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HomeMy WebLinkAbout2020-04-07 Council minutesSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 3565041 Summary of Minutes April 7, 2020 - 7:00 PM Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting was held because a meeting in person was impossible or impractical due to concerns for the health and safety of council members, staff and the public presented by COVID-19. Iowa City City Council Electronic regular meeting, held in Emma J. Harvat Hall, 410 E Washington St. Mayor Teague presiding. Council members present: Bergus, Mims, Salih, Taylor, Teague, Thomas, Weiner. Staff members present: Fruin, Monroe, Dilkes, Fruehling, Kubly, Knoche. UISG: Wu, Longnecker. 1. Call to Order Mayor Teague noted the process for public comments during electronic meetings. 2. Proclamations 2.a. Arbor Day - Accepted by City Manager, Geoff Fruin. 2.1b. Fair Housing Month - Accepted by Human Rights Commissioner, Jessica Andino. 2.c. Marriage Equality Day - Accepted by Human Rights Commissioner, Cathy McGinnis. 2.d. National Service Recognition Day - Accepted by Shelter House VISTAs, Anthony Forchetti, Katie Dillon, and Gina Woolsey. Beginning of Consent Calendar (Items 3 — 8) Consider adoption of the Consent Calendar as presented or amended 3. Approval of Council Actions (subject to corrections, as recommended by the City Clerk) 3.a. Strategic Planning Work Session Minutes: March 10 3.b. Special Work Session Minutes: March 24 3.c. Special Formal Summary of Minutes: March 24 4. Receive and File Minutes of Boards and Commissions 4.a. Climate Action Commission: February 10 4.b. Historic Preservation Commission: February 13 4.c. Parks & Recreation Commission: February 12 5. Permit Motions and Resolutions (as recommended by the City Clerk) 5.a. Liquor License - Renewals 1. Class C Liquor License for The Bandits LLC, dba EI Banditos, 327 E. Market St. 2. Class C Liquor License for First Avenue Productions, Inc., dba First Avenue Club, 1550 S. First Ave. 3. Class A Liquor License for Iowa City Lodge No. 1096 Loyal Order of Moose, dba Loyal Order of Moose Lodge Number 1096, 3151 Hwy 6 E. April 7, 2020 Summary of Minutes Page 1 4. Special Class C Liquor License for Alternative Sport Enterprises LLC, dba Hatchet Jack's, 101 Highway 1 W. 6. Resolutions and Motions 6.a. Resolution approving City Plaza Map. (Resolution 20-85) 6.b. Resolution extending the duration of the permit for solid waste containers in the downtown alleys. (Resolution 20-86) 6.c. Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction for construction of the Wetherby Restroom Shelter, and Playground Upgrades Project. (Resolution 20-87) 6.d. Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Scott, Napoleon, and Fairmeadows Park Improvements Project. (Resolution 20-88) Setting Public Hearings 7.a. Resolution setting a public hearing for April 21, 2020 on an ordinance amending Title 3, entitled "Finance, Taxation and Fees," Chapter 4, entitled "Schedule of Fees, Rates, Charges, Bonds, Fines and Penalties," Article 5, entitled, "Solid Waste Disposal," of the City Code to increase or change solid waste disposal charges and fees. (Resolution 20-89) 7.b. Resolution setting public hearing for April 21, 2020, on a proposal to convey a single family home located at 1232 Sandusky Drive. (Resolution 20-90) 7.c. Resolution setting a public hearing on April 21, 2020 on project manual and estimate of cost for the construction of the Lower Muscatine Area Storm Sewer Improvements Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. (Resolution 20-91) 7.d. Resolution setting a public hearing on April 21, 2020 on project manual and estimate of cost for the construction of the 2020 Water Pavement Patching Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. (Resolution 20-92) 8. Correspondence 8.a. William Means: 400 Block of North Clinton Street — Proposed Development 8.b. Brian Gollnick: Traffic Calming on Glendale B.c. The Greater Iowa City Area Home Builders Association: Construction is Essential 8.d. COVID-19 issues: Dan Shaw, Erica Walker, Mark McMullen, Steve Kirchner, Lisa Bockenstedt April 7, 2020 Summary of Minutes Page 2 End of Consent Calendar Motion to approve consent calendar as amended. Moved by M. Salih, seconded by P. Taylor. Motion Passed. (7 Ayes) 9. Community Comment (items not on the agenda) - No one appeared. Regular Formal Agenda 10. Resolution approving the lease of land at the Waterworks Prairie Park to MidAmerican Energy Company for a large-scale solar energy system. A public hearing was held. City Manager Fruin summarized the memo from the 4/7 agenda packet. Adam Jablonski, MidAmerican Energy and Assistant City Manager Monroe provided additional information. The following individuals appeared: Jeffery Ford, Matt Krieger, Martha Norbeck, Rob Davis, Allison Jaynes, Steve Roach, Warren Bishop, Jerry Wetlaufer, Regenia Bailey, Colleen Opal, Maggie Elliott, Laurie Crawford, Feather Lacy. Individual Council members expressed their views. Motion to approve. Moved by J. Thomas, seconded by S. Mims. Motion Failed. (0 Ayes) Nays: Bergus, Mims, Salih, Taylor, Teague, Thomas, Weiner. Motion to accept correspondence from