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HomeMy WebLinkAbout2020-03-03 Council minutesSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5041 Summary of Minutes March 3, 2020 - 7:00 PM Iowa City City Council regular meeting, held in Emma J. Harvat Hall, 410 E Washington St. Mayor Teague presiding. Council members present: Bergus, Mims, Salih, Taylor, Teague, Thomas, Weiner. Staff members present: Fruin, Monroe, Dulek, Fruehling, Knoche, Sovers, Clow, Durst, Russett, Hall, Fleagle, Brotherton, Platz. UISG: Wu, Longnecker. Call to Order Mayor Teague's made a statement regarding the passing of former City Attorney William F. Sueppel. 2. Student Leadership Awards - Mark Twain Elementary 2a. Joshua Alvarenga 2b. Tawanna Cook 2c. Mohamed Abdalla 3. MidAmerican Energy Company — Energy Rebate Incentives Iowa City Public Works Complex Phase 1 Presentation by Ron Knoche, Public Works Director and Brian Gibbs, MidAmerican Energy Company, Key Account Manager for the City of Iowa City. 4. Proclamations 4.a. Special Olympics Month - Accepted by Joyce Rossie, Zach Knosp, Jill Michalek, Mallory Earnest, Justin Conklin, Chad Sissel, Leah Reisinger, Blake Whipps, Tyler Kurtz, Nate Kleese, Michelle Snider, and Don Gorvin. 4.b. Bruce Aune Day - Accepted by Bruce Aune. 4.c. International Women's Day - Accepted by Human Rights Commissioner, Bijou Maliabo. 4.d. Census Day - Accepted by Assistant City Manager, Ashley Monroe. Beginning of Consent Calendar (Items 5 —10) Consider adoption of the Consent Calendar as presented or amended 5. Approval of Council Actions (subject to corrections, as recommended by the City Clerk) 5.a. UISG & GPSG Joint Meeting Minutes: February 11 5.b. Regular Work Session Minutes: February 18 5.c. Regular Formal Summary of Minutes: February 18 5.d. ICCSD Joint Meeting Minutes: February 19 6. Receive and File Minutes of Boards and Commissions 6.a. Airport Commission: December 12 6.b. Airport Commission: January 9 6.c. Board of Adjustment: November 13 6.d. Board of Adjustment: January 8 6.e. Civil Service Commission: February 19 March 3, 2020 Summary of Minutes Page 1 6.f. Historic Preservation Commission: January 9 6.g. Housing & Community Development Commission: December 19 6.h. Human Rights Commission: January 7 61 Human Rights Commission: January 21 Permit Motions and Resolutions (as recommended by the City Clerk) 7.a. Liquor License - New 1. Class E Liquor License for GB License, LLC, dba goPuff, 1907 Stevens Dr., Units C -E 2. Class C Liquor License for Elray Holdings, LLC, dba Elray's Live & Dive, 211 Iowa Ave. 3. Special Class C Liquor License for Prairie Kitchen Store LLC, dba Prairie Kitchen Store, 160 N. Linn St. 7.b. Liquor License - Renewal 1. Class C Liquor License for Katy LLC, dba Trumpet Blossom Cafe, 310 E. Prentiss St. 2. Outdoor Service Area for Katy LLC, dba Trumpet Blossom Cafe, 310 E. Prentiss St. 3. Special Class C Liquor License for Kataphone, Chansy dba Thai Spice Restaurant, The, 1210 S. Gilbert St. #200 4. Special Class C Liquor License for Marcus Midwest, LLC, dba Sycamore Cinema, 1602 Sycamore St. 5. Class E Liquor License for Kum & Go LC, dba Kum & Go #504, 1310 S. Gilbert St. 6. Class E Liquor License for Kum & Go LC, dba Kum & Go #3502, 2303 Muscatine Ave. 7. Class C Liquor License for Iowa City Lodge No. 590 B.P.O. Elks, dba B. P. O. Elks #590, 637 Foster Rd. 7.c. Liquor License — Ownership Change 1. Class C Liquor License for High Energy Food Concepts Inc., dba Martini's, 127 E. College St. 8. Resolutions and Motions 8.a. Motion approving the appointment of Ryan Longnecker as the Alternate City Council Liaison from the University of Iowa Student Government (UISG) to the City Council until May 1, 2020. B.b. Resolution approving and authorizing the Mayor to execute and the City Clerk to attest a Declaration of Condominium Regime for the 2129-2131 Taylor Drive Condominiums. (Resolution 20-46) B.c. Resolution establishing a revised schedule of fees and charges for Parks and Recreation services and programming and rescinding Resolution Number 19-43 previously establishing said fees and charges. (Resolution 20-47) 8.d. Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Mercer Aquatic Center Pool LED Lighting Project. (Resolution 20-48) March 3, 2020 Summary of Minutes Page 2 8.e. Resolution accepting the work for the Hickory Hill Park Improvements Project — Phase 1. (Resolution 20-49) 81 Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest an Agreement by and between the City of Iowa City and Midland GIS Solutions, LLC, of Maryville, MO to provide engineering consultant services for the Asset Management Project. (Resolution 20-50) 8.g. Resolution authorizing the procurement of one (1) new Vermeer Trommel Screen. (Resolution 20-51) 8.h. Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the FY20 Wastewater Clarifier Repairs Project. (Resolution 20-52) 81 Resolution of the Iowa City City Council authorizing support for a grant application by Summer of the Arts for the purpose of receiving benefits from the Washington County Riverboat Foundation. (Resolution 20-53) 8.j. Resolution authorizing the Mayor to sign and City Clerk to attest a parking agreement with Iowa City ES Hotel L.L.C., for use by registered Element Hotel patrons. (Resolution 20-54) 9. Setting Public Hearings 9.a. Resolution fixing date for a meeting on the proposition of the issuance of not to exceed $11,600,000 General Obligation Bonds of the City of Iowa City, State of Iowa (for essential corporate purposes) and providing for publication of notice thereof. (Resolution 20-55) 9.b. Resolution fixing date for a meeting on the proposition of the issuance of not to exceed $700,000 General Obligation Bonds of the City of Iowa City, State of Iowa (for essential corporate purposes) and providing for publication of notice thereof. (Resolution 20-56) 