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HomeMy WebLinkAbout2020-02-04 Bd Comm minutesItem Number: 5.a. INCITY OE IOWA CITY www.icgov.org February 4, 2020 ATTACHMENTS: Description Economic Development Committee: October 28 ®a7 CITY OF IOWA CITY M ®��MEMORANDUM Date: January 29, 2020 To: Mayor and City Council From: Wendy Ford, City Council Economic Development Committee Re: Recommendation from City Council Economic Development Committee Board At their October 28, 2019 meeting the City Council Economic Development Committee made the following recommendation to the City Council: Cole moved to recommend funding for FY21 for $25,000 in assistance for Entrepreneurial Development Center, Inc. in Cedar Rapids. Throgmorton seconded the motion. The motion carried 3-0. Cole moved to recommend funding for FY21 financial assistance for Film Scene and the new Refocus Film Festival. Throgmorton seconded the motion. The motion carried 3-0. Additional action (check one) x No further action needed Board or Commission is requesting Council direction Agenda item will be was prepared by staff for Council action S:RECform.doc EDC October 28, 2019 1 APPROVED MINUTES CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE OCTOBER 28, 2019 EMMA HARVAT HALL, CITY HALL, 4:00 P.M. Members Present: Rockne Cole, Susan Mims, Jim Throgmorton Staff Present: Wendy Ford, Simon Andrew, Ashley Monroe, Eleanor Dilkes Others Present: Curt Nelson (EDC Inc.); Andrew Sherburne (Film Scene) RECOMMENDATIONS TO COUNCIL: Cole moved to recommend funding for FY21 for $25,000 in assistance for Entrepreneurial Development Center, Inc. in Cedar Rapids. Throgmorton seconded the motion. The motion carried 3-0. Cole moved to recommend funding for FY21 financial assistance for Film Scene and the new Refocus Film Festival. Throgmorton seconded the motion. The motion carried 3-0. CALL MEETING TO ORDER: The meeting was called to order at 4:01 P.M. Chairperson Mims then asked those present to introduce themselves. CONSIDER APPROVAL OF MINUTES FROM THE AUGUST 28, 2019 ECONOMIC DEVELOPMENT COMMITTEE MEETING: Throgmorton moved to approve the minutes from the August 28, 2019 meeting as presented. Cole seconded the motion. The motion carried 3-0. Update and consider request for funding for FY21 for $25,000 in assistance for Entrepreneurial Development Center, Inc. in Cedar Rapids: Ford introduced Curt Nelson, President and CEO of the EDC, Inc. in Cedar Rapids. She noted that for the past six years he has been coming to the City with a request for assistance. Ford explained EDC, Inc. helps businesses in various stages, from start-up to established reach the next level in their businesses. Ford noted that Iowa City supports the entrepreneurial community in several ways — assisting the Iowa City Area Development Group with the Co -Lab initially and continuing with MERGE. She added that in working with EDC Inc., they can help to build those much-needed connections to resources for success. Curt Nelson provided some history of EDC Inc., noting that they just completed their 16th year of service. He stated that they work across the state with businesses, but that their focus is on the 'creative corridor.' Continuing, Nelson described EDC's reach and the number of businesses for whom they have been able to provide support over the past 16 years. EDC Inc.'s primary focus, EDC October 28, 2019 2 APPROVED is on interstate commerce and high impact scalable businesses. He shared with Members stories of some of the businesses that they have been able to provide support to over the years. Mims then spoke to Nelson regarding EDC Inc.'s expertise and how they have been able to help businesses achieve success. She stated that she believes this to be a good investment for the City. Throgmorton spoke to the City's recently passed climate crisis resolution and how there is a need for entrepreneurs to create ways to reduce carbon emissions. He stated that his appeal to EDC Inc. would be to help entrepreneurs accomplish this, which in turn would help cities reduce overall carbon emissions. Cole spoke to the many entrepreneurs in Iowa City within the Sudanese community. He asked how people can connect with and find out about EDC Inc.'s services, noting that under -served populations should be a target. Throgmorton added that the Congolese population may also benefit from EDC's services. Nelson responded, stating that they no longer spend money on outreach because they remain at capacity by referrals. He stated that entrepreneurs come to them through many channels, adding that they would be glad to come to any planned meetings with these communities, to talk about their services. Cole moved to recommend funding for FY21 for $25,000 in assistance for Entrepreneurial Development Center, Inc. in Cedar Rapids. Throgmorton seconded the motion. The motion carried 3-0. Annual report and consider request for FY21 financial assistance for Film Scene and new Refocus Film Festival: Ford gave some background information to Members, noting that Film Scene has just expanded operations with the opening of their new location in the Chauncey. They have doubled the number of employees with the addition of staff for the new location at The Chauncey. Their request for $25,000 is the same as last year and includes a request to increase the amount over the coming two fiscal years. A second part of the request includes $7,000 for a new film festival called the Refocus Film Festival. The inaugural year would be next September, with a planned $80,000 budget. The $7,000 request also comes with a request for an increase in the coming two fiscal years. Ford noted that staff is recommending the requested amounts of $25,000 and $7,000, however, cannot recommend including the intent to budget increases over the coming two fiscal years, due to nature of everything being so new. Rather, staff recommends revisiting the request for an increase in funding next year with more financial information on the first year of