HomeMy WebLinkAbout05-14-2020 Airport CommissionIOWA CITY AIRPORT COMMISSION
ELECTRONIC MEETING AGENDA
ZOOM MEETING PLATFORM
THURSDAY MAY 14, 2020 - 6:00 P.M.
Electronic Meeting
(Pursuant to Iowa Code section 21.8)
An electronic meeting is being held because a meeting in person is impossible or impractical
due to concerns for the health and safety of Commission members, staff and the public
presented by COVID-19.
You can participate in the meeting and can comment on an agenda item by joining the Zoom
meeting via the internet by going to
https:Hzoom.us/meeting/register/tJYucOCupjspGdNY507CKcSTCQNVf9HXMCRI
If you are asked for a meeting ID, enter 923 7968 0337 to enter a 'Waiting Room' for the
meeting. If you have no computer or smartphone, or a computer without a microphone, you
can call in by phone by dialing (312) 626-6799 and entering the meeting ID when prompted.
Providing comment in person is not an option.
1. Determine Quorum
2. Approval of Minutes from the following meetings:
5 min'
April 9, 2020
3. Public Discussion - Items not on the agenda
5 min
4. Items for Discussion / Action:
a. Airport Website Update
15 min
b. FAA/IDOT Projects:
15 min
i. Obstruction Mitigation
ii. Terminal Apron/Taxiway reconstruction
iii. Runway 25 Threshold Relocation
iv. Fuel Farm Expansion and card reader kiosk replacement
c. Airport "Operations"
10 min
i. Management
ii. Budget
1. Consider a resolution authorizing Chairperson to sign FAA CARES Act Grant for
supplemental operations expenses.
iii. Events
d. FBO / Flight Training Reports
10 min
i. Jet Air
e. Commission Members' Reports
2 min
f. Staff Report
2 min
5. Set next regular meeting for June 11, 2020
6. Adjourn
'The times listed in the agenda are the anticipated duration of that particular agenda item. The actual
discussion may take more or less time than anticipated
if you will need disability -related accommodations in order to participate in this program/event,
please contact Michael Tharp, Airport Manager, at 319-356-5045 or at michael-tharp @iowa-
citv.org. Early requests are strongly encouraged to allow sufficient time to meet your access
needs.
Iowa City Airport Commission Agenda & Info Packet
Meeting Date: May 14, 2020 Page 2 of 20
April 9, 2020
Page 1
MINUTES DRAFT
IOWA CITY AIRPORT COMMISSION
APRIL 9, 2020 — 6:00 P.M.
ZOOM MEETING PLATFORM
Electronic Meeting (Pursuant to Iowa Code section 21.8)
An electronic meeting was held because a meeting in person was impossible or impractical
due to concerns for the health and safety of council members, staff and the public
presented by COVID-19.
Members Present: Warren Bishop, Scott Clair, Christopher Lawrence, Bob Libby, Judy Pfohl
Staff Present: Eric Goers, Michael Tharp
Others Present: Matt Wolford, Carl Byers
RECOMMENDATIONS TO COUNCIL: (to become effective only after
action):
None.
DETERMINE QUORUM:
The meeting was called to order at 6:02 P.M.
APPROVAL OF MINUTES:
Council
The minutes from the March 12, 2020, meeting were reviewed first. Pfohl moved to accept
the minutes from the March 12, 2020, meeting as presented. Libby seconded the motion.
The motion carried 5-0.
PUBLIC DISCUSSION: None.
ITEMS FOR DISCUSSION/ACTION:
a. Airport Website Update — Tharp stated that currently the website is on hold. He
added that they are at the point where they need to meet with City
Communications staff and FUEL to determine the best way to move forward with
this. With the COVID-19 pandemic occurring, the City staff has been very busy
with communicating with the public. Tharp hopes that in May they will be able to
schedule this meeting.
b. FAA/IDOTProjects
i. Obstruction Mitigation — Tharp noted that all of the trees that were
deemed necessary for removal have now been removed. During the tree
removal process, however, there were another dozen that were identified
as needing to be removed. Tharp stated that they have gone back to the
FAA to alert them to this issue and to suggest a phase two take place this
coming winter. He added that the FAA has agreed to this, so therefore he
Iowa City Airport Commission Agenda & Info Packet
Meeting Date: May 14, 2020 Page 3 of 20
April 9, 2020
Page 2
will be working with AECOM to set up a phase two project. Members
asked if this would cause problems with the current plans, and Tharp
responded that it would not. Tharp then explained the FAA grants being
finalized at this time and the need to have the Commission authorize the
resolution this evening.
1. Consider a resolution authorizing chairperson to accept
grants for obstruction mitigation costs and FAA Precision
Approach Path Indicator (PAPI) relocation agreement —
Bishop moved to authorize Resolution #A20-10 in order to
accept grants for obstruction mitigation costs and FAA
Precision Approach Path Indicator (PAPI) relocation
agreement. Pfohl seconded the motion. The motion carried
5-0.
ii. Terminal Apron/Taxiway reconstruction — Tharp stated that he has the
contracts ready to be signed. He added that there will be a virtual
meeting with the contractor to cover scheduling and other items.
iii. Runway 25 Threshold Relocation — Tharp noted that they are working
on the grant application for this project. The FAA is getting them the
reimbursable agreement, and both items are expected in the near future.
iv. Fuel Farm Expansion and card reader kiosk replacement — Tharp
stated that both of the contracts for this project are on their way to the
Airport. He should have those in the next few business days.
V. FY2021 State Aviation Program Application — Tharp stated that after
last month's conversation, he and Byers put some numbers together to
come up with a best -case scenario, which would involve constructing T-
hangar infrastructure that would give them the best capability for
expansion. Looking at what it would take to do everything on the south
side would be two years worth of grant projects. The first portion of these
two-year projects would be approximately $400,000, which means an
approximate local match of $60,000, and with the $40,000 from the City
they could go after the parking lot project again. Tharp asked the
Commission for their consensus on this application, so that he can move
ahead with submittal. After some further discussion, Members noted their
approval to move forward with the application.
C. Airport Operations
i. Management
1. Annual Report — Tharp noted that he did receive some
comments from Goers for the annual report, and he asked that if
Members had any last minute comments, they get them to him
soon. Once he has everything, he will work on a time for the
Commission to present it to the City Council.
ii. Budget — Tharp stated that he has talked to City Hall about this, after
having Wolford run some fuel reports for him. At the current rate, the
Airport is looking at approximately a $2,500 per month loss in fuel sales.
By the end of the year, this means they could be down almost $10,000 in
revenues. Members spoke about the possible need to use the $100,000
'emergency' funding that the City has for the Airport. Tharp noted that
they currently also have around $110,000 in the bank, with no restrictions
connected to it. Goers responded to Member questions regarding the
emergency funding and how the process might play out.
Iowa City Airport Commission Agenda & Info Packet
Meeting Date: May 14, 2020 Page 4 of 20
April 9, 2020
Page 3
iii. Events — Tharp spoke to this summer's events, noting that as the time for
these approaches they should know better what the State has in place at
that time and whether changes will be needed.
d. FBO / Flight Training Reports
i. Jet Air — Matt Wolford shared the maintenance report, noting that they've
been getting equipment ready for mowing and springtime. Pfohl asked if
the sofas had been moved into the pilot's lounge and Wolford stated that
they have been, and he noted how great they look. Speaking to Jet Air,
Wolford stated they were very busy the first part of March with private
flights, people wanting to get home and not take commercial flights. Now
these types of flights have dropped to maybe one or two a week, after
three or four per day. The shop has been keeping busy on projects. The
Illinois flight training has been closed down for now, according to Wolford.
As for charter flights, Wolford said they applied for and have already
received a small business loan. This will allow them to keep their pilots
on the payroll for at least eight weeks. Wolford continued to talk about
the various stimulus packages available for businesses and what they are
finding out about it. He also spoke to the drop in fuel prices and how this
will affect things, and also to the new procedures to disinfect everything
they can at the Airport that gets touched.
e. Commission Member Reports — Bishop stated that he has been working on the
solar farm issue and noted that he has been in contact with the MidAmerican
Energy contact person about this proposal. He added that the City Council did
vote unanimously earlier this week to not allow the proposed project to be placed
at the Waterworks Prairie Park. At this point, however, MidAmerican is saying
they are no longer interested in a possible location at the Airport. Members
briefly discussed this type of project for the future, and Goers then gave some
history on the City staff and MidAmerican working towards a solar farm project.
Bishop spoke to his continued interest in solar projects at the Airport. Byers then
spoke to the various things that can be done to prevent problems with glare on
the solar panels. Others spoke to their interest in further pursuing some type of
solar project at the Airport. Tharp then responded to what the Airport currently
receives on the farm land that is leased, versus what a solar farm project might
bring them. He also spoke to the issue of the Airport being in a flood plain and
how the installation of solar panels would have to be handled. Tharp stated that
he and some others could have a conversation regarding this, in order to see
how they might move forward.
Staff Report — Tharp stated that he is still maintaining his Tuesday and Friday
office hours at the Airport, for the time being. He added that he is keeping tabs
on the Governor's daily updates.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday, May 14, 2020, at
6:00 P.M. in the Airport Terminal Building, via electronic method.
ADJOURN:
Iowa City Airport Commission Agenda & Info Packet
Meeting Date: May 14, 2020 Page 5 of 20
April 9, 2020
Page 4
Lawrence moved to adjourn the meeting at 7:10 P.M. Pfohl seconded the motion. The motion
carried 5-0.
