HomeMy WebLinkAbout2020-05-19 Bd Comm minutesItem Number: 4.a.
CITY OIF IOWA CITY
www.icgov.org
May 19, 2020
ATTACHMENTS:
Description
Community Police Review Board: March 10
Ir CITY OF IOWA CITY
- �ftj Left
I L U MEMORANDUM
Date: 5/13/2020
To: Mayor and City Council
From: Chris Olney, Staff to Community Police Review Board
Re: Recommendation from Community Police Review Board
At their March 10, 2020 meeting the Community Police Review Board made the following
recommendation to the City Council:
RECOMMENDATIONS TO CITY COUNCIL:
By a vote of 4-0, the Community Police Review Board recommends removing appointee
Samuel Conaway from the board, due to excessive absences pursuant to Article III of the CPRB
by-laws.(No action taken member resigned)
Additional action (check one)
X No further action needed
Board or Commission is requesting Council direction
Agenda item will be prepared by staff for Council action
Final/Approved
COMMUNITY POLICE REVIEW BOARD
MINUTES - March 10, 2020
CALL TO ORDER: Chair Monique Galpin called the meeting to order at 5:30 P.M.
MEMBERS PRESENT: Latisha McDaniel, David Selmer, Orville Townsend
MEMBERS ABSENT: Sam Conaway
STAFF PRESENT: Staff Chris Olney, Legal Counsel Patrick Ford
OTHERS PRESENT: Iowa City Police Captain Denise Brotherton
Iowa City Police Officer Emilio Puente
RECOMMENDATIONS TO COUNCIL
Recommendation to discharge Samuel Conaway from the board for excessive absences and request
Council to appoint new board member pursuant to CPRB by-laws Article III.
CONSENT CALENDAR
Motion by Selmer, seconded by Townsend to adopt the consent calendar as presented or amended.
• Minutes of the Meeting on 2/11/20
• Email correspondence from Kelcey Patrick -Ferree 2-11-20
Motion carried, 4/0, Conaway absent.
CONSIDER MOTION FOR RECOMMENDATION TO CITY COUCIL TO DISCHARGE MEMBER FOR
EXCESSIVE ABSENCES AND REQUEST COUNCIL TO APPOINT NEW BOARD MEMBER
PURSUANT TO CPRB BY-LAWS ARTICLE III.
Galpin noted numerous attempts have been made via email, phone, and by mail to reach Conaway
regarding his absences. There has been no response and as of this meeting it would be five
consecutive meetings missed.
Motion by Townsend, seconded by McDaniel to send to the City Council the recommendation to
discharge Samuel Conaway from the board for excessive absences and request Council to appoint
new board member pursuant to CPRB by-laws Article III.
Motion carried, 4/0, Conaway absent.
NEW BUSINESS
Social Media Policy Discussion — Police Captain Brotherton handed out copies of the ICPD General
Order 01-07 (Police Media Relations/Public Information). Brotherton explained the reasoning behind
the past social media incident and immediate public safety concerns that occurred. The board
discussed the City's and Police departments social media policies and felt it did not address the use of
social media in a course of an investigation.
After further discussion it was suggested to draft a recommendation to add additional language to
include the use of social media policy within police investigations. Galpin volunteered to draft a
proposed recommendation to be presented to members for review at the next meeting.
CPRB minutes
Final/Approved
March 10, 2020
OLD BUSINESS
Community Forum - Galpin stated the 1st general news release will be sent out on March 23rd
and forum flyers were available for members to distribute.
Police Captain Brotherton introduced Officer Puente who demonstrated the police departments new
body camera. Captain Brotherton advised that the departments Public Information Officer will be
available at the forum to answer questions regarding the ring program.
PUBLIC DISCUSSION
Dean Able noted the flyer deadline for questions to be submitted and asked if the public would be
allowed at ask questions at the forum. Olney explained that the deadline was to give the board and
police department a chance to review in order to better address the questions and yes, the public is
welcome to ask questions at the forum.
BOARD INFORMATION
McDaniel would like information on the new Police Chief interview process and if the CPRB would have
any involvement.
STAFF INFORMATION
None
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change)
April 14, 2020, 5:30 P.M. Helling Conference Rm
April 27, 2020, 6:00 P.M. IC Public Library (Community Forum)
May 12, 2020, 5:30 P.M. Helling Conference Rm
June 9, 2020, 5:30 P.M. Helling Conference Rm
July 14, 2020, 5:30 P.M. Helling Conference Rm
Galpin will be absent April 14tH
ADJOURNMENT
Motion for adjournment by Selmer, seconded by McDaniel.
Motion carried, 4/0, Conaway absent.
Meeting adjourned at 6:18 P.M.
COMMUNITY POLICE REVIEW BOARD
ATTENDANCE RECORD
YEAR 2019-2020
(Meeting Date)
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member
4/9/19
4/29/19
5/14/19
6/11/19
7/11/19
8/13/19
9/10/19
9/24/19
10/8/19
11/12/19
12/10/19
1/14/20
2/11/20
3/10/20
NAME
NO
QUORUM
Donald
X
X
X
X
King
Monique
X
X
X
X
X
X
X
X
X
X
X
X
X
Galpin
Orville
X
X
X
X
X
X
X
X
X
O/E
X
X
X
Townsend
Latisha
X
X
X
X
O
X
X
X
X
X
O/E
X
X
McDaniel
David
X
X
X
X
O
X
X
X
X
X
X
X
X
Selmer
Sam
X
X
X
X
O/E
O
O
O
O
Conaway
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member
CITY OIF IOWA CITY
www.icgov.org
May 19, 2020
ATTACHMENTS:
Description
Planning & Zoning Commission: April 2
Item Number: 4.b.
CITY OF IOWA CITY
�=a No' MEMORANDUM
Date: May 11, 2020
To: Mayor and City Council
From: Anne Russett, Senior Planner
Re: Recommendations from Planning & Zoning Commission
At their April 2, 2020 meeting the Planning & Zoning Commission have the following
recommendations to the City Council:
By a vote of 7-0 the Commission recommends approval of REZ 19-13, an application for a
rezoning from Interim Development — Single- Family Residential (ID -RS) to Low Density Multi -
Family Residential (RM -12) for approximately 10.64 acres, Low Density Single -Family
Residential (RS -5) for approximately 22.51 acres, and Neighborhood Public (P-1) for
approximately 2.14 acres with the following conditions (condition one is a carryover from the
prior rezoning of this property):
1. The developer satisfies the Comprehensive Plan's Annexation Policy, as stated in
Resolution 18-211, the City's affordable housing agreement with annexation.
2. No building permit shall be issued for any development on the subject property until the
Council approves final plat; resubdividing the subject property to conform with zoning
boundaries established by the rezone.
3. Any development on the subject property shall generally conform to the attached
concept plan dated February 26, 2020, which will include the extension of Eastbrook
Street to the future north -south street and the development of single-family, townhouse
and stacked -flat multi -family housing as shown in said concept plan.
4. Trail connections to the City's park and trail networks are provided as shown in the
attached concept plan. The trail connection on the property's farwest side must
be built to the northern property line. The trail connection between Lots 23 and 24
must be made all the way to the existing trail on City property. The developer
shall be responsible for installing these trails at such time as described in a
subdivider's agreement to be executed at the time any portion of this land is
subdivided, and in accordance with the specifications for such improvements as
to be set forth therein.
5. That a permanent drainage easement from the American Legion Road improvement
project be dedicated to the City in a form of agreement acceptable to the City
Attorney at the time of platting at a location to be determined by Public Works staff.
6. At platting, traffic calming measures, such as traffic circles, narrower lane widths, etc.,
must be incorporated to the satisfaction of City staff to address concerns related to
speeding.
Additional action (check one)
X No further action needed
Board or Commission is requesting Council direction
Agenda item will be prepared by staff for Council action
MINUTES FINAL
PLANNING AND ZONING COMMISSION
A P R I L 2, 2 0 2 0— 7:00 PM — ELECTRONIC FORMAL MEETING
E M M A J. HARVAT HALL, CITY HALL
Zoom Meeting Platform
MEMBERS PRESENT: Larry Baker, Carolyn Dyer, Mike Hensch, Phoebe Martin, Max
Parsons, Mark Signs, Billie Townsend
MEMBERS ABSENT:
STAFF PRESENT: Ray Heitner, Sara Hekteon, Anne Russett
OTHERS PRESENT: John Yapp, Sara Barron, Sara Downes, Todd Fleming, Jane Brown
Electronic Meeting
(Pursuant to Iowa Code section 21.8)
An electronic meeting was held because a meeting in person was impossible or impractical
due to concerns for the health and safety of Commission members, staff and the public
presented by COVID-19.
RECOMMENDATIONS TO CITY COUNCIL:
By a vote of 7-0 the Commission recommends approval of REZ 19-13, an application for a
rezoning from Interim Development — Single- Family Residential (ID -RS) to Low Density Multi -
Family Residential (RM -12) for approximately 10.64 acres, Low Density Single -Family
Residential (RS -5) for approximately 22.51 acres, and Neighborhood Public (P-1) for
approximately 2.14 acres with the following conditions (condition one is a carryover from the prior
rezoning of this property):
1. The developer satisfies the Comprehensive Plan's Annexation Policy, as stated in
Resolution 18-211, the City's affordable housing agreement with annexation.
2. No building permit shall be issued for any development on the subject property until the
Council approves final plat; resubdividing the subject property to conform with zoning
boundaries established by the rezone.
3. Any development on the subject property shall generally conform to the attached
concept plan dated February 26, 2020, which will include the extension of Eastbrook
Street to the future north -south street and the development of single-family, townhouse
and stacked -flat multi -family housing as shown in said concept plan.
4. Trail connections to the City's park and trail networks are provided as shown in the
attached concept plan. The trail connection on the property's farwest side must be
built to the northern property line. The trail connection between Lots 23 and 24
must be made all the way to the existing trail on City property. The developer
shall be responsible for installing these trails at such time as described in a
subdivider's agreement to be executed at the time any portion of this land is
subdivided, and in accordance with the specifications for such improvements as to
be set forth therein.
5. That a permanent drainage easement from the American Legion Road improvement
Planning and Zoning Commission
April 2, 2020
Page 2 of 10
project be dedicated to the City in a form of agreement acceptable to the City
Attorney at the time of platting at a location to be determined by Public Works staff.
6. At platting, traffic calming measures, such as traffic circles, narrower lane widths, etc.,
must be incorporated to the satisfaction of City staff to address concerns related to
speeding.
CALL TO ORDER:
Hensch called the meeting to order at 7:00 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA.
None.
CASE NO. CZ19-13:
Applicant: Allen Homes, Inc.
Location: Near Eastbrook Street and American Legion Road
An application submitted by Allen Homes, Inc. for a rezoning from Interim Development Single -
Family (ID -RS) to Neighborhood Public (P-1) for approximately 2.14 acres, Low Density Multi -
Family Residential (RM -12) for approximately 10.64 acres, and Low Density Single -Family
Residential (RS -5) for approximately 22.51 acres near the intersection of Eastbrook Street and
American Legion Road.
Heitner began the staff report showing an aerial image of the subject property. He pointed out
there are three different zones requested for this rezoning, RS -5, RM -12 and P-1. Heitner next
showed the surrounding existing zoning.
Regarding background on the application, Heitner noted the subject property did file for an
annexation and rezoning to ID -RS and that was approved by City Council earlier this year with
following three conditions. One, the annexation and rezoning would have to abide by the City's
Affordable Housing Policy Resolution 18-211; second a condition related to some additional
right-of-way to the City; and third, a conveyance on a temporary construction easement to the
City along the north side of American Legion Road.
As Heitner noted, the proposed rezoning would involve three different zones. First, would be RM -
12 for about 10.64 acres. The RM -12 zone allows for high density single-family and low density
multifamily. It's intended to provide a diverse variety of housing options, such as detached and
attached single family, duplexes and multifamily. The proposed concept shows 110 units in the
RM -12 zoned area. Second is 22.51 acres of RS -5 zoning which is primarily intended for single
family housing options. There is some flexibility in terms of attached single family zero -lot line but
standard single families is normally what is seen in RS -5. The proposed concept shows 56
single-family residential lots in that area. The final zone requested with this rezoning is a P-1 for
2.14 acres and is intended for a future City fire station. Heitner stated that P-1 zones typically
accommodate civic uses like schools, arts, police, fire stations, etc.
In terms of what staff looks at for rezoning review criteria is consistency with the Comprehensive
Plan and compatibility with existing neighborhood character. Heitner noted the subject property
lies within the Southeast District Plan and there's a couple of residential areas within that Plan
Planning and Zoning Commission
April 2, 2020
Page 3 of 10
that overlap the subject property one which envisions a density of about 2 to 8 dwelling units per
acre and is generally suited for single-family housing. The other area in the Plan in the southwest
portion of the subject property calls for medium to high-density single family and townhouse
housing within that area which is a density of about 8 to 13 dwelling units per acre.
Heitner next showed a view of the associated concept plan with this proposed rezoning. He
pointed out the single-family housing proposed in the concept would fall in line with RS -5 area
and noted there's 6 townhouse units at the southwest corner acting as a bit of a transition from
the single family housing on the east side to the multifamily housing that would be in the
southwest portion of the subject property. He then pointed out the intended fire station in the P-1
area.
In terms of consistency with Comprehensive Plan there were a few goals outlined in the
Comprehensive Plan. One is the rezoning and the associated concept highlight a few of the
housing element goals and create a mix of housing types proposed within this neighborhood.
Second is development on smaller lots to conserve land and potentially allow for affordable
single-family housing options. And then lastly, concentrating new development areas contiguous
to existing neighborhoods where it's costly to extend infrastructure and services. Heitner noted
the last point was the one that was touched on pretty heavily in the prior rezoning with this
property with respect to the current City limits surrounding the property on three sides, this
subject property was specifically called out in the Southeast District Plan as property that would
be ripe for development. The land use element goal from the Comprehensive Plan is viewed as
being compatible with the associated concept recognizing the important relationship between
transportation land use by requiring new neighborhoods to be designed in a manner that
contributes to the larger, interconnected street pattern, providing safe, efficient and orderly
movement of vehicular and pedestrian and bicycle traffic. Heitner noted the associated concept
has slightly more dense than is planned in that southwest area, the density of the concept is
about 14 dwelling units per acre and the Comprehensive Plan call for density about 8 to 13
dwelling units per acre. Staff is recommending a condition that the development of a subject
property generally conforms to the attached concept plan and they want to recommend this to
ensure that policy goals he just highlighted and the Comprehensive Plan with respect to
neighborhood connectivity and housing scale are accomplished. In terms of compatibility with the
existing neighborhood he showed a map with a snapshot of the existing zoning and the RS -5
that the application is proposing along the east side of subject property is in line with what's seen
as a predominantly RS -5 area east in the Windsor West neighborhood. The stacked flat
housing from the concept plan in the southwest portion of the subject property is in terms of
density and intensity similar to what exists in the Eastbrook Flats area to the west. Heitner
showed a pictometry view from 2017 and highlighted the Eastbrook Flats area. He pointed out
the subject property and the Windsor West neighborhood and then a closer view of the
EastBrook Flats area to get a decent feel for the form and intensity there.
Heitner noted with respect to sanitary sewer and stormwater, the standard water main extension
fee will be applicable for this development. There is an existing storm water detention easement
that kind of covers most of the northern portion of the subject property. The boundaries of that
easement will need to be adjusted and City engineers and public works have had discussions
with the applicants engineer about trying to adjust that storm water detention a bit to fit on outlot
A on the concept. So far from what they have gone over in the review of the concept, they
believe that there'll be sufficient stormwater capacity and that outlot
Planning and Zoning Commission
April 2, 2020
Page 4 of 10
With respect to access and street design, prior rezoning conditions pertaining to right-of-way and
the temporary construction easement are still in effect and have since been executed. Staff is
also recommending a couple of conditions pertaining to access and street design. One being
connections to the existing trail network, and then another is to work with staff to implement any
necessary traffic calming measures. The City transportation planning staff did note that there's a
couple of longer blocks in this concept, which might potentially create some speeding on those
streets, so that's something that they'll review during the planning stage and add in any traffic
calming measures that staff feels might be necessary.
Heitner noted staff did receive a few comments from public on this rezoning request within the
last week or so. To briefly summarize those comments, there are a few people that noted that
the lot widths within the concept plan appears smaller than a lot widths on Buckingham Lane.
There were some comments of a lack of green space in the concept plan, and perhaps a lack of
compatibility with the existing neighborhood to the east. He noted also questions over whether
the provisions of Title 14 were being met with review of this rezoning and a few comments on
hoping to preserve a tree line along lots 1 through 12 on the concept plan. Finally, just some
general questions about projected home values in the proposed development.
The role of the Commission today is to determine whether the rezoning complies with the
Comprehensive Plan and whether the rezoning is compatible with the existing neighborhood
character. In terms of next steps, pending a recommendation from the Commission, Council will
schedule a public hearing on the rezoning.
Staff is recommending approval of REZ19-13, a rezoning from Interim Development Single -
Family Residential (ID -RS) to Low Density Multi -Family Residential (RM -12) for approximately
10.64 acres, Low Density Single -Family Residential (RS -5) for approximately 22.51 acres, and
Neighborhood Public (P-1) for approximately 2.14 acres with the following conditions (condition
one is a carryover from the prior rezoning of this property):
1. The developer satisfies the Comprehensive Plan's Annexation Policy, as stated in
Resolution 18-211, the City's affordable housing agreement with annexation.
2. No building permit shall be issued for any development on the subject property until the
Council approves final plat; resubdividing the subject property to conform with zoning
boundaries established by the rezone.