operations at the Chauncey and after the inaugural year of the Refocus Film Festival. Ford then introduced Andrew Sherburne of Film Scene. He addressed Members, stating that it has been a busy year for them. Looking back over the past five years, he noted a steady growth of the organization, in terms of both size of their operation and their economic impact. They currently have four screens between two locations, with a fifth screen opening soon. Sherburne then spoke to their financial status over those five years, noting that last year they were able to start an operating reserve. He stated that their current operating budget is around $900,000. This will almost double next year with the Chauncey location opening. He added that Film Scene EDC October 28, 2019 3 APPROVED has about a $1.3 million impact on the local economy, beyond Film Scene itself. This impact is also expected to grow substantially, with expectations coming in around $2.3 million. Continuing, Sherburne spoke to some of the partnerships they hope to gain this coming year as they expand their programming. One would be with the Summer of the Arts, in their movie series at the Chauncey Swan Park. He gave several other examples of outreach that Film Scene does within the community. Sherburne then talked about the new Refocus Film Festival, noting that this is something they have been discussing for a number of years. He stated that they want to capitalize on what they believe Iowa City is best known for — Literature and looking at how the written word translates to the big screen. This festival is planned for September of next year, with a budget expected around $80,000 for the first year. They hope to grow this fairly quickly over the ensuing years. Mims stated that she thinks Film Scene's growth is phenomenal for such a short period of time. She added that this is a testament to the leadership of the organization and the people who work at Film Scene. She stated that she is more than pleased to continue the support for Film Scene. Cole spoke to whether there has been a multiplier analysis done in terms of every public dollar that goes in, what type of return is there. He also asked about goals in terms of outreach to certain areas of the community that may have problems getting downtown. Sherburne stated that they do plan to expand their outreach in the next year, but added that their new location does sit on a bus line, making accessibility much easier. He also spoke to some of the organizations they have reached out to, such as the Center for Worker Justice, the United Action for Youth, the Dream Center, and many other organizations within the community. Cole stated that he is also supportive of the request. Throgmorton agreed with Cole's comments, adding that to the extent they can, he does not want to see Film Scene get the reputation of being an 'elite institution,' to which people from various under -served communities don't feel welcome or can't figure out how to access Film Scene's programming. He said he feels the Greatest Small City for the Arts campaign is more a campaign for the Englert and Film Scene than a campaign for all of the arts in the community. He believes they need to provide equivalent assistance for the diverse arts -related organization in Iowa City, so that all arts can thrive. Sherburne spoke to Throgmorton's concerns, noting that this has been going for about three years now, being about six months into the 'public phase.' He stated that a goal for the campaign is for it to be aspirational, leading to increased collaboration and cooperation among the arts organizations. Members continued to discuss the importance of arts in Iowa City. Cole moved to recommend funding for FY21 financial assistance for Film Scene and the new Refocus Film Festival. Throgmorton seconded the motion. The motion carried 3-0. STAFF REPORT: Ford stated that she had hoped to have the financials for the Tail Winds project, but they are still waiting. EDC October 28, 2019 4 APPROVED COMMITTEE TIME: None. OTHER BUSINESS: None. ADJOURNMENT: Cole moved to adjourn the meeting at 4:58 P.M. Throgmorton seconded the motion. Motion carried 3-0. EDC October 28, 2019 5 APPROVED Council Economic Development Committee ATTENDANCE RECORD 2017-2019 Key: X = Present O = Absent O/E = Absent/Excused TERM ° N co NAME EXP. N s N o v N" o 0o o w ao N w -1 V V V OD t0 t0 t0 w Rockne Cole 01/02/20 X X X X X X X X X Susan Mims 01/02/20 X X X X X X X X X Jim Throgmorton 01/02/20 X X X X X X X X X Key: X = Present O = Absent O/E = Absent/Excused Item Number: 5.b. INCITY OE IOWA CITY www.icgov.org February 4, 2020 ATTACHMENTS: Description Library Board of Trustees: December 19 ��(10\NA CITY PUBLIC LIBRARY �L 123 S. Linn St. • Iowa City, IA 52240 319-356-5200 • icpl.org Mouas: Mon-Thurs 10-9, Fri 10-8, Sat 10-6, Sun 12-5 BOARD OF TRUSTEES Minutes of the Regular Meeting December 19, 2019 FINAL APPROVED Members Present: Wesley Beary, John Beasley (in at 5:06 pm), Carol Kirsch, Robin Paetzold, Tom Rocklin, Hannah Shultz, Monique Washington. Members Absent: Kellee Forkenbrock. Staff Present: Terri Byers, Elsworth Carman, Maeve Clark, Kara Logsden, Anne Mangano, Patty McCarthy, Elyse Miller, Brent Palmer, Jason Paulios, Angela Pilkington. Guests Present: Brandon Ross. Call Meeting to Order. President Beary called the meeting to order at 5:02 pm. Public Discussion. Mr. Ross wanted to discuss a couple of issues regarding materials and logarithms. He has noticed a change in the kinds of films we offer in the collection. Ross said they seem to be "most used" rather than classic and foreign films. He feels we should have classic movies in the collection like we have classic literature in books. His second concern was about the Teen Center. Ross feels the library is a place of integration where people learn how to be with each other. He thinks teens should be accepted in all parts of the library. He thinks the room is not set up for teens to succeed and wondered if access could be provided