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Home My WebLink About2020-06-16 ResolutionItem Number: 4.d. INCITY OE IOWA CITY www.icgov.org June 16, 2020 Resolution to issue Cigarette Permits (see attached) ATTACHMENTS: Description Cigarette Resolution Prepared by: City Clerk's Office, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5043 Resolution Number: 20-148 Resolution to Issue Cigarette Permits Whereas, the following firms and persons have made an application and paid the taxes required by law for the sale of cigarettes, tobacco, nicotine and vapor products. Now, Therefore, be it Resolved by The City Council of Iowa City, Iowa, That: the applications be granted and the City Clerk is hereby directed to issue a permit to the following named persons and firms to sell cigarettes, tobacco, nicotine and vapor products: see attached: Passed and approved this 16th day of_ June 2020 M pproved by Attest: ,1,1L ity Clerk City Attorney's Office It was moved by Salih and seconded by Weiner Resolution be adopted, and upon roll call there were: Nays: Absent: Bergus Mims Salih Taylor Teague Thomas Weiner the Business Name ALMOST PARADISE VAPE SHOP BLACK & GOLD VAPORS CASEY'S GENERAL STORE #2761 CASEY'S GENERAL STORE #2781 CASEY'S GENERAL STORE #3322 CASEY'S GENERAL STORE #3858 City Liquor CONVENIENCE STORE THE DEADWOOD DELI MART #1 DELI MART#2 DELI MART #3 DELI MART #5 DOLLAR GENERAL STORE #8137 EL PASO THE MEXICAN STORE FAREWAY STORES #034 FAREWAY STORES #950 goPuff HARTIG DRUG #10 HY-VEE FOOD STORE #1 HY-VEE FOOD STORE #2 HY-VEE FOOD STORE #3 HY-VEE GAS #1 HY-VEE GAS #3 Iowa City BP IOWA CITY FAST BREAK J & S EXPRESS JOE'S PLACE JOHN'S GROCERY INC KIRKWOOD LIQUOR & TOBACCO KONNEXION THE KUM & GO #3502 KUM & GO #422 KUM & GO #504 KUM & GO #51 KUM & GO #52 KUM & GO #53 L & M MIGHTY SHOP INC LIQUOR DOWNTOWN NORTH DODGE EXPRESS NORTH DODGE SINCLAIR RJ'Z EXPRESS Sauce SOUTHSIDE LIQUOR & TOBACCO SUBURBAN BP AMOCO KEOKUK STREET THE CLUB CAR Address 355 S. LINN ST. 440 KIRKWOOD AVE. 204 N DUBUQUE STREET 1410 WILLOW CREEK DRIVE 1904 BROADWAY ST 370 SCOTT CT 425 S. Gilbert St. 106 S LINN ST 6 S DUBUQUE ST 525 HWY 1 W 1920 LOWER MUSCATINE ROAD 2410 MORMON TREK BLVD 206 E BENTON STREET 41 HIGHWAY 1 WEST 610 HOLLYWOOD BLVD 2765 COMMERCE DRIVE 2530 WESTWINDS DRIVE 1907 Stevens Dr. 701 MORMON TREK BLVD 1720 WATERFRONT DR 812 S 1ST AVENUE itIlyaLlI0I01110*11 260 STEVENS DRIVE 1125 NORTH DODGE ST. 2875 Commerce Dr. 2580 NAPLES AVENUE 2221 ROCHESTER AVE. 116 IOWA AVENUE 401 E MARKET ST 300 KIRKWOOD AVE 106 S LINN STREET 2303 MUSCATINE 731 S RIVERSIDE DR 1310 GILBERT ST. 323 E BURLINGTON STREET 25 W BURLINGTON STREET 955 MORMON TREK BLVD 504 E BURLINGTON ST 315 S GILBERT STREET 2790 N DODGE STREET 2153 ACT CIRCLE 2 ESCORT LANE 108 E College St. 601 HOLLYWOOD BLVD. SUITE #1 1905 KEOKUK STREET 122 WRIGHT ST TOBACCO OUTLET PLUS #537 923 S RIVERSIDE DRIVE UISIC 208 N. Linn St. WALGREENS #5077 2214 MUSCATINE AVENUE WALMART#1721 919 HIGHWAY 1 WEST Item Number: 5.a. CITY OF IOWA CITY COUNCIL ACTION REPORT June 16, 2020 Resolution Approving and Authorizing an Escrow Agent Agreement with US Bank, N.A. with respect to the City's Parking Revenue Master Lease Purchase Agreement. Prepared By: Dennis Bockenstedt, Finance Director Reviewed By: Ashley Monroe, Assistant City Manager Fiscal Impact: Will save approximately $2.45 million in interest expense over 12 years Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Approving and Authorizing an Escrow Agent Agreement with U.S. Bank, N.A. with respect to the City's Parking Revenue Master Lease Purchase Agreement; Escrow Agreement Executive Summary: The City Council will consider approving a resolution to appoint U.S. Bank as the escrow agent to hold the final lease payment for the Harrison Street Parking Garage Lease -Purchase Agreement. By placing the final lease payment with a third -party escrow agent to be held for Capital One Public Funding, it effectively releases the City from all existing contractual commitments made as part of the lease -purchase agreement. Background /Analysis: On April 21, the City Council authorized a $2 million early redemption for the Harrison Street Parking Garage Lease, and they also authorized staff to negotiate with Capital One Public Finance (COPF) for the possible early call of the entire lease. The $2 million early call was budgeted in the FY2020 budget; however, the additional principal call on the lease was being considered to address the various issues being experienced by the Parking Fund due to the COVID-19 pandemic. On May 13, Jacklyn Fleagle and Dennis Bockenstedt met with Speer Financial, the City's financial advisor, Ahlers & Cooney, the City's bond attorney, and COPF. Through these discussions, it was determined that a full call of the outstanding Lease balance was the optimal solution for all parties. After meeting with COPF, they agreed to accept an early call of $9,238,148 on June 1 and then a final call of $174,876 on August 1. The amount due on August 1 will be placed into an escrow account to be held for COPF which would effectively extinguish the City's debt as of June 30. U.S. Bank will be the escrow agent to hold the final lease payment. COPF has also agreed to allow this full early call without penalty. By calling the Lease in early, the City will see the following benefits: • The Parking Fund will save approximately $2.45 million in interest expense over 12 years; • The Parking Fund's revenue stream and assets will no longer be subject to restriction by COPF; • The net revenue coverage requirements of 1.25 times the annual lease payment will no longer apply; • Elimination of the annual lease payment of $941,621 will help the Parking Fund narrow its cash flow deficit while its revenues remain suppressed; • The City Council will have greater flexibility to address parking refund/credit requests that may total up to $268,000; and • The Parking Fund will be debt free from any external bank or financial institution. The Parking Fund currently has a total of $12.93 million in restricted and unrestricted cash balances. Following the payment of the funds to call the lease, the fund should have approximately $3.31 million still on hand. Of the cash remaining on hand, just over $600,000 has been reserved to purchase the parking improvements from the Augusta Place, and approximately $930,000 is being held for capital improvements. This leaves $1.78 million of unreserved funds on hand to pay for operations. The Parking Fund under normal conditions has approximately $5.5 to $6 million of annual revenue and was generating a surplus of approximately $100,000 per month. However, the fund is currently experiencing a negative cash flow of about $200,000 per month not including the parking lease payment. By eliminating the requirements of the Lease, it reduces the burdens and restrictions that were required by this agreement; however, it does not eliminate the need for the Parking Fund to reduce expenditures, delay capital improvements, and monitor its revenues and cash flows. Although, its commitments are lessened, there are still financial challenges and issues that exist due to the COVI D-19 pandemic and the closure and service restrictions affecting businesses, the University of Iowa, and City facilities. ATTACHMENTS: Description Escrow Agreement Resolution ESCROW AGENT AGREEMENT This Agreement is entered into the date hereof between U.S. Bank National Association ("Escrow Agent"), and the City of Iowa City, State of Iowa ("Issuer") with respect to the Issuer's $15,497,867 Master Lease Purchase Agreement, as amended, modified and supplemented for the purpose of financing by the terms of the Agreement Regarding Assignment and Assumption of Lease Purchase Agreement dated as of July 6, 2015 (the "Lease"). WHEREAS, the Issuer finds it is in its best interest to defease the remaining balance of the outstanding Lease on June 30, 2020, and call and redeem the remaining outstanding balance of the Lease on August 3, 2020; and WHEREAS by a resolution adopted by the City Council on the 5'h day of May, 2020, the City has provided for the redemption of the Lease as described above; and WHEREAS, Capital One Public Funding, LLC, the sole holder of the Lease (the "Lessor") has consented to the early redemption and defeasance of the Lease such that the full amount of principal and interest outstanding may be called and redeemed on August 3, 2020. Section 1. Resolutions Incorporated by Reference. The Escrow Agent agrees to act on behalf of the Issuer pursuant to the terms of this Agreement and pursuant to the Resolution authorizing and providing for the issuance of the Lease; the Resolution authorizing the redemption of Lease; and the Resolution authorizing the execution of this Agreement (the "Resolutions"). The Resolutions and their terms are incorporated by reference and the provisions of this Agreement are to be construed to be consistent with the Resolutions. Section 2. Escrow Agent Functions. There is hereby established with the Escrow Agent a special trust fund to be designated as the "Master Lease Escrow Fund" (the "Escrow Fund"). a. Deposit to Escrow Fund. On or before June 30, 2020, the Deposit Date, the Issuer shall deposit $176,036.22 into the Escrow Fund to be held by the Escrow Agent in trust for the benefit of the Lessor, to remain uninvested in cash. The Escrow Fund is pledged to the payment of the outstanding principal ($174,876.21) and accrued interest ($1,160.01) of the Redeemed Lease on August 3, 2020 (the "Redemption Date"). b. On the Redemption Date of the Lease, Escrow Agent will pay from the Escrow Fund an amount equal to $176,036.22, such amount being the full amount of principal and interest outstanding on the Lease on the Redemption Date, so that a wire transfer in immediately available funds will reach the office of the Lessor on or before 12:00 Noon, Central Time, on such Redemption Date. All of the monies in the Escrow Fund are hereby irrevocably pledged to the payment of the principal of and interest on the Lease. Money in the fund shall be transferred as required for the payment of the Lease as provided herein. When none of the Lease shall be outstanding as confirmed by the Lessor in writing to the Issuer and Escrow Agent, any balance then remaining in the Escrow Fund shall be transferred to the City. (i) Issuer agrees that the Escrow Agent is authorized to use the following funds transfer instructions to disburse any funds due to Lessor: Bank Name: Capital One Bank Bank Address: 1307 Walt Whitman Rd, Melville, NY 11747 (ii) Issuer agrees that the Escrow Agent is authorized to use the following funds transfer instructions to disburse any funds due to the City: Bank: MidWestOne Bank, Iowa City, Iowa C. The covenants, liens and pledges entered into, created or imposed pursuant to this Agreement shall be fully discharged and satisfied when all of the Lease shall have been paid in full, both as to principal and interest as confirmed by the Lessor in writing to the Issuer and Escrow Agent. d. The Escrow Agent; Duties, Removal and Resignation. The Escrow Agent accepts the duties and obligations of the Escrow Agreement as provided in this Agreement and the Resolutions. In carrying out its duties and exercising its powers under this Escrow Agreement, the Escrow Agent shall exercise that standard of care expected of a prudent professional custodian of funds in holding, maintaining and servicing securities and cash pursuant to an escrow agreement. The Issuer may remove the Escrow Agent and any successor thereto, and may appoint a successor Escrow Agent, but any such successor shall be a bank or trust company inside or outside the State of Iowa having a combined capital (exclusive of borrowed capital) and surplus of at least Fifty Million Dollars ($50,000,000) and subject to supervision or examination by federal or state authority. If such bank or trust company publishes a report of condition at least annually, pursuant to law or to the requirements of any supervising or examining authority above referred to, then for the purposes of this PA Section the combined capital and surplus of such bank or trust company shall be deemed to be its combined capital and surplus as set forth in its most recent report of condition so published. The Escrow Agent may at any time resign by giving written notice to the Issuer of such resignation. Upon receiving such notice of resignation, the Issuer shall promptly appoint a successor Escrow Agent by an instrument in writing; provided, however, that in the event the Issuer does not appoint a successor Escrow Agent within sixty (60) days following receipt of such notice of resignation, the resigning Escrow Agent may petition the appropriate court having jurisdiction to appoint a successor Escrow Agent. Any resignation or removal of the Escrow Agent and appointment of a successor Escrow Agent shall become effective upon acceptance of appointment by the successor Escrow Agent. e. Records. The Escrow Agent shall keep books and records of all moneys received and disbursed under this Escrow Agreement, which shall be available for inspection by the Issuer at any time during regular business hours. Section 3. Form of Records. The records of Escrow Agent must be in compliance with standards issued from time to time by the Municipal Securities Rule Making Board of the United States and any other securities industry standard and the requirements of the Internal Revenue Code of 1986 and Iowa Code chapter 76. Section 4. Confidentiality of Records. Escrow Agent's records in connection with the Lease are confidential records entitled to protection and confidentiality pursuant to Iowa Code section 22.7(17). Escrow Agent agrees that its use of the records will be limited to the purposes of this Agreement. Section 5. Reliance Upon Certain Certifications and Representations. Escrow Agent may rely conclusively and act, without further investigation, upon any list, instruction, certification, authorization, certificate, or other instrument or paper suitably guaranteed and believed by it in good faith in performing its functions to be genuine and to have been signed, countersigned, or executed by an authorized person or persons or upon the instruction of an authorized officer of Issuer or upon the advice of Issuer's counsel. Section 6. Rules and Regulations Governing Registration. Escrow Agent shall comply at all times with rules, regulations, and requirements as may govern its role as Escrow Agent hereunder including without limitation standards issued from time to time by the Municipal Securities Rule Making Board of the United States and any other securities industry standard and the requirements of the Internal Revenue Code of 1986. Section 7. Signature of Officers. In case any of the officers of Issuer whose manual or facsimile signature appear on any certificate, bond, or other record delivered to the Escrow Agent ceases to be an officer prior to the registration, processing, or transfer thereof, the Escrow Agent may nevertheless process documents as though the person signing the same or whose facsimile 3 signature appears had not ceased to be an officer unless written instruction of the Issuer to the contrary is received. Section 8. Indemnity. To the extent permitted by law, the Issuer hereby agrees to indemnify, protect, save and hold harmless the Escrow Agent and its respective successors, assigns, agents and servants from and against any and all liabilities, obligations, losses, damages, penalties, claims, actions, suits, costs, expenses and disbursements (including legal fees and disbursements) of whatsoever kind and nature (collectively "Losses") which may be imposed on, incurred by, or asserted against, at any time, the Escrow Agent and in any way relating to or arising out of the execution and delivery of this Agreement, only to the extent such Losses are determined by a court of competent jurisdiction to be a result of Issuer's negligence or willful misconduct; provided however, that the Issuer shall not be required to indemnify the Escrow Agent against its own negligence or willful misconduct. The Issuer shall not be liable for any incidental, indirect, special or consequential damages of any nature whatsoever, including, but not limited to, loss of anticipated profits, occasioned by a breach of any provision of this Agreement even if apprised of the possibility of such damages. The indemnities contained in this Section shall survive the termination of this Agreement and the resignation or removal of the Escrow Agent. Section 9. Bond Counsel. When Escrow Agent deems it necessary or reasonable it may apply to bond counsel for the Issuer or other law firm or attorney nationally recognized in the subject matter hereof for instructions or advice. Section 10. Termination of Agreement. This Agreement may be terminated upon full distribution of the Escrow Fund on the Redemption Date and written confirmation (which may be by e-mail) of receipt of full payment of the Lease by the Lessor. At termination of the Agreement, Escrow Agent shall deliver to Issuer any and all records, documents or other writings made or accumulated in the performance of its duties under this Agreement and shall refund the unearned balance, if any, of fees paid in advance by Issuer. Section 11. Examination of Records. Issuer or its authorized agents may examine all records relating to the Lease at the principal office of the Escrow Agent at reasonable times as agreed upon with the Escrow Agent and such records shall be subject to audit from time to time at the request of Issuer. Section 12. Notices. All written notices to be given under this Agreement shall be given by mail, e-mail, or facsimile transmission at the address set forth below: Issuer: City of Iowa City, Iowa ATTN: Finance Director 410 E. Washington St. Iowa City, Iowa 52240 Telephone: (319) 356-5000 Email: Dennis-Bockenstedt@iowa-city.org Escrow Agent: U.S. Bank National Association 4 Attn: Leye Fadahunsi 60 Livingston Avenue, EP-MN-WS3C Saint Paul, MN 55107 Telephone: (651) 466-6305 Facsimile: (651) 466-7429 E-mail: olaleye.fadahunsi@usbank.com and to: U.S. Bank National Association Attn: Lien Nguyen 60 Livingston Avenue, EP-MN-WS3T Saint Paul, MN 55107 Telephone: (651) 466-6103 Facsimile: (651) 312-2599 E-mail: lien.nguyen2@usbank.com Lessor: Capital One Public Funding, LLC 1307 Walt Whitman Road, 3rd Floor Melville, New York 11747 Attention: Jonathan A. Lewis, President Telephone: (631) 531-2824 Facsimile: (866) 722-4390 E-mail: jonathan.lewis@capitalone.com Section 13. Iowa Law. This Agreement shall be construed and governed in accordance with the laws of the State of Iowa. Section 14. Severability. Any provision of this Agreement found to be prohibited by law shall be ineffective only to the extent of such prohibition, and shall not invalidate the remainder of this Escrow Agreement. Section 15. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the parties and their respective successors and assigns. The Lessor is a third -party beneficiary of this Agreement with all right to enforce the terms of this Agreement Section 16. Execution in Counterparts. This Agreement may be executed in several counterparts, each of which shall be deemed an original, and all of which shall constitute but one and the same instrument. The transactions described herein may be conducted and related documents may be sent and stored by electronic means. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of this 16th day of June, 2020. ATTEST: 0, CIA,- a-� City tlerk CITY OF IOWA CITY, STATE OF IOWA ISSUER Mayo U.S. BANK, NATIONAL ASSOCIATION, AS ESCROW AGENT By: I t�Po,.-Ir -- X Name: Leye Fadahunsi Title: Assistant Vice President SCHEDULE A U.S. BANK NATIONAL ASSOCIATION Investment Authorization Form RESERVED SCIIEDULE B Schedule of Fees for Services as Escrow Agent I. Administration Fee, One -Time: $300 One-time fee for the routine duties of the Escrow Agent associated with the administration of the account. Administration fees are payable in advance. II. Disbursement Processing Fees (if any): Waived Processing fees cover the routine duties of Escrow Agent associated with the administration of the account, billed in arrears. This includes payment by check or wire. This assumes that the Escrow Agent will receive complete and accurate payment information, upon which it can conclusively rely. III. Out -of -Pocket Expenses (if any): At Cost Reimbursement of expenses associated with the performance of Escrow Agent's duties, including but not limited to fees and expenses of legal counsel, accountants and other agents, tax preparation, reporting and filing, publications, and filing fees. IV. Extraordinary Fees (if any): At Cost Extraordinary Administration Services ("EAS") are duties, responsibilities or activities not expected to be provided by the escrow agent at the outset of the transaction, not routine or customary, and/or not incurred in the ordinary course of business and may require analysis or interpretation. Billing for fees and expenses related to EAS is appropriate in instances where particular inquiries, events or developments are unexpected, even if the possibility of such circumstances could have been identified at the inception of the transaction, or as changes in law, procedures, or the cost of doing business demand. At our option, EAS may be charged on an hourly (time expended multiplied by current hourly rate), flat or special fee basis at such rates or in such amounts in effect at the time of such services, which may be modified by us in our sole and reasonable discretion from time to time. In addition, all fees and expenses incurred by the escrow agent, in connection with the escrow agent's EAS and ordinary administration services and including without limitation the fees and expenses of legal counsel, financial advisors and other professionals, charges for wire transfers, checks, internal transfers and securities transactions, travel expenses, communication costs, postage (including express mail and overnight delivery charges), copying charges and the like will be payable, at cost, to the escrow agent. EAS fees are due and payable in addition to annual or ordinary administration fees. Failure to pay for EAS owed to U.S. Bank when due may result in interest being charged on amounts owed to U.S. Bank for extraordinary administration services fees and expenses at the prevailing market rate. General. Your obligation to pay under this Fee Schedule shall govern the matters described herein and shall not be superseded or modified by the terms of the governing documents and survive any termination of the transaction or governing documents and the resignation or removal of the escrow agent. This Fee Schedule shall be construed and interpreted in accordance with the laws of the state identified in the governing documents without giving effect to the conflict of laws principles thereof. You agree to the sole and exclusive jurisdiction of the state and federal courts of the state identified in the governing documents over any proceeding relating to or arising regarding the matters described herein. Payment of fees constitutes acceptance of the terms and conditions described herein. IMPORTANT INFORMATION ABOUT PROCEDURES FOR OPENING A NEW ACCOUNT To help the government fight the funding of terrorism and money laundering activities, Federal law requires all financial institutions to obtain, verify and record information that identifies each person who opens an account. For a non -individual person such as a business entity, a charity, a trust or other legal entity we will ask for documentation to verify its formation and existence as a legal entity. Escrow Agent may also ask to see financial statements, licenses, identification and authorization documents from individuals claiming authority to represent the entity or other relevant documentation. E ITEMS TO INCLUDE ON AGENDA CITY OF IOWA CITY, IOWA Resolution Approving and Authorizing an Escrow Agent Agreement with U.S. Bank, N.A. with respect to the City's Parking Revenue Master Lease Purchase Agreement. NOTICE MUST BE GIVEN PURSUANT TO IOWA CODE CHAPTER 21 AND THE LOCAL RULES OF THE CITY. June 16, 2020 The City Council of the City of Iowa City, State of Iowa, met via electronic means, an in- person meeting have been deemed to be impossible or impractical in accordance with Iowa law due to the COVID-19 pandemic, in regular session, on the above date. There were present Mayor Teague, in the chair, and the following named Council Members: Bergus, Mims, Salih, Taylor, Thomas, Weiner Absent: None Vacant: None -1- Council Member Salih introduced the following Resolution entitled "RESOLUTION APPROVING AND AUTHORIZING AN ESCROW AGENT AGREEMENT WITH U.S. BANK, N.A. WITH RESPECT TO THE CITY'S PARKING REVENUE MASTER LEASE PURCHASE AGREEMENT' and moved its adoption. Council Member Weiner seconded the motion to adopt. The roll was called and the vote was, AYES: Bergus, Mims, Salih, Taylor, Teague, Thomas, Weiner NAYS: None Whereupon, the Mayor declared the resolution duly adopted as follows: Resolution No 20-149 RESOLUTION APPROVING AND AUTHORIZING AN ESCROW AGENT AGREEMENT WITH U.S. BANK, N.A. WITH RESPECT TO THE CITY'S PARKING REVENUE MASTER LEASE PURCHASE AGREEMENT WHEREAS, the City did by resolution dated June 16, 2015, authorize the issuance of a $15,497,867 Master Lease Purchase Agreement, as amended, modified and supplemented for the purpose of financing by the terms of the Agreement Regarding Assignment and Assumption of Lease Purchase Agreement dated as of July 6, 2015 (the "Lease"). WHEREAS, the City has determined to defease and discharge the Lease and will cause cash in the amount of $176,036.22 to be deposited with U.S. Bank N.A. the ("Escrow Agent") irrevocably appropriated exclusively for the purpose of retiring the outstanding principal and interest of the Lease on August 3, 2020. Such cash deposit held by the Escrow Agent will be sufficient to retire and redeem the full outstanding amount of the Lease on August 3, 2020. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA: Section 1. The sum of $176,036.22 in cash shall be deposited by the City into an account which shall be irrevocably, restricted and used exclusively for the purpose of retiring the outstanding principal of and interest on the Lease, and shall be used on August 3, 2020 for the purpose of retiring and redeeming all of said Lease on August 3, 2020. Section 2. The Escrow Agent Agreement is hereby authorized and approved, and the Mayor and City Clerk are authorized and directed to execute the Escrow Agent Agreement. -2- Section 3. The Mayor and the City Clerk are further authorized to execute and deliver, for and on behalf of the Issuer, any and all additional certificates, documents, opinions or other papers and perform all other acts necessary or appropriate in order to implement and carry out the intent and purposes of this Resolution. Section 4. The provisions of this Resolution are to be separable and if any section, phrase or provisions shall for any reason be declared to be invalid, such declaration shall not affect the validity of the remainder of the sections, phrases or provisions. Section 5. All resolutions and orders or parts thereof in conflict herewith are, to the extent of such conflict, hereby repealed and this Resolution shall be in full force and effect immediately upon its adoption. PASSED AND APPROVED this 16s` day of June, 2020 ATTEST: City derk Ma or -3- CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the Council hereto affixed this 16th day of June, 2020. Jz'k LP City Clerk, City of Io a City, State o o a (SEAL) 01730262-1\10714-118 Item Number: 5.b. CITY OF IOWA CITY COUNCIL ACTION REPORT June 16, 2020 Resolution authorizing the procurement of one (1) new Vermeer HG6800TX Horizontal Grinder. Prepared By: Dan Striegel, Equipment Superintendent Reviewed By: Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: $808,850.00 - funds for this purchase are available in Equipment Replacement fund account and CI P Project L3339 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: At the June 16, 2020 City Council meeting, consideration will be given to a resolution authorizing the purchase, for replacement and upgrade, of one (1) Vermeer HG6800TX Horizontal Grinder for Landfill Operations. Sourcewell cooperative contract #050119-VRM will be utilized for the procurement of the grinder from Vermeer of Eastern Iowa in Tipton, IA. Total contract price including machine with listed options, trade-in allowance of $80,000.00, freight and prep is $808,850.00 as per Vermeer Corporate Account Pricing quote dated June 1, 2020. Funds are available in the Equipment Replacement fund account ($508,850.00) and CI P Project L3339 ($300,000.00). Background /Analysis: The Landfill Division utilizes a horizontal grinder for organics and untreated wood waste processing at the Landfill. With the recent addition of yard waste carts and increased amount of organics and wood waste coming into the Landfill, the current grinder is reaching maximum capacity. To keep up with future growth, the new grinder will be the next size larger. Landfill staff participated in a demonstration of the HG6800TX model at their site on February 27, 2020 and staff agrees this unit would meet their operational needs going forward. This new grinder will be replacing the 2012 model year grinder in the fleet that has reached its life expectancy and is scheduled for replacement. The current grinder will be traded in toward the purchase of the new grinder at a fair and reasonable trade value of $80,000.00. ATTACHMENTS: Description Resolution Prepared by: Dan Striegel, Equipment Superintendent, 1200 S. Riverside Drive, Iowa City, IA 52246 (319) 356-5197 Resolution No. 20-150 Resolution authorizing the procurement of one (1) new Vermeer HG68O0TX Horizontal Grinder. Whereas, the City's current organics grinder is budgeted for replacement in Fiscal Year 2021; and Whereas, Sourcewell cooperative contract number 050119-VRM will be utilized for the procurement of the grinder; and Whereas, the total purchase price of the grinder with contract discount and trade allowance is $808,850.00; and Whereas, the amount exceeds the City Managers spending authority of $150,000.00, thus requiring City Council approval; and Whereas, funds for this purchase are available in the Equipment Replacement fund account and CIP Project #L3339; and Whereas, approval of this procurement is in the public interest. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The proposed procurement as described above is approved. 2. The City Manager is authorized to take the steps necessary to make the purchase. Passed and approved this 16th day of June 2020 May Attest: City Clerk It was moved by Salih and seconded by adopted, and upon roll call there were: Ayes: X X X X X X X Nays: ApDmved by �{ l ' �1. / , City Attorney's Office (Sue Dulek — 6/11/2020) Weiner Absent: Bergus Mims Salih Taylor Teague Thomas Weiner the Resolution be Item Number: 5.c. r CITY OF IOWA CITY COUNCIL ACTION REPORT June 16, 2020 Resolution authorizing the procurement of two (2) automated refuse trucks. Prepared By: Dan Striegel, Equipment Superintendent Reviewed By: Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: $544,460.80; funds for this purchase are available in C I P Project L3337 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: At the June 16, 2020 City Council meeting, consideration will be given to a resolution authorizing the purchase of two (2) automated refuse trucks for Refuse Operations. Request for Bid #20-255 will be utilized for the procurement of the two cab and chassis trucks from Truck Country in Cedar Rapids, IA for $96,826.00 each, totaling $193,652.00. Sourcewell cooperative contract #091219 -LEG will be utilized for the procurement of the two Labrie Expert automated refuse body packages from Kilburg Equipment in Sabula, IA for $175,404.40 each, totaling $350,808.80. Total purchase price is $544,460.80. Funds are available in C I P Project L3337. Background /Analysis: The Refuse Division has expanded the City's organics collection program significantly over the past three years. The addition of food waste to the existing yard waste collection, the addition of 25- and 95 -gallon yellow -lidded carts and the associated promotion of both have factored into an increase in tonnages collected at the curb. In 2017, an average of 145 tons per month of organics was collected at the curb; 2019 and 2020 have seen an average of 277 tons per month. Organics are currently collected with two staff per rear -load packer truck. Two additional fully automated packer trucks allow for the transition of one two -person route to a one-person route and also allow for the addition of a third organics route run by one person. This frees up one staff for other duties while still adding a third organics route. In addition, fully -automated packers reduce the need for staff to physically move carts to the truck. As we transition to getting carts to most organics customers, this also reduces the need for staff to lift containers by hand, which in turn reduces the potential for staff injury. ATTACHMENTS: Description Resolution Prepared by: Dan Striegel, Equipment Superintendent, 1200 S. Riverside Drive, Iowa City, IA 52246 (319) 356-5197 Resolution No. 20-151 Resolution authorizing the procurement of two (2) automated refuse trucks. Whereas, two (2) automated refuse trucks are budgeted as fleet additions in the 2021 Capital Improvement Plan; and Whereas, Request for Bid #20-255 will be utilized for the purchase of the two cab and chassis trucks totaling $193,652.00; and Whereas, Sourcewell cooperative contract #091219 -LEG will be utilized for the purchase of the two automated refuse body packages totaling $350,808.80; and Whereas, the total purchase price of the two complete automated refuse trucks is $544,460.80; and Whereas, the amount exceeds the City Manager's spending authority of $150,000, thus requiring City Council approval; and Whereas, funds for this purchase are available in CIP Project 1-3337; and Whereas, approval of this procurement is in the public interest. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The proposed procurement as described above is approved. The City Manager is authorized to take the steps necessary to make the purchase. Passed and approved this 16th day of 2020 Mayo 0�1 p roved by Attest: City Clerk City Attorney's Office (Sue Dulek — 6/11/2020) It was moved by Salih and seconded by Weiner adopted, and upon roll call there were: Ayes: X X X X X X X Nays: Absent: Bergus Mims Salih Taylor Teague Thomas Weiner the Resolution be S. Item Number: 5.d. CITY OF IOWA CITY COUNCIL ACTION REPORT June 16, 2020 Resolution accepting the work for the Wastewater Treatment Facility Backup Generation and Electrical Distribution Upgrade Project. Prepared By: Ben Clark, Sr. Civil Engineer Reviewed By: Tim Wilkey, Wastewater Superintendent Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: None Recommendations: Staff: Approval Commission: N/A Attachments: Engineer's Report Resolution Executive Summary: The Wastewater Treatment Facility Backup Generation and Electrical Distribution Upgrade Project has been completed by Woodruff Construction, LLC of Tiffin, Iowa, in substantial accordance with the plans and specifications prepared by PRVN Consultants, Inc., of North Liberty, Iowa. The Engineer's Report and Performance and Payment bond are on file with the City Clerk. • Project Estimated Cost: ....................................... $1,500,000.00 • Project Bid Received: ......................................... $1,395,000.00 • Project Actual Cost: ............................................. $1,467,101.00 Background /Analysis: This project upgraded the existing electrical distribution system and backup generation equipment necessary to meet current and future demands. It included the installation of a pre -purchased engine generator and 15kV electrical switchgear. An existing building was renovated to house a new battery room and the switchgear, including upgrades to the roof, HVAC equipment and plumbing. All equipment was elevated above the 500 -year floodplain. ATTACHMENTS: Description engineers Keport Resolution ENGINEER'S REPORT May 26, 2020 City Clerk Iowa City, Iowa s r rlll CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 (319) 356 - 5009 FAX www.icgov.org RE: Wastewater Treatment Facility Backup Generation and Electrical Distribution Upgrade Project Dear City Clerk: I hereby certify that the Wastewater Treatment Facility Backup Generation and Electrical Distribution Upgrade Project has been completed by Woodruff Construction, LLC of Tiffin, Iowa, in substantial accordance with the plans and specifications prepared by PRVN Consultants, Inc., of North Liberty, Iowa. The project was bid as a lump sum contract and the final contract price is $1,467,101.00. There was a total of ten (10) change or extra work orders for the project as described below: CO -001 Power Source for Dewatering $ 7,098.00 CO -002 Voided $ 0.00 CO -003 Additional Block Infill on Building $ 995.00 CO -004 Raise Metering Pad $ 3,980.00 CO -005 Label & Termination of SWGR wiring $ 16,630.00 CO -006 Additional Cable & Fiber $ 6,212.00 CO -007 Raise Ductwork in Building $ 827.00 CO -008 Addental Ductbank at Admin Bldg. $ 21,370.00 CO -009 Repair Collapsed Pipe Chase $ 11,553.00 CO -010 Additional Site Seeding $ 3,436.00 Total $ 72,101.00 I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, Jason Havel, P.E. City Engineer Prepared by: Ben Clark, Senior Engineer, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5436 Resolution No. 20-152 Resolution accepting the work for the Wastewater Treatment Facility Backup Generation and Electrical Distribution Upgrade Project Whereas, the Engineering Division has recommended that the work for construction of the Wastewater Treatment Facility Backup Generation and Electrical Distribution Upgrade Project, as included in a contract between the City of Iowa City and Woodruff Construction, LLC of Tiffin, Iowa, dated January 181, 2019, be accepted; and Whereas, the Engineer's Report and the performance, payment and maintenance bond have been filed in the City Clerk's office; and Whereas, funds for this project are available in the Generator Relocation & Emissions Upgrade account #V3143; and Whereas, the final contract price is $1,467,101.00. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 16th day of June _,2020 May Attest: City Jerk Approved by A.O\XL City Attorney's Office (Sara Greenwood Hektoen — 512712020) It was moved by salih and seconded by Weiner the Resolution be adopted, and upon roll call there were: Ayes: x Nays: Absent: Bergus Mims Salih Taylor Teague Thomas Weiner .5.J r CITY OF IOWA CITY fisk � 1 �►Ift COUNCIL ACTION REPORT lw�� June 16, 2020 Resolution authorizing the award of the contract for pebble quicklime for the City of Iowa City. Prepared By: Kevin Slutts, Water Superintendent Late, Handouts Distributed Reviewed By: Sarah Betlach, Purchasing Agent Dennis Bockenstedt, Finance Director Jason Havel, Acing Public Works Director Geoff Fruin, City Manager Fiscal Impact: $300,000 for the Water Division annually as budgeted in account �o #73730120-463060 (Date) Recommendations: Staff: Commission: N/A Athadynals: Bid Summary Resolution Executive Summary: On April 1, 2020, a Request for Bid was issued by the City's Purchasing Division for the supply and delivery of pebble quicklime. The City expects to spend approximately $300,000 per year for the pebble quicklime product. This product is used by the Water Division in the Public Works Department Background / Analysis: The City received four bid responses for the pebble quicklime product Mississippi Lime Company was the lowest responsible, responsive bidder for the product The City's annual cost for pebble quicklime is approximately $300,000. The resolution authorizes the award of the pebble quicklime contract to Mississippi Lime Company, and authorizes the City Manager to take whatever steps are necessary to effectuate future purchases including any amendments or renewals of said agreement This contract will commence on July 1, 2020. ATTACHMENTS: Description Bid Summary Resolution ��77nl6 City of Iowa City Purchasing Division Bid #21-04, Pebble Quicklime Open: April 28, 2020 2:30 p.m. Chris Weinard Vendors: *Graymont Western Lime Inc *Did not meet Spec Mississippi Lime Company *Lhoist North America *Incomplete *Univar *Notice ofNo Bid Product: Pebble Quickrime, price per ton $192.31 Estimated annual tons 1800 Total $346,158.00 Recommended Vendor: Mississippi Lime Company City Manager: Public Works Director: Water Superintendent: Finance Director: Purchasing Agent: OW4 04 FM►(1j661�`ii{Sdtlo�l QFW *- vxb 5,e, Prepared by: Kevin Slutts, Water Superintendent, 410 E. Washington St., Iowa City, IA 52240 319-356-5160 Resolution No. 20-153 Resolution authorizing the award of the contract for Pebble Quicklime for the City of Iowa City Whereas, pebble quicklime is needed to process the drinking water for the City of Iowa City; and Whereas, a Request for Bid was put out to solicit pricing for pebble quicklime needed to process the City's drinking water; and Whereas, responses from four Vendors were received for the pebble quicklime; and Whereas, the lowest responsible responsive bid from Mississippi Lime Company, St. Louis, Missouri is recommended; and Whereas, the Mississippi Lime product met City needs and specifications; and Whereas, the initial term of this contract will be for two (2) years, with an option to renew for three (3) one-year terms; and Whereas, in future renewals, the City expects to spend a similar amount on this purchase; and Whereas, the annual purchase price of the pebble quicklime is approximately $300,000, which exceeds the City Manager's spending authority of $150,000, thus requiring City Council approval; and Whereas, funds for this purchase are available in account 73730120-463060; and Whereas, approval of this procurement is in the public interest. Now, therefore, be it resolved, by the City Council of the City of Iowa City, Iowa, that: 1. The proposed procurement as described above is approved. 2. The City Manager is authorized to sign the agreement with the vendor and take whatever steps are necessary to effectuate future purchases including any amendments or renewals of said agreement. Passed and approved this 16th day of June , 20 20 Tj- A� May Resolution No. 20-153 Page 2 Attest: City Clerk It was moved by saiih and seconded by be adopted, and upon roll call there were: AYES: NAYS: r ed by �/ r1 Ci y Attorney's Office (Sue Dulek — 6/15/2020) Weiner ABSENT: Bergus Mims Salih Taylor Teague Thomas Weiner Resolution 0!-�;;,® CITY OF 1 0 WA C I T Y�` COUNCIL ACTION REPORT June 16, 2020 Resolution authorizing the City Manager to sign and the City Clerk to attest an amendment to the agreement with the Flood Mitigation Board Prepared By: Steven J. Rackis, Housing Administrator Late, Handouts Distributed Reviewed By: Dennis Bockenstedt, Finance Director Fiscal Impact: None Recommendations: Staff: Approval (� — I S -gyp Commission: N/A Attachments: Resolution (Date) Amendment Number Three Executive Summary: The City of Iowa City is one of 10 municipalities participating in the Iowa Department of Homeland Security & Emergency Management's Flood Mitigation program created as a result of the 2008 floods. On January 29, 2020 the State of Iowa Flood Mitigation Board (FMB) approved the City of Burlington's request to adjust their Sales Tax Increment Projections. This adjustment made additional funding available in fiscal years 2020-2032. The City of Iowa City, Cedar Falls, Cedar Rapids, Coralville, Des Moines/WRA, and Dubuque, worked together on a joint proposal to divide up the remaining available sales tax increment so that when presented to the Flood Mitigation Board (FMB), the FMB would see unity and make a determination to award or not award as presented. On June 8, 2020, the FMB unanimously approved these amendments. This agreement allows the City of Iowa City to recoup $91,692 in unremitted sales tax increments for FYs 2014, 2018, and 2019. Background 1 Analysis: The City of Iowa City's Flood Mitigation project involved 1) the relocation of wastewater operations from the north plant to a newer plant located south of Iowa City and out of the Iowa River and Ralston Creek flood plains, 2) demolishing the flood prone North Wastewater Treatment Facility, 3) expanding new flood capacity, and 4) the creation of a wetland to recapture river and creek waters, and stabilize the Ralston Creek stream banks. The site is now a regional riverfront park and has catalyzed economic development in the Riverfront Crossings area immediately south of downtown Iowa City and the University of Iowa campus. Prepared by: Susan Dulek, Assn. City Atty., 410 E. Washington St., Iowa City, IA 319-356-5030 RESOLUTION NO. 20-154 Resolution authorizing the City Manager to sign and the City Clerk to attest an amendment to the agreement with the Flood Mitigation Board. Whereas, the City and the Iowa Flood Mitigation Board entered into an agreement for grant funds on February 3, 2014; Whereas, the source of the grant funds is sales tax revenues; Whereas, Amendment Number Three to said agreement will allow the City to recoup $91,692 in unremitted sales tax increments for FYs 2014, 2018, and 2019; and Whereas, it is in the interest of the City of Iowa City to sign said amendment. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The City Manager is hereby authorized to sign and the City Clerk to attest the attached Amendment Number Three Agreement between the Flood Mitigation Board and the City of Iowa City, Iowa. Passed and approved this 16th day of tkd by W City Attorney's Office (Sue Dulek - 6/12/2020) June 9n9n Resolution No. Page 2 20-154 It was moved by salih and seconded by Weiner the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Bergus Mims Salih Taylor Teague Thomas Weiner Amendment Number Three AGREEMENT Between THE FLOOD MITIGATION BOARD And THE CITY OF IOWA CITY, IOWA AGREEMENT NUMBER: 2013-0 PROJECT TITLE: Iowa City Wastewater Treatment Plant Relocation Project This is Amendment Number Three to the above -referenced Agreement (AGREEMENT) between the Flood Mitigation Board and the City of Iowa City. The original AGREEMENT was executed on 2/03/14, Amendment Number One on 07/02/2016, and Amendment Number Two on 06/11/2019. The Flood Mitigation Board, on June 8, 2020, voted to approve the Amendment Number Three to the Agreement between the Flood Mitigation Board and the City of Iowa City, Iowa. Article 5, APPROVAL OF USE SALES TAX REVENUES, of the said AGREEMENT is amended to read: The Board hereby approves the use of sales tax increment revenues under Iowa Code chapter 418 to the maximum amount of $ 8.497.249.00. Payable over the term of this AGREEMENT and pursuant to the schedule as set out in the attached Exhibit B Amendment #3. All in accordance with and subject to the terms and conditions of this AGREEMENT, Iowa Code chapter 418, and applicable administrative rules. All other paragraphs in said AGREEMENT remain unchanged. IN WITNESS WHEREOF, in consideration of the mutual covenants set forth above and for other good and valuable consideration, the receipt, adequacy and legal sufficiency of which are hereby acknowledged, the parties have entered into the above AGREEMENT and have caused their duly authorized representatives to execute this AGREEMENT. CITY OF IOWA CITY, IOWA FLOOD MITIGATION BOARD By: ^ By: CSV Eo JHH �9 a6a GeoCVAnn, City Manager V. Joyce , Chair AT Date: 6//F/0-0 Attest: Kelli Freehling, City lerk Date: job/ 8 I Date: 1D W 1 m a EXHIBIT B (Amendment #3) CITY OF IOWA CITY Flood Mitigation Program SALES —TA X'USE PROJECTIONS YEAR ORIGINAL REMITTANCE approved 02/28/2014 AMENDMENT#3 REMITTANCE approved 06/08/2020 2014 $ 172,676.00 $ 84,474.00 2015 $ 642,054.00 $ 642,054.00 2016 $ 802,613.00 $ 802,613.00 2017 $ 1,074,890.00 $ 1,074,890.00 2018 $ 1,321,916.00 $ 1,321,915.69 2019 $ 1,551,833.00 $ 1,551,832.50 2020 $ 1,805,516.00 $ 1,805,516.00 2021 $ 1,125,751.00 $ 1,213,953.81 2022 $ - $ 2023 $ $ 2024 $ $ - 2025 $ $ 2026 $ $ 2027 $ $ 2028 $ $ 2029 $ $ 2030 $ $ 2031 $ $ 2032 $ $ 2033 $ $ - 2034 $ $ 2035 $ $ TOTAL $ 8,497,249.00 $ 8,497,249.00 Item Number: 6.a. CITY OF IOWA CITY `�� COUNCIL ACTION REPORT June 16, 2020 Resolution setting a public hearing on July 7, 2019 on project manual and estimate of cost for the construction of the Asphalt Resurfacing 2020 Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Prepared By: Jason Reichart, Sr. Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: The estimated cost for this project is $2,150,000, available in the Pavement Rehabilitation account #S3824 Recommendations: Staff: Approval Commission: N/A Attachments: Location Map Resolution Executive Summary: This is a recurring maintenance project that concentrates on asphalt resurfacing and chip sealing of various streets throughout Iowa City. In addition to the resurfacing, this project includes installation and repair of storm intakes, repair of curb and gutter as needed, and replacement of curb ramps to meet current ADA standards. This project also includes new pavement markings on Dodge Street to implement a one-way to two-way conversion from Burlington Street to Bowery Street and a four -lane to three -lane conversion from Bowery Street to Kirkwood Avenue. The new pavement markings will also include new bicycle facilities recommended by the Bicycle Master Plan. Background /Analysis: The Asphalt Resurfacing 2020 Project includes work at the following locations: Street Milling and 3 -inch Asphalt Overlay North Gilbert Street from Church Street to Market Street Bloomington Street from Dubuque Street to Dodge Street South Dodge Street from Burlington Street to Bowery Street Muscatine Avenue from Court Street to 2nd Avenue Hollywood Boulevard from Taylor Drive to Sycamore Street Benton Street and Miller Avenue Intersection Repair Chip Seal Taft Avenue from American Legion Road to Herbert Hoover Highway Camp Cardinal Road from Camp Cardinal Boulevard to approximately 350 feet north of Eagle Place Pavement Markings with New Bicycle Facilities Dodge Street one-way to two-way conversion with a buffered bike lane from Burlington Street to Bowery Street and four -lane to three -lane conversion with bike lanes from Bowery Street to Kirkwood Avenue Muscatine Avenue bike lanes from Iowa Ave to Burlington Street and sharrows from Burlington Street to 2nd Avenue ATTACHMENTS: Description Location Map Resolution Prepared by. Jason Reichart, Public Works, 410 E. Washington St., Iowa City, IA 52240,(319)356-5416 Resolution No. 20-155 Resolution setting a public hearing on July 7, 2019 on project manual and estimate of cost for the construction of the Asphalt Resurfacing 2020 Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Whereas, funds for this project are available in the Annual Pavement Rehabilitation account #S3824. Now, therefore, be it resolved by the Council of the City of Iowa City, Iowa, that: A public hearing on the project manual and estimate of cost for the construction of the above-mentioned project is to be held on the 7th day of July 2020, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. City Hall is currently closed to the public because of the coronavirus. If City Hall remains closed to the public, the meeting will be an electronic meeting using the Zoom Meetings Platform. For information on how to participate in the electronic meeting, see www.icgov.org/councildocs or telephone the City Clerk at 319/356-5043 3. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 4. A copy of the project manual and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. If City Hall is closed to the public because of the coronavirus, telephone the City Clerk at 319-356-5043 to review the project manual and estimate of cost. Passed and approved this 16th day of 2020 iviayor p r ved by ,V�j]j. // Attest: City Clerk �CAttorney's Office (Sue Dulek — 6/11/2020) It was moved by salih adopted, and upon roll call there were: and seconded by Weiner Ayes: Nays Absent: Bergus Mims Salih Taylor Teague Thomas Weiner the Resolution be �,CA- Item Number: 9.b. t-2tIN CITY OE IOWA CITY www.icgov.org June 16, 2020 Resolution approving a Preliminary Plat of West Side Estates — Phase Two subdivision, a 13.10 -acre subdivision consisting of 39 residential lots located north of Rohret Road SW and west of Yuma Drive. ATTACHMENTS: Description Staff Report with Attachments (Plat & Grading Plan) P&Z Minutes Correspondence received Resolution To: Planning and Zoning Commission Item: SUB20-03 Westside Estates GENERAL INFORMATION: Applicant and Property Owner: Requested Action: Purpose: Location: Location Map: STAFF REPORT Prepared by: Ray Heitner, Associate Planner Date: June 4, 2020 Watts Group Development Inc. c/o Adam Hahn 425 E. Oakdale Blvd. Coralville, IA 52241 319-338-4100 adam@wattsgroup.com Approval of preliminary plat Westside Estates subdivision; To create 39 residential lots North of Rohret Road and west of Yuma Drive Size: Existing Land Use and Zoning Surrounding Land Use and Zoning Comprehensive Plan: District Plan: Neighborhood Open Space District: Public Meeting Notification: File Date: 45 Day Limitation Period: BACKGROUND INFORMATION: K 13.10 Acres Undeveloped, RS -5 - Low Density Single -Family Residential North: RS -5 - Low Density Single -Family Residential RR -1 - Rural Residential South: AR -County Agricultural Residential R - County Residential East: RS -5 - Low Density Single -Family Residential R - County Residential West: A - County Agricultural 2-8 DU/A Southwest District, Public/Private Open Space SW5 Property owners located within 300' of the project site received notification of the Planning and Zoning Commission public meeting. Subdivision signs were also posted on the site. March 23, 2020 Waived by the applicant The applicant, Watts Group Development Inc., is requesting approval of the preliminary plat of West Side Estates - Phase Two, a 39 -lot, 13.10 -acre residential subdivision located north of Rohret Road, west of Yuma Drive. The subject property went through the preliminary plat process in 2017. At the time of the original platting, the subdivision was called Country Club Estates Eighth Addition. Preliminary plats expire after 24 months unless the applicant seeks an extension from City Council, so the preliminary plat for Country Club Estates Eighth Addition expired in 2019. At this time, the applicant is seeking approval for the newly named, West Side Estates - Phase Two subdivision. The subject property was rezoned from Interim Development Single -Family Residential (ID -RS) to Low Density Single -Family Residential (RS -5) in 2017. The subject property was rezoned with the following conditions: 1. Upon subdividing any of the property hereby rezoned, the Developer shall enter into a subdivider's agreement with the City for the installation of Rohret Road as a public improvement for the first street that will serve the development (a point approximately 200' west of Lake Shore Drive). 3 2. Prior to the issuance of a building permit, the Developer shall pay 50% of the cost of improving Rohret Road to the western city limits as determined by the City Engineer. A Good Neighbor Meeting and Open House was held in 2017 for the West Side Estates Phase One Subdivision, however, the applicant has chosen not to hold a Good Neighbor Meeting for West Side Estates Phase Two Subdivision. ANALYSIS: Compliance with Comprehensive Plan: The Southwest District Plan identifies this area as appropriate for single-family/duplex residential development. The Comprehensive Plan envisions a density between 2-8 dwelling units per acre. The preliminary plat shows 39 single-family residential lots, and a proposed density of 4.52 dwelling units per acre, which meets the intended land use and density of the Comprehensive Plan. The preliminary plat also allows for the extension of streets from the West Side Estates Phase One subdivision. In the event that subsequent development to the west is needed, Luke Drive will provide a stub street for future westward development. Subdivision Design: The subdivision includes 39 single-family lots and two outlots. In the RS -5 zone, the minimum lot frontage is 45 feet and the minimum lot width measured at the setback is 60 feet. The majority of single-family lots meet the minimum dimensional requirements of the RS -5 zone. Nine lots that front Rohret Road are sized below the lot size minimum of 8,000 square feet for detached single-family homes. However, Section 14 -2A - 7A of the zoning code provides a density bonus that reduces minimum lot size for dwellings whose vehicular access to garages and off-street parking is restricted to an alley or private rear lane. Under this provision, minimum lot size is reduced to 6,000 square feet with a minimum width of 50 feet. In this subdivision, the lots along Rohret Road are in compliance with this provision. Because Rohret Road is designated as a future arterial road, dwellings along Rohret Road must also meet a 40' setback requirement. The houses that are currently situated along Rohret Road to the east (built during Phase One of the subdivision) meet this setback requirement. Per section 14 -2A -4E -2b of the City Code, all lots in the subdivision, including lots that front Rohret Road, will be required to have at least 500 square feet of open space in the rear yard. All remaining lots in the subdivision comply with the regulations for single-family lots without private rear lane access. Overall, the proposed plat maintains a similar layout and number of lots as the Country Club Estates Eighth Addition Plat that was approved in 2017. Tumbleweed Terrace has since been named to Luke Drive. The subdivision design includes the extension of Luke Drive, Sedona Street, and the private rear drive. Sedona street extends westward before turning south to connect with Rohret Road. Block lengths within the subdivision fall within the appropriate range of 300'-600' in length for local streets, and over 600' in length for Rohret Road (designated as an arterial street). The subdivision shows 5' wide internal sidewalk connections throughout. An 8' wide sidewalk along the north side of Rohret Road is shown as well. City staff requested an 80' wide right-of-way for Rohret Road during its analysis of the previously submitted subdivision. This right-of-way width matches the existing right- of-way to the east. Outlot "A", shown on the preliminary plat as private open space, consists of 1.28 acres and will be accessed via Sedona Street. Outlot "B" would be private open space, and act as a means to access sanitary sewer and storm water easements. ri Traffic Implications: City Engineering have made note of a deficiency on the plat regarding grading near the intersection of Sedona Street and Luke Drive. City staff have requested that the grade in this area be less than 2%, so that crosswalk infrastructure in this location may meet ADA standards. Upon review, transportation planning staff found no apparent traffic complications as a result of the proposed subdivision. Environmentally Sensitive Areas: The subject property does not contain any environmentally sensitive areas. Neighborhood Open Space: Open space dedication or fees in lieu of are addressed at the time of final platting. Based on the 13.1 acres of RS -5 zoning, the developer would be required to dedicate .28 acres of land or pay fees in -lieu. Parks and Recreation staff has determined that an in -lieu fee payment would be appropriate. Storm Water Management: The previous phase of Country Club Estates was designed to manage stormwater for this development with a stormwater detention basin located north of the subject area. Sanitary Sewer Service: Sanitary sewer service is available to serve this property as a result of the lift station installed for earlier phases of Country Club Estates. Infrastructure Fees: Rohret Road is a rural cross section with chip seal surface and drainage ditches. When Irving Weber School was built, the City improved Rohret Road to a point approximately 500 feet west of Phoenix Drive. When Country Club Estates Part Three was developed, the developer extended the improvements of Rohret Road up to Lake Shore Drive. As a condition of rezoning the property, the applicant must pay 50% of the cost of improving the street to the western city limits. The City and/or future private development to the south will be responsible for the other 50%. Payment to the City will occur after the final plat is approved. Until Rohret Road is fully improved, trash and recycling collection for the lots along Rohret Road must be done via the private rear alley. Because the City does not collect trash and recycling from private alleys, trash and recycling from these lots must be collected by a private hauler. The applicant has submitted a water pressure study demonstrating that water pressure is adequate to serve the proposed subdivision. NEXT STEPS: Upon recommendation of approval of the preliminary plat by the Planning and Zoning Commission, the preliminary plat will be considered for approval by the City Council. STAFF RECOMMENDATION: Upon resolution of the deficiencies listed below, staff recommends approval of SUB20-03, an application submitted by Watts Group Development Inc. for a preliminary plat of the 61 West Side Estates — Phase Two subdivision, a 39 -lot, 13.10 -acre residential subdivision located north of Rohret Road and west of Yuma Drive. DEFICIENCIES AND DISCREPANCIES: 1. Applicant must work with Engineering staff to address the issue related to the grade of the street near the intersection of Sedona Street and Luke Drive to ensure ADA compliance. ATTACHMENTS: Location Map 2. Zoning Map 3. Preliminary Plat 4. Grading Plan Approved by: Danielle Sitzman, AICP, Development Services Coordinator Department of Neighborhood and Development Services I -IIII I f /// I 11111 \ \ \\ \ \ \ - - --/ - , = ' /-- / - - - - �-_-_- \` -,- - _--/- `-- -' J �� -_--j \ �� \ \ \ \\ // II \ _I l 1 1\\ \ \ \ \ \\ J \\ \ - ' \ - � \- - \ - iii ,,---_ �,,;�< )llll / \ \ $ / l II - // / -n\ 1 I -'- � \ \ - - - - - - - -- -\- -^/ O \ T \�1-� \\ - \ f�I }\ I / // J, PRELIMINARY PLAT - \ -- - -/1111111 I \ % / I \\\\\ V\\ ( 1 I \ I\ \\\ \ \\ `-_' _ - ,'/ 1 \ \\- \�� \ \ i -' -, J %//i - 'ij� /I /X� 7� $ \1\ ; / /li \ - X11 \ \ \ \ \ --'- - �- \ - \ / - --i \ ), / - \I\\ \111 111 \ \\\\ \ - -- - _- '� - \- \ \��,<' _ - - / - - // / / /// -\ \ \/ / // \ \, - 1) _I- 1 I 11\\\\\ ) \ \\\ \ - i _ / \ -`- � \ - - - / / / / ,'� _ -/ ' \ O / -1 OI \ / I //'�--- WEST SIDE ESTATES_ \PHASE TWO - - � -III - I \ 1 I \1\ I \ / \ \ _ _ \ - \ ' ,' / '/ / //'' / / / % / \ \ %- - \ 1 -"1\ I1 \ \ \ \1 \\ \ -- - _ - --- ---' ,/ , ',/,//, / //' /' - - %� -' -< 7 \ / \/\ / \ - / 1 --/-) I/ / TII\\\\\\\\ �\\\I\\ / \ \\\- - - - - - - - - - \ - \\ ^ - ' / /i / -/ //J /// -'- / \ \\ ,/ /, // / /- \ 2 \- \1111 -`- - A \--/ / -\ \\111\ 1\\\1\` \ \�` - _ `- -- _ --- - --\ / / // / I//I//� CSP I �/ // '/ - \\- I � ��\\ - I - _ -_---' - - - o -- - - '/ d/ / 1 1 \ I I / �\� , '- `\ /- / - ,''/ // / / / / / / I / / - \ I j.\ 1 \� \ \P - - _ / ' / - - - _ IOWA CITY,IOWA - - - , 1 /I / !� 1 1\\ \ \ 11 V I 1 1 \\ V A V A - - / - - - - ' �OU - \ ( / /, A -- - - - - - - - - - - - - �- , / ,, / ' / / ///� / /1� J/ // ,- / / ', -- I ' - - O I , \ �- - / I \ 1 V A I \ 1 I / P 1 / - -''- / I �� / / / /-, - -A �- / vA A A , -� LI 11 11 I 1 \ , �/'J v I / - -- _ ,i , , / ,1/_1 / l / 1 / 'moi \-_\� �* - \ - \ \t - - - '/ X� III \I\\ I \ I I\I\ G V` a ' - - - / // i //�% / / " xlsT /L o' 11\ \� � \ %\ - - PLAT PREPARED BY: OWNER &SUBDIVIDER: , -' Ir(\ //�// x ( I 1 \ - �, - - I -\ \I \ \ \11 \ I I I 1 I 1 1 Z�\Ph ------ D _ /' / , - -\' 111\11 1 - - ', -' ' -,- /,/ i \/ //x\/--DRAINA,GE \}I I\\---\ )\\` - Y /-/- \{ I// I N P��. _ - _ - _ - EASEMENT I I - O( MMS CONSULTANTS INC WATTS GROUP CONSTRUCT/ ' / l \'� / I 11 \ \ 1 \ \ �� ,_a o - - , - - ; - - / _ ,/ , / - / -, - � - - ' ,1 I I I / / >' - , \ \ � 1917 S. GILBERT STREET 425 E. OAKDALE BOULEVARD I I 11 1 1 I \ \\ \ 6\10` I -,'- ---- / ,- �/ -" / � " // / //, � / \� / -' ---` I Il !- , =- � `- - / I \- \ rt Q ' \ \ / - I 1\I\\ \\ \ I �\ \ - ' - - /' ' - - - % - / X\ / , ' - , I') I / / � 1 \ - ,\ IOWA CITY, IOWA 52240 CORALVILLE, IOWA 52241 SUBDIVIDER'S ATTORNEY: MICHAEL PUGH 425 E. OAKDALE BOULEVARD, STE. 201 CORALVILLE, IOWA 52241 I ' - , -' \1 I 1 1I 1 1 1 \ / -`-- - - - i - 1 - i - - -- / // / ' / / /' x -\ / / '1� II 11 y , \ \ \ - - V I I A ,/ / , , v / ,/ , , - I�/ v I I \ \ \ � \ � I 1 \ _ _ _ _ _ , , _ _ G _ - - - ^ � � - \ \ , _ , ( � _ DESCRIPTION -PRELIMINARY PLAT - \ TI I ,- I \ l \ \ 11 11 U 1 , - - - '_ ,------ _ � - -- -�, - - / -' - / / / - ,\ , ' I \ / -- - ) / 1 \ v /,I -1\ - \ l II \\1\!\ 1�1\\\ �1 -- / - - � -/ - - _ �-=0 �� -- ,=-- /'-' J - / ,/ 11 i/ - -' -^ \�1 , �, r-/ 1 // //---'-',\\-;. /\ //, �\ \ \ - -\ \ / \ 1 _ _ - , - - ^ _ - BEGINNING AT THE SOUTHWEST CORNER OF THE SOUTHWEST ONE-QUARTER OF THE SOUTHEAST ONE-QUARTER OF SECTION 13, TOWNSHIP 79 NORTH, RANGE 7 \ ` I \ 1 \ \ 1 - ; _ - _ _ ' ; - - - - = = ' �_ - - — " - - - - , ' - - , ' - _ - - - ` 1 i \ / o „' �- - / / \ Iv\ - WEST OF THE FIFTH PRINCIPAL MERIDIAN, JOHNSON COUNTY, IOWA; THENCE N00°06'51 "W, ALONG THE WEST LINE OF SAID SOUTHWEST ONE-QUARTER OF THE \ - I I \ I 1 , , \ ----- _ - ' --f- ,/ L / - -- - _ - < (0 y - J 7 - ` \ \ / I I%I \ \ \1 \ \ 1 \ P / / / / _ ; - ; _ - ' - - - - - - - / - - - - - - - _ - - ' _ - ' - - - - \ \ \ / / / / / O' \ \ \ �� I \ \\ - SOUTHEAST ONE-QUARTER, 139.79 FEET, TO THE SOUTHWEST CORNER OF COUNTRY CLUB ESTATES, THIRD ADDITION, IOWA CITY, IOWA, IN ACCORDANCE WITH THE \ - - - , (1 I r \' - \I \ \ I } 1\ \ i � � P\�, -_ -- - ' - _ - _ - - - - - - - - - - - Sp I\ ) ( 2 I ) (( I \ \ \\ / / - ' \ \ \\ - - PLAT THEREOF RECORDED IN PLAT BOOK 54, AT PAGE 221, IN THE RECORDS OF THE JOHNSON COUNTY RECORDER'S OFFICE; THENCE S56'23'25"E, ALONG THE /V I �\ ,I-- � - - - 'i - �-- - -' - -- -,--- -/� -- __.�A/ \ � A (tili\ vs1! �v v1� v 1 ' �) I 1 / - - - - ��' - - - - - _ _ - _ - - - v v I I v v I v _ - - v v O SOUTHERLY LINE OF SAID COUNTRY CLUB ESTATES, THIRD ADDITION, 51.72 FEET; THENCE N38°59'35"E, ALONG SAID SOUTHERLY LINE AND ITS SOUTHWESTERLY v� \V - I \ V I1 'J I I IT' — - /- - - -' i' -' - - = - - - - - -- _ _ _ - _A' �V 1 1 I l I I I v v v - v - - _ v / / v �/ v / v EXTENSION THEREOF, 134.58 FEET; THENCE N76'46'33"E, ALONG SAID SOUTHERLY LINE, 223.03 FEET; THENCE N69'45'38"E, ALONG SAID SOUTHERLY LINE, 38.57 / , \ \I 11111\\^, ` \1\��''\ N /-- -- // _ - - , _-- - / \ - \ r //1 ' I / _ / - ' �� - - - - - _ _ ` \ , \ \ \ \ / - r �' - \� FEET, TO THE NORTHWEST CORNER OF WEST SIDE ESTATES - PHASE ONE, IOWA CITY, IOWA, IN ACCORDANCE WITH PLAT THEREOF RECORDED IN PLAT BOOK 61, , x - \ 1111/// I (1 / I � n\ \ \ \ I 1 1 I I I II r - - / / _ , - ' _ ' / � _ �' \ I 6 _ �� ` - J \ \ AT PAGE 393, IN THE RECORDS OF THE JOHNSON COUNTY RECORDER'S OFFICE; THENCE S17°08'27"E, 188.90 FEET; THENCE N72°49'13"E, 1.92 FEET; THENCE \ _", / - / - - - A I CP /' 'O% - ` I //% '%° r / s v v 11 _ ' _ - % _ - - v / v J� ' ' v S17'13'08"E, 123.70 FEET; THENCE N71'25'19"E, 9.19 FEET; THENCE S1 T33'42"E, 185.49 FEET; THENCE N71'51'28"E, 34.86 FEET; THENCE S18'43'22"E, 130.00 _ -Lf - -_ _ O _/ - ' \ 1 I II I \ 1 I IV I /11 _ - i / _ 0 -1' c \ \ /�` \/ FEET; THENCE S24°35'25"E, 95.00 FEET; THENCE S31°30'24"E, 168.00 FEET, TO A POINT ON THE CENTERLINE OF ROHRET ROAD SW; THENCE S58°29'36W, ALONG `__ _�_ _1111)/// r/ //'i - / \ I u \II 1 I \ `O` ;� 1�1> / % - I 1 p � _ - _ ', / _ _ _ _ _ __ _ _ _ _ _ _ _ _ �60= - \ I / \ \ - SAID CENTERLINE, 186.37 FEET; THENCE S58'30'23"W, ALONG SAID CENTERLINE, 657.52 FEET, TO A POINT ON THE EAST LINE OF SLOTHOWER ROAD; THENCE // / / - Y GJ: - / / \ - / -- - -j/ / /-/ -- // // /-i--' - ---- �- \l III / \ / ��'� . . / - -\ /' u / �- - - �� \ 1 I / / - - - , - - � - - - _ _ _ - - - - - _ - _ _ ` - - /\ / O) / /\ \ / / N01'18 20'W, ALONG SAID EAST LINE, 974.91 FEET, TO SAID POINT OF BEGINNING. 