HomeMy WebLinkAbout2020-05-05 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the City
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Iowa City
City Council Agenda + r 1
Electronic , ►-
Regular Formal
May 5, 2020 - 7:00 PM CITY O( IOWA CITY
Zoom Meeting Platform www.iogov.org
www.icgov.org
Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic
meeting is being held because a meeting in person is impossible or
impractical due to concerns for the health and safety of Council
members, staff and the public presented by COVID-19. You can watch
the meeting on cable channel 4 (118.2 QAM) in Iowa City, University
Heights and Coralville, or you can watch it online at any of the following
websites: • https://citychannel4.com/live -
https://www.youtube.com/user/citychannel4/live •
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and can comment on an agenda item by joining the Zoom meeting via
the internet by going to: https://zoom.us/webinar/register/WN_20m9T-
33Sg6ZP1ycroeKmg If you have no computer or smartphone, or a
computer without a microphone, you can call in by phone by dialing
(312) 626-6799 and entering the meeting ID 945-0442-3598 when
prompted. Providing comment in person is not an option. If you wish to
use presentation materials with your comments, please provide them to
the City Clerk at kellie-fruehling@iowa-city.org at least 24 hours before
the meeting. Your materials will be presented for you.
Call to Order
2. Proclamations
2.a. Asian Pacific American Heritage Month
2.b. National Police Week
2.c. National Public Works Week
Beginning of Consent Calendar
May 5, 2020 City of Iowa City Page 1
Consider adoption of the Consent Calendar as presented or amended
3. Approval of Council Actions (subject to corrections, as recommended by
the City Clerk)
3.a. Regular Work Session Minutes: April 21
3.b. Regular Formal Summary of Minutes: April 21
4. Receive and File Minutes of Boards and Commissions
4.a. Airport Commission: February 13
4.b. Airport Commission: March 12
4.c. Housing & Community Development Commission: March 12
4.d. Human Rights Commission: February 18
4.e. Library Board of Trustees: February 27
4.f. Senior Center Commission: February 20
4.g. Telecommunications Commission: January 27
4.h. Telecommunications Commission: February 24
5. Permit Motions and Resolutions (as recommended by the City Clerk)
5.a. Liquor License - Renewals
1. Special Class C Liquor License for Riverside Theatre, dba
Riverside Theatre, 213 N. Gilbert St.
2. Class C Beer Permit for New Pioneer Cooperative Society,
dba New Pioneer Food Co-op, 22 S. Van Buren St.
3. Class C Liquor License for Iowa Hickory LLC, dba Mosley's,
525 S. Gilbert St.
4. Outdoor Service Area for Iowa Hickory LLC, dba Mosley's,
525 S. Gilbert St.
5. Class C Liquor License for Quzer Inc., dba Shakespeare's,
819 1 st Ave. S.
6. Outdoor Service Area for Quzer Inc., dba Shakespeare's,
819 1 st Ave. S.
7. Class C Liquor License for Column, Inc., dba Sports Column,
12 S. Dubuque St.
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6.a. UISG Appointments
May 5, 2020 City of Iowa City Page 2
Motion approving the appointment of Ryan Longenecker as the
City Council Liaison and Anna Van Heukelom as the Alternate City
Council Liaison from the University of Iowa Student Government
(UISG) to the City Council until May 1, 2021.
Comment: This motion affirms the appointment of UISG representative Ryan
Longenecker as the City Council Liaison and Anna Van Heukelom as Alternate City
Council Liaison for 2020-2021. Correspondence included in Council packet.
6.b. Police Labor Relations Organization Collective Bargaining
Agreement - Fiscal Years 2021-2025
Resolution authorizing an agreement between the City of Iowa City
and the Police Labor Relations Organization of Iowa City to be
effective July 1, 2020 through June 30, 2025.
Comment: This is a 5 year agreement for fiscal years 2021-2025. The agreement
establishes wage and insurance settlements for each of the 5 years, permits the Chief
to hire certified officers up to and including step 3 of the wage scale, establishes a sick
leave conversion option for officers with at least 1000 hours of accrued sick leave, and
extends the City's Family and Parental Leave Policy to Police bargaining unit
members. In addition, the agreement modifies contract provisions related to uniforms,
scheduling of over time, accrual of comp time for contracted event over time
assignments, and monthly target ammunition allotments.
6.c. ICHA 5 -Year Plan for Fiscal Years 2020-2024 and the Annual Plan
for Fiscal Year 2020
Resolution adopting the Iowa City Housing Authority's 5 -Year Plan
for Fiscal Years 2020-2024 and the Annual Plan for Fiscal Year
2020.
Comment: The U.S. Department of Housing and Urban Development requires Housing
Authorities to submit a 5 -Year Plan and an Annual Plan to describe their mission and
their long-term plan for achieving that mission. The Annual Plan provides details about
the ICHA's current programs and the resident population served and serves as the
annual application for grants to support improvements to public housing buildings
(Capital Fund Program).