in a different way. Mr. Ross said he loves the library and feels all staff deserve a raise. President Beary said we would address his concerns and get back to him. Paetzold asked how we will handle this. Rocklin suggested putting these comments on the January agenda. Clark wanted the Board to know how much she appreciates them and the work they do for us. Items for Discussion/Action. Policy Review: 702: Library Programming. Carman postponed this policy review. The policy was misstated as Collection Development on the agenda, although correct in the packet. Policy Review: 703: Cable TV Channel Programming. It was noted that Policy 703.6 says that the Board does not approve/disapprove of programs. This language should also be included in Policy 702 when it is revisited. Johnk asked if the City Cable office is informed of changes to our policy. Clark said we do not inform them of policy changes. A motion to approve the policy as amended by staff was made by Johnk and seconded by Washington. Motion carried 8/0. If you will need disability -related accommodations in order to participate in this meeting, please contact Elyse Miller, Iowa City Public Library, at 319-887-6003 or elyse-millerC@kpl.orq. Early requests are strongly encouraged to allow sufficient time to meet your access needs. 1 Staff Reports. Director's Report. Carman reiterated the positive impact of Maureen Sullivan's visit and her work with us. Rocklin asked about a metric for delayed return, that is, the number of days an item is checked out. Carman said we will assess whether this might be possible. Logsden explained our billing process. Johnk asked if children's materials go missing more often than other materials. Logsden said they are often "lost" but then found at home and returned. Logsden said it can be difficult to quantify the effect of removing a barrier but it is often positive. It was noted that the number of blocked cards is significantly lower since we went fine -free. Paetzold would like an update on the number of libraries within an hour's drive that have changed their fine -free policies for both children and adult materials since we began doing so in June. Paetzold would also like to hear what staff think about how fine -free is going. Departmental Reports: Children's Services. Pilkington said the student AIM card launched. All 15,000 Iowa City Community School District (ICCSD) students received the card. Students may check out three items at the participating libraries and no fines will be charged. DVD and equipment may not be checked out. The AIM card does not replace a school library card or a library card. It is supplemental to both and the purpose is to encourage library use when school is out of session. Collection Services. No comments. IT Services. Palmer said that the analysis of options for virtualization is difficult due to the complexity of options that are available. We are looking for a scenario that maintains flexibility but is also less expensive. One option is to have the City provide this service; connectivity and networking would be easier since we are so close physically. Paetzold asked for a future update Development Office. McCarthy thanked Paetzold and Kirsch for volunteering at the Arts & Crafts Bazaar. More than $7,000 was raised at the event which included more than 400 community -donated items. McCarthy encouraged Board members to attend Maeve Clark's retirement reception tomorrow. McCarthy is hoping 100% Board support from both Boards for the library. The annual appeal is going well. In response to a question from Kirsch, large print children's materials will be interfiled with the other children's materials. Spotlight on the Collection. No comments. Miscellaneous. No comments. President's Report. President Beary mentioned the survey being used for the director evaluation. One more Board member still needs to complete the survey and then there will be 100% Board participation. Announcements from Members. Beasley thinks this year, calendar year 2019 has been a pretty decent year. Committee Reports. Friends Foundation. No meeting. if you will need disability -related accommodations in order to participate in this meeting, please contact Elyse Miller, Iowa City Public Library, at 319-887-6003 or elyse-miller@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. 2 Communications. None. Consent Agenda. A. Approve Regular Minutes of the Library Board of Trustees November 21, 2019 meeting. B. Approve Disbursements for November, 2019. A motion to approve the consent agenda was made by Johnk and seconded by Kirsch. Motion carried 8/0. Set Agenda Order for January Meeting. Policy reviews. 6 -month strategic planning update. 6 -month financials. Director evaluation. Fine -free update. Response to public comment from Ross. Adjournment. A motion to adjourn the meeting was made by Beary and seconded by Johnk. Motion carried 8/0. President Beary closed the meeting at 5:42 pm. Respectfully submitted, Elyse Miller If you will need disability -related accommodations in order to participate in this meeting, please contact Elyse Miller, Iowa City Public Library, at 319-887-6003 or elvse-miller@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. 