Sandra Alper, Gary Henry, Linda Quinn, Holmes Semken, Colin Derdeyn, Lynette Marshall, Connor Ensign, James Ankrum, Laurie Crawford, Charlene Lange, Susan Wells, L. Ruth Izer, Suzy Alberts, Becky Soglin, Martha Norbeck, Adele Monserud, Feather Lacy, Juddy Buddenbaum, Robert Sessions (x2), Karen Sivitz, Barbara Anderson, Susan Salterberg, Jose Morcuende, Ulpiana Gonzalez, & Irene Morcuende-Gonzalez, Jane Van Voorhis (x2), Stephen Sprouse, Jim Walters, Drew Dillman, Santiago Ortega Gutierrez & Marta Lopez Vicente, Beverly Prem, Pat Bowen, Laura Ankrum, Gary Levitz, Pam Terrill, Todd McCafferty, Caroline Dieterle, Rick & Angie Adrian, Kevin Boyd, Deborah Cobb, Dawn Frary, Dana Simcox, Mike Zimmermann, Samantha Form, Brook Hoover, Laurie Cummins, Fredric Haberer, Jill Kahn, Silvia Secchi, Molly Suter, Barbara Laughlin, Meghan McGonigal-Kenny, Maria Teresa Bertorello, Katharine Nicholson, Alyssa Bowman, Jesse Carlson & Ruby Carlson, Pamela Ballard, Emily Schiefer, Susan Davisson, Katy McLaughlin, Jamie Wilson, Steve Horowitz, Mariola Espinosa, Mark Kimler, Angela Bellew, Steve Roach, Casey Mahon, Allison Jaynes, Sarah Woolley, Arlene Drack, Sharon Berkowitz, Kathleen Janz, Kathleen Kamerick, Maggie Carrel, Jean Ives, Emma Stapleton, Chris Martin, Lucy Luxenburg, Rachel Garms, Matthew Weitzel, Jacque McClure, Beverly Williams, Mary Mayo, Tim Whaylen, Kristin Sellers, Shirley Clarke, Christina Sturtevant, Vicki Curran, Joy Harrington, Fred Solt, Karen Eldridge, Valerie Pettit, Joe Poch, Diane Byrne, Katherine Kasten, Teresa & Matthew Geneser, Abigail Clark, Teresa Hamilton, Karin Southard, Karen Seda, Rachel Nelson, Rebecca Porter, Vic Janey, Jim Walters, Paula Laube, John Beyer, Laura Murphy(x2), John Vollenweider, Nancy McMullen, Carol Clemens, Gerhild Krapf, Melinda Praadarelli, Melissa Bates Tomasson, Ellen Hallin, Star Wojciak, Jessica Smith, Jen Kardos, Bobby Jett, Kasey Hutchinson, Meredith Alexander, Gina & Justin Whitty, Dawn Pawlowski, Lenny & Connie Burkart, Dan Griffith, Robin Christianson, Fred Meyer, Maryjane Bradley, Margaret & Alan Stolpen, Marcia Veatch, Carol Erickson, Desmond Drischell, Mary Talcott, Brittany April 7, 2020 Summary of Minutes Page 3 Wright, Asa Crowe, Marc Abbott, Michelle Johnson, Deb Beiler, Richard Talcott, Michael Tomasson, Craig Nierman, Lydia Crowe, Doris Stormoen, Leslie Schwalm, Mark McMullen, Ray & Jane Kuthy, Lisa Heineman, Michael & Megan Petkewec, Russell Lenth, Tom Dean, Carol deProsse, Gail Brashers-Krug, Naomi Greyser, Joe Jennings, John Howard, Forrest Meyer, Brady G'sell, George & Alliene Schrimper, Denise Chevalier, John Elson, Megan Knight, Elena Buch, Joyce Marner, Brian Johannesen, Jarod Concha, Teresa Mangum, Joy & Darrell Eyman, Daphne Lison, Anne Stapleton, Ann & Shel Stromquist, Brenda Knox, Marie Von Behren, Lauren Arvanitis, Isabel Henderson, Cheryll Clamon, Mark Troutt, Alan Kay, Nan Fawcett, Lindsay Mattock, Kelsey Hampton, Wendy Henrichs, Steve & Ann Valenta, Karen Mason, Jack Stapleton, Mary Jane Claassen, Holmes Semken, Brice Jensen, Susan Shullaw, Danielle, Oakes, Mary Trachsel, Richard Bailie (x2). Moved by P. Taylor, seconded by M. Salih. Motion Passed. (7 Ayes) 11. Resolution authorizing conveyance of a single-family home located at 1234 Sandusky Drive. A public hearing was held. Neighborhood Services Coordinator Kubly presented a power point. The following individual appeared: Executive Director Sara Barron, Johnson County Affordable Housing Coalition. Individual Council members expressed their views. Motion to approve Resolution 20-93. Moved by P. Taylor, seconded by J. Weiner. Motion Passed. (7 Ayes) 12. Resolution approving project manual and estimate of cost for the construction of the Iowa Avenue Bridge Repair Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. A public hearing was held. Public Works Director Knoche presented information. Motion to approve Resolution 20-94. Moved by S. Mims, seconded by P. Taylor. Motion Passed. (7 Ayes) 13. Ordinance amending Title 16, entitled "Public Works", Chapter 3, "City Utilities", Article D, "Wastewater Treatment Works Users", Section 6, "Building Sewers and Connections"; and Article E, "Wastewater Treatment Works Indirect Discharge", Section 4, "Pretreatment Standards", Subsection B(2) to establish updated influent limitations for Zinc. (Second Consideration) Motion to waive second consideration. Moved by S. Mims, seconded by M. Salih. Motion Passed. (7 Ayes) Public Works Director Knoche presented information. Motion to pass and adopt Ordinance 20-4821. Moved by S. Mims, seconded by J. Thomas. Motion Passed. (7 Ayes) April 7, 2020 Summary of Minutes Page 4 14. Resolution Authorizing the City Manager to Develop and Implement a Credit Program for City of Iowa City Parking Pass Holders. Motion to approve. Moved by M. Salih, seconded by S. Mims. Motion Other. (0 Ayes) City Manager Fruin requested indefinite deferral to give staff additional time to research coverage requirements regarding the Harrison Street ramp lease. Motion to defer indefinitely. Moved by S. Mims, seconded by M. Salih. Motion Passed. (7 Ayes) 15. Resolution Authorizing the City Manager to Implement a City Employee Pay Plan During the