CHAIRPERSON DATE
Iowa City Airport Commission Agenda & Info Packet
Meeting Date: May 14, 2020 Page 6 of 20
April 9, 2020
Page 5
Airport Commission
ATTENDANCE RECORD
2019 - 2020
TERM
a
o
a
a
a
o
a
o
0
tip
�
�1
Ol
W
O
O
N
N
W
A
NAME
EXP.
Cf
O
W
N
N
O
A
N
D
W
N
D
Warren Bishop
06/30/22
X
X
X
X
O/E
X
O/E
X
X
O/E
O/E
X
X
Scott Clair
06/30/23
NM
NM
X
X
X
X
X
X
X
X
X
X
X
Robert Libby
07/01/20
X
O/E
X
X
X
O/E
O/E
O/E
O/E
O/E
X
X
X
Christopher Lawrence
07/01/21
X
X
X
X
X
X
X
X
X
X
X
X
X
Judy Pfohl
06/30/22
NM
X
X
X
X
X
X
X
X
X
X
X
X
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E=Absent/Excused
NM = Not a Member at this time
Iowa City Airport Commission Agenda & Info Packet
Meeting Date: May 14, 2020 Page 7 of 20
Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045
Resolution number:
Resolution authorizing chairperson to accept Federal Aviation
Administration CARES Act grant for operations.
Whereas, the CARES Act provided funds for general aviation airports to supplement
revenue lost during the COVID-19 pandemic and for other uses as specified in the Act;
and
Whereas, the FAA has offered a grant to the Iowa City Airport Commission; and
Whereas, it is in the best interest of the Iowa City Airport Commission to accept said
grant.
Now, therefore, be it resolved by the Iowa City Airport Commission:
1. The Chairperson is authorized to sign and the Secretary to attest to acceptance
of the FAA grant to supplement revenue lost during the COVID-19 pandemic,
and for other uses as specified in the Act.
Passed and approved this day of 2020.
Chairperson
Secretary
Approved by:
City Attorney's Office
It was moved by and seconded by the
Resolution be adopted, and upon roll call there were:
Ayes Nays Absent
Bishop
Clair
Lawrence
Libby
Pfohl
Iowa City Airport Comm ission Agenda & Info Packet
05/O0/2020 16:49 ICITY OF IOWA CITY
mthaxp (INVOICE LIST BY GL ACCOUNT
YEAR/PERIOD: 2020/10 TO 2020/10
ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S
WARRANT
IP 1
Iapixrvgla
CHECH DESCRIPTION
76850110
Airport
Operations
76850110 432080
Other Professional Services
010050 TRU ART
108059011
0
2020 10 INV P
123.38
050120
243858 City of Iowa City A
ACCOUNT TOTAL
123.38
76850110 438030
Electricity
010319 MIDAMERICAN ENERGY
20200422134823
0
2020 10 INV P
1,485.76
042420
16498 MidAmBilling 042220
ACCOUNT TOTAL
1,485.76
76850110 438070
Heating Fuel/Gas
010319 MIDAMERICAN ENERGY
20200422134823
0
20g0 10 INV P
138.62
042420
16498 MidAmBilling 042220
ACCOUNT TOTAL
138.62
76850110 438100
Refuse Collection Charges
010507 JOHNSON COUNTY REFUS
127796
0
2020 10 INV P
181.50
042420
293298 Refuse & Recycling
010507 JOHNSON COUNTY REFUS
127799
0
2020 10 INV P
45.00
042420
293298 Refuse & Recycling
ACCOUNT TOTAL
226.50
76850110 438110
Local Phone Service
011937 AUREON COMMUNICATION
0789004025.2020.04
0
2020 10 INV P
86.04
041020
242987
Basic Phone Service
ACCOUNT TOTAL
86.04
76850110 992010
Other Building R&M Services
010856 JET AIR INC IOW
IVI-20-006851
0
2020 10 INV P
600.00
041020
243026
Janitorial Services
013610 STANDARD PEST CONTRO
41760
0
2020 10 INV P
30.00
042420
243353
Pest Control Servic
ACCOUNT TOTAL
630.00
76850110 992020
Structure R&M Services
010823 SCHUMACHER ELEVATOR
90489901
0
2020 10 INV P
245.00
041020
16403
Elevator Maintenanc
ACCOUNT TOTAL
245.00
76850110 993050
Radio Equipment R&M Services
010856 JET AIR INC IOW
IVI-20-006859
0
2020 10 INV P
28.94
041020
243026
Maintenance Reimbur
ACCOUNT TOTAL
28.94
76850110 995030
Nursery Srvc-Lawn & Plant Care
010856 JET AIR INC IOW
IVI-20-006850
0
2020 10 INV P
5,500.00
041020
243026
Groundskeeping/Main
ACCOUNT TOTAL
5,500.00
76850110 467020
Equipment R&M Supplies
Iowa City Airport Commission Agentla & Info Packet
05/O0/2020 16:49
ICITY OF IOWA
CITY
IP 2
mthaxp
INVOICE LIST
BY GL ACCOUNT
Iapixcjla
YEAR/PERIOD:
2020/10 TO 2020/10
ACCOUNT/VENDOR
INVOICE
PO YEAR/PR TYP S
WARRANT
CHECK DESCRIPTION
010856 JET AIR
INC IOW IVI-20-006859
0 2020 10 INV P
13.32
041020
243026 Maintenance Reimbur
ACCOUNT TOTAL
13.32
ORG 76850110 TOTAL
8,477.56
-------- ------- -
FUNDAirport.. —
--- ---------------
TOTAL:
_
-------------------
56
" END OF REPORT - Generated by Michael Tharp "
Iowa City Airport Comm ission Agenda & Info Packet
05/O0/2020 16:55 ICITY OF IOWA CITY IP 1
mtharp I YEAR-TO-DATE BUDGET REPORT Iglytdbud
APRIL DETAIL 2019
FOR 2020 13 JOURNAL DETAIL 2020 10 TO 2020 10
ACCOUNTS FOR: ORIGINAL TRAIIR / REVISED AVAILARLE PCT
7600 Airport APPROP ADJSTNTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
76850110 Airport Operations
76850110 363910 Misc Sale of Me
76850110 369100 Reimb of Expens
76850110 369900 Miscellaneous 0
76850110 381100 Interest on Inv
2020/10/040897 04/30/2020 GEN
2020/10/040897 04/30/2020 GEN
2020/10/040897 04/30/2020 GEN
2020/10/040897 04/30/2020 GEN
76850110 382100 Land Rental
2020/10/040451 04/20/2020 CHI
2020/10/040637 04/06/2020 CRP
76850110 382200 Building/Room R
2020/10/040451 04/20/2020 CBI
2020/10/040451 04/20/2020 CBI
2020/10/040451 04/20/2020 CHI
2020/10/040451 04/20/2020 CHI
2020/10/040451 04/20/2020 CHI
2020/10/040451 04/20/2020 CHI
2020/10/040451 04/20/2020 CHI
2020/10/040451 04/20/2020 CHI
2020/10/040451 04/20/2020 CHI
2020/10/040451 04/20/2020 CHI
2020/10/040451 04/20/2020 CBI
2020/10/040451 04/20/2020 CBI
2020/10/040451 04/20/2020 CBI
2020/10/040451 04/20/2020 CBI
2020/10/040451 04/20/2020 CBI
2020/10/040451 04/20/2020 CHI
2020/10/040451 04/20/2020 CHI
0
0
0
-260.00
0
0
0
-139.18
0
0
0
-2,360.00
0
-2,500
-2,500
-2,404.48
-186.42
REF SS
-99.08
REF SS
-8.22
REF SS
366.47
REF SS
-51,520
0
-51,520
-48,147.81
-600.00
REF
-368.75
REF 2857518
US TREAS
-275,000
0-275,000
-230,180.20
-185.00
REF
-155.00
REF
-199.00
REF
-155.00
REF
-155.00
REF
-199.00
REF
-185.00
REF
-199.00
REF
-230.00
REF
-185.00
REF
-155.00
REF
-199.00
REF
-358.00
REF
-110.00
REF
-199.00
REF
-185.00
REF
-155.00
REF
.00 260.00 100.0%
.00 139.18 100.0%
.00 2,360.00 100.0%
.00 -95.52 96.2%-
Interest Allocation Entry
Interest Allocation Entry
Interest Allocation Entry
Interest Allocation Entry
.00-3,372.19 93.5%'
LAND RENT
LEASE PAYMENT
.00-99,819.80 83.7%'
HANGAR RENT
HANGAR #30
HANGAR #7
HANGAR #16
HANGAR #24
HANGAR #9
HANGAR #39
HANGAR #10
HANGAR #46
Hangar Rent #41
HANGAR #11
Hangar #2
HANGAR #33
Office Rent (Bldg G)
HANGAR #5
HANGAR #38
HANGAR #27
05/O0/2020 16:55
mtharp
FOR 2020 13
ACCOUNTS FOR:
7600 Airport
Iowa City Airport Commission Agentla & Info Packet
ICITY OF IOWA CITY
YEAR-TO-DATE BUDGET REPORT
APRIL DETAIL 2019
glytdbud
JOURNAL DETAIL 2020 10 TO 2020 10
ORIGINAL TRANFRS/ REVISED
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES
020 GBI
-332.00 REF
HANGAR #56
020 GBI
-199.00 REF
HANGAR #8
020 GBI
-4,606.00 REF
D, E, F, H
020 GBI
-500.00 REF
Haggai M
020 GBI
-199.00 REF
HANGAR #1
020 GBI
-195.00 REF
HANGAR #59
020 GBI
-195.00 REF
HANGAR #60
020 GBI
-650.00 REF
HANGAR #72
020 GBI
-166.67 REF
AIRPORT RENTA
020 GBI
-185.00 REF
HANGAR #51
020 GBI
-155.00 REF
HANGAR #20
020 GBI
-185.00 REF
HANGAR #42
020 GBI
-4,829.25 REF
HANGAR #35
020 GBI
-684.00 REF
HANGAR #32
020 GBI
-325.00 REF