3 Board or Commission: ICPL Board of Trustees ATTENDANCE RECORD 12 Month KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting Me ing Date Term Expiration 2/28/19 3 /28/19 4/25/19 5/23/19 6/27/19 7/2 1 11/21/19 12/19/19 1/23/20Name Diane Baker 6/30/19 O x X x O/E Off Board Wesley Beary 6/30/21 x O/E X X X X O/E X x X X X John Beasley 6/30/21 x o x X x x O x x X X x Kellee Forkenbrock 6/30/23 x x x O/E x X O/E x X x O/E x Janet Freeman 6/30/19 O/E X X X X Off Board Derek Johnk 6/30/25 Not on Board X X X X O/E X X Carol Kirsch 6/30/23 X X x X x O/E x O/E x x x x Robin Paetzold 6/30/23 X O/E X X X X X X O/E X X X Tom Rocklin 6/30/25 Not on Board X O X O/E X X X Hannah Shultz 6/30/25 Not on Board X X O/E X X X X Jay Semel 6/30/19 x x x x X Off Board Monique Washington 6/30/21 x O/E x x x x x x x x x X KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting Item Number: 5.c. INCITY OE IOWA CITY www.icgov.org February 4, 2020 ATTACHMENTS: Description Public Art Advisory Committee: December 5 FINAL MINUTES PUBLIC ART ADVISORY COMMITTEE DECEMBER 5, 2019 — 3:30 PM LOBBY CONFERENCE ROOM — CITY HALL MEMBERS PRESENT: Vero Rose Smith, Wendy Brown, Juli Seydell Johnson, Ron Knoche, Andrea Truitt, Eddie Boyken, Steve Miller STAFF PRESENT: Marcia Bollinger, Camille Soleil, Wendy Ford CALL TO ORDER Rose Smith called the meeting to order at 3:33 p.m. INTRODUCTION OF WENDY FORD, IOWA CITY ECONOMIC DEVELOPMENT COORDINATOR Rose Smith introduced Wendy Ford, City of Iowa City Economic Development Coordinator to the committee. Bollinger explained that The Public Art Program will be transitioning from the Neighborhood Services Department to the City Manager's office over the coming months. During this transition, Bollinger will be working with Ford, who will attend PAAC meetings and get to know the committee. Bollinger pointed out that the timing of this process is good considering the long- range planning now taking place. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA There was none. CONSIDERATION OF MINUTES OF THE NOVEMBER 11, 2019 MEETING Brown had one change, asking that the first name "Wim" be added before last name "Murray" in the section Public Discussion. Seydell Johnson motioned to approve the minutes with this one change. Knoche seconded the motion. Meeting minutes were approved. DISCUSSION OF DRAFT MANAGEMENT PLAN Rose Smith asked for discussion on the Management Plan draft. Bollinger explained that much work had been done on the draft since last meeting, and thanked Brown and Truitt for their help in going through the documents and their editing expertise. Rose Smith asked if those who had spent more time with the draft had any sections they would like to discuss. Bollinger asked to walk through the draft section by section. She pointed out that the index page had been updated, and that all the highlighted sections in the index were sections that had been addressed and were open to review. Seydell Johnson commented that she appreciated the writing of Section 2, the Mission and Vision, and thought that Section 3 supported that well. Bollinger asked to the committee to hold off with review of the Executive Summary at this time, as it was still coming together. She remarked that Section 4.0, Public Art Policy and Procedures, needed to be rethought as to how it flows into whole context of the management plan. There was discussion as to how to place the information defining the Public Art Advisory Committee, its role and its structure, into an earlier part of the management plan. Truitt suggested rearranging the sections so that the management plan flowed from the mission and vision to the various roles of the PAAC and how that plays out, and then into the details of acquisition policy, and Brown agreed on this general reordering. Bollinger said she would work with that. Seydell Johnson asked if this was a restating of the public ordinance, and Bollinger said she would look at that and assure that this was consistent. Rose Smith asked if the committee could make the review and feedback of this Management Plan an action item for the January meeting. She asked the committee to thoroughly read through this draft and make suggestions and recommendations as to the flow and arrangement of information in this document before the next meeting. Bollinger asked that comments about the flow of the document overall be submitted to her by January 8. Truitt asked that the committee makes sure that the management plan be consistent with the Strategic Plan's goals and objectives, especially around the goals of performance and temporary art. Rose Smith asked that be the case with commissioning procedures as well, especially the inclusion of performative -based works. Rose Smith agreed to send information to Bollinger about public art maintenance policies and standards. Bollinger stated that areas that still need to be addressed in the Management Plan include how to perform the kinds of outreach, and how to reach the goals, stated in the Strategic Plan. She also noted that since the community -initiated public art process was established 15 or so years ago, there needed t6 be some guidelines for funding. Rose Smith shared that during the discussions around the strategic plan, one of the thoughts was that there would be a set pool of money in the budget every year dedicated towards these types of adhoc applications, once these applications were codified a bit more. The committee has quarterly review dates for handling applications as they come in. REVIEW OF REVISED PUBLIC ART ADVISORY COMMITTEE BY-LAWS Rose Smith opened the discussion about a geographic representation system on the Public Art Committee. She reminded stated that a major goal in the Strategic Plan was moving these resources for public art to neighborhoods and making sure that there is equitable distribution across the city. There was discussion of this concept, and Bollinger suggested a neighborhood representative on PARC. There was general consensus to make one the "at large" representatives on PAAC a Neighborhood Council liaison seat, perhaps a member of the Neighborhood Council. Bollinger suggested a timeline of having the Management Plan go to council for approval in March or April, so that recruitment for new seats could start in order to have them filled by July. Such timing, she pointed out, would help balance the vacancies that usually occur in January, and help the committee to run uninterrupted. Knoche suggested that in Section 7, resignations be sent to City Manager's office, as the program would be transitioning from Neighborhood Services. Seydell Johnson suggested that wording be changed to ask that resignations be sent the City Clerk. Rose Smith wondered if applications for PAAC candidates could include a section for disclosure of