hench e,4-( fO-- recused, Martin and Baker in the negative), in the event that the County rezoned the property as requested. February 4, 2020 Iowa City City Council Agenda Page 6 11.c.12 E. Court Street - Level II Design Review Height Bonus Request Resolution approving height bonuses for 12 E. Court Street in the Riverfront Crossings — South Downtown Zone. (DRC19-04) Comment The Staff Fomn4�ased Code Committee has reviewed the proposed building idesign and finds that the proposal meets tie requirements of the RNeftnt C;rossngs • v Code. Di January 16, the Planning. and • • Commission reviewecl i heightbonus requestand recommended approval by • - of a • Towlsend the negafive)s• a• to the following: ru a. • of . • r.StreeadminisIrativeSire- reviaN of the manage - .•c plan,additiorial detail on .i •> space, secure,• ••a• encing around interw• de parking, and substantial• •:.. to the approved design plans require revie%v ancl approval by - CAy Coi-d. AgendaRebular Formal r 12. Mercer Aquatic Center Pool LED Lighting 20 - Resolution approving project manual and estimate of cost for the construction of the Mercer Aquatic Center Pool LED Lighting Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of S� bids. Comment The project improves lighting on the pool deck for increased safety and includes improving energy efficiency by reducing carbon emissions through replacement of existing metal halide lighting fixtures with LED lighting fixtures. The estimated cost of construction is $155,000 funded through the Carbon Emissions Redudon Project account # E4520. 1. Public Hearing Action: C t -O c,U VT February 4, 2020 Iowa City City Council Agenda Page 7 Saw CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (319) 356-5009 FAX www.icgov.org City Council Agenda — February 4, 2020 Information submitted between distribution of packet on Thursday and close of business on Monday. Late Handout(s): Consent Calendar 9.d. Big Ten Property Management Rental Permit New Requirements Application Process (See additional responses) (Staff response includg Planning & Zoning Matters 11.c.12 E. Court Street- Level 11 Design Review Height Bonus Request —See correspondence from Jim Throgmorton 13. FY20 Wastewater Clarifier Repairs 2-0 -Z`i Resolution approving project manual and estimate of cost for the construction of the FY20 Wastewater Clarifier Repairs Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fi)ang time and place for receipt of bids. Comment This project involves the removal, repair ardor replacement of eassting secondary clarifier equipment at the Wastewater Treatment Facility. The estimated cost of construction is $375,000 and will be funded through the Wastewater Clarifier Repairs account # V3144. 1. Public Hearing Action: e 0sk'd BT 14. Sidewalk Cafe Policy 3� Resolution adopting a policy for use of public right-of-way and City Plaza for sidewalk cafes and rescinding Resolution No. 16-328. Comment The sidewalk cafe policy was hast updated in 2016, and staff is recommending a ., e�/� few da xdes in part to reflect the improvements to City Plaza (aka, the ped mall) and e , I ' - Washington St 7 JT 15. Hickory Trail Traffic Calming o _31 Resolution authorizing the installation of speed humps on Hickory Trail, between First Avenue and Tamarack Trail. Comment The residents of HickoryTrail have successfully completed the City of k>wa Cilys Traffic Calming Program. The street qualifies for the program based on traffic speed data. Staff discussed the proposal with residents at a neighborhood meeting held on November 14. A fdkwv- up survey of residents of the street yielded an 83% response rate. Of those households that e responded by the deadline, 791/6 indicated their approval of the proposal to install speed humps. ,.dui February 4, 2020 Iowa City City Council Agenda Page 8 16. Assessment Schedule 2,0-32— Resolution adopting an assessment schedule of unpaid mowing, dean -up of property, snow removal, sidewalk repair, and stop box repair charges and directing the Clerk to certify the same to the Johnson County Treasurer for collection in the same manner as property taxes. Comment The City has the authority under Iowa Code §364.13B to assess the nuisance abatement costs in the same manner as a property tax. This resolution allows the City Clerk to I� certify to the Johnson County Treasurer the abatement cost to be assessed against the property. �' r This assessment is being pursued only after the City took many steps to resolve the matter. The City notified the homeawners to abate the nuisance (for example, to remove snow from the sidewalk) and after the homeowner did not take action to abate the nuisance, the City abated the nuisance and billed the owner. After being billed at least twice, these owners still have not paid the abatement costs. The City has sent a letter to the homeowner giving them notice that this resolution would be on the agenda, a copy of which is attached to the resolution. No interest will be charged if the owner pays within 30 days of the first required publication. Attached as an exhibit to the resolution is a list of the properties that will be assessed and the amount that will be assessed. �i hh � � o v iti 2 13 w ��. , = I� ovv�s I -N 6 / -7/0Adtion: ITI(Swm t c)Pi11.2,(' — 7/ ) 17. Announcement of Vacancies - Previous Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff Wil not publish additional notices after the initial announcement; but will continue to advertise vacancies on the City website and Council agenda. More information may be found on the City website or in the City Clerk's office. Civil Service Commission - One vacancy to fill a four year term. April 7, 2020 - April 1, 2024. (Term expires for Richard Wyse) Airport Zoning Board of Adiustment - One vacancy to fill a five-year term, January 1, 2016 - December 31, 2020. (Formerly advertised) Historic Preservation Commission (E. College St) - One vacancy to fill a three-year term, July 1, 2018 - June 30, 2021. (Term expired for Esther Baker) Historic Preservation Commission (Woodlawn) - One vacancy to fill an unexpired term. Effective upon appointment - June 30, 2021. (Lee Shope resigned) Vacancies will remain open until filled February 4, 2020 Iowa City City Council Agenda Page 9 18. Community Comment — C lra 19. City Council Information 20. Report on Items from City Staff a. City Manager b. City Attorney C. City Clerk 21. Adjourn � iYVIS 1 640'r-,i,A-,S 10 ; a-(Pyv\- February 4, 2020 Iowa City City Council Agenda Page 10