HANGAR #34
020 MI
-199.00 REF
HANGAR #9
020 MI
-155.00 REF
HANGAR #15
020 MI
-185.00 REF
HANGAR #53
020 MI
-155.00 REF
HANGAR #18
020 GBI
-199.00 REF
HANGAR #3
020 GBI
-155.00 REF
HANGAR #14
020 GBI
-185.00 REF
HANGAR #40
020 GBI
-243.00 REF
HANGAR #61
020 GBI
-230.00 REF
HANGAR #55
020 MI
-650.00 REF
HANGAR #71
020 GBI
-195.00 REF
HANGAR #63
020 GBI
-185.00 REF
HANGAR #49
020 GBI
-185.00 REF
HANGAR #36
020 GBI
-185.00 REF
HANGAR #37
020 GBI
-230.00 REF
HANGAR #45
020 GBI
-155.00 REF
HANGAR #25
020 MI
-185.00 REF
HANGAR #99
020 GBI
-185.00 REF
HANGAR #50
020 GBI
-155.00 REF
HANGAR #28
020 GBI
-155.00 REF
HANGAR #17
020 GBI
-199.00 REF
HANGAR #6
020 GBI
-155.00 REF
HANGAR #22
020 GBI
-195.00 REF
HANGAR #62
020 GBI
-185.00 REF
HANGAR #43
020 GBI
-155.00 REF
HANGAR #23
020 GBI
-155.00 REF
HANGAR #21
020 GBI
-210.00 REF
HANGAR #64
020 GBI
-404.00 REF
HANGAR #31
020 GBI
-92.50 REF
HANGAR #48
020 GBI
-92.50 REF
HANGAR #48
020 GBI
-155.00 REF
HANGAR #12
020 MI
-100.00 REF
OFFICE SPACE
AVAILARLE PCT
BUDGET USED
- HANGAR N
RENT
05/O0/2020 16:55
mtharp
FOR 2020 13
ACCOUNTS FOR:
7600 Airport
76850110 382200 Building/Room R
2020/10/040451 04/20/2020 CBI
2020/10/040451 04/20/2020 CBI
2020/10/040451 04/20/2020 CBI
2020/10/040451 04/20/2020 CBI
76850110 382300 Equipment Renta
2020/10/040048 04/02/2020 CRP
76850110 384900 Other Cormnissio
2020/10/040433 04/16/2020 CRP
76850110 393120 General Levv
2020/10/040326 04/30/2020 GEN
2020/10/040879 04/30/2020 GEN
76850110 411000 Perm Full Time
2020/10/040191 04/10/2020 PRJ
2020/10/040580 04/24/2020 PRJ
76850110 413000 Temporary Emnlo
76850110 414500 Longevity Pay
76850110 421100 Health Insuranc
2020/10/040191 04/10/2020 PRJ
2020/10/040580 04/24/2020 PRJ
Iowa City Airport Commission Agentla & Info Packet
CITY OF IOWA CITY
P 3
YEAR-TO-DATE BUDGET REPORT
Iglytdbud
APRIL DETAIL
2019
JOURNAL DETAIL 2020 10 TO 2020 10
ORIGINAL
TRANFRS/
REVISED
AVAILARLE PCT
APPROP
ADJSTNTS
BUDGET
YTD ACTUAL ENCUMBRANCES BUDGET USED
-155.00 REF
-155.00 REF
-185.00 REF
-225.00 REF
HANGAR #26
HANGAR #29
HANGAR #52
HANGAR RENT #57
0
0
0
-11,839.50
.00
11,839.50 100.0%
-454.50
REF 2830486
JET AIR
INC
OTHER
-36,500
0
-36,500
-29,377.40
.00
-7,122.60 80.5%'
-2,423.80
REF 2849201
EASTERN
AVIATION FOE
OTHER
-100,000
100,000
0
-8,333.33
.00
8,333.33 100.0%
-8,333.33
REF REJE%2
Ptax from Gen Fund
75,000.01
REF SS/DB
Reverse 8.19 to
4.20 funding
62,192
0
62,192
52,624.00
.00
9,568.00 84.6%
2,392.00
REF 040420
WARRANT-040420
RUN-1 BIWEEKLY
2,392.00
REF 041820
WARRANT-041820
RUN-1 BIWEEKLY
763
0
763
599.40
.00
218.60 71.3%
Soo
0
Soo
500.00
.00
.00 100.0%
5,671
594
6,265
5,523.42
.00
741.68 88.2%
263.02
REF 040420
WARRANT-040420
RUN-1 BIWEEKLY
263.02
REF 041820
WARRANT-041820
RUN-1 BIWEEKLY
05/O0/2020 16:55
mtharp
FOR 2020 13
ACCOUNTS FOR:
7600 Airport
76850110 421200 Dental Insuranc
2020/10/040191 04/10/2020 PRJ
2020/10/040580 04/24/2020 PRJ
76850110 421300 Life Insurance
2020/10/040580 04/24/2020 PRJ
76850110 421400 Disability Insu
2020/10/040580 04/24/2020 PRJ
76850110 422100 FICA
2020/10/040191 04/10/2020 PRJ
2020/10/040580 04/24/2020 PRJ
76850110 423100 IPERS
2020/10/040191 04/10/2020 PRJ
2020/10/040580 04/24/2020 PRJ
76850110 431020 Court Costs & S
76850110 432020 Annual Audit
76850110 432080 Other Professio
2020/10/040809 04/23/2020 API
76850110 435055 Mail & Delivery
Iowa City Airport Comm ission Agenda & Info Packet
CITY OF IOWA CITY
YEAR-TO-DATE BUDGET REPORT
APRIL DETAIL 2019
ORIGINAL
TRANFRS/
APPROP
ADJSTMTS
408
0
16.15
REF 040420
16.15
REF 041820
142
0
11.79
REF 041820
228
0
18.92
REF 041820
4,795
0
180.27
REF 040420
180.60
REF 041820
5,991
0
225.80
REF 040420
225.80
REF 041820
155
0
glytdbud
REVISED
BUDGET
YTD ACTUAL
JOURNAL DETAIL
ENCUMBRANCES
2020 10 TO 2020 10
AVAILABLE PCT
BUDGET USED
408
339.15
.00
68.85 83.1%
WARRANT-040420
RUN-1 BIWEEKLY
WARRANT-041820
RUN-1 BIWEEKLY
142
117.90
.00
24.10 83.0%
WARRANT-041820
RUN-1 BIWEEKLY
228
189.20
.00
38.80 83.0%
WARRANT-041820
RUN-1 BIWEEKLY
4,795
4,055.69
.00
739.68 84.6%
WARRANT-040420
RUN-1 BIWEEKLY
WARRANT-041820
RUN-1 BIWEEKLY
5,991
5,066.19
.00
924.84 84.6%
WARRANT-040420
RUN-1 BIWEEKLY
WARRANT-041820
RUN-1 BIWEEKLY
155
139.18
.00
15.82 89.8%
512 0 512
0 0 0
123.38 VND 010050 VCH TRU ART
0 0 0
462.55 .00 49.45 90.3%
10,408.09 .00-10,408.09 100.0%'
City of Iowa City Aerial Photo 243858
709.86 .00-709.86 100.0%'
05/O0/2020 16:55
mtharp
FOR 2020 13
ACCOUNTS FOR:
7600 Airport
76850110 435060 Legal Publicati
76850110 436030 Transportation
76850110 436050 Registration
76850110 436060 Lodging
76850110 436080 Meals
76850110 437010 Comp Liability
76850110 437020 Fire & Casualty
76850110 437030 Worker's CoM I
76850110 437041 Bonding & Other
76850110 437200 Loss Reserve Pa
76850110 438010 Stor.ter Util
2020/10/040352 04/15/2020 UBB
Iowa City Airport Commission Agentla & Info Packet
CITY OF IOWA CITY
P 5
YEAR-TO-DATE BUDGET REPORT
Iglytdbud
APRIL DETAIL
2019
JOURNAL DETAIL
2020 10
TO
2020 10
ORIGINAL
TRANFRS/
REVISED
AVAILABLE
PCT
APPROP
ADJSTNTS
BUDGET
YTD ACTUAL
ENCUMBRANCES
BUDGET
USED
0
0
0
22.30
.00
-22.30
100.0%'
1,000
0
1,000
389.40
.00
610.60
38.9%
1,000
0
1,000
275.00
.00
725.00
27.5%
500
0
500
298.80
.00
201.20
59.8%
200
0
200
25.00
.00
175.00
12.5%
4,400
0
4,400
17,416.71
.00
-13,016.71
395.8%'
12,767
0
12,767
9,485.00
.00
3,282.00
74.3%
163
0
163
185.00
.00
-22.00
113.5%'
870
0
870
.00
.00
870.00
.0%
5,000
0
5,000
5,000.00
.00
.00
100.0%
19,348
0
19,348
15,782.20
.00
3,565.80
81.6%
1,578.22 REF 200415
C-200415
4200
UB AR GEN
05/O0/2020 16:55
mtharp
FOR 2020 13
ACCOUNTS FOR:
7600 Airport
76850110 438030 Electricity
2020/10/040583 04/24/2020 API
2020/10/040583 04/24/2020 API
2020/10/040583 04/24/2020 API
2020/10/040583 04/24/2020 API
2020/10/040583 04/24/2020 API
76850110 438050 Landfill Use
76850110 438070 Heating Fuel/Ga
2020/10/040583 04/24/2020 API
2020/10/040583 04/24/2020 API
76850110 438080 Sewer Utility C
2020/10/040352 04/15/2020 UBB
76850110 438090 Water Utility C
2020/10/040352 04/15/2020 UBB
76850110 438100 Refuse Collecti
2020/10/040564 04/20/2020 API
2020/10/040564 04/20/2020 API
76850110 438110 Local Phone Ser
2020/10/040198 04/01/2020 API
76850110 992010 Other Building
2020/10/040197 04/07/2020 API
2020/10/040565 04/20/2020 API
Iowa City Airport Comm ission Agenda & Info Packet
ICITY OF IOWA CITY
YEAR-TO-DATE BUDGET REPORT
APRIL DETAIL 2019
glytdbud
JOURNAL DETAIL 2020 10 TO 2020 10
ORIGINAL TRAIIR / REVISED AVAILARLE POT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
19,238 0 19,238 12,963.12 .00 6,274.88 67.4%
303.89 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 04222020 16498
809.42 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 04222020 16498
66.84 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 04222020 16498
235.69 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 04222020 16498
69.92 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 04222020 16498
220 0 220 .00 .00 220.00 .0%
3,787 0 3,787 4,182.93 .00-395.93 110.5%'
22.54 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 04222020 16498