COVID-19 Health Crisis. City Manager Fruin summarized the information and options provided in the 4/7/20 Council Action report. Individual Council members expressed their views. Motion to approve Resolution 20-95. Moved by M. Salih, seconded by J. Thomas. Motion Passed. (7 Ayes) 16. Council Appointments 16.a. Civil Service Commission - One vacancy to fill an unexpired term. Upon appointment - April 4, 2022. (Stephanie Houser resigned) Individual Council members expressed their views. City Attorney Dilkes and City Clerk Fruehling provided additional information. Motion to defer appointment to 4/21. Moved by M. Salih, seconded by S. Mims. Motion Passed. (7 Ayes) 17. Announcement of Vacancies - New Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after the initial announcement; but will continue to advertise vacancies on the City website and Council agenda. More information may be found on the City website or in the City Clerk's office. Airport Commission - One vacancy to fill a four-year term, July 1, 2020 - June 30, 2024. (Term expires for Robert Libby) Community Police Review Board - Two vacancies to fill a four-year term, July 1, 2020 - June 30, 2024. (Term expires for Monique Galpin, Orville Townsend) Community Police Review Board - One vacancy to fill an unexpired term. Effective upon appointment - June 30, 2023. (Samuel Conaway resigned) Correspondence included in Council packet. Historic Preservation Commission (At -Large) - Two vacancies to fill a three-year term, July 1, 2020 - June 30, 2023. (Term expires for Kevin Boyd, Austin Wu) April 7, 2020 Summary of Minutes Page 5 Historic Preservation Commission (Longfellow) - One vacancy to fill a three-year term, July 1, 2020 - June 30, 2023. (Term expires for Gosia Clore) Historic Preservation Commission (Northside) - One vacancy to fill a three- year term, July 1, 2020 - June 30, 2023. (Term expires for Thomas Agran) Housing & Community Development Commission -Three vacancies to fill a three-year term, July 1, 2020 - June 30, 2023. (Term expires for Charles Eastham, Vanessa Fixmer-Oraiz & John McKinstry) Planning & Zoning Commission -Two vacancies to fill a five-year term, July 1, 2020 - June 30, 2025. (Term expires for Michael Hensch, Max Parsons) Telecommunications Commission - Two vacancies to fill a three-year term, July 1, 2020 - June 30, 2023. (Term expires for Matthew Brenton, Kyla Paterson) Applications must be received by 5:00 P.M., Tuesday, May 12, 2020. 18. Announcement of Vacancies - Previous Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after the initial announcement; but will continue to advertise vacancies on the City website and Council agenda. More information may be found on the City website or in the City Clerk's office. Public Art Advisory Committee - One vacancy to fill an unexpired term. Effective June 1, 2020 - December 31, 2020. (Vero Rose Smith resigned) Applications must be received by 5:00 P.M., Tuesday, April 14, 2020. Airport Zoning Board of Adjustment - One vacancy to fill a five-year term, January 1, 2016 - December 31, 2020. (Formerly advertised) Historic Preservation Commission (E. College St) - One vacancy to fill a three-year term, July 1, 2018 - June 30, 2021. (Term expired for Esther Baker) Historic Preservation Commission (Woodlawn) - One vacancy to fill an unexpired term. Effective upon appointment - June 30, 2021. (Lee Shope resigned) Vacancies will remain open until filled. 19. Community Comment -The following individuals appeared: Austin Wu, UISG Liaison, presented UISG updates 20. City Council Information - Council members reported on various meetings attended, upcoming meetings, community events, and items of interest. April 7, 2020 Summary of Minutes Page 6 21. Report on Items from City Staff a. City Manager — Assistant City Manager Monroe noted options available for filling out the 2020 Census. b. City Attorney — None. C. City Clerk — None. 22. Adjourn Motion to adjourn at 10:04 pm. Moved by S. Mims, seconded by M. Salih. Motion Passed. (7 Ayes) r e Teague, Ma or J-11� x L 13 4�=:Rl'( I �', C, '/� Kellie <. Fruehling, Ci T Clerk April 7, 2020 Summary of Minutes Page 7 Item Number: 3.a. CITY OIF IOWA CITY www.icgov.org April 7, 2020 ATTACHMENTS: Description Strategic Planning Work Session Minutes: March 10 — It I .® CITY OF IOWA CITY -5 a' M E M U RA N D U M Late Handouts Distributed Date: April 2, 2020 To: Mayor and City Council _ 7-,::)-0 From: Kellie K. Fruehling, City Clerk (Date) Re: Council Work Session, March 10, 2020, 1:00 PM, Eastside Recycling Center Council: Bergus, Mims, Salih, Taylor, Teague, Thomas, Weiner UISG: None Staff: Fruin, Monroe, Dilkes, Fruehling A transcription and power points are available in the City Clerk's Office and the City website. STRATEGIC PLANNING DISCUSSION City Manager Fruin gave introductory comments and summarized the memo from the 3/5/20 Information packet (IP3) and noted Assistant City Manager Monroe would be making live updates on the projector that would be reported back to Council and refined as needed. Council members started with an exercise of listing what the most common concerns or opportunities that they have heard from the public. City Council members reviewed the