9.c. Resolution setting public hearing on amending the FY2020 Operating Budget. (Resolution 20-57) 9.d. Resolution setting a public hearing on March 24, 2020 to discuss the proposed FY2021 Operating Budget, the proposed three-year Financial Plan for FY2020 - FY2022, and the five-year Capital Improvement Plan 2020 - 2024. (Resolution 20-58) 9.e. Resolution of intent to consider the proposed lease of land at the Waterworks Prairie Park to MidAmerican Energy Company for a large scale solar energy system and setting a public hearing thereon for March 24, 2020. (Resolution 20-59) March 3, 2020 Summary of Minutes Page 3 10. Correspondence 10.a. Dawn Gerlich: construction of new apartments [Staff response included] 10.b. Jerry Bokassa: Issues 10.c. Tim Weitzel: Development Proposal, 400 Block N Clinton St 10.d. Peter Rolnick: bio -asphalt for Iowa city? (Original email previously distributed in the 2/18 meeting packet) [Staff response included] 10.e. Kevin Jepsen: Approval [Staff response included] 10.f. Martha Norbeck: Overview of Energy Performance Targets and LEED 10.9. Allison Jaynes: Disappointment 10.h. Andrew Perkins: Officer Michael Harkrider End of Consent Calendar Motion to approve consent calendar as amended (Items 5-10). Moved by J. Weiner, seconded by P. Taylor. Motion Passed. (7 Ayes) Motion to accept correspondence for item 8.a from Charlotte Lenkaitis. Moved by S. Mims, seconded by L. Bergus. Motion Passed. (7 Ayes) 11. Community Comment (items not on the agenda) [UNTIL 8 PM] The following individuals appeared: Allison Jaynes regarding deer management and Linda Vogel, Senior Center Commissioner, with The Center updates. 12. Planning and Zoning Matters 12.a. Ordinance to amend Title 14, Zoning, related to animal -related commercial uses. (REZ19-14) (Second Consideration) Motion to waive second consideration. Moved by S. Mims, seconded by P. Taylor. Motion Passed. (7 Ayes) Motion to pass and adopt Ordinance 20-4820. Moved by S. Mims, seconded by J. Thomas. Motion Passed. (7 Ayes) Regular Formal Agenda 13. Resolution approving project manual and estimate of cost for the construction of the Prentiss Street Bridge Replacement Project (BROS-3715(663)--BJ-52), establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. A public hearing was held. Special Project Administrator Clow presented a power point. Motion to approve Resolution 20-60. Moved by S. Mims, seconded by J. Thomas. Motion Passed. (7 Ayes) 14. Resolution approving project manual and estimate of cost for the construction of the Water Distribution East Pressure Zone Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. March 3, 2020 Summary of Minutes Page 4 A public hearing was held. Assistant Superintendent Durst, Water Division, presented a power point. Motion to approve Resolution 20-61. Moved by M. Salih, seconded by J. Weiner. Motion Passed. (7 Ayes) 15. Resolution approving project manual and estimate of cost for the construction of the Scott, Napoleon, and Fairmeadows Park Improvements Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. A public hearing was held. Superintendent of Parks Hall presented a power point. City Manager Fruin provided additional information. Individual Council members expressed their views. Motion to approve. Moved by L. Bergus, seconded by J. Thomas. Motion Passed. (7 Ayes) 16. Resolution approving project manual and estimate of cost for the construction of the Wetherby Park Improvements Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. A public hearing was held. Superintendent of Parks Hall presented a power point. Individual Council members expressed their views. Motion to approve Resolution 20-63. Moved by J. Thomas, seconded by J. Weiner. Motion Passed. (7 Ayes) 17. Announcement of Vacancies - New Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after the initial announcement; but will continue to advertise vacancies on the City website and Council agenda. More information may be found on the City website or in the City Clerk's office. Public Art Advisory Committee - One vacancy to fill an unexpired term. Effective June 1, 2020 - December 31, 2020. (Vero Rose Smith resigned) Correspondence included in Council packet. Applications must be received by 5:00 P.M., Tuesday, April 14, 2020. Motion to accept correspondence from Vero Rose Smith. Moved by P. Taylor, seconded by S. Mims. Motion Passed. (7 Ayes) 18. Announcement of Vacancies -Previous Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after the initial announcement; but will continue to advertise vacancies on the City website and Council agenda. More information may be found on the City website or in the City Clerk's office. Civil Service Commission - One vacancy to fill an unexpired term. Upon appointment - April 4, 2022. (Stephanie Houser resigned) March 3, 2020 Summary of Minutes Page 5 Applications must be received by 5:00 P.M., Tuesday, March 31, 2020. Civil Service Commission - One vacancy to fill a four-year term. April 7, 2020 - April 1, 2024. (Term expires for Richard Wyss) Applications must be received by 5:00 P.M., Tuesday, March 17, 2020. Airport Zoning Board of Adjustment - One vacancy to fill a five-year term, January 1, 2016 - December 31, 2020. (Formerly advertised) Historic Preservation Commission (E. College SO - One vacancy to fill a three-year term, July 1, 2018 - June 30, 2021. (Term expired for Esther Baker) Historic Preservation Commission (Woodlawn) - One vacancy to fill an unexpired term. Effective upon appointment - June 30, 2021. (Lee Shope resigned) Vacancies will remain open until filled. 19. Community Comment [IF NECESSARY] (ITEMS NOT ON THE AGENDA) The following individuals appeared: Austin Wu, UISG Liaison, presented UISG updates and Ryan Longnecker, UISG Alternate Liaison, introduced himself. 