116.08 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 04222020 16498
1,832 0 1,832 1,635.18 .00 196.82 89.3%
95.75 REF 200415 C-200415 2000 UB AR GEN
2,048 0 2,048 2,397.56 .00-349.56 117.1%'
134.85 REF 200415 C-200415 1000 UB AR GEN
2,391 0 2,391 2,099.50 .00 346.50 85.5%
181.50 VND 010507 VCH JOHNSON COUNTY REFUS Refuse & Recycling 293298
45.00 VND 010507 VCH JOHNSON COUNTY REFUS Refuse & Recycling 293298
1,053 0 1,053 951.57 .00 101.43 90.4%
86.04 VND 011937 VCH AUREON COM4 ICATION Basic Phone Services 242987
13,000 0 13,000 13,398.54 .00-398.54 103.1%'
600.00 VND 010856 VCH JET AIR INC IOW Janitorial Services 243026
30.00 VND 013610 VCH STANDARD PEST CONTRO Pest Control Services 243353
05/O0/2020 16:55
mtharp
FOR 2020 13
ACCOUNTS FOR:
7600 Airport
76850110 992020 Structure R&M S
2020/10/040200 04/03/2020 API
76850110 992030 Heating & Cooli
76850110 992060 Electrical & Pl
76850110 993050 Radio Equipment
2020/10/040197 04/07/2020 API
76850110 993080 Other Equipment
76850110 995030 Nursery Srvc-La
2020/10/040197 04/07/2020 API
76850110 995080 Snow and Ice Re
76850110 995110 Testing Service
76850110 995230 Other Operating
76850110 996100 City Attorney
2020/10/040326 04/30/2020 GEN
Iowa City Airport Comm ission Agenda & Info Packet
CITY OF IOWA CITY IP 7
YEAR-TO-DATE BUDGET REPORT Iglytdbud
APRIL DETAIL 2019
JOURNAL DETAIL
2020 10 TO 2020 10
ORIGINAL
TRANFRS/
REVISED
AVAILARLE
PCT
APPROP
ADJSTMTS
BUDGET
YTD ACTUAL
ENCUMBRANCES
BUDGET
USED
2,500
0
2,500
980.00
.00
1,520.00
39.2%
245.00
VND 010823
VCH
SCHUMACHER ELEVATOR
Elevator Maintenance
Service
C
16403
6,000
0
6,000
1,830.23
.00
4,169.77
30.5%
5,000
0
5,000
3,347.19
.00
1,652.81
66.9%
0
0
0
28.94
.00
-28.94
100.0%-
28.99
VND 010856
VCH
JET AIR INC
IOW
Maintenance
Reimbursement
243026
4,460
0
4,460
9,309.77
.00
-4,849.77
208.7%'
38,500
0
38,500
37,610.01
.00
889.99
97.7%
5,500.00
VND 010856
VCH
JET AIR INC
IOW
Groundskeeping/Maintenance
243026
30,000
0
30,000
31,193.89
.00
-1,193.89
109.0%'
2,500
0
2,500
1,974.04
.00
525.96
79.0%
279
0
279
1,411.94
.00
-1,132.94
506.1%'
7,258
0
7,258
6,048.34
.00
1,209.66
83.3%
604.83
REF REJEf2
Airport to Attorney
05/O0/2020 16:55
mtharp
FOR 2020 13
ACCOUNTS FOR:
7600 Airport
76850110 996120 ITS-Server/Stor
2020/10/040852 04/30/2020 GNI
2020/10/040853 04/30/2020 GNI
76850110 996130 ITS-PC/Peripher
2020/10/040860 04/30/2020 GNI
76850110 996160 ITS-Infrastuctu
76850110 996190 ITS -Software SA
2020/10/040854 04/30/2020 GNI
76850110 996200 Photocopying Ch
76850110 996300 Phone Equipment
2020/10/040861 04/30/2020 GNI
2020/10/040862 04/30/2020 GNI
76850110 996320 Mail Chargeback
76850110 996350 City Vehicle Re
2020/10/040885 04/30/2020 GNI
76850110 996370 Fuel Chargeback
2020/10/040885 04/30/2020 GNI
Iowa City Airport Comm ission Agenda 8 Info Packet
CITY OF IOWA CITY P 8
YEAR-TO-DATE BUDGET REPORT Iglytdbud
APRIL DETAIL 2019
ORIGINAL
APPROP
TRANFRS/
ADJSTNTS
REVISED
BUDGET
YTD ACTUAL
JOURNAL DETAIL 2020 10 TO 2020 10
AVAILARLE POT
ENCUMBRANCES BUDGET USED
592
0
592
466.70
.00 125.30
78.8%
41.20
REF AO
Storage of files AIR
8.78
REF AO
Storage of Email
11,975
0
11,975
12,051.40
.00 -76.40
100.6%'
1,213.50
REF AO
APR ITS Repl Chgbk
8,761
0
8,761
8,761.00
.00 .00
100.0%
216
0
216
185.00
.00 31.00
85.6%
18.50
REF AO
Office software
0
0
0
500.98
.00-500.98
100.0%'
1,371
0
1,371
1,149.20
.00 221.80
83.8%
112.50
REF AO
CH APR PHONE ASSET CHARGE
1.95
REF AO
CH APR LONG DISTANCE CHARGES
0
0
0
71.90
.00 -71.90
100.0%'
25,142
0
25,142
20,418.23
.00 4,723.77
81.2%
2,070.85
REF TLW
APR REPLAOCELOT COST
4,264
0
4,264
3,099.48
.00 1,219.52
71.4%
215.67
REF TLW
APR DIVISION FUEL
05/O0/2020 16:55
mtharp
FOR 2020 13
ACCOUNTS FOR:
7600 Airport
76850110 996380 Vehicle R&M Cha
2020/10/040885 04/30/2020 GNI
76850110 999055 Permitting Fees
76850110 999060 Dues & Membersh
76850110 999120 Equipment Renta
76850110 452010 Office Supplies
76850110 454020 Subscriptions
76850110 461050 Other Agricultu
76850110 466070 Other Maintenan
76850110 467020 Equipment R&M S
2020/10/040197 04/07/2020 API
76850110 468030 Asphalt
76850110 469190 Minor Equipment
Iowa City Airport Commission Agentla & Info Packet
CITY OF IOWA CITY P 9
YEAR-TO-DATE BUDGET REPORT Iglytdbud
APRIL DETAIL 2019
JOURNAL DETAIL 2020 10 TO 2020 10
ORIGINAL
TRANFRS/
REVISED
AVAILABLE
]?CT
APPROP
ADJSTMTS
BUDGET
YTD ACTUAL
ENCUMBRANCES
BUDGET
USED
24,094
0
24,094
9,521.07
.00
14,572.93
39.5%
2,254.08 REF TLW
APR DIVISION
SERVICE
990
0
990
265.00
.00
175.00
60.2%
1,375
0
1,375
1,250.00
.00
125.00
90.9%
500
0
500
.00
.00
500.00
.0%
570
0
570
.00
.00
570.00
.0%
282
0
282
325.60
.00
-43.60
115.5%-
230
0
230
.00
.00
230.00
.0%
5,000
0
5,000
1,255.04
.00
3,799.96
25.1%
0
0
0
1,023.77
.00
-1,023.77
100.0%'
13.32 VND 010856 VCH
JET AIR INC
IOW
Maintenance
Reimbursement
243026
250
0
250
.00
.00
250.00
.0%
0
0
0
1,795.95
.00
-1,795.95
100.0%'
Iowa City Airport Commission Agentla & Info Packet
05/O0/2020 16:55
ICITY OF IOWA CITY
IP
10
mtharp
I YEAR-TO-DATE BUDGET REPORT
Iglytdbud
APRIL DETAIL
2019
FOR 2020 13
JOURNAL DETAIL
2020 10
TO
2020
10
ACCOUNTS FOR:
ORIGINAL
TRANFRS/
REVISED
AVAILARLE
PCT
7600 Airport
APPROP
ADJSTNTS
BUDGET
YTD ACTUAL
ENCUMBRANCES
BUDGET
USED
76850110 469200
Tools
351
0
351
.00
.00
351.00
.0%
76850110 469210
First Aid/Safet
599
0
599
300.47
.00
293.53
50.6%
76850110 469360
Food and Bevera
0
0
0
152.76
.00
-152.76
100.0%'
76850110 473020
Non -Contracted
0
0
0
16,263.00
.00
-16,263.00
100.0%'
76850110 474240
Tractors
12,000
0
12,000
7,710.00
.00
4,290.00
64.3%
76850110 490040
Capital Project
0
114,975
114,975
114,975.00
.00
.00
100.0%
2020/10/040879
04/30/2020 GEN
114,975.00 REF SS/DB
4.30 CIP funding
TOTAL Airport
Operations
-98,342
213,069
114,728
129,311.99
.00
-14,583.94
112.7%
TOTAL Airport
-98,342
213,069
114,728
129,311.99
.00
-14,583.94
112.7%
TOTAL
REVENUES-463,020
97,500
-365,520
-333,041.90
.00
-32,478.10
TOTAL
EXPENSES 364,678
115,569
480,248
462,353.34
.00
17,894.16
PRIOR
FUND BALANCE
199,898.35
CHANGE
IN FUND BALANCE - NET
OF REVENUES/EXPENSES
-129,311.99
REVISED
FUND BALANCE
15,586.91
Iowa City Airport Comm ission Agenda & Info Packet
05/O0/2020 16:55
ICITY OF IOWA CITY
IP 11
mthaxp
I YEAR-TO-DATE BUDGET REPORT
Iglytdbud
APRIL DETAIL
2019
FOR 2020 13
JOURNAL DETAIL
2020 10 TO
2020 10
ORIGINAL TRANFRS/
REVISED
AVAILABLE
PCT
APPROP ADJSTMTS
BUDGET
YTD ACTUAL
ENCUMBRANCES
BUDGET
USED
GRAND TOTAL-98,342 213,069
114,728
129,311.99
.00
-14,583.94
112.7%
" END OF REPORT - Generated
by Michael
Tharp "
(cIIi 4II�I�B lQ�➢�:IIrI�➢I�l
0
U.S. Department
of Transportation Airports Division FAA ACE-600
Central Region 901 Locust
Federal Aviation Iowa, Kansas, Missouri, Nebraska Kansas City, MO 64106
Administration
April 29, 2020
Mr. Michael Tharp
Operations Manager -
Iowa City Municipal Airport
1801 S. Riverside Drive
Iowa City, TA 52246
Dear Mr. Tharp:
Please find the following electronic CARES Act Grant Offer, Grant No. 3-19-0047-029-2020 for
Iowa City Municipal Airport. This letter outlines expectations for success. Please read and follow
the instructions carefully.