3. Any development on the subject property shall generally conform to the attached
concept plan dated February 26, 2020, which will include the extension of Eastbrook
Street to the future north -south street and the development of single-family, townhouse
and stacked -flat multi -family housing as shown in said concept plan.
4. Trail connections to the City's park and trail networks are provided as shown in the
attached concept plan. The trail connection on the property's far west side must be
built to the northern property line. The trail connection between Lots 23 and 24
must be made all the way to the existing trail on City property. The developer
shall be responsible for installing these trails at such time as described in a
subdivider's agreement to be executed at the time any portion of this land is
subdivided, and in accordance with the specifications for such improvements as to
be set forth therein.
5. That a permanent drainage easement from the American Legion Road improvement
project be dedicated to the City in a form of agreement acceptable to the City
Planning and Zoning Commission
April 2, 2020
Page 5 of 10
Attorney at the time of platting at a location to be determined by Public Works staff.
6. At platting, traffic calming measures, such as traffic circles, narrower lane widths, etc.,
must be incorporated to the satisfaction of City staff to address concerns related to
speeding.
Hensch asked if Heitner could elaborate on the section about compatibility with existing
neighborhood, especially with respect to the neighborhood to the south side of American Legion
Road. Heitner noted to the south of the subject property the area is zoned RS -12 and there is a
long-term senior living facility at the southeast corner and then a church to the east of that and
then open space for the time being. Hensch asked if the area south of that churches that is
agricultural land is interim development designated. Hektoen noted that area hasn't been
annexed yet and therefore is not in City zoning.
Baker had one quick question about the condition regarding traffic calming measures, how
before the development is even completed and traffic going through there can they determine if
they're going to need the traffic calming measures. Heitner replied that is something that the
transportation staff analyzes and typically it usually has to do with the block length, and if the
block lengths are in excess of 600 feet. There might be other factors that they look into to
implement traffic calming measures such as design but that's something that transportation
planning staff would be able to pinpoint. Baker feels like they're making this decision before it
even opens up and not know what is needed, but guesses the traffic people understand what's
going on. Russett elaborated that they don't need traffic to determine traffic calming measures, it
is to the design that's proposed, and there are certain things that can help with reducing speeds,
narrow travel lanes or pavement width or intersections. Therefore, when they got the concept
plan and there were block lengths that are longer than they would like to see, based on their
experience, they know streets that are longer like that do have speeding problems. They would
want to set up calming measures so they don't have issues with it down the down the road.
Parsons asked if it was mentioned that the City's been planning a traffic circle at American
Legion Road and Scott Boulevard. Russett confirmed that is the plan.
Townsend asked about the staff recommendations in the staff report in the agenda packet
because recommendations two and three are different from what was read here tonight. She
asked if those were taken out for a reason. Heitner apologized for not pointing that out during his
presentation. The conditions (two and three from staff report) were taken out as those conditions
were executed since the time that staff report was written and therefore didn't feel it was
necessary to put it in this presentation.
Hensch opened the public hearing.
John Yapp (Allen Homes, Inc) stated this is the first project under the City's Annexation
Affordable Housing Policy since that policy was enacted a couple of years ago and something
they are excited about is developing a mixed -income, mixed -housing type neighborhood with
different housing types going from west to east, incorporating a fire station site which they've
been working with the City on since last year, and then also respecting the single family
neighborhood to the east. They have incorporated trail connections which is part of the staff
recommendation. Some of the neighbors in Windsor West that Yapp has talked to this week
have been very positive about that connection to the dog park and being able to walk to the dog
Planning and Zoning Commission
April 2, 2020
Page 6 of 10
park through sidewalks and trails through this project. He noted this is an infill development and
that is surrounded on three sides by existing City development, including the retirement village to
the south. With this annexation they talked with the pastor of the church to the south and he was
excited about this new neighborhood as it avoids leapfrog development further to the east.
Regarding what is being called stacked flats, they see incorporating elements of the form -based
code into those buildings. Ultimately, they think this both helps meet the goals of both the
developer and many of the goals of the City.
Hensch asked if the stacked flats would look similar to the design of what is existing to the
immediate west? Yapp replied that is not the intention and they'll actually about a third of the size
of the buildings to the west which are a 28 -unit building and a 35 -unit -old building, they will also
have different architecture.
Hensch asked if the current dog park is actually a water retention area that just doubles as a dog
park? Yapp believes part of it is, and where the soccer fields are is the primary water retention.
Hensch questioned in the RM -12 area in the southwest corner, it looks like the structure there as
a road going right through it and he doesn't understand the schematic. Yapp replied that is the
fire station and the P-1 area.
Lastly, Hensch noted since the Comprehensive Plan has this development area 12 to 13
dwelling units per acre, and the applicant is coming in at 14, can they give a little insight on why.
Yapp replied there's a couple reasons for that. One is that allocating part of the land for the fire
station reduced the development potential for the rest of the property and the other is in working
with the 10% affordable housing and just making that work. Hensch asked if by allocating does
that mean they are selling that land to the City or is it a donation. Yapp said the land will be sold
to the City. Yapp added there's also a significant amount of open space to the north adjacent to
Scott Park, about seven acres. Hensch asked if Outlot A is all going to be open space for a
storm water retention area. Yapp confirmed that was correct.
Sara Barron (Affordable Housing Coalition) stated they're really excited to see projects start to
unfold and this will be the first one under the Affordable Housing provision included in the new
annexation requirements. Her question, or comment is about how that affordable housing
provision will succeed, what it'll look like and where in this process will there be opportunities for
review or some transparency about how that will unfold. She noted this is the first time that they
have had this situation so it is expected they'll be working it out as they go along. And of course,
they have a lot of interest in how that affordable housing provision will be implemented. They
know that it won't be the same every time but they're hoping that there will be a clear process
through which they can review the recommendations and what's being required as a developer,
and hopefully also help to provide common feedback oversight of what that looks like as the
neighborhoods development to new experience. She noted it is not in this part, other than to say
that it will be require for them to meet as a condition so she is wondering about more specifics.
Hektoen addressed that question stating that the Riverfront Crossings affordable housing is the
model that they will be following for this. So the conditional zoning agreement that it gets
executed as a result of this rezoning will basically say when they want a building permit they will
have to give specifics so the City knows exactly what they're going to build and be able to attach
more detail in a similar manner that they do for Riverfront Crossings area. Barron noted in the
Riverfront Crossings area it has been just a staff level decision. Hektoen said it is actually
Planning and Zoning Commission
April 2, 2020
Page 7 of 10
various agreements that Council will be executing, and the conditional zoning agreement will
have some detail, it won't say how many units exactly but then there will be an affordable
housing agreement that will get executed once they know the unit numbers and the extent of the
development. Barron asked if then at this point the developer may not know exactly which of
those units that are proposed tonight may or may be used to satisfy the conditional zoning
agreement. Hektoen confirmed at this point they may not have that level of detail, at the
rezoning stage, worked out, they only have a concept plan at this point, but that may not exactly
be the final number of units. That is a whole other review process, the platting process. Barron
acknowledged that makes a lot of sense to her and also hears the applicant saying they are
really excited about affordable housing provision and therefore area asking for a little bit of an
increased density in part because they are going to try to meet that requirement. Therefore, it
seems like they're leaning into that idea, but there isn't anything to review at this point.
Sarah Downes (resident in Windsor West) had a question about the 10% and what is the
possibility that that could be increased in the future. She is from a neighborhood in Chicago that
ended up doing that and she is worried about a future increase. Russett stated that would require
an amendment to the Comprehensive Plan. When the Affordable Housing Annexation Policy was
adopted in 2018 the City amended the Plan and identified 10% as the appropriate number. At
this point, there are no plans to increase that number but if there were it would be an amendment
to the Comprehensive Plan where there would be a public process associated with it.
Todd Fleming (resident from Windsor West) commented that when they built over there, they
were told that the over there was to be large lot single-family development and now they're kind
of changing things years later. It is just kind of disappointing seeing some of those lot sizes and
what's going on over there.
Hensch stated that the Commission hears this once and awhile and it gets back to the question
of who told you that, if it wasn't City staff then the City can't be held accountable for that.
Jane Brown asked if the 10% affordable housing is the entire area so therefore this is affordable
housing all of the units. Russett answered that 10% of the units that they build will be priced and
rented or sold to income eligible households. Brown asked if then out of the 57 single-family lots
10% of those would be affordable housing. Russett replied not necessarily, there's still a lot of
details that need to be worked out with the applicant, whether they want to do on-site affordable
housing, there's the option to pay in -lieu fee, and those things need to be worked out but it would
be 10% of the total units in the project in both the single-family and multifamily.
Hensch closed the public hearing.
Parsons moved to recommend approval of REZ 19-13, an application for a rezoning from
Interim Development — Single- Family Residential (ID -RS) to Low Density Multi -Family
Residential (RM -12) for approximately 10.64 acres, Low Density Single -Family Residential
(RS -5) for approximately 22.51 acres, and Neighborhood Public (P-1) for approximately
2.14 acres with the following conditions (condition one is a carryover from the prior
rezoning of this property):
1. The developer satisfies the Comprehensive Plan's Annexation Policy, as stated in
Resolution 18-211, the City's affordable housing agreement with annexation.
Planning and Zoning Commission
April 2, 2020
Page 8 of 10
2. No building permit shall be issued for any development on the subject property
until the Council approves final plat; resubdividing the subject property to
conform with zoning boundaries established by the rezone.
3. Any development on the subject property shall generally conform to the attached
concept plan dated February 26, 2020, which will include the extension of
Eastbrook Street to the future north -south street and the development of single-
family, townhouse and stacked -flat multi -family housing as shown in said concept
plan.
4. Trail connections to the City's park and trail networks are provided as
shown in the attached concept plan. The trail connection on the property's
far west side must be built to the northern property line. The trail connection
between Lots 23 and 24 must be made all the way to the existing trail on
City property. The developer shall be responsible for installing these trails
at such time as described in a subdivider's agreement to be executed at
the time any portion of this land is subdivided, and in accordance with the
specifications for such improvements as to be set forth therein.
5. That a permanent drainage easement from the American Legion Road
improvement project be dedicated to the City in a form of agreement
acceptable to the City Attorney at the time of platting at a location to be
determined by Public Works staff.
6. At platting, traffic calming measures, such as traffic circles, narrower lane widths,
etc., must be incorporated to the satisfaction of City staff to address concerns
related to speeding.
Townsend seconded the motion.
Dyer commented her one concern was that townhouses seem pretty crowded on the little piece
of land. Otherwise it looks good.
Signs wanted to comment on the concern about the lot sizes and being told that it was going to
be single-family development. Considering the fact that this wasn't even in the City limits until
recently, there certainly was no, to his knowledge, any plans at all for that space, so he doesn't
know where that information would have come from. He acknowledged it's unfortunate if that
was the impression, however reiterated that unless one owns the property, one doesn't control
the property.
Dyer added she would like the presentation of development under these new conditions with
affordable housing to get some statement about what the affordable housing is going to be, will it
be on-site or is going to be transferred somewhere else. That makes a difference if the goal is to
have mixed income dwellings.
Signs noted in general they talk a lot about the way they transition from higher densities to lower
densities to public spaces and while realizing that the final plat isn't done yet it seems like this is
doing a good job of gradating that density from two projects, one to the east and one to the west,
and then to the public land to the north and west.
Parsons agrees and thinks it does a good job of incorporating these existing neighborhoods that
are already to the east and west.
Planning and Zoning Commission
April 2, 2020
Page 9 of 10
Hensch concurs with previous comments and even though it is slightly above the
Comprehensive Plan at 14 dwelling units per acre rather than 13 it is the first really good
expression of mixed housing to increase affordability, so he supports this.
A vote was taken and the motion passed 7-0.
CONSIDERATION OF MEETING MINUTES: February 6,2020:
Parsons moved to approve the meeting minutes of February 6, 2020.
Signs seconded.
A vote was taken and the motion passed 7-0.
PLANNING AND ZONING INFORMATION:
Russett had a couple updates for the Commission. The text amendment related to the animal
related commercial uses was adopted by Council last month. Also a couple months ago the
Commission reviewed a rezoning and preliminary plat in the fringe area down by Ryerson Woods
and 218, that rezoning and preliminary plat was approved by the County Board of Supervisors.
The national APA conference in Houston has been canceled so hopefully some of them can go
to the conference next year. Russett also mentioned that Townsend attended the ISU Extension
training for planners and commissioners and board of adjustment members a few weeks ago.
Signs asked if the City has heard anything about the Forest View project, is any anything
happening up there. Russett stated the rezoning went through last May and after that rezoning
the City asked for some information from the applicant to move forward with their preliminary plat
and so far they haven't received that information from the applicant.
Parsons noted that first term for Hensch and himself is up in two months and wants to make sure
Council hasn't been put out re -submittal forms or anything like that. Russett thanked Parsons for
bringing that up and will look into that, the Clerk's office usually tracks that and they do the
posting, but she will check into it.
ADJOURNMENT:
Signs moved to adjourn.
Dyerseconded.
A vote was taken and the motion passed 7-0.
PLANNING & ZONING COMMISSION
ATTENDANCE RECORD
2019-2020
KEY:
X = Present
O = Absent
O/E = Absent/Excused
--- = Not a Member
1/17
(W.S.)
2/4
2/21
3/7
3/21
4/4
4/18
5/16
6/6
6/20
7/18
8/15
9/5
10/3
10/17
11/7
BAKER, LARRY
X
X
X
X
X
X
X
O/E
X
X
X
X
X
O/E
X
X
DYER, CAROLYN
O/E
X
X
X
X
X
X
O/E
X
X
X
X
X
O/E
X
X
FREERKS, ANN
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
HENSCH, MIKE
X
X
X
X I
O/E
X
X
X
X
O/E
X
X
X
X
X
X
MARTIN, PHOEBE
X
O/E
X
X
X
O/E
X
X
X
X
O/E
O/E
X
X
X
X
PARSONS, MAX
X
X
X
X
X
X
X
X
X
X
X
X
O/E
X
X
X
SIGNS, MARK
X
X
X
X
X
O/E
X
X
X
X
O/E
X
X
X
X
X
THEOBALD, JODIE
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
TOWNSEND, BILLIE
X
X
X
O/E
X
X
X
X
X
X
X
X
X
X
X
X
KEY:
X = Present
O = Absent
O/E = Absent/Excused
--- = Not a Member
12/5
1/16
2/6
4/2
BAKER,LARRY
X
X
X
X
DYER, CAROLYN
X
X
X
X
HENSCH, MIKE
X
X
X
X
MARTIN, PHOEBE
O/E
X
O/E
X
PARSONS, MAX
X
X
X
X
SIGNS, MARK
X
X
X
X
TOWNSEND, BILLIE
O/E
X
X
X
KEY:
X = Present
O = Absent
O/E = Absent/Excused
--- = Not a Member
CITY OIF IOWA CITY
www.icgov.org
May 19, 2020
ATTACHMENTS:
Description
Public Art Advisory Committee: April 2
Item Number: 4.c.
®4 CITY OF IOWA CITY
��� MEMORANDUM
Date: May 12, 2020
To: Mayor and City Council
From: Marcia Bollinger, Public Art Advisory Committee staff
Re: Recommendation from the Public Art Advisory Committee
At their April 2, 2020 meeting the Public Art Advisory Committee made the following
recommendation to the City Council:
By a vote of 7-0 the Committee recommends approval of the working copy of the Iowa
City Public Art Management Plan and forward it on to the City Council for their
information along with the request to approve the amended by-laws.
Additional action (check one)
x No further action needed
Board or Commission is requesting Council direction
Agenda item will be prepared by staff for Council action
S:RECform.doc
FINAL
MINUTES
PUBLIC ART ADVISORY COMMITTEE
APRIL 2, 2020 5:30PM
ZOOM MEETING FORMAT
MEMBERS PRESENT: Vero Rose Smith, Nancy Purington, Andrea Truitt, Eddie Boyken, Steve
Miller, Juli Seydell Johnson, Ron Knoche
STAFF PRESENT: Marcia Bollinger, Wendy Ford
PUBLIC PRESENT: none
Electronic Meeting
(Pursuant to Iowa Code section 21.8)
An electronic meeting was held because a meeting in person was impossible or
impractical due to concerns for the health and safety of Commission members, staff and
the public presented by COVID-19.
RECOMMENDATIONS TO CITY COUNCIL:
By a vote of 7-0 the Committee recommends approval of the working copy of the Iowa
City Public Art Management Plan and forward it on to the City Council for their
information along with the request to approve the amended by-laws.
CALL TO ORDER
Rose Smith called the meeting to order at 5:32 p.m.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA
There was none.
CONSIDERATION OF MINUTES OF THE MARCH 6, 2020 MEETING
Miller noted that he was listed as being in attendance at the March 6 meeting and he was not.
He also noted there was a typo on page two where Downtown District had an f at the end.
Bollinger noted that she also saw that Truitt was noted as being in attendance and was not. The
attendance sheet appeared to be accurate though. Truitt mentioned that 4t" paragraph up from
the bottom on the 1St page was a bit strangely worded. Bollinger said she would adjust. Seydell
Johnson made a motion to accept the minutes as amended. Purington seconded the motion.
Amended meeting minutes were approved.