20. City Council Information Council members reported on various meetings attended, upcoming meetings, community events, and items of interest. 21. Report on Items from City Staff a. City Manager — None. b. City Attorney — None. C. City Clerk — None. 22. Adjourn Motion to adjourn at 8:12 p.m. Moved by S. Mims, seconded by J. Thomas. Motion Passed. (7 Ayes) I B e Teague, Mayor ri Kellie <. Fruehling, Cit) Clerk March 3, 2020 Summary of Minutes Page 6 Item Number: 5.a. x INCITY OE IOWA CITY www.icgov.org March 3, 2020 ATTACHMENTS: Description UISG-GPSG Joint Meeting Minutes: February 11 �'-_,--r.® CITY OF IOWA CITY MEMORANDUM Date: February 11, 2020 To: Mayor and City Council From: Kellie Fruehling, City Clerk Re: Council Work Session, February 11, 2020, 7:00 PM Second Floor Ballroom, Iowa Memorial Union Council: Bergus (absent), Mims, Salih (absent), Taylor, Teague, Thomas, Weiner Staff: Fruin, Dilkes, Fruehling, Hightshoe, Laverman, Brotherton, Wilch (A summary from the University Iowa Student Government is attached.) Joint Meeting with the University of Iowa UISG and GPSG City Council members met with UISG and GPSG to discuss the following student priorities: • Housing affordability and quality • Waste Management, composting in multifamily housing units • Expanding public transit options and bicycle infrastructure • Safety concerns (deadbolts on rental units, street lighting and snow removal) • Student perceptions of planned development at 12 E. Court Adjourn 8:42 p.m. University of Iowa Student Government STUDENT SENATE SESSION February 11th, 2020 A.) Call to Order (7:00) B.) Quorum Call — Roll Call C.) Public Access (40 minutes) ✓ City Council, UISG, GPSG Joint Meeting Discussion of student priorities Senator Heid: In terms of waste management, I was really interested in the compost- ing in the multifamily housing units. I am interesting to see if there is any considera- tion for a place for people to take their compost to make a universal composting area. o Jane: In terms of composting or organic drop box site, we have one at the Iowa City landfill facility. The reason why we don't have a public drop site, is because of the concern for contamination. At the landfill we are able to con- trol the contamination. o Senator Heid: For students without the ability to travel and specific hours where drop box is not accessible, that's why I'm interested. Thank you for your response and I do know that contamination is a concern. o Jane: Again, we are very open to any ideas about what we can do for the pro- gram and how Senator Barron: My question is on transit. Is there any way to help students who are low-income to go ride the bus for free or any way to include more route so I feel safer in the city? o Mayor: Your question is one that is being asked and we are doing a public transit audit and we are going to get the results by the summer. We are look- ing at a lot of o Kaser: I just wanted to highlight and echo her concern. Because I am in stu- dent orgs that do get out late and it is hard and dangerous to get home after the buses stop. President Mills: Can Iowa City just pass an ordinance? o We do have an ordinance that requires certain statements that need to be made, but the law restricts our ability to dictate the relationship between ten- ant and landlord so that is the problem we run into. Senator Verry: I know there has been rules changed where each unit needs to have its own locking system. I know there are many buildings are not secure, I was wondering if there is a place for us to report that? o So, the ordinance only covers individual units not the whole building. It de- pends on how the building is advertised and many are not advertised as se- cure. There is an app where you can you can report an issue. Senator: I know there was something put in place for affordable housing but there are criteria that does not fit students is there something that you're doing in order to help students with affordable housing? o There are certain criteria that students can actually fit into, but it is more diffi- cult. Some of the ordinances are federally placed rather than city so there is no way to get around that. Dexter: I think the thing that I hear from my constituents is how is sidewalk and park- ing lot snow removal is monitored? o We respond on a complaint basis. It is a difficult thing to respond to because there are multiple steps to notify the landlord after the first time. We do have to give them 24hrs before we can go in and remove the snow. Also, if the snow is not there naturally, we cannot remove it. o One thing I might add in relationships to students who are responsible for their own snow removal. I think some students don't understand that they are responsible, and it needs to be communicated better. o As students I think it is really important to think about the snow and have a clear understanding of who is actually responsible for clearing the snow. Ulti- mately, I think being aware of what your responsibilities are and reading your contract when signing. o Something that I have been hearing a lot of having people checking the web- site. With the people that I I wanted to bring up lighting in some of the Iowa City areas. Is there anywhere for us to bring up these concerns? o We have been having a lot of conversation with the student governments. The lighting is by the utility company not by the city, but we are happy to work with them. The best thing to do is to contact Austin with the locations of con- cern so he can relay that information back to us. - Senator Muller: I wanted to know what is being done for bike safety and bike roads? o We are making lots of improvement and have a bike master plan for the city, and we are continuously making progress for making new bike paths. We would also love to hear about what you think. Discussion of student perceptions of planned development at 12 E. Court - Senator Correa: My first question is, is the building going to actually built or are we just debating on whether or not to grant the height?? o It's whether to grant the height but also there is no guarantee that the building will actually be built. - Senator Harvey: What is the demographic that they are targeting? o This is going to be mostly marketed toward students and I know that they are going to build it to appeal to students. - Senator Haggerty: What sustainability requirements does this building meet? Also, how will a 15 -story luxury building will help with Iowa City's climate crisis? - Senator Doungkeo: Do we have a projection of how this will affect rent across Iowa City? o We don't require them to submit a market analysis and projection. But right now, we have seen really low vacancy rates so that is why rent has been so high. We are hoping that eventually if there is a large supply so rent will be able to decrease. - Senator Ariana: I do have a concern with the noise because Voxman is a music build- ing. o We are going to help as much as we can but there is not a lot we can do to minimize the effect of noise. - Senator Slater: You mentioned that there is nothing about sustainability in the pro- posal. Is there something the city can do to push more sustainability? o Yes, there is a bonus that the city can put onto the development to make it more sustainable. - Senator Hamstreet: What are the city's laws on this? Is there a conversation about how students don't want this and to not grant the building? o We will be at city hall on Tuesday and it is on the agenda. We would encour- age you to come in on Tuesday and voice your concern. I think it will be good - Senator Heid: I am from Iowa City and I've noticed that in the past 3 years there have been in influx of new development. Are these projects that are being proposed the fu- ture of Iowa City? o We learned that Iowa City does not actually have a lot of developments that tailor to students. There has been a national trend for these kinds of develop- ments to happen and it's just coming into our market. Senator Koman: Is there any talk about controlling what is affordable housing? o I do believe that we need to relook at the affordability period. Just to make sure that is people actually want and if it works. - Senator Barron: I believe that this is going to push lower-income students outside of Iowa city because the more developments that are popping up, the more they are tak- ing away affordable housing for other students. Open Forum - Senator Woolf. We have been working hard on medical amnesty. I want to hear about if this does pass, what do you think it will do to help the city? o We do support the law being passed for medical amnesty. I do want to high- light that if there is crime, alcohol related charges are not what we want. We are working on the SHOUT program and hoping that they will go to them if they do not feel comfortable with going to the police. We have been utilizing them more and more. o The City of Iowa City does have a lobbyist and we might work with them to push for that. - Senator Qi: Construction downtown, do you have oversite over the times of construc- tion. o Yes, we do have construction hours in the downtown area. loam to 6am is no construction. We will make some exceptions, but construction is allowed dur- ing l Oam to 6am and it is hard to find that balance between making sure there are no - Senator Qi: Have you seen vacancies with the luxury buildings because students can't afford them? o There has been some appraisals and you can see that there are more vacancies around Iowa City. With the new buildings they fill up and people go away from the older buildings and fill up the new buildings. D.) Old Business ✓ SSB#26: Inclusion of Transfer Student Liaison ■ Questions ■ Voting E.) New Business ✓ SSB#27: FY20 Operational Budget Reallocation ■ Presentation - We had to move some money around from line items that have not been used into items that need the money. ■ Questions - Senator Rodriguez: Is there any conversation about moving the airport shuttle to someone other than UISG? o Yes, we do want to change who is in charge of the airport shuttle, so it is no longer going to be UISG's responsibility. ■ Discussion - Senator Heid: I will be in support of this because I think it's great that we can reallo- cate money. In the future for operational budgets I think it is important to keep these things in mind so we don't have to have legislation reallocating funds. ■ Voting - Ayes have it F.) Announcements ✓ Herky's Hero Item Number: 5.b. x INCITY OE IOWA CITY www.icgov.org March 3, 2020 ATTACHMENTS: Description Regular Work Session Minutes: February 18 r CITY OF IOWA CITY MEMORANDUM Date: February 26, 2020 To: Mayor and City Council From: Kellie Fruehling, City Clerk Re: Council Work Session, February 18, 2020, 5:05 PM in Emma J. Harvat Hall Council: Bergus, Mims, Salih, Taylor, Teague, Thomas, Weiner UISG: Lenkaitis Staff: Fruin, Monroe, Dilkes, Fruehling, Hightshoe, Sitzman, Russett, Knoche, Havel, Nagle- Gamm, Rummel, Bockenstedt, Seydell-Johnson, Fleagle (A transcription is available in the City Clerk's Office and the City website.) Discuss development proposal on 400 block of N. Clinton Senior Planner Russett presented a power point on the following: - Background - Images of existing development and proposed - Comments received to date - Summary of existing conditions and redevelopment potential - Question for Council Individual Council members expressed their views. City Manager Fruin provided additional information. Action: Staff will reach out the owner of 400-12 Clinton and attempt to negotiate improvements to the concept for 400 N Clinton / 112 Davenport. Primary goals will be to reduce height/massing, improve context, incorporate open space, include HPC design