any conflicts of interest. Bollinger said that question is already included in the application for boards and commissions. There was discussion on the issues of quorum in Article V section 10, and Article IX. Bollinger said she would get clarification from the City Clerk as to what those amended numbers would need to be based on 9 members rather than 7. COMMITTEE ANNOUNCEMENTS OR COMMITTEE REPORTS Rose Smith presented Wendy Brown with a certificate of appreciation for her service, as this is her last PAAC meeting. There were many thanks and much appreciation of her service to the committee throughout her term. STAFF REPORTS Seydell Johnson reported that Snelson relocation was coming along quickly, the concrete had just been poured and sealed, and it is looking good. Her department has been getting great feedback on it. Bollinger said she would send a press release to Dick and Joyce Summerwill, who had pushed to have it relocated. Bollinger reported that Mutable Sequences, Jason Snell's installation, is still in place. This motion -activated, sound and light installation is located in the parking stairwell at Capitol and Burlington. There will be a closing ceremony event on Friday, December 13. Bollinger will send out an email with details. Bollinger reported that Soleil was helping to get the 18th Annual Poetry in Public campaign going and looking for more opportunities for hosting the poetry and getting it out to the public. She shared that Summer of the Arts has committed to getting some of the poems projected at the summer movies. There was some discussion of other possible hosts. ADJOURNMENT Brown made her final motion to adjourn at 4:25pm. Knoche, second the motion. The meeting adjourned 4:25pm. Public Art Advisory Committee Attendance Record 2018-2019 Key: X = Present O = Absent O/E = Absent/Excused --- = Not a member Term Name Expires 12/6/18 1/10/19 3/7/19 4/4119 5/2/19 6/6/19 7/11/19 8/1/19 9/5/19 11/7/19 12/5/19 Wendy 1/1/2020 O/E O/E x x x x x x x x x Brown Erin 1/1/2020 -- -- -- -- -- -- -- Fitzgerald Ron x x x Knoche x x x x x x x x Juli x x Seydell- x x O/E x x x x x x Johnson Vero x x x Rose 1/1/2021 x x x O/E x x x x Smith Steve 2/1/2021 x x x x x x x x x x x Miller Andrea 1/1/2022 x x x x x x -- x x x x Eddie 1/1/2022 -- x x x x x x x x O x Bo ken Key: X = Present O = Absent O/E = Absent/Excused --- = Not a member INCITY OE IOWA CITY www.icgov.org February 4, 2020 ATTACHMENTS: Description Senior Center Commission: August 15 Item Number: 5.d. Approved Minutes August 15, 2019 MINUTES SENIOR CENTER COMMISSION AUGUST 15, 2019 ROOM 205, IOWA CITY/JOHNSON COUNTY SENIOR CENTER Members Present: Kenn Bowen, Cheryll Clamon, Lorraine Dorfman, Scott Finlayson, Zach Goldsmith, Angela McConville Members Absent: Hiram Webber Staff Present: LaTasha DeLoach, Kristin Kromray Others Present: Hal Schrott CALL TO ORDER: The meeting was called to order by Bowen at 4:00 PM. RECOMMENDATIONS TO COUNCIL: APPROVAL OF MINUTES FROM THE JULY 18, 2019 MEETING: Motion: To accept the minutes from the July 18, 2019 as amended. Motion carried on a vote of 6/0. Clamon/Dorfman PUBLIC DISCUSSION: None. COMMISSION ASSIGNMENTS: Dorfman will attend an upcoming City Council meeting. OPERATIONAL OVERVIEW: The kitchen memo was submitted to the City Council. The memo gave two options. One option is to move forward more quickly on making the kitchen functional, and would cost $40,000 to $80,000. The second option is to have a comprehensive plan of the space and receive feedback from Senior Center members, community members, and staff to create a plan for the kitchen to fully encompass the best way to utilize the space and meet the needs of most groups. Currently there are capital improvement funds available in FY2021 for a total kitchen remodel. Approved Minutes August 15, 2019 DeLoach announced a program with the College of Nursing to College to create emergency preparedness kits. This event will occur on Halloween and have a "Zombie Apocalypse" theme. Staff has been working on a new vision statement. It is: To end social isolation for people over the age of 50. Commissioners discussed the new vision statement. Clamon suggested that while she agreed with the sentiment, she would like the statement to be turned into a positive instead of a negative statement. DeLoach will bring the feedback back to staff to discuss. COMMISSION DISCUSSION: Bowen reported he and Commissioner McConville gave a presentation to the Board of Supervisors about the Senior Center. Both thought that the presentation was well received. They stated that the Board seemed most interested in intergenerational programming, the free summer lunch program, and programming outside of the Senior Center building. Future agenda items include a Homecoming event and a staff appreciation day. Motion: To Adjourn. Motion carried on a vote of 610. Golds mith/Clamon 2 Approved Minutes August 15, 2019 Senior Center Commission Attendance Record Name Term Expires 9/20/18 10/18/18 11/15/18 12/13/18 1/24/18 2/21/19 3/21/19 4/25/19 5/16/19 6/20/19 7/18/19 8/15/19 Kenn Bowen 12/31/20 NM X X NM X X NM X X NM X X Cheryll Clamon 12/31/18 NM X X NM O/E X NM X X NM X X Lorraine Dorfman 12/31/19 NM X X NM X X NM O/E X NM O/E X Robert (Scott) Finlayson 12/31/20 NM X O/E NM X O/E NM X O/E NM O/E X Zach Goldsmith 12/31/21 -- X X NM X X NM X X NM X X Angela McConville 12/31/21 -- -- -- -- -- -- -- X X NM X X Margaret Reese 12/31/17 NM X X NM -- -- -- -- -- -- -- -- Hiram (Rick) Webber 12/31/20 NM X X NM X X NM X X NM X O/E Key: X= Present O= Absent O/E = Absent/Excused NM = No meeting -- = Not a member Item Number: 5.e. INCITY OE IOWA CITY www.icgov.org February 4, 2020 ATTACHMENTS: Description Senior Center Commission: December 19 Approved Minutes December 19, 2019 MINUTES SENIOR CENTER COMMISSION DECEMBER 19, 2019 ROOM 205, IOWA CITY/JOHNSON COUNTY SENIOR CENTER Members Present: Kenn Bowen, Lorraine Dorfman, Scott Finlayson, Zach Goldsmith, Angela McConville Members Absent: Hiram Webber Staff Present: LaTasha DeLoach Others Present: None CALL TO ORDER: The meeting was called to order by Bowen at 4:00 PM. RECOMMENDATIONS TO COUNCIL: None. APPROVAL OF MINUTES FROM THE AUGUST 15. 