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Home My WebLink About2020-04-21 OrdinanceItem Number: 13. AL CITY OF IOWA CITY =�c�- COUNCIL ACTION REPORT April 21, 2020 Ordinance Amending Title 3, Entitled "City Finances, Taxation And Fees," Chapter 4, Entitled "Schedule Of Fees, Rates, Charges, Bonds, Fines, And Penalties," Section 3-4-5, Entitled "Solid Waste Disposal. Prepared By: Jacklyn Fleagle, Budget and Compliance Officer Reviewed By: Dennis Bockenstedt, Finance Director Fiscal Impact: Solid Waste Disposal rate adjustments for FY2021 amounting to an increase of approximately $170,000 per year in revenues for the Refuse fund and $330,000 per year in revenues for the Landfill fund. Recommendations: Staff: Approval Commission: N/A Attachments: Notice of Public Hearing Draft Fees and Rate Ordinance Executive Summary: The Finance Department requests the City Council hold a public hearing for April 21, 2020 to consider amending Title 3, Chapter 4 of the City Code. Title 3, Chapter 4 amendments include an increase in residential solid waste collection fees for curbside recycling fees by $.90 per dwelling unit per month, an increase in residential solid waste collection fees for all TVs or monitors to $21.50, an increase in landfill use fees for all TVs or monitors to $15.00 per item, an increase in landfill contaminated soil rates to $50 per ton, an increase in landfill use fees for solid waste disposal fees by $2.50 per ton, and an increase of landfill use fees for minimum fee in lieu of tonnage fees by $.50 in fiscal year 2021. Background /Analysis: Title 3, Chapter 4 of the City Code is the `Schedule of Fees, Rates, Charges, Bonds, Fines and Penalties' Solid Waste Disposal Rate Adjustments In the fiscal year 2019, the Refuse Collection fund had an ending unassigned fund balance of $1,563,487. The revised projected fund balance for fiscal year 2020 is estimated to be $1,405,923, a 10.1% decrease. The City's curbside recycling program has seen an increase in the number of customers and a 30% increase in materials recycled by weight with the addition of larger recycling carts and the transition to single -stream recycling. Without the $.90 per unit per month rate increase from $5.10 per dwelling unit per month to $6.00 per dwelling unit per month, the fund balance would continue to decline. The majority of the other rate adjustments largely impact the Landfill fund. In fiscal year 2020, the Landfill fund had an ending unassigned fund balance of $2,509,229. The revised projected fund balance for fiscal year 2020 is estimated to be $1,679,658, a 33.1 % decrease. The City needs to increase electronics recycling rates for TVs and monitors to cover the per -item cost from the City's electronics recycling vendor. The electronics rate for residential solid waste collection fees is going from $18.50 per item for TVs or monitors less than 18 inches and $23.50 per item for TVs or monitors 18 inches or greater to $21.50 per item for all TVs or monitors. The electronics rate for landfill use fees is going from $12.00 per item for TVs or monitors less than 18 inches and $17.00 per item for TVs or monitors 18 inches or greater to $15.00 per item for all TVs or monitors. The contaminated soil rate needs to be increased from $15.00 per ton to $50.00 per ton to cover the costs of administrative work associated with receiving the material and the potential liability. Finally, the solid waste disposal fees for City residents is going from $42.50 to $45.00 per ton and for non -City residents from $47.50 to $50.00 per ton. The minimum fee in lieu of tonnage fees is going from $6.50 to $7.00 for City residents and from $7.00 to $7.50 for non -City residents. These landfill use fee increases are necessary to ensure the long-term ability to fund operations and financial assurance reserves. The Refuse Collection fund and the Landfill fund are enterprise or business -type funds that are expected to be self -funding. The primary solution is to review user rates to ensure that the funds are generating sufficient revenue to cover both their operating and capital expenses. By implementing the solid waste and landfill rate increases mentioned previously in fiscal year 2021, the anticipated declines in the funds' cash balances are greatly reduced. This solution also provides for a much healthier and sustainable fund over time versus financing the necessary capital improvements through revenue bonds or other debt. The proposed fee increases are expected to generate enough revenue to support the increase in operating costs and ensures that the Refuse Collection and Landfill funds remain self -funding enterprises. The expected increase in revenues for the Refuse Collection fund is approximately $170,000 a year, and the expected increase in revenues for the Landfill fund is approximately $330,000 a year. ATTACHMENTS: Description Notice of Public Hearing Draft Fees and Rate Ordinance Notice of Public Hearing Notice is hereby given that a public hearing will