To properly enter into this agreement, you must do the following:
a. The governing body must provide authority to execute the grant to the individual signing
the grant; i.e. the sponsor's authorized representative.
b. The sponsor's authorized representative must execute the grant, followed by the attorney's
certification, no later than June lst, in order for the grant to be valid.
c. You may not make any modification to the text, terms or conditions of the grant offer.
d. The grant offer must be digitally signed by the sponsor's legal signatory authority and then
the grant offer will be automatically routed via email to the sponsor's attorney. Once the
attorney has digitally attested to the grant, the FAA will email a copy of the executed grant
to all parties.
Subject to the requirements in 2 CFR §200.305, each payment request for reimbursement under
this grant must be made electronically via the Delphi einvoicing System. Please see the attached
Grant Agreement for more information regarding the use of this System. The terms and conditions
of this agreement require you drawdown and expend these funds within tour years.
An airport sponsor may use these funds for any purpose for which airport revenues may be
lawfully used. CARES grant recipients should follow the FAA's Policy and Procedures
Concerning the Use of Airport Revenues ("Revenue Use Policy"), 64 Federal Register 7696 (64
FR 7696), as amended by 78 Federal Register 55330 (78 FR 55330). The Revenue Use Policy
defines permitted uses of airport revenue. In addition to the detailed guidance in the Revenue Use
Policy, the CARES Act states the funds may not be used for any purpose not related to the airport.
With each payment request you are required to upload directly to Delphi:
• An invoice summary, even if you only paid a single invoice and
• The documentation in support of each invoice covered in the payment request.
KIIi L%II�I�B lQ�➢�%IIrI�➢I�l
For the final payment request, in addition to the requirement listed above for all payment requests,
you are required to upload directly to Delphi:
• A final financial report summarizing all of the costs incurred and reimbursed, and
• An SF-425, and
• A narrative report.
The narrative report will summarize the expenses covered by the CARES Act funds and state that
all expenses were in accordance with the FAA's Policy and Procedures Concerning the Use of
Airport Revenues and incurred after January 20, 2020.
As a condition of receiving Federal assistance under this award, you must comply with audit
requirements as established under 2 CFR part 200. Subpart F requires non -Federal entities that
expend $750,000 or more in Federal awards to conduct a single or program specific audit for that
year. Note that this includes Federal expenditures made under other Federal -assistance programs.
Please take appropriate and necessary action to assure your organization will comply with
applicable audit requirements and standards.
Once you have drawn down all funds and uploaded the required documents to Delphi, please
email me to close the grant. I am readily available to assist you and your designated representative
with the requirements stated herein. We sincerely value your cooperation in these efforts.
Sincerely,
Jeffrey D. Deitering
Iowa State Planner
f eJ i 4II�I�B lQ�➢�:IIrI�➢I�l
a
U.S. Department
of Transportation
Federal Aviation
Administration
CARES ACT AIRPORT GRANT AGREEMENT
PART I —OFFER
Federal Award Offer Date
Airport/Planning Area Iowa City Municipal
CARES Grant Number 3-19-0047-029-2020
Unique Entity Identifier 155812795
TO: City of Iowa City
(herein called the "Sponsor')
FROM: The United States of America (acting through the Federal Aviation Administration, herein called the
'FAA')
WHEREAS, the Sponsor has submitted to the FAA a Coronavirus Aid, Relief, and Economic Security Act
(CARES Act or "the Act") Airports Grants Application (herein called the "Grant') dated April 21, 2020, for a
grant of Federal funds at or associated with the Iowa City Municipal Airport, which is included as part of
this Grant Agreement; and
WHEREAS, the Sponsor has accepted the terms of FANS Grant offer,
WHEREAS, in consideration of the promises, representations and assurances provided by the Sponsor, the
FAA has approved the Grant Application for the Iowa City Municipal Airport (herein called the "Grant')
consisting of the following:
This Grant is provided in accordance with the CARES Act, as described below, to provide eligible Sponsors
with funding to help offset a decline in revenues arising from diminished airport operations and activities
as a result of the COVID-19 Public Health Emergency. CARES Act Airport Grants amounts to specific
airports are derived by legislative formula.
The purpose of this Grant is to maintain safe and efficient airport operations. Funds provided under this
Grant Agreement must only be used for purposes directly related to the airport. Such purposes can
include the reimbursement of an airport's operational and maintenance expenses or debt service
payments. CARES Act Airport Grants may be used to reimburse airport operational and maintenance
expenses directly related to the Iowa City Municipal Airport incurred no earlier than January 20, 2020.
CARES Act Airport Grants also may be used to reimburse a Sponsor's payment of debt service where such
payments occur on or after April 14, 2020. Funds provided under the Grant will be governed by the same
principles that govern "airport revenue." New airport development projects may not be funded with this
Grant, unless and until the Grant Agreement is amended or superseded by a subsequent agreement that
addresses and authorizes the use of funds for the airport development project.
NOW THEREFORE, in accordance with the applicable provisions of the CARES Act, Public Law Number
116-136, the representations contained in the Grant Application, and in consideration of, (a) the
ieJ i 4II�I�B ffi�Y�7 9I�YI�J
Sponsor's acceptance of this Offer, and, (b) the benefits to accrue to the United States and the public
from the accomplishment of the Grant and in compliance with the conditions as herein provided,
THE FEDERAL AVIATION ADMINISTRATION, FOR AND ON BEHALF OF THE UNITED STATES, HEREBY
OFFERS AND AGREES to pay 100% percent of the allowable costs incurred as a result of and in
accordance with this Grant Agreement.
Assistance Listings Number (Formerly CFDA Number): 20.106
This Offer is made on and SUBJECT TO THE FOLLOWING TERMS AND CONDITIONS:
CONDITIONS
1. Maximum Obligation. The maximum obligation of the United States payable under this Offer is
$69,000.00.
2. Period of Performance. The period of performance shall commence on the date the Sponsor formally
accepts this agreement. The end date of the period of performance is 4 years (1,460 calendar days)
from the date of acceptance.
The Sponsor may only charge allowable costs for obligations incurred prior to the end date of the
period of performance (2 CFR § 200.309). Unless the FAA authorizes a written extension, the Sponsor
must submit all Grant closeout documentation and liquidate (pay-off) all obligations incurred under
this award no later than 90 calendar days after the end date of the period of performance (2 CFR §
200.343).
The period of performance end date shall not affect, relieve or reduce Sponsor obligations and
assurances that extend beyond the closeout of this Grant Agreement.
3. Unallowable Costs. The Sponsor shall not seek reimbursement for any costs that the FAA has
determined to be unallowable under the CARES Act.
4. Indirect Costs - Sponsor. The Sponsor may charge indirect costs under this award by applying the
indirect cost rate identified in the Grant Application as accepted by the FAA, to allowable costs for
Sponsor direct salaries and wages only.
S. Final Federal Share of Costs. The United States' share of allowable Grant costs is 100%.
6. Completing the Grant without Delay and in Conformance with Requirements. The Sponsor must
carry out and complete the Grant without undue delays and in accordance with this Grant
Agreement, the CARES Act, and the regulations, policies, standards and procedures of the Secretary of
Transportation ("Secretary"). Pursuant to 2 CFR § 200.308, the Sponsor agrees to report to the FAA
any disengagement from funding eligible expenses under the Grant that exceeds three months and
request prior approval from FAA. The report must include a reason for the stoppage. The Sponsor
agrees to comply with the attached assurances, which are part of this agreement and any addendum
that may be attached hereto at a later date by mutual consent.