CREEKSIDE ART PROJECT — CARA BRIGGS FARMER
Briggs Farmer presented a model representative of the proposed project in Creekside Park. She
described the location of the project and how the artwork would be placed in the Community
Orchard area designed by Backyard Abundance. The plan would include using four limestone
blocks that are already located in the space. Two of the blocks would have two rolled flat stock
stainless steel mandalas located on either side of the entrance in the pollinator garden. The
other two elements include stainless steel prairie grasses anchored to the back of two other
limestone block located further into the orchard area. The grasses would be about 8 feet tall and
3 feet wide. Ford showed the photograph of the existing orchard area with the limestone blocks
in place. Seydell Johnson said she felt the art would set off the orchard nicely and would be a
great addition to the park. Knoche expressed concern about durability and ability to fulcrum
backwards with enough weight. Briggs Farmer explained that the blocks were approximately
400 lbs. and she would set the sculpture into the ground to guarantee that will not happen.
Bollinger asked about maintenance and Briggs Farmer explained that the stainless will not
require any maintenance. She also said the pipes for the grass will be capped and will left open
at the bottom to avoid any moisture from collecting. There was additional discussion about ways
to address any fulcrum issues by installing anchors in the ground secured by concrete. Seydell
Johnson said that the planting of the orchard was to happen in the next few weeks.
Seydell Johnson motioned that the committee approve Briggs Farmer's proposals for Creekside
Community Orchard Art project and to proceed. Miller seconded. The motion was approved
unanimously.
Bollinger explained that she wasn't able to complete a couple sections of the plan that she
thought she could but explained that because the plan is a "working document" that will
regularly be added to and updated. She requested that the committee approve the plan and to
proceed with presenting it to the City Council as is.
Purington moved that the Committee approve the Management Plan as a working document
and forward it on to the City Council for their information along with the request to approve the
amended by-laws. Knoche seconded. The motion was approved unanimously.
STAFF REPORTS
Bollinger explained that the Poetry in Public review is expected to occur in the next few weeks
and Boyken will be representing the committee. She also suggested that she was going defer
pursuing a project for the Pride Celebration scheduled for June 19th/20th until there was more
information about if it would be proceeding as planned or with changes.
ADJOURNMENT
Knoche made a motion to adjourn. Seydell Johnson seconded. Meeting was adjourned at 6:00
PM.
Public Art Advisory Committee
Attendance Record
2019-2020
Key:
X = Present
O = Absent
O/E = Absent/Excused
--- = Not a member
Term
Name
Expires
5/2119
6/6/19
7111/19
811/19
9/5/19
1117/19
1215119
1116120
2/6/20
315/20
412/20
Nancy
Purin ton
1/1/2021
--
--
--
--
--
--
--
x
x
x
x
Ron
Knoche
x
x
x
x
x
x
x
x
x
x
x
Juli
Seydell-
x
x
x
x
x
x
x
x
x
x
x
Johnson
Vero
Rose
1/1/2021
x
x
x
x
x
x
x
x
x
x
x
Smith
Steve
Miller
2/1/2021
x
x
x
x
x
x
x
x
x
O/E
x
Andrea
Truitt
1/1/2022
x
x
O/E
x
x
x
x
x
x
O/E
x
Eddie
Bo ken
1/1/2022
x
x
x
x
x
O
x
x
x
x
x
Key:
X = Present
O = Absent
O/E = Absent/Excused
--- = Not a member
Iowa City Public Art Program Management Plan
Table of Contents
Section Page
1.0 Introduction.........................................................................................................................................3
2.0 Vision and Mission..................................................................................................................... 4
2.1 Vision........................................................................................................................4
2.2 Mission.................................................................................................................... 4
3.0 Public Art Overview and Definitions............................................................................................ 5
3.1 Definition..................................................................................................................5
3.2 Benefits.....................................................................................................................5
4.0 Public Art Administrative Policies and Procedures.................................................................... 7
4.1 Role of Public Art Advisory Committee............................................................................ 7
4.2 Role of Public Art Program Administration........................................................................7
4.3 Policies and Procedures Related to the Allocation of Annual Funding for Public Art. 7
4.4 Policies and Procedures to determine completion of goals and objectives .................7
5.0 Public Art Selection, Acquisition and Commission Policies and Procedures .............................. 8
5.1 Selection Guidelines....................................................................................................... 8
5.2 Placement Guidelines..................................................................................................... 9
5.3 Title to Artwork................................................................................................................9
5.4 Acquisition Procedures.....................................................................................................9
5.5 Donation Guidelines.......................................................................................................... 12
6.0 Policy and Procedures for Siting and Displaying Public Art ...................................................... 14
6.1 Guiding Principles and General Site Selection Criteria ............................................... 14
6.2 Siting Policies..................................................................................................................... 14
6.3 Siting Procedures........................................................................................................... 14
6.4 Site Selection Recommendations..................................................................................... 15
7.0 Documentation, Maintenance and Conservation of Artwork ................................................... 17
7.1 Definitions................................................................................................................ 17
7.2 Objectives.............................................................................................................................17
7.3 Conservation, Treatment and Maintenance Policies ..................................................... 17
7.4 Maintenance Planning and Documentation................................................................... 18
8.0 Deaccessioning/Relocation/Temporary Storage........................................................................ 19
8.1 Policy and Procedures on Deaccessioning of Artwork ............................................. 19
9.0 Funding of Public Art.................................................................................................................. 20
9.1 Opportunities.............................................................................................................. 20
10.0 Conflict of Interest................................................................................................................... 21
10.1 Policy for Conflict of Interest.................................................................................. 21
1
Iowa City Public Art Management Plan Working Document
11.0 Resolutions.............................................................................................................................22
11.1 Resolution Establishing a Public Art Program......................................................... 22
11.1 Resolution approving Bylaws of the Iowa City Public Art Advisory Committee...... 23
11.2 Resolution adopting Public Art Strategic Plan............................................................. 24
12.0 Appendices..............................................................................................................................29
12.1
Public Art Program Monthly Schedule....................................................................
29
12.2
Sample Schedule for Public Art Projects..........................................................
30
12.3
Sample Task Outline for Projects.......................................................................
32
12.4
Current Public Art Inventory..........................................................................................
35
12.5
City Parks/Facility Survey........................................................................................
37
12.6
Visual Artists Rights Act of 1990 (VARA).................................................................
43
12.7
Request for Qualifications, Request for Proposals or Call to Artists Components.
45
12.8
Public Art Specifications and Maintenance Report .....................................................
46
12.9
Existing Public Art Programs
1. Community Initiated Public Art...............................................................................
48
2. Neighborhood Art Program.....................................................................................
50
3. Program for Recognition of Art in Non -Public spaces ..........................................
52
4. Public Art Matching Grant Program.......................................................................
54
5. Performance Art Grant Program.............................................................................
57
2
Iowa City Public Art Management Plan Working Document
1.0 Introduction
Public art has the power to energize our public spaces and profoundly transform the places where we
live, work, and play. It generates community identity by creating a unique atmosphere and enhancing a
sense of place. In functioning both as destination and embellishment, public art plays an important role
in sustaining the local economy.
Through the strategic planning process for the 2020-2025 Public Art Strategic Plan, the Public Art
Advisory Committee has distilled the following five goals:
Goal 1: Review the existing Public Art Program. Adjust its policies, priorities and practices to
better reflect our dynamic community. Devise creative ways to deliver a wide range of art
opportunities—from performance art to permanent installations, participatory programs, and
more to stimulate a vibrant public art environment that will enrich us all.
Goal 2: Expand opportunities to use public art to enliven and enhance areas throughout Iowa
City to enable everyone in the community a chance to enjoy it.
Goal 3: Secure and manage funding to create an ongoing vibrant, sustainable Public Art
Program as well as plan for the care and maintenance of existing public art assets.
Goal 4: Collaborate with municipal, civic, nonprofit and private sector organizations to create
opportunities for public art.
Goal 5: Build awareness and promote understanding about public art and the benefits of the
arts in general.
The Iowa City Public Art Advisory Committee (PAAC) has developed a comprehensive Public Art
Management Plan (PAMP) that provides guidelines and policies for the funding, acquisition, placement,
and maintenance of public art within the City as well as administrative procedures involving allocation
of funds, strategies to engage the public and others in the arts community and methods to effectively
works towards the goals as outlined in the Iowa City Public Art Strategic Plan 2020-2025.
Iowa City Public Art Management Plan Working Document
2.0 Vision and Mission
2.1 Vision
The arts are at our core—they are a big part of what makes Iowa City unique. Public art brings beauty
and excitement to our surroundings. It sparks us to find wonder and inspiration in new and unexpected
places. By promoting imaginative opportunities to experience and create art together, we can build a
community that values and encourages diverse voices. We will continue to use the Public Art Program to
nurture creative placemaking, to inspire, educate and enrich our community and its visitors and provide
opportunities to our local artists. We will work to make Iowa City the Greatest Small City for the Arts in
America.
2.2 Mission
To create, with preference to providing these opportunities to local artists, a stimulating public arts
environment that reflects and celebrates Iowa City's rich history, culture, diversity and character.
4
Iowa City Public Art Management Plan Working Document
3.0 Overview
3.1 Definition
Simply put, public art is art in public spaces.
Frequently, public art is chosen through a public selection process, and is most -often commissioned,
acquired and maintained with public funds.
Public art can include murals, sculpture, photography, paintings and memorials. It can be community
art, digital new media, or integrated architectural- or landscape architectural work, permanent,
temporary, two-dimensional, three-dimensional, and multi -dimensional -- public art can include
performances and festivals.
Many cities now require that public art be incorporated into new developments, both municipal and
private. And while the term "public art" may have conjured images of historic bronze statues of soldiers
on horseback in the past, today public art takes on a wide range of forms, sizes, and scales.
3.2 Benefits
Public art instills meaning—a greater sense of identity and understanding of where we live, work, and
visit. It suggests a common memory, and creates memorable experiences, connections, and conscious
interactions. Public art humanizes the built environment and makes it relatable.
Through public art, our communities gain cultural, social, and economic value. It helps creative
communities thrive on many levels:
ECONOMIC GROWTH AND SUSTAINABILITY
• By engaging in public art as a tool for growth and sustainability, communities can thrive
economically. Public art boosts cultural tourism, creates jobs, and increases revenue of
local businesses.
• Arts, culture, and creativity can improve a community's competitive edge, attract new
and visiting populations, and integrate the visions of both community and business
leaders.
ATTACHMENT AND CULTURAL IDENTITY
• Public art directly influences how people see and connect with a place.
• Public art encourages attachment to a location for residents through cultural and
historical understanding, and by highlighting what is unique about the places where
people live, work, and play.
ARTISTS AS CONTRIBUTORS
• Providing a public art ecosystem supports artists and other creatives by validating them
as important contributors to the community. In most communities, large portions of the
public arts budget are redistributed into the local economy through the creation,
installation and maintenance of public art.
SOCIAL COHESION AND CULTURAL UNDERSTANDING
5
Iowa City Public Art Management Plan Working Document
• Public art provides a visual mechanism for understanding other cultures and
perspectives, reinforcing social connectivity with others.
PUBLIC HEALTH AND BELONGING
• Public art has been shown to have clear public health impacts including decreased
stress, eliciting awe, developing shared identity, reinforcing self-efficacy, and promoting
positive health behaviors.
6
Iowa City Public Art Management Plan Working Document
4.0 Public Art Administrative Policies and Procedures
4.1 Role of Public Art Advisory Committee (PAAC)
The PAAC was established by Resolution 97-326 and operates within by-laws revised and adopted
dated that are attached in the Appendix.
PAAC is responsible for overseeing the implementation of the Public Art Program in accordance with
those by-laws and according to the guidelines established in this PAMP, including but not limited to:
• Evaluating public art opportunities and needs every five years and updating policies as needed
• Preparing an annual budget of proposed projects for the upcoming funding year
• Hosting a public event to raise awareness of the Public Art Program and the Public Art Advisory
Committee.
• Acquiring, commissioning, funding of public art to encourage that the collection remains vibrant
and relevant to the community.
• Evaluating public art installations on or in public property by entities other than the Clty
• Evaluating removal of public art as necessary
• Providing guidance in the siting and display of public art
• Evaluating offers of donations of public art or funds
• Providing opportunities for input by the general public in art installations and programs
• Providing opportunities for installation of temporary art exhibits
• Assuring public art is available and accessible to all segments of Iowa City's population
4.2 Role of Public Art Program Coordinator/City staff
• Providing administrative and operational services to ensure the smooth
development, oversight and implementation of the Iowa City Public Art Program
• Assuring PAAC implements and oversees the Public Art Program in an efficient and timely
manner
• Maintaining an inventory of art assets including documents transferring title,
artist's contracts, reports, invoices, and other pertinent material.
• Pursuing funding options and opportunities as available
• Implementing the annual Poetry in Public program
• Maintaining accurate records regarding expenditures and budget
• Collaborating with community organizations to create opportunities for public art
• Building awareness and promoting understanding about public art and the benefits of public art
in general
• Providing an annual report to the City Council and community
4.3 Policies, Procedures and Criteria Related to the Allocation of Annual Funding for Public Art
4.4 Policies, Procedures and Criteria for determining successful completion of goals and objectives
Note — 4.3 and 4.4 to be added at a later date.
5.0 Public Art Selection, Acquisition and Commission Policies and Procedures
7
Iowa City Public Art Management Plan Working Document
5.1 Selection Guidelines
When selecting or commissioning artwork, the PAAC shall consider the following factors:
1. Artistic merit: Does the work have strong artistic merit? Criteria include but are not limited to:
• Strength of the concept, vision, and enduring value of the work
• Durability and craftsmanship in fabrication
• Appropriateness of artwork scale to the proposed site
• Appropriateness of artwork to other aspects of its surroundings
• Artist's credentials and recognition
• Potential enrichment of the architectural, historical, geographical and/or cultural context of the
site
• Compatibility includes a consideration of media, as well as integration of the work of art into the
design or function of the proposed site. All art forms will be considered.
2. Site: What type of site is proposed for the artwork? Siting criteria include, but are not limited to:
• Written evidence that location of artwork on the proposed site has been approved by the City
department that oversees that site.
• If an artwork is designated in a neighborhood plan, is the proposed artwork consistent with the
plan recommendations?
• If the artwork is proposed for a site of regional significance (e.g. a regional park, an arterial
route, a major civic building), does its scale and aesthetic quality merit a prominent location?
3. Relationship to the City's existing art collection. How well does the proposed artwork fit with the
City's current holdings? Criteria for compatibility include but are not limited to:
• Does the artwork contribute to the diversity and breadth of the City's collection?
• Is the artist's work already adequately represented in the City's collection?
• Does the style or form of the art contribute to balance in the City's collection?
4. Safety and maintainability: Artworks on City property must be structurally sound, durable and
resistant to vandalism, weathering, and excessive maintenance/repair costs, and should not pose a
threat to the safety of the public.
5. Feasibility: The ability of the artist to successfully complete all aspects of the proposed work.
6. Cost: Whether the price is fair and there are available funds to cover the cost of purchase,
transportation, documentation, conservation and storage of the work of art. The cost should be
commensurate with the importance of the work to the public art collection.
7. Local art community benefit: All things being equal, preference will be given to Iowa City/Iowa
artists.
5.2 Placement Guidelines
Iowa City Public Art Management Plan Working Document
When considering initial installations and/or determining placement of a work of art, the PAAC will
address these questions as guidelines:
• If the artwork is site-specific, is the proposed location likely to remain unneeded for other public
purposes in the foreseeable future?
• Will the work enhance the site?
• Does the site allow good vantage points for viewing the work?
• Does the site provide safety for the work and the public?
• Can installation at the proposed site be undertaken within budget and on time?
• What maintenance will be required for the artwork and any other related costs?
• What benefits - physical, social, and economic - will this installation bring to the community?
5.3 Title to Artwork
Title to artwork acquired through the Iowa City Public Art Program shall be in the name of the City.
Acquisition of artwork shall be accompanied by an assignment of copyright to the artwork; however, the
artist may retain a non-exclusive right to make reproductions of the artwork for professional
advertisement and promotional purposes. Unless otherwise agreed, in writing, by the City Manager, no
artist or artist's representative shall be deemed to have reserved any rights to the artwork acquired by
the City or Agency, or to the continued placement of the artwork in any specific location,
notwithstanding the fact that the artwork may have been created as "site-specific."
5.4 Acquisition Procedures
When selecting or commissioning artwork for the City's public art collection, the PAAC shall use the
following procedures:
1. Determine Need
The PAAC identifies a need to acquire artwork for the public art collection based on one or more
of the following factors:
• The Public Art Program has funds provided through the annual budget process that are
not required to be used to purchase artwork in connection with the construction of a
specific capital project. These funds will be used to create artwork prioritized through
the strategic plan process.
• A specific capital project is proposed that requires the purchase of art.
• The City has obtained funds by donation, grant, bequest, or other means, with the
stipulation that the money be used for the purchase of art.
2. Determine Selection Method
The PAAC determines which of the following methods to use for the acquisition of the work of
a rt:
• Open Competition: The PAAC will agree by consensus that an open competition is the
best way to acquire the artwork. Public announcement is made of the intent to
9
Iowa City Public Art Management Plan Working Document
purchase or commission artwork. Any artist (or team of artists) may submit proposals.
Selection factors and/or criteria are included in the announcement. The announcement
may allow for the submission of models, proposals, or pre-existing artwork. The
submissions will be reviewed by the PAAC or a selection panel designated by the PAAC.
The decision will be based on the selection factors and/or criteria.
• Invitational: The PAAC will agree by consensus that one or more artists (or teams of
artists) are particularly well-qualified to provide the artwork. The PAAC or a selection
panel designated by the PAAC will create a list of artists and invite them to submit
proposals, models, or pre-existing artwork. Selection factors and/or criteria are included
in the invitation. If the budget allows, the PAAC may authorize reimbursement of some
or all of invitees' expenses incurred in the submission. The submissions will be reviewed
by the PAAC or a selection panel designated by the PAAC. The decision will be based on
the selection factors and/or criteria.