previous strategic plan goal statement from 2018-19 and discussed whether to keep the all seven goals, if they needed to be refined, or if the scope needed narrowed or expanded. Members then discussed if any additional guidance was needed to supplement the stated goal. Promote a Strong and Resilient Local Economy a. Undertake a comprehensive assessment of the current public transit system and implement changes to assure that the service best meets the needs of the entire community b. Effectively market and grow the local food economy c. Through cooperation with the Iowa City School District, Iowa Workforce Development, Kirkwood Community College, Iowa Works, and others, increase opportunities for marginalized populations and low-income individuals to obtain access to skills training and good jobs d. Work with Procter & Gamble and impacted supply chain companies, local economic development organizations, and labor unions to respond effectively to the company's decision to terminate its local production of beauty care products 2. Encourage a Vibrant and Walkable Urban Core a. Collaborate with the University of Iowa on its redevelopment of University owned property located in the Riverfront Crossings District, and on improving the quality, accessibility, and use of the Iowa River Corridor Council Work Session March 10, 2020 Page 2 b. Preserve important parts of Iowa City's history by considering the designation of additional buildings as historic landmarks, and, by considering the creation of an historic preservation district for part of the downtown after consulting with stakeholders c. Evaluate existing strategies and consider additional actions to address the need for reinvestment in the city's existing private housing stock 3. Foster Healthy Neighborhoods throughout the City a. Modify the existing Affordable Housing Action Plan to include new strategies to improve the availability and affordability of housing in Iowa City b. Embed the "Missing Middle" concept into the City's land development practices by adopting a Form Based Code for at least one (preferably two) of our neighborhoods c. Ensure the next two budgets contain sufficient funds to make meaningful progress toward achieving the goals of the Bicycle Master Plan and Parks Master Plan d. Complete an analysis of traffic accident data and identify actions to improve the safety of our roadways for motorists, bicyclists, and pedestrians 4. Maintain a Solid Financial Foundation a. Continue to monitor the impact of the 2013 property tax reform and evaluate alternative revenue sources as determined necessary b. Continue to build the City's Emergency Fund c. Monitor potential changes to Moody's rating criteria and maintain the City's Aaa bond rating d. Continue to reduce the City's property tax levy e. Maintain healthy fund balances throughout the City's diverse operations 5. Enhance Community Engagement and Intergovernmental Relations a. Experiment with innovative ways of engaging with diverse populations in person and on social media b. Improve collaborative problem -solving with governmental entities in the region on topics of shared interest c. Improve relationships with the executive branch and legislature by reaching out to legislators and other elected officials and working with City lobbyists 6. Promote Environmental Sustainability a. Adopt an effective Climate Action and Adaptation Plan and ensure the next two budgets contain sufficient funds to facilitate achieving its goal b. Support efforts to increase the reach of the Parks and Recreation Foundation 7. Advance Social Justice and Racial Equity a. Support organizations and efforts that provide services to people experiencing and recovering from trauma and crisis related to mental health and substance abuse Council Work Session March 10, 2020 Page 3 b. Consider a policy to limit city business to vendors that pay all employees a wage of $10.10 or higher c. Explore expanded use of a racial equity toolkit within City government, embedding it within city department and Council levels d. Consider elevating hourly staff wages to $15/hour or more within two years The City Manager's office will make updates to the Strategic Planning Process memo with the changes noted during discussion and redistribute for the next Strategic Plan discussion at a future City Council work session. Meeting adjourned at 3:40 PM. J_Q P CITY OF IOWA CITY MEMORANDUM Date: April 2, 2020 To: Mayor and City Council From: Kellie K. Fruehling, City Clerk Council Work Session, March 10, 2020, 1:00 PM, Eastside Recycling Center Councit. Bergus, Cole, Mims, Salih, Taylor, Thomas, UISG: � None Staff: Ruin, Monroe, Dilkes, Fruehling A transcription and�power points are available in the City Clerk's Office and the City website STRATEGIC PLANNIM DISCUSSION City Manager Fruin gave 'ntroductory co lents and summarized the memo from the 3/5/20 Information packet "" a d noted As Stant City Manager Monroe would be making live updates on the projector that uld be ported back to Council and refined as needed. Council members started with an exert a 9KIisting what the most common concerns or opportunities that they have heard from the pubK. City Council