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' / / ," i- - / / , / / , _ RIGHT-OF-WAY DEDICATED /�-- % / - / / / -, - , /,//, TO THE CITY OF IOWA CITY // i ' - - ,, L -I 1 I'\� / ,' _ - '/ ' (1 f - I I ( '/ / '/ - , I I ( I I ' \ v \I / \ /I \1 11 / 1 I - / - - A ERS -BRAIN /i �° - - , V`' )- \ - I ( \ 1 \/ v_ \ /\ TYPICAL STREET SECTION N.T.S. ACCESS EASEMENT. WIDTH = 40' SLOPE 1/2 11 PER FOOT I f 6" LONGITUDINAL SUMP PUMP SUBDRAIN .A r-- 3" (PERFORATED) POROUS 1 BACKFILL (GRADATION 29) STANDARD LEGEND AND NOTES - PROPERTY &/or BOUNDARY LINES - - - CONGRESSIONAL SECTION LINES ------------- - RIGHT-OF-WAY LINES - - - - - - - - - EXISTING RIGHT-OF-WAY LINES - -CENTER LINES - EXISTING CENTER LINES - LOT LINES, INTERNAL - LOT LINES, PLATTED OR BY DEED — - - - - - - — - PROPOSED EASEMENT LINES -EXISTING EASEMENT LINES lio., - BENCHMARK (R) - RECORDED DIMENSIONS 22-1 - CURVE SEGMENT NUMBER -EXIST- -PROP- -(D= $ -POWER POLE =*= -POWER POLE W/DROP -POWER POLE W/TRANS - POWER POLE WAIGHT =�D= =O= - GUY POLE * * - LIGHT POLE OO 1W - SANITARY MANHOLE 11 Dy, - FIRE HYDRANT 4& a - WATER VALVE O ® - DRAINAGE MANHOLE di ❑ - CURB INLET X X - FENCE LINE (( - EXISTING SANITARY SEWER - PROPOSED SANITARY SEWER - EXISTING STORM SEWER -< -PROPOSED STORM SEWER W-- WATER LINES E - ELECTRICAL LINES T - TELEPHONE LINES G -GAS LINES - - - - - - - - - - - - - CONTOUR LINES (2' INTERVAL) - PROPOSED GROUND - - - - ' - - - - - EXISTING GROUND EXISTING TREE LINE O0- EXISTING DECIDUOUS TREE &SHRUB - EXISTING EVERGREEN TREES & SHRUBS THE ACTUAL SIZE AND LOCATION OF ALL PROPOSED FACILITIES SHALL BE VERIFIED WITH CONSTRUCTION DOCUMENTS, WHICH ARE TO BE PREPARED AND SUBMITTED SUBSEQUENT TO THE APPROVAL OF THIS DOCUMENT. NOTE: LOTS 43-52, AND 81 SHALL NOT HAVE DIRECT ACCESS TO ROHRET ROAD. NOTE: ALL EASEMENTS ADJACENT TO STREET RIGHT-OF-WAY ARE 15' UTILITY EASEMENTS, UNLESS NOTED OTHERWISE, WITH SANITARY SEWER, STORM SEWER, & WATER MAIN EASEMENTS WHERE NECESSARY TO PROVIDE ADEQUATE EASEMENT WIDTH. ALL EASEMENTS SHALL BE MORE COMPLETELY LABELED AND DESCRIBED DURING COMPLETION OF THE FINAL PLAT. PLAT/PLAN APPROVED by the City of Iowa City City Clerk Date: UTILITY EASEMENTS, AS SHOWN HEREON, MAY OR MAY NOT, INCLUDE SANITARY SEWER LINES, AND/OR STORM SEWER LINES, AND/OR WATER LINES : SEE CONSTRUCTION PLANS FOR DETAILS. WEST SIDE ESTATES - PHASE TWO IOWA CITY, IOWA i � J w F '; � �- T .16 1/2 PAVEMENTL 3" ROLL WIDTH CURB SLOPE 1/2" 7» ■� i . t f' • ' � PER FOOT PAVEMENT It - 'aqam y sy ° . � �. ; r2% 10" �-? E ; - k. 11 I# el ' .� r .. W I .-- • 'Yr Q PAVEMENT WIDTH = 20' B.C.-B.C. PRIVATE DRIVE / SLOPE 1/2 11 PER FOOT I f 6" LONGITUDINAL SUMP PUMP SUBDRAIN .A r-- 3" (PERFORATED) POROUS 1 BACKFILL (GRADATION 29) STANDARD LEGEND AND NOTES - PROPERTY &/or BOUNDARY LINES - - - CONGRESSIONAL SECTION LINES ------------- - RIGHT-OF-WAY LINES - - - - - - - - - EXISTING RIGHT-OF-WAY LINES - -CENTER LINES - EXISTING CENTER LINES - LOT LINES, INTERNAL - LOT LINES, PLATTED OR BY DEED — - - - - - - — - PROPOSED EASEMENT LINES -EXISTING EASEMENT LINES lio., - BENCHMARK (R) - RECORDED DIMENSIONS 22-1 - CURVE SEGMENT NUMBER -EXIST- -PROP- -(D= $ -POWER POLE =*= -POWER POLE W/DROP -POWER POLE W/TRANS - POWER POLE WAIGHT =�D= =O= - GUY POLE * * - LIGHT POLE OO 1W - SANITARY MANHOLE 11 Dy, - FIRE HYDRANT 4& a - WATER VALVE O ® - DRAINAGE MANHOLE di ❑ - CURB INLET X X - FENCE LINE (( - EXISTING SANITARY SEWER - PROPOSED SANITARY SEWER - EXISTING STORM SEWER -< -PROPOSED STORM SEWER W-- WATER LINES E - ELECTRICAL LINES T - TELEPHONE LINES G -GAS LINES - - - - - - - - - - - - - CONTOUR LINES (2' INTERVAL) - PROPOSED GROUND - - - - ' - - - - - EXISTING GROUND EXISTING TREE LINE O0- EXISTING DECIDUOUS TREE &SHRUB - EXISTING EVERGREEN TREES & SHRUBS THE ACTUAL SIZE AND LOCATION OF ALL PROPOSED FACILITIES SHALL BE VERIFIED WITH CONSTRUCTION DOCUMENTS, WHICH ARE TO BE PREPARED AND SUBMITTED SUBSEQUENT TO THE APPROVAL OF THIS DOCUMENT. NOTE: LOTS 43-52, AND 81 SHALL NOT HAVE DIRECT ACCESS TO ROHRET ROAD. NOTE: ALL EASEMENTS ADJACENT TO STREET RIGHT-OF-WAY ARE 15' UTILITY EASEMENTS, UNLESS NOTED OTHERWISE, WITH SANITARY SEWER, STORM SEWER, & WATER MAIN EASEMENTS WHERE NECESSARY TO PROVIDE ADEQUATE EASEMENT WIDTH. ALL EASEMENTS SHALL BE MORE COMPLETELY LABELED AND DESCRIBED DURING COMPLETION OF THE FINAL PLAT. PLAT/PLAN APPROVED by the City of Iowa City City Clerk Date: UTILITY EASEMENTS, AS SHOWN HEREON, MAY OR MAY NOT, INCLUDE SANITARY SEWER LINES, AND/OR STORM SEWER LINES, AND/OR WATER LINES : SEE CONSTRUCTION PLANS FOR DETAILS. WEST SIDE ESTATES - PHASE TWO IOWA CITY, IOWA i � J w F '; � �- T .16 - 4 r_ L _ r r . +(rid] r r , ► ■� i . t f' • ' � It - 'aqam sy ° . � �. ; . `� �-? E ; - k. 11 I# el ' .� r .. W I .-- • 'Yr Q � ,M I.. 3 . ' f t �-- .T LOCATION MAP NOT TO SCALE 13.10 AC. M M S CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS ENVIRONMENTAL SPECIALISTS 1917 S. GILBERT ST. IOWA CITY, IOWA 52240 (319)351-8282 www.mmsconsultants.net Date Revision 05-15-20 PER CITY COMMENTS -JDM 05-28-20 PER CITY COMMENTS -JDM G:\1331\1331-651\1331-651P.dwg PRELIMINARY PLAT WEST SIDE ESTATES - PHASE TWO IOWA CITY JOHNSON COUNTY STATE OF IOWA MMS CONSULTANTS, INC Date: 03-26-2020 Designed by: Field Book No: RLA 756,1186 Drawn by: Scale: MAK 4 "-""' Ghecked by: Sheet No: JDM Project No: IOWA CITY 1331-651 L of: 1 E a �n 4 0 0 N Ln 6 13 coI i i -11 / 6 -n I 1111 \ I fl _ 1 \ 11 \I1 1 I \ 1 I/ RI I\\VAI\\ 111V1\ — — I 1111111 111\\\ 1 IL\1I I \ \ \1 \1 x / 111 \A A 11 l 1 1 1 1 1 1 \\ Jr 1111\\11\ 1 \ I I _ I 11\ l \11 I I N NIc \ - i 111\\ 11 I\ 1\I \ \ rll` t � / it ,/i —illlllll ''\IIII r/ Jl// i J�1�11II\ J J \ \ ILI r 1 IJJI 1 / / *Jill - �II IIII / / I III J J � ' l 'iQ �•��/ // III��- I / I 11111 / / to ' 74 ' - 6 / 7'ASI / /' f 'ACLfE51�lf \� 111111111 O IIII I / ARMVE i \ s f IIII l -& / IIPGCESS111111111/ ,ffSEVIFN01� / / / / I/ / ( r� 1617j- r y OUT OT B S56'23'25"E PRIVATE PEN SPACE 1 ` / 51.72' TO BEDEDICATED TO'I ` I 1 1 / �i IIIIv 1 li T WEST SDE ESTATES 1 iII HOMEOWNERS ASSOCIATION , IN/ I JIII I 1 l \ (ACCESS, STORM AND I 11r / 1 111111 1 \ \ �I\ I i SANITARY EASEMENT) 1 1 11 1/ I iin l l I 1 1 1 1 / 1 / I \ / I I Illy I� 1 1 l \ 4S 1\\ / I I` \ / r� � I krD 3 S \ 0 LI III \ IT 1111 `\ \ � Irc, \ \I III t 'LnL a / 5 IN 1 111111 \ LLJ_ I Ir 111111 / �I\ '' O V O 1� 11111 / I I - I r /I l I _j_ / II \ II / / 1D 111 IN \ / / Li - 1 � — / /—L 7% \ 7451 I I EXIS-TING-AGCE�S --EASEMENT ro�BIf I 'VACATED I 1 J r /I REMOVE 'EXISTING vv v11111 _ /I II '� ACCESS DRIVE (ON-SITE) JJ) NI A11111 � 0 / I y111111L �-111111111 �I1111 F \\ /J EXISTING OV RHEAD ELECTRIC (ON-SITE); TO BE REMOVED AND- II\1 \ \ I I T RELOCATED / / "1\,\\\ \ \ - ` �\ c(o COORDINATE WITH I 111111 v / III UTILITY COMPANY/ / w I'll //Illy JJJ/ \_ l I� /IIII UP 4r II 11 � �/ �� /U`- �r\�� or I 80 I III _ ' v � I I I t`•v O ; / 11 llP 1 / �10 j FIR 11 ,C) PR -- II r X11 '11� II /IJ / I\ / `C III JI JO i / 1 / x / \ \ \ ,' 0 1 _ ✓- moi/ / / \<� O / a \aP - \;"- \`� IN IN I NJ 111_- � 11��11\ � ✓,1��\ � 111\/� � /'� - / i / _ ', i / �/ � �' I — / EXISTING ROHRET ROAD RIGHT-OF-WAY DEDICATED TO THE CITY OF IOWA CITY SITE GRADING AND EROSION CONTROL PLAN WEST SIDE ESTATES -PHASE TWO IOWA CITY. IOWA on/ / / / / 0 6 15 30 45 60 GRAPHIC SCALE IN FEET 1 "=60' PLAT PREPARED BY: OWNER & SUBDIVIDER: MMS CONSULTANTS INC. WATTS GROUP CONSTRUCTION 1917 S. GILBERT STREET 425 E. OAKDALE BOULEVARD IOWA CITY, IOWA 52240 CORALVILLE, IOWA 52241 GRADING AND EROSION CONTROL NOTES SITE DISCHARGES TO THE PHEBE CREEK TOTAL SITE AREA: 13.10 ACRES TOTAL AREA TO BE DISTURBED: 12.25 ACRES EROSION CONTROL MEASURES SHOWN SHALL BE USED DURING FILL ACTIVITIES. EROSION CONTROL MEASURES SHALL BE REEVALUATED AND MODIFIED, IF NECESSARY, AT THE TIME OF SITE DEVELOPMENT. ADDITIONAL EROSION AND SEDIMENT CONTROL MEASURES THAT COULD BE USED ON SITE, IF NEEDED, CAN BE FOUND IN APPENDIX D OF THE STORM WATER POLLUTION PREVENTION PLAN (SWPPP) BINDER PREPARED FOR THE SITE. IF ADDITIONAL MEASURES ARE USED, INDICATE THE TYPE AND LOCATION OF SAID MEASURE ON THIS PLAN. CONTRACTOR SHALL INSTALL A ROCK ENTRANCE AND PERFORM REGULAR CLEANING OF VEHICLES THAT LEAVE THE SITE. FOLLOWING INSTALLATION OF PERIMETER SILT FENCE AND TEMPORARY CONSTRUCTION ENTRANCE THE CONTRACTOR SHALL CONTACT THE CITY INSPECTOR TO SCHEDULE A SITE INSPECTION PRIOR TO ANY SOIL DISTURBING ACTIVITIES. THE CONTRACTOR SHALL FOLLOW THE NPDES PERMIT, SWPPP, AND THE CITY CSR REGULATIONS. THE EROSION CONTROL CONTRACTOR SHALL INSTALL FILTER SOCKS OR OTHER APPROVED FORM OF INLET PROTECTION AT EACH STREET INTAKE ADJACENT TO THE SITE. ALL BARE AREAS THAT WILL NOT BE DISTURBED FOR 14 DAYS SHALL BE SEEDED. INSTALLATION APPLICATION RATE Ib/acre MAINTENANCE 1. POSTS SHALL BE 1.33 POUNDS PER LINEAL FOOT STEEL WITH 1. SILT FENCES SHALL BE INSPECTED WEEKLY AND AFTER EACH RAINFALL EVENT RYEGRASS (2) A MINIMUM LENGTH OF 5 FEET. STEEL POSTS SHALL HAVE TURF—TYPE PERENNIAL OF 0.5 INCHES OR MORE. DURING PERIODS OF PROLONGED RAIN INSPECTIONS 20 PROJECTIONS FOR FASTENING WIRE TO THEM. !` - SHALL BE AT LEAST DAILY. ANY REPAIRS NEEDED TO MAINTAIN THE SILT 2. :In Christ United • Methndisi Chur'cil...." •� R� CULTIVAR FENCE'S EFFECTIVENESS SHALL BE MADE IMMEDIATELY. ♦ Iowa Korean Meal SPECIFICATION SECTION 4196.01.A AND 4196.01.B. SILT 2. SHOULD THE FABRIC ON A SILT FENCE DECOMPOSE OR BECOME INEFFECTIVE 65 FENCING SHALL BE A MINIMUM WIDTH OF 36". k PRIOR TO STABILIZING THE UPSLOPE AREAS THE FABRIC SHALL BE REPLACED 3. K DOCUMENT LOCATION (PERMITS, PROMPTLY. l - F � ROLL CUT TO THE LENGTH OF THE FENCE TO AVOID THE USE 3. SEDIMENT DEPOSITS SHOULD BE REMOVED AFTER EACH STORM EVENT. THEY FILTER SOCK BEHIND CURB AT CURB RAMP OF JOINTS. WHEN JOINTS ARE NECESSARY, THE FILTER CLOTH DIRECTION OF OVERLAND FLOW MUST BE REMOVED WHEN THE DEPOSITS REACH APPROXIMATELY ONE-HALF COVERED DUMPSTER FOR CONSTRUCTION WASTE SHALL BE SPLICED TOGETHER ONLY AT A SUPPORT POST, - SANITARY MANHOLE THE HEIGHT OF THE FENCE. SILTS REMOVED SHALL BE PLACED IN A RIP RAP OUTLET PROTECTION on/ / / / / 0 6 15 30 45 60 GRAPHIC SCALE IN FEET 1 "=60' PLAT PREPARED BY: OWNER & SUBDIVIDER: MMS CONSULTANTS INC. WATTS GROUP CONSTRUCTION 1917 S. GILBERT STREET 425 E. OAKDALE BOULEVARD IOWA CITY, IOWA 52240 CORALVILLE, IOWA 52241 GRADING AND EROSION CONTROL NOTES SITE DISCHARGES TO THE PHEBE CREEK TOTAL SITE AREA: 13.10 ACRES TOTAL AREA TO BE DISTURBED: 12.25 ACRES EROSION CONTROL MEASURES SHOWN SHALL BE USED DURING FILL ACTIVITIES. EROSION CONTROL MEASURES SHALL BE REEVALUATED AND MODIFIED, IF NECESSARY, AT THE TIME OF SITE DEVELOPMENT. ADDITIONAL EROSION AND SEDIMENT CONTROL MEASURES THAT COULD BE USED ON SITE, IF NEEDED, CAN BE FOUND IN APPENDIX D OF THE STORM WATER POLLUTION PREVENTION PLAN (SWPPP) BINDER PREPARED FOR THE SITE. IF ADDITIONAL MEASURES ARE USED, INDICATE THE TYPE AND LOCATION OF SAID MEASURE ON THIS PLAN. CONTRACTOR SHALL INSTALL A ROCK ENTRANCE AND PERFORM REGULAR CLEANING OF VEHICLES THAT LEAVE THE SITE. FOLLOWING INSTALLATION OF PERIMETER SILT FENCE AND TEMPORARY CONSTRUCTION ENTRANCE THE CONTRACTOR SHALL CONTACT THE CITY INSPECTOR TO SCHEDULE A SITE INSPECTION PRIOR TO ANY SOIL DISTURBING ACTIVITIES. THE CONTRACTOR SHALL FOLLOW THE NPDES PERMIT, SWPPP, AND THE CITY CSR REGULATIONS. THE EROSION CONTROL CONTRACTOR SHALL INSTALL FILTER SOCKS OR OTHER APPROVED FORM OF INLET PROTECTION AT EACH STREET INTAKE ADJACENT TO THE SITE. ALL BARE AREAS THAT WILL NOT BE DISTURBED FOR 14 DAYS SHALL BE SEEDED. CONCRETE WASHOUT AREA DETAIL SIGN TO INDICATE THE LOCATION OF THE CONCRETE WASHOUT AREA SOCKS OR SILT FENCE MAY ALSO BE USED OMPACTED EMBANKMENT ATE RIAL (TYP.) 8' x 8' MIN. 31-11:1V OR FLATTER LOR AS REQUIRED TO SIDE SLOPES 10 MIL PLASTIC LINING CONTAIN WASTE CONCRETE )TES: CONCRETE WASHOUT AREA SHALL BE INSTALLED PRIOR TO ANY CONCRETE PLACEMENT ON SITE. A SIGN SHALL BE PLACED AT THE WASHOUT AREA TO CLEARLY INDICATE THE LOCATION OF THE CONCRETE WASHOUT AREr OPERATORS OF CONCRETE TRUCKS AND PUMP RIGS. THE CONCRETE WASHOUT AREA SHALL BE REPAIRED AND ENLARGED OR CLEANED OUT AS NECESSARY TO MAINTAIN \PACITY FOR WASTED CONCRETE. AT THE END OF CONSTRUCTION, ALL CONCRETE SHALL BE REMOVED FROM THE SITE AND DISPOSED OF AT AN ACCEPTED \STE SITE. WHEN THE CONCRETE WASHOUT AREA IS REMOVED, THE DISTURBED AREA SHALL BE SEEDED AND MULCHED OR OTHERWISE ABILIZED IN A MANNER ACCEPTED BY THE CITY. PERMANENT SEEDING OF URBAN AREAS suSHALL SEEDING OF URBAN AREAS, INCLUDING ANY AREAS PREVIOUSLY MAINTAINED AS A LAWN. (SUDAS 9010.2.02). THE APPLICATION RATE SHALL BE AS LISTED BELOW: TABLE 9010.06: TYPE 1 SEED MIXTURE (1) COMMON NAME INSTALLATION APPLICATION RATE Ib/acre MAINTENANCE 1. POSTS SHALL BE 1.33 POUNDS PER LINEAL FOOT STEEL WITH 1. SILT FENCES SHALL BE INSPECTED WEEKLY AND AFTER EACH RAINFALL EVENT RYEGRASS (2) A MINIMUM LENGTH OF 5 FEET. STEEL POSTS SHALL HAVE TURF—TYPE PERENNIAL OF 0.5 INCHES OR MORE. DURING PERIODS OF PROLONGED RAIN INSPECTIONS 20 PROJECTIONS FOR FASTENING WIRE TO THEM. CULTIVAR SHALL BE AT LEAST DAILY. ANY REPAIRS NEEDED TO MAINTAIN THE SILT 2. SILT FENCE FABRIC SHALL CONFORM TO I.D.O.T. STANDARD CULTIVAR FENCE'S EFFECTIVENESS SHALL BE MADE IMMEDIATELY. 65 SPECIFICATION SECTION 4196.01.A AND 4196.01.B. SILT 2. SHOULD THE FABRIC ON A SILT FENCE DECOMPOSE OR BECOME INEFFECTIVE 65 FENCING SHALL BE A MINIMUM WIDTH OF 36". FALL - AUGUST 15 PRIOR TO STABILIZING THE UPSLOPE AREAS THE FABRIC SHALL BE REPLACED 3. THE FILTER FABRIC SHALL BE PURCHASED IN A CONTINUOUS DOCUMENT LOCATION (PERMITS, PROMPTLY. GRAIN RYE ROLL CUT TO THE LENGTH OF THE FENCE TO AVOID THE USE 3. SEDIMENT DEPOSITS SHOULD BE REMOVED AFTER EACH STORM EVENT. THEY FILTER SOCK BEHIND CURB AT CURB RAMP OF JOINTS. WHEN JOINTS ARE NECESSARY, THE FILTER CLOTH DIRECTION OF OVERLAND FLOW MUST BE REMOVED WHEN THE DEPOSITS REACH APPROXIMATELY ONE-HALF COVERED DUMPSTER FOR CONSTRUCTION WASTE SHALL BE SPLICED TOGETHER ONLY AT A SUPPORT POST, - SANITARY MANHOLE THE HEIGHT OF THE FENCE. SILTS REMOVED SHALL BE PLACED IN A RIP RAP OUTLET PROTECTION WITH A MINIMUM 6" OVERLAP, AND SECURELY SEALED. OTHER MEASURE: PROTECTED PLACE THAT WILL PREVENT THEIR ESCAPE FROM THE 4. POSTS SHALL BE SPACED A MAXIMUM OF 8 FEET APART OTHER MEASURE: --- CONSTRUCTION SITE. RECOMMENDED AND DRIVEN SECURELY INTO THE GROUND ALONG THE FENCE 4. ANY SEDIMENT DEPOSITS REMAINING IN PLACE AFTER THE SILT FENCE IS NO INDICATE THE ALIGNMENT. POSTS SHALL BE DRIVEN INTO THE GROUND A LEFT FOR OTHER LONGER NEEDED SHALL BE DRESSED TO CONFORM WITH THE EXISTING GRADE, NOT SHOWN ABOVE MINIMUM OF 28". PRACTICES FOR EROSION PREVENTION AND SEDIMENT PREPARED AND SEEDED. 5. A TRENCH SHALL BE EXCAVATED APPROXIMATELY 4" WIDE 5. ALL BMPs FOR EROSION AND SEDIMENT CONTROL MEASURES SHALL REMAIN IN - GAS LINES BY 12" DEEP ALONG THE UPSLOPE SIDE OF THE POSTS. - CONTOUR LINES (2' INTERVAL) PLACE UNTIL FINAL STABILIZATION IS ACHIEVED. FINAL STABILIZATION IS 6. FILTER FABRIC SHALL BE STAPLED OR WIRED TO THE POSTS DEFINED AS: "ALL SOIL DISTURBING ACTIVITIES AT THE SITE HAVE BEEN - EXISTING SUCH THAT THE FABRIC EXTENDS INTO THE TRENCH AS - EXISTING COMPLETED, AND THAT A UNIFORM PERENNIAL VEGETATIVE COVER WITH A SHOWN ABOVE. THE FABRIC SHALL BE FASTENED A DENSITY OF 70%, SUFFICIENT TO PRECLUDE EROSION, FOR THE ENTIRE MINIMUM OF THREE PLACES ON EACH POST. DISTURBED AREA OF THE PERMITTED PROJECT HAS BEEN ESTABLISHED OR 7. THE TRENCH SHALL BE BACK FILLED WITH EXCAVATED EQUIVALENT STABILIZATION MEASURES HAVE BEEN EMPLOYED OR WHICH HAS MATERIAL AND THOROUGHLY COMPACTED. BEEN RETURNED TO AGRICULTURAL PRODUCTION". CONCRETE WASHOUT AREA DETAIL SIGN TO INDICATE THE LOCATION OF THE CONCRETE WASHOUT AREA SOCKS OR SILT FENCE MAY ALSO BE USED OMPACTED EMBANKMENT ATE RIAL (TYP.) 8' x 8' MIN. 31-11:1V OR FLATTER LOR AS REQUIRED TO SIDE SLOPES 10 MIL PLASTIC LINING CONTAIN WASTE CONCRETE )TES: CONCRETE WASHOUT AREA SHALL BE INSTALLED PRIOR TO ANY CONCRETE PLACEMENT ON SITE. A SIGN SHALL BE PLACED AT THE WASHOUT AREA TO CLEARLY INDICATE THE LOCATION OF THE CONCRETE WASHOUT AREr OPERATORS OF CONCRETE TRUCKS AND PUMP RIGS. THE CONCRETE WASHOUT AREA SHALL BE REPAIRED AND ENLARGED OR CLEANED OUT AS NECESSARY TO MAINTAIN \PACITY FOR WASTED CONCRETE. AT THE END OF CONSTRUCTION, ALL CONCRETE SHALL BE REMOVED FROM THE SITE AND DISPOSED OF AT AN ACCEPTED \STE SITE. WHEN THE CONCRETE WASHOUT AREA IS REMOVED, THE DISTURBED AREA SHALL BE SEEDED AND MULCHED OR OTHERWISE ABILIZED IN A MANNER ACCEPTED BY THE CITY. PERMANENT SEEDING OF URBAN AREAS suSHALL SEEDING OF URBAN AREAS, INCLUDING ANY AREAS PREVIOUSLY MAINTAINED AS A LAWN. (SUDAS 9010.2.02). THE APPLICATION RATE SHALL BE AS LISTED BELOW: TABLE 9010.06: TYPE 1 SEED MIXTURE (1) COMMON NAME APPLICATION RATE Ib/acre APPLICATION RATE Ib/acre CREEPING RED FESCUE 9044.119 3HEET 1012 ANNUAL RYEGRASS 25 TURF—TYPE PERENNIAL RYEGRASS (2) 20 TURF—TYPE PERENNIAL RYEGRASS (2) 20 KENTUCKY BLUEGRASS CULTIVAR (3) 65 KENTUCKY BLUEGRASS CULTIVAR (3) 65 KENTUCKY BLUEGRASS CULTIVAR (3) 65 (1) A COMMERCIAL MIXTURE MAY BE USED IF IT CONTAINS A HIGH PERCENTAGE OF SIMILAR BLUEGRAS$ITS: IT MAY OR MAY NOT CONTAIN CREEPING RED FESCUE. (2) CHOOSE TWO DIFFERENT CULTIVARS OF TURF—TYPE PERENNIAL RYEGRASS, AT 20 lbs/ACRE EACH. (3) CHOOSE THREE DIFFERENT CULTIVARS OF KENTUCKY BLUEGRASS, AT 65 lbs/ACRE EACH. Variable 120'-0" fora normal 10'-0' wide ditch.l STABILIZ SOTABIILISEEDINZATION SEED CNGHALL BE IN ACCORDANE suons SECTION 9010.2.02 SEED MIXTURES AND SEEDING DATES. TABLE 9010.06: TYPE 4 SEED MIXTURE COMMON NAME APPLICATION RATE Ib/acre SPRING - MARCH 1 - MAY 20 9044.119 3HEET 1012 ANNUAL RYEGRASS SUDAS Standard Specifications 40 OATS* - CENTER LINES 65 - EXISTING CENTER LINES SILT FENCE1k - LOT LINES, INTERNAL SUMMER - MAY 21 - AUGUST 14 EROSION CONTROL BLANKET ANNUAL RYEGRASS TEMPORARY ROCK CONSTRUCTION 50 OATS* DTEMPORARY 95 CW CONCRETE TRUCK/EQUIPMENT 22-1 FALL - AUGUST 15 - SEPTEMBER 30 PORTABLE RESTROOM ANNUAL RYEGRASS DOCUMENT LOCATION (PERMITS, 40 GRAIN RYE 0 65 * ENGINEER MAY DELETE FOR PREVIOUSLY ESTABLISHED URBAN AREAS. FERTILIZER SHALL BE APPLIED AT A RATE OF 300 LBS PER ACRE USING CHEMICALLY COMBINED COMMERCIAL 13-13-13 FERTILIZER (SUDAS SECTION 9010.2.03 A.2) Install parallel •^ ground Conic T' Si TYPICAL SILT FENCE DITCH CHECK ATTACHMENT TO POST Wire or Cable Ties (600'-V' if slope is nalter than 5%y TYPICAL SILT FENCE INSTALLATION ON LONGITUDINAL SLOPES (Plan View) 0.b_ TYPICAL SILT FENCE INSTALLATION ON LONGITUDINAL SLOPES (Proille View) Insert 12 Inches of fabric a minimum of 6 inches deep (fabric may be folded below the ground line). V Insert 12 inches of fabric a minimum of 6 inches deep (fabric may be foided below the ground line). OReduce post spacing to 5'-0" at water concentration areas, oras required to adequately support fence. Ground Line Fabric 8'-0" Spacing � 36' I tl1 In w nl DETAILS OF SILT FENCE ON LONGITUDINAL SLOPES m C Im SUDAS 9044.119 SHEETi d2 n SUDAS Standard Specifications T IM SILT FENCE IF s SUBDIVIDER'S ATTORNEY: MICHAEL PUGH 425 E. OAKDALE BOULEVARD, STE. 201 CORALVILLE, IOWA 52241 EROSION CONTROL LEGEND x ,alt"s� m SUDAS 9044.119 3HEET 1012 0 v' SUDAS Standard Specifications SA NOTE: STOCKPILES SHALL HAVE SILT FENCE - CENTER LINES PLACED AROUND THE PERIMETER AND SHALL - EXISTING CENTER LINES SILT FENCE1k - LOT LINES, INTERNAL V Insert 12 inches of fabric a minimum of 6 inches deep (fabric may be foided below the ground line). OReduce post spacing to 5'-0" at water concentration areas, oras required to adequately support fence. Ground Line Fabric 8'-0" Spacing � 36' I tl1 In w nl DETAILS OF SILT FENCE ON LONGITUDINAL SLOPES m C Im SUDAS 9044.119 SHEETi d2 n SUDAS Standard Specifications T IM SILT FENCE IF s SUBDIVIDER'S ATTORNEY: MICHAEL PUGH 425 E. OAKDALE BOULEVARD, STE. 201 CORALVILLE, IOWA 52241 EROSION CONTROL LEGEND - PROPERTY &/or BOUNDARY LINES SILT FENCE/FILTER SOCK — — PERIMETER SILT FENCE ------------- - RIGHT-OF-WAY LINES TEMPORARY SOIL STOCKPILE AREA SA NOTE: STOCKPILES SHALL HAVE SILT FENCE - CENTER LINES PLACED AROUND THE PERIMETER AND SHALL - EXISTING CENTER LINES BE SEEDED AND MULCHED AS REQUIRED - LOT LINES, INTERNAL UPON COMPLETION OF STOCKPILING ACTIVITY. - EROSION CONTROL BLANKET — — — — — — — — TEMPORARY ROCK CONSTRUCTION - - - - - - - - - - - - ENTRANCE/EXIT DTEMPORARY PARKING AND STORAGE CW CONCRETE TRUCK/EQUIPMENT 22-1 WASHOUT PR PORTABLE RESTROOM DL DOCUMENT LOCATION (PERMITS, SWPPP, INSPECTION FORMS, ETC.) 0 FILTER SOCK INLET PROTECTION 4 FILTER SOCK BEHIND CURB AT CURB RAMP DIRECTION OF OVERLAND FLOW �p COVERED DUMPSTER FOR CONSTRUCTION WASTE O ® - SANITARY MANHOLE +d^ RIP RAP OUTLET PROTECTION 01 OTHER MEASURE: 02 OTHER MEASURE: --- ___ 03 OTHER MEASURE: --- THE ABOVE LISTED ITEMS ARE SHOWN IN THEIR RECOMMENDED LOCATIONS. IF A CONTROL MEASURE IS ADDED OR MOVED TO A MORE SUITABLE LOCATION, INDICATE THE REVISION ON THIS SHEET. THE BLANKS LEFT FOR OTHER MEASURES SHOULD BE USED IF AN ITEM NOT SHOWN ABOVE IS IMPLEMENTED ON SITE, ADDITIONAL PRACTICES FOR EROSION PREVENTION AND SEDIMENT CONTROL CAN BE FOUND IN APPENDIX D OF THE SWPPP. T - TELEPHONE LINES STANDARD LEGEND AND NOTES THE ACTUAL SIZE AND LOCATION OF ALL PROPOSED FACILITIES SHALL BE VERIFIED WITH CONSTRUCTION DOCUMENTS, WHICH ARE TO BE PREPARED AND SUBMITTED SUBSEQUENT TO THE APPROVAL OF THIS DOCUMENT. NOTE: ALL TREES ON SITE SHALL BE CLEARED AND GRUBBED DURING CONSTRUCTION. MINIMUM LOT NO. - PROPERTY &/or BOUNDARY LINES 68 — — - CONGRESSIONAL SECTION LINES ------------- - RIGHT-OF-WAY LINES - - - - - - - - - - EXISTING RIGHT-OF-WAY LINES — - CENTER LINES 72 - EXISTING CENTER LINES RLA - LOT LINES, INTERNAL - LOT LINES, PLATTED OR BY DEED — — — — — — — — - PROPOSED EASEMENT LINES - - - - - - - - - - - - - EXISTING EASEMENT LINES $. - BENCHMARK (R) - RECORDED DIMENSIONS 22-1 - CURVE SEGMENT NUMBER -EXIST- -PROP- SHEEF,a, JDM - POWER POLE W/DROP SUDAS Standard Specifications - POWER POLE W/TRANS 4 - POWER POLE W/LIGHT - GUY POLE - LIGHT POLE O ® - SANITARY MANHOLE Yo - FIRE HYDRANT - WATER VALVE OD ® - DRAINAGE MANHOLE ® ❑ - CURB INLET X X - FENCE LINE M - EXISTING SANITARY SEWER (( - PROPOSED SANITARY SEWER ' - EXISTING STORM SEWER << - PROPOSED STORM SEWER W-- WATER LINES E - ELECTRICAL LINES T - TELEPHONE LINES G - GAS LINES - - - - - - - - CONTOUR LINES (2' INTERVAL) - PROPOSED GROUND - — — — — — - - EXISTING GROUND - EXISTING TREE LINE - EXISTING DECIDUOUS TREE & SHRUB - EXISTING EVERGREEN TREES & SHRUBS THE ACTUAL SIZE AND LOCATION OF ALL PROPOSED FACILITIES SHALL BE VERIFIED WITH CONSTRUCTION DOCUMENTS, WHICH ARE TO BE PREPARED AND SUBMITTED SUBSEQUENT TO THE APPROVAL OF THIS DOCUMENT. NOTE: ALL TREES ON SITE SHALL BE CLEARED AND GRUBBED DURING CONSTRUCTION. MINIMUM LOT NO. LOW OPENING ELEVATION 68 739.9 69 739.9 70 739.9 71 739.9 72 739.9 Compact trench spoil against uphill side of wattle. I9" (nominal) dia. oras specified. r 24" Trench Spaea as speclRed in the contract documents. Disturbed Area Construct "J•hook' at each end on an individual seclion of sock or berm" Stakes (typ.) Disturbed Area a Place berm or sock perpendicular to slope. - Area to be Protecled PLAN VIEW OF SLOPE (fni sediment and slope Control) �mc 1 111 f ++I N Stake N FILTER BERM Q7 Entrance length: 50 foot minimum (30 foot for single family residential), or as specined in the contract documents. Length of entrance may be increased if sediment track -out occurs" Joint Wrap I Filter Material 11 ". " Fill Material Water F1 � j i wat� SECTION VIEW AT STREET for perimeter control aliong street) TYPICAL PLACEMENT OF R5RM OR SOCK FILTER SOCK \00 Irtaw SU DAS 9I}4d.124 l� SHEtT7d1 SUDAS Standard Specifications STABILIZED CONSTRUGTIONENTRANCE SUDAS 9044.105 l �vf 3HEET • cf 1 SUDAS Standard Specifications WATTLE Berrn shown is typical for slopes flatter than 3:1, For steeper slopes, increase berm size as directed by the Engineer. Place berm In uncompacted windrow perpendicular to the slope at locations specified in the contract documents. Filter sock dlameter as specked rn 1he contract documents. 13.10 AC. RA MA S CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS ENVIRONMENTAL SPECIALISTS 1917 S. GILBERT ST. IOWA CITY, IOWA 52240 (319) 351-8282 www.mmsconsultants.net Date Revision 05-15-20 PER CITY COMMENTS -JDM 05-28-20 PER CITY COMMENTS -JDM � \1331\1331-651\1331-651P.dwg SITE GRADING AND EROSION CONTROL PLAN WEST SIDE ESTATES - PHASE TWO IOWA CITY JOHNSON COUNTY STATE OF IOWA E Q MMS CONSULTANTS, INC. N r� Date: 03-26-2020 Designed by: Field 13ook No: RLA 756,1186 I Drawn by: Scale: MAK 3 1 "=60' ° SUDAS 9044,12 Checked by: Sheet No: SHEEF,a, JDM SUDAS Standard Specifications Pro ect No: IOWA CITY FILTER BERM AND FILTER SOCK 1331-651 M M MINUTES PRELIMINARY PLANNING AND ZONING COMMISSION JUNE 4, 2020 —7:00 PM ELECTRONIC FORMAL MEETING MEMBERS PRESENT: Larry Baker, Carolyn Dyer, Mike Hensch, Phoebe Martin, Max Parsons, Mark Signs, Billie Townsend MEMBERS ABSENT: STAFF PRESENT: Ray Heitner, Sarah Hekteon, Anne Russett OTHERS PRESENT: Adam Hahn, Wally Taylor, Judy Tokuhisa, Sandy Steil Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting is being held because a meeting in person is impossible or impractical due to concerns for the health and safety of Commission members, staff and the public presented by COVID-19. RECOMMENDATIONS TO CITY COUNCIL: By a vote of 4-3 (Townsend, Martin, and Dyer in the negative) the Commission recommends approval of SUB20-03, an application submitted by Watts Group Development Inc. for a preliminary plat of the West Side Estates - Phase Two subdivision, a 13.10 -acre subdivision consisting of 39 residential lots located north of Rohret Road SW and west of Yuma Drive. CALL TO ORDER: Hensch called the meeting to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. CASE NO. SUB20-03: Applicant: Watts Group Development Inc. Location: North of Rohret Road SW, West of Yuma Drive An application submitted by Watts Group Development Inc. for a preliminary plat of the West Side Estates - Phase Two subdivision, a 13.10 -acre subdivision consisting of 39 residential lots located north of Rohret Road SW and west of Yuma Drive. Heitner began the staff report with an aerial view of the subject property and a view of the existing zoning and surrounding zoning. Heitner noted the subject property is wedged into the Planning and Zoning Commission June 4, 2020 Page 2 of 10 southwest corner of the City, the current zoning on the subject property is Low Density Single Family Residential or RS -5, the zoning to the west is County Agricultural and the zoning to the south is County Residential which is large lot agricultural residences. Regarding background on this application this property was rezoned to RS -5 in 2017. With that rezoning came a couple of conditions, first with the first phase of development there would be public improvements on Rohret Road to about 200 feet west of Lake Shore Drive. Second the developer would pay 50% of the cost of improving Rohret Road to the western City limits. The property did go through the preliminary plat process in 2017 and at the time of that platting, it was called Country Club Estates, Eighth Edition. That preliminary plat expired in 2019 as there's a two-year limit on those plats. So this active application has been renamed Westside Estates Phase Two subdivision. Heitner showed the proposed plat noting there's 39 lots for residential use. The plat continues to use the streets that were a part of Phase One, Luke Drive and Sedona Street and then bends southward and reconnect with Rohret Road. Heitner noted with that Luke Drive there is a stub street just in case there is any future development to the west. He doesn't believe there are any plans for that right now but that's always something they'd like to see just to keep those options open. Heitner also noted there are two outlets on the plat, Outlot A is in the southern portion of the plat behind the nine homes fronting Rohret Road which will be private open space. The other outlot, Outlot B is between lots 71 and 72 and it's intended to be an access for sanitary sewer and stormwater infrastructure and access easement for those utilities. As Heitner mentioned there are nine homes that are proposed to front Rohret Road, that is a continuation of a pattern that was already approved and was done in the development in Phase One. He noted those lots are smaller lot sizes than typically allowed in the RS -5 zone, however City Code states if there is rear alley or rear drive access, those lots can go below the required minimum of 0.18 acres and therefore these lots that are proposed in this subdivision are about point 0.14 acres and about 50 feet wide, which is identical to the lots that were approved in Phase One further east on Rohret Road. In terms of consistency with the Comprehensive Plan, the Southwest District Plan notes that this area is appropriate for single family and duplex residential development. The Comprehensive Plan envisions a density between two and eight dwelling units per acre. The preliminary plat is showing a proposed density of 4.52 dwelling units per acre so that meets the land use prescription and the prescribed density in the Comprehensive Plan. Heitner showed a map from the Southwest District Plan and circled the area that it is calling for single family/duplex residential and the prescribed density from the Comprehensive Plan. Heitner noted this plat isn't directly tied to any improvements on Rohret Road but there are a couple things he does want to mention that because of the subdivision there will be a need for future improvements on Rohret Road at some point. The plat is showing an 80 -foot -wide right-of- way on Rohret Road which matches the right-of-way that is seen to the east. He reiterated this improvement is going to be made at a later date it won't be made necessarily simultaneous with the development being approved. The Capital Improvement Plan for the City shows the project in its Plan but shows that it is unfunded. There will be some need for additional right-of-way to achieve that 80 -foot right-of-way with, of about 13.73 feet along the north side of the road. All that right-of-way will come from the north side of the road and will be dedicated to the City at final platting. Some other traffic implications Heitner wanted to discuss was in the staff report they made note of a deficiency based on some grading, however that deficiency has been resolved. There was some question about whether Sedona Street would be a through street or whether it Planning and Zoning Commission June 4, 2020 Page 3 of 10 would have a yield sign at the intersection with Luke Drive. Public Works decided it would be appropriate to have that yield sign on Luke Drive instead of Sedona Street because if the yield sign was going to be on Sedona there would need to be some adjustments to the grading to accommodate ADA compliant crosswalks. Sedona Street will be the through Street and the grading on the grading plan and preliminary plat is accurate. Other than that Transportation Planning staff did not find any other transportation related complications resulting from the proposed plat. Heitner noted there will be a need for some dedication of neighborhood open space of the subdivision about 0.2 acres of land, Parks and Recreation staff however determined that for this subdivision a fee -in -lieu payment would be appropriate. Regarding stormwater retention, previous phases of this subdivision planned for stormwater retention from this phase so that will all primarily be located north of the subdivision in a wet basin to the north. Heitner reiterated the applicant will be required to pay 50% of the cost of improving Rohret Road from the point where it is improved right now to the western city limits and that will occur after the final plat is approved. Additionally, from a carryover note when this plat was addressed three years ago, there was a requirement that the applicant submit a water pressure study demonstrating that the water pressure is adequate and that that has been done to Public Works satisfaction. Heitner noted in terms of community correspondence, staff received 24 emails at his last count and two phone calls from the public regarding this proposed preliminary plat. Primary concerns raised are there was not enough time notice was given to neighbors formulate responses to the proposed preliminary plat. He noted staff typically strive for a notice period of mailing out the notices 7 to 14 days prior to a meeting date. With this meeting, staff sent out the notices last Thursday morning, 7 days in advance of the meeting. Some other concerns involved the Rohret Road right-of-way expansion and if there would be any impacts for neighbors directly south of the right-of-way. Some comments were about City staff having favoritism with the development company in this development in the past and then also just some sense that the project is too dense for the neighborhood. Heitner noted all those community comments have been forwarded to the Commission. Parsons asked what's the main or significant differences between this plat and the one that was submitted back in 2017. Heitner responded there wasn't anything significant, there are some differences with respect to sanitary and stormwater, sewer infrastructure placement, but in terms of number of lots, placement of lots, the street pattern, density and number of units, that is all the same. Parsons also wanted clarification since the southern side of Rohret Road is in the County, does that mean the northern side is going to be improved in the southern side is going to be left as is. Heitner responded it is his understanding is that the improvements are not scheduled to take place simultaneous with this development and more than likely the improvements would be done to both sides of the road at the same time. However he reiterated it's not currently funded in the City's Capital Improvement Plan to do those improvements right now. Signs asked though wasn't the widening parts of the improvements of the road to happen on the Planning and Zoning Commission June 4, 2020 Page 4 of 10 north side, not on the south side of the road. Heitner confirmed that was correct, the right-of-way that will be needed will come from the north side. Hekteon added a couple points of clarification regarding the requirement to improve or to pay the fee to improve Rohret Road arises from the Conditional Zoning Agreement that was executed in 2017. With this plat there is not going to be any need for additional right-of-way to be dedicated from the property to the south, but if the project does go forward there may be the need for some sort of temporary construction easement. Staff recommends approval of an application submitted by Watts Group Development