be held at which the Council will consider: Ordinance amending Title 3, Entitled "Finances, Taxation and Fees," Chapter 4, entitled "Schedule of Fees, Rates, Charges, Bonds, Fines and Penalties," of the City Code to increase solid waste disposal charges and fees. Copies of the proposed ordinance are on file for public examination in the office of the City Clerk, City Hall, Iowa City, Iowa, which is currently closed to the public because of the coronavirus. Copies are available by telephoning the City Clerk at 319/356-5043 or emailing kellie-fruehling(a Iowa-city.org. The public hearing will be held at 7:00 p.m. on April 21, 2020, in Emma J. Harvat Hall of the Iowa City City Hall, 410 E. Washington Street, Iowa City. If City Hall remains closed to the public, the meeting will be an electronic meeting using the Zoom Meetings Platform. For information on how to participate in the electronic meeting, see www.icgov.org/councildocs or telephone the City Clerk at 319/356-5043. Persons wishing to make their views known for Council consideration are encouraged to participate. Kellie K. Fruehling, City Clerk STAFF PRESENTATION TO FOLLOW: 1 r I C04;qui h CITY OF lOVVA CITY 410 East Washington Street Iowa City, Iowa S2240-1826 (319) 356-5000 (3I9) 356-5009 FAX www.icgov.org City of Iowa City Landfill Et Refuse Collection Rate Ordinance First Consideration April 21, 2020 Dennis Bockenstedt, Finance Director Refuse Collection Fund: Curbside Recycling Rate Increase • Approved as part of FY2021 budget and three-year financi; plan • Rate increase of $.90 per dwelling unit per month • Monthly rate goes from $5.10 to $6.00 per month on July 1 • Will generate approximately $170,000 annually to the cover increased cost of processing recycled materials • Last curbside recycling fee increase was $1.00 per dwelling unit per month in FY2018 4I Dennis Bockenstedt, Inanc Dinector Ail Curbside Recycling Operations Growth 2,500 2,000 1,000 mm Curbside Recycling Operations 2015 2016 2017 Year 2018 2019 $1,200,000 $1,000,000 $800,000 y N u V $600,000 m m 0 L W0,000 a $200,000 1 r� Dennis Bockenstedt, Finance Director Refuse Collection Fund Financial Projections Total Revenues vs. Expenditures Fund:Refuse Collection Fund $4.75 $4.5 P 0 E $4.25 $4 $3.75 2021 Budget 2022 Projected 2023 Projected 2024 Projected 2025 Projected 2026 Projected Total Expenses — Total Revenue Dennis Bockenstedt, Finance Director Landfill Fund Rate Changes • Landfill solid waste disposal rate increase of $2.50 per ton • Resident rate from $42.50 to $45.00 per ton • Non-resident rate from $47.50 to $50.00 per ton • Contaminated soil disposal rate increase of $35.00 per ton • Rate increase from $15.00 to $50.00 per ton • Minimum solid waste disposal fee increase of $.50 • Resident rate from $6.50 to $7.00 • Non-resident rate from $7.00 to $7.50 per ton • Estimated to generate approximately improvements, closure reserves, and $350,000 annually for capital operations Last tipping fee increase was $4.00 per ton in FY2016 Dennis ckenstedt, Finance Director Landfill Rate Changes TV's and monitors < 1811: Pickup rate increasing from $18.50 to $21.00 per item Dropoff rate increasing from $12.00 to $15.00 per item TV's and monitors > 1811: Pickup rate decreasing from $23.50 to $21.00 per item Dropoff rate decreasing from $17.00 to $15.00 per item Revenue neutral but will create operating efficiencies Landfill Fund Balance Projections Dennis Bockenstedt, hector Landfill and Refuse Collection Fund Rate Changes • Approved as part of FY2021 budget and three-year financial plan • Curbside Recycling rate increase of $.90 per dwelling unit per month • Landfill solid waste disposal rate increase of $2.50 per ton • Contaminated soil disposal rate increase of $35.00 per ton • Minimum solid waste disposal fee increase of $.50 • TV and monitor pickup and disposal rates are being equalized Dennis Bockenstedt, Finance Director Any questions? Dennis Bockenstedt, Finance Director STAFF PRESENTATION CONCLUDED � r rrM as � h CITY OF IOWA CITY 410 East Washington Strect Iowa City, Iowa 52240-1826 (3 19) 356-5000 (3 19) 356-5009 FAX www. icgov. o rg Prepared by: Jacklyn Fleagle, Budget & Compliance Officer, 410 E. Washington Street, Iowa City, IA 52240; 319- 356-5063 Ordinance No. Ordinance Amending Title 3, Entitled "City Finances, Taxation And Fees," Chapter 4, Entitled "Schedule Of Fees, Rates, Charges, Bonds, Fines, And Penalties," Section 3-4-5, Entitled "Solid Waste Disposal" Whereas, pursuant to Chapter 384, Code of Iowa (2013), the City of Iowa City is authorized to establish and provide for the collection of rates to pay for the City's utility systems, including the City's solid waste disposal services at the municipal landfill; and Whereas, the City's financial policies dictate that the Refuse and Landfill funds shall be self-supporting; and Whereas, the City's current solid waste disposal rate structure does not provide sufficient revenue to fund the necessary operations; and Whereas, the Iowa City Council