members review d the p vious strategic plan goal statement from 2018-19 and discussed whether to keep^e all seve goals, if they needed to be refined, or if the scope needed narrowed or exp nded. Members then discussed if any additional guidance was needed to supplement to stated goal. 1. jopportunities Strong and Resilient Local onomy Unake a comprehensive assessm t of the current public transit system and ent changes to assure that the s ice best meets the needs of the entire unity vely market and grow the local food a nomy h cooperation with the Iowa City Schoo istrict, Iowa Workforce pment, Kirkwood Community College, to Works, and others, increase unities for marginalized populations and low- come individuals to obtain to skills training and good jobs ith Procter & Gamble and impacted supply chaff companies, local economic development organizations, and labor unions t espond effectively to the company's decision to terminate its local production of auty care products 2. Encourage a Vibrant and Walkable Urban Core a. Collaborate with the University of Iowa on its redevelopment of University owned property located in the Riverfront Crossings District, and on improving the quality, accessibility, and use of the Iowa River Corridor Council Work Session March 10, 2020 Page 2 b. Preserve important parts of Iowa City's history by considering the designation of additional buildings as historic landmarks, and, by considering theyreation of an historic preservation district for part of the downtown after cons ing with stakeholders c. Evaluate existing strategies and consider additional action to address the need for reinvestment in the city's existing private housing sto 3. Foster HeNeighborhoods throughout the City Modify the existing Affordable Housing Action PI to include new strategies to improve the availability and affordability oIthUty's ng in Iowa City b. bed the 'Missing Middle"( into land development practices b dopting a Form Based Code for at le (preferably two) of our c. Ensurhe next two budgets contain ufficient funds to make meaningful progress oward achieving thIgoa of the Bicycle Master Plan and Parks Master Plan d. Complete an ne lysis of traffent data and identify actions to improve the safety of our ro dways for bicyclists, and pedestrians 4. Maintain a Solid Finan ' 1 F undafion a. Continue to monitor t impact of the 2013 property tax reform and evaluate alternative revenue as as determined necessary b. Continue to build t e it Emergency Fund c. Monitor potentia changes t Moody's rating criteria and maintain the City's Aaa bond rating d. Continue to duce the City's p arty tax levy e. Maintain h althy fund balances th ughout the City's diverse operations 5. Enhance mmunity Engagement and In rgovernmental Relations a. Expe ment with innovative ways of eng ing with diverse populations in person and on social media b. I rove collaborative problem -solving with vernmental entities in the region on pics of shared interest c. Improve relationships with the executive branch nd legislature by reaching out to legislators and other elected officials and works with City lobbyists 6. Promote Environmental Sustainability a. Adopt an effective Climate Action and Adaptation Plan d ensure the next two budgets contain sufficient funds to facilitate achieving its al b. Support efforts to increase the reach of the Parks and Re cr tion Foundation 7. Advance Social Justice and Racial Equity a. Support organizations and efforts that provide services to people experiencing and recovering from trauma and crisis related to mental health and substance abuse Council Work Session March 10, 2020 Raae 3 b. Consider a policy to limit city business to vendors that y all employees a wage \of $10.10 or higher c. Explore expanded use of a racial equity toolki ithin City government, emidding it within city department and ncil levels d. Consider elevating hourly staff The City Manager's office will make u changes noted during discussion and future City Council work session. 11 Meeting adjourned at 3:40 5/hour or more within two years the Strategic Planning Process memo with the to for the next Strategic Plan discussion at a CITY OIF IOWA CITY www.icgov.org April 7, 2020 ATTACHMENTS: Description Special Work Session Minutes: March 24 Item Number: 3.b. r CITY OF IOWA CITY MEMORANDUM Date: March 30, 2020 To: Mayor and City Council From: Kellie Fruehling, City Clerk Re: Electronic Council Work Session, March 24, 2020, 5:05 PM in Emma J. Harvat Hall Council: Bergus, Mims, Salih, Taylor, Teague, Thomas, Weiner UISG: Wu, Longnecker Staff: Fruin, Monroe, Dilkes, Fruehling, Nagle-Gamm, Knoche, Havel (A transcription is available in the City Clerk's Office and the City website.) Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting was held because a meeting in person was impossible or impractical due to concerns for the health and safety of council members, staff and the public presented by COVID-19. COVID-19 Update City Manger Fruin thanked agencies involved in the Johnson County Emergency Operations Center, State Delegation, the Mayor and City employees for their support and efforts during the COVID-19 crisis. Fruin also gave a breakdown of City services and the status of major operations. Individual Council members expressed their views. Clarification of Agenda Items • [6.j] Water Distribution East Pressure Zone Project... Council member Mims asked for clarification regarding the cost difference between the engineer's estimate and the lowest bid. Public Works Director Knoche provided information. • [5.a(2)] Liquor License New - TCB Pool Hall, 114 E College St ...Council member Taylor confirmed the item could be removed from the agenda as requested. • [6.c] Police Labor Relations Organization of Iowa City Tentative Agreement... Council member Mims thanked the Police Department for coming to an agreement. • [6.e] Removing Appointee to the Community Police Review Board... Mayor Teague noted a resignation letter had been received and thanked the Board member for his services. • [6.i] Jefferson Street/Glendale Road Traffic Calming... Council member Taylor asked if the item could be pulled from the consent calendar for separate consideration. Individual Council members expressed their views. City Attorney Dilkes provided information. • [10] Lease Agreement with MidAmerican Energy Company for a Solar Energy System at Waterworks Prairie Park... Council member Mims asked the Mayor if there would be a recommendation to defer the item to give more time for public comment. Individual Council members expressed their views. Council Work Session March 24, 2020 Page 2 Information Packet Discussion [March 5, March 12, March 191 ➢ March 5 — no discussion ➢ March 12 — no discussion ➢ March 19 — no discussion Council updates on assigned boards, commissions and committees Council members reported on various assigned boards, commissions and committees. Adjourn 5:54 p.m. Item Number: 3.c. CITY OIF IOWA CITY www.icgov.org April 7, 2020 ATTACHMENTS: Description Special Formal Summary of Minutes: March 24 Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5041 Summary of Minutes March 24, 2020 - 7:00 PM Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting was held because a meeting in person was impossible or impractical due to concerns for the health and safety of council members, staff and the public presented by COVID-19. Iowa City City Council Electronic special meeting, held in Emma J. Harvat Hall, 410 E Washington St. Mayor Teague presiding. Council members present: Bergus, Mims, Salih, Taylor, Teague, Thomas, Weiner. Staff members present: Fruin, Monroe, Dilkes, Fruehling, Ralston, Bockenstedt, Nagle-Gamm, Knoche, Havel. UISG: Wu, Longnecker. Call to Order Mayor Teague noted the process for public comments during electronic meetings. 2. Proclamations 2.a. Transgender Day of Visibility - Human Rights Commissioner Cathy McGinnis accepting. Beginning of Consent Calendar (Items 3 — 8) Consider adoption of the Consent Calendar as presented or amended 3. Approval of Council Actions (subject to corrections, as recommended by the City Clerk) 3.a. Special Formal Summary of Minutes: March 3 3.b. Regular Work Session Minutes: March 3 3.c. Regular Formal Summary of Minutes: March 3 4. Receive and File Minutes of Boards and Commissions 4.a. Community Police Review Board: February 11 4.b. Housing & Community Development Commission: February 20 4.c. Library Board of Trustees: January 23 4.d. Public Art Advisory Committee: February 6 5. Permit Motions and Resolutions (as recommended by the City Clerk) 5.a. Liquor License - New 1. Class C Liquor License for Chauncey Entertainment, dba 404 Social, 404 E. College St. 2. Class C Liquor License for ESC Endeavors, LLC, dba TCB Pool Hall, 114 E. College St. (Removed from agenda as requested - see correspondence in the 3/23 late handouts) 3. Class E Liquor License for Wise Food LLC, dba City Liquor, 425 S. Gilbert St. 4. Class C Liquor License for Troon Beverages Inc., dba Finkbine Golf Course, 1380 Melrose Ave. March 24, 2020 Summary of Minutes Page 1 5. Class E Liquor License for Twin City Iowa LLC, dba Iowa City BP, 2875 Commerce Dr. 5.b. Liquor License - Renewals 1. Class C Beer Permit for Suburban Investors, L.C., dba Suburban BP Amoco - Keokuk St., 1905 Keokuk St. 2. Class C Beer Permit for Dolgencorp, LLC, dba Dollar General Store #8137,41 Highway 1 W. 3. Class C Liquor License for Graze Iowa City LLC, dba Graze, 115 E. College St. 4. Class C Liquor License for Mexico Lindo II, Inc., dba Mexico Lindo Grill & Cantina, 1857 Lower Muscatine Rd. 5. Outdoor Service Area for Mexico Lindo II, Inc., dba Mexico Lindo Grill & Cantina, 1857 Muscatine Rd. 6. Class C Liquor License for Ranger Enterprises, Inc., dba The Deadwood, 6 S. Dubuque St. 5.c. Resolution to issue Cigarette Permits to the following: 1. Wise Food LLC., dba City Liquor, 425 S. Gilbert St. 2. GB license, LLC, dba goPuff, 1907 Stevens Dr. (Resolution 20-64) 6. Resolutions and Motions 6.a. Motion to approve disbursements in the amount of $12,137,220.75 for the period of January 1 through January 31, 2020, as recommended by the Finance Director subject to audit. Disbursements are published and permanently retained in the City Clerk's office in accordance with State Code. 6.b. Motion to approve disbursements in the amount of $10,373,479.25 for the period of February 1 through February 