Inc. for a preliminary plat of the West Side Estates - Phase Two subdivision, a 13.10 -acre subdivision consisting of 39 residential lots located north of Rohret Road SW and west of Yuma Drive. Hensch asked if Heitner could refresh the Commission's memory about what goes into preliminary plat approvals. Heitner stated typically when staff reviews preliminary plats, they're looking at a number of subdivision guidelines. Most of those are focused on street design, adherence to the Comprehensive Plan, lot sizes, density, setbacks, and overall does it comply with the City Code. Hensch asked again for the differences of this preliminary plat from the one the Commission approved in 2017. Heitner stated it is pretty similar to the plat in 2017, it's the same number of units and it's the same density. There was a change to the street names and there were some changes with respect to placement of sanitary sewer and stormwater intake inlets. But otherwise, the plats are similar. Hensch noted then Rohret Road has been designated by the City as an arterial street. Heitner confirmed that is correct. Hensch asked if the City transportation department analyzed traffic impacts for this development and did not see any traffic implications. Heitner confirmed that's correct. So Hensch noted if there's additional right-of-way that needs to be obtained, it's going to come from the north side of Rohret Road and not the south side other than temporary construction easement when the road is improved. Heitner confirmed again that was correct. Lastly Hensch commented, for the public, it was important to note the Commission members have no interaction with developers throughout this process, the only time they ever discussed this is in their meetings in public and if anybody ever had an interaction, an ex parte communication, they'd be obligated to reveal that to the Commission in these public meetings. He wanted the public to be aware that they do not have conversations with developers other than in a public setting. Martin asked about the policy of letters being sent out seven days ahead of time but wanted clarification if that means the public needs to receive letters seven days ahead of time or staff just needs to send them by seven days. Heitner replied it's been their procedure to try to postmark them by seven days but acknowledges that might be something they need to reevaluate. Martin noted she remembers when this came before the Commission in 2017 as she was on the Commission at that time. She is curious about the difference of neighbors that lived there in 2017 versus today as a lot of these houses are newly built. She wonders if Heitner knows how many people were living there in 2017 that sent you an email about this. Heitner can't say he knows. Planning and Zoning Commission June 4, 2020 Page 5 of 10 Signs noted another thing to point out here from what he can tell is the vast majority of the people who sent emails do not live in this area, at least one of them lives in North Liberty. Martin wondered if a good neighbor meeting was held before this particular meeting. Heitner replied there was not. Martin questioned why not and Heitner said it is the applicant's decision. However, in 2017 there was a good neighbor meeting out there but Martin noted that was in 2017 and now there is a whole different population. Hensch opened the public hearing Adam Hahn (Watts Group) noted this is a continuation of the current phase out there with the application from 2017. As Heitner mentioned there were some minor modifications to the sewer system other than that there wasn't changes to density or lot sizes, it was simply a refresh of a preliminary plat that expired last year. He noted that the first phase of this subdivision is going so well that they're excited to hopefully start some infrastructure work this winter and be through final plat approval next summer to start building out there on this final phase. He noted it's an attractive area of town and with great school districts. Dyer asked why they did not have a good neighbor meeting. Hahn replied they thought without having changed anything from the preliminary plat that was approved three years ago they were staying within the desires and consistency of what's out there already. Dyer acknowledged people do come and go within three years. Martin made a suggestion that while everyone followed the guidelines, people really do like to be included, especially when it's a new development like this. Going forward it's a really good idea to continue that camaraderie including the neighborhood. Hensch added the Commission always strongly advocates for good neighbor meetings, acknowledging they know they're not required, but it's helpful when you tell people nothing has changed. That would help with a lot of the anxieties. Wally Taylor (4403 1 st Ave SE, Cedar Rapids, IA 52402) noted he is an attorney from Cedar Rapids representing Judy and David Tokuhisa who live on the south side of Rohret Road just across from the proposed development. The Commission should have received Judy's letter as well as his email. First of all, they are requesting a postponement of this meeting because as discussed earlier here there was such a short notice of this meeting. Additionally, even though people who wrote to the Commission may not live right there, they are concerned about what the City of Iowa City does and have every right to express their feelings that this meeting needed to be postponed. Again he asks that they perhaps not make a decision tonight on this proposal. With regard to the essence of the concerns about this proposal, as was indicated in Judy's letter and his email, it is his understanding that over the years as this project has gone through a previous iteration and now the current proposal and it is not clear what is going to happen to Rohret Road, how and when the widening would take place. And the Tokuhisas are concerned that the widening would take place on their property rather than the north, thinking that the houses were not designed or sited in such a way that the widening of Rohret Road could take place on the north. So what he's hearing tonight is that the plan is for widening to take place on the north and they would feel much more secure if there were some documentation or some written confirmation of that. As noted by Heitner, the plans are not firm and the road construction Planning and Zoning Commission June 4, 2020 Page 6 of 10 will not take place in conjunction with this plat, so they're still unsure whether or not the road will indeed be widened on the north and not the south. He would ask that if the Commission is going to recommend approval of this case, that a condition of that that approval be a recommendation that any widening of Rohret Road take place on the north and not on the south. Hekteon wanted to clarify that because the southern portion is in the County there isn't expansion to the south. The dedication of the right-of-way will come at the final plat and with the approval of the final plat the City will have sufficient right-of-way to build Rohret Road. The final plat is the official documentation saying that the City is not planning on taking land to the south. The plat will state the 80 -foot right-of-way is to be dedicated by the property owner. Judy Tokuhisa (3305 Rohret Road) stated her concern is she has a 75 -year-old oak tree in her front yard and it extends far into what is considered the right-of-way on the south side so she asks if she can be guaranteed that they are not going to put a sidewalk or any widening or any cement in what is the right-of-way on the south side. Her concern is because trees die when you damage the root ball and the root balls, the bases of the roots of trees, are many times bigger than the canopy of the tree. Which means that an extremely old tree, plus all the walnut trees and the apple orchard, all those roots are extending into that ditch. The right-of-way is currently a ditch and she would not like to see those trees taken out. She would like to see is that the ditch is not disturbed because that's going to kill the root balls of the trees. Signs noted it was his understanding in 2017 when they approved the first part, that the additional land needed for the City was included in the development on the north that was being developed. And that the additional land needed for the widening of Rohret Road related to this portion of the development is also being included by the developer on the north. The townhouses are being set back appropriately from that area, and that it is in the rezoning agreement. Russett confirmed that is correct that all of the additional right-of-way that the City needs to create that 80 -foot right-of-way for Rohret Road is coming from the Watts Development property all to the north side, none of it is coming from the south. She added the trees that the that Tokuhisa is speaking to may be in the existing right-of-way and whenever that street is developed there could be impacts to those trees. However, as Heitner mentioned, this is this is not going to be developed as part of the Watts's development, the City is just asking for a fee for future development of the street. At this time they don't know when that will be, it's currently not a funded project and based on conversations with Public Works, it's not on the radar of something that's going to be coming up soon. Martin noted Tokuhisa also talked about traffic impact in her letter and wondered if she is interested in expanding a little bit more about her feelings towards the traffic with this new portion of the development. Tokuhisa stated there is only one road for all the people that live out there and as they add more people, that road becomes more and more congested. As it currently is she cannot turn it into her driveway anymore because people cruise by her and pass her with her turn signal on. It's just so congested and people don't want to wait. Also with parents coming to the school that road is totally unusable, it turns into a parking lot. Hensch stated he drove out and looked at this property and area and then got out and walked around. Number one, Tokuhisa has a beautiful property, so he understands her concern. He also agrees Slothower Road needs to be developed and as more development occurs to the north of this area the Planning & Zoning Commission will need to address those issues so they Planning and Zoning Commission June 4, 2020 Page 7 of 10 can get improvement to Slothower Road so people can go to the north and have access to Melrose Avenue. He wanted to note just as one commission member, he hears what Tokuhisa is saying and agrees with her and wants her to know their voices are being heard on that issue. Wally Taylor addressed the Commission again and had a question regarding the plat that was approved back in 2017 and that it definitely said the road would be improved to the north. However the questions is what extent is that 2017 plat still valid or has it expired and voided. Hekteon responded there was a 2017 final plat of what is Westside Estates Phase One that's final and currently being constructed and developed. The preliminary plat for this specific land has expired, and that's why they have resubmitted this application. However the Westside Estates Phase One is still in effect and in that phase the right-of-way necessary to establish an 80 -foot right-of-way was dedicated at that time to the north side of Rohret Road for Phase One and Phase Two. Hensch closed the public hearing. Parsons moved to approve SUB20-03, an application submitted by Watts Group Development Inc. for a preliminary plat of the West Side Estates - Phase Two subdivision, a 13.10 -acre subdivision consisting of 39 residential lots located north of Rohret Road SW and west of Yuma Drive. Dyer seconded the motion. Hensch stated he absolutely hears the concern of Judy Tokuhisa as she has a great place out there but thinks her concerns have been addressed in this meeting to his satisfaction. He does absolutely believe that her concern about the traffic as far as there not being second way in and out the subdivision is a real concern but that's something the City will need to keep in mind as future development occurs out there, to put it upon developers to improve Slothower Road so there can be access to the north on the west side of the city limits. Townsend stated she is concerned that there are a lot of people in emails and letters saying that they want more time to respond to this project. Hensch agrees with Townsend that's a completely legitimate concern, noted he has comfort in the fact that the preliminary plat has not changed since 2017 and this is exactly what the Commission approved (other than that sewer work). He is not quite sure what new information that could be brought forward because the Commission has already addressed all those issues. Parsons agreed and additionally he feels strongly they should only defer an application if they feel like there is a missing a piece of information that would make a huge difference, or strengthen this application or be better for the community or just this specific area as a whole. He hasn't seen that tonight and that's why he is they voting that they move to approval. Martin stated she understands what both are saying but do want to say a lot can happen in three years, especially with all of the development and that there are people who now live there that didn't before. Additionally the Commissions received so many letters of people saying that they wish that they had a little more time to at least have a conversation, or even address their concerns or conversation with the developer and it might all be just fine. She thinks when there are that many people in a short amount of time saying, whoa, hang on, they are the ones that are Planning and Zoning Commission June 4, 2020 Page 8 of 10 going to tell us how this will impact them. She also noted they need to really relook at notices, seven days of mailing, not postmarked, is not much time to have a conversation. Finally she stressed they are in an environment and a climate right now that needs to listen and allow people to be heard across the board. Dyer stated she agreed with Martin that less than a week notice for a big project is really not considerate of the public, if there's just one property, one house or one business, it might be somewhat different. She feels they have the opportunity to allow the public to express their concerns or their approval. Government agencies are not well regarded right now. Townsend added at this point the Commission does not know what the concerns are, the public is asking for more time to gather their thoughts and express their concerns. Signs stated he is just going to go out on a limb and suspect that the 20 some people that emailed asking for the deferral of this are indeed doing so on to support the Tokuhisa's, which is amazing but most of them don't live in this neighborhood, several of them say where they live and it's not in this neighborhood. So they are writing letters to support Tokuhisa and her interest in having more information about the street plans, and that has been addressed. He is pretty confident that that the street is not going to be paved over her trees because the land for doing that has been dedicated by the developer on the north side of the existing road. He doesn't disagree with the fact they need to tighten up the criteria for these mailings and again they heard a concern about not having good neighbor meetings. The Commission has had this discussion many, many times and this Commission wants there to always be a good neighbor meeting, then they need to take that to City Council and have that acted on. He gets little concerned when they beat up developers for not having one when it's not a requirement. In this particular case, this is an extension of all the things that was discussed and worked on in 2017, yes some of the concerns may be written by people who are new to this neighborhood, but he doesn't think that's the case personally. Everything that's being proposed here tonight is exactly what was proposed back in 2017 so he is not inclined to delay. He doesn't feel a need to delay this particular one because two weeks from now they're going to have the exact same conversation. But he would like to figure out what they as a Commission want for a timing standpoint when it comes to mailing neighbors as he would agree this was not enough time. And he would like this Commission to have a discussion about what they want as far as good neighbor meetings goes. Hensch agrees with Signs and also things they should ask staff to put that on a future agenda to address how many days out the mailing should be sent and also the issue of the good neighbor meetings. He also has had the exact same impression as Signs that many of these letters are at the behest of the Tokuhisa which is admirable. He does believe in citizen participation and in people being heard, and they have given them the opportunity to participate. He also this is the exact same thing from 2017, the same plat that had already been approved, nothing has changed. His is also really comfortable acting on this tonight as in two weeks they'd just have the exact same conversation. Baker brought up the sense that the Commission has the impression that most of these letters do not come from people in the neighborhood and are not directly affected. Hensch said many of the emails had the person's address listed and they were not people who lived in the direct neighborhood. He acknowledged they have a right to make comments and have their voice heard, he just felt it was worth noting. Planning and Zoning Commission June 4, 2020 Page 9 of 10 Dyer noted she doesn't think it's great for the Commission to make assumptions about what people would say when asked for more time. If she were one of those people who said she didn't have enough time she would be really insulted if the Commission decided I didn't have anything to say different. Parsons asked if the final plat would be coming to the Commission at some point in the future as well. Russett noted final plats go directly to Council and are not seen by the Commission. Martin stated she would support deferring, they may have the exact same conversation two weeks from now but that's just fine, giving people the chance to have their voice heard is what is imperative. Also agreeing with Dyer, the Commission cannot assume they know what anyone is wanting to say. It also doesn't matter where people live if they want to vocalize this and it is our job to listen. Parsons stated he is going to take the position to hold firm on his motion and not retract it in favor of a deferral. Parsons also noted that if this fails the Commission tonight and Council approves it, Council can offer the Commission a consultation which actually gives this Commission a forum to bring up all the other issues about the timing to the Council themselves. Baker added there will be a public hearing at the Council meeting where the public can discuss their concerns. A vote was taken and the motion passed 4-3 (Townsend, Martin, and Dyer in the negative). PLANNING & ZONING COMMISSION ATTENDANCE RECORD 2019-2020 KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member 1/17 (W.S.) 2/4 2/21 3/7 3/21 4/4 4/18 5/16 6/6 6/20 7/18 8/15 9/5 10/3 10/17 11/7 BAKER, LARRY X X X X X X X O/E X X X X X O/E X X DYER, CAROLYN O/E X X X X X X O/E X X X X X O/E X X FREERKS, ANN -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- HENSCH, MIKE X X X X O/E X X X X O/E X X X X X X MARTIN, PHOEBE X O/E X X X O/E X X X X O/E O/E X X X X PARSONS, MAX X X X X X X X X X X X X O/E X X X SIGNS, MARK X X X X X O/E X X X X O/E X X X X X TH EO BALD, J O D I E -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- TOWNSEND, BILLIE X X X O/E X X X X X X X X X X X X KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member 12/5 1/16 2/6 4/2 5/7 5/21 6/4 BAKER, LARRY X X X X X X X DYER, CAROLYN X X X X X X X HENSCH, MIKE X X X X X X X MARTIN, PHOEBE O/E X O/E X X X X PARSONS, MAX X X X X X X X SIGNS, MARK X X X X X X X TOWNSEND, BILLIE O/E X X X X X X KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member From: Amy Fretz To: Raymond Heitner Subject: delay a Planning and Zoning meeting scheduled for 6/4. Date: Monday, June 1, 2020 12:54:38 PM Ftl$H Hi Raymond-Heitner, I'm asking that the Planning and Zoning meeting scheduled for 6/4 be delayed 14 days in order for the people in that neighborhood to have enough time to submit letters of opposition. This development is rather large and it was requested that I write this letter on behalf of the people who live in that area. It seems like a simple request that the City could grant in order for all to feel heard. Thank you for your consideration. Sincerely, Amy Fretz 720-207-4513 From: Bonnie Penno To: Raymond Heitner Subject: Please postpone the decision to vote on the development on Rohet Road until all that are impacted can submit their messages. Date: Monday, June 1, 2020 11:10:52 AM X R�I SSS I would like to have the decision time table changed so as to allow all that are impacted, have time to submit their thoughts/reports. Thank you, Bonnie penno From: Jeanette Carter To: Raymond Heitner Cc: Miriam Kashia Subject: Rohret road developmenT Date: Monday, June 1, 2020 11:17:02 AM I am writing to ask if you will postpone the P and Z meeting scheduled for June 4 in order to Give the public more time to consider the proposed development on Rohret Road. . Thank you. Jeanette Carter 1 Oaknoll Ct. Iowa City, IA 52246 Sent from my Wad consider This email is from an external source. From: Laurie Cummins To: Raymond Heitner Date: Monday, June 1, 2020 12:05:09 PM r Hi Raymond, I am among the concerned citizens asking that more time be given for letters to be written opposing the Rohret Road development. Thank you for your consideration and fairness. Sincerely, Laurie Cummins Iowa City From: Marsha Cheynev To: Raymond Heitner Subject: Please delay meeting on Rohret Rd sub -division Date: Monday, June 1, 2020 4:14:09 PM a R�S�4 Dear Mr. Heitner - I am writing to request a delay in the Planning and Zoning Commission meeting currently scheduled for June 4 to review the application for a new sub -division north of Rohret Rd. Residents of the area received a letter dated May 27, 2020, giving them less than a week to think about and formulate a response before the meeting. That is not enough time for them to respond in a thoughtful manner, which could lead to a great deal of discontent later. Thank you for your consideration. Marsha Cheyney Iowa City resident From: Miriam Kashia To: Raymond Heitner Subject: 6/4 P&Z meeting Date: Monday, June 1, 2020 11:36:11 AM It has come to my attention that this meeting is crucial for decisions involving a new development on Rohret Road. I"m also aware that the commission has not allowed ample time for those affected by the decision to send their letters of opposition. Please delay this meeting by at least 2 weeks to be fair and just to those so greatly impacted by the decision. Miriam Kashia From: peter brokaw To: Raymond Heitner Subject: P&Z meeting scheduled 6/4/2020 Date: Monday, June 1, 2020 11:14:33 AM Good morning. I'm writing to voice my support for delaying the meeting currently scheduled for June 4, 2020 regarding the Westside Estates development. The notice for the meeting is dated May 27 which gives nearby residents barely a week to respond. Please consider postponing the meeting for just two weeks. thank you, Peter Brokaw 947 Walker Cir, Iowa City, IA 52245 From: Winifred Ganshaw To: Raymond Heitner Subject: Request for delay of Watts Group application Date: Monday, June 1, 2020 12:15:07 PM TO: Planning and Zoning Commission, Iowa City RE: June 4 meeting to consider Watts Group Development, Inc. preliminary plan for Westside Estates Given the short notice provided to neighbors adjacent to the proposed plan, on their behalf I request a delay of two weeks or more before discussion to consider/approve the Watts Group Development, Inc. proposal for acreage north of Rohret Road SW. Thank you in advance for considering this request. Winifred Ganshaw Iowa City, IA This email is from an external source. From: Andy Douglas To: Raymond Heitner Subject: Please postpone upcoming P and Z meeting Date: Tuesday, June 2, 2020 11:07:40 AM Hello, Mr. Heitner, I'd like to request that the P and Z meeting planned for June 4 regarding the development on Rohret Road be postponed for several weeks, in order to allow time for written letters of opposition to be filed. Thank you very much. Sincerely, Andy Douglas andydouglas.net "Redemption Songs: A Year in the Life of a Community Prison Choir" "The Curve of the World: Into the Spiritual Heart of Yoga" From: Caryl Lyons To: Raymond Heitner Subject: The development on Rohret Road Date: Monday, June 1, 2020 11:39:51 AM Dear Mr. Heitner, I am writing to ask that the P & Z meeting scheduled for June 4, 2020, concerning the large residential development proposed by Westside Estates bordering on Rohret Road be put off for at least a couple of weeks to give residents who want to comment on this major development time to write letters and gather information prior to any decision being made. This is a large change to this part of Johnson County, and current residents always deserve time to learn about the result of such a decision and how it will affect their lives and property. Once sufficient time has passed, that would be the time to continue with the meeting that should be postponed from June 4. Thank for for your consideration. Sincerely, Caryl Lyons 210 N. George St. North Liberty, IA 52317 This email is from an external source. From: dndmartinICalmchsi.com To: Raymond Heitner Subject: westside estates Date: Monday, June 1, 2020 7:06:33 PM Mr. Heitner. I am writing to request that you delay the hearing about developing westside estates scheduled for June 4 for at least a couple of weeks to give neighbors in the surrounding area a chance to express their opinions. Dave Martin 1614 Somerset Lane IC 319-351-7616 This email is from an external source. From: aary(ctaetstoraaehere.com To: Raymond Heitner Subject: RE: Commercial Storage Facility Date: Monday, June 1, 2020 9:43:38 PM I RdS� Thank you, Ray. I appreciate your quick response. G Gary Edmonds Pack It, LLC Pike Co Storage All Star/ Puro Mini Storage gary(@getstoragehere.com From: Raymond Heitner <Raymond-Heitner@iowa-city.org> Sent: Monday, June 1, 2020 4:30 PM To: 'gary@getstoragehere.com' <gary@getstoragehere.com> Subject: Commercial Storage Facility Good Afternoon Gary, Anne asked me to respond to your question about the County's Commercial Storage Facility. The definition from the County for a Commercial Storage Facility is the following "A facility, including a building or group of buildings, used for the storage of personal property where individual owners control individual storage spaces. A commercial storage facility may include outdoor storage for boats, recreational vehicles, or other vehicles". My understanding is that the subject application is intending to build more of a self -storage facility, but with larger storage units (about 14' x 50' in size). You can find information on the item's staff report and how to participate in the meeting in the link below. Please feel free to contact me if you have any other questions. https://www.icgov.org/cit)l-government/boards/planning-and-zoning-commission Best, Ray Heitner Associate Planner City of Iowa City 319.356.5238 Raymond-heitner(@iowa-city.org Disclaimer The information contained in this communication from the sender is confidential. It is intended solely for use by the recipient and others authorized to receive it. If you are not the recipient, you are hereby notified that any disclosure, copying, distribution or taking action in relation of the contents of this information is strictly prohibited and may be unlawful. Q. Virus -free. www.avast.com From: Mikelson, Gav To: Raymond Heitner Subject: Please postpone June 4th mtg. Date: Monday, June 1, 2020 11:17:42 AM RI$F{ Dear Mr. Heitner, I am writing to ask you to postpone the Planning and Zoning meeting scheduled for the evening of June 4. There has not been adequate time for any persons interested in sending written opinions of opposition to the development which is in the early planning stages out on Rohret Road. A couple of weeks should be long enough for word to be spread farther and letters sent to the P&Z Commission. Thank you. Gay Mikelson 8 Bangor Circle Iowa City 354-1160 From: Hilary HIaaens To: Raymond Heitner Date: Monday, June 1, 2020 11:28:52 AM R.I S3� I am emailing with a request to postpone the zoning and planning discussion regarding a new development on Rohert Road at the June 4th meeting. The parties directly affected by the development are desiring enough time to file written letters of opposition. Hilary Higgens 1229 Shannon Dr. Iowa City, Ia. 52346 From: Judy.Tokuhisa To: Raymond Heitner Subject: Westside Estates Date: Monday, June 1, 2020 8:17:02 AM I RdS� Greetings Ray, I received a letter on Saturday that there is a meeting for the Westside Estates development. I would like to know every person you sent a letter to, their name, email and phone number. Since you provided only a few days' notice I think that would be fair. What is the current thinking about the plan in your office? In zoning? Please share everything you can. Thank you, I am on your list Judy Rohrer ( I never change my name on my property title). Thank you, 319.331.3351 From: koberrv(cbmediacombb. net To: Raymond Heitner Subject: Please postpone the P&Z discussion of Rohret Road development Date: Tuesday, June 2, 2020 12:11:02 PM I a RdS� Dear Raymond, I am writing to respectfully request that you postpone the P&Z meeting discussion of the Rohret Road development to allow sufficient time for written letters of opposition. Thank you very much, Kelly O'Berry 2040 Rochester Ct Iowa City, IA 52245 C: 319-541-0326 From: barrash((amchsi.com To: Raymond Heitner Subject: Request to postpone 6/4 meeting Date: Monday, June 1, 2020 12:48:32 PM RI$H Dear Raymond Heitner, I am sending this email to request that the Planning and Zoning Commission meeting scheduled for June 4, 2020, be postponed to allow residents in the area of the proposed Westside Estates development time to file letters with their input regarding the development of this land. Respectfully, Kristin Barrash 1925 Flanigan Ct. Iowa City From: Mary Dix To: Raymond Heitner Subject: Planning and Zoning meeting Date: Monday, June 1, 2020 12:19:09 PM RI$H I am requesting that the P&Z meeting be postponed by a couple of weeks in order to allow time for the written letters of opposition to be filed by neighbors directly impacted by this development. Thank you, Mary Dix, Iowa City Sent from my Wad From: Bouska, Pea L To: Raymond Heitner Subject: Planning and Zoning issue Date: Tuesday, June 2, 2020 3:27:24 PM a Hello, I'm writing to ask you to please delay the Planning and Zoning meeting to be held on June 4th to allow those affected by the development on Rohret Road more time to file their opinions. Every other process these last few weeks has been delayed due to Covid-19 and this is certainly an important issue that affects many Iowa Citians. Please allow the folks most impacted by this decision to have a voice. Thank you for considering this, and for your work on the Planning and Zoning Commission. Peg Bouska From: S Dol To: Raymond Heitner Subject: Planning and Zoning Committee Meeting June 4 Date: Monday, June 1, 2020 11:53:56 AM I am writing to request a two week delay in the Planning and Zoning committee meeting on June 4 to discuss the development on Rohret Road. Please be fair and grant individuals affected by this development to submit their reasons for concern about this matter. Thank you for your consideration of this request and your commitment to fairness, Sharon Dolash Iowa City Iowa From: wtaylorlaw(cbaol.com To: Raymond Heitner Subject: Westdale Estates planning and zoning meeting Date: Tuesday, June 2, 2020 9:16:55 AM RI$F{ Mr. Heitner: I am writing to you on behalf of Judy and David Tokuhisa, who live at 3305 Rohret Rd. They received a notice of the meeting of the Iowa City Planning and Zoning Commission on June 4. They did not receive this notice until May 30. That has left them only a few days to review the information and prepare comments. Furthermore, there are many other Iowa City residents who will have comments who did not even receive notice and it will take time to give them the information and for them to make comments. The Tokuhisas' primary concern is that the proposed development will lead to Rohret Road being widened. Because the development plans call for the houses in the development to be close to the road, the widening will occur on the Tokuhisas' land, resulting in the loss of some mature majestic trees on their property. Good planning should include future impacts, such as the impact to the Tokuhisas' property. Because of the shortness of notice, the broad public interest in this project, and the impact on adjacent property owners, we request that the Planning and Zoning Commission meeting be postponed at least two weeks. I look forward to your response. Wallace L. Taylor Law Offices of Wallace L. Taylor 4403 1st Ave. S. E., Suite 402 Cedar Rapids, Iowa 52402 319-366-2428; (Fax)319-366-3886 e-mail: wtaylorlaw@aol.com From: Wendy Brown To: Raymond Heitner Subject: Reschedule of Westside Estate presentation Date: Monday, June 1, 2020 7:03:11 PM Ray, I'm writing to encourage the Planning and Zoning Commission to postpone consideration of the Westside Estates proposal in order to allow the neighbors enough time to review the proposal and formulate their questions and suggestions. This is a big project. Neighbors need more than a week's lead time to give careful consideration to the issues involved. Best, Wendy Brown 1102 E. Bloomington St. Iowa City, IA Sent from my iPad This email is from an external source. It is time to be forward thinking. Since this development has been going through its various iterations and reviews the road has been discussed. It is known to all that