review and ensure salvage opportunities. Transit Study Update Transportation Director Nagle-Gamm presented a power point on the following: - Goals of the Transit Study. - What's included in the Iowa City Area Transit Study (ICATS). - Public Outreach — Phase 1 - Most desired services from the survey - Public Outreach — Phase 2 (3 scenarios) - Vision for Enhanced Services - Other items to be reviewed - Next steps City Manager Fruin provided additional information. Individual Council members expressed their views. Action: Staff will follow-up with Mayor Pro Tem Salih to better learn how to gain insight on the transit needs of the Arabic speaking community in Iowa City. Council Work Session February 18, 2020 Page 2 Clarification of Agenda Items • [9.h/9.i] Establishment of "No Parking Anytime" parking prohibition on Elmridge Avenue/ Establishment of "No Parking Anytime" parking prohibition on Raven Street ... Council member Thomas requested items 9.h and 9.i be pulled from the consent calendar for separate consideration. • [14] Social Justice and Racial Equity Grant Allocations... Mayor Pro Tem Salih stated she would be recusing herself from item 14. • [11.c] 12 E. Court Street — Level II Design Review Height Bonus... Mayor Teague noted the late handout with potential amendments to consider during the formal meeting. Information Packet Discussion [February 6, February 131 ➢ February 6 1. (IP3, Memo from Budget & Compliance Officer: City of Iowa City FY19 Continuing Disclosures) Council member Mims stated there were a lot of good statistics that could be compared year to year. ➢ February 13 1. (IP6, ICCSD Joint Work Session Agenda) Council member Mims reminded Council members of the February 19 Joint meeting with the School Board. Council updates on assigned boards, commissions and committees Council members reported on various assigned boards, commissions and committees. Adjourn 6:34 p.m. Item Number: 5.c. x INCITY OE IOWA CITY www.icgov.org March 3, 2020 ATTACHMENTS: Description Regular Formal Summary of Minutes: February 18 Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5041 Summary of Minutes February 18, 2020 - 7:00 PM Iowa City City Council regular meeting, held in Emma J. Harvat Hall, 410 E Washington St. Mayor Teague presiding. Council members present: Bergus, Mims, Salih, Taylor, Teague, Thomas, Weiner. Staff members present: Fruin, Monroe, Dilkes, Fruehling, Hightshoe, Sitzman, Bockenstedt, Fleagle, Seydell-Johnson. UISG: Wu. 1. Call to Order 2 Student Leadership Awards - Hoover Elementary 2a. Calvin O'Brien 2b. Tali Clements 3. State of the City - Mayor Teague presented the 2020 State of the City. Beginning of Consent Calendar (Items 4 — 9) Consider adoption of the Consent Calendar as presented or amended 4. Approval of Council Actions (subject to corrections, as recommended by the City Clerk) 4.a. Regular Work Session Minutes: February 4 4.b. Regular Formal Summary of Minutes: February 4 5. Receive and File Minutes of Boards and Commissions 5.a. Civil Service Commission: February 7 5.b. Community Police Review Board: January 14 5.c. Climate Action Commission: January 6 5.d. Parks & Recreation Commission: January 8 5.e. Public Art Advisory Committee: January 16 6. Permit Motions and Resolutions (as recommended by the City Clerk) 6.a. Liquor License - Renewal 1. Class C Liquor License for Brothers of Iowa City, Inc., dba It's Brothers Bar & Grill, 125 S. Dubuque St. 2. Outdoor Service Area for Brothers of Iowa City, Inc., dba It's Brothers Bar & Grill, 125 S. Dububque St. 3. Class C Liquor License for Etre Plaza Towers Restaurant LLC, dba Formosa, 221 E. College St. 4. Class C Liquor License for EI Ranchero Inc., dba EI Ranchero Inc., 21 Sturgis Corner Dr. 6.b. Cigarette Permit 1. Resolution to issue Cigarette Permit to Twin City Iowa, LLC, dba Iowa City BP, 2875 Commerce Dr. (Resolution 20-33) 7. Resolutions and Motions 7.a. Resolution approving and authorizing the Mayor to execute and the City Clerk to attest a Declaration of Condominium Regime for the 1232-1234 Sandusky Drive Condominiums. (Resolution 20-34) February 18, 2020 Summary of Minutes Page 1 7.b. Resolution approving Purchase Agreement by and between the City of Iowa City and KG STORE 526, L.L.C. for Auditor's Parcel 99093 at the northwest corner of S. Gilbert Street and McCollister Blvd. (Resolution 20-35) 7.c. Resolution amending the budgeted positions in the Equipment Division of the Public Works Department by adding one full-time Mechanic I — Equipment, grade 9. (Resolution 20-36) 7.d. Amending budgeted positions in the Purchasing Division of the Finance Department by deleting one full-time Purchasing Clerk position, and adding one full-time Purchasing Assistant position, and amending the AFSCME pay plan by deleting the position of Purchasing Clerk, grade 2, and creating the position of Purchasing Assistant, grade 4. (Resolution 20-37) 8. Setting Public Hearings 8.a. Resolution setting a public hearing on March 3, 2020 on project manual and estimate of cost for the construction of the Prentiss Street Bridge Replacement Project (BROS-3715(663)--8J-52), and directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. (Resolution 20-38) 8.b. Resolution setting a public hearing on March 3, 2020 on project manual and estimate of cost for the construction of the Water Distribution East Pressure Zone Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. (Resolution 20-39) 8.c. Resolution setting a public hearing on March 3, 2020 on project manual and estimate of cost for the construction of the Scott, Napoleon, Fairmeadows Park Improvements Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. (Resolution 20-40) 8.d. Resolution setting a public hearing on March 3, 2020 on project manual and estimate of cost for the construction of the Wetherby Park