29, 2020, as recommended by the Finance Director subject to audit. Disbursements are published and permanently retained in the City Clerk's office in accordance with State Code. 6.c. Motion to approve a tentative agreement between the City of Iowa City and the Police Labor Relations Organization of Iowa City. 6.d. Resolution approving Amendment #2 to an Agreement for Private Development between the City of Iowa City, Hieronymus Square Developers, L.L.C., Iowa City ES Hotel, L.L.C., and HS3 L 4, L.L.C. (Resolution 20-65) 6.e. Resolution to remove Board Member Samuel Conaway from the Community Police Review Board. (Removed from agenda — see correspondence in the 3/24 late handouts) March 24, 2020 Summary of Minutes Page 2 6.f. Resolution Amending FY2020 Inter -fund Transfers. (Resolution 20-66) 6.g. Resolution authorizing the procurement of professional and technical services for Hickory Hill Park Natural Areas Management for the City of Iowa City. (Resolution 20-67) 6.h. Resolution rejecting bids received on March 11, 2020 for the Robert A Lee Recreation Center Phase 2 Improvements Project. (Resolution 20-68) 6.i. Resolution authorizing the installation of speed humps on Jefferson Street and Glendale Road, between Clapp Street and 7th Avenue. (Resolution 20-69) 6.j. Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Water Distribution East Pressure Zone Project. (Resolution 20-70) 6.k. Resolution rescinding award and fixing new time and place for receipt of bids for the rebidding of the FY20 Wastewater Clarifier Repairs Project, and directing City Clerk to publish advertisement for bids. (Resolution 20-71) 6.1. Resolution accepting the work for the Highway 1 and Sunset Street Traffic Signal Improvement Construction Project. (Resolution 20-72) 6.m. Resolution accepting the work for the 2019 Landfill Gate Replacement Construction Project. (Resolution 20-73) 7. Setting Public Hearings 7.a. Resolution setting a public hearing for April 7, 2020, on a proposal to convey a single family home located at 1234 Sandusky Drive. (Resolution 20-74) 7.b. Resolution setting a public hearing on April 7, 2020 on project manual and estimate of cost for the construction of the Iowa Avenue Bridge Repair Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. (Resolution 20-75) 7.c. Resolution setting a public hearing for the April 21, 2020 City Council meeting regarding the FY2021 Iowa Department of Transportation Consolidated Transit Funding Application for Iowa City Transit. (Resolution 20-76) 8. Correspondence 8.a. Sara Barron, Johnson County Affordable Housing Coalition: South District Form -Based Code 8.b. University of Iowa Power Plant: Tom Carsner, Becky Hall, Del Holland 8.c. Deer Management: Laurie Crawford, Zac Wedemeyer [Staff response included] March 24, 2020 Summary of Minutes Page 3 8.d. Eric Mueller: Iowa City Parking Garages [Staff response included] 8.e. David Rhodes: street cleaning [Staff response included] 8.f. COVID-19 issues: Rasmus Schlutter, Austin Wu, Iowa City Tenants Union (ICTU), Brook Dearborn Huston, Michael Halbousi, Dan Shaw, Johnson County Affordbale Housing Coalition, Michael Berg, Craig Owsley, Matthew Blackwell, Jennifer Marsh, Rob Myers 8.g. Carol deProsse: Downtown bar 8.h. Marla Bailey: Iowa City public Library 8.i. Austin Wu: Letter from UISG regarding the potential development at 12 E. Court St 8.j. Removal of (1) Disabled Parking space in front of 1523 Broadway Street End of Consent Calendar Motion to approve consent calendar as amended, removing item 5.a(2) and 6.e from the agenda as requested. Moved by P. Taylor, seconded by S. Mims. Motion Passed. (7 Ayes) Transportation Planner Ralston provided information regarding item 6.i. The following individuals appeared: Rachel Carlson and Theresa Biancheri. Individual Council members expressed their views. Motion to accept correspondence for item 5.a(2) from Erin McKeen, item 6.e from Samuel Conaway, and item 6.i from Feather Lacy, Rachael Carlson, Theresa Biancheri, Jenn Bowen. Moved by S. Mims, seconded by J. Weiner. Motion Passed. (7 Ayes) 9. Community Comment (items not on the agenda) - No one appeared. Regular Formal Agenda 10. Resolution approving the lease of land at the Waterworks Prairie Park to MidAmerican Energy Company for a large-scale solar energy system. A public hearing was held. City Manager Fruin provided background information. Adam Joblonski, Mid American Energy, presented a power point. The following individuals appeared: Jerry Wetlaufer, Regenia Bailey. Individual Council members expressed their views. Motion to continue public hearing and defer item to the April 7th meeting. Moved by P. Taylor, seconded by S. Mims. Motion Passed. (7 Ayes) Motion to accept correspondence from Lynette Marshall, Miriam Kashia, James Ankrum, Gail Bishop, Charlene Lange, Carol deProsse, Laurie Crawford, Viana Rockel, Patricia Ryan, Casey Mahon, Stephen Locher, Sue O'Dorisio, Kim Palmer, Darrow Center, Liz Moore, Robert Sessions, Feather Lacy, Katherine Carolan, Sherri Bergstrom, Jim Walters, Jim Trepka. Moved by M. Salih, seconded by S. Mims. Motion Passed. (7 Ayes) March 24, 2020 Summary of Minutes Page 4 11. Resolution instituting proceedings to take