Rohret road does not support the ever increasing numbers of people in this area. Further, there is only one hard surface road out of the area. Yet the P&Z and city council continually allow this developer to dictate more and more development. Each time the road is brought up, someone says, we will think about that later. Well it is later NOW. Historically, the process that the residents have tried to follow with Watts Group, P&Z and the city wrangling over this land has been unfair and manipulative and ever changing. Many years ago, there was a plan for this land that was denied because it was too dense. Then Watts and others present a plan with even higher density arguing that they were providing affordable low income housing. These houses sell at prices higher than my 5 bedroom home with 6 acres. Sorry these homes are not affordable to the low income population; the low income argument is just a ruse. This developer and the zoning team have worked hand in hand to give the developer whatever he wants. With every iteration of development discussion, residents have request the road be shifted north to save the trees that are on the south side of the road. There has been many placating statements made about the belief that trees should be saved and more. A city engineer was call upon in one meeting and asked if it could be done and he responded yes, easily. Still no concrete decision to shift the road has been made; merely tossed down the road for future discussion. Early on, in these discussions the residents have been ignored, denied justice and lied too, especially with one of the earlier events. The residents, were successful in winning 2 no votes and then a few days before the last vote the zoning and development team split the parcel to change the no vote percentage below the required threshold. Unfortunately, they didn't bother to tell the neighbors of this change until the final meeting, so there was no time to collect a few more signatures to meet the new threshold, which we would have collected easily. Effectively, officials allowed the developers to cheat. The city did not follow the comprehensive plan and in fact updated it retroactively to prevent it from supporting future arguments. There were promises made by city council and zoning teams to the neighborhood members that were just words and were never followed through on by city or zoning members. And worse yet, one council member used circular logic to support the new development 'the Santa Fe area was developed outside of the plan and against good judgement so it is fine that this development proceed too. To many of our neighbors the City process was just a bunch of lies and manipulation to give the developer what he wanted. One city official even confessed that they were not following their own process and plans because the developer had deeper pockets than residents and they were afraid of a lawsuit; admitting that the process is a sham. That event created much contention in the neighborhood. With the last integration of development, MMS consulting knowing of this contention, stated in public meetings that they had designed the layout in support of shifting the road. They repeated their statements during city meetings, albeit surprising the city with the recommendation. Unfortunately, the residents all believed that the city and developers were finally doing the right thing in that instance and didn't mount a counter argument. Effectively, MMS made the offer in design, so there was no community push back and then development went ahead without the road shift as had been promised. One more thing in a long line that didn't happen as promised! In this current iteration of the discussions, the residents were given 4 days' notice of this new change. That screams to me, that it doesn't matter to the city that property owners would not have sufficient time to build a counter argument against the developer's desires and that they could care less what those constituents want. How can anyone trust anything said by this communities' employees? I no longer trust the process and I no longer trust those in decision making positions. Why is it time to address the road? Because, in order to support the higher traffic created by this high- density development, Rohret Rd. will need to be widened with wide sidewalks eventually. Everyone knows it but is not forward thinking and not planning. That will effectively push the road right of way into my and my neighbor's front yards. Taking our windbreaks and roots of old oak trees and my apple orchard will also be affected. Since my land is very long (along the road) and narrow this change will significantly impact my land. It is time to commit to shifting the road north before Watts fills the eroded (yeah it is eroding even though they were required to prevent erosion) empty land with costly housing. I am passionate about my property. I bought this house in 1992 to live away from chem -lawn urban areas and with more trees and space to breath. In 1993, a few months after buying this home, my first husband of many years suddenly left my 3 young children and I. 1 had no job or personal income to pay the 400 per month heat bill let alone the mortgage. In that horrific time my goal was simply to keep my kids in a safe and stable environment here (no more moves). I gave up being a say at home mom and went to work but it was more than 10 years before I had enough income to pay the house payment. I hung on by the fingernails during all that time to keep hold of the goal and this small piece of land. I bartered fruit and vegies or traded/sold farm implements. I was very creative with financing, though only with integrity in mind. It was so difficult that I bet no one here could do what I did, if they had too, and would say what I did is impossible. It felt just that way many days. Friend's children actually used me as an example when they were mad and would yell "I wish you would have Judy's life". I made it. I raised my 3 children here, Dave's 2 and others along the way. They all turned out happy and healthy adults too. I planted trees and I have shared this small space with families who do not have the joy of a large back yard including for many church youth group overnights. My daughter got married here. Dave and I did too. I am hanging on to this land not to make money but to share it. This is home, and we will retire here. My home should not become a house with a road in the front yard with no greenery in the front views. And, we are surviving COVID-19 pretty well because we are not living on top of each other. Maybe covid-19 is notice to reduce density?. So, I am passionate about keeping my land and my trees. Taking my trees is akin to taking my children. One of the hardest parts of this process has been to be reminded time and again that the zoning process is only fair to developers and that there is no honesty or integrity in the process. I do not want lip service paid to my needs and ignored when the digging begins. So I want to ask you as a board - - are you listening to all of the people you serve? Has the P&Z boards and city council become the puppets of the developers just to justify their taking? What happened to "for the people?" I am one of those people! Please, decide in favor of supporting the needs of the many people like me who worked hard to acquire and hang onto their small space — Commit to shifting the road to make sure that the wider road right of way, will come from the empty eroded land to the north and not from the trees space on our land. Decide for the people and the trees. Thank you too, for understanding that your decision in favor of a developer only makes the gap between haves and have nots larger, increasing your low income numbers. STAFF PRESENTATION TO FOLLOW: 1 r I C04;qui h CITY OF lOVVA CITY 410 East Washington Street Iowa City, Iowa S2240-1826 (319) 356-5000 (3I9) 356-5009 FAX www.icgov.org Item 9.b.: West Side Estates -Phase Two Preliminary Plat SU B20-03 A resolution approving a Preliminary Plat of West Side Estates -Phase Two subdivision, a 13.10 acre subdivision consisting of 39 residential lots located north of Rohret Road SW and west of Yuma Drive. PRELIMINARY PLAT WEST SIDE ESTATES - PHASE TWO IOWA CITY, IOWA =2.4 Review Criteria Subdivision — Preliminary Plat criteria: — Compliance with the Comprehensive Plan Compliance with Conditional Zoning Agreement Compliance with Subdivision & Other Applicable Codes Conformance with the Comprehensive Plan Streets and Circulation Sidewalks, Trails, and Pedestrian Connections Layout of Blocks and Lots Open Space Utilities/Infrastructure Annexation into City & Zoned Interim Development Single -Family (ID -RS) Rezoning from ID -RS to Low Density Single - Family Residential (RS -5) (2017) Preliminary Platted as Country Club Estates Part Eight -(2017) Expired due to inaction Preliminary Plat as West Side Estates -Phase Two P&Z recommendation to City Council (June 2020) Final Plat -City Council by Resolution Planning &Zoning Commission Recommendation The Planning & Zoning Commission recommends approval of SUB20-03, an application for a Preliminary Plat of West Side Estates — Phase Two subdivision, a 39 -lot, 13.10 -acre residential subdivision located north of Rohret Road and west of Yuma Drive STAFF PRESENTATION CONCLUDED � r rrM as � h CITY OF IOWA CITY 410 East Washington Strect Iowa City, Iowa 52240-1826 (3 19) 356-5000 (3 19) 356-5009 FAX www. icgov. o rg Prepared by: Ray Heitner, Associate Planner, 410 E. Washington St., Iowa City, IA 52240 (SUB20-03) Resolution No. 20-156 Resolution approving a Preliminary Plat of West Side Estates — Phase Two subdivision, a 13.10 -acre subdivision consisting of 39 residential lots located north of Rohret Road SW and west of Yuma Drive. Whereas, the owners, Watts Group Development Inc., filed with the City Clerk the preliminary plat of West Side Estates — Phase Two subdivision, a 13.10 -acre, 39 -lot residential subdivision with two outlots located north of Rohret Road SW and west of Yuma Drive; and Whereas, City staff examined the preliminary plat and recommended approval; and Whereas, the Planning and Zoning Commission examined the preliminary plat and, after due deliberation, recommended acceptance and approval of the plat; and Whereas, the preliminary plat conforms with all of the requirements of the City Ordinances of the City of Iowa City, Iowa. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The preliminary plat of West Side Estates — Phase Two subdivision, located in Iowa City, Iowa, is hereby approved. 2. The Mayor and City Clerk of the City of Iowa City, Iowa are hereby authorized and directed to certify this resolution, which shall be affixed to the plat after passage and approval by law. Passed and approved this 16th day of June '2020 l May Attest: Ci Clerk It was moved by Weiner adopted, and upon roll call there were: Ayes: X X X X X Approved by City Attorney's Office (Sara Greenwood Hektoen — 6/10/2020) and seconded by Nays: Mims the Resolution be Absent: Bergus Mims Salih Taylor Teague Thomas Weiner Item Number: 9.c. >< _ 4 CITY OE IOWA CITY www.icgov.org June 16, 2020 A letter of recommendation to the Johnson County Board of Adjustment for an application submitted for a Conditional Use Permit to allow for a commercial storage facility at 3037 and 3031 IWV Road SW in unincorporated Johnson County. I�1_Ta:ILTA l21,111&5 Description Staff Report with Attachments P&Z Minutes Letter to County Imo_-: -4� CITY OF IOWA CITY �. M . , EMORANDUM Date: June 4, 2020 To: Planning and Zoning Commission From: Ray Heitner, Associate Planner Re: CU20-01 Conditional Use Permit — Storage Facilities for 3037 and 3031 IWV Road SW Background: Nick Hemann has submitted a Conditional Use Permit application to the Johnson County Board of Adjustment for the allowance of a 20+ unit commercial storage facility to be used for boats and recreational vehicles on property located at 3037 and 3031 IWV Road SW., in Johnson County. It is the role of the Planning and Zoning Commission to determine if the conditional use that is being applied for, a commercial storage facility within the City's Fringe Area, should be recommended for approval to the City Council. The subject property is within Fringe Area "C" of the Fringe Area Policy Agreement, and outside of the City's growth boundary. The Johnson County Zoning Ordinance requires that cities be allowed to review Conditional Use Permits within their extraterritorial jurisdiction (the area covered by the Fringe Area Agreement). Conditional Use Permits in Johnson County require a 4/5 majority vote of the Board of Adjustment to approve if the use is opposed by a vote of the City Council. The subject property is zoned County Agricultural (A). Adjacent properties to the north, east, and west are also zoned County Agricultural (A). The property to the south is zoned Public (P) and is in the City's landfill area. Proposed Land Use: The Johnson County Unified Development Ordinance (UDO) defines a Commercial Storage Facility as "A facility, including a building or group of buildings, used for the storage of personal property where individual owners control individual storage spaces. A commercial storage facility may include outdoor storage for boats, recreational vehicles, or other vehicles." As the subject property is located outside of the City's Growth Boundary, the property is not discussed in the City's Comprehensive Plan. The existing neighborhood character features large plots of farmland and scattered rural residences. The subject property contains over 37 acres. The proposed commercial storage facility use would be setback at least 50' from the IWV Road SW. right-of-way, and over 150' from the eastern property line. The proposed storage facility use must comply with supplemental conditions from section 8.1.23 of the Johnson County Unified Development Ordinance pertaining to Commercial Storage Facilities. As the applicant is proposing a facility with more than 20 storage units, the facility would need to comply with the following County supplemental requirements. Road Access: Shall be accessed off of a paved road. 2. A Site Plan Review approved by the Zoning Administrator in accordance with the provisions of subsection 8:1.25 shall be required to obtain a building permit. May 29, 2020 Page 2 3. Off-street parking shall be provided in accordance with subsection 8:1.24. 4. The application shall comply with all Environmental Standards in Chapter 8.3. 5. The application shall comply with all Johnson County Public Health requirements and all other applicable federal, state, and local regulations. The proposed storage units will not feature commercial contractor bays and will therefore not be supplied with water or septic systems. The units will be 14' x 50' in size. The County requires the applicant to disclose the number of storage units that will be built at the time of site plan review. The proposed location of the building will result in the removal of two existing outbuildings. A concept of the proposed building layout is attached to this memo. City Analysis: City Transportation Planning staff have reviewed the application and found no apparent issues with respect to site access or volume of use. The County's parking code requires one off-street parking space for every ten storage units. As noted above, the proposed site is within the Iowa City Fringe Area, but outside of the City's future projected Growth Area. The subject property is not likely to be annexed into the City in the future. While the City is in the process of revising its Fringe Area Agreement and the shape of the City's Growth Boundary, the subject property is not currently envisioned to be included in any Growth Boundary expansion efforts. Despite the subject property sharing a common border with the City's Landfill property to the south, City staff have not expressed any concern with the subject use's adjacency to the City landfill property. While City staff have typically expressed a desire to locate commercial land uses within the City limits, the Conditional Use Permit process allows the City to have a more precise understanding of the purpose, scale, and intensity of any potential future land use. In this instance, we know that the proposed use is for a commercial storage facility, with upwards of 20 storage units, to be located on a remotely traveled and sparsely populated portion of the County that is outside of the City's future Growth Boundary plans. As far as the use is concerned, it could be argued that the scale and nature of the proposed end use, one that will not require water and sewer supply, is fitting for an Agricultural zone. Furthermore, the County's Site Plan Review process provides a formal process for ensuring that development of the site will meet pertinent codes related to storm water management, accommodation of parking, and compliance with the County's sensitive areas ordinance. Staff Recommendation: Staff recommends approval of an application submitted by Nick Hemann for a conditional use permit to allow for a commercial storage facility at 3037 and 3031 IWV Road SW in unincorporated Johnson County. �•Jli' Approved by: Danielle Sitzman, Development Coordinator, Department of Neighborhood and Development Services May 29, 2020 Page 3 Attachments: 1. Location Map 2. Application Information 0 0.2 0.4 0.8 Miles I i I i I i �NEUZI- - LRT W CUP20-01 3037 & 3031 IWV Rd SW Prepared By: Jade Pederson Date Prepared: May 2020 ■ ■ i ■ IF • ' -EROS ■ ■ r ' 1 T• Conditional Use Permit Request JOHNSON COUNTY BOARD OF ADJUSTMENT - APPLICATION FOR PUBLIC HEARING Date of Application: 5/21/2020 Parcel ID #: 1114226001 Application #: In accordance with Chapter 8:1.20 of the Johnson County Unified Development Ordinance, the undersigned requests consideration and approval of a Conditional Use Permit located on the property herein described: the NE corner of the NW NW of Section 14-79-7 Proposed Use storage units for RV's, boats etc. Address of Location 3037 & 3031 IWV Rd SW, Iowa City, IA Owner of Record and Address: B7 Property LLC, PO Box 152, Solon, IA 52333 This application shall be filed with the Johnson County Planning, Development and Sustainability Administrator complete with the following information: 1. A location map for the proposed site. 2. A document explaining the proposed use including but not limited to the number of employees, parking facilities, days and hours of operation, provisions for water and wastewater, type of equipment to be used, and signage, 3. 10 copies of the required site plan identifying the access, the structure(s) to be used for the proposed business, and any Supplemental Conditions as required. 4. The names and addresses of all owners of property within 500 feet of the property described in this application. 5. $250.00 application fee plus a $10 sign fee ($260.00 total). Cash or check only. Please make checks payable to the Johnson County Treasurer. 6. Applications within two (2) miles of any city must notify that city. 11C k Nev"I G /14 Applicant or presentative (Please Print) e4 B7 Property LLC Signature of Applicant, owner, contract purchaser, or agent PO Box 152, Solon, IA 52333 Address 319-321-6133 Telephone number W L N C 9 L v C C CL C v a, c no C W .5 U M M MMS Consultants, Inc. Experts in Planning and Development Since 1975 May 21, 2020 Johnson County Planning, Development & Sustainability Attn: Josh Busard 913 S Dubuque Suite 204 Iowa City, IA 52240 Re: Conditional Use Application - 3037 IWV Road SW Dear Josh: 1917 & Gilbert Street Iowa City. Iowa 52240 319.351.8282 mmsconsultants_net mms@mmsconsultants.net Project # 9414-014 On behalf of our client, Nick Hemann, we are submitting an application for a Conditional Use for storage facilities to be located on Parcel 1114226001. The land has two residential structures on it (3037 and 3031), both are rentals and the owner intends for those homes to stay, partly so someone is always on the site to watch over things because there will be no employees on site. The proposed storage units are intended to be for RV's, boats, etc. not commercial contractor bays, therefore there will be no bathrooms or water. There will be a smaller sign close to the road, on the existing bank, in front of the pine trees along the west side of the driveway. There will also be signage along the east side of the building as well. The units will be 14'x Wand there will be more than 20 units. The proposed location of the building will mean the removal of 2 existing outbuildings. This property is within the City of Iowa City's Fringe Area - Area C Outside Growth and this application will be sent to Iowa City staff for review. Sincerely, Sandy Steil MMS Consultants Inc. cc: City of Iowa City B7 PROPERTY LLC PO BOX 152 SOLON, IA 52333 HAROLD PAUL NEUZIL 2963 NEUZIL RD SW OXFORD, IA 52322 TYLER R ROGERS 2965 IWV RD SW IOWA CITY, IA 52240 Adjacent Property Owners List 3037 & 3031 IWV Rd Within 500' MMS Project #9414-014 CITY OF IOWA CITY 410 E WASHINGTON ST IOWA CITY, IA 52240-1826 MARY L HURT PO BOX 220 HILLS, IA 52235-0220 DENNIS M HEBL 3915 JAMES AVE SW IOWA CITY, IA 52246 TIMOTHY ROGERS 3688 KANSAS AVE SW OXFORD, IA 52322 Source: Johnson County Auditor's Office 9414-014AP0_052020.docx REQUESTED BY: B7 Property LC Attn: Nick Hemann P.O. Box 152 Solon, IA 52333 LOCATION: Parcel #1114226001 Current Zoning: AG Iowa City—Fringe Area C Outside Growth PROPOSED BUILDING: 22,500 SQFT Unit size: 14'x 50' M M S CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS ENVIRONMENTAL SPECIALISTS 1917 S. GILBERT ST. IOWA CITY, IOWA 52240 (319) 351-8282 www.mmsconsultants.net Date Revision CONDITIONAL USE PERMIT EXHIBIT 1 WV ROAD NW114, NW114 SEC14-T79N-R7W IOWA CITY JOHNSON COUNTY IOWA MMS CONSULTANTS, INC. Date: 05/20/2020 Designed by: Field Book No: LRS Drawn by: Scale: LRS 1"=150' Checked by: Sheet No: o SAS 1 Project No: 9414-014 of: 1 MINUTES PRELIMINARY PLANNING AND ZONING COMMISSION JUNE 4, 2020 —7:00 PM ELECTRONIC FORMAL MEETING MEMBERS PRESENT: Larry Baker, Carolyn Dyer, Mike Hensch, Phoebe Martin, Max Parsons, Mark Signs, Billie Townsend MEMBERS ABSENT: STAFF PRESENT: Ray Heitner, Sarah Hekteon, Anne Russett OTHERS PRESENT: Adam Hahn, Wally Taylor, Judy Tokuhisa, Sandy Steil Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting is being held because a meeting in person is impossible or impractical due to concerns for the health and safety of Commission members, staff and the public presented by COVID-19. RECOMMENDATIONS TO CITY COUNCIL: By a vote of 7-0 the Commission recommends approval of CU20-01, an application submitted by Nick Hemann for a conditional use permit to allow for a commercial storage facility at 3037 and 3031 IWV Road SW in unincorporated Johnson County. CALL TO ORDER: Hensch called the meeting to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. CASE NO. CU20-01: Applicant: Nick Hemann Location: 3037 and 3031 IWV Road SW; Unincorporated Johnson County An application submitted by Nick Hemann for a conditional use permit to allow for a commercial storage facility at 3037 and 3031 IWV Road SW in unincorporated Johnson County. Heitner began the staff report with an aerial view of the subject property, it is the County and the proposed conditional use would take place in the northeast corner of this parcel. He next showed a view of the surrounding zoning; the subject property is zoned County Agricultural. The property itself does border the Iowa City landfill that's a public zone. For the most part, it's fairly Planning and Zoning Commission June 4, 2020 Page 2 of 5 agricultural around this area. Heitner showed another map of the subject property within the context of the fringe area between Iowa City and Johnson County. This particular property is in Fringe Area C but outside of the growth boundary. Background on the application, it is an application to the Johnson County Board of Adjustment for the allowance of a 20 -plus unit commercial storage facility to be used for boats and recreational vehicles. The Johnson County Conditional Use Permit process allows for specifically permitted use on a property and it's the role of the Planning and Zoning Commission tonight to determine if the conditional use that is being applied for (a commercial storage facility) within the City's fringe area should be recommended for approval to City Council. Heitner reiterated the proposed land use is for a commercial storage facility for boats and RVs. The subject property is not discussed in the City's Comprehensive Plan as it's far enough outside of the City's subdistrict planning areas. As mentioned before the existing neighborhood character is pretty rural with sporadic residential development. Heitner showed a pictometry view of the subject property to provide a little bit more context of the rural surroundings. Heitner showed the concept plan from the applicant showing the proposed building dimensions and layout within the subject property. It would be an L shaped building that's about 300 feet on the long side and about 200 feet on the shorter side. The building is sufficiently setback from IWV Road and form the east property boundary. Heitner stated with the Conditional Use Permit process that the County has, there's a number of conditions that they can request be obligated with these permits and with this particular permit for a commercial storage facility with 20 -plus storage units, the five conditions that the County requests are: 1. The road access is provided off a paved road. 2. There will be a site plan review process with the County. 3. The use complys with off street parking regulations and in this case one parking space for every 10 storage units. 4. The application would comply with environmental standards and the County's Code with respect to sensitive areas, stormwater management, soil erosion and so forth. 5. County Public Health requirements and federal, state and local regulations apply to the proposed site. In terms of how the City views its analysis of this application, the subject property is outside of the City's growth area within the Fringe Area and it's not likely to be annexed. Heitner noted while the City is doing some analysis right now on potentially adjusting its growth area this particular area is not up for consideration for any kind of growth area expansion. Additionally since this property does share a border with the City landfill, this use will be fairly far removed from the landfill, and this area is not great for development. The role of the Commission tonight is to determine if the conditional use being applied for, a commercial storage facility, within City's Fringe Area should be recommended for approval to the City Council. In terms of next steps after Commission and City Council consideration the item will be brought to the Johnson County Board of Supervisors for their approval. Staff recommends approval of an application submitted by Nick Hemann for a conditional use permit to allow for a commercial storage facility at 3037 and 3031 IWV Road SW in unincorporated Johnson County. Hensch asked how far the homestead is from the landfill. Heitner stated it is definitely hundreds Planning and Zoning Commission June 4, 2020 Page 3 of 5 of yards away. Hensch noted they are always looking for the best use of a property and it's really limited out there because of the location of the landfill. He asked if this Conditional Use Permit application is compliant with the Fringe Area Agreement the City currently has with the County in this area. Russett replied it is consistent with the Fringe Area Agreement as the current zoning that exists now allows this use. Martin asked if there was an expiration date on this Conditional Use. Heitner replied no, it is his understanding the use would just run in perpetuity. Dyer asked if there is any likelihood of the landfill expanding closer to this area. Heitner said they talked to Public Works staff and they didn't express any concerns about the adjacency of this use permit or any future expansion plans northward. Hensch opened the public hearing. Sandy Steil (MMS Consultants) representing Nick Hemann and stated for those that aren't familiar this is the road that goes past the landfill entrance. Also to add to Dyer's point the City has acquired property already for future landfill expansions and they would have to fill all of that property up before they would look at expanding. Steil noted there are two residential property structures on the property where the storage facilities are intended to go and this new building will actually block the view and maybe some of the smells from the landfill. She reiterated this is a conditional use, not a zoning. Hensch closed the public hearing. Parsons moved to approve CU20-01, an application submitted by Nick Hemann for a conditional use permit to allow for a commercial storage facility at 3037 and 3031 IWV Road SW in unincorporated Johnson County. Townsend seconded the motion. Parsons noted from a City standpoint he doesn't see anything wrong with this application and it's also presents a unique opportunity since this is right nearby the landfill so it could actually in a way provide a benefit to the nearby residents that are there A vote was taken and the motion passed 7-0. CONSIDERATION OF MEETING MINUTES: MAY 21, 2020: Signs moved to approve the meeting minutes of May 21, 2020. Townsend seconded. A vote was taken and the motion passed 7-0. PLANNING AND ZONING INFORMATION: Planning and Zoning Commission June 4, 2020 Page 4 of 5 Russett gave a few updates from the City Council meeting on Tuesday. The rezoning on American Legion Road was approved as was the plat for that site. Also approved was the Pleasant Valley Preserve plat down by the golf course in unincorporated Johnson County. Russett noted there wouldn't likely be a meeting in two weeks so she wanted to acknowledged Parsons for his service on the Commission. He has been on the Commission for five years. Parson noted one change over that time he was glad to see was getting the updates from Council meetings on projects. One question that is left in his mind is that they are an independent Commission, they are independent thinkers and non -biased, but are they truly looking at the aspects of an application that City Council wants them to because their whole job here is to make life easier for Council so they don't have to dig in the weeds because that's our job. Also he would just like to say thank you to Council for giving him the opportunity to serve the City in this capacity. They have accomplished quite a bit as a Commission in the last five years, it is excited to just drive around and see all the projects they've approved. To Anne, Ray, Sarah and the rest of the staff, thank you for your work and making our lives easier in making these decisions. To the rest of the Commission, it's been a pleasure serving every other Thursday with all of you and he hopes their paths cross again in the near future. To all, thank you, best wishes and good luck. Hensch noted Parsons is a rock -solid commission member and they've been very fortunate to have him. People that haven't been on this commission don't realize it truly is a thankless task and every vote taken results somebody being mad. People don't realize that we all do this because we think it's the right thing to do, it's a sense of duty, and we realized that we make some really hard votes that people are upset with us about, but we do the best we can do and what they think is the right thing to do. Hensch also stated the Commission would like to bring up for further discussion that the City Council needs to have a discussion about making good neighbor meetings mandatory and try and extending the timeline out for when notices need to be sent to neighbors and maybe even enlarge that area. Signs wanted to add to the discussion a document or a walkthrough that outlines the process. For example, the 45 -day thing and how does extending a notification period impact that or how is it impacted by this the 45 -day thing, it would be helpful to know how it's supposed to work. Hensch stated the 45 -day process is a Code requirement, unless the applicant waives that. They have added what is the Commission's role to staff reports so they know exactly what they're supposed to be doing on something because it's easy to lose track of that based on the role for a subdivision versus rezoning versus a plat. ADJOURNMENT: Townsend moved to adjourn. Dyer seconded. A vote was taken and the motion passed 7-0. PLANNING & ZONING COMMISSION ATTENDANCE RECORD 2019-2020 KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member 1/17 (W.S.) 2/4 2/21 3/7 3/21 4/4 4/18 5/16 6/6 6/20 7/18 8/15 9/5 10/3 10/17 11/7 BAKER, LARRY X X X X X X X O/E X X X X X O/E X X DYER, CAROLYN O/E X X X X X X O/E X X X X X O/E X X FREERKS, ANN -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- HENSCH, MIKE X X X X O/E X X X X O/E X X X X X X MARTIN, PHOEBE X O/E X X X O/E X X X X O/E O/E X X X X PARSONS, MAX X X X X X X X X X X X X O/E X X X SIGNS, MARK X X X X X O/E X X X X O/E X X X X X TH EO BALD, J O D I E -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- TOWNSEND, BILLIE X X X O/E X X X X X X X X X X X X KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member 12/5 1/16 2/6 4/2 5/7 5/21 6/4 BAKER, LARRY X X X X X X X DYER, CAROLYN X X X X X X X HENSCH, MIKE X X X X X X X MARTIN, PHOEBE O/E X O/E X X X X PARSONS, MAX X X X X X X X SIGNS, MARK X X X X X X X TOWNSEND, BILLIE O/E X X X X X X KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member STAFF PRESENTATION TO FOLLOW: 1 r I C04;qui h CITY OF lOVVA CITY 410 East Washington Street Iowa City, Iowa S2240-1826 (319) 356-5000 (3I9) 356-5009 FAX www.icgov.org Item 9.c: Conditional Use Permit- 3037 & 3031 I WV Road SW CUP20-01 Johnson County Use Permit A letter of recommendation to the Johnson County Board of Adjustment for an application submitted for a Conditional Use Permit to allow for a commercial storage facility at 3037 and 3031 IWV Road SW in unincorporated Johnson County. Consistency with Comprehensive Plan The Fringe Area C — Outside Growth Boundary Agricultural uses. Conditional Use Permit Process of Johnson Co u my Johnson County Agricultural Zoning (Existing) Conditional Use Permit -Review and Comment to Johnson County Board of Adjustment- P&Z Recommendation to City Council (June 2020) Planning &Zoning Commission Recommendation The Planning & Zoning Commission recommends approval of CUP20-01, an application submitted by Nick Hemann for a conditional use permit to allow for a commercial storage facility at 3037 and 3031 IWV Road SW in unincorporated Johnson County STAFF PRESENTATION CONCLUDED � r rrM as � h CITY OF IOWA CITY 410 East Washington Strect Iowa City, Iowa 52240-1826 (3 19) 356-5000 (3 19) 356-5009 FAX www. icgov. o rg r 1 qr� �t�_..