7. Amendments or Withdrawals before Grant Acceptance. The FAA reserves the right to amend or
withdraw this offer at any time prior to its acceptance by the Sponsor.
8. Offer Expiration Date. This offer will expire and the United States will not be obligated to pay any part
of the costs unless this offer has been accepted by the Sponsor on or before June 1", 2020, or such
subsequent date as may be prescribed in writing by the FAA.
9. Improper Use of Federal Funds. The Sponsor must take all steps, including litigation if necessary, to
recover Federal funds spent fraudulently, wastefully, or in violation of Federal antitrust statutes, or
ItoRII8I8TAYXIMP-801010]
misused in any other manner, including uses that violate this Grant Agreement, the CARES Act or
other provision of applicable law. For the purposes of this Grant Agreement, the term "Federal funds'
means funds however used or dispersed by the Sponsor, that were originally paid pursuant to this or
any other Federal grant agreement(s). The Sponsor must return the recovered Federal share,
including funds recovered by settlement, order, or judgment, to the Secretary. The Sponsor must
furnish to the Secretary, upon request, all documents and records pertaining to the determination of
the amount of the Federal share or to any settlement, litigation, negotiation, or other efforts taken to
recover such funds. All settlements or other final positions of the Sponsor, in court or otherwise,
involving the recovery of such Federal share require advance approval by the Secretary.
10. United States Not Liable for Damage or Inlury. The United States is not responsible or liable for
damage to property or injury to persons which may arise from, or relate to this Grant Agreement,
including, but not limited to, any action taken by a Sponsor related to or arising from, directly or
indirectly, this Grant Agreement.
11. System for Award Management (SAM) Registration And Universal Identifier Unless the Sponsor is
exempted from this requirement under 2 CFR § 25.110, the Sponsor must maintain the currency of its
information in the SAM until the Sponsor submits the final financial report required under this Grant,
or receives the final payment, whichever is later. This requires that the Sponsor review and update
the information at least annually after the initial registration and more frequently if required by
changes in information or another award term. Additional information about registration procedures
may be found at the SAM website (currently at http://www.sam.gov).
12. Electronic Grant Payment(s). Unless otherwise directed by the FAA, the Sponsor must make each
payment request under this agreement electronically via the Delphi elnvoicing System for
Department of Transportation (DOT) Financial Assistance Awardees.
13. Financial Reporting and Payment Requirements. The Sponsor will comply with all Federal financial
reporting requirements and payment requirements, including submittal of timely and accurate
reports.
14. Buy American. Unless otherwise approved in advance by the FAA, the Sponsor will not acquire or
permit any contractor or subcontractor to acquire any steel or manufactured products produced
outside the United States to be used for any expense which funds are provided under this Grant. The
Sponsor will include a provision implementing applicable Buy American statutory and regulatory
requirements in all contracts related to this Grant Agreement.
15. Audits for Private Sponsors. When the period of performance has ended, the Sponsor must provide a
copy of an audit of this Grant prepared in accordance with accepted standard audit practices, such
audit to be submitted to the applicable Airports District Office.
16. Audits for Public Sponsors. The Sponsor must provide for a Single Audit or program -specific audit in
accordance with 2 CFR Part 200. The Sponsor must submit the audit reporting package to the Federal
Audit Clearinghouse on the Federal Audit Clearinghouse's Internet Data Entry System at
http://harvester.census.gov/facweb/. Upon request of the FAA, the Sponsor shall provide one copy
of the completed audit to the FAA.
17. Suspension or Debarment. When entering into a "covered transaction" as defined by 2 CFR §
180.200, the Sponsor must:
A. Verify the non-federal entity is eligible to participate in this Federal program by:
1. Checking the excluded parties list system (EPLS) as maintained within the System for Award
Management (SAM) to determine if the non-federal entity is excluded or disqualified; or
2. Collecting a certification statement from the non-federal entity attesting the entity is not
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excluded or disqualified from participating; or
3. Adding a clause or condition to covered transactions attesting the individual or firm is not
excluded or disqualified from participating.
B. Require prime contractors to comply with 2 CFR § 180.330 when entering into lower -tier
transactions (e.g. sub -contracts).
C. Immediately disclose to the FAA whenever the Sponsor (1) learns the Sponsor has entered into a
covered transaction with an ineligible entity, or (2) suspends or debars a contractor, person, or entity.
18. Ban on Texting While Driving.
A. In accordance with Executive Order 13513, Federal Leadership on Reducing Text Messaging While
Driving, October 1, 2009, and DOT Order 3902.10, Text Messaging While Driving, December 30,
2009, the Sponsor is encouraged to:
1. Adopt and enforce workplace safety policies to decrease crashes caused by distracted drivers
including policies to ban text messaging while driving when performing any work for, or on behalf
of, the Federal government, including work relating to this Grant or subgrant.
2. Conduct workplace safety initiatives in a manner commensurate with the size of the business,
such as:
a. Establishment of new rules and programs or re-evaluation of existing programs to
prohibit text messaging while driving; and
b. Education, awareness, and other outreach to employees about the safety risks
associated with texting while driving.
B. The Sponsor must insert the substance of this clause on banning texting while driving in all
subgrants, contracts and subcontracts.
19. Trafficking in Persons.
A. You as the recipient, your employees, subrecipients under this award, and subrecipients'
employees may not —
1. Engage in severe forms of trafficking in persons during the period of time that the award is in
effect;
2. Procure a commercial sex act during the period of time that the award is in effect; or
3. Use forced labor in the performance of the award or subawards under the award.
B. The FAA as the Federal awarding agency may unilaterally terminate this award, without penalty, if
you or a subrecipient that is a private entity-
1. Is determined to have violated a prohibition in paragraph A of this award term; or
2. Has an employee who is determined by the agency official authorized to terminate the award to
have violated a prohibition in paragraph A.1 of this award term through conduct that is either —
a. Associated with performance under this award; or
b. Imputed to the subrecipient using the standards and due process for imputing the
conduct of an individual to an organization that are provided in 2 CFR Part 180, "OMB
Guidelines to Agencies on Government -wide Debarment and Suspension
(Non procurement),"as implemented bythe FAA at 2 CFR Part 1200.
40110,II8I8BWK01FU 11010l
3. You must inform us immediately of any information you receive from any source alleging a
violation of a prohibition in paragraph A during this award term.
4. Our right to terminate unilaterally that is described in paragraph A of this section:
a. Implements section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), as
amended (22 U.S.C. § 7104(g)), and
b. Is in addition to all other remedies for noncompliance that are available to the FAA under
this award.
20. Employee Protection from Reprisal.
A. Prohibition of Reprisals —
1. In accordance with 41 U.S.C. § 4712, an employee of a grantee or subgrantee may not be
discharged, demoted, or otherwise discriminated against as a reprisal for disclosing to a person or
body described in sub -paragraph (A)(2), information that the employee reasonably believes is
evidence of:
a. Gross mismanagement of a Federal grant;
b. Gross waste of Federal funds;
c. An abuse of authority relating to implementation or use of Federal funds;
d. A substantial and specific danger to public health or safety; or
e. A violation of law, rule, or regulation related to a Federal grant.
2. Persons and bodies covered: The persons and bodies to which a disclosure by an employee is
covered are as follows:
a. A member of Congress or a representative of a committee of Congress;
b. An Inspector General;
c. The Government Accountability Office;
d. A Federal office or employee responsible for oversight of a grant program;
e. A court or grand jury;
f. A management office of the grantee or subgrantee; or
g. A Federal or State regulatory enforcement agency.
3. Submission of Complaint —A person who believes that they have been subjected to a reprisal
prohibited by paragraph A of this grant term may submit a complaint regarding the reprisal to the
Office of Inspector General (OIG) for the U.S. Department of Transportation.
4. Time Limitation for Submittal of a Complaint - A complaint may not be brought under this
subsection more than three years after the date on which the alleged reprisal took place.
5. Required Actions of the Inspector General —Actions, limitations, and exceptions of the Inspector
General's office are established under 41 U.S.C. § 4712(b).
6. Assumption of Rights to Civil Remedy - Upon receipt of an explanation of a decision not to
conduct or continue an investigation by the Office of Inspector General, the person submitting a
complaint assumes the right to a civil remedy under 41 U.S.C. § 4712(c).
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21. Limitations. Nothing provided herein shall be construed to limit, cancel, annul, or modify the terms of
any Federal grant agreement(s), including all terms and assurances related thereto, that have been
entered into by the Sponsor and the FAA prior to the date of this Grant Agreement.
SPECIAL CONDITIONS
22. ARFF and SIRE Equipment and Vehicles. The Sponsor agrees that it will:
A. House and maintain the equipment in a state of operational readiness on and for the airport;
B. Provide the necessary staffing and training to maintain and operate the vehicle and equipment;
C. Restrict the vehicle to on -airport use only;
D. Restrict the vehicle to the use for which it was intended; and
E. Amend the Airport Emergency Plan and/or Snow and Ice Control Plan to reflect the acquisition of
a vehicle and equipment.
23. Equipment or Vehicle Replacement. The Sponsor agrees that it will treat the proceeds from the
trade-in or sale of equipment being replaced with these funds as airport revenue.
24. Off -Airport Storage of ARFF Vehicle. The Sponsor agrees that it will:
A. House and maintain the vehicle in a state of operational readiness for the airport;
B. Provide the necessary staffing and training to maintain and operate the vehicle;
C. Restrict the vehicle to airport use only;
D. Amend the Airport Emergency Plan to reflect the acquisition of the vehicle;
E. Within 60 days, execute an agreement with local government including the above provisions and
a provision that violation of said agreement could require repayment of Grant funding; and
F. Submit a copy of the executed agreement to the FAA.
25. Equipment Acquisition. The Sponsor agrees that it will maintain Sponsor -owned and -operated
equipment and use for purposes directly related to the airport.