2019 MEETING: Motion: To accept the minutes from the August 15, 2019 as amended. Motion carried on a vote of 5/0. Finlayson/Dorfman PUBLIC DISCUSSION: None. COMMISSION ASSIGNMENTS: None. OPERATIONAL OVERVIEW: The spring program guide is now available and the first day of registration was on December 13tH The Senior Center's new vision statement is: To continue social involvement and end social isolation to people 50 plus. Approved Minutes December 19, 2019 Staff met with Parks and Rec employees to find ways to collaborate and potentially share space. A new partnership with Film Scene was recently launched for Senior Center members for a $5 movie twice a month. The Senior Center is partnering with the University of Iowa Public Policy Center to survey members in our community who are age 50 plus who are not involved in the Senior Center. The Senior Center received a grant from Johnson County Community Foundation to help support the survey. Data DeLoach is going to start a coffee with the Coordinator in the spring. The Commission discussed the alcohol policy and how it will function for rentals. Motion: To accept the Alcohol Policy. Motion carried on a vote of 5/0. Goldsmith/Dorfman. Motion: To accept the Art Exhibit Policy. Motion carried on a vote of 5/0. Dorfman/Goldsmith. COMMISSION DISCUSSION: Dorfman attended a City Council member in September. Bowen would like to discuss in the future increasing the half time development specialist position to a full-time position. DeLoach would like to discuss the Center Ambassadors program at the next meeting. Motion: To Adjourn. Motion carried on a vote of 510. 2 Approved Minutes December 19, 2019 Senior Center Commission Attendance Record Name Term Expires 1/24/18 2/21/19 3/21/19 4/25/19 5/16/19 6/20/19 7/18/19 8/15/19 9/19/19 10/17/19 11/21/19 12/19/19 Kenn Bowen 12/31/19 X X NM X X NM X X NM NM NM X Cheryll Clamon 12/31/19 O/E X NM X X NM X X -- -- -- -- Lorraine Dorfinan 12/31/21 X X NM O/E X NM O/E X NM NM NM X Robert (Scott) Finlayson 12/31/20 X O/E NM X O/E NM O/E X NM NM NM X Zach Goldsmith 12/31/21 X X NM X X NM X X NM NM NM X Angela McConville 12/31/21 -- -- -- X X NM X X NM NM NM X Hiram (Rick) Webber 12/31/19 X X NM X X NM X O/E NM NM NM O/E Key: X = Present O = Absent O/E = Absent/Excused NM = No meeting -- = Not a member Item Number: 5.f. INCITY OE IOWA CITY www.icgov.org February 4, 2020 ATTACHMENTS: Description Telecommunication Commission: November 25 APPROVED Iowa City Telecommunications Commission 11/25/2019 Meeting Minutes Page 1 of 3 Minutes Iowa City Telecommunications Commission November 25, 2019 — 5:30 P.M. City of Iowa City Cable TV Office, 10 S. Linn St. - Tower Place, Level 3A Call to Order: Meeting called to order at 5:32 P.M. Members Present: Adam Stockman, Gina Reyes, Matthew Brenton Members Absent: Andrew Austin, Kyla Paterson Staff Present: Ty Coleman Others Present: Recommendations to Council: None Approval of minutes: Stockman moved and Reyes seconded a motion to approve the October 28, 2019 minutes as presented. The motion passed unanimously. Announcements of Commissioners: None. Short public announcements: None. Municipal broadband research: Stockman said he was unsuccessful in finding a comprehensive list of municipal broadband systems in Iowa. He said he had recently sent an inquiry to the Iowa Association of Municipal Utilities (IAMU) and would hope they could provide a list and contacts. Reyes said the research she had been conducting focused on identifying how Internet service providers (ISPs) access the Internet, looking into the Iowa Communications Network (ICN), and investigating opportunities for grant funding. She said there are tier one networks that can have peer sharing or transit agreements and that local service providers pay the companies who own the networks to access the Internet and offer it to subscribers. She said companies such as AT&T, CenturyLink, and Verizon provide the infrastructure and service providers such as Mediacom and ImOn are distributors. Reyes said the ICN system is a 100 Gigabit system that is upgradeable to 200 Gigabits/second. She said it was started in 1989 as a way to connect entities such as schools, libraries, telemedicine, and the National Guard. She said the ICN hub in Camp Dodge, Iowa is spread out to all 99 counties. She noted that the ICN doesn't provide commercial services. Reyes said the National Telecommunications and Information Administration (NTIA) has a grants page on its website. She said the State of Iowa's Chief Information Officer administers broadband programs designed to help underserved populations. She said that five million dollars were given out in the last year to help with infrastructure. She said there were grants available at the federal level as well. Reyes said she would continue to do research grant opportunities. Brenton said he knows the University of Iowa is on the ICN system and that he could ask questions about it to people he knows there that work with it, such as what is or isn't allowed on the network. He said that APPROVED Iowa City Telecommunications Commission 1112512019 Meeting Minutes Page 2 of 3 municipal broadband would not likely be able to run on the ICN. Brenton noted that Commission member Austin had been researching wireless mesh networking. Brenton said that the higher the frequency used, the faster the speed, but there is increased susceptibility to interference. Brenton said he would look into whether municipal broadband is able to get licenses to utilize other frequencies beyond 2.5Ghz and 5Ghz. Coleman asked if one of the next steps for the group was to get the contact information for Iowa municipalities with their own broadband networks and to send them the survey that was discussed at the October 28, 2019 meeting. Stockman said he would follow up with the IAMU