®r • 1MY1®'�� CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 June 16, 2020 (319) 356-5000 (319) 356-5009 FAX Johnson County Board of Adjustment www.jcgov.org Johnson County Admin Building; Planning, Development & Sustainability 913 S. Dubuque Street, Suite 204 Iowa City, IA 52240 RE: Conditional Use Permit for Nick Hemann, 3037 and 3031 IWV Road SW Dear Members of the Board, The Iowa City City Council and the Planning and Zoning Commission have reviewed the request from Nick Hemann for a conditional use permit to allow for a commercial storage facility, with over 20 storage units, at 3037 and 3031 IWV Road SW in unincorporated Johnson County. The Johnson County Unified Development Ordinance allows City review for conditional use permits for property within the fringe area. At its June 4 meeting, the Iowa City Planning and Zoning Commission recommended approval of the conditional use permit subject. On June 16, the City Council reviewed the conditional use permit application and concurred with the Planning and Zoning Commission and recommend approval of the conditional use permit. Thank you for your consideration of our comments on this application. Sincerely, Bruce Teague Mayor, City of Iowa City Item Number: 10. CITY OF IOWA CITY COUNCIL ACTION REPORT June 16, 2020 Resolution authorizing conveyance of approximately 0.20 acres of land located on E. Market Street between N. Dubuque and N. Clinton Streets to the University of Iowa. Prepared By: Anne Russett, Sr. Planner Reviewed By: Geoff Fruin, City Manager Fiscal Impact: None. Recommendations: Staff: Approval Commission: Historic Preservation Commission voted 10-0 on 5/14/20 to approve the sale. Attachments: HPC memo HPC draft minutes 5/14/20 Purchase Agreement Resolution Executive Summary: The University of Iowa desires to relocate the historic Sanxay-Gilmore house to this property so that it may redevelop the land upon which the house is currently located, across the street from the Tippie College of Business. This land is currently used as a parking lot. On May 14, 2020, the Historic Preservation Commission recommended that the City Council execute a purchase agreement with the University of Iowa in order to preserve the Sanxay-Gilmore House, located at 109 E. Market Street. The purchase agreement contemplates the sale of the land in consideration for the relocation and preservation of the home. Background /Analysis: The Sanxay-Gilmore House, located at 109 E. Market Street, is currently owned by the University of Iowa. The University purchased the property in 2018 from Gloria Dei Lutheran Church. After the change in ownership, there were many concerns regarding the future of the building. Due to the importance of this building and concerns regarding demolition, staff analyzed potential sites for relocation. Attachments 1 and 2 of the staff memo to HPC provides more background on the analysis completed and the sites reviewed. Ultimately, staff identified the City -owned parking lot across the street from the Sanxay-Gilmore House as the most appropriate site for relocation. In addition to the staff analysis, the City pursued and was awarded an Emergency Historical Resources Development Program grant through the State Historical Society. The purpose of this grant was to assess the structural condition of the Sanxay-Gilmore House and determine whether or not it could be relocated and rehabilitated. The City contracted with Doug Steinmetz for the project and his final report concluded that the building could be moved and rehabilitated. Since the completion of the report, staff has been coordinating with the University to identify possible solutions to preserve the building and has reached an agreement with the University to move the building to the City -owned lot across the street. The draft purchase agreement outlines the obligations of both the City and the University in preserving the Sanxay-Gilmore House. In summary, the agreement requires the following: • The University will be responsible for relocating the Sanxay-Gilmore House to the City - owned parking lot across the street from the home (the vacant surface parking lot between 114 E. and 122 E. Market Street). The University will be responsible for the cost of the move, as well as hiring the required engineers and consultants. • The University will remodel the house keeping the Secretary of Interior Standards in mind. • The University will be required to maintain and preserve the home with sensitivity to the age, architecture, and historic nature for a minimum of 40 years. If the University no longer has a use for the home within the 40 -year period, the home will revert to City ownership. After the 40 -year period, the University will either preserve the home on-site or on another suitable property. ATTACHMENTS: Description HPC Memo HPC 5-14-20 minutes Resolution Authorizing Conveyance Purchase Agreement Correspondence from Jon Grant, Nancy Carlson, Andrea Jensen, Ginalie Swaim & The Friends of Historic Preservation, Ashlee Hoberg, Joshua Moe, Ken Slonneger, Alyssa Bowman, Sandra Eskin, Belinda Bates � r 4 CITY OF IOWA CITY MEMORANDUM Date: May 14, 2020 To: Historic Preservation Commission From: Anne Russett, Senior Planner Re: 109 E. Market Street, Sanxay-Gilmore House Background Information The Sanxay-Gilmore House, located at 109 E. Market Street, is currently owned by the University of Iowa. The University purchased the property in 2018 from Gloria Dei Lutheran Church. After the change in ownership, there were many concerns regarding the future of the building. Due to the importance of this building and concerns regarding demolition, staff analyzed potential sites for relocation. Attachments 1 and 2 of this memo provide more background on the analysis completed and the sites reviewed. Ultimately, staff identified the vacant City -owned parking lot across the street from the Sanxay- Gilmore House as the most appropriate site for relocation. In addition to the staff analysis, the City pursued and was awarded an Emergency Historical Resources Development Program grant through the State Historical Society. The purpose of this grant was to assess the structural condition of the Sanxay-Gilmore House and determine whether or not it could be relocated and rehabilitated. The City contracted with Doug Steinmetz for the project and his final report concluded that the building could be moved and rehabilitated. Since the completion of the report, staff has been coordinating with the University to identify possible solutions to preserve the building and has reached an agreement with the University to move the building to the City -owned lot across the street. Proposed Agreement The draft transfer agreement [Attachment 3] outlines the obligations of both the City and the University in preserving the Sanxay-Gilmore House. In summary, the agreement requires the following: - The University will be responsible for relocating the Sanxay-Gilmore House to the City -owned parking lot across the street from the home (the vacant surface parking lot between E. 114 and 122 E. Market Street). The University will be responsible for the cost of the move, as well as hiring the required engineers and consultants. - The University will remodel the house keeping the Secretary of Interior Standards in mind. The University will be required to maintain and preserve the home with sensitivity to the age, architecture, and historic nature for a minimum of 40 years. If the University no longer has a use for the home within the 40 -year period, the home will revert to City ownership. After the 40 -year period, the University will either preserve the home on-site or on another suitable property. May 5, 2020 Page 2 Recommendation Staff recommends that the Historic Preservation Commission recommend that the City Council authorize execution of this agreement. Next Steps After the Historic Preservation Commission's recommendation to the City Council. The City Council will hold a public hearing on the draft agreement at an upcoming meeting. Attachments: 1. Memo to the City Manager; July 2, 2018 2. Memo to the City Manager; January 2, 2019 3. Draft Real Estate Transfer Agreement STAFF PRESENTATION TO FOLLOW: 1 r I C04;qui h CITY OF lOVVA CITY 410 East Washington Street Iowa City, Iowa S2240-1826 (319) 356-5000 (3I9) 356-5009 FAX www.icgov.org Agenda Item 10: Public Hearing to Authorize Conveyance — E. Market St. to the University of Iowa June 16, 2020 Background • Gloria Dei Lutheran Church sold the Sanxay-Gilmore House to the University in 2018. • After the change in ownership, there were many concerns regarding the future of the building. • Due to concerns regarding demolition, staff analyzed potential sites for relocation. • Staff identified the vacant lot across the street from the Sanxay-Gilmore House as the most appropriate site for relocation. Background • Staff secured an Emergency HRDP grant to assess the structural condition of the home. The final report concluded that the building could be moved and rehabilitated. • Since the final report, staff worked with the University to identify possible solutions to preserve the building. • Staff reached an agreement with the University to move the building to the City -owned lot across the street. Summary of Draft Agreement • The University will be responsible: • For relocating the Sanxay-Gilmore House to the City -owned parking lot, including the costs associated with the move. • Remodeling the house keeping the Secretary of Interior Standards in mind. • For the maintenance and preservation of the home with sensitivity to the age, architecture, and historic nature for a minimum of 40 years. If the University no longer has a use for the home within the 40 -year period, the home will revert to City ownership. After the 40 -year period, the University will either preserve the home on-site or on another suitable property. Historic Preservation Commission • Item discussed at the May 14, 2020 HPC meeting • A few representatives of the Hillel House expressed concerns and had questions regarding the University's plans • A representative of the Friends of Historic Preservation spoke in support of the agreement • Commission requested that the City look at creative ways to address parking in the area for the religious institutions HPC Recommendation • The Historic Preservation Commission recommends that the City Council authorize execution of this agreement. STAFF PRESENTATION CONCLUDED � r rrM as � h CITY OF IOWA CITY 410 East Washington Strect Iowa City, Iowa 52240-1826 (3 19) 356-5000 (3 19) 356-5009 FAX www. icgov. o rg Date: July 2, 2018 Iowa City Historic Preservation Commission City Hall, 410 E Washington Street, Iowa City. IA. 52240 MEMORANDUM To: City Manager, Geoff Fruin From: Ginalie Swaim, out -going Chair, Historic Preservation Commission, and Jessica Bristow, Historic Preservation Planner Re: Potential relocation sites for the Sanxay-Gilmore House Introduction: Following the February 21 letter from the Gloria Dei Church that they will no longer pursue moving the Sanxay-Gilmore House from 109 Market to the Jefferson Street Historic District, staff, Ginalie Swaim, and the City Manager met to discuss alternative sites for the relocation of the house, working from a list of potentially available sites assembled by staff. At the direction of the City Manager, Ginalie Swaim and staff then evaluated the potential sites for the relocation. History/Background: The most appropriate site for any historic building eligible for listing on the National Register of Historic Places is the original site. The original site maintains the historic relationship to other historic buildings and the environment. With this house, some of the neighboring historic buildings are non -extant. The current site maintains a relationship with the Old Capitol, which is one of the only existing buildings from the same period (1840s), and Old Brick, which was built in 1856 and is associated with the Sanxay family. As is evident from the 1883 through the 1933 Sanborn Fire Insurance Maps, the house has always been in a neighborhood that includes both residential and institutional buildings. To evaluate the potential sites, we looked at proximity, orientation and size of the site, and residential and/or institutional character of the site. We photographed the sites and discussed them, taking notes for further reference. The minimum lot size necessary with 5 -foot side setbacks, 10 -foot front setback and 20 -foot rear setback is a 50 -foot wide lot that is 80 feet deep. This would require the rear kitchen addition, built prior to 1883, to be removed. A deeper site may be able to keep the house intact. Another main consideration for the move is the route. While we did not look in detail at the feasibility of moving the house to each site, we did make note of readily apparent elements that could impact the move. Power lines, fiber optic cables, and tree canopies all impact either the ability or the cost of using a particular route. The house is about 36 feet wide at grade and has an additional 5 -foot entry canopy on one side and a chimney that may mean additional width on the other side. Roof overhangs also add to the 36 -foot width and this will impact the route at the height of the tree canopy. Clinton Street is 50 feet wide and has a relatively minimal tree canopy. Other streets possibly involved, including Davenport, Dodge, and Bloomington, are 31 feet wide and usually have an extensive tree canopy. Dodge also has power poles that sit near the curb and would likely need to be temporarily removed. Potential locations removed from consideration: At the initial meeting, all under -developed or undeveloped lots north of Iowa Avenue were considered for their viability. Privately owned parking lots in the Northside Marketplace were removed from consideration because of their development potential. The City -owned parking lot in the 300 block of Market Street and the Mercy -owned parking lot at the corner of Dodge and Bloomington were removed from consideration because of their continual and active use. Several other lots were removed from active consideration because of current development projects or distance from the site. The remaining lots are evaluated below beginning with the closest relationship to the original site and presented in order of preference. Possible new sites for relocation: 1) City -owned parking lot on the north side of the 100 -block of Market Street This site is the closest in proximity and preserves the house's relationship to the Old Capitol and Old Brick. It is also city -owned, has the shortest move route and some of the parking could remain at the alley after the move. The house would be rotated 180 degrees from its original position, but the deep lot, 59 feet by 150 feet, might allow the kitchen to be retained. Within the same block as the original, this site would be the best choice for maintaining National Register eligibility and mitigating moving costs. A light pole in front of the site may need to be temporarily removed. As an underutilized lot without a structure, this lot will also necessitate less cost for preparation. 2) 530 N. Clinton Street: University -owned open lot at the corner of Church and Clinton This site has been cleared of its historic house and now includes a diagonal sidewalk to allow pedestrians to cut across the lot. It is in a well-maintained neighborhood with a mixture of 19th - and early 20th -century residential and institutional buildings. The lot is 94 feet east -west and 75 feet north -south and while it may be possible for the house to face north as it currently does, facing west would maintain a better south setback and possibly retain the kitchen addition. Mature pine trees to the east and street trees to the north would provide a handsome park -like setting for the house. While the site is quite a distance from the original site, Clinton Street is 50 feet wide and is the best street to travel on all of the potential routes. One stop light arm will need to be removed, a fiber optic cable would need to be lowered in the first block, and some street trees may need to be trimmed but not removed. This site was viewed favorably because of context, neighborhood quality, potential ease of relocation, and the fact that it is also an undeveloped lot with no structure. 3) 318 E. Bloomington: Privately -owned lot with modern building This lot only came to our attention during the site visit. It is a 70 foot by 150 foot lot with a single - story concrete -block c. 1975 building serving as a daycare center with parking to the rear. The size of the lot would allow the house to be moved intact and retain parking at the rear. The route for this location would likely take the house up Clinton Street to Bloomington (31 feet wide) and may involve the removal of the 3 ash trees in the 300 block of Bloomington Street. It would also require a fiber optic cable and a stop light arm to be lowered on Clinton Street. At the corner of Linn and Bloomington extensive power line work would be required and would be the case for any location east of Linn Street. This setting would place the Sanxay-Gilmore house next to and across from other significant historic brick structures such as the Pagliai's building and 319 Bloomington. However, its availability is unknown. 4) 305 N. Gilbert Street: Russ's Auto Repair This lot was considered based on rumors that the owner may be considering vacating. We have not confirmed this. The corner lot is 80 feet east -west and 75 feet north -south. The house would fit best on the lot facing east. Along Gilbert Street, this is a residential neighborhood. The yellow brick house across the street at 310 N. Gilbert is a c. 1875 house. The balance of the neighborhood is post -1910s and later infill. A potential complication with this site is the possibility that it has underground gas tanks and the costly remediation this would require. Also, while the site is tight and would require that the kitchen addition be removed, it is not currently occupied by a historic structure and is closer than other locations on and past Dodge Street, therefore requiring less cost for relocation. 5) 629 E. Market and 127 N. Dodge: two parking lots owned by Mercy Hospital For this location to be feasible, both lots must be combined. The combined lot would be 50 feet wide by 100 feet deep. This location would require a circuitous route for the move because of the skywalk across Market Street. The most likely route will take the house up Clinton Street (50 feet wide) one block and down Davenport Street (31 feet wide) because of the sparser tree canopy and power lines. It would then travel down Dodge Street (31 feet wide), impacting one or two stop light arms. While any move that includes Dodge Street will increase the cost of the move due to the extensive power lines, fiber optic cable and tree canopy, this area has less tree canopy than that north of Davenport. Even so, along Dodge Street, because of its width, all power poles at the curb would need to be temporarily removed. While this is one of the only locations that allows the house to maintain its north -facing orientation, it is less than ideal because the historic house would be surrounded by open parking lots, multiplexes and a one- story parking structure. The c. 1852 Branch -Linder house is nearby at 120 N. Dodge. 6) 225 N. Gilbert Street: Owned by Mercy Hospital This lot is 55 feet by 80 feet with a slight extension in the southwest corner. It is already occupied by a historic house. The Sanxay-Gilmore House would narrowly fit but only if the kitchen addition were removed. This house was built by Christian and Clara Hohenschuh five years after they built their own house next door and likely served as rental property. The house originally had a shallow front porch on the left side that was removed in the early 1940s. Otherwise, it maintains many of its original details and is still significant under National Register eligibility criteria though not individually eligible. Because of the existence of a historic house on the lot, the Commission may not consider this lot an appropriate location if undeveloped and under -developed lots are available. The route to this location would be similar to the route to 305 N. Gilbert but would also likely include the need to impact the emergency parking lot and landscaping at the hospital to back onto the site. 7) 719 Church Street: Parking lot owned by Ace Hardware This large, sloped lot is 120 feet wide and 150 feet long and could be subdivided. It is located across from Ace Hardware and surrounded by an apartment building, a historic house, a business, an alley and garages. In this location the house could maintain its north -facing orientation and the lot is large enough that some parking could remain. The slope would potentially create a walk -out basement or retaining wall situation. The house would be near a school and a mix of commercial and residential structures. The route would include the same complications as the route to the Mercy parking lots to the south but would be even more difficult and expensive because of the travel distance on Dodge. To travel on Dodge in this area, significant tree canopy would be removed, and power lines/poles and fiber optic cable temporarily moved. A stop light arm would also be moved at Church Street. 8) 229 N. Gilbert Street: Owned by Mercy Hospital This is the corner lot and the larger of the two houses owned by Mercy. At 50 feet by 80 feet, this lot is the minimum needed for the Sanxay-Gilmore House. It is currently occupied by the well-preserved 1898 Queen Anne originally owned by Christian and Clara Hohenschuh. Christian Hohenschuh was a downtown merchant. It was built by one of Iowa City's most successful contractors and featured in a magazine published in Chicago the year of its construction. With the exception of the siding and the boxed -in chimney, both which could be rehabilitated, the house has many details intact and is eligible for listing in the National Register for its architecture. The move would face the same complications as the previously discussed locations on Bloomington Street and the house next door but may not impact the Mercy emergency parking lot because of street access to back onto the site. This house is more historically significant that the house next door (6), and the Commission may still not find it appropriate to demolish a historic house if undeveloped and under -developed lots are available. 9) 520 and 522 N. Dodge: privately owned for sale Each lot is 37'/2 feet by 80 feet so they would need to be combined. 522 N. Dodge is a historic house with much original detail but is in poor condition. The house at 520 N. Dodge was built in the 1860s but is in poor condition. It is the twin of the house to the south across the alley which is in better condition, with better historic integrity, and possibly National Register eligible. These lots are not ideal, partly because they would require the demolition of historic houses, even ones in bad repair, but also because of the cost to move along Dodge Street north of Davenport. Backing onto the lot may impact the trees at Horace Mann School across the street. 10) 724 Ronalds Street: City -owned property This large original -sized lot currently has a historic house that was recently determined to be non-contributing to the Brown Street Historic District by the Commission. While this lot would provide a residential context, with several brick structures nearby, and the protection of the historic district, it is not ideal for several reasons. The lot slopes down severely from the sidewalk, forming a basin which would require significant fill and/or a walk -out basement situation to create the appropriate relationship between the house and grade. In addition, the relocation process would likely travel up Clinton Street to Davenport and along Dodge to Ronalds. As discussed above, the removal of street trees, power lines, fiber optic cables and stop lights would be required along the route. Ronalds Street has a significant tree canopy that may require tree removal for 1 '/2 blocks. The increased distance on Dodge Street would also close the Highway 1 for a longer period of time. This is also the most distant property from the original location, increasing the potential risk for an unsuccessful move and divorcing the house from any relationship to its original context. Conclusion: Moving a historic house to prevent demolition is always a last resort. If the Sanxay-Gilmore House may not remain on its original site, the City -owned parking lot across the street is the best location because it maintains the relationship between extant historic structures and would likely be the least complicated move. The University lot at Clinton and Church Streets provides an ideal setting worthy of the importance of the house and would likely allow an uncomplicated move. Any move beyond Clinton Street would require the loss of street trees. While the Mercy - owned lots on Gilbert may be available and acceptable, the Commission would be reluctant to promote the demolition of a National Register- eligible house for the move. The privately -owned lots on Bloomington may be better options but their availability is unknown. The remaining lots reviewed would incur larger costs for relocation. 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L + i ■ ,i Im ■ "fMARKET look I CS tOp ■ s ION • CEDAR �z A ■ 1P � a ■ • w �■ r ■ .-ri & IMI • I NI■ 1401 ■1 ■ a � y r El 7M unr� I ■wowl INS w Roadblocks - � Potential Locations s ■ � ■ IN ■ - � Sanxay-Gilmore House 10 � � � ` � � • a WOODI AWN Document Path--S:/PCD/Historic Preservation/14_Property Informtion/Landmark Property Potential/109 EMarket/City Move Information/GIS Map QQ • w � i � ROCHESTER 705-1 r � ,:,® CITY OF IOWA CITY ��,M 4 � T4 MEMORANDUM Date: January 2, 2019 To: Geoff Fruin, City Manager From: Jessica Bristow, Historic Preservation Planner Re: 109 Market, Sanxay-Gilmore House, relocation project Introduction: The Sanxay-Gilmore House at 109 Market Street, an important piece of Iowa City history, is located on its original site and was recently purchased by the University of Iowa from Gloria Dei Lutheran Church for future campus needs. Gloria Dei originally proposed relocating the house at their expense to a nearby courtyard in the Jefferson Street Historic District. The church backed off that plan after receiving negative feedback from the City. In a February 21, 2018 letter to the Mayor and Historic Preservation Chair, the church expressed a desire to gift the house to an entity wishing to preserve the structure and further committed to donating $50,000 for that purpose. If the house is not moved, the University has indicated that it will demolish the structure in the summer of 2019. The City Council previously asked staff to investigate options for moving the house. This memo provides the Council with such options as well as associated cost estimates that were developed by an architect and structural engineer with expertise in historic structures. History/Background: Built by 1843, the Sanxay (pronounced Sanksay) Gilmore House is the oldest -known residence remaining in Iowa City. Along with the Old Capitol, the Park House Hotel (130 East Jefferson Street) and Old Brick (20 East Market Street) it is among the most historic buildings in Iowa City. It is eligible for the National Register of Historic Places primarily for its historic association with the Sanxay and Gilmore families in addition to its architecture. The Sanxays were one of the founding families of Iowa City, emigrating to Iowa from Cincinnati to sell merchandise in the newly founded territorial capital city. Additional information on the history of the house can be found in the attached article, "Saving Iowa City's Oldest House." The historic importance of the Sanxay-Gilmore House has long been recognized in the community. Margaret Keyes, the University of Iowa Professor who coordinated the restoration of Old Capitol, featured the house at 109 Market Street in her 1967 book, Nineteenth -Century Home Architecture of Iowa City. Historian Irving Weber wrote of the house multiple times in his column for the Iowa City Press -Citizen. Recent research revealed that the construction of the house occurred at the same time that the Capitol building was being built, affirming the fact that it is one of the oldest structures in Iowa City. After the loss of the historic cottages in the 600 block of South Dubuque Street, City Council directed the Iowa City Historic Preservation Commission (HPC) to be proactive in their local landmark process. So, in 2015, the HPC identified the Sanxay-Gilmore House as the number one priority for historic landmark designation. That year the Planning and Zoning Commission and City Council also recognized it in the Central District Comprehensive Plan update as a historic building worthy of preservation. The HPC was planning to commence the process of communicating with property owners of eligible properties about landmark designation when news broke August 2017 indicating the Church was planning to sell the building to the University of Iowa. While the process for this building was paused, several other brick structures continued through the landmark process and were designated Iowa City Historic Landmarks in early 2018. January 2, 2019 Page 2 The original intent of the joint plan between the University of Iowa and Gloria Dei Lutheran Church was to relocate the house at 109 Market Street to the historic open space located next to 130 Jefferson Street and included in the Jefferson Street Historic District. This relocation would undermine the historic integrity of both the house and the Historic District. The State Historic Preservation Office (SHPO) provided a formal opinion on the impact of the relocation on the house and Historic District and the HPC and Staff worked to find alternative locations for the house. On February 12, 2018, Preservation Iowa included the house in the 2018 list of Iowa's most endangered properties. On February 21, 2018, Gloria Dei wrote a letter to the Chair of the Historic Preservation Commission that they will no longer pursue moving the house from 109 Market Street to the historic courtyard. They would also no longer take responsibility for relocating the house but would gift the structure to entity interested in preservation and contribute $50,000 toward that effort. Potential Relocation Sites: Staff assembled a list of potentially available sites, expanded from the original, adjacent, alternate sites and evaluated them with the Chair of the HPC at the direction of the City Manager. Potential sites included any open, non -historic, and/or underdeveloped sites north of Iowa Avenue and west of Governor street. To evaluate the potential sites, several factors were reviewed: proximity, orientation, and size of the site, and residential and/or institutional character of the site. A list of potential locations was communicated to the City Manager in a July 2, 2018 memo (attached). The most appropriate site for any historic building eligible for listing on the National Register of Historic Places is the original site. The original site maintains the historic relationship to other historic buildings and the environment. With this house, some of the neighboring historic buildings are non -extant. The current site maintains a relationship with the Old Capitol, which is one of the only existing buildings from the same period (1840s), and Old Brick, which was built in 1856 and is associated with the Sanxay family. As is evident from the 1883 through the 1933 Sanborn Fire Insurance Maps, the house has always been in a neighborhood that includes both residential and institutional buildings. Because the University intends to demolish the structure, alternative sites must be considered. During an executive session with Council on July 17, 2018, to discuss purchase of potential relocation sites, the sites identified in the July 2nd memo were discussed including several in the North Marketplace Neighborhood and several that were for sale or already owned by the City. In the time since the Executive Session, staff has identified the following as potential relocation sites (see attached map): • City -owned parking lot on the north side of the 100 -block of Market Street • City -owned home at 225 N. Gilbert Street • City owned home at 229 N. Gilbert Street • City owned home at 724 Ronalds Street Financial Impact: Staff and the HPC applied for an Emergency Historic Resource Development Program (HRDP) grant from the state to hire a consultant to evaluate and assess the structural requirements for relocating the house and the scope of work for the relocation and mothballing of the house. Historic architect, Doug Steinmetz, and his structural engineer, Todd Birkel, were hired to complete the assessment. Coordination between the structural engineer and the movers, Goodwin Housemoving, is ongoing and should be complete in January. The Consultant has provided draft estimates for structural stabilization during and after the move, mothballing the house after the move, abandoning the old site, and full rehabilitation and adaptive reuse. Staff has estimated the relocation costs. These costs may change depending on the final site chosen and the route. January 2, 2019 Page 3 Breakdown of included costs: Building relocation cost estimates: Mover's costs (narrow or distant sites will have additional costs) Power line work (Mid American Energy) Fiber-optic cable (Century Link) Tree trimming and removal on route (scope unknown until site determined) Management/coordination