• Direct Selection: The PAAC will agree by consensus that an identified artist (or team of
artists) is uniquely qualified to provide the work or artwork. The artist or team is invited
to submit a proposal, model, or a pre-existing artwork. Selection factors and/or criteria
are included in the invitation. Alternatively, a pre-existing artwork by the artist that
meets the selection factors and/or criteria may be acquired directly from the artist or
the artist's representative. The submission will be reviewed by the PAAC, and the
decision will be based on the selection factors and/or criteria.
3. Determine Selection Panel
The PAAC generally acts as the selection panel for artwork. If the PAAC determines that
additional artistic, design, installation, or other specific expertise is needed, the committee may
designate an expanded selection panel to participate in the selection process. An expanded
selection panel will be comprised of one or more members of the PAAC as well as one or more
additional people who have the expertise needed to evaluate a specific purchase.
4. Evaluation and Recommendation
Using the selection factors and/or criteria, the PAAC or expanded selection panel will evaluate
artwork for acquisition/commission, and, where appropriate, narrow the
acquisition/commission to selected artists or artworks. An expanded selection panel will make a
recommendation to the full PAAC.
5. Selection
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Iowa City Public Art Management Plan Working Document
The PAAC will make the final selection by majority vote of a quorum. The PAAC has the option to
reject all submissions, and to reopen the selection process using the same or a different
selection method and the same or different selection criteria.
6. Contract Requirement
A contract approved by the City Attorney is required between the City and the artist or team of
artists.
5.5 Donation Guidelines
Private individuals and agencies can offer artwork as donations or loans to the City of Iowa City or desire
to display art owned by those individuals or agencies on public property. Similarly, individuals or groups
may also wish to propose a public art project that would be temporarily or permanently installed on City
property. These gifts and exhibitions are an important part of the City's growing art collection and
presence in the public realm. The Iowa City Public Art Program has established policies and procedures
for any unsolicited donations, loans, or exhibition proposals in order to:
• Maintain the quality of the public art collection
• Site the artworks to the most suitable locations
• Establish that there will be funds to protect, maintain, preserve, and conserve artwork on public
property
• Evaluate works for quality, safety, durability, and maintainability
The Public Art Advisory Committee (PARC) is responsible for reviewing all gifts, loans, and public art
exhibitions proposed by individuals, organizations, and neighborhood and community groups.
Definitions
Artwork Donations/Gifts/Loans:
• Unrestricted Donation/Gift —The donation of a work of art to the City without any restrictions
placed on where it is sited.
• Restricted Donation/Gift — The donation of a site-specific work of art to the City.
• Loan —The loan of a work of art to the City, with or without restrictions placed on where it is
sited.
Exhibitions/Artwork:
Temporary Exhibition/Artwork — A proposed exhibition or work of public art installed
temporarily on City property. Proposals may be site-specific or not.
Permanent Exhibition/Artwork — A proposed exhibition or work of public art installed
permanently on City property. Proposals may be site-specific or not.
Exhibition of Privately -Owned Art on Public Property — A proposed exhibition of art not owned
by the City but located outside the business or building of the art owner on City property.
Public Art Donation Procedures
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Iowa City Public Art Management Plan Working Document
1. Proposed donations, loans, and exhibitions should first be referred to the Iowa City Public
Art Coordinator. Staff will then assist individuals in identifying the appropriate application that
must be submitted for review. Any questions regarding the application should be referred to the
staff of the Iowa City Public Art Program.
2. Completed applications and supporting materials, including images, a maquette, or
rendering of artwork(s), should be submitted to the Iowa City Public Art Program staff for
review.
3. The PAAC will review applications and supporting materials according to the criteria
outlined above in Section 5.1 and determine whether they will recommend to accept or reject
the proposal. PAAC may attach conditions to its recommendations.
4. If a specific site is recommended for placement of the donated or loaned work or
exhibition of private art on public property, the PAAC will review the proposed site and seek
approval from the City department that oversees the site. If a site has not been proposed, PAAC
will work with the applicant to identify an appropriate location for the work of art or exhibition.
5. If PAAC chooses to accept a proposal, the Iowa City Public Art Program staff will work with
individuals or groups on contracts, timelines, and installation of artwork(s).
6. If the work or exhibition has yet to be fabricated, PAAC must be informed of the creation
process through progress updates and scheduled studio visits.
7. If the PAAC approves the exhibition of private art on public property, the owner of the
private art must execute an agreement with the City whereby, among other things, the owner
assumes liability for personal or property damage arising from the exhibition of that private art
on public property.
8. If artwork is commissioned, the PAAC will review and approve any subsequent changes in
concept or media that are proposed during the execution phase of the contract. If an expanded
selection panel was used to choose the artwork, the PAAC has the option of including the
expanded selection panel in the review and approval.
Dedication of Donated Public Art to Individuals
From time to time there may be individuals to whom the dedication of a public art piece is warranted.
Those individuals should be persons noted for their significant contribution to the culture of Iowa City.
Public art pieces may be dedicated to an individual, provided one of the following procedures are
followed:
• At the time the public art project is conceived by the Public Art Advisory Committee, dedication
to an individual is made part of the project concept. The proposed concept is then subject to the
approval of the City Council pursuant to the Acquisition Procedures included herein.
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Iowa City Public Art Management Plan Working Document
• An individual or group presents a dedication proposal to the Public Art Advisory Committee. The
proposal may pertain to either an existing or a proposed art installation. All proposals must
include:
documentation of the individual's contribution to the culture of Iowa City
endorsements for the dedication from other groups or individuals
Proposals will be considered by the Public Art Advisory Committee who will advise the City Council if
necessary. The Council will make the final determination as to the appropriateness of the dedication.
Maintenance of Donated Works
Iowa City Public Art Program maintains records of all works on City property and oversees their
maintenance. However, funds to maintain artworks in the City's collection are limited. Therefore,
donors may be required to sign a maintenance agreement or establish a maintenance endowment to
allow for the ongoing maintenance of the artworks. Typically, a maintenance fund consists of 10% of the
value of the work.
Monetary Gifts
Donors may contribute monetary gifts to the Public Art Fund. These funds can go to the general fund for
maintenance of the collection or towards the acquisition of a work of art at the discretion of the PAAC. If
the donor proposes a specific project or commission, the above procedures must be followed.
6.0 Policy and Procedures for Siting and Displaying Public Art
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Iowa City Public Art Management Plan Working Document
6.1 Guiding Principles and General Site Selection Criteria
Public art will be placed in suitable locations broadly dispersed throughout the City of Iowa City.
Installation of Public Art will give meaning and enjoyment to these public spaces by:
• Creating a sense of place
• Generating neighborhood and community identity
• Creating a spot for people to gather
• Enhancing the environment
• Transforming the landscape for greater enjoyment
• Providing public access to this creative expression
6.2 Siting Policies
• To encourage public enjoyment of the City's public art collection, the PAAC will place
artwork in, on, or about any municipal building or other municipally owned, leased, or
rented property. These locations for public art will be accessible to the general public as well
as to persons with special needs.
• The PARC will develop an artwork site plan that identifies and prioritizes locations on City
property for placement of public art.
• The artwork site plan shall address permanent locations, as well as provide for the planned
movement of appropriate artwork to various locations in the City.
• The artwork site plan shall be updated every three years.
• No work of art in the City collection may be moved without the written approval of the
PAAC.
6.3 Siting Procedures
Evaluation of the location should include the impact of a public art installation on the current
environment or properties and usage of the space. The site or location priorities shall be based on
specific criteria that include, but are not limited to:
• Maximum visibility and public benefit. The location must also be accessible to persons with
special needs
• Public safety
• Integration with formal City plans
• Integration and coordination with proposed or potential private sector projects
• Permanence or ease of relocation, if appropriate
• Consideration of the possibility of future public or private development plans or potential
changes to the built environment or the natural environment.
• Compatibility with the type, scale, and scope of potential public projects
• Security
• Protection from improper or unnecessary physical contact
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Iowa City Public Art Management Plan Working Document
• Protection from heat, air conditioning, direct sunlight, water or other potentially harmful
elements, unless the work is designed for such exposure
• Ease of maintenance of artwork
• Avoidance of interfering with vehicular or pedestrian sight lines or traffic patterns
• Avoidance of interference with City operational functions (i.e., lawn mowing, irrigation,
snow removal, etc.)
• Locations for public art should create a secure, supportive setting for the artwork and not be
filled with other visual distractions, activities or movement that would compete with the
artwork
• The activities or usage of the site do not diminish or interfere with the enjoyment of the
artwork as intended
6.4 Site Selection Recommendations
1. Identify and prioritize sites in parks and recreation areas, City facilities and other public
spaces for which artwork can be acquired by commission, direct purchase or temporary loan to
enhance these environments for our community and visitors.
Strategy: Survey, analyze, and rank the options for placement of public artwork.
Possible locations for public art could include but are not limited to:
• Parks and open space areas
• Trails
• Public buildings to which the public has access both interior and exterior sites
• Traffic circles and medians
• Bridges and overpasses
• Sidewalks near benches that are functional and decorative
• Street corners or other public spaces
Recommendation: Review site inventory annually and reprioritize these options as
conditions change or as resources become available.
2. Identify and prioritize gateways and commercial centers for public art that can highlight areas
or serve as landmarks to emphasize Iowa City as a unique and vibrant community
Strategy: Survey, analyze, and rank options for placement of public artwork in primary
gateways.
Recommendation:
• The gateways associated with 1-80 and Hwys 1 and 6 offer significant
opportunities to herald Iowa City as a vital community. Wayfinding and safety
should be the priorities in these dynamic traffic areas. Artwork should be
located in places that are easily viewed and accessible by the public. Both the
pace of traffic and spaces available in these areas do not encourage placement
of public artworks.
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Iowa City Public Art Management Plan Working Document
• The gateways on Melrose, Rochester, Scott Blvd and others would be desirable
locations for more prominent signage welcoming people to Iowa City.
3. Incorporate public art in areas of new development in Iowa City to make these places livable
and appealing.
Strategy: Cultivate relationships and form partnerships to secure support and potential
funding for public art projects in existing community commercial centers and those
planned for future development.
Recommendation: Future community commercial centers present excellent
opportunities for incorporating public art to heighten the image and value of the project
and increase its income-producing potential. Public art can help create an identity for
the City and help define the character of a mixed-use development.
r Prioritize these projects according to the potential for public art, the timeline,
and the availability of funding sources.
• Develop a collaborative process with City departments and development
interests to identify and track progress on these efforts to advocate for public
art to enhance these developments, as appropriate.
• Initiate collaborative dialogue with commercial interests about the potential
and the benefits as well as the responsibilities associated with public art at
these sites. Explore the possibility of financial participation in the cost of the
public art and secure that support, if feasible. For example, supporting the arts
through private development can be a way for the developer to give back to the
community. Involve the collaborators in the process for selecting the artwork.
• Negotiate agreements for the ongoing expenses of insurance and maintenance
of publicly funded artwork on private property, in advance.
4. Seek and implement additional opportunities for art to enhance and define the City's image
through temporary displays in public facilities and/or temporary exhibitions.
Strategy: Inventory possible locations for temporary exhibitions. Solicit proposals and
conduct a selection process consistent with the guidelines and criteria for public art.
Strategy: Explore temporary exhibition options for prominent locations, particularly in
new developments, to highlight the arts and attract attention to these areas. Work with
local businesses to sponsor annual installations on their properties. Promote through
such avenues as social media and "People's Choice" awards.
Recommendation: The PAAC may organize temporary exhibitions of public art or display
temporary exhibitions for a specified period of time. Guidelines for these exhibitions will
be consistent with the criteria for public art set forth in this Plan.
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Iowa City Public Art Management Plan Working Document
7.0 Documentation, Maintenance and Conservation of Public Art
7.1 Definitions
• Maintenance: Regular routine inspection and care of public art, such as cleaning and applying
protective surface coatings. A qualified professional usually carries out maintenance, though a
skilled City employee can be trained by a conservator to carry out routine maintenance.
• Treatment or Conservation Treatment: Repair is done when needed to return public art to its
original condition and integrity, which may be the result of flaws, neglect, aging, damage or
vandalism. A professional conservator usually carries out treatments, often in collaboration with
artists or other experts.
• Condition Assessments: Inspections of public art include information on the present location,
the current condition and the treatment or maintenance needed. Inspections may be carried
out by City staff, but thorough assessments should occasionally be conducted by a professional
conservator.
• Public Art Definition, Scope and Maintenance Specifications: A detailed description of each
public artwork shall be created by the artist(s) and shall be reflected in all agreements. The
description should include all specifications of the artwork designed, created and/or installed by
the artist and may include bases, lighting and landscape elements. Maintenance specifications
must be provided detailing suggested methods of maintenance including schedule and
suggested products to be used .
7.2 Objectives
• To inspect the condition of City -owned public artwork on a regular basis
• To clean and provide other appropriate routine maintenance to public artwork
• To insure timely conservation of public artwork
• To integrate longevity and maintenance considerations into artist's planning, and City approval
processes for artwork
• To establish a treatment and maintenance program for public art with regular procedures,
agreements and documentation
• To educate public employees about public art and its important role
• To use public funds wisely by avoiding costly conservation expenses resulting from neglect
• To leverage private and volunteer support for maintenance of public art, whenever possible
7.3 Conservation Treatment and Maintenance Policies
Purpose: Artworks shall be efficiently maintained and preserved in the best possible condition as
understood by the Art in Public Places program and consistent with the artist's original intention.
• Integrity of Artworks: The Public Art Program seeks to insure the ongoing integrity of the
artwork and the sites for which they were created, to the greatest extent feasible, in accordance
with the artist's original intentions, and consistent with the rights afforded by the 1990 Visual
Artists Rights Act. (see appendix)
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Iowa City Public Art Management Plan Working Document
Access to Artworks: The City shall seek to assure continuing access to public art by the public,
although the City may limit availability due to circumstances such as funding, public safety,
display space and deaccession.
• Responsibility: The City Manager or their designee shall have the final authority in decisions
regarding conservation of public art.
• Oversight: The PAAC and staff shall provide advice on the assessment, treatment, maintenance,
disposition and relocation of public art, working in collaboration with the following partners:
• qualified professionals: Arts professionals, professional arts conservators, city staff, and
other individuals familiar with art materials, fabrication methods, and the artistic intent
shall inspect and evaluate artwork.
• Artists: Artists shall develop public art with maintenance requirements that can be
realistically maintained by the City. Artist's specifications may be taken into account in
maintaining public art along with applicable conservation standards. Artists (if possible)
shall be notified of all repairs and may be involved in conducting treatments and
maintenance.
• City Departments: PAAC may work with the Department of Public Works or Parks and
Recreation as appropriate, to implement these policies.
7.4 Maintenance Planning and Documentation
• Staff shall conduct Repair Assessment and Maintenance Needs: public art shall be inventoried
and receive cursory inspections once a year during a year end physical inventory process.
Artwork shall receive regular, thorough, condition examinations, which include the present
locations and conditions of the public art, as well as cost estimates for treatment and
maintenance. These thorough examinations shall occur as stated in the maintenance report.
They shall also occur when required by reports of damage.
• Staff shall develop Maintenance Plans for Existing Works: Treatment and maintenance plans for
existing public art shall be developed by the responsible department or agency as treatments
and repairs are applied. A maintenance plan shall include detailed specifications for monthly
maintenance, winter maintenance, maintenance of plantings (if applicable), annual routine
maintenance, other periodic maintenance and a long-term prognosis.
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Iowa City Public Art Management Plan Working Document
8.0 Deaccession/Relocation/Temporary Storage
8.1 Policy and Procedures on Deaccessioning of Artwork
After due consideration, the PAAC may recommend, and the City Manager may authorize, the removal
of work from the City's art collection. It is Iowa City's policy to remove a piece only if one or more of the
following situations exist:
• the artwork in its present state poses a safety hazard to the public or the environment
• restoration of the work aesthetically and/or structurally is not feasible, or the expense of such
restoration would be disproportionate to the value of the work
• the architectural support (building, wall, streetscape) is to be destroyed and relocation of the
work is not feasible
• prolonged protest of the work persists to the extent that the work detracts rather than
enhances the site and the community
• the work acts as an encumbrance to the use of public property
• the public use of the site has changed or is proposed to change in a manner that is no longer
compatible with the artwork.
If a work is to be moved/modified, the artist must be notified before the change, if at all possible. If the
artwork is to be placed in temporary storage, the Public Art Administrator shall be given the opportunity
to inspect the storage location and methods used to protect the artwork. In the instance that a work
must be removed from the City's collection, the artist must be notified and given the opportunity to
purchase the art from the City. In all situations, the rights of the artist will be respected as defined in the
Visual Artists Rights Act of 1990, unless waived by the artist.
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Iowa City Public Art Management Plan Working Document
9.0 Funding of Public Art
9.1 Public Funding
The City of Iowa City City Council will be responsible for the annual allocation of funding as part of their
budget process. The Public Art Advisory Committee should evaluate funding annually and incorporate
strategic increases as necessary and submit those requests as part of the annual budget process.
9.2 Other Funding Opportunities
Grants
a. Evaluate opportunities available through state and federal arts organizations and develop
recommendation for potential projects
b. Continue to evaluate grants sources and/or partnerships as they become available
c. As available and appropriate, funding outside of City of Iowa City Funding shall be considered. Possible
opportunities might include grant funding through federal and state arts organizations.
Private Fundraising
a. Consider establishing an Endowment Fund with the Community Foundation of Johnson County to be
the depository for monetary donations to the Iowa City Public Art Program.