26. Utilities Proration. For purposes of computing the United States' share of the allowable airport
operations and maintenance costs, the allowable cost of utilities incurred by the Sponsorto operate
and maintain airport(s) included in the Grant must not exceed the percent attributable to the capital
or operating costs of the airport.
27. Utility Relocation in Grant. The Sponsor understands and agrees that:
A. The United States will not participate in the cost of any utility relocation unless and until the
Sponsor has submitted evidence satisfactory to the FAA that the Sponsor is legally responsible for
payment of such costs;
B. FAA participation is limited to those utilities located on -airport or off -airport only where the
Sponsor has an easement for the utility; and
C. The utilities must serve a purpose directly related to the Airport.
The Sponsor's acceptance of this Offer and ratification and adoption of the Grant Application
incorporated herein shall be evidenced by execution of this instrument by the Sponsor, as hereinafter
provided, and this Offer and Acceptance shall comprise a Grant Agreement, as provided by the CARES Act,
constituting the contractual obligations and rights of the United States and the Sponsor with respect to
the accomplishment of the Grant and compliance with the assurances and conditions as provided herein.
Such Grant Agreement shall become effective upon the Sponsor's acceptance of this Offer.
Please read the following information: By signing this document, you are agreeing that you have
reviewed the following consumer disclosure information and consent to transact business using electronic
communications, to receive notices and disclosures electronically, and to utilize electronic signatures in
lieu of using paper documents. You are not required to receive notices and disclosures or sign documents
electronically. If you prefer not to do so, you may request to receive paper copies and withdraw your
consent at any time.
UNITED STATES OF AMERICA
FEDERAL AVIATION ADMINISTRATION
(Signature)
Jim A. Johnson
(Typed Name)
Director, Central Region Airports Division
(Title of FAA Official)
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PART II - ACCEPTANCE
The Sponsor does hereby ratify and adopt all assurances, statements, representations, warranties,
covenants, and agreements contained in the Grant Application and incorporated materials referred to in
the foregoing Offer under Part II of this Agreement, and does hereby accept this Offer and by such
acceptance agrees to comply with all of the terms and conditions in this Offer and in the Grant
Application.
Please read the following information: By signing this document, you are agreeing that you have
reviewed the following consumer disclosure information and consent to transact business using electronic
communications, to receive notices and disclosures electronically, and to utilize electronic signatures in
lieu of using paper documents. You are not required to receive notices and disclosures or sign documents
electronically. If you prefer not to do so, you may request to receive paper copies and withdraw your
consent at any time.
declare under penalty of perjury that the foregoing is true and correct
Dated
By:
Title:
ity of Iowa Cif
(Name of Sponsor)
(Signature of Sponsor's Authorized Official)
(Typed Name of Sponsor's Authorized Official)
(Title of Sponsor's Authorized Official
CERTIFICATE OF SPONSOR'S ATTORNEY
, acting as Attorney for the Sponsor do hereby certify:
That in my opinion the Sponsor is empowered to enter into the foregoing Grant Agreement under the
laws of the State of Iowa . Further, I have examined the foregoing Grant Agreement
and the actions taken by said Sponsor and Sponsor's official representative has been duly authorized and
that the execution thereof is in all respects due and proper and in accordance with the laws of the said
State and the CARES Act. The Sponsor understands funding made available under this Grant Agreement
may only be used to reimburse for airport operational and maintenance expenses, and debt service
payments. The Sponsor further understands it may submit a separate request to use funds for new
airport/project development purposes, subject to additional terms, conditions, and assurances. Further, it
is my opinion that the said Grant Agreement constitutes a legal and binding obligation of the Sponsor in
accordance with the terms thereof.
Please read the following information: By signing this document, you are agreeing that you have
reviewed the following consumer disclosure information and consent to transact business using electronic
10
tIIi 4II�I�B ffi�Y�IIiI�YI�]
communications, to receive notices and disclosures electronically, and to utilize electronic signatures in
lieu of using paper documents. You are not required to receive notices and disclosures or sign documents
electronically. If you prefer not to do so, you may request to receive paper copies and withdraw your
consent at any time.
Dated
By:
(Signature of Sponsor's Attorney)
11
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CARES ACT ASSURANCES
AIRPORT SPONSORS
A. General.
1. These assurances are required to be submitted as part of the application by sponsors requesting
funds underthe provisions of the Coronavirus Aid, Relief, and Economic Security Act of 2020
(CARES Act or "the Act'), Public Law Number, Public Law 116-136. As used herein, the term
"public agency sponsor" means a public agency with control of a public -use airport; the term
"private sponsor" means a private owner of a public -use airport; and the term "sponsor" includes
both public agency sponsors and private sponsors.
2. Upon acceptance of this Grant offer by the sponsor, these assurances are incorporated into and
become part of this Grant Agreement.
B. Sponsor Certification.
The sponsor hereby assures and certifies, with respect to this Grant that:
It will comply with all applicable Federal laws, regulations, executive orders, policies, guidelines,
and requirements as they relate to the application, acceptance, and use of Federal funds for this
Grant including but not limited to the following:
FEDERAL LEGISLATION
a. Federal Fair Labor Standards Act - 29 U.S.C. 201, et seq.
b. Hatch Act — 5 U.S.C. 1501, et seq.
C. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 Title 42
U.S.C. 4601, et seg.
d. National Historic Preservation Act of 1966 - Section 106 -16 U.S.C. 470(f).
e. Archeological and Historic Preservation Act of 1974 -16 U.S.C. 469 through 469c.
f. Native Americans Grave Repatriation Act - 25 U.S.C. Section 3001, et seq.
g. Clean Air Act, P.L. 90-148, as amended.
h. Coastal Zone Management Act, P.L. 93-205, as amended.
i. Flood Disaster Protection Act of 1973 - Section 102(a) - 42 U.S.C. 4012a.
j. Title 49, U.S.C., Section 303, (formerly known as Section 4(f)).
k. Rehabilitation Act of 1973 - 29 U.S.C. 794.
I. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252) (prohibits
discrimination on the basis of race, color, national origin).
m. Americans with Disabilities Act of 1990, as amended, (42 U.S.C. § 12101 et seq.), prohibits
discrimination on the basis of disability).
n. Age Discrimination Act of 1975 - 42 U.S.C. 6101, et seq.
o. American Indian Religious Freedom Act, P.L. 95-341, as amended.
p. Architectural Barriers Act of 1968 -42 U.S.C. 4151, et seq.
q. Power plant and Industrial Fuel Use Act of 1978 - Section 403- 2 U.S.C. 8373.
12
f eJ i L%II�I�B lQ�➢�%IIrI�➢I�l
r. Contract Work Hours and Safety Standards Act - 40 U.S.C. 327, et seq.
S. Copeland Anti -kickback Act -18 U.S.C. 874.1.
t. National Environmental Policy Act of 1969 -42 U.S.C.4321, et seq.
U. Wild and Scenic Rivers Act, P.L. 90-542, as amended.
V. Single Audit Act of 1984 - 31 U.S.C. 7501, et seq.
w. Drug -Free Workplace Act of 1988 - 41 U.S.C. 702 through 706.
X. The Federal Funding Accountability and Transparency Act of 2006, as amended (Pub. L. 109-
282, as amended by section 6202 of Pub. L. 110-252).
EXECUTIVE ORDERS
a. Executive Order 11246
- Equal Employment Opportunity
b. Executive Order 11990
- Protection of Wetlands
c. Executive Order 11998
— Flood Plain Management
d. Executive Order 12372
- Intergovernmental Review of Federal Programs
e. Executive Order 12699
- Seismic Safety of Federal and Federally Assisted New Building
Construction
f. Executive Order 12898
- Environmental Justice
g. Executive Order 13788 -
Buy American and Hire American
h. Executive Order 13858 -
Strengthening Buy -American Preferences for Infrastructure Projects
FEDERAL REGULATIONS
a. 2 CFR Part 180 - OMB Guidelines to Agencies on Governmentwide Debarment and Suspension
(Nonprocurement).
b. 2 CFR Part 200 - Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards.
c. 2 CFR Part 1200 - Nonprocurement Suspension and Debarment.
d. 28 CFR Part 35 - Discrimination on the Basis of Disability in State and Local Government
Services.
e. 28 CFR § 50.3 - U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil
Rights Act of 1964.
f. 29 CFR Part 1 - Procedures for predetermination of wage rates.
g. 29 CFR Part 3 - Contractors and subcontractors on public building or public workfinanced in
whole or part by loans or grants from the United States.
h. 29 CFR Part 5 -Labor standards provisions applicable to contracts covering Federally financed
and assisted construction (also labor standards provisions applicable to non -construction
contracts subject to the Contract Work Hours and Safety Standards Act).
i. 41 CFR Part 60 - Office of Federal Contract Compliance Programs, Equal Employment
Opportunity, Department of Labor (Federal and Federally assisted contracting requirements).
j. 49 CFR Part 20 - New restrictions on lobbying.
13
40 110,II8I8B ffi�Y�IIiI�YI�]
k. 49 CFR Part 21 - Nondiscrimination in Federally -assisted programs of the Department of
Transportation - effectuation of Title VI of the Civil Rights Act of 1964.