Improvements Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. (Resolution 20-41) 9. Correspondence 9.a. Deer Management: Kristy Hartsgrove Mooers, Dawn Frary [Staff response included] 9.b. Mark Patton: mobile homes 9.c. Julie Ballandby: Telephone survey [Staff response included] 9.d. Peter Rolnick (x2): Bio -asphalt 9.e. Mike Christian: Sewage Plant 9.f. W. Simpson: Police Chief search 9.g. Leora Houghton: Parking Elmridge Ave [Staff response included] February 18, 2020 Summary of Minutes Page 2 9.h. Establishment of "No Parking Any Time" parking prohibition on Elmridge Avenue 9.i. Establishment of "No Parking Any Time" parking prohibition on Raven Street End of Consent Calendar Motion to approve consent calendar (Items 4-9), removing items 9.h and 9.i for separate consideration. Moved by P. Taylor, seconded by M. Salih. Motion Passed. (7 Ayes) Motion to accept items 9.h and 9.i. Moved by M. Salih, seconded by S. Mims. Council member Thomas asked for clarification on the process. Neighborhood Services Director Hightshoe and City Manager Fruin provided information. Individual Council members expressed their views. Motion Passed. (6 Ayes) Nays: Thomas. 10. Community Comment (items not on the agenda) [UNTIL 8 PM] No one appeared. 11. Planning and Zoning Matters 11.a. Ordinance to amend Title 14, Zoning, related to animal -related commercial uses. (REZ19-14) A public hearing was held. Development Services Coordinator Sitzman presented a power point. No one appeared. Individual Council members expressed their views. Motion to give first consideration. Moved by S. Mims, seconded by J. Weiner. Motion Passed. (7 Ayes) 11.b. Letter to the Johnson County Planning and Zoning Commission in support of a rezoning from County Agricultural (A) to County Residential (R) for 115 acres of land located in unincorporated Johnson County, north of Iowa City along the west side of Highway 1 NE in Fringe Area "A" of the North Corridor. County, north of Iowa City along the west side of Highway 1 NE in Fringe Area A of the North Corridor. Motion to approve letter. Moved by S. Mims, seconded by M. Salih. Development Services Coordinator Sitzman presented a power point. Individual Council members expressed their views. Motion Passed. (7 Ayes) 11.c. Resolution approving height bonuses for 12 E. Court Street in the Riverfront Crossings — South Downtown Zone. (DRC19-04) Motion to approve Resolution 20-42. Moved by S. Mims, seconded by M. Salih. Mayor Teague made a recommendation for preceding with the item. Nathan Griffith, Neumann Monson Architects and Project Manager, Rob Decker - Axiom Consultants presented a power point. The following individuals appeared: Martha Norbeck, Larry Svoboda, Austin Wu - UISG, Cecile Kuenzli - Historic Preservation Commission, Bill Gerhardt - Iowa Building and Construction Trades Council President, Sara Barron - Johnson February 18, 2020 Summary of Minutes Page 3 County Affordable Housing, Kelly O'Berry, Royce Peterson - Carpenters Local 1260, Doug DeVor - Carpenters Local 1260, Steve Nieuhas - Carpenters Local 1260, Pam Michaud, Nancy Carlson, and Kara Halling - Carpenters Local 1260. Individual Council members expressed their views. Motion to defer. Moved by B Teague, seconded by J. Thomas. Individual Council members expressed their views. Motion Failed. (2 Ayes) Nays: Bergus, Mims, Salih, Taylor, Weiner. Motion to amend pending resolution with proposed staff language to allow balconies and environmental sustainability language. Moved by S. Mims, seconded by M. Salih. Motion Passed. (7 Ayes) Motion to approve Resolution 20-42. Motion Passed. (5 Ayes) Nays: Taylor, Thomas. Motion to accept correspondence from Tim Weitzel, Colin Lakadat, Greg Shill, Kevin Boyd - Historic Preservation Chair, Anna Correa, Villa & George Sauerberg, Jim Barker, and Larry Svoboda. Moved by S. Mims, seconded by M. Salih. Motion Passed. (7 Ayes) Regular Formal Agenda 12. Resolution approving project manual and estimate of cost for the construction of the Robert A Lee Recreation Center Phase 2 Improvements Project establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. A public hearing was held. Park & Recreation Director Seydell-Johnson presented information. Motion to approve Resolution 20-43. Moved by S. Mims, seconded by J. Weiner. Motion Passed. (7 Ayes) 13. Resolution setting the maximum property tax levy for certain levies for the proposed budget ending June 30, 2021. A public hearing was held. Finance Director Bockenstedt presented information. Individual Council members expressed their views. Motion to approve Resolution 20-44. Moved by M. Salih, seconded by J. Weiner. Motion Passed. (7 Ayes) 14. Resolution Adopting the Social Justice and Racial Equity Grant Allocations for Fiscal Year 2020. Motion to approve Resolution 20-45. Moved by S. Mims, seconded by J. Thomas. Mayor Pro Tem Salih recused herself due to a conflict of interest. Equity Director Bowers presented information. Individual Council members expressed their views. Motion Passed. (6 Ayes) Abstain: Salih. February 18, 2020 Summary of Minutes Page 4 15. Resolution adopting an assessment schedule for unpaid mowing charges and directing the Clerk to certify the same to the Johnson County Treasurer for collection in the same manner as property taxes. Motion to approve. Moved by S. Mims, seconded by M. Salih. Ian Moriarity, tenant at 213 W. Benton, appeared. Senior Housing Inspector Laverman presented information. Individual Council members expressed their views. Motion Failed. (1 Ayes) Nays: Bergus, Salih, Taylor, Teague, Thomas, Weiner. 