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Iowa City Public Art Management Plan Working Document
10.0 Conflict of Interest
10.1 Policy for Conflict of Interest
A member who believes they have a conflict of interest on a matter about to come before the
Committee shall state the reason for the conflict of interest, leave the room before the discussion
begins, and return after the vote. If there is a question of whether or not a conflict exists, the City
Attorney or City Attorney's designee will decide. All questions should be referred to the City Attorney or
designee. Decisions of the City Attorney or designee are binding.
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Iowa City Public Art Management Plan Working Document
11.0 Resolutions
11.1 Resolution Establishing a Public Art Program
m.ti, /3
Prepared by: Karin Franklin, Director, PCD, 410 E, Washington St., Iowa City, IA (319) 356-5232
RESOLUTION NO. 97-326
RESOLUTION ESTABLISHING A PUBLIC ART PROGRAM
WHEREAS, public art expresses a community's spirit and improves a community's image; and
WHEREAS, the public welfare is furthered by the presence of art In public places; and
WHEREAS, the City Council has determined that financial and technical support for a public art
program is in the best interest of the people of Iowa City; and
WHEREAS, such a program should enhance public spaces, promote Iowa city's reputation as a
cultural center, and build Iowa City's image as a vital place to live and work,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA:
1. Each fiscal year, a minimum of $100,000 will be allocated In the Capital Improvements
Program for public art.
2. A Public Art Advisory Committee will be appointed by the City Council to develop the Iowa
City Public Art Program including, but not limited to, by-laws for the Committee, and
procedures for the commissioning, procurement, maintenance, and deaccessioning of
public art.
1 This resolution shall be in effect until amended or rescinded by an action of the City Council,
after public hearing on the amendment or recision.
Passed and approved this 23rd day of September , 1997.
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Iowa City Public Art Management Plan Working Document
11.2 Resolution approving the Bylaws of the Iowa City Public Art Advisory Committee
(to be added when adopted)
Public Art Advisory Committee
By -Laws
ARTICLE I. AUTHORITY
The Public Art Advisory Committee shall have that authority as established by Resolution 97-326
passed by the City Council of Iowa City, Iowa and through the adoption of these by-laws stated
herein.
ARTICLE II. PURPOSE
The purpose of the by-laws stated herein is to provide for the administration of a public art
program by establishing a Public Art Advisory Committee to develop the Iowa City Public Art
Program and to administer said program.
ARTICLE III. MEMBERSHIP
Section 1. Qualifications. The Public Art Advisory Committee shall consist of nine (9) members,
seven (7) of whom shall be appointed by the City Council. Of the seven appointees, at least three
(3) shall be art or design professionals. Two (2) members shall be ex- officio and shall be one (1)
staff representative from each of the Departments of Public Works and Parks & Recreation. All
appointed members of the Committee shall be qualified electors of the City of Iowa City, Iowa.
Section 2. Compensation. Members shall serve without compensation.
Section 3. Orientation for New Members. Prior to the first regular meeting following their
appointment, new members shall be given an orientation briefing by the City staff and the
Committee as is deemed appropriate.
Section 4. Absences. Three consecutive unexplained absences of a Committee member from
regular meetings may result in a recommendation to the City Council from the Committee to
discharge said member and appoint a new Committee member.
Section 5. Vacancies. Any vacancy among the appointees on the Committee because of death,
resignation, long-term illness, disqualification or removal shall be filled by the City Council after
at least 30 days public notice of the vacancy. Any vacancy of an ex -officio member shall be filled
by the appropriate agency within 30 days.
Section 6. Terms. Appointed members shall be appointed for terms of three years, with five (5)
terms expiring on January 1 and two (2) terms expiring July L. No more than one-third of the
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Iowa City Public Art Management Plan Working Document
terms may expire in any one year. If a position becomes vacant by reason of resignation or
otherwise, and results in an unexpired term of six months or less, the City Council may choose to
fill the unexpired term in such a manner that the appointee shall continue in the position not
only through the unexpired term, but also through a subsequent regular term. Ex -officio
members shall serve for a term of one year; such terms shall be renewable, at the discretion of
the appropriate agency.
Section 7. Resignation. Resignations shall be submitted in writing to the Mayor with a copy to the
City Manager's Office, and Chairperson of the Public Art Advisory Committee at least 60 days
prior to the date of intended departure.
ARTICLE IV. OFFICERS
Section 1. Number. The officers of this Committee shall be a Chairperson and a Vice- Chairperson,
each of whom shall be elected by a majority vote of all members of the Committee from those
Committee members appointed by the City Council
Section 2. Election and Term of Office. Officers of the Committee shall be elected annually at the
first regular meeting in February each year; if the election of officers shall not be held at such
meeting, such election shall be held as soon thereafter as is convenient.
Section 3. Vacancies. A vacancy in any office because of death, resignation, removal,
disqualification, or other cause shall be filled by the Committee for the unexpired portion of the
term, except as provided in Article III, Section 6, above.
Section 4. Chairperson. The Chairperson shall when present, preside at all meetings, appoint
committees, call special meetings and in general perform all duties incident to the office of the
Chairperson, and such other duties as may be prescribed by the members from time to time.
Section 5. Vice -Chairperson. In the absence of the Chairperson, or in the event of death, inability
or refusal to act, the Vice -Chairperson shall perform the duties of the Chairperson and when so
acting, shall have all powers of and be subject to all the restrictions upon the Chairperson.
ARTICLE V. MEETINGS
Section 1. Regular Meetings. Regular meetings of this Committee shall be held monthly.
Section 2. Special Meetings. Special meetings of the members may be called by the Chairperson
and shall be called by the Chairperson or Vice -Chairperson at the request of three or more
members of the Committee.
Section 3. Place of Meetings. Regular meetings shall be in a place serviced by public
transportation and accessible to persons with disabilities.
Section 4. Notice of Meetings. Notice of regular and special meetings shall be required. Meetings
may be called upon notice not less than twenty-four (24) hours before the meeting.
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Iowa City Public Art Management Plan Working Document
Section 5. Quorum. A majority of all the members of the Committee shall constitute a quorum at
any meeting
Section 6. Proxies. There shall be no vote by proxy.
Section 7. Public Discussion. Time shall be made available during all regular meetings for open
public discussion.
Section 8. Motions. Motions may be made or seconded by any member of the Committee except
the Chairperson.
Section 9. Conflict of Interest. A member who believes they have a conflict of interest on a matter
about to come before the Committee shall state the reason for the conflict of interest, leave the
room before the discussion begins, and return after the vote. If there is a question of whether or
not a conflict exists, the City Attorney or City Attorney's designee will decide. All questions should
be referred to the City Attorney or designee. Decisions of the City Attorney or designee are
binding.
Section 10. Voting. A majority of (but not less than five) votes cast at any meeting at which a
quorum is present shall be decisive of any motion or election. Upon request of any Committee
member, voting will be by roll call and will be recorded by "ayes" and "nays". Every member of
the Committee, including the Chairperson, is required to cast a vote upon each motion. A
member who abstains shall state the reason for abstention.
Section 11. Roberts Rules of Order. Except as otherwise provided herein, Roberts Rules of Order
as amended shall be used where applicable.
ARTICLE VI. POWERS AND DUTIES
The Public Art Advisory Committee possesses the following powers, all being subject to final
approval by the City Council:
Section 1. To develop by-laws and procedures for the Iowa City Public Art Program.
Section 2. To determine the location of public art and the type of art to be used in a specific
project.
Section 3. To review proposals funded with other than Pubic Art Program funds for both
permanent and temporary art installations on/in City owned property.
Section 4. To commission artists or to purchase artworks, as appropriate.
Section 5. To accept or reject gifts and loans of art.
Section 6. To provide and oversee funding to local artist to host art exhibits or experiences in
Iowa City.
Section 7. To develop policies and procedures for the maintenance and disposition of public art.
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Iowa City Public Art Management Plan Working Document
Section 8. To determine and oversee expenditures of the Public Art Program budget.
Section 9. To develop a Public Art Plan for the City of Iowa City.
Section 10. To develop and maintain an inventory of public art.
ARTICLE VII. CONDUCT OF COMMITTEE BUSINESS
Section 1. Agenda. The Chairperson, or a designated representative, together with the staff
assistant, shall prepare an agenda for all regular Committee meetings. Agendas are to be posted
at least 24 hours before the meeting and shall be sent to Committee members and the media
prior to regular meetings. Copies will be available to the public at the meeting.
Section 2. Minutes. Minutes of all meetings are to be prepared, reviewed by the Chairperson,
and distributed to the Committee and City Council Members. Specific recommendations
requiring Council action are to be set off from the main body of the minutes and appropriately
identified.
Section 3. Review Policy. The Committee shall review all policies and programs of the City,
relating to the Committee's duties as stated herein, and make such recommendations to the City
Council as are deemed appropriate.
Section 4. Annual Report. An annual report detailing the activities of the Committee shall be
prepared by the Chairperson, approved by the Committee and submitted to the City Council at
the end of each calendar year.
ARTICLE VIII. SUBCOMMITTEES
The subcommittees of this Committee including composition, duties, and terms shall be
designated by the Chairperson in consultation with the Committee.
ARTICLE IX. AMENDMENTS
These by-laws may be altered, amended or repealed, and new by-laws adopted by an affirmative
vote of not less than five (5) members of the Committee at any regular meeting or at any special
meeting called for that purpose. Amendments shall be approved by the City Council to become
effective.
11.2 Resolution adopting the Public Art Strategic Plan
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Iowa City Public Art Management Plan Working Document
Prepared by Marcia Bollinger, Public Art Coordinator, 410 f Washington St. Iowa City IA 52240 (319)
356-5237
RESOLUTION NO. 19-259
Resolution Adopting the Iowa City Public Art Strategic Plan 2020.2025
Whereas, the Iowa City City Council established the Iowa City Public Art Program in September
1997 with the goal of creating a program that enhanced public spaces, promoted Iowa City's
reputation as a cultural center and built Iowa City's image as a vital place to live and work: and
Whereas, since 1997, the Public Art Program has funded and commissioned over $1 million
dollars in public art installations throughout Iowa City resulting In over 35 permanent artwork
installations throughout the community; and
Whereas, a lack of a consistent, sustainable source of funding has Impacted the ability of the
program to effectively plan for and implement a comprehensive approach to meeting the Interest
and need to maintain and expand public art projects and programs; and
Whereas, the City Council has requested that a Public Art Strategic Plan be developed In order
that a process is established for pursing those long term goals Including evaluating various
funding options, future direction and opportunities for expanding public art in the community,
and a process by which the current artwork inventory can be maintained for the future; and
Whereas, the process for developing the Strategic Plan was Implemented with the goal to
encourage participation by all segments of the Iowa City population over the past 10 months of
its development.
Now, therefore, be It resolved that the Iowa City City Council hereby adopts the attached towa
City Public Art Strategic Pian 2020-2025 in order to Implement the Plan to meet the long-term
objectives and goals for the Iowa City Public Art Program.
Passed and Approved this ate of November 2019.
G
M
Attest
Ci Clork
Approved:
City Attorney's Office
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Iowa City Public Art Management Plan Working Document
Resolution No, 1.-2x9
Page 7
It was moved by salih and seconded by Hi708 the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x
Cole
x
Mims
x
Salih
- -x
Taylor
--X-a--
Teague
x -�� _
T'bomas
Throemorton
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Iowa City Public Art Management Plan Working Document
Public Art Program Monthly Schedule
January
February
Election of Officers
Poetry in Public review committee rep
March
Upcom ing PAAC Vacancies (July)
Evaluate Progress
April
Prom ote Public Art In Public Spaces
May
Develop Opportunities to Promote local artists
Assistance for Kidztent
June
Iowa Arts Festival Kidztent
Annual Inspection process
N
tD
July
Convene Local Artists/Orgs - update and planning
Annual Report to City Council
August
Septem ber
Determine Proposed programs for upcoming Fiscal Year
October
Upcoming PAAC mem ber vacancies (January)
Novem ber
Begin Poetry In Public Promotion
Review Budget Recom m endation
December
Develop proposed projects for upcoming FY
Determine if additional fundingshould be requested
12.2 Sample Schedule for Public Art Projects
MONTH #1
Public Art Advisory Commissions meets to:
Identify project site(s), type of artwork, materials.
Recommend funding allocation(s)
• Determine whether the project will be commission, direct purchase and/or
solicitation of donation
• Determine who should be included on the review committee in addition to PAAC
(if applicable)
• Determine geographical area from which artists may apply; Iowa City, Johnson
County, Iowa, beyond
• Determine if site visit is necessary. If so, Go to Month #2. If not, go to Month #3
117110104-K".
• Visit and confirm site for artwork
• Identify specific criteria for project:
MONTH #3
1. media
2. size
3. theme (if appropriate)
4. budget July
Draft Request for Qualifications and distribute to the Public Art Committee for
approval.
• Determine deadline for applications
Disseminate Request for Qualifications
MONTH #5 until completion
Deadline for Applications
Assemble applications, images, and materials
• PAAC Review
Recommend 3-5 finalists or make final selection
Notify finalists
• If RFQ process, require final proposal by Month #6
• If RFP, develop agreement and commence work
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Iowa City Public Art Management Plan Working Document
• Make payments as specified by terms of agreement.
e Work with artist and staff as necessary to facilitate installation
• Ensure fulfillment of contract requirements (e.g., maintenance instructions,
narrative description, photo documentation, and identification plaque);
• Final payment; and Dedication.
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Iowa City Public Art Management Plan Working Document
12.3 Sample Task Outline for projects
Process for Selecting Public Art
• Identify opportunity for placing artwork to animate, enhance or define a space to and/or
through which the public has access.
• Recruit and convene an art selection committee that is composed of key interests present in
the opportunity area and appropriate art expertise.
Meeting #1
• Visit the site (if necessary) and develop a full description of the opportunity.
• Define the scope, criteria, range of media, budget, and timeline of the project.
• Determine the type of selection process that will result in a successful product.
Commissions:
1. Request for Qualifications: seek qualified artists for commission or to inform the
design of the site.
2. Call for Entry/Request for Proposal: seek proposals for the site.
Invitational:
1. Identify and contact a small number of artists (10-15) whose work would be uniquely
appropriate for the site.
2. Review their work and interview them.
3. Request proposals from two or three whose work seems most suitable for the
project. They should be paid a design fee for preparing a formal proposal including a
model/maquette.
Direct Purchase:
1. Determine need and method of soliciting public input into this process and at what
point it would be appropriate.
2. Solicit specific artwork to install and/or display at the site.
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Iowa City Public Art Management Plan Working Document
3. Have artists submit images of existing work for the art acquisition committee to
review and select.
4. Determine the required application materials (letter of intent, resume/CV, number
and format of images, artist statement, references, etc.)
5. Decide the universe of artists to whom you want to distribute this information and
the deadline.
Issue Call (Allow 3-4 Weeks)
• Select mechanism for application ((e.g., Internet, Web based application system, CaFE, U.S.
mail or other mechanism).
• Publicize to the appropriate universe in print and electronically. Receive and Organize
Responses
• Assemble equipment necessary to view the images submitted.
• Prepare ballots.
• Schedule a prescreening meeting of the full committee or a subcommittee if you receive
more than 50 responses (3 hours). Apply Conflict of Interest policy.
Meeting #2 (Schedule approximately 2 weeks following the deadline.)
• Apply Conflict of Interest policy.
• Review images (all images submitted or those remaining from the prescreening).
• Discuss constructively in relation to criteria established.
• Reach "short list" of 10-15 applicants and review application materials.
• Continue review to identify up to 5 finalists (usually 3). If commission, notify artists of
selection, provide design fee and, if appropriate, travel stipend for preparation and
presentation of a proposal (allow 6-8 weeks).
• Notify remaining applicants no longer under consideration.
• Arrange and conduct a site visit for all the finalists (if necessary)
• Request contact information for at least three references that can speak to the artist's
professional work and work habits. If direct purchase, notify artists of selection. Arrange for
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Iowa City Public Art Management Plan Working Document
transportation of artwork. Note: the purchase contract must stipulate that if the artwork is not
as represented in the digital images, the client has the option to reject the piece. The client may
want to negotiate with the artist for a similar piece or simply cancel the sale with no penalty.
• Notify remaining applicants no longer under consideration.
• Check artists' references.
• Notify the Iowa City Public Art Advisory Committee of the art selection committee's selection
of finalists.
Meeting #3 (Allow 1 hour per finalist plus final deliberation and selection).
• Apply Conflict of Interest Policy.
• Interview each finalist and inspect each model/maquette and proposal materials.
• Discuss the proposals in relation to established criteria. Select a finalist for this commission.
• Convene the Public Art Advisory Committee to introduce the artist and present the proposal
for review.
• Notify all finalists of the selection and return materials to finalists not selected.
• Contract with the winning finalist.
• Monitor progress on the artwork and fulfillment of the terms of the contract.
• Monitor installation.
• Arrange for dedication.
• Provide documentation, specifications, and a comprehensive maintenance plan to the Public
Art Advisory Committee.