I. 49 CFR Part 26 - Participation by Disadvantaged Business Enterprises in Department of
Transportation Program .49 CFR Part 27 — Nondiscrimination on the Basis of Handicap in
Programs and Activities Receiving or Benefiting from Federal Financial Assistance.
m. 49 CFR Part 28 - Enforcement of Nondiscrimination on the Basis of Handicap in Programs or
Activities conducted by the Department of Transportation.
n. 49 CFR Part 30 - Denial of public works contracts to suppliers of goods and services of
countries that deny procurement market access to U.S. contractors.
o. 49 CFR Part 32 - Government -wide Requirements for Drug -Free Workplace (Financial
Assistance).
p. 49 CFR Part 37 -Transportation Services for Individuals with Disabilities (ADA).
q. 49 CFR Part 41 - Seismic safety of Federal and Federally assisted or regulated new building
construction.
SPECIFIC ASSURANCES
Specific assurances required to be included in grant agreements by any of the above laws, regulations, or
circulars are incorporated by reference in this Grant Agreement.
1. Purpose Directly Related to the Airport
It certifies that the reimbursement sought is for a purpose directly related to the airport.
2. Responsibility and Authority of the Sponsor.
a. Public Agency Sponsor:
It has legal authority to apply for this Grant, and to finance and carry out the proposed grant; that
an official decision has been made by the applicant's governing body authorizing the filing of the
application, including all understandings and assurances contained therein, and directing and
authorizing the person identified as the official representative of the applicant to act in
connection with the application and to provide such additional information as may be required.
b. Private Sponsor:
It has legal authority to apply for this Grant and to finance and carry out the proposed Grant
and comply with all terms, conditions, and assurances of this Grant Agreement. It shall
designate an official representative and shall in writing direct and authorize that person to file
this application, including all understandings and assurances contained therein; to act in
connection with this application; and to provide such additional information as may be
required.
3. Good Title.
It, a public agency or the Federal government, holds good title, satisfactory to the Secretary,
to the landing area of the airport or site thereof, or will give assurance satisfactory to the
Secretary that good title will be acquired.
4. Preserving Rights and Powers.
a. It will not take or permit any action which would operate to deprive it of any of the rights and
powers necessary to perform any or all of the terms, conditions, and assurances in this Grant
14
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Agreement without the written approval of the Secretary, and will act promptly to acquire,
extinguish, or modify any outstanding rights or claims of right of others which would interfere
with such performance by the sponsor. This shall be done in a manner acceptable to the
Secretary.
b. If the sponsor is a private sponsor, it will take steps satisfactory to the Secretary to ensure
that the airport will continue to function as a public -use airport in accordance with this Grant
Agreement.
c. If an arrangement is made for management and operation of the airport by any agency or
person other than the sponsor or an employee of the sponsor, the sponsor will reserve
sufficient rights and authority to insure that the airport will be operated and maintained in
accordance Title 49, United States Code, the regulations, and the terms and conditions of this
Grant Agreement.
5. Accounting System, Audit, and Record Keeping Requirements.
a. It shall keep all Grant accounts and records which fully disclose the amount and disposition by
the recipient of the proceeds of this Grant, the total cost of the Grant in connection with
which this Grant is given or used, and the amount or nature of that portion of the cost of the
Grant supplied by other sources, and such other financial records pertinent to the Grant. The
accounts and records shall be kept in accordance with an accounting system that will facilitate
an effective audit in accordance with the Single Audit Act of 1984.
b. It shall make available to the Secretary and the Comptroller General of the United States, or
any of their duly authorized representatives, forthe purpose of audit and examination, any
books, documents, papers, and records of the recipient that are pertinent to this Grant. The
Secretary may require that an appropriate audit be conducted by a recipient. In any case in
which an independent audit is made of the accounts of a sponsor relating to the disposition of
the proceeds of a Grant or relating to the Grant in connection with which this Grant was given
or used, it shall file a certified copy of such audit with the Comptroller General of the United
States not later than six (6) months following the close of the fiscal year for which the audit
was made.
6. Exclusive Rights.
The sponsor shall not grant an exclusive right to use an air navigation facility on which this Grant
has been expended. However, providing services at an airport by only one fixed -based operator is
not an exclusive right if —
a. it is unreasonably costly, burdensome, or impractical for more than one fixed -based
operator to provide the services; and
b. allowing more than one fixed -based operator to provide the services requires a reduction
in space leased under an agreement existing on September 3, 1982, between the
operator and the airport.
7. Airport Revenues.
This Grant shall be available for any purpose for which airport revenues may lawfully be used.
CARES Act Grant funds provided under this Grant Agreement will only be expended for the capital
or operating costs of the airport; the local airport system; or other local facilities which are owned
is
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or operated by the owner or operator of the airport(s) subject to this agreement and all
applicable addendums.
8. Reports and Inspections.
It will:
a. submit to the Secretary such annual or special financial and operations reports as the
Secretary may reasonably request and make such reports available to the public; make
available to the public at reasonable times and places a report of the airport budget in a
format prescribed by the Secretary;
b. in a format and time prescribed by the Secretary, provide to the Secretary and make
available to the public following each of its fiscal years, an annual report listing in detail:
1. all amounts paid by the airport to any other unit of government and the purposes
for which each such payment was made; and
2. all services and property provided by the airport to other units of government
and the amount of compensation received for provision of each such service and
property.
9. Civil Rights.
It will promptly take any measures necessary to ensure that no person in the United States shall,
on the grounds of race, creed, color, national origin, sex, age, or disability be excluded from
participation in, be denied the benefits of, or be otherwise subjected to discrimination in any
activity conducted with, or benefiting from, funds received from this Grant.
a. Using the definitions of activity, facility, and program as found and defined in §§ 21.23 (b)
and 21.23 (e) of 49 CFR Part 21, the sponsor will facilitate all programs, operate all
facilities, or conduct all programs in compliance with all non-discrimination requirements
imposed by or pursuant to these assurances.
b. Applicability
1. Programs and Activities. If the sponsor has received a grant (or other Federal
assistance) for any of the sponsor's program or activities, these requirements
extend to all of the sponsor's programs and activities.
2. Facilities. Where it receives a grant or other Federal financial assistance to
construct, expand, renovate, remodel, alter, or acquire a facility, or part of a
facility, the assurance extends to the entire facility and facilities operated in
connection therewith.
3. Real Property. Where the sponsor receives a grantor other Federal financial
assistance in the form of, or for the acquisition of, real property or an interest in
real property, the assurance will extend to rights to space on, over, or under such
property.
c. Duration.
The sponsor agrees that it is obligated to this assurance for the period during which
Federal financial assistance is extended to the program, except where the Federal
financial assistance is to provide, or is in the form of, personal property, or real property,
or interest therein, or structures or improvements thereon, in which case the assurance
obligates the sponsor, or any transferee for the longer of the following periods:
1. So long as the airport is used as an airport, or for another purpose involving the
16
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provision of similar services or benefits; or
2. So long as the sponsor retains ownership or possession of the property.
Required Solicitation Language. It will include the following notification in all solicitations for
bids, Requests for Proposals for work, or material under this Grant and in all proposals for
agreements, including airport concessions, regardless of funding source:
"The (Name of Sponsor), in accordance with the provisions of Title VI of the Civil Rights Act of
1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all
bidders that it will affirmatively ensure that for any contract entered into pursuant to this
advertisement, disadvantaged business enterprises and airport concession disadvantaged
business enterprises will be afforded full and fair opportunity to submit bids in response to
this invitation and will not be discriminated against on the grounds of race, color, or national
origin in consideration for an award."
d. Required Contract Provisions.
1. It will insert the non-discrimination contract clauses requiring compliance with
the acts and regulations relative to non-discrimination in Federally -assisted
programs of the DOT, and incorporating the acts and regulations into the
contracts by reference in every contract or agreement subject to the non-
discrimination in Federally -assisted programs of the DOT acts and regulations.
2. It will include a list of the pertinent non-discrimination authorities in every
contract that is subject to the non-discrimination acts and regulations.
3. It will insert non-discrimination contract clauses as a covenant running with the
land, in any deed from the United States effecting or recording a transfer of real
property, structures, use, or improvements thereon or interest therein to a
sponsor.
4. It will insert non-discrimination contract clauses prohibiting discrimination on the
basis of race, color, national origin, creed, sex, age, or handicap as a covenant
running with the land, in any future deeds, leases, license, permits, or similar
instruments entered into by the sponsor with other parties:
a. For the subsequent transfer of real property acquired or improved under the
applicable activity, grant, or program; and
b. For the construction or use of, or access to, space on, over, or under real
property acquired or improved under the applicable activity, grant, or
program.
e. It will provide for such methods of administration for the program as are found by the
Secretary to give reasonable guarantee that it, other recipients, sub -recipients, sub -
grantees, contractors, subcontractors, consultants, transferees, successors in interest,
and other participants of Federal financial assistance under such program will comply
with all requirements imposed or pursuant to the acts, the regulations, and this
assurance.
f. It agrees that the United States has a right to seek judicial enforcement with regard to
any matter arising under the acts, the regulations, and this assurance.
17
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10. Foreign Market Restrictions.
It will not allow funds provided under this Grant to be used to fund any activity that uses any
product or service of a foreign country during the period in which such foreign country is listed by
the United States Trade Representative as denying fair and equitable market opportunities for
products and suppliers of the United States in procurement and construction.
11. Acquisition Thresholds.
The FAA deems equipment to mean tangible personal property having a useful life greater than
one year and a per -unit acquisition cost equal to or greater than $5,000. Procurements by micro -
purchase means the acquisition of goods or services for which the aggregate dollar amount does
not exceed $10,000. Procurement by small purchase procedures means those relatively simple
and informal procurement methods for securing goods or services that do not exceed the
$250,000 threshold for simplified acquisitions.
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