of move (about 200 hours additional HP staff time) Structural Stabilization, landscaping, mothballing and new foundation: New full 8 -foot basement with above grade appropriate detailing New beams and columns New below -grade utilities Concrete floor Basement windows matching historic windows and locations New porch foundations and slabs or piers Landscape backfill, paving, and seeding at new site Mothballing Brick repair from move Spot roof repair and downspout installation Reattachment of kitchen Porch repair/reconstruction New porch roofs and internal gutters Exterior wood painting New HVAC, electrical and plumbing attached to existing systems Additional Structural needs- unknown for now but may be covered in cost Old Site Abandonment: Repair sidewalk Remove foundation, utility Backfill and seed City costs not included at this time: Street sign removal and reinstallation (City- not included at this time) Signal arm removal and reinstallation (City- not included at this time) Parking meter removal and reinstallation (City- not included at this time) Cost Tables: Building Relocation Goodwin Housemovers $100,000 Mid -American Energy $70,000 Centur link $12,000 Tree estimate $12,000 Contingency 20% $38,800 Additional staff time for PM $9,000 Total $241,800 Foundation, Landscaping, and Mothballing at new site Cost Estimate for work $225,600 Contingency 20% $45,120 Professional Fees 15% $40,608 Total $311,328 January 2, 2019 Page 4 Old Site Abandonment Cost Estimate for work $20,000 Total $20,000 Other: Hazardous materials removal at either site is not addressed. The building relocation costs are likely to vary a great deal depending on the final site chosen. The estimates are based on a move to the neighborhood of the Gilbert Street locations. The site across Market Street should allow for a much greater reduction in move costs, especially through Mid -American Energy. The site in the 700 block of Ronalds Street would have much higher costs for the relocation and for the Foundation, Landscaping and Mothballing portion of the project because of unique site conditions. This location would also lead to a substantial impact on the tree canopy along the route. The original discussion with the consultant about the professional fees included an additional $24,000 for the coordination during the move. It was discussed that Historic Preservation Staff may be better positioned to perform this task with greater efficiency and reduced cost so an estimate of the cost for additional staff time (over the existing 20 hours per week) was included in the table. If an outside consultant provided this coordination, the cost would be an estimated $24,000 instead of the $9,000 included in the table. Additionally, with the exception of the design of the new basement and structural systems, HP Staff could act as project manager and general contractor for the Foundation, Landscaping and Mothballing portions and reduce the costs for professional fees. Coordination of subcontractors for this work is something with which staff has considerable experience. It would likely take an additional 200 hours of staff time (over staff's existing 20 hours per week). This is in addition to the potential 200 hours Project Management for the move and is estimated based on a past move project. If the City were to proceed in this direction, the $40,600 Professional Fee would be reduced to the cost required for the design of the basement and structural systems plus an amount estimated to be roughly $9,000 for additional HP staff time to perform this service. It may be possible for the site abandonment costs to be reduced through coordination with the University when they plan to demolish adjacent remaining houses on Clinton Street next summer. Finally, the consultant has a preliminary estimate for a complete rehabilitation and adaptive commercial reuse of the building following the Secretary of the Interior's Standards for Rehabilitation and includes steps such as re -opening the main staircase, repairing and refinishing interior materials, and replacing all interior MEP systems. This portion of the project does not need to be completed or planned for immediately. The mothballing portion of the project listed above would be sufficient to allow the house to sit in stasis on a new site without further deterioration. Ultimately a rehabilitation project would need to be completed prior to reuse by the City or another entity/owner. It is possible that the City could find cost savings once a final use is determined. These potential costs in a rough estimate are as follows: Full Rehabilitation and Adaptive Reuse Cost Estimate for work $480,000 Contingency 20% $96,000 Professional Fees 15% $86,400 Total $662,400 January 2, 2019 Page 5 City Council Direction Requested: Staff is requesting City Council direction on the next steps for this project. The proposed FY20 budget includes $330,000 for the relocation of the house. This cost estimate was a placeholder while we were waiting on the official estimates from the consultant. These dollars combined with $50,000 brings the total available funding to $380k, which is short of the $573,128 estimate for moving and mothballing. If the Council wishes to pursue the move further, it will need to amend staff's recommended budget by adding $193,128 or by $855,528 if full rehabilitation is desired. These expenses include some contingency dollars but do not include ongoing maintenance of the building. The four sites under consideration are all city -owned, thus land acquisition is not required. However, it should be pointed out that the City -owned parking lot on Market Street likely has a value near $1 million and that the two homes on N. Gilbert were recently bought for $185,000 (225 Gilbert) and $250,000 (229 Gilbert). The two homes on Gilbert Street were purchased with loan funds from our UniverCity lenders. If either of the homes on Gilbert Street are chosen as the new site, City funds must be used to repay the loan. The City will also need to include demolition costs. The home on Ronalds Street was purchased a few years ago through a condemnation and the City has previously discussed using it for a missing middle housing demonstration site. This site would also need to include demolition costs as well as additional route and landscaping costs. Prior to proceeding with any further plans, staff is requesting City Council direction on whether the City still wishes to proceed with relocation given the costs and available sites. If so, it will be important to amend the proposed budget and select a location so that the move can take place this summer. Attachments: Map of remaining relocation sites November 29, 2017 article "Saving Iowa City's Oldest House" by Alicia Trimble and Ginalie Swaim February 15, 2018 letter from the Iowa Department of Cultural Affairs February 21, 2018 letter from Gloria Dei Lutheran Church March 5, 2018 letter from Mayor Throgmorton to Gloria Dei Lutheran Church July 2, 2018 memo from City staff and the HPC Chair to the City Manager Remaining relocation sites for the Sanxay-Gilmore House, 109 Market Street � r r • rr r'^ f-' r r� r'r r I f'- r r r- r r` r rr rr r� rr r� rrrr~ rr, 'rrrr rr rrr f r- r rr ��rrrrrr r r^^^- r- rr rrrr r•' r c f { ; r r r rr-r >r r r r—r{r+ r RONAL BE ST rrr rrr r� r� r rFFe r r r r r rr, T r r—r— r r rr r r rr r rr 'rr* r 11"rr' r- rr.. r rr` t' r f^ '" rr r r T r r r F r �`^ rr� r [F` 1:7 r- r- r1'- rrff �rj rrr rr��r rd �• r CH�1R�r�Si ry r— �rr rrr- - r v' r' 1 �T-r— r HORACE TIAHN r r r r r• r r r r r� W t— X rJ' r r ELEMENTARY SCHOOL, r r I— r - 7, T- Ir r r r Ir rr r r --,r r r rr r r- rr rrr r z �' � r f r r r r r r rT r y r- I 'I' ` r�rrrr r-rr-i F'i- r zr r1 NOFI r F r r r 3 �� rr rr C � �+ FAIRCHiLD 97 Z rrrr w r_r,-rrr m MQRNET �Qr14f rr r- y r�S�F r= nI rl a w r- r rrr z r rrr 'U f- J- r'rr• r r r -r r r 06r r` r r = rri 2 r' r r �`,I rrr r- - r, r, r-^ z r -r rte- r rr r rfff(sr^ rrrrrr r If rr- r rf'T'1r;1'r r r r r rrrr r r a r �r ffC rr re r rrZr SSrT rrr F DAVENPORT ST rrr r-- r x�r rl- r0- rr- r' r^ jr r- I rrrr�rr r 17 rr i I J r^ r r T v r rrr rf rr- r' r r- r— 1 r-* r� rr rr r r r r, rrT r I rr f r-- r— rr r r i rr rrrr r' r �.. �r rrrr rr r rr C r'�r f' efif1.r �`� rf 0 r' rr N r F BLOOMINGTON ST _ z rfrrr� r 1- r ' t t r r r z rrr Fr f �- r Err- r-rFrr� r - E r MARKET Sid Frr rr- r� r- r 1r, r rr r r r r.�r r ' f' rr rr r r F r 7 r—~ r r f _ �_ r r• r r r- r r A: existing/original site at 109 Market B: optional new site 100 block Market C: optional new site 225 N Gilbert D: optional new site 229 N Gilbert E: optional new site 724 Ronalds Built by March 1843, the house at 109 East Market was home to the Sanxay family (pronounced Sank -say), who played important roles in early Iowa City, and to Eugene Gilmore, retired University of Iowa president, in the 1940s. Saving Iowa City's Oldest House by Alicia Trimble (executive director, Friends of Historic Preservation) and Ginalie Swaim (chairperson, Iowa City Historic Preservation Commission) ACTING UPON RECOMMENDATIONS from the Iowa City Historic Preservation Commission and the Plan- ning and Zoning Commission, the City Council in 2015 amended the comprehensive plan to include identifica- tion of the house at 109 East Market Street as a historic property worthy of preservation. The Sanxay-Gilmore House was long believed to date as far back as the late 1850s. Compelling new evidence tells us that the house was built much earlier, and therefore is even more significant. We now know that it is likely the oldest remaining house within the original city limits. It stands with Old Capitol as the town's oldest structures. This new research in tax records and newspapers re- veals that the Sanxay-Gilmore House was built by 1843. That discovery makes its protection imperative. We be- lieve that every effort must be made to keep the house where it is, where its history unfolded. A building's his- toric significance lies in its architectural integrity and in its association with the people and events from the past. The Sanxay-Gilmore House is rich in both. The physical house and the story of the people who lived in it tell us much about Iowa City's past. Helping a Town Grow and Flourish THE SANXAY FAMILY, for whom the house is named, is interwoven in Iowa City's history almost from the begin- ning. The year before the Sanxays arrived, the town had been platted, Robert Lucas as territorial governor had made his first visit, and Chauncey Swan had contracted with an architect for a new capitol. In February 1840, Frederic Sanxay and his twenty- one-year-old son, Theodore, arrived with a stock of goods to sell to the emigrants pouring into this "embryo city," as one town founder called it. The first sawmill couldn't keep up with carpenters' demands. Fortunately that April Sylvanus Johnson began making bricks, such that on July 4, the Sanxays and business partner Malcolm Murray dedicated their store, the town's first two-story brick structure. The same day the cornerstone of the capi- tol was set in place. By 1841, young Theodore Sanxay had purchased Lot 3 at Clinton and Market streets, envisioning a family home there. He married Hettie Perry in 1842. The two- story house built for the couple (probably of Sylvanus Johnsons bricks) was finished in time for the birth of their first son, Theodore Frederic Sanxay, in March 1843. Sec- ond son James Perry Sanxay was also born in the house, in 1846. Another son died before age three. The house was built in the popular and elegant Greek Revival style, as was the nearby capitol. As the family's economic standing grew, so did their home. The adjoining Lot 4 was purchased. An addition with Italianate details was added to the west. Two more additions followed. Every morning, from his fine brick home at 109 East Market, Theodore Sanxay strode out into the busy world of Iowa City civic life and commerce. He was quickly be- coming a mover and shaker. By 1844, he was a trustee and founding member of First Presbyterian Church. (Twelve years later, the stately building we now call Old Brick would be built diagonally across Market Street from his home.) Starting in the 1850s he helped push local man- ufacturing, plan a high school, and promote the town's first railroad. He served as a director, vice president, and acting president of the Johnson County Savings Bank. The store the Sanxays had started in 1840 had shifted to selling hardware and iron in a new location at Clinton and Washington. The brick building there grew from two stories to three, and expanded to the east. Years later the building became known as Whetstone's and it now hous- es Panchero's. But for decades it was referred to simply as Sanxay's Corner, so integral was the family to the town. Although J. P. Sanxay, the second son, ran the store, he "developed for everything like business, and all its ac- tivities, such intense antipathy, to render him almost mor- bid," according to his brother. Although he took up other interests and moved away, J. P. and his wife retired to the family home at 109 E. Market, where he died in 1901. Meanwhile, his brother, Theodore Frederic, had become an attorney in the East. He still read Iowa City newspapers and tried to visit every year. He wrote the Old Settlers Association in 1908, "The circumstance of my birth in Iowa City gives me a great affection for the place, and I confess that, though the major part of my life has been lived elsewhere, as the years roll on I find my thoughts turning more and more to the old home of my boyhood, and I begin to feel that I should like to end my life there, where it began." He died in New York in 1925 but was buried here in Oakland Cemetery. An impressive monument marks his grave. His love of his hometown extended to the Univer- sity of Iowa. His estate established an annual award for a liberal arts graduate; the award still exists as the Sanxay Prize. The initial gift for the prize was $15,000—equal to $210,000 in today's dollars. Sharing a History with the University IN 1946, EUGENE AND BLANCHE GILMORE bought "the little neo-classic house on East Market street," as Blanche described it. Eugene Gilmore served as Univer- sity of Iowa president from 1934 to 1940 (and before that, as vice governor-general of the Philippine Islands, and then professor and dean of the UI law school). Despite the troubling economic times of the Great Depression, the university under his leadership acted entrepreneurially, adding the Law Commons, Hillcrest Residence Hall, the Theatre Building, and the Art Building to the campus. According to Blanche Gilmore, the Sanxay-Gilmore House's unusually large foundation stones were "left over from the construction of the capitol building." That certainly seems fitting, because the Sanxays, arriving here even before Old Capitol was begun, were certainly part of the foundation of this community. Their 1843 house— and its juxtaposition to the downtown and campus—is a compelling reminder of the early days in Iowa City, when bricks were just becoming available but entrepreneurship and civic values were already paramount. Gloria Dei Lutheran Church has owned the house in recent decades and has been a good steward. Now the church is selling the lot to the University of Iowa and pro- posing to move the house (with university assistance) to the courtyard at 130 E. Jefferson Street. At first glance, this might seem like a good solution. The National Park Service, however, states that historic buildings should remain where their history happened. In other words, the location and orientation of the Sanxay- Gilmore House is indeed part of its story and key to its significance. Protecting a Historic Green Space FURTHERMORE, THE COURTYARD at 130 E. Jeffer- son (the proposed receiving site) is part of another story. The State Historic Preservation Office, representing the National Park Service, has delineated several issues re- lated to inserting the house here. One of these issues is the courtyard's association with the adjoining building, known historically as the Park House Hotel (1852-1857) 130 E. Jefferson Street was St.Agatha's Female Seminary for Girls for five decades, and then Svendi Hall, a private dormitory for women. This photo, circa 1891, shows the courtyard west of the building. and St. Agatha's Female Seminary. St. Agatha's was a girls' boarding and day school operated by the Sisters of Charity of the Blessed Virgin Mary. The Sisters of Charity in the Midwest—like Cathe- rine Beecher and other 19th -century educators — valued natural spaces for its female students. Physical exercise in the outdoors was essential; so were opportunities to study botany and contemplate nature. When the Sisters of Charity started advertising another Iowa school simi- lar to St. Agatha's in 1858, they extolled its location "in the midst of a grove of luxuriant timber, the shady walks of which, together with the grounds which are elegantly laid out, render it a most eligible place for the instruction of young Ladies." After St. Agatha's opened on Jefferson Street in 1861,a stable was moved from the courtyard and a board fence erected, granting the students and teachers some privacy and protection. Later, an arbor appeared. According to 1880s catalogs for St. Agatha's, the school "derives many advantages from its location in Iowa City, Even today, the courtyard at 130 Jefferson holds true to its ori- gins as a treasured green space in the oldest part of Iowa City. is beautifully and healthfully situated between groves, woods, and on a winding river." St. Agatha's closed in 1909 and the large building be- came Svendi Hall (and later Burkley Place), a privately owned women's dormitory. The women boarders would have enjoyed the courtyard as a remnant of nature. Over all these decades, the courtyard has functioned as a tranquil, restorative green space in a heavily built area of town. Inserting an 1843 house here would be a dis- service not only to the needs of today's urban dwellers, but also to the history of both the Sanxay-Gilmore House and St. Agatha's. The significance of two historic proper- ties would be diminished. Honoring a Sense of Place WE ENCOURAGE the University of Iowa to build upon its long commitment to historic properties and its part- nership with the Iowa City community. As the university conducts feasibility studies for construction of an entre- preneurial center in the area, we believe that its leaders should indeed embrace its entrepreneurial and innova- tive spirit and build around this historic home at 109 East Market—just as the Pappajohn Building was built around Gilmore Hall on campus. There are plenty of national examples of new architecture juxtaposed with historic structures, where new and old complement each other. It can be done. Here lies a wonderful opportunity for the university and creative architects to do something truly stellar, in honor of our shared history. And we urge the City of Iowa City to work with all parties to protect the Sanxay-Gilmore House, the oldest house within our original city limits, and to keep it where it first arose in 1843—a contemporary in time, space, and story of Old Capitol itself. IOWA DEPARTMENT OF CULTURAL AFFAIRS CHRIS KRAMER, ACTING DIRECTOR I(��1�1� �33n w ��!l��C�I� a., t,� V�d ��i��+ �;3s � �)i�)� � °�' ��( ��)1�E1� idf�IL �a�3��s ��)a �� a�h�� i �� _ �3)�a�a��x �..� �ts �� =i I`} �}� I�J��J�1 � i��m')�� ( I<IM REYNOLDS, GOVERNOR ADAM GREGG, LT. GOVERNOR February 15, 2018 Robert Miklo, Senior Planner Iowa City Historic Preservation Commission 410 E. Washington Street Iowa City, IA 52240 Dear Mr. Miklo, We are writing to provide the State Historic Preservation Office's perspective on various options under consideration for the Sanxay-Gilmore House at 109 Market Street. This letter supplements an earlier letter we sent you in September 2017. We commend Iowa City for exploring all avenues to preserve this extremely important property. Recent research had documented that the house was constructed by 1843 and is contemporary with the Old Capitol. As a rare survival of Iowa City's earliest history, the Sanxay-Gilmore House speaks to the city's founding and role as the territorial capital and first state capital of Iowa. Additionally, as the residence of President Eugene Gilmore and his wife Blanche, the house has an important link to the twentieth-century history of the University of Iowa. We also would like to thank Gloria Dei Lutheran Church for being good stewards of the 175 -year old Sanxay-Gilmore House. It is because they have cared for the house and have used it, that it remains today as a reminder of our state's early development. We understand that there are three options under consideration currently. For each option we have noted below our comments with respect to historic preservation and National Register eligibility. Leave the house in its original location. Always, the best preservation practice is to leave a historic property in its original location so the important connection between property and site is preserved. Leaving the Sanxay-Gilmore House in place also preserves its historic orientation. If the house remains on its original lot, it would remain eligible for the National Register, preservation grants and historic tax credits. Finally, this option does not expose the house to the physical risk associated with moving a historic building. Move the house on to the adjacent property either completely or partially. This option would preserve the property's historic orientation. This option also preserves the property's National Register eligibility as well as eligibility for preservation grants and historic tax credits. This option exposes the house to the potential for physical damage but because of the relative short distance the house would travel that risk is minimized. Move the house into the courtyard between the Park House/St. Agatha's and St. Mary's Convent. This is the least desirable option because it will have an adverse effect on three historic properties: the Sanxay-Gilmore House, the Jefferson Street Historic District (listed in 2004) and Park House/St. Agatha's (individually listed in 1978). The STATE HISTORICAL BUILDING ®600 E. LOCUST ST. DES MOINES, IA 50319 � 515.281.5111 IOWACULTURE.GOV � adverse effect on the three properties will be taken in turn below. Adverse effect on the Sanxay-Gilmore House: Moving the house to Jefferson Street will destroy the connection between the house and its historic site. The house would also need to be rotated 180 degrees changing the historic orientation facing north to facing south. Further analysis would need to be done to determine how this would affect the National Register eligibility of the house itself. However, the most serious impact is on the district itself and the Park House which is detailed below. Adverse effect on the Jefferson Street Historic District and Park Ho s Female Semina The more serious concern posed by this option is the loss of the green space within the historic district and adjacent to the Park House House/St. Agatha Female Seminary. According to Sanborn maps, the courtyard has been open space since at least 1883 and probably much earlier. The 1888 Sanborn Map shows the presence of an arbor documenting the value of the space as a restorative landscape for the students enrolled in the seminary and later for the residents of the apartment following the closure of the seminary. Additionally, inserting the Sanxay-Gilmore House into this green space will disrupt the historical rhythm of the streetscape and remove the last remaining green space in the district. The other open spaces noted on the 1839 map of Iowa City in this immediate area—City Park and Center Market—are no longer extant. As a result, it is particularly important to preserve this rare surviving green space. While architecturally the Sanxay-Gilmore House appears compatible with the other buildings in the Jefferson Street Historic District, its construction date of 1843 is outside the district's 1850-1954 period of significance. Relocating the house into the district would change the number of resources within the district and require that the period of significance be extended. For these reasons, an amendment to the district would need to be provided to the State Nominations Review Committee. The Committee would consider the proposed relocation of the house into the district and in turn would make a recommendation to the National Park Service as to whether the relocation would affect the eligibility of the district and the individually listed Park Hotel. Depending on the outcome of the Committee's recommendations and the National Park Service's decision, this oV tion may jeopardize future preservation funding and historic tax credits for these properties. We also recommend that if this option is selected, an archaeological survey should be done to ascertain whether there are archaeological resources that will be disturbed by the project. Further documentation and data recovery may be needed. Thank you again for giving our office the opportunity to provide comment on this project. Sincerely, Paula Mohr, Ph.D. CLG Coordinator and Architectural Historian Steve King, AIA Deputy State Historic Preservation Officer IOWA DEPARTMENT OF CULTURAL AFFAIRS STATE HISTORICAL BUILDING 600 E. LOCUST ST. DES MOINES, IA 50319 515.281.5111 IOWACULTURE.GOV 2 GLORIA DEI LUTHERAN CHURCH A Congregation of the Evangelical Lutheran Church in America 123 EAST MARKET STREET IOWA CITY, IOWA 52245-1731 (319) 338-2893 FAX (319) 338-1899 February 21, 2018 To: The Honorable Mayor, James Throgmorton; City of Iowa City Ms. Ginalie Swaim; Chairperson, Iowa City Historic Preservation Commission Re: Gloria Dei Christus House (Sanxay-Gilmore House)109 East Market Street Representatives of Gloria Dei Lutheran Church appreciate the thoughtful dialogue we have shared over the last several weeks in regard to our proposal to relocate and to restore the Christus House on the green space on the north side of the 100 block of East Jefferson Street. The history of the house, believed to have been built in 1843, and the significance of green space within the Jefferson Street Historic District have been highlighted. We have heard the concerns you expressed of the negative impact of relocating the house to the green space might have on the neighborhood and on the entire historic district. Based on the information we have received from The State Office of Historic Preservation, The Iowa City Historic Preservation Commission, and The Friends of Historic Preservation as well as concerns expressed by Iowa City Councilors, we have reconsidered our proposal. Gloria Dei congregation will no longer pursue nor support moving the house to the green space on the 100 block of Jefferson Street or to any other location on the current block. The congregation wishes to thank the Hodge Family for their willingness to consider donating their land for the move. It was a wonderful offer we now find the congregation must decline. Having been good.stewards of the historic house for over 25 years, Gloria Dei congregation has determined that we can no longer continue in that role. The stewardship of the house must be passed on to others whose mission and expertise match the need. Since 1858, Gloria Dei Lutheran Church's mission on the corner of Dubuque and Market Streets has been to spread the good news of Jesus Christ to our community. These last few months have been spent in discernment on how best to continue our support for the Lutheran Campus Ministry — to whom we have gifted the use of the Christus House — and their mission to work with the students of the University of Iowa. We must clearly declare our mission is not about a historic structure; our mission is sharing the message of God's saving grace! GLORIA DEI LUTHERAN CHURCH A Congregation of the Evangelical Lutheran Church in America 123 EAST MARKET STREET IOWA CfTY, IOWA 52245-1731 (319) 338-2893 FAX (319) 338-1999 We are thankful to the leadership of the University of Iowa for their support in the purchase of our two houses which will allow the congregation to maintain our facilities and continue our mission to serve all people, especially students and members of the University of Iowa community. Their expressed and steadfast support for faith -based churches in the heart of our community and near the campus is deeply appreciated. Therefore, the Gloria Dei congregation desires to gift the Christus House (Sanxay-Gilmore House) to an entity whose mission is to preserve Iowa City's historic properties and who has the financial resources to relocate, restore, and maintain the house in a safe location beyond the current block in which it is located. We will assist in the relocation effort to an approved site by donating $50,000 for that purpose. We invite you to find a qualified steward and a safe location, out of development's way, so that the house may be preserved for future generations. Jean Donham Vice President, Gloria Dei Lutheran Church cc: Geoff Fruin, City of Iowa City David Kieft, Jessup Hall, The University of Iowa Alicia Trimble, Friends of Historic Preservation Iowa City Press Citizen The Gazette Roger Dykstra Senior Pastor, Gloria Dei Lutheran Church � r CITY OF IOWA CITY March 5, 2018 410 East Washington Street Iowa City, Iowa S2240-1826 (3 19) 356-5000 (319) 356-5009 FAX www.icgov.org Vice -President Jean Dykstra and Senior Pastor Roger Dykstra Gloria Dei Lutheran Church 128 E. Market Street Iowa City, Iowa 52245-1731 Dear Jean and Roger, Thank you for your very thoughtful February 21 memo concerning Gloria Dei Christus House (Sanxay-Gilmore House) at 109 Market Street. As I write this letter, I am looking at the brochure you gave me when we met back in January. The brochure vividly reveals that Gloria Dei has been a very important part of Iowa City from the date First English Lutheran Church was built in 1858, through the moment in 1962 when a fire destroyed the first brick church, to the present day. We in City government want to see Gloria Dei thrive in its present location and thereby to continue fulfilling its mission of serving all people, especially students and members of the University of Iowa community. As you have been looking to the future, you have had to decide what to do with the Christos House. In addition to deliberating as a congregation, you have reached out to members of the Historic Preservation Commission and Friends of Historic Preservation, and to City government officials, including City Manager Geoff Fruin and me. I understand the complexities associated with the decision and presume it was a difficult one to make. But it was made with considerable thought and care. As a result of these deliberations, you have decided not to pursue or support the original idea of moving the house to the green space on the 100 block of Jefferson Street or to any other location OR the current Market Street block. You have also decided to gift the house to an entity whose mission is to preserve Iowa City's historic properties and who has the financial resources to relocate, restore, and maintain the house in a safe location beyond the current block in which it is located. Moreover, you have committed to donating $50,000 to assist in moving the house to an approved location. In the coming weeks City staff, along with representatives of the Historic Preservation Commission and Friends of Historic Preservation, will actively investigate possible sites for the relocated home. We greatly appreciate your commitment to working with us as we assess possible sites for the house's preservation. We ask that the Church and the University of Iowa continue to be supportive and patient with us as we find a new location for this vitally important piece of our community's history. Best re ds, f Jim ogmorton Mayor of Iowa City Cc: Geoff Fruin, Iowa City City Manager Ginalie Swaim, Iowa City Historic Preservation Commission Alicia Trimble, Friends of Historic Preservation David Kieft, The University of Iowa AGREEMENT TO TRANSFER REAL ESTATE BETWEEN THE CITY OF IOWA CITY AND THE BOARD OF REGENTS, STATE OF IOWA WHEREAS, the Board of Regents, State of Iowa, for the use and benefit of the University of Iowa (hereinafter "UI) purchased real property located at 109 E. Market Street, Iowa City, Iowa for future growth and development of the UI campus; and WHEREAS, located on the above referenced land is an older home referred to by City as the Sanxay-Gilmore home (hereinafter "Home") determined by the City of Iowa City (hereinafter "City") to be of significance and value to the City and community; and WHEREAS, UI has agreed not to raze the Home if the Home could be moved, at a reasonable cost, to a suitable alternative location; and WHEREAS, City owns the metered parking lot across the street from the Home, and such otherwise vacant parcel is approximately the same size as the parcel where the Home now sits; and WHEREAS City and UI have determined the City owned parking lot site can accommodate and is a suitable location for the Home. THEREFORE, City and UI enter into this Agreement to Transfer Real Estate (hereinafter "Agreement") whereby under certain terms and conditions agreed to by the parties as set forth within this Agreement, City shall transfer to UI a parcel of land identified as Parcel#1010305002 and further described as the East 59' of the West 63', Lot 7, Block 77 Original Town, Iowa City, Iowa. All as described and depicted on Exhibit A, attached to and incorporated into this Agreement, (hereinafter the "Property"). 1. Transfer Price. As UI will be paying for the cost of the Home relocation, remodeling the Home, and the upkeep and maintenance of the Home into the future; and under the terms and conditions set forth in this Agreement, City shall transfer the Home to UI for no cost ($0.00) upon the satisfaction and waiver of all of UI's obligations and conditions specified herein. 