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Iowa City Public Art Management Plan Working Document
12.4 Current Inventory of Public Art Installations
Permanent Instalations fundelsponsored by the Iowa City Public Art Program
Name
Description/Artist
Location
Ac uisition Coo
Four Module Piece, 19e8
Sculpture
Rkerfront Cros sing Park 2019
S 80,000
Aluminum and stainless steel
Kenneth Snelson
tAmericen-Or
Triaxial Hemicykndrical, 1974
Sculpture
City Park
S 20,000
Cor -ten s teat
Richard Field
(American - lava
Weatherdance, 1999
Fountain
City Plaza Pedestrian Mall
S 101230
Granite and bronze inlays, lighted
laminar jets
Andrea Myk lebra t & Stanton Sears
(American - Minnesota
Sola Marker and Balance, 2000
Sa/ptures
Downtown Pedestrian Mall
S 38,480
Granite and glass
S 38.480
Chris toph Spath
iGerrrer Amsian - Nev Jersey)
Jazz, 2001
Sculpture
Downtown Pedestrian Mall
S 50,000
Bronze
Gary Alsum
American - Colorado
Ties that Bind, 2001
Sc ltpure
Downtoen Pedestrian Mall
S 35,000
Brame
Jane DeDecker
(American - Colorado)
Dorothy, 2001
Sculpture
Chauncey Saan Park 2019
S 8,000
Stainless steel and aluminum wire
Justine Zimmer
(American - Iowa City)
Iowa Avenue LiteraryWak, 2001
Street Art
Iowa Avenue
S 120,000
Brome plaques and stamped concrete
Gregg LeFere
(American - New York)
Irving Weber, 2003
Sculpture
love Avenue(Linn Street
S 25,000
Brame
Steve Maxon & Doris Parc s
American - Iowa
Wak in Beauty Arch, 2005
Sculpture
Benton Hill Park
S 30,000
Brame and concrete s eulpted
entryway
Joe Prescher
American -lova
Geese Street Markers, 2004
Sculpture -28 markers
Goosetownstreet signs inters actions
S 11,110
Brame
John Coyne
Americen•low
Hors a Street Makers , 2705
Sculpture - 35 mark ers
Northside s treat s igns @ inters actions
S 14,884
Aluminum
John Coyne
(American -lova
W irg's Return, 2004
Sculpture
Longfellow trail
S 5200
Steel
Will Thompson
(American -lova
Longfellow Historic Markers. 2004
Muted media
Longfellow Neighborhood
S 8.300
Steel
Will Thompson
(American-lowa
Just for Kicks, 2008
Sculpture
Kickers Soccer Park
S 35.000
Hi&strergth aluminon
Don Mitchell
(American-Colcrado)
Steel Garde, 2005
Fence
Caut Street Trans potation Center
S 87,500
Ponder -mated steel fence
I(Arneficam1cws)
David DaNquist
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Iowa City Public Art Management Plan Working Document
IV VVQ �.ILy ruin Ik. MI L IVIQ I IQSCIIICIIL r"IQII VVVI IUI IS LJULUI I ICI IL
Included as pert d
Natures Way. 2005
Wayfinding
Ceramic tile
fence project
David Dahlquist
(American-lava)
Birds in Flig M, 2408
Sculpture
Sycemore Greerway Trail
S 35.000
Steel °Alumin um
Murk LeMlai
(American - M1is sous
Railing & Globes, 2D08
Sculpture
Wetherby Park
S 15,000
Cast Aluminum
John Coyne
(American - lava
Lake is Strange. 2005
Sculpture
Willow Creek Park
S 3,000
Steel rebar and cement
Seth Godard
(American - lava)
Impermenanoe is Inevitable, 2008
Soulpture
Hwy &kava Ave pedestrian circular walk
Donation
Cut aluminum
Brian Fritz
Amercian-Colorado
Robert A Lee Recreation Center pod
Dancing Water, 2708
Wall Sculpture•22glass panels
room
S 98.000
BJ Katz - Mteltdown Gies s Art &
Design
American - Arizona
Simple F light, 2009
Sculpture
Pennnsula Park
S 5,000
Painted Steel
Jason Messier
American- lava
Carved wooden sculptures @1992
Sculptures - 5 carved wooden
Willow Crede Park
Donation
Donated by Art SrreM, Howard
Horan, Stephen
Valery Kovalec
Dewey and Khristopfor
as sandian
Russ ion
Woodlands Walkway, 2011
Concrete and Mos sec
Phessart Hill Park
S 38,400
1 bench and 10 pkrthes covered in
mos iac
Jill Harper and students
North Marketplace Literary Walk,
Linn Street between Market and
2011
Sculptures
Bloomington
S 70.000
8 ribbons, 5 pedestats,,podirms
with bodes. 5 plaques, 2tree
rates and 4 sign toppers.
Treasure bland, 2011
Fiberglass Book - painted
Storage
Donated
Tem BodkinBryk
Amer ice n- Iowa
Neighborhood of Seas ons. 2013
Mos laccausedpill ars
Sycamore Trail entrance- LakesideDr
S 15.000
Jill Harper and students at Grant Wood
and City High School
Whole, 2014
Murals
Under College Street Bridge
S 3,000
Brock Mluench
Amer icen -lava
Underwater Soene, 2014
Murals
Fairmeadows Park
S 3,000
Taylor Ross
American- Iowa
Step UP, 2014
Murals
Mleroer Park
S 3,000
Jess, Tavnsend
American - Nevada
Playful Investigation, 2017
Pkxiglass
Meroer Aquatic Center
S 8,000
Jo Mlyers Walker
Ares ice n -Iowa
Expbrng lowss Renewable
Energy Souses, 2017
Moved media
Robert A Lee Recreation Center
S 7,000
University of lows Joint Faculty
American - lava
Kom rebi, 2019
Aluminum
lava City City Hall
S 9.000
Tim Adams
Amer icon - lava
Three Siisters.2019
Almnun
Chadds Green Park
S 8.000
Cara Briggs Farmers
Amer ice n - lava
Total
S 976,164
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Location
Address Size
City Parks
Central Parks
500 Huntington Drive
Chauncey Swan Park
Washington Street '0.6 acres
College Green Park
600 E. College Street 2.4 acres
Northeast Parks
Calder Park (formerly Hickory Trail Park)
2831 Hickory Trail
3.2 acres
Cardigan Park
500 Huntington Drive
3 acres
Frauenholtz-Miller Park
4329 St. Patrick Drive
3 acres
Glendale Park
Glendale Road and East Ralston Creek
0.8 acres
Happy Hollow Park
800 Brown Street
3.3 acres
Hickory Hill Park
North entrance: 800 Conklin Street
185 acres
South entrance: 1439 Bloomington Street
North Market Square Park
Fairchild Street and Johnson Street
1.5 acres
Pheasant Hill Park
9 Green Mountain Drive
3.3 acres
Reno Street Park
Reno Street and Fairchild Street
1.3 acres
Northwest Parks
Crandic Park
Dill Street and Rider Street
200 E. Park Road
Rocky Shore Drive and Dill Street
Current Art Installations
Dorothy, 2020
StairSteps (deteriorating)
Woodlands Walkway, 2011 (deteriorating)
0.9 acres
107.3 acres Triaxial Hemicylindrical, 1974
5.2 acres
140 acres Simple Flight, 2009
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Dubuque Street/Taft Speedwav
1201 N. Dubuque Street
Peninsula Park
!Near 1-80 and Dubuque Street
Southeast Parkas
17.6 acres
Dog Sculpture*
200 acres
Chadek Green Park
'1920 Friendship Street
5.02 acres
Three Sisters, 2019
Court Hill Park
2825 Friendship Street
8.6 acres
Creekside Park
1858 7th Avenue Court
2.3 acres
Scheduled 2020
Fairmeadows Park
{2500 Miami Drive
4.9 acres
Underwater Scene Mural, 2014
Highland Park
750 Highland Ave.
0.4 acres
LC. Kickers Soccer Park
4400 Soccer Park Road
108 acres
Just for Kicks, 2006
Mercer Park
2701 Bradford Drive
30.5 acres
Step Up Mural, 2014
Mural, older shelter (SE students)
Napoleon Park
2501 S. Gilbert Street
28.8 acres
Oak Grove Park
Page Street and Dodge Street
1.6 acres
Rita's Ranch Dog Park
Located in Scott Park, 640 S. Scott Blvd.
Scott Park
Scott Boulevard/Court Street/Muscatine Av&.43 acres
Terry Trueblood Recreation Area
579 McCollister Blvd.
152 acres
Herky on Parade, 2014
Wetherby Park
2400 Taylor Drive
24.3 acres
Globe Reliefs and Sign, Mural 2006
Whispering Meadows Wetland Park
Lakeside Drive and Whispering Prairie Avenue 17.8 acres
Windsor Ridge Park
American Legion Road and Arlington Drive
23 acres
Southwest Parks
Benton Hill Park
Benton Hill and Miller Avenue
3.5 acres
Walk in Beauty, 2005
Brookland Park
Myrtle Avenue and Melrose Court
2.86 acres
Harlocke Hill Park
Harlocke Street
0.9 acres
Hunters Run Park
puck Creek Drive,
26.6 acres
Kiwanis Park
Aber Avenue and Teg Drive
14 acres
Ned Ashton Park
Benton Street and Iowa River
0.6 acres
Ryerson's Woods Park
Old Highway 218 South
49.2 acres
Sturgis Ferry Park
South Riverside Drive
37.9 acres
Riverfront Crossings
1101 S. Clinton Street
17 Acres
Four Modular Piece, 2019
Tower Court Park
Tower Court and George Street
0.4 acres
Villa Park
Westgate Street and MacBride Drive
6.5 acres
Willow Creek Park
1117 Teg Drive
27.2 acres
Kovalec Wooden Sculptures (4), 2010
Love is Strange, 2005
Trails
Sycamore Greenway Trail S.of Lakeside to Soccer Park Birds in Flight, 2006
Neighborhood of Seasons, 2013
Longfellow Trail S. of Sheridan to RR tracks Wing's Return, 2004
w
ko
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0
Iowa River Trail
TerryTrueblood Recreation Area/Waterworks
jPark
Court Hill Trail
Seventh Ave. Ct. to Windsor Ridge
Willow Creek Trail
Melrose Ave to Melrose
Hwy 6/1 sidepaths
Hollywood Blvd to Mormon Trek
Pennisula Park Trail
Penninsula Park
City Right of Way
Downtown Ped Mall
lCollege and Dubuque Streets
Weatherdance Fountain, 1999
f
Ties that Bind, 2001
Jazz, 2001
Balance and Solar Market, 2000
Iowa Avenue
Between Clinton/Gilbert
Iowa Avenue Literary Walk, 2001
Irving Weber, 2003
North Market Place
Linn Street between Market/Bloomington
NMP Literary Walk, 2011
Goosetown Neighborhood
IGovernnor, Brown Reno, Rochester
Goosetown Geese Street Markers (28)
Northside Neighborhood
Gilbert, Kimball, Governor, Jefferson
Northside Houses Street Markers (35)
Longfellow Neighborhood
Lucas, College, 7th, RR tracks
Longfellow Historic Markers, 2004
Longfellow Pedestrian Tunnel
Under RR btwn Sheridann and Kirkwood
Annual Mural SE Junior Hi Students
Iowa Avenue
Iowa Avenue/6 Ave ped circular wallwau
Impermenance is Inevitable, 2008
College Street
under College Street Bridge
Whole, 2014
.A
0
Parking Ramps
Dubugue St Parking Ramp
220 S Dubugue
Solidarity, 2012
Capitol St Parking Ramp
1220 S Capitol
Tower Place Parkiing Ramp
1335 Iowa Ave
Chauncey Swan Parking Ramp
1414 E Washington
Farmer's Market artwork?
Harrison St Parking Ramp
175 E Harrison
Court Street Transportation Center
150 E Court St
Steel Garde, 2005
Nature's Way, 2005
City Buildings
Robert A Lee Recreation Center
220 S Gilbert Street
Dancing Waters, 2008
Renewable Energy Sources, 2017
Mercer Aquatic Center
12701 Bradford Drive
Playful Investigation, 20
City Hall
;410 E Washington St
Komorebi, 2019
Airport*
1801 S Riverside Drive
Animal Services
3910 Napoleon Lane
Ashton House
Cable TV Offices/Tower Place
10 S Linn Street
Cemetary*
1000 Brown Street
Eastside Recycling Center*
1240.1 Scott Blvd.
equipment Building (to be redeveloped)
1200 5 Riverside One's Reality, 1982/relocate
Fire Station #1
410 E Washington
#2
301 Emerald St
#3
•:2001 Lower Muscatine
#4
1!2008 N Dubugue Rd
i
Parks and Forestry
'..2275 S Gilbert
Landfill and Recycling*
1,3900 Hebl Ave
Library
123 S Linn Several pieces
Streets and Traffic Engineering
3800 Napoleon Lane
Senior Center
28 S Linn St
Terry Trueblood Lodge
579 McCollister
Transit Building
11200 S Riverside
Wastewater Treatment Plant
4366 Napoleon Lane
Water Treatment Plant
89 Stephen Atkins Drive
* Multiple buildings
.A
N
12.6 Visual Artists Rights Act of 1990 (VARA)
(a)Rights of Attribution and Integrity—Subject to section 107 and independent of the
exclusive rights provided in section 106, the author of a work of visual art—
(1) shall have the right—
(A)to claim authorship of that work, and
(B)to prevent the use of his or her name as the author of any work of visual art which he
or she did not create;
(2) shall have the right to prevent the use of his or her name as the author of the work of
visual art in the event of a distortion, mutilation, or other modification of the work which
would be prejudicial to his or her honor or reputation; and
(3) subject to the limitations set forth in section 113(d), shall have the right—
(A)to prevent any intentional distortion, mutilation, or other modification of that work
which would be prejudicial to his or her honor or reputation, and any intentional
distortion, mutilation, or modification of that work is a violation of that right, and
(B)to prevent any destruction of a work of recognized stature, and any intentional or
grossly negligent destruction of that work is a violation of that right.
(b) Scope and Exercise of Rights—
Only the author of a work of visual art has the rights conferred by subsection (a) in that work,
whether or not the author is the copyright owner. The authors of a joint work of visual art
are co-owners of the rights conferred by subsection (a) in that work.
(c) Exceptions—
(1) The modification of a work of visual art which is a result of the passage of time or the
inherent nature of the materials is not a distortion, mutilation, or other modification
described in subsection (a)(3)(A).
(2) The modification of a work of visual art which is the result of conservation, or of the
public presentation, including lighting and placement, of the work is not a destruction,
distortion, mutilation, or other modification described in subsection (a)(3) unless the
modification is caused by gross negligence.
(3 )The rights described in paragraphs (1) and (2) of subsection (a) shall not apply to any
reproduction, depiction, portrayal, or other use of a work in, upon, or in any connection
with any item described in subparagraph (A) or (B) of the definition of "work of visual art"
in section 101, and any such reproduction, depiction, portrayal, or other use of a work is
not a destruction, distortion, mutilation, or other modification described in paragraph (3)
of subsection (a).
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Iowa City Public Art Management Plan Working Document
(d) Duration of Rights—
(1) With respect to works of visual art created on or after the effective date set forth in
section 610(a) of the Visual Artists Rights Act of 1990, the rights conferred by subsection
(a) shall endure for a term consisting of the life of the author.
(2) With respect to works of visual art created before the effective date set forth in section
610(a) of the Visual Artists Rights Act of 1990, but title to which has not, as of such
effective date, been transferred from the author, the rights conferred by subsection (a)
shall be coextensive with, and shall expire at the same time as, the rights conferred by
section 106.
(3) In the case of a joint work prepared by two or more authors, the rights conferred by
subsection (a) shall endure for a term consisting of the life of the last surviving author.
(4) All terms of the rights conferred by subsection (a) run to the end of the calendar year in
which they would otherwise expire.
(e)Transfer and Waiver—
(1) The rights conferred by subsection (a) may not be transferred, but those rights may be
waived if the author expressly agrees to such waiver in a written instrument signed by the
author. Such instrument shall specifically identify the work, and uses of that work, to
which the waiver applies, and the waiver shall apply only to the work and uses so
identified. In the case of a joint work prepared by two or more authors, a waiver of rights
under this paragraph made by one such author waives such rights for all such authors.
(2) Ownership of the rights conferred by subsection (a) with respect to a work of visual art
is distinct from ownership of any copy of that work, or of a copyright or any exclusive right
under a copyright in that work. Transfer of ownership of any copy of a work of visual art,
or of a copyright or any exclusive right under a copyright, shall not constitute a waiver of
the rights conferred by subsection (a). Except as may otherwise be agreed by the author in
a written instrument signed by the author, a waiver of the rights conferred by subsection
(a) with respect to a work of visual art shall not constitute a transfer of ownership of any
copy of that work, or of ownership of a copyright or of any exclusive right under a
copyright in that work.