if he has not heard from them in a week. Brenton asked if he and Reyes could form a subcommittee to work on further research between meetings. All members present were in agreement. Brenton noted that 5G technology is on the horizon, but is not yet in full swing. He wondered if when 5G does roll out, would that result in a lesser interest in municipal WiFi. Brenton said that existing wireless companies would deploy 5G, but that it is probable that other ISPs would also be offering 5G service. Consumer issues: Coleman noted that all of the issues found in the October 2019 Cable Complaints Report had been resolved. City Cable TV Office report: Coleman said he received a letter from Mediacom to provide notification regarding the removal of MCPlay channel 227 and MusicChoice channel 700 from the channel lineup. Coleman said he received another letter from Mediacom's Lee Grassley, which acknowledged the local cable TV access channels that were no longer cablecasting on the Iowa City Mediacom channel lineup, including Public Access channel 18, The Library Channel, and the Iowa City School District's channel. Coleman said he had confirmed this information with Grassley a while back and Grassley had indicated that Mediacom would be able to reclaim the bandwidth occupied by these channels and use it to support Iowa City internet service subscribers. Coleman asked about the Commission's next meeting, noting that the next regularly -scheduled meeting in December would fall on Monday, December 23. He asked if the Commission would want to meet earlier in the month. The group agreed to change the meeting date to Monday, December 16. Adjournment: Stockman moved and Reyes seconded a motion to adjourn. The motion passed unanimously. Adjournment was at 6:05 p.m. APPROVED Iowa City Telecommunications Commission 1112512019 Meeting Minutes Page 3 of 3 TELECOMMUNICATIONS COMMISSION 12 -MONTH ATTENDANCE RECORD (x) = Present (o) = Absent (o/c) = Absent/Called (Excused) Gowder Paterson Brenton Pierce 12/17/2018 x o x vacant x 01/22/2019 Meeting not held due to inclement weather and lack of quorum. - _ vacant resignation Stockman 02/25/2019 x vacant x x o/c Reyes 03/25/2019 resignation o/c x x x 04/22/2019 vacant x x x o/c 06/03/2019 Meeting not held due to lack of quorum. vacant _ _ _ _ 06/24/2019 vacant x x x o Andrews 07/22/2019 x x x x resignation 08/26/2019 o/c x x x vacant Paterson 09/23/2019 x x x x o 10/28/2019 x x o/c x o 11125/2019 o/c x x x o (x) = Present (o) = Absent (o/c) = Absent/Called (Excused) Item Number: 5.g. INCITY OE IOWA CITY www.icgov.org February 4, 2020 ATTACHMENTS: Description Telecommunication Commission: December 16 APPROVED Iowa City Telecommunications Commission 92116/2019 Meeting Minutes Page 1 of 4 Minutes Iowa City Telecommunications Commission December 16, 2019 — 5:30 P.M. City of Iowa City Cable TV Office, 10 S. Linn St. - Tower Place, Level 3A Call to Order: Meeting called to order at 5:30 P.M. Members Present: Adam Stockman, Gina Reyes, Matthew Brenton Members Absent: Andrew Austin, Kyla Paterson Staff Present: Ty Coleman Others Present: Recommendations to Council: None Approval of minutes: Stockman moved and Reyes seconded a motion to approve the November 25, 2019 minutes as presented. The motion passed unanimously. Announcements of Commissioners: Brenton noted that he had invited to someone he knew with networking experience to a Telecommunications Commission meeting, to be a resource for the discussions on municipal broadband. Brenton said he also extended an invitation to the community group known as the Community Internet Project who had been researching options for providing greater access to broadband. Short public announcements: None. Municipal broadband research: Stockman reported he had connected with someone from the Iowa Association of Municipal Utilities (IAMU) and that his email thread was included in the meeting packet. Stockman said he spoke with Curtis Dean, who is part of the IAMU, but who is also a consultant for municipalities that want to set up broadband. Dean provided information about the municipalities in Iowa that have broadband utilities. Stockman said a municipality needs to have greater than fifty percent voter support to proceed with building a network. He said that if city funds are to be used for a municipal broadband project, sixty percent voter support is needed. He said that if a vote fails, a municipality must wait three years before holding another vote on the issue. Stockman said some of the information he received from Dean, also found in the meeting packet, included numbers of how many have voted yes and he felt the numbers were surprisingly high. Stockman said that many of the cities listed are somewhat small, but that some larger cities, such as Waterloo and Dubuque, are looking into municipal broadband. Stockman said that Dean would be able to provide contacts for many of the municipalities listed. Brenton said he reached out to someone who works in networking at the University of Iowa and asked some questions about the Iowa Communications Network (ICN). He said he read more about the ICN and permitted use cases and it seemed that it may not be suitable for municipal broadband projects, but that he would verify it with someone from ICN. He said governmental entities allowed to use the ICN included judicial branches and federal agencies with offices in Iowa. He said educational institutions were APPROVED Iowa City Telecommunications Commission 12116/2019 Meeting Minutes Page 2 of 4 also on the list of those for which the ICN was intended Brenton's contact also provided a contact at Cedar Falls Utilities, with whom he would be communicating in the near future. Brenton said he reached out to someone he knew that had worked at Muscatine Water and Power as another resource. He also reached out to the owner of a company he had worked for in the past. He said the company had been able to purchase Internet access and then used wireless point-to-point technology to