intends to provide a solid waste disposal rate and fee structure that makes the City's refuse and landfill utilizes self-sustaining; and Whereas, it is in the public interest to increase certain fees and charges associated with said solid waste disposal services at the municipal landfill; and Whereas, the Iowa City City Council proposes to increase residential solid waste collection fees for curbside recycling by $.90 per dwelling unit, per month, to change residential solid waste collection fees for all TVs or monitors to $21.50, to change landfill use fees for all TVs or monitors to $15.00 per item, to increase contaminated soil to $50 per ton, to increase landfill use fees for solid waste disposal by $2.50 per ton, and to increase landfill use fees for minimum fee in lieu of tonnage fees by $.50 on July 1, 2020, to adequately finance the municipal landfill and refuse operational costs; Now, therefore, be it ordained by the City Council of the City of Iowa City, Iowa: Section I. Amendment. Title 3, entitled "City Finances, Taxation, and Fees," Chapter 4, entitled "Schedule of Fees, Rates, Charges, Bonds, Fines, and Penalties," Section 3-4-5, entitled "Solid Waste Disposal," of the Iowa City Code is hereby amended by deleting it in its entirety and replacing it as follows: 3-4-5: Solid Waste Disposal: Description Of Fee, Charge, Bond, Fine Or Penalty Charge Yard waste collection fees: r— Per dwelling unit, per month $2.00 r -- Low income discount 75 percent of monthly charge r Untreated wood waste Free i Collection of large items fees: r -- Appliance collection, per item collected $20.00 Ordinance No. Page 2 Description Of Fee, Charge, Bond, Fine Or Penalty Charge Bulky solid waste — $12.50 per stop and 1 item; $6.00 per additional items Tire collection $3.75 per fire; $7.50 tire and rim Residential solid waste collection fees: Curbside household refuse: Per dwelling unit, per month $12.00 7_1 Low income discount 75 percent of monthly charge Per sticker for each additional bag beyond each unit's $ 2.50 each monthly allotment F_I Additional refuse carts over 1, per month 12.00 each F r- -- — --- Per 2 rooming units, per month (in addition to the dwelling unit fees) T --- - — 15.90 r— — -- -- Electronic waste -- -- — -- Ns or monitors $21.50 per item Curbside recycling: I r-- J__ -- - ---- - --- - - - - Per dwelling unit, per month I ------ $6.00 r--- ---- Low income discount ---- 75 percent of monthly charge Iowa City community compost $20.00 per ton, $2.00 minimum Wood chip mulch $10.00 per ton, $2.00 minimum Deposit and delinquency fee combined for City water and/or sanitary sewer and/or solid waste collection accounts: Residential owner account, per combined residential service 0.00 for City water and/or sanitary sewer and/or solid waste collection service tenant account, per combined residential service120.00City FRe,idential water and/or sanitary sewer and/or solid waste ection service 5 percent delinquency charge on current billed portion of the 5 percent current billed portion. Can be r outstanding amount on combined water and/or sanitary waived once every 12 months sewer and/or solid waste account that is not paid within 22 days of billing date Delinquency deposit for combined water and/or sanitary sewer An amount equal to an average 2 -month and/or solid waste collection service billing for the delinquent account. Can be waived if the account holder enrolls in SurePay Special wastes disposal fees: I r— I Disposal of special wastes (except for asbestos containing 2 times the landfill use fees in this material and contaminated soils) section I r Minimum fee 2 times the landfill use fee for 1 ton Ordinance No. Page 3 Description Of Fee, Charge, Bond, Fine Or Penalty I Charge Asbestos containing material (ACM): Nonfriable ACM, from Iowa City premises subject to a Property Tax and City owned property $100.00/ton r Nonfriable ACM, from other locations 1105.00/ton r- - - Frable ACM, from Iowa City premises subject to a Property Tax and City owned property 100.00/cubic yard Friable ACM, from other locations ' 05.00/cubic yard r [-Fw mum fee for any regulated ACM 100.00 Contaminated soil: 50.00/ton r------ -- --- Minimum fee for contaminated soil ----- - - ----- ----------- 150.00 r— --- ---�- Disposal of large items fees (see also Collection of large items fees above): - - - - Appliance disposal fees: 1.00/cubic foot Commercial per item disposed r f rResidential per item disposed $12.50 (at landfill scale house) I Tire disposal fee: ter- Per pound - --- - $ 0.15- ---------------- -I — --- --- Subject to minimum fee - - - - 3.00 -- Untreated wood waste and yard waste: _ 24.00/ton -I Minimum - - - - - - -[Minim 2 .00 Landfill use fees: — - — - Arriving at the landfill with an unsecured or uncovered load: r- - First instance in trailing 12 months Warning rF-FSecond or subsequent instances in trailing 12 months $50.00 r- r- r - Electronic waste Solid waste from Iowa City premises subject to a Property Tax and City owned property: $3.00 per item; TVs or monitors $15.00 per item Total landfill fee per ton (includes State fee per ton) 1$45.00 All other solid waste: r-� r - Total landfill fee per ton (includes State fee per ton) Minimum fee in lieu of tonnage fees (300 pounds or less): Solid waste from Iowa City premises subject to a 7.00 Property Tax and City owned property Ordinance No. Page 4 Description Of Fee, Charge, Bond, Fine Or Penalty Charge All other solid waste 7.50 ---- ---------- Section II. Repealer. All ordinances and parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed. Section III. Severability. If any section, provision or part of the Ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the Ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. Section IV. Effective Date. This Ordinance shall be in effect on July 1, 2020. Passed and approved this day of . 20 Mayor Attest: CiClerk ipived by Attorney's Office - 4/14/2020 Ordinance No. Page It was moved by and seconded by _ Ordinance as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: First Consideration 04 Vote for passage: AYES: Taylor, Teague. NAYS: Second Consideration _ Vote for passage: Date published Bergus Mims Salih Taylor Teague Thomas Weiner 21/2020 Thomas, Weiner, Bergus, Mims, Salih, None. ABSENT: None. that the Item Number: 14. AL CITY OF IOWA CITY =�c�- COUNCIL ACTION REPORT April 21, 2020 Ordinance amending Title 17, entitled "Building and Housing," Chapter 5, entitled Housing Code," to delay the requirement for radon testing and mitigation in single-family and duplex rental units until July 1, 2021. (First Consideration) Prepared By: Stan Laverman, Senior Housing Inspector Reviewed By: Erika Kubly, Neighborhood Services Coordinator Tracy Hightshoe, Neighborhood & Development Services Director Fiscal Impact: No impact. Recommendations: Staff: Approval Commission: N/A Attachments: Ordinance Executive Summary: To reduce exposure and limit the spread of COVID19, staff recommends delaying the effective date of the radon testing and mitigation requirements until July 1, 2021. Background /Analysis: The radon requirements would result in at least two extra visits to a single family or duplex property by people not typically associated with the property. If radon mitigation was required it could result in visits by multiple contractors to bid the work and additional visits by radon mitigation installers for the actual installation. While staff strongly believes that radon testing and mitigation is important, requiring the radon testing and mitigation work to be done at this particular time is not advisable. Staff encourages property owners to use this time to schedule radon inspections, and mitigation, if necessary, when units maybe vacant. Testing completed throughout this year will be accepted to document compliance with the radon requirements that will go in effect on July 1, 2021. ATTACHMENTS: Description Ordinance Prepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington Street, Iowa City, IA 52240; 319-356-5030 ORDINANCE NO. Ordinance amending Title 17, entitled "Building and Housing," Chapter 5, entitled "Housing Code," to delay the requirement for radon testing and mitigation in single-family and duplex rental units until July 1, 2021. Whereas, in Ordinance No. 19-4816, City Council adopted an ordinance that required single-family and duplex rental units to be tested for radon beginning July 1, 2020; and Whereas, due to COVID-19, the radon testing requirement should be deferred until July 1, 2021; and Whereas, it is in the City's best interest to adopt this ordinance. Now, therefore, be it ordained by the City Council of the City of Iowa City, Iowa: Section I. Amendments. 1. Title 17, entitled "Building and Housing," Chapter 5, entitled "Housing Code," Section 18, entitled, "Minimum Structure Standards for All Rental Housing," Subsection T, is amended by adding the following underlined text and deleting the following strike -through text: This provision applies to all applications for new rental permits filed on or after July 1, 2820 2021 and all renewals of rental permits that expire on or after July 1, 2820 2021. Section II. Repealer. All ordinances and parts of ordinances in conflict with the provision of this Ordinance are hereby repealed. Section III. Severability. If any section, provision or part of the Ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the Ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. Section IV. Effective Date. This Ordinance shall be in effect after its final passage, approval and publication, as provided by law. Passed and approved this day of 2020 Mayor Attest: City Clerk Ordinance No. Page It was moved by and seconded by_ Ordinance as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Bergus Mims Salih Taylor Teague Thomas Weiner First Consideration 04/21/2020 Vote for passage: AYES: Weiner, Bergus, Mims, Salih, Taylor, Teague, Thomas. NAYS: None. ABSENT: None. Second Consideration Vote for passage: Date published that the