16. Announcement of Vacancies - New Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after the initial announcement; but will continue to advertise vacancies on the City website and Council agenda. More information may be found on the City website or in the City Clerk's office. Civil Service Commission - One vacancy to fill an unexpired term. Upon appointment - April 4, 2022. (Stephanie Houser resigned) Correspondence included in Council packet. Applications must be received by 5:00 P.M., Tuesday, March 31, 2020. Motion to accept correspondence from Stephanie Houser. Moved by S. Mims, seconded by L. Bergus. Motion Passed. (7 Ayes) 17. Announcement of Vacancies - Previous Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after the initial announcement; but will continue to advertise vacancies on the City website and Council agenda. More information may be found on the City website or in the City Clerk's office. Civil Service Commission - One vacancy to fill a four-year term. April 7, 2020 - April 1, 2024. (Term expires for Richard Wyse) Applications must be received by 5:00 P.M., Tuesday, March 17, 2020. Airport Zoning Board of Adjustment - One vacancy to fill a five-year term, January 1, 2016 - December 31, 2020. (Formerly advertised) Historic Preservation Commission (E. College St) - One vacancy to fill a three-year term, July 1, 2018 - June 30, 2021. (Term expired for Esther Baker) Historic Preservation Commission (Woodlawn) - One vacancy to fill an unexpired term. Effective upon appointment - June 30, 2021. (Lee Shope resigned) Vacancies will remain open until filled. 18. Community Comment [IF NECESSARY] (ITEMS NOT ON THE AGENDA) The following individuals appeared: Austin Wu, UISG Liaison, presented UISG updates. February 18, 2020 Summary of Minutes Page 5 19. City Council Information Council members reported on various meetings attended, upcoming meetings, community events, and items of interest. 20. Report on Items from City Staff a. City Manager - Assistant City Manager Monroe noted the Civil Rights Tour movie produced by staff would be showing at the Iowa City Library on Wednesday, February 1 g`h. b. City Attorney — None. C. City Clerk — None. 21. Adjourn Motion to adjourn at 11:00 p.m. Moved by S. Mims, seconded by M. Salih. Motion Passed. (7 Ayes) Vrp6e Teague, Mayor 2l� Kellie K. Fruehling, City Jerk February 18, 2020 Summary of Minutes Page 6 ^r � 7 -ti.,.__ _ CITY OF IOWA CITY www.icgov.org February 18, 2020 ATTACHMENTS: Description Regular Work Session Minutes: February 4 Item Number: 4.a. r CITY OF IOWA CITY MEMORANDUM Date: February 10, 2020 To: Mayor and City Council From: Kellie Fruehling, City Clerk Re: Council Work Session, February 4, 2020, 5:00 PM in Emma J. Harvat Hall Council: Bergus, Mims, Salih, Taylor, Teague, Thomas, Weiner UISG: Lenkaitis Staff: Fruin, Monroe, Andrew, Dilkes, Fruehling, Sitzman, Russett, Heitner, Kubly, Laverman, Ralston, Bockenstedt, Fleagle, Sovers (A transcription is available in the City Clerk's Office and the City website.) Review staff's arowth boundary analvsis and discuss the uadate to the Johnson Countv Frinae Area Agreement Senior Planner Russett and Planner Heitner presented a power point on the following: - Background on the current fringe area. - An overview of the Fringe Area agreement. - Issues with the current Fringe Area Agreement - Build Out Summary - Potential Growth Boundary Expansion Areas Individual Council members expressed their views. City Manager Fruin provided additional information. Action: Council Members Thomas and Mims will join City staff and begin to work on finalizing details of the fringe area agreement with the County. FY 2021 Aid to Agencies Grant Funding City Manager Fruin summarized the information provided in the memo (IP4 of the 1/30/20 Information Packet). Individual Council members expressed their views. Action: Finance will adjust the FY 21 Aid to Agencies budget to $675k. Staff will work with HCDC to finalize grant recommendations for Council consideration. Discuss 2020-21 Strategic Planning process City Manager Fruin presented information regarding previous strategic planning processes and suggested a plan for the 2020-21 discussion. Action: The City Clerk and City Manager will work to identify a half day in early March for a strategic planning work session with Council. Clarification of Agenda Items • [8.c] Maximum Property Tax Levy... Mayor Teague mentioned the agenda did not state the public hearing would be held on February 1811 and he would make note of it during the formal meeting for the public. Council Work Session February 4, 2020 Page 2 Information Packet Discussion [January 23, January 301 ➢ January 23 1. (IP2, Memo from City Manager: Sister City Information) City Manager Fruin gave a summary of the information provided in the memo. Individual Council members expressed their views. Action: Staff will provide additional information to Council on a possible Sister Cities program to be shared in a future Information Packet. 2. (IP3/IP4, Memo from City Manager: Summer Meeting Schedule 2020/Memo from City Clerk: Proposed Council Meeting Schedule, May - August 2020) Council members agreed to the proposed summer meeting schedule. 3. (IPS, Memo from City Clerk: 2020 Listening Post Tentative Schedule) Council members proposed tentative locations and times, Mayor Teague and Council member Taylor volunteered to attend. The City Clerk will follow up with details. 4. (IP6, Memo from Neighborhood Services Coordinator: Emergency Funding Criteria) City Manager Fruin noted the memo outlining the criteria for Emergency Funding. Individual Council members expressed their views and thanked staff for putting the information together. Action: Staff will implement the emergency funding guidelines and make that information available online. ➢ January 30 1. (IP7, Memo from City Manager: Form -Based Code Stakeholder Meeting with the ICCSD) Council members discussed and agreed on the proposed joint meeting date. Action: Staff will prepare a presentation with Opticos and Communications will record and rebroadcast the meeting. 