distribute it. Brenton said he hoped to have more to report to the Commission, after he received responses from those he contacted, by the next meeting. Brenton said one of his contacts had brought up the 5G technology starting to be implemented by cellular companies and said that some press coverage speculates that 5G will be a disruptor for the Internet Service Provider (ISP) business. Brenton said he asked his contact for better resources for information about 5G. He said 5G has come up in past discussions of the Telecommunications Commission about municipal broadband and that it is something the group would need to be mindful of as it continues its efforts. Reyes said she could get some information regarding 5G technical aspects. Brenton said any concrete information about 5G would be useful. Reyes reported she had looked further into the website for the Office of the Chief Information Officer that offered information about helping rural infrastructure and the availability of grants. She said she found a map that provided a Census overview of broadband coverage in Iowa. She said that while it looks like most of Iowa City is covered, there were some pockets without access to broadband. Reyes said she would be contacting someone to ask about the data and how it was obtained. Reyes said she found that available grants tend to lean towards either building up infrastructure or increasing access. She said there is money available for projects such as apartment builders putting in wiring and equipment and also subsidies for things like reduced monthly payments. Reyes referred to Mediacom's reduced rate program for cable TV service and said she found another program in the area for Internet service and would look for contacts for such programs to learn more. She said that if Iowa City developed new infrastructure, a plan would still need to address increased access for all residents. Brenton said he looked at the coverage map and found that most of the areas marked as not having broadband access were green spaces. He said, however, that he did notice a couple of mobile home areas that did not appear to have access as of June 30, 2018. Coleman asked how broadband was being defined for the map. Brenton said it was defined as download speeds of 25Mbps and upload speeds of 3Mbps or greater. He said this makes one of these areas a targeted service area that is eligible for state incentives. Stockman said he felt that having some information ready to present to the City Council by sometime in March was a realistic goal. Brenton suggested sending some communication to the Council to say the Commission would be providing information soon. Stockman said that before the next meeting, he hoped to obtain a list of email addresses for contacts related to existing municipal broadband networks in Iowa. Brenton said that if Stockman is able to get a list, he didn't see a reason not to send out the survey at that time. Consumer issues: Coleman said there was only one issue in the December 2019 cable complaints report. Brenton noted that it was listed as unresolved and asked if there had been any changes. He said the issue dealt with a property owner trying to get Mediacom service extended to his property. Coleman said that the status was the same as listed in the report. Brenton asked what governs whether a customer has to pay construction costs for extending service. Coleman said that under Iowa City's former franchise agreement with Mediacom, Mediacom was required APPROVED Iowa City Telecommunications Commission 12116/2019 Meeting Minutes Page 3 of 4 to build out its infrastructure to areas that met a certain density threshold. Coleman said that with the State of Iowa Utilities Board now overseeing cable franchises, he didn't believe that the requirements were as strict. He said he had encountered some similar situations in the past where it was determined the customer would need to pay for construction costs and it was expensive. Coleman said he had the impression that the customer with the issue currently at hand was expecting that he may have to pay some construction costs. Brenton mentioned the rate increases announced by Mediacom in a letter that was included in the meeting packet. He said it was interesting that the letter addressed the fact that people are moving away from traditional methods of viewing TV programming and that the local broadcast stations and regional sports networks were raising the costs to carry their channels on Mediacom's system. City Cable TV Office report: Coleman said he didn't have anything to add to the report submitted in the meeting packet. Stockman referred to the upcoming holiday lights drone video the Cable TV Office planned to record. Coleman said the Cable TV Office has two licensed drone pilots and that they have been doing really great work and that drone video has been getting a good response on the City's social media channels. He said the drone was purchased last year and was being put to good use. Coleman said his office also gets requests from various City departments for aerial photos and video of particular areas or projects. Adjournment: Stockman moved and Reyes seconded a motion to adjourn. The motion passed unanimously. Adjournment was at 6:03 p.m. APPROVED Iowa City Telecommunications Commission 92/16/2019 Meeting Minutes Page 4 of 4 TELECOMMUNICATIONS COMMISSION 12 -MONTH ATTENDANCE RECORD (x) = Present (o) = Absent (o/c) = Absent/Called (Excused) Gowder Paterson Brenton Pierce 01/22/2019 Meeting not held due to inclement weather and lack of quorum. vacant resignation Stockman 02/25/2019 x vacant x x o/c Reyes 03/25/2019 resignation o/c x x x 04/22/2019 vacant x x x o/c 06/03/2019 Meeting not held due to lack of quorum. vacant - - - _ 06/24/2019 vacant x x x o Austin 07/22/2019 x x x x resignation 08/26/2019 o/c x x x vacant Paterson 09/23/2019 x x x x o 10/28/2019 x x o/c x o 11/25/2019 o/c x x x o 12/16/2019 o/c x x x o (x) = Present (o) = Absent (o/c) = Absent/Called (Excused)