12.7 Request for Qualifications (RFQ), Request for Proposal or Call to Artists
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Iowa City Public Art Management Plan Working Document
Requests or calls for art projects should include the following information:
1. Project Description
2. Site Description: Location, activities present or anticipated, significance to the
community
3. Budget available for the project
4. Eligibility (who is eligible to apply)
5. Timeline for selection process
6. Deadline for application
7. Notification procedure
8. Information and materials required for application
9. Information about the City of Iowa City and its public art program
10. Contact information if there are questions
12.8 Public Art Specifications and Maintenance Report
To be completed by artist and submitted before final payment
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Iowa City Public Art Management Plan Working Document
Artist:
Title of Work:
Project Address:
PART I - FABRICATION AND INSTALLATION INFORMATION
MATERIALS
1. Material(s) used (be specific; include also source or manufacturer, life expectancy of
material according to manufacturer; attach manufacturer's technical data sheets, if
available):
2. Material finish (e.g., natural, paint color and type, glaze, patina, sealer, fire retardant,
etc.; be specific; include also brand or manufacturer):
3. Materials used in the presentation of the artwork (e.g., composition of base or
backing, framing, type of hanging fixtures, etc.):
FABRICATION
1. Fabricator:
Name:
Address:
Phone Number:
2. Fabrication technique or method (attach diagrams or drawings, if necessary):
INSTALLATION
1. Installation executed by:
Name:
Address:
Phone Number:
2. Installation method (attach plans showing footing and/or key installation details):
EXTERNAL FACTORS
1. Describe physical positioning of the artwork (e.g., measured distances from relative
objects or points in the environment):
46
Iowa City Public Art Management Plan Working Document
2. Describe existing environmental factors which may affect the condition of the
artwork and any precautionary measures (e.g., direct sunlight, extremes of annual
rain, temperature, air moisture or dryness, acidity of rainfall, flooding, wind, erosion,
vibrations, air pollutants, vehicular and/or pedestrian traffic; animal interaction --bird
droppings, potential for nesting, burrowing; human interaction with artwork --touching,
sitting, climbing, vandalism):
DESIRED APPEARANCE
1. Describe the desired appearance in specific terms including the physical qualities
such as matte rather than glossy luster; color of patina etc., for which the agency should
strive in order to maintain the artist's intent. Describe what may be acceptable
alterations in form surface, texture and coloration as related to natural aging of
materials. Include drawings or photographs which show the condition of the artwork
upon installation:
2. If the work is site-specific, describe in detail the particular relationship of the work to
its site, including any significant physical aspects of the site, which, if altered, would
significantly alter the artist's intended meaning and/or appearance for the work (attach
drawings as appropriate):
PACKING AND SHIPPING INSTRUCTIONS
1. Please explain how the art should be packed and shipped should the artwork ever
need to be transported (be specific, attach diagrams if necessary):
PART II - CONSERVATION INSTRUCTIONS
The Artist should provide detailed instructions regarding the methods and frequency of maintenance for
the artwork as follows (attach additional information as appropriate):
1. Routine maintenance (e.g., removal of dust, dirt; maintenance of protective surfaces;
tightening, adjusting, oiling; trimming of plant materials, etc.):
2. Cyclic maintenance (less frequent and more extensive preventive measures, e.g., disassembly
and inspection; reapplication of protective sealers; repainting; cleaning of textiles, etc.):
3. Who should be considered competent to perform cyclic maintenance? Describe any special
training, materials, tools, or procedures required.
4. Who should be considered competent to perform significant repairs?
5. Describe any special training, materials, tools, or procedures required for refitting, replacing,
or reconstructing portions of the artwork damaged by vandalism, accidents, disasters, or
weathering.
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Iowa City Public Art Management Plan Working Document
12.9 Existing Public Art Programs
I. COMMUNITY INITIATED PUBLIC ART PROGRAM
The Iowa City Public Art program was created in 1997 to enhance the appearance of the City
through the selection and integration of art in the public environment. Although most artwork
purchased and installed by the Iowa City Public Art Program has been initiated by the Public Art
Advisory Committee, it is possible for members of the community to come forth with beneficial
ideas that merit consideration for possible funding/support.
The application should be completed and submitted with proposals to the Iowa City Public Art
Advisory Committee for their review and possible recommendation to the City Council for final
consideration.
SELECTION CRITERIA
Artwork proposals will be reviewed by the Public Art Advisory. Proposals will be evaluated on the
following criteria:
• Verification that the artwork will be located on public property and be publicly accessible.
• Ability of the artist/applicant to complete the project within the proposed timeframe and
budget.
• Commitment of proposed partners involved in the project. Application should include a clear
explanation of the responsibilities of each entity involved in the project.
• Ability/willingness of the artist/applicant to work with the PAAC / City staff.
• Ability of the applicant to provide funding (if proposed).
• Verification that the completed and installed artwork will become the property of the Iowa City
Public Art program.
• Artwork meets design, safety and maintenance criteria, funding availability, appropriateness of
the artwork for the site and how well it "contributes to the identity and viability of the
community and promotes the image of Iowa City".
SUBMITTAL REQUIREMENT
• A completed Application Form.
• A site plan with building and grade elevation and building facades, showing the placement of the
proposed artwork within the site proposed.
• A narrative statement to demonstrate that the artwork will be displayed in an area open and
freely available to the general public.
• A narrative of the artist's concept.
• Evidence of the value of the proposed artwork.
• Maintenance requirements.
• Visual representations of the artwork will be submitted in one of the following formats:
- digital photos including several views of the artwork; or
48
Iowa City Public Art Management Plan Working Document
A model of the artwork; or
A graphic or artist illustration depicting several views of the artwork.
Budget detail
49
Iowa City Public Art Management Plan Working Document
2. NEIGHBORHOOD PUBLIC ART PROJECT PROCEDURES
The Neighborhood Public Art Project has been established to move the focus of the Iowa City Public Art
Program to art in the neighborhoods and to allow neighborhoods to actively participate in the selection,
site location, possible production and installation of art in their neighborhoods.
The following is the process for implementation of the Iowa City Neighborhood Public Art project:
NEIGHBORHOOD SELECTION PROCESS
Neighborhoods will be notified through the Office of Neighborhood Outreach of the opportunity to
participate in the Neighborhood Art Project. A letter of interest must be submitted by the neighborhood
association that will include the following:
How the neighborhood intends to solicit input from the entire neighborhood.
An estimated schedule of the process.
Who will be the chief neighborhood contact person for the project
How the artist will be selected and what role they will play in working with the neighborhood.
ARTWORK SELECTION PROCESS
Neighborhoods must solicit all residents of the neighborhood to participate in the selection process to
determine the type of artwork that they wish to acquire/commission, and the location(s) of the
proposed artwork. The neighborhood should begin the decision-making process with a "concept" artist.
This artist should be able to collaboratively work with the neighborhood through the mechanics of
design and artist selection. The Public Art staff can assist to the neighborhoods to locate potential
"concept" artists. Any fee for the "concept" artist would be part of the budget for the neighborhood art
project. Once a type of artwork is decided upon, the neighborhood will work with the concept artist in
determining the design, composition, scale, etc. of the artwork, utilizing the selection criteria
established for the Public Art Program. This artist can also assist in the development of calls to artists (if
applicable) for the neighborhood and guide the neighborhood through a selection process. It is also
completely acceptable that the concept artist submits a proposal for the completed neighborhood art
project.
All existing criteria established through the Iowa City Public Art Program; procedures for site selection,
maintenance; accession and deaccession/relocation must be met in the consideration of the artwork.
REVIEW PROCESS
The neighborhood must present their concept plan for the artwork, proposed site(s) and method of
artwork or project artist selection, and proposed budget to the Public Art Advisory Committee (PAAC)
for initial consideration. The PAAC will use the attached "Neighborhood Art Project Proposal Review
Criteria" as a guideline for decision making.
50
Iowa City Public Art Management Plan Working Document
After approval of the concept, site location and budget, a Call -to -Artists (if necessary) will be developed
by the neighborhoods with the assistance of staff and the PAAC. Selection of the artist/artwork by the
neighborhood will be in accordance with the Acquisition Procedures developed for the Public Art
Program. PAAC will then review of the final project and authorize commencement of the project.
REVIEW CRITERIA
In reviewing the concept plans for the Neighborhood Art project proposals, the Public Art Advisory
Committee should consider the following:
Has the neighborhood provided the opportunity for all residents to participate in the process?
Has there been participation in the process by professional artists in creating a project or
designing/creating the artwork being proposed?
Have all long-term maintenance requirements been addressed?
Have initial contacts been made regarding availability of the site for installation of the artwork?
Are the existing criteria established through the Iowa City Public Art program capable of being met
(i.e. Acquisition, Maintenance, deaccession/relocation), particularly:
Site Selection
• located on public property
• visible and accessible
• does not disrupt traffic flow
• durability of artwork in relation to location
Has the Artist selection process been determined and is it feasible?
Is the proposed budget reasonable?
NEIGHBORHOOD MENTORING PROCESS
Upon completion of their art project, the participating neighborhood may be asked to work with and
share their experiences with one other neighborhood association interested in participating in the
Neighborhood Art Project.
51
Iowa City Public Art Management Plan Working Document
3. Program for Recognition of Art in Non -Public Spaces
Iowa City's publicly -accessible art treasures consist of works created as part of the City's Public Art
Program and of privately -developed works located in residential yards and in businesses. Both art
sources reflect the spirit, character and values of our city and of the individuals who have the artworks
on their property. These works may serve as enhancements to our cultural heritage, history, pride and
sense of community.
The Program for Recognition of Art in Non -Public Spaces is to acknowledge contributions to the visual
art environment by citizens of Iowa City. The purpose is to encourage private participation in art as a
vital component of our community character and values and to promote Iowa City's art heritage.
The artworks to be recognized may exhibit any or all of the following characteristics:
• reflect and enhance community spirit and values;
• challenging and not always easily understood;
• whimsy, intelligence and humor;
• visible to passersby;
• reflect the individuality of the owner, the neighborhood or business;
• two-dimensional or three-dimensional art;
• traditional or non-traditional materials;
For example: sculpture, murals, topiary, water art, garden art with flowers and plants, etc.
SUBMITTAL GUIDELINES
Any person can nominate works that they consider to reflect the beauty, sense of community and
heritage of their neighborhood or of Iowa City in general.
The person making the nomination will provide a photograph (preferably digital) of the artwork, the
location, what they perceive as the strengths of the art, name of the owner and where applicable the
artist or creator of the artwork. The application will be submitted to the Iowa City Public Art Advisory
Committee for review by April 30 of each year. Upon receipt by the Public Art Advisory Committee, the
owner of the art piece will be notified of the nomination. Information will be provided to them
regarding the public nature of the recognition and the subsequent publicity. The owner will be required
to provide his/her permission to proceed with the nomination process.
SELECTION PROCESS
The Public Art Advisory Committee will apply the following criteria in examining the nomination:
1. Visually examining the art piece and evaluating the creative merits;
52
Iowa City Public Art Management Plan Working Document
2. The artwork must be visually available to passersby;
3. The criteria noted above for characteristics.
The Iowa City Public Art Advisory Committee will pass the qualifying nominations to the Iowa City City
Council with the Committee's recommendation. The City Council reviews the documentation and
approves or denies the nomination. If the Council affirms the nomination, the recognition may be
presented at a meeting of the City Council. The recognition will include a printed certificate signed by
the mayor of Iowa City.
53
Iowa City Public Art Management Plan Working Document
4. Public Art Matching Funds
The Iowa City Public Art program was created in 1997 to enhance the appearance of the city through the
selection and integration of art in the public environment. Although most artwork purchased and
installed by the Iowa City Public Art Program has been initiated by the Public Art Advisory Committee, it
is possible for members of the community to submit beneficial ideas that merit consideration for
possible funding/support. The Matching Fund Program is available for art projects (visual, audio or
performance based) that are located in Iowa City and accessible to the general public.
Deadlines for submissions:
Maximum request for matching funds is $2000.
Submissions are reviewed by the Iowa City Public Art Advisory Committee (PARC) which typically meets
on the first Thursday of the month at 5:30 PM in the Helling Conference Room of the Iowa City City Hall,
410 E. Washington St.
ELIGIBLE PROPOSALS:
• Publicly accessible and viewable within Iowa City— on public or private property (approval of
owner required).
• Murals, sculpture, installations that are permanent or temporary that will withstand human
and weather elements associated with the installation location.
• Visual, audio or performance-based projects.
• Projects that will be installed/completed by
ELIGIBLE EXPENSES
• Materials and supplies necessary for the creation of the artwork
• Wages/stipend for artists/performers to create the work
• Contract labor for installation such as site prep, concrete pouring, tile installation
ELIGIBLE MATCHING FUNDS
• In-kind services, commodities, other grants, personal contributions, and other donations
PROPOSALS AND EXPENSES NOT ELIGIBLE
• Events or performances that are a part of an applicant's regular programs
• Those that do not have the arts as their primary focus
• Those intending to influence public policy or to proselytize a belief
• Those that advertise or promote a for-profit business
54
Iowa City Public Art Management Plan Working Document
• Those for which patrons will be charged admission
• Fees to secure a site (permits, purchasing land)
• Food/Beverages • Events with a primary focus of fundraising
WHO CAN APPLY
Organizations, schools, individuals and government units located within Iowa City such as:
• Individual artists
• Nonprofit 501(c) (3) arts organizations
• Privately owned/operated businesses
SELECTION CRITERIA
Artwork proposals will be reviewed and evaluated by the Public Art Advisory Committee on the
following criteria:
• Verification that the location of the artwork is secured and publicly accessible.
• Ability of the artist/applicant to complete the project within the proposed time frame and
budget.
• Commitment of proposed partners involved in the project. Application should include
verification of that support and a clear explanation of the responsibilities of each entity involved
in the project.
• Ability/willingness of the artist/applicant to work with the PAAC /staff.
• Ability of the applicant to provide matching funds.
• Artwork meets design, funding availability, and appropriateness of the artwork for the site and
how well it "contributes to the identity and viability of the community and promotes the image
of Iowa City". • Verification that temporary art displays will not permanently impact location of
installation or adequate funds are available to make necessary repairs to bring the site back to
the original condition.
SUBMISSION REQUIREMENTS
• Application
• Artist background information including samples of relevant past work or documentation of
like -experience and skill.
• A narrative statement to demonstrate that the artwork will be accessible at a location that is
open and freely available to the general public.
55
Iowa City Public Art Management Plan Working Document
• A narrative of the artist's concept including project details, if applicable:
• Size, weight, medium, materials
• A site plan with building and grade elevation and/or images of building facades
showing the placement of the proposed artwork within the site proposed.
• Installation details (foundation, mounting, distance to street)
• Maintenance requirements of permanent installations and commitment of applicant
to carry out that maintenance for a period no less than 2 years.
• Visual representations of the artwork will be submitted in one of the following
formats: • jpgs (image resolution 1800 pixels on longest side);
• A model of the artwork, or
• A graphic or artist illustration depicting several views of the artwork.
• The artist will acknowledge that ownership will be considered at time of review.
56
Iowa City Public Art Management Plan Working Document
5. Performance Art Grant Program
The Iowa City Public Art program was created in 1997 to enhance the appearance of the city through
the selection and integration of art in the public environment. This year, the Iowa City Public Art
Program has set aside funds for performance arts. Typical examples of performance art include but are
not limited to: dance, music, opera, theatre, drama, mime, magic, puppetry, oratory and circus arts.
Performance art may also include digital, projection and light art pieces.
Deadline for Submission:
Review of submissions by the Public Art Advisory Committee: (applicants should be present)
Notification of PAAC decision:
Performance Completion:
Maximum request for funding is $2000.
Online Application is available at www.icgov.org/publicart and must be submitted byto be considered
REQUIREMENTS:
Events must be publicly accessible and viewable within Iowa City
Performances may occur on public or private property (approval of owner required)
Events must be performance-based
Events must occur by or before
INELIGIBLE EVENTS:
Events or performances that are a part of an applicant's regular programs
Those that do not have the arts as their primary focus
Those intending to influence public policy or to proselytize a belief
Those that advertise or promote a for-profit business
Those for which patrons will be charged admission
Events with a primary focus of fundraising
ELIGIBLE EXPENSES
Materials, supplies and equipment necessary for the creation of the performance/event
Wages/stipend for artists/performers/technicians to create the work
57
Iowa City Public Art Management Plan Working Document
Promotional expenses associated with printing/signage/etc. (Note* The City of Iowa City will
assist with promotion via press releases and social media outlets)
Food/beverage during the event
INELIGIBLE EXPENSES
Fees to secure a site (permits, purchasing land)
Fees for coordination of the event
WHO CAN APPLY
Organizations, schools, individuals and government units located within Iowa City such as:
Individual artists/organizers
Nonprofit 501(c) (3) arts organizations
Privately owned/operated businesses
SELECTION CRITERIA
Performance proposals will be reviewed and evaluated by the Public Art Advisory Committee based
on the following criteria:
Verification that the proposed performance location is publicly accessible and available on
the proposed performance date.
Ability of the artist/applicant to complete the proposal within the proposed time frame and
budget.
Commitment of proposed partners involved in the project. Application should include
verification of that support and a clear explanation of the responsibilities of each entity involved
in the project.
Ability/willingness of the artist/applicant to work with the Public Art Advisory Committee
and City staff.
Performance is appropriate for all demographics.
- Event contributes to the identity and vitality of the community and promotes the image of
Iowa City.
Verification that performance will not cause damage to event site.
Submissions are reviewed by the Iowa City Public Art Advisory Committee (PAAC) which typically meets
on the first Thursday of the month at 5:30 PM in the Helling Conference Room of the Iowa City - City
Hall, 410 E. Washington St.
58
Iowa City Public Art Management Plan Working Document
BY-LAWS
Public Art Advisory Committee
ARTICLE I. AUTHORITY
The Public Art Advisory Committee shall have that authority as established by Resolution
97-326 passed by the City Council of Iowa City, Iowa and through the adoption of
these by-laws stated herein.
ARTICLE II. PURPOSE
The purpose of the by-laws stated herein is to provide for the administration of a public
art program by establishing a Public Art Advisory Committee to develop the Iowa City
Public Art Program and to administer said program.
ARTICLE III. MEMBERSHIP
Section 1. Qualifications. The Public Art Advisory Committee shall consist of seven 7nine
L9) members, five+5seven 7) of whom shall be appointed by the City Council. Of the
4veseven appointees, at least twe-(2three 3) shall be art or design professionals. Tl+e
Two 2) members shall be e* -ex officio and shall be one (1) staff
representative from each of the Departments of Public Works and Parks & Recreation.
All appointed members of the Committee shall be qualified electors of the City of Iowa
City, Iowa.
Section 2. Compensation. Members shall serve without compensation.
Section 3. Orientation for New Members. Prior to the first regular meeting following their
appointment, new members shall be given an orientation briefing by the City staff and
the Committee as is deemed appropriate.