2. (IP8, DRAFT City Council, UISG and GPSG Joint Meeting Agenda: February 11) UISG Alternate Lenkaitis presented information regarding the meeting format. Council updates on assigned boards, commissions and committees Council members reported on various assigned boards, commissions and committees. Adjourn 6:40 p.m. Item Number: 4.b. CITY OIF IOWA CITY www.icgov.org February 18, 2020 ATTACHMENTS: Description Regular Formal Summary of Minutes: February 4 Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5041 Summary of Minutes February 4, 2020 - 7:00 PM Iowa City City Council regular meeting, held in Emma J. Harvat Hall, 410 E Washington St. Mayor Teague presiding. Council members present: Bergus, Mims, Salih, Taylor, Teague, Thomas, Weiner. Staff members present: Fruin, Monroe, Dilkes, Fruehling, Ralston, Knoche, Sovers, Clark, Sitzman, Russett, Seydell-Johnson. UISG: Wu. 1. Call to Order 2 Student Leadership Awards - Shimek Elementary 2a. Hannah Braun 2b. Benjamin Hacker 2c. Olga Tenev 3. Proclamations 3.a. Black History Month - Accepted by Jason Glass on behalf of the Human Rights Commission. 3.b. Iowa Honey Bee Day - Accepted by Edward St John. Beginning of Consent Calendar (Items 4 — 9) Consider adoption of the Consent Calendar as presented or amended 4. Approval of Council Actions (subject to corrections, as recommended by the City Clerk) 4.a. Regular Work Session Minutes: January 21 4.b. Regular Formal Summary of Minutes: January 21 5. Receive and File Minutes of Boards and Commissions 5.a. Economic Development Committee: October 28 5.b. Library Board of Trustees: December 19 5.c. Public Art Advisory Committee: December 5 5.d. Senior Center Commission: August 15 5.e. Senior Center Commission: December 19 5.f. Telecommunication Commission: November 25 5.g. Telecommunication Commission: December 16 6. Permit Motions and Resolutions (as recommended by the City Clerk) 6.a. Liquor License - Renewal 1. Special Class C Liquor License for Korean Barbeque Restaurant, dba Onnuri Restaurant, 624 S. Gilbert St. 2. Class C Liquor License for Coach's Corner IC, LLC, dba Coach's Corner, 749 Mormon Trek Boulevard 3. Outdoor Service Area for Coach's Corner IC, LLC, dba Coach's Corner, 749 Mormon Trek Boulevard 4. Special Class C Liquor License for Oyama Sushi Chen's, Inc., dba Oyama Sushi, 1853 Lower Muscatine Rd. 5. Class C Liquor License for Jobsite IC, LLC, dba Jobsite, 928 Maiden Ln. February 4, 2020 Summary of Minutes Page 1 6. Outdoor Service Area for Jobsite IC, LLC, dba Jobsite, 928 Maiden Ln. 7. Class C Liquor License for Carl and Ernies IC, LLC, dba Carl and Ernies, 161 Highway 1 West 8. Outdoor Service Area for Carl and Ernies IC, LLC, dba Carl and Ernies, 162 Highway 1 West 9. Class C Liquor License for Xalapa II, Inc., dba Casa Azul, 335 S. Gilbert St. 7. Resolutions and Motions 7.a. Resolution Approving a Purchase Agreement by and between the City of Iowa City and Iowa City Elks Lodge #590 for auditor's parcel 2019-136 at the corner of Foster Road and No Name Street. (Resolution 20-21) 7.b. Resolution amending the budgeted positions in the Water Division of the Public Works Department by deleting one full-time Maintenance Worker I — Meter Reader position and adding one full-time Maintenance Worker I — Water Customer Service position and amending the AFSCME pay plan by deleting the position Maintenance Worker I — Meter Reader position, grade 2. (Resolution 20-22) 7.c. Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Spruce Street Water Main Replacement Project. (Resolution 20-23) 7.d. Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the McCollister Boulevard Extension Project. (Resolution 20-24) 8. Setting Public Hearings 8.a. Motion setting a public hearing for February 18 on an ordinance to amend Title 14, Zoning related to animal -related commercial uses. (REZ19-14) 8.b. Resolution setting a public hearing on February 18, 2020 on the project manual and estimate of cost for the construction of the Robert A. Lee Recreation Center Phase 2 Improvements Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. (Resolution 20-25) 8.c. Resolution Setting a Public Hearing on setting the maximum property tax levy for certain levies for the proposed budget ending June 30, 2021. (Resolution 20-26) 9. Correspondence 9.a. John McKinstry: Last Night's joint meeting with HCDC 9.b. Peter Rolnick: Rochester Ave Project 9.c. Feather Lacy: Two Bicycle Racks Removed from Clinton Street [Staff response included] February 4, 2020 Summary of Minutes Page 2 Item Number: 5.d. x INCITY OE IOWA CITY www.icgov.org March 3, 2020 ATTACHMENTS: Description ICCSD Joint Meeting Minutes: February 19 r CITY OF IOWA CITY MEMORANDUM Date: February 19, 2020 To: Mayor and City Council From: Kellie Fruehling, City Clerk Re: Council Work Session, February 19, 2020, 3:00 PM in Emma J. Harvat Hall Council: Bergus, Mims (absent), Salih, Taylor, Teague, Thomas (absent), Weiner Staff: Fruin, Monroe, Dilkes, Fruehling, Hightshoe, Russett, Heitner (A transcription and PowerPoint are available in the City Clerk's Office and the City website.) Joint Meeting with the Iowa City Community School District (ICCSD) Iowa City Community School District Board members present: Janet Godwin (President), Shawn Eyestone (Vice President), Charlie Eastham, Paul Roesler, Lisa Williams (3:05p) Senior Planner Russett introduced the consultant team from Opticos and listed the items that would be presented. Tony Perez, Director of Form -Based Coding, from Opticos Design Inc. presented a power point on the following: • Overview of the process and input received • Overview of the new South District Form Based Code • Overview of Draft Code • Overview of Regulating Plan • Project timeline and next steps Discussion by City Council and ICCSD Board members. City Manager Fruin provided additional information regarding future City/School District communication. Adjourn 4:27 p.m.