6.d. Amended bylaws for Public Art Advisory Committee
Resolution Adopting Amended By -Laws for the Iowa City Public
Art Advisory Committee.
Comment: The City Council reviewed and adopted an Iowa City Public Art Strategic
Plan 2020-2025 on November 4, 2019. One goal of the plan included the evaluation of
the structure, size, practices and accessibility of the Public Art Advisory Committee. As
a result of that evaluation, the committee recommends adoption of the attached by-laws
to increase the membership from seven (7) to nine (9) members; at least three (3) shall
be art or design professionals and two (2) members shall be ex -officio and represent
staff from each of the Departments of Public Works and Parks and Recreation. The
Iowa City Rules Committee reviewed this amendment on April 27, 2020 and recommend
approval.
6.e. Iowa Avenue Bridge Repair
Resolution awarding contract and authorizing the Mayor to sign
and the City Clerk to attest a contract for construction of the Iowa
Avenue Bridge Repair Project.
May 5, 2020 City of Iowa City Page 3
Comment: Bids for this project were received on Wednesday, April 29, 2020, and
the following bids were received:
Minturn, Inc. Brooklyn, IA $ 128,025.00
Hawkeye Paving Bettendorf, IA non-reponsive
Engineer's Estimate $ 100,000.00
Public Works and Engineering recommend award of the project to Minturn, Inc. of
Brooklyn, Iowa. The project will be funded through the Annual Bridge Maintenance and
Repair account # S3910.
6.f. Prentiss Street Bridge Replacement
Resolution awarding contract and authorizing the City Engineer to
sign a contract for construction of the Prentiss Street Bridge
Replacement Project (BROS-3715(663)--8J-52).
Comment: Bids for this project were received on Tuesday, April 21, 2020, and
the following bids were received:
Portzen Construction, Inc.
Iowa Bridge & Culvert, LC
Vieth Construction Corp.
Boomerang Corp.
Engineer's Estimate
Dubuque, IA
$ 1,398,708.11
Washington, IA
$ 1,711,265.50
Cedar Falls, IA
$ 1,789,506.35
Anamosa, IA
$ 1, 930, 910.98
$ 1, 370, 000.00
Public Works and Engineering recommend award of the project to Portzen
Construction, Inc. of Dubuque, Iowa. The project will be funded through
Account #S3935 — Prentiss Street Bridge Replacement.
6.g. 2019 Summer Sidewalk Repair
Resolution accepting the work for the 2019 Summer Sidewalk
Repair Project.
Comment: The project has been completed by Quality Construction Services of
Eldridge, Iowa, in substantial accordance with the plans and specifications. The
Engineer's Report and Performance and Payment bonds are on file with the
City Engineer.
• Project Estimated Cost: $ 74,000.00
• Project Bid Received: $ 73,735.00
• Project Actual Cost: $ 73,266.84
6.h. Washington Street Streetscape Project — Clinton Street to Linn
Street
Resolution approving the final contract price for the 2016
Washington Street Streetscape Project — Clinton Street to Linn
Street.
Comment: The final cost of this project was incorrectly included in the resolution and
on the agenda accepting the project on August 6, 2019. This resolution corrects the
May 5, 2020 City of Iowa City Page 4
final contract price to $4,284,122.25.
7. Setting Public Hearings
7.a. Amend the FY2020 Operating Budget
Resolution setting public hearing on amending the FY2020
Operating Budget.
Comment: This resolution sets public hearing for May 19, 2020 to amend the FY2020
operating budget.
8. Correspondence
8.a. Erin Jehle: Thank you for considering Parking Permit Fees
8.b. Marcia Murphy: For the City Council
8.c. Prairie Restoration: Judith Pfohl (x2), Pam Nims
8.d. Donna Hirst: COVID-19
8.e. University of Iowa Student Government: Letter from UISG
Regarding Utilities Relief
8.f. Mary Kirkpatrick: Thank you
End of Consent Calendar
9. Community Comment (items not on the agenda) [UNTIL 8 PM]
Community Comment will be continued, if necessary, prior to "City
Council Information" item at the end of the meeting agenda.
10. Planning and Zoning Matters
If a majority of the Council is inclined not to concur with the Planning and
Zoning Commission recommendation a consult with the Planning and
Zoning Commission should be offered before the close of the public
hearing.