Section 4. Absences. Three consecutive unexplained absences of a Committee member
from regular meetings may result in a recommendation to the City Council from the
Committee to discharge said member and appoint a new Committee member.
Section 5. Vacancies. Any vacancy among the appointees on the Committee because
of death, resignation, long-term illness, disqualification or removal shall be filled by the
City Council after at least 30 days public notice of the vacancy. Any vacancy of an ex -
5
officio member shall be filled by the appropriate agency within 30 days.
Section 6. Terms. Appointed members shall be appointed for terms of three years, with
five (5)terms expiring on January 1- and two (2) terms expiring July 1.. No more than
one-third of the terms may expire in any one year. If a position becomes vacant by
reason of resignation or otherwise, and results in an unexpired term of six months or
less, the City Council may choose to fill the unexpired term in such a manner that the
appointee shall continue in the position not only through the unexpired term, but also
through a subsequent regular term. Ex -officio members shall serve for a term of one
year; such terms shall be renewable, at the discretion of the appropriate agency.
Section 7. Resignation. Resignations shall be submitted in writing to the Mayor with a
copy to the City M.,., geF, DiFe ter AF PWRRing andGemmunity ^,.•.,,l,,..me fl+Manager's Office, and
Chairperson of the Public Art Advisory Committee at least 60 days prior to the date of
intended departure.
ARTICLE IV. OFFICERS
Section 1. Number. The officers of this Committee shall be a Chairperson and a -vk-e-Vice
Chairperson, each of whom shall be elected by a majority vote of all members of the
Committee from those Committee members appointed by the City Council.
Section 2. Election and Term of Office. Officers of the Committee shall be elected
annually at the first regular meeting in February each year; if the election of officers
shall not be held at such meeting, such election shall be held as soon thereafter as is
convenient.
Section 3. Vacancies.,A vacancy in any office because of death, resignation, removal,
disqualification,, or other cause shall be filled by the Committee for the unexpired portion
of the term, except as provided in Article III, Section 6, above.
Section 4. Chairperson. The Chairperson shall- when present, preside at all meetings,
appoint committees, call special meetings and in general perform all duties incident to
the office of the Chairperson, and such other duties as may be prescribed by the
members from time to time.
Section 5. Vice -Chairperson. In the absence of the Chairperson, or in the event of death,
inability or refusal to act, the Vice -Chairperson shall perform the duties of the Chairperson
and when so acting, shall have all powers of and be subject to all the restrictions upon the
Chairperson.
ARTICLE V. MEETINGS
Section 1. Regular Meetings. Regular meetings of this Committee shall be held monthly.
k,
Section 2. Special Meetings. Special meetings of the members may be called by the
Chairperson and shall be called by the Chairperson or Vice -Chairperson at the request of
three or more members of the Committee.
Section 3. Place of Meetings. Regular meetings shall be in a place serviced by public
transportation and accessible to persons with disabilities.
Section 4. Notice of Meetings. Notice of regular and special meetings shall be
required;
Meetings may be called upon notice not less than twenty-four (24)} hours before the
meeting.
Section 5. Quorum.,A majority of all the members of the Committee shall constitute a
quorum at any meeting.
Section 6. Proxies. There shall be no vote by proxy.
Section 7. Public Discussion. Time shall be made available during all regular meetings
for open public discussion.
Section 8. Motions. Motions may be made or seconded by any member of the Committee
except the Chairperson.
Section 9. Conflict of Interest. A member who believes they have a conflict of interest on
a matter about to come before the Committee shall state the reason for the conflict of
interest, leave the room before the discussion begins, and return after the vote. If there is
a question of whether or not a conflict exists, the City Attorney or City Attorney's designee
will decide. All questions should be referred to the City Attorney or designee. Decisions of
the City Attorney or designee are binding.
Section 10. Voting. A majority of(but not less than �ee}e#five__J votes cast at any meeting
at which a quorum is present shall be decisive of any motion or election. Upon request of
any Committee member, voting will be by roll call and will be recorded by "ayes" and "nays".
Every member of the Committee, including the Chairperson, is required to cast a vote
upon each motion. A member who abstains shall state the reason for abstention.
Section 11. Roberts Rules of Order. Except as otherwise provided herein, Roberts Rules
of Order as amended shall be used where applicable.
ARTICLE VI. POWERS AND DUTIES
The Public Art Advisory Committee possesses the following powers, all being subject to
final approval by the City Council:
Section 1. To develop by-laws and procedures for the Iowa City Public Art Program.
5
Section 2. To determine the placeee location of public art and the type of art to be used
in a specific project.
Section 3. To review proposals funded with other than Pubic Art Program funds for both
permanent and temporary art installations on/in City owned property.
Section 4. To commission artists or to purchase art works, as appropriate.
Section 45. To accept or reject gifts and loans of art.
Section 6. S,,�- To provide and oversee funding to local artist to host art exhibits or
experiences in Iowa City.
Section 7. To develop policies and procedures for the maintenance and disposition of
public art.
Section 8. RE @r--t4@R-&=To determine and oversee expenditures of the Public Art Program
budget.
Section -79. To develop a Public Art Plan for the City of Iowa City
Section 10.. Q- tie- 0—To develop and maintain an inventory of public art.
ARTICLE VII. CONDUCT OF COMMITTEE BUSINESS
Section 1. Agenda. The Chairperson, or a designated representative, together with the
staff assistant, shall prepare an agenda for all regular Committee meetings. Agendas are
to be posted at least 24 hours before the meeting and shall be sent to Committee members
and the media prior to regular meetings. Copies will be available to the public at the meeting.
Section 2. Minutes. Minutes of all meetings are to be prepared, reviewed by the
Chairperson, and distributed to the Committee and City Council Members. Specific
recommendations requiring Council action are to be set off from the main body of the
minutes and appropriately identified.
Section 3. Review Policy. The Committee shall review all policies and programs of the
City, relating to the Committee's duties as stated herein, and +aaaesmake such
recommendations to the City Council as are deemed appropriate.
Section 4. Annual Report. An annual report detailing the activities of the Committee shall
be prepared by the Chairperson, approved by the Committee and submitted to the City
Council at the end of each calendar year.
ARTICLE VIII. SUBCOMMITTEES
The subcommittees of this Committee including composition, duties, and terms shall be
Z
designated by the Chairperson in consultation with the Committee.
ARTICLE IX. AMENDMENTS
These by-laws may be altered, amended or repealed, and new by-laws adopted by an
affirmative vote of not less than fewfive 5 members of the Committee at any regular
meeting or at any special meeting called for that purpose. Amendments shall be approved
by the City Council to become effective.
CITY OIF IOWA CITY
www.icgov.org
May 19, 2020
ATTACHMENTS:
Description
Public Art Advisory Committee: April 20
Item Number: 4.d.
r
=0 p CITY OF IOWA CITY
MEMORANDUM
Date: May 12, 2020
To: Mayor and City Council
From: Marcia Bollinger, Public Art Advisory Committee staff
Re: Recommendation from the Public Art Advisory Committee
At their April 20, 2020 meeting the Public Art Advisory Committee made the following
recommendation to the City Council:
By a vote of 6-0 the Committee recommends approval of the amended By -Laws for the
Public Art Advisory Committee as reflected in the attached red -lined document provided
as part of the agenda.
Additional action (check one)
x No further action needed
Board or Commission is requesting Council direction
Agenda item will be prepared by staff for Council action
S:RECform.doc
FINAL
MINUTES
PUBLIC ART ADVISORY COMMITTEE
APRIL 20, 2020 4:30PM
ZOOM MEETING FORMAT
MEMBERS PRESENT: Steve Miller, Nancy Purington, Andrea Truitt, Eddie Boyken, Juli
Seydell Johnson, Ron Knoche
MEMBERS ABSENT: Vero Rose Smith
STAFF PRESENT: Marcia Bollinger, Wendy Ford
PUBLIC PRESENT: none
Electronic Meeting
(Pursuant to Iowa Code section 21.8)
An electronic meeting was held because a meeting in person was impossible or
impractical due to concerns for the health and safety of Commission members, staff and
the public presented by COVID-19.
RECOMMENDATIONS TO CITY COUNCIL:
By a vote of 6-0 the Committee recommends approval of the amended By -Laws for the
Public Art Advisory Committee as reflected in the attached red -lined document provided
as part of the agenda.
CALL TO ORDER
Miller called the meeting to order at 4:32 p.m.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA
There was none.
CONSIDERATION OF MINUTES OF THE APRIL 2.2020 MEETING
Seydell Johnson made a motion to accept the minutes. Truitt seconded the motion. Meeting
minutes were approved by a vote of 6-0.
PUBLIC ART ADVISORY COMMITTEE AMENDED BY-LAWS
Bollinger noted that the committee needed to revisit the by-laws to rephrase the approval to
reflect the red -lined version that included all adjustments made to the original by-laws. Knoche
motioned that the committee approve the amended By -Laws for the Public Art Advisory
Committee as reflected in the attached red -lined document provided in the agenda. Purington
seconded. Amended by-laws were approved by a vote of 6-0.
ADJOURNMENT
Knoche made a motion to adjourn. Purington seconded. Meeting was adjourned at 4:38 PM.
Public Art Advisory Committee
Attendance Record
2019-2020
Name
Term
Expires
616/19
7/11/19
8/1/19
9/5/19
11/7/19
12/5/19
1116/20
2/6/20
3/5/20
4/2/20
4120/20
Nancy
Purin ton
1/1/2021
--
--
--
--
--
--
x
x
x
x
x
Ron
Knoche
x
x
x
x
x
x
x
x
x
x
x
Juli
Seydell-
x
x
x
x
x
x
x
x
x
x
x
Johnson
Vero
Rose
1/1/2021
x
x
x
x
x
x
x
x
x
x
O/E
Smith
Steve
Miller
2/1/2021
x
x
x
x
x
x
x
x
O/E
x
x
Andrea
Truitt
1/1/2022
x
O/E
x
x
x
x
x
x
O/E
x
x
Eddie
Bo ken
1/1/2022
x
x
x
x
O
x
x
x
x
x
x
Key:
X = Present
O = Absent
O/E = Absent/Excused
--- = Not a member
BY-LAWS
Public Art Advisory Committee
ARTICLE I. AUTHORITY
The Public Art Advisory Committee shall have that authority as established by Resolution
97-326 passed by the City Council of Iowa City, Iowa and through the adoption of
these by-laws stated herein.
ARTICLE II. PURPOSE
The purpose of the by-laws stated herein is to provide for the administration of a public
art program by establishing a Public Art Advisory Committee to develop the Iowa City
Public Art Program and to administer said program.
ARTICLE III. MEMBERSHIP
Section 1. Qualifications. The Public Art Advisory Committee shall consist of seven 4 -mine
L9) members, seven 7) of whom shall be appointed by the City Council. Of the
4veseven appointees, at least two -((three 3) shall be art or design professionals. The
A9 t ITwo (2) members shall be e* -ex officio and shall be one (1) staff
representative from each of the Departments of Public Works and Parks & Recreation.
All appointed members of the Committee shall be qualified electors of the City of Iowa
City, Iowa.
Section 2. Compensation. Members shall serve without compensation.
Section 3. Orientation for New Members. Prior to the first regular meeting following their
appointment, new members shall be given an orientation briefing by the City staff and
the Committee as is deemed appropriate.
Section 4. Absences. Three consecutive unexplained absences of a Committee member
from regular meetings may result in a recommendation to the City Council from the
Committee to discharge said member and appoint a new Committee member.
Section 5. Vacancies. Any vacancy among the appointees on the Committee because
of death, resignation, long-term illness, disqualification or removal shall be filled by the
City Council after at least 30 days public notice of the vacancy. Any vacancy of an ex -
5
officio member shall be filled by the appropriate agency within 30 days.
Section 6. Terms. Appointed members shall be appointed for terms of three years, with
five (5)terms expiring on January 1- and two (2) terms expiring July 1.. No more than
one-third of the terms may expire in any one year. If a position becomes vacant by
reason of resignation or otherwise, and results in an unexpired term of six months or
less, the City Council may choose to fill the unexpired term in such a manner that the
appointee shall continue in the position not only through the unexpired term, but also
through a subsequent regular term. Ex -officio members shall serve for a term of one
year; such terms shall be renewable, at the discretion of the appropriate agency.
Section 7. Resignation. Resignations shall be submitted in writing to the Mayor with a
copy to the City manageF, ^,r,,,.t„r of Planning and Gemm.,n;t.• ^„•.,.i,......., .,+Manager's Office, and
Chairperson of the Public Art Advisory Committee at least 60 days prior to the date of
intended departure.
ARTICLE IV. OFFICERS
Section 1. Number. The officers of this Committee shall be a Chairperson and a 4k -e -Vice
Chairperson, each of whom shall be elected by a majority vote of all members of the
Committee from those Committee members appointed by the City Council.
Section 2. Election and Term of Office. Officers of the Committee shall be elected
annually at the first regular meeting in February each year; if the election of officers
shall not be held at such meeting, such election shall be held as soon thereafter as is
convenient.
Section 3. Vacancies. A vacancy in any office because of death, resignation, removal,
disqualification., or other cause shall be filled by the Committee for the unexpired portion
of the term, except as provided in Article III, Section 6, above.
Section 4. Chairperson. The Chairperson shall,- when present, preside at all meetings,
appoint committees, call special meetings and in general perform all duties incident to
the office of the Chairperson, and such other duties as may be prescribed by the
members from time to time.
Section 5. Vice -Chairperson. In the absence of the Chairperson, or in the event of death,
inability or refusal to act, the Vice -Chairperson shall perform the duties of the Chairperson
and when so acting, shall have all powers of and be subject to all the restrictions upon the
Chairperson.
ARTICLE V. MEETINGS
Section 1. Regular Meetings. Regular meetings of this Committee shall be held monthly.
Section 2. Special Meetings. Special meetings of the members may be called by the
Chairperson and shall be called by the Chairperson or Vice -Chairperson at the request of
three or more members of the Committee.
Section 3. Place of Meetings. Regular meetings shall be in a place serviced by public
transportation and accessible to persons with disabilities.
Section 4. Notice of Meetings. Notice of regular and special meetings shall be
required,
_Meetings may be called upon notice not less than twenty-four (24)1 hours before the
meeting.
Section 5. Quorum. A majority of all the members of the Committee shall constitute a
quorum at any meeting.
Section 6. Proxies. There shall be no vote by proxy.
Section 7. Public Discussion. Time shall be made available during all regular meetings
for open public discussion.
Section 8. Motions. Motions may be made or seconded by any member of the Committee
except the Chairperson.
Section 9. Conflict of Interest. A member who believes they have a conflict of interest on
a matter about to come before the Committee shall state the reason for the conflict of
interest, leave the room before the discussion begins, and return after the vote. If there is
a question of whether or not a conflict exists, the City Attorney or City Attorney's designee
will decide. All questions should be referred to the City Attorney or designee. Decisions of
the City Attorney or designee are binding.
Section 10. Voting. A majority of(but not less than +;;ve votes cast at any meeting
at which a quorum is present shall be decisive of any motion or election. Upon request of
any Committee member, voting will be by roll call and will be recorded by "ayes" and "nays".
Every member of the Committee, including the Chairperson, is required to cast a vote
upon each motion. A member who abstains shall state the reason for abstention.
Section 11. Roberts Rules of Order. Except as otherwise provided herein, Roberts Rules
of Order as amended shall be used where applicable.
ARTICLE VI. POWERS AND DUTIES
The Public Art Advisory Committee possesses the following powers, all being subject to
final approval by the City Council:
Section 1. To develop by-laws and procedures for the Iowa City Public Art Program.
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Section 2. To determine the , aGe location of public art and the type of art to be used
in a specific project.
Section 3. To review proposals funded with other than Pubic Art Program funds for both
permanent and temporary art installations on/in City owned property.
Section 4. To commission artists or to purchase art works, as appropriate.
Section 45. To accept or reject gifts and loans of art.
Section 6.g�,�T To provide and oversee funding to local artist to host art exhibits or
experiences in Iowa City.
Section 7. To develop policies and procedures for the maintenance and disposition of
public art.
Section S. To determine and oversee expenditures of the Public Art Program
budget.
Section w.9. To develop a Public Art Plan for the City of Iowa City
Section 10.. To develop and maintain an inventory of public art.
ARTICLE VII. CONDUCT OF COMMITTEE BUSINESS
Section 1. Agenda. The Chairperson, or a designated representative, together with the
staff assistant, shall prepare an agenda for all regular Committee meetings. Agendas are
to be posted at least 24 hours before the meeting and shall be sent to Committee members
and the media prior to regular meetings. Copies will be available to the public at the meeting.
Section 2. Minutes. Minutes of all meetings are to be prepared, reviewed by the
Chairperson, and distributed to the Committee and City Council Members. Specific
recommendations requiring Council action are to be set off from the main body of the
minutes and appropriately identified.
Section 3. Review Policy. The Committee shall review all policies and programs of the
City, relating to the Committee's duties as stated herein, and makesmake such
recommendations to the City Council as are deemed appropriate.
Section 4. Annual Report. An annual report detailing the activities of the Committee shall
be prepared by the Chairperson, approved by the Committee and submitted to the City
Council at the end of each calendar year.
ARTICLE VIII. SUBCOMMITIEES
The subcommittees of this Committee including composition, duties, and terms shall be
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designated by the Chairperson in consultation with the Committee.
ARTICLE IX. AMENDMENTS
These by-laws may be altered, amended or repealed, and new by-laws adopted by an
affirmative vote of not less than feuffive 5 members of the Committee at any regular
meeting or at any special meeting called for that purpose. Amendments shall be approved
by the City Council to become effective.
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