additional action for the issuance of not to exceed $11,600,00 General Obligation Bonds. A public hearing was held. Finance Director Bockenstedt presented a power point. Motion to approve Resolution 20-77. Moved by M. Salih, seconded by J. Thomas. Motion Passed. (7 Ayes) 12. Resolution instituting proceedings to take additional action for the issuance of not to exceed $700,000 General Obligation Bonds. A public hearing was held. No one appeared. Motion to approve Resolution 20-78. Moved by P. Taylor, seconded by L. Bergus. Motion Passed. (7 Ayes) 13. Resolution authorizing the issuance of $12,145,000 General Obligation bonds, series 2020, and levying a tax for the payment thereof. Motion to approve Resolution 20-79. Moved by M. Salih, seconded by J. Thomas. Motion Passed. (7 Ayes) 14. Resolution amending the FY2020 Operating Budget. A public hearing was held. No one appeared. Motion to approve Resolution 20-80. Moved by J. Weiner, seconded by P. Taylor. Motion Passed. (7 Ayes) 15. Resolution adopting the annual budget for the fiscal year ending June 30, 2021. A public hearing was held. Assistant City Manager Monroe presented a power point. Individual Council members expressed their views. Motion to approve Resolution 20-81. Moved by S. Mims, seconded by J. Thomas. Motion Passed. (7 Ayes) 16. Resolution approving the three-year Financial Plan for the City of Iowa City, Iowa, and the five-year Capital Improvement Plan. Motion to approve Resolution 20-82. Moved by M. Salih, seconded by L. Bergus. Motion Passed. (7 Ayes) 17. Resolution Authorizing the Mayor to sign and the City Clerk to attest the Consent Order between the City of Iowa City and the Environmental Protection Agency regarding zinc effluent limitations at the Wastewater Treatment Plant. Council member Taylor noted a typo. Public Works Director Knoche provided information. Individual Council members expressed their views. March 24, 2020 Summary of Minutes Page 5 Motion to approve Resolution 20-83. Moved by J. Thomas, seconded by P. Taylor. Motion Passed. (7 Ayes) 18. Ordinance amending Title 16, entitled "Public Works", Chapter 3, "City Utilities", Article D, "Wastewater Treatment Works Users", Section 6, "Building Sewers and Connections"; and Article E, "Wastewater Treatment Works Indirect Discharge", Section 4, "Pretreatment Standards", Subsection B(2) to establish updated influent limitations for Zinc. (First Consideration) Public Works Director Knoche presented information. Motion to give first consideration. Moved by J. Thomas, seconded by J. Weiner. Motion Passed. (7 Ayes) 19. Resolution authorizing the Mayor to sign and the City Clerk to attest the 28E agreement between the City of Iowa City, Johnson County, the City of Coralville and the City of North Liberty for the Behavioral Health Urgent Care Center a/k/a the GuideLink Center ("the Center"). Council member Mims provided background information and a summary services at the Center. Individual Council members expressed their views. Motion to approve Resolution 20-84. Moved by S. Mims, seconded by P. Taylor. Motion Passed. (7 Ayes) 20. Council Appointments 20.a. Civil Service Commission - One vacancy to fill a four-year term. April 7, 2020 - April 1, 2024. (Term expires for Richard Wyss) Individual Council members expressed their views. Motion to appoint Richard Wyss. Moved by M. Salih, seconded by P. Taylor. Motion Passed. (7 Ayes) 21. Announcement of Vacancies - Previous Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after the initial announcement; but will continue to advertise vacancies on the City website and Council agenda. More information may be found on the City website or in the City Clerk's office. Public Art Advisory Committee - One vacancy to fill an unexpired term. Effective June 1, 2020 - December 31, 2020. (Vero Rose Smith resigned) Applications must be received by 5:00 P.M., Tuesday, April 14, 2020. Civil Service Commission - One vacancy to fill an unexpired term. Upon appointment - April 4, 2022. (Stephanie Houser resigned) March 24, 2020 Summary of Minutes Page 6 Applications must be received by 5:00 P.M., Tuesday, March 31, 2020. Airport Zoning Board of Adjustment - One vacancy to fill a five- year term, January 1, 2016 - December 31, 2020. (Formerly advertised) Historic Preservation Commission (E. College SO - One vacancy to fill a three-year term, July 1, 2018 - June 30, 2021. (Term expired for Esther Baker) Historic Preservation Commission (Woodlawn) - One vacancy to fill an unexpired term. Effective upon appointment - June 30, 2021. (Lee Shope resigned) Vacancies will remain open until filled. 22. Community Comment - The following individuals appeared: Austin Wu, UISG Liaison, presented UISG updates. Dan Shaw appeared regarding CODVID-19. 23. City Council Information - Council members reported on various meetings attended, upcoming meetings, community events, and items of interest. 24. Report on Items from City Staff a. City Manager - none b. City Attorney - none C. City Clerk - none 25. Adjourn Motion to adjourn at 8:50 p.m. Moved by M. Salih, seconded by S. Mims. Motion Passed. (7 Ayes) Br Teague, Mayor Kellie K. Fruehling, C y Clerk March 24, 2020 Summary of Minutes Page 7