10.a. Rezoning - Eastbrook Street and American Legion Road
Ordinance conditionally rezoning land near the intersection of
Eastbrook Street and American Legion Road from Interim
Development Single -Family (ID -RS) to Neighborhood Public (P-1)
for approximately 2.14 acres, to Low Density Multi -Family
Residential (RM -12) for approximately 10.64 acres, and to Low
Density Single -Family Residential (RS -5) for approximately 22.51
acres. (REZ19-13)
Comment: At its April 2 meeting, by a vote of 7-0, the Planning and Zoning Commission
recommended approval of this rezoning subject to conditions related to affordable
May 5, 2020 City of Iowa City Page 5
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CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa S2240-1826
(319) 3S6-5000
(319) 356-5009 FAX
wvvw.icgov.org
City Council Agenda — May 5, 2020
Information submitted between distribution of packet on Thursday and close of business on
Monday.
Late Addition(s):
Consent Calendar
Item 8 Correspondence:
Item 8.g. Letter Re Solar Project at Water Works Parks: Tom Carsner
Item 8.h. "FY2020-2023 Transportation Improvement Program" (TIP)
for the Iowa City Urbanized Area: Judith Pfohl
Late Handout(s):
Consent Calendar
Item 8 Correspondence:
Item 8.c. Prairie Restoration: Pam Nims, Judy Pfohl, Peggy and Randy
Hausler, Mary Mockaitis, Andrea Rost, Aaron Gibson, Kristin Cannon,
Pam Polman, Patricia Benson (x3), Michael Graham, Cecilia Norris,
Dave Scott, Amie Villarini, Jean Florman, Mary Knudson (X2), Paula
Swygard, Meredith Mahy Gall, Chaorong Wu, Gayle Bray, Kecia Leary
— Kyle Vogel — Ben & Michaela Vogel, Jared Stiles, Scott Riek,
Priyanka Vakkalanka, Joseph Townsend, Janet Skiff, Craig Mosher
Item 8.d. COVID-19: Sarah Averill
housing, platting, conformance with the concept plan, trail connections, drainage, and
traffic calming. Approval will allow for future development of a subdivision consisting of
single-family and multi -family housing, and a City fire station.
1. Public Hearing
2. Consider an Ordinance (First Consideration)
Regular Formal Agenda
11. Utility Rate Public Hearing Resolution
Ordinance Amending Title 3, Entitled "City Finances, Taxation And
Fees," Chapter 4, Entitled "Schedule Of Fees, Rates, Charges, Bonds,
Fines, And Penalties," Section 3-4-5, Entitled "Solid Waste Disposal.
(Second Consideration)
Comment: Title 3, Chapter 4 amendments include an increase in residential solid waste
collection fees for curbside recycling fees by $.90 per dwelling unit per month, a change
in residential solid waste collection fees for all TVs or monitors to $21.50, a change in
landfill use fees for all TVs or monitors to $15.00 per item, an increase in landfill
contaminated soil rates to $50 per ton, an increase in landfill use fees for solid waste
disposal fees by $2.50 per ton, and an increase of landfill use fees for minimum fee in
lieu of tonnage fees by $.50 on July 1, 2020.
12. Radon Testing -Delay Effective Date
Ordinance amending Title 17, entitled "Building and Housing," Chapter 5,
entitled Housing Code," to delay the requirement for radon testing and
mitigation in single-family and duplex rental units until July 1, 2021.
(Second Consideration)
Comment: Due to the City's COVI D19 response, staff recommends delaying the effective date
for the radon testing and mitigation requirement by one year. This will help reduce the number
of contractors or people who must enter a home at this time. Staff requests expedited action.
13. 2020 Bond Resolution
Resolution directing sale of $12,145,000 (subject to adjustment per terms
of offering) General Obligation Bond, Series 2020.
Comment: Bids will be received at 11:00 am on May 5, 2020 for the sale of $12,145,000
(amount subject to change) General Obligation Bonds, Series 2020. The resolution ratifies and
confirms the actions of the Finance Director in determination of the most favorable bid.
14. Approval of the CDBG/HOME budget
Resolution adopting Iowa City's FY21 Annual Action Plan which is a sub
part of Iowa City's 2021-2025 Consolidated Plan (City Steps 2025).
Comment: A resolution is required for the use of federal CDBG and HOME funds for local
projects. The Housing and Community Development Commission (HCDC) met on March 12,
2020 to formulate a funding recommendation, within the FY21 Annual Action Plan, for Council
consideration. Attached to this resolution is Appendix B that lists the FY21 CDBG and HOME
projects and planned activities recommended for funding.
15. FY21 Aid to Agencies
Resolution allocating human services Aid to Agencies funding for the
Fiscal Year 2020, July 1, 2020 - June 30, 2021.
May 5, 2020 City of Iowa City Page 6
Comment: The City Council annually budgets financial aid to human services agencies. The
Housing and Community Development Commission (HCDC) reviewed and formulated a funding
recommendation for Legacy Agencies at their February 20, 2020 meeting. HCDC reviewed
and formulated a funding recommendation for Emerging agencies at their March 12, 2020
meeting. Funding was based on estimated amounts and discussions with Council.
16. CITY STEPS (2016-2020) Amendment #2 and FY20 Annual Action Plan
Amendment #1
Resolution approving amendment #2 to Iowa City's 2016-2020
Consolidated Plan (City Steps) and amendment # 1 to Iowa City's FY20
Annual Action Plan.
Comment: Amendments are proposed for the FY20 Annual Action Plan and CITY STEPS
2016-2020 to fund activities to aid in the community response to COVI D-19. The City of Iowa
City has been allocated an additional $410,422 in CDBG-CV funds for this purpose. A 30 -day
public comment period began on April 4, 2020 and ends on May 5, 2020.
17. City Steps 2025 Amendment #1 and Citizen Participation Plan
Resolution approving the Citizen Participation Plan and Amendment #1
to Iowa City Consolidated Plan for Fiscal Years 2021-2025 (City Steps
2025).
Comment: The amended City Steps 2025 includes three revisions. First, the Citizen
Participation Plan has been updated and will be incorporated within the City Steps 2025 plan.
Second, project activities have been added to the plan which will allow funds to be used to aid in
the community response of COVI D-19. Third, an amendment to the minimum amount for a
public facility project has been revised from $30,000 to $25,000 based on staff recommendation.
18. Announcement of Vacancies - Previous
Applicants MUST reside in Iowa City and be 18 years of age unless specific
qualifications are stated. [Staff will not publish additional notices after the initial
announcement; but will continue to advertise vacancies on the City website and
Council agenda. More information may be found on the City website or in the City
Clerk's office.
Airport Commission - One vacancy to fill a four-year term, July 1,
2020 - June 30, 2024. (Term expires for Robert Libby)
Community Police Review Board - Two vacancies to fill a four-
year term, July 1, 2020 - June 30, 2024. (Term expires for Monique
Galpin, Orville Townsend)
Community Police Review Board - One vacancy to fill an
unexpired term. Effective upon appointment - June 30, 2023.
(Samuel Conaway resigned)
Historic Preservation Commission (At -Large) - Two vacancies to
f i II a three-year term, J my 1, 2020 - J une 30, 2023. (Term expi res
for Kevin Boyd, Austin Wu)
May 5, 2020 City of Iowa City Page 7
Historic Preservation Commission (Longfellow) - One vacancy to
fill a three-year term, July 1, 2020 - June 30, 2023. (Term expires
for Gosia Clore)
Historic Preservation Commission (Northside) - One vacancy to
fill a three-year term, July 1, 2020 - June 30, 2023. (Term expires
for Thomas Agran)
Housing & Community Development Commission -Three vacancies to fill a
three-year term, July 1, 2020 - June 30, 2023. (Term expires for Charles
Eastham, Vanessa Fixmer-Oraiz & John McKinstry)
Planning & Zoning Commission -Two vacancies to fill a five-year
term, July 1, 2020 - June 30, 2025. (Term expires for Michael
Hensch, Max Parsons)
Telecommunications Commission - Two vacancies to fill a three-
year term, July 1, 2020 - June 30, 2023. (Term expires for Matthew
Brenton, Kyla Paterson)
Applications must be received by 5:00 P.M., Tuesday, May 12,
2020.
Airport Zoning Board of Adjustment - One vacancy to fill a five-
year term, January 1, 2016 - December 31, 2020. (Formerly
advertised)
Historic Preservation Commission (E. College St) - One vacancy
to fill a three-year term, July 1, 2018 - June 30, 2021. (Term
expired for Esther Baker)
Historic Preservation Commission (Woodlawn) - One vacancy to
fill an unexpired term. Effective upon appointment - June 30, 2021.
(Lee Shope resigned)
Vacancies will remain open until filled.
19. Community Comment [IF NECESSARY] (ITEMS NOT ON THE
AGENDA)
20. City Council Information
21. Report on Items from City Staff
a. City Manager
May 5, 2020 City of Iowa City Page 8
b. City Attorney
City Clerk
22. Adjourn
May 5, 2020 City of Iowa City Page 9
Late Handouts Distributed
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CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(3 19) 356-5000
(319) 356-5009 FAX
www.icgov.org
City Council Agenda — May 5, 2020
Information submitted between distribution of packet on Thursday and close of business on
Monday.
Late Handout(s):
Consent Calendar
Item 8 Correspondence:
Item 8.c. Prairie Restoration: Barb Thomas, David Kearns, Linda Quinn,
Giovanni Zimotti
Regular Formal Agenda
Item 13 2020 Bond Resolution (Award packet from Speer Financial &
updated Resolution)
4/30 Information Packet
IP Email to City Manager Fruin from Aaron Boshart: Letter of support to
apply for a medical cannabidiol dispensary in Iowa City