2. UI Pre -Transfer Obligations. • UI, at its sole cost and expense shall contract to initiate a Phase I environmental assessment. Any negative findings in such assessment shall be shared with City within 3 days of receipt of the report. UI, at its sole cost and expense shall retain the services of an engineering, structural, and/or design professional to develop plans and specifications for: a) the physical move/relocation of the Home from its current location at 109 Market Street, Iowa City to the Property; and b) a new foundation to be built on the Property to support the Home; and c) all new utility connections for the Home on the Property; and d) plans for final site development, including parking, of the home at the Property; and e) interior and exterior renovations of the Home to support new programmatic space for UI that are sensitive to the age and architecture of the Home, with the further understanding that UI shall consult the guidelines of the Secretary of the Interior's Standards for Historic Properties as it plans any exterior renovations to the Property; and f) site restoration of the Home's former site on University property. The City may designate a staff member to be part of the UI project team that develops such plans and specifications. As plans are developed, City shall make the Property available to UI for necessary testing and inspections. UI shall only be obligated to restore the property following any such testing if UI elects not to move forward with Home relocation or if such testing leaves one or more revenue generating parking spaces usable for a period of more than seven days. • Upon completion of the above specified plans and specifications, UI shall issue the documents for public bidding thru its regular policy and procedures for bidding capital projects per State of Iowa Code; but will not award the contract until the Property is transferred as set forth below under Section 4. 3. City Pre -Transfer Representations & Obligations. • City represents that to the best of its knowledge and belief there are no encumbrances, liens or mortgages on the Property; and City shall not further encumber the Property with any mortgages or liens without prior written approval from UI. • City, at its expense, shall obtain an abstract of title to the Property continued through a date not more than 30 days prior to the scheduled closing of this transaction and deliver it to UI. It shall show marketable title in City in conformity with this Agreement, Iowa law and title standards of the Iowa Bar Association. City shall make every reasonable effort to promptly perfect title. If closing is delayed due to City's inability to provide marketable title, this Agreement shall continue in full force and effect until either party terminates the Agreement after giving ten days written notice to the other party. The abstract shall become the property of UI when the conveyance instrument from City to UI is recorded • City warrants to the best of its knowledge and belief there are no abandoned wells, solid waste disposal sites, hazardous wastes or substances, or underground storage tanks located on the Property, and City has done nothing to contaminate the Property with hazardous wastes or materials. City warrants the Property is not subject to any local, state or federal judicial or administrative action, investigation or order, as the case may be, regarding wells, solid waste disposal sites, hazardous wastes or substances, or underground storage tanks. If there exists any abandoned wells, UI may require City to cap the well in accordance with all applicable laws and regulations. • City shall bear the risk of loss or damage to the Property prior to closing and possession. City agrees to maintain existing liability insurance on the entire Property 4. Closing and Transfer. Closing shall occur after the plans and specifications are developed and bid in Section 2 above of this Agreement but before UI awards the contract in accordance with Board of Regents policies and processes. This transaction shall be considered closed upon the delivery of the title transfer documents to UI. City shall convey the Property to UI via warranty deed, free and clear of all liens, restrictions and encumbrances except as provided in Section 5 of this Agreement. City and UI are both exempt from real estate taxes, and as such, there are no real estate taxes to pro -rate at the time of transfer from City to UI. 5. UI Post Closing Obligation. UI shall maintain and preserve the Home with sensitivity to the age, architecture, and historic nature of the Home for a minimum period of forty (40) years following the transfer date from City to UI. If the UI determines it no longer has use for the home within the forty year period the home and property shall revert to City ownership and the UI shall transfer the property to City by warranty deed free and clear of all liens, restrictions and encumbrances.. After the forty year preservation period the UI agrees to either preserve the home on-site or on another suitable property, or provide the City the ability to relocate the home with an accompanying two-year period to accomplish the move. Should the city not exercise the option to relocate the home and the UI moves forward with sale of both the home and property, the UI agrees not to object to any City led effort to designate the structure as a national and/or local historic landmark. 6. General Provisions. In the performance of each part of this Agreement, time shall be of the essence. This Agreement shall apply to and bind the successors in interest of the parties. This Agreement contains the entire agreement of the parties and shall not be amended except by a written instrument duly signed by City and UI. Paragraphs and headings are for convenience of reference and shall not limit or affect the meaning of this Agreement. Words and phrases herein shall be construed as in the singular or plural number, and as masculine, feminine or neuter gender according to the context. 7. Survival. Provisions of this Agreement intended by their terms and conditions to (i) take effect after closing or (ii) continue in effect after closing, shall survive the closing on this transaction. Approved for UI: David Kieft Date Business Manager, University of Iowa Approved for City: Bruce Teague Date Mayor, City of Iowa City MINUTES PRELIMINARY HISTORIC PRESERVATION COMMISSION EMMA J. HARVAT HALL May 14, 2020 MEMBERS PRESENT: Thomas Agran, Kevin Boyd, Helen Burford, Gosia Clore, Sharon DeGraw, Lyndi Kiple, Cecile Kuenzli, Quentin Pitzen, Jordan Sellergren, Austin Wu MEMBERS ABSENT: None STAFF PRESENT: Jessica Bristow, Anne Russett OTHERS PRESENT: Ginalie Swaim, Sean Hilton, Megan Schott, Ayman Sharif, Nathaniel Bequeaith, Ashley Carol -Fingerhut, Gary Milavetz, Alec Deer Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting was held because a meeting in person was impossible or impractical due to concerns for the health and safety of Commission members, staff, and the public presented by COVID-19. RECOMMENDATIONS TO COUNCIL: By a vote of 10-0 the Commission recommends approval of the local landmark designation for the property at 109 East College Street. By a vote of 10-0 the Commission recommends approval of the local landmark designation for the property at 111-113 East College Street. By a vote of 10-0 the Commission recommends approval of the local landmark designation for the property at 115 East College Street. By a vote of 10-0 the Commission recommends approval of the local landmark designation for the property at 117-123 East College Street. By a vote of 10-0 the Commission recommends that City Council execute the proposed transfer agreement obligating the City and the University to preserve the Sanxay-Gilmore House as proposed therein. CALL TO ORDER: Chairperson Boyd called the electronic meeting to order at 5:30 p.m. utilizing Zoom. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: There was none. PUBLIC HEARINGS — LANDMARK DESIGNATIONS: HISTORIC PRESERVATION COMMISSION May 14, 2020 Page 8 of 14 FINAL PRESENTATION ON THE IOWA CITY HISTORIC PRESERVATION INITIATIVE PROJECT BY THE STUDENTS OF THE GRADUATE SCHOOL OF URBAN AND REGIONAL PLANNING. Sean Hilton and Megan Schott, two members of the team, presented their final presentation. Other team members include Nathanial Bequeaith and Ayman Sharif. Schott explained the University of Iowa Graduate School of Urban and Regional Planning had been working with the City of Iowa City, as well as the Iowa City Downtown District, to do a project about historic preservation in the downtown and identifying some areas where there may be some challenges, some opportunities, and some flexibility in future historic preservation policy in Iowa City. The team started this in August and just wrapped up this week. During the year, the team analyzed historic preservation practice in Iowa City and how that practice relates to economic, environmental, and social goals. The team reviewed existing tools and best practices to produce a set of recommendations. Recommendations regarding social values included highlighting more of the minority and immigrant population in Iowa City, as well as educational programming to provide information on the benefits of historic preservation. Establishing a workforce competent in historic preservation would assist in the efforts. The team recommended shortened long-term public engagement plans for historic preservation. Continuing the emphasis of Downtown as a center for arts and culture, identifying opportunities to reuse structures instead of demolishing them, and then engaging schools, nonprofits, and neighborhood groups in historic preservation, and the coordination with Kirkwood Community College to revive the interior and exterior certificate series that was once offered. One key environmental recommendation would be to clarify the role of preservation in the Climate Action Plan. It could be added as a goal to preserving buildings in the name of sustainability, increasing the retrofits of older buildings. There were not a lot of people taking advantage of energy audits and seeing what could be done to make buildings more efficient, and then implementing an adaptive reuse ordinance. This is an ordinance that expedites changes in use and grants any sort of incentive to reuse buildings. The group reported on economic values, including an introduction to economic values and historic preservation, funding mechanisms, affordability, which covers historic tax credits, federal and state tax credits, and everything in between. Recommendations included a survey implemented at regular intervals to gather data on commercial and residential affordability and availability, implementing a split -rate tax incentive, and enhancing and expanding funding opportunities for beginning project loans. This was viewed as a barrier by project owners or building owners because of the upfront costs of preservation. Their final report will be available at: https://www.urban.uiowa.edu/iisc/2019-2020-projects SANXAY-GILMORE HOUSE AGREEMENT. Russett provided some background related to the Sanxay-Gilmore House. Gloria Dei Lutheran Church sold the Sanxay-Gilmore House, which is located at 109 East Market Street, to the University of Iowa in 2018. There were a lot of concerns regarding the future of the building. HISTORIC PRESERVATION COMMISSION May 14, 2020 Page 9 of 14 There were concerns that the building could potentially be demolished. Staff, Bristow, and Ginalie Swaim, former Chair of the Preservation Commission, analyzed potential sites for relocating the Sanxay-Gilmore House. As part of that analysis they identified that the vacant lot across the street from the home was the most appropriate site for relocation. In addition to that, Staff secured an emergency grant from the State to assess the structural condition of the home. That final report concluded that the building could be moved, and it could be rehabilitated. Since that report came out Staff has been working with the University to identify possible solutions to preserve the building. At this point, Staff has reached an agreement with the University to move the building to the City -owned lot across the street. Tonight, the Commission is being asked to make a recommendation to City Council regarding that draft transfer agreement. Russett shared a map showing location of the Sanxay-Gilmore House and the vacant City - owned lot across the street, which is the location where it would be moved. She noted the full draft agreement was included in the agenda packet. In the draft agreement it states what the University would be responsible for. The University would be responsible for relocating the house to the City -owned parking lot. They would cover all the costs associated with consultants and engineers to make that move. They would remodel the house, keeping the Secretary of Interior standards in mind. They would be responsible for maintaining and preserving the home with sensitivity to the age, architecture, and historic nature of the home for a minimum of 40 years. If the University no longer had a use for the home within that 40 -year period, ownership would revert to the City. Additionally, after the 40 -year period, the University can either preserve the home on site or, if they choose, on another suitable property. Russett noted City Staff has received some concerns about the proposed location of the vacant parking lot. That parking lot is currently used by religious institutions in that area and they have concerns about that lot potentially being occupied by a structure. Staff is recommending that the Commission recommend the City Council authorize execution of the agreement. Boyd asked if any members of the public wished to speak. Ashley Carol -Fingerhut spoke. She is the new Executive Director of Iowa Hillel, a foundation for Jewish life on campus at the University of Iowa. The foundation would be the potential next-door neighbors to this house. The foundation is currently located at 122 East Market Street. She said they want to be good neighbors but would like the opportunity to understand what was happening with this project and any impacts it would have on their organization and their students. Carol -Fingerhut said their concerns include taking away parking next to their building, which is used by students. Boyd explained the City has been working with the University on this for a while. They have come to an agreement. If the Commission approved the recommendation tonight, the agreement would go to City Council for their approval. He was not sure if any parking would remain but the house may not take the entire lot. Gary Milavetz, board member at the Hillel House, said he supported Carol-Fingerhut's statement. He said they have not had time to consider what is going on and the implications it could have regarding programming for students, which also has a potential for community HISTORIC PRESERVATION COMMISSION May 14, 2020 Page 10 of 14 impact. He said they do not have a problem with the house but noted it will have implications for their programs. Alec Deer, also a board member at Hillel, echoed the statements of Carol -Fingerhut and Milavetz. Ginalie Swaim spoke. She is the current Board President of Friends of Historic Preservation, an Iowa City nonprofit since 1975. She said she found herself again speaking about Iowa City's oldest remaining house within the original town limits. Before joining the Friends Board, Swaim chaired the Commission. She said this has been an agenda item for a long time. There have been a lot of people working on viable options for this building. She said the Commission's recommendation in the 2015 Comprehensive Plan called to preserve this building. In the fall of 2017, Alicia Trimble, who was director of Friends at that time, and Swaim, representing the Commission, began months of meeting and communication with City Staff, with the Mayor at that time, and the City Council; with Gloria Dei Lutheran Church, and with the University and the community. In early 2018 Preservation Iowa identified this house as one of the most endangered properties in the state. In 2019, as a Friends representative, Swaim again addressed the Council on trying to find a viable option. Swaim said the City has listened and thought carefully about how this 1843 structure could survive. She thought the agreement would be a very sound solution for an important building for five reasons. First, the location. In the best of worlds, the house would be best if it could stay where it is. It cannot, but across the street can also work quite well. Swaim recognized the lot has some parking spaces that are useful. Parking is always a premium in Iowa City. She said saving Iowa City's oldest house is really important, too. Across the street it will still be quite close to Old Capitol, the town's other oldest structure. The second reason this is a sound solution is that the Secretary of Interior standards will be kept in mind for any remodeling inside. Some interior spaces need a lot of updating, but other spaces retain some 19th Century details that are quite wonderful. Swaim was pleased the University will keep those standards in mind. Third is recognizing the importance. The University will be required to maintain and preserve the home with sensitivity to the age, architecture, and historic nature. She said it is now accepted by all parties that this 1843 house is a fine example of Greek Revival with later Italianate details that are representative of Iowa City's founding years. The fourth reason is the use. The agreement speaks to appropriate renovations to support new programmatic space for the University. This shows that the University realizes that Sanxay- Gilmore House, like many historic buildings, can and will be used. That is every preservationist's dream, that older houses are recognized, preserved, and used. The fifth reason is the future. The University is agreeing to 40 years of stewardship. That is a good new lease on life for a house that is almost 180. After that, the house may well come back to the City, well-preserved and appreciated. Swaim said she had nothing but gratitude for City Staff, including Jessica Bristow and Geoff Fruin, and others for working on this, including former Mayor Jim Throgmorton and Council HISTORIC PRESERVATION COMMISSION May 14, 2020 Page 11 of 14 members who continue to believe in this house; former owner Gloria Dei Lutheran Church, who have been good stewards of the house for so long; the University for the wisdom of adding Sanxay-Gilmore to their campus and thus allowing students and staff to step back in time every time they enter the house. Lastly, Swaim thanked the Commission for what she hoped would be a unanimous vote forwarding this proposal to the City Council. Boyd asked if the City was giving the entire lot to the University for the lease. Russett said site plans would need to be reviewed, but most of the lot would be used for the house. She was not sure if there would be any space left for parking. Agran pointed out the City can negotiate this agreement and work to find a solution. He noted other City initiatives that have to do with traffic calming and buffered bike lanes. If the City energy and vision is there, there might be the ability to leverage this moment in a way that could create more parking in the area for these kinds of organizations that need the parking. MOTION: Burford moved that the Historic Preservation Commission recommend the City of Iowa City City Council execute this proposed agreement. Wu seconded the motion. The motion carried on a vote of 10-0. Boyd asked Russett, as this moved forward, to share Commission members' concerns about finding solutions for parking. REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF Certificate of No Material Effect — Chair and Staff Review. 1022 East College Street — East College Street Historic District (rear addition membrane roof replacement, deteriorated siding and trim repair and replacement). Bristow said this involved replacement of a roof membrane on this house at 1022 East College Street. The one-story addition in the back needed a new roof membrane. There are significant areas of damage to trim and siding, too. Any damage to material/trim will be repaired and replaced only if necessary, and it will match the existing. Minor Review — Staff Review. 737 Grant Street — Longfellow Historic District (modern window replacement). Bristow said this stucco bungalow on Grant Street had one window that was a modern, casement -style window in the kitchen. It is being replaced to fit the original opening size, so it will not have odd, wide trim and the trim will match the others. CONSIDERATION OF MINUTES FOR APRIL 9, 2020 MOTION: Agran moved to approve the minutes of the Historic Preservation Commission's April 9, 2020 meeting. Clore seconded the motion. The motion carried on a vote of 10-0. COMMISSION INFORMATION AND DISCUSSION: Montgomery -Butler House. Prepared by: Anne Russett Senier Planner. 410 E. Washington St., loam CRY. IA 52240 (310) 356-5251 RESOLUTION NO. 20.157 Resolution authorizing conveyance of approximately 0.20 acres of land located on E. Market Street between N. Dubuque and N. Clinton Streets to the University of Iowa. Whereas, on May 14, 2020, the Historic Preservation Commission recommended that the City Council execute a purchase agreement to sell land to the University of Iowa upon which the University could move and preserve the Sanxay-Gilmore House, currently located at 109 E. Market Street; and Whereas, the Sanxay-Gilmore House is the oldest -known residence remaining in the city and an important historic resource; and Whereas, it is in the public interest to convey approximately 0.20 acres of land located on E. Market Street between N. Dubuque and N. Clinton Streets to the University of Iowa in exchange for the preservation of the Sanxay-Gilmore House. Whereas, on June 2, 2020, the City Council adopted a Resolution proposing to convey its Interest in approximately 0.20 acres of land kx•.ated on E. Market Street hetween N. Dubuque and N. Clinton Streets, authorizing public notice of the proposed conveyance., and setting the date and time for the public hearing; and WHEREAS, following the public hearing on the proposed conveyance, the City Council finds that the conveyance is in the public interest. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that: 1. Upon the direction of the City Attorney, the Mayor and the City Clark are authorized to execute and attest a purchase agreement for the conveyance of the Clive interest in approximately 0.20 acres of land on E. Market Street between N. Dubuque and N, Clinton Streets to the University of Iowa for the use and benefit of the University of Iowa, In a form of agreement attached hereto. 2. The Mayor and City Clerk are hereby further authorized to execute any and all documentation necessary to effectuate the transfer contemplated herein. 3. The City Attorney is hereby authorized to deliver a deed to the State of Iowa and to carry out any actions necessary to consummate the conveyance required by law. Resolution No. ? ? Page 2 It was moved by Mims _ and seconded by Bergus the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Bergus x _ Nbms __x_ Salib x Taylor x _ Teague g— -- Thomas Weiner Resolution No. 20 -LU Page 3 Passed and approved this 16th day of June 2020. ,-Cay MAY (& r ved 6y City Attorney's Office (Sara Greenwood Hektoen —6/11/2020) _t ATTEST: _ CI CLERK AGREEMENT TO TRANSFER REAL ESTATE BETWEEN THE CITY OF IOWA CITY AND THE BOARD OF REGEtV`TS, STATE OF IOWA WHEREAS, the Board of Regents, State of Iowa, for the use and benefit of the University of Iowa (hereinafter "UI) purchased real property located at 104 F. Market Sheet, Iowa City, Iowa for future growth and development of the Ul campus; and WHEREAS, located on the above referenced land is an older home referred to by City as the Sanxay-Giimorc home (hereinafter "home") determined by the City of Iowa City (hereinafter "City") to be of significance and value to the City and community; and WHEREAS, UI has agreed not to raze the Home if the Home could be moved, at a reasonable cost, to a suitable alternative location; and WHEREAS, City owns the metered parking lot across the street from the Home, and such otherwise vacant parcel is approximately the same size as the parcel where the Home now sits; and WHEREAS City and UI have determined the City owned parking lot site can accommodate and is a suitable location for the Homc, THEREFORE, City and LI enter into this Agreement to Transfer Real Estate (hereinafter "Agreement") whereby under certain terms and conditions agreed to by the parties as set forth within this Agreement, City shall transfer to UI a parcel of Iand identified as ParcelN1010305002 and further described as the East 54' of the West 631, Lot 7, Block 77 Original Town, Iowa City, Iowa (hereinafter the "Property"). I. Transfer Prlce. As UI will be paying for the cost of the Home relocation, remodeling the Home, and the upkeep and maintenance of the IIomc into the fixture; and under the teems and conditions set forth in this Agreement, City shall transfer the Home to UI for no cost ($0,00) upon the satisfaction and waiver of all of Ill's obligations and conditions specified herein. 2. III Pre -Transfer Oli ftattons. UI, at its sole cost and expense shall contract to initiate a Phase I enviroumental assessment. Any negative findings in such assessment shall be shared with City within 3 days of receipt of the report, UI, at its sole cost and expense shall retain the services of an engineering, structural, and/or design professional to develop plans and specifications for: a) the physical movc'rciccafQn of the home fzom its current location at I W Market Street, Iowa City to the Property; and b) a new foundation to be built on the Property to support the home; and c) all new utility connections for the Home on the Property; and d) plans for final site development, including parking, of the home at the Property; and e) interior and exterior renovations of the Home to support new programmatic space for Ul that are sensitive to the age and architecture of the Home, with the further understanding that UI shall consult the guidelines of the Secretary of the Interior's Standards for Historic Properties as it plans any exterior renovations to the Property; and t? site restoration of the Home's former site on University property. The City may designate a staff member to be part of the UI project team that develops such plans and specifications. As plans are developed, City shall make the Property available to U] for necessary testing and inspections. Ul shall only be obligated to restore the property following any such testing if UI elects not to move forward with Home relocation or if such testing leaves one or more revenue generating parking spaces usable for a period of more than seven days. Upon completion of the above specified plans and specifications, UI shall issue the documents for public bidding thm its regular policy and procedures for bidding capital projects per State of Iowa Code; but will not award the contract until the Property is transferred as set forth below under Section 4. City Pre -Transfer Representations & Obligations. G City represents that to the best of its knowledge and belief there are no encumbrances, liens or mortgages on the Property; and City shall not further encumber the Property with any mortgages or liens without prior written approval from Ui. City, at its expense, shall obtain an abstract of title to the Property continued through a date not more than 30 days prior to the scheduled closing of this transaction and deliver it to UI. It shall show marketable title in City in conformity with this Agreement, Iowa law and title standards of the Iowa Bar Association. City shall make every reasonable effort to promptly perfect title, If closing is delayed due to City's inability to provide marketable title, this Agreement shall continue in full force and effect until either party terminates the Agreement after giving ten days written notice to the other party. The abstract shall become the property of UI wben the conveyance instrument from City to Ul is recorded City warrants to the beat of its knowledge and belief there are no abandoned wells, solid waste disposal sites, hazardous wastes or substances, or underground storage tanks located on the Property, and City has done nothing to contaminate the Property with hazardous wastes or materials. City warrants the Property is not subject to any local, state or federal judicial or administrative action, investigation or order, as the case may be, regarding wells, solid waste disposal sites, hazardous wastes or substances, or underground storage tanks. If there exists any abandoned wells, UI may require City to cap the well in accordance with all applicable laws and regulations. City shall bear the risk of loss or dumage to the Property prior to closing and possession. City agrees to maintain existing liability insurance on the entire Property 4. Closing and Transfer. Closing shall occur after the plans and specifications are developed and bid in Section 2 above of this Agreement but before Ul awards the contract in accordance with Board of Regents policies and processes. This transaction shall he considered closed upon the delivery of the title transfer documents to Ul. City shall convey the Property to Ul via warranty deed. free and clear of all liens, restrictions and encumbrances except as provided in Section 5 of this Agreement. City and Ul are both exempt front real estate taxes, and as such, there are no real estate taxes to pro -rate at the time of transfer from City to Ul. 5. UI Post Closing Obligation. Ul shall maintain and preserve the Home with sensitivity to the age, architecture, and historic nature of the Home for a minimum period of forty (40) years following the transfer date from City to Ul. If the Ul determines it no longer has use for tile home within the forty year period the home and property shall revert to City ownership and the UI shall transfer the property to City by warranty deed free and clear of all liens, restrictions and encumbrances.. After the forty year preservation period the Ul agrees to either preserve the home on-site or on another suitable property, or provide the City the ability to relocate the ]ionic with an accompanying two-year period to accomplish the move. Should the city not exercise the option to relocate the home and the UI moves forward with sale of both the home and property, the UI agrees not to object to any City led effort to designate the structure as a national and/or local historic landmark. 6. General Provisions, hr the performance of each part of this Agreement, time shall be of the essence. This Agreement shall apply to and bind the successors in interest of the parties. This Agreement contains the entire agreement of the parties and shall not be amended except by a written instrument duly signed by City and Ul. Paragraphs and headings are for convenience of reference and shall not limit or affect the meaning of this Agreement. Words and phrases herein shall be construed as in the singular or plural number, and as masculine, feminine or neuter gender according to the context. 7. Survival. Provisions of this Agreement intended by their terms and conditions to (i) take effect after closing or (it) continue in effect after closing, shall survive the closing oil this transaction. Approved for UL David Kieft Bate Business Manager, Uni rsity of Iowa Approved for City: ce Teagu Date Mayor, City of Iowa City J t a Attest: City ]erk .�y Kellie Fruehling From: Jon Grant <jgrant@healthmarkets.com> Sent: Thursday, June 11, 2020 9:12 AM To: Council Subject: Gilmore house Council, Please consider, all the ugly buildings you have replaced historic buildings around town with. I know that this plan is for a parking lot which is far worse! Why didn't the U of I use the old banks spot on Market st. next to Oasis and George's, instead of building more unneeded apartments, or build more parking on the mercy ramps, or ramps on Mercy's lots on Market. Totally unacceptable this town is destroying all it's historic landmarks for some Chicago Developers unneeded apartment's parking lot! Please do the right thing and preserve history! Thank you, Jon Grant Confidentiality Notice: This email message may contain confidential or proprietary information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message. HealthMarkets Insurance Agency Inc. is licensed as an insurance agency in all 50 states and the District of Columbia. Not all agents are licensed to sell all products. Service and product availability may vary by state. This email is from an external source. Kellie Fruehling From: Sent: To: Subject: Dear Council Members, nancy carlson <neellen47@gmail.com> Thursday, June 11, 2020 9:11 AM Council Sanxay-Gilmore agreement Please support the Sanxay-Gilmore agreement. By enacting this agreement we are stating that progress and history can co -exist. We are as proud of where we have come from as where we are going. Please vote yes to become part of the history of the Sanxay-Gillmore house. Thank -you Nancy Carlson 1002 E Jefferson Kellie Fruehling From: Andrea Jensen <andrealynnjensen@icloud.com> Sent: Wednesday, June 10, 2020 9:27 PM To: Council Subject: Please vote yes Hello, as a historic home owner on the Northside, I would encourage the council to vote yes on the Sanxay- Gilmore agreement. Best, Andrea Jensen andrealynnjensen@icloud.com 72o N Van Buren Iowa City, IA 52245 This email is from an external source. Kellie Fruehling From: Ginalie Swaim <ginalieswaim@me.com> Sent: Wednesday, lune 10, 2020 3:25 PM To: Council Subject: Sanxay-Gilmore House Attachments: Swaim & FHP to Council 6-10-20.pdf Attached is a 3 -page PDF for Council. Thank you. Ginalie Swaim This email is from an external source. FRIENDS OF HISTORIC PRESERVATION P.O. Box 2001, Iowa City, Iowa 52244 June 10, 2020 Dear City Councilors, At a time when our City Council and our community are squarely facing racial inequities amidst an ongoing pandemic, one might ask: How important is saving an old house? The Sanxay-Gilmore House was built in 1843, when Iowa was still a territory. Iowa's population included 172 "free colored" and 16 "slaves." The next year, constitutional convention delegates met in the half -finished stone capitol in Iowa City, two blocks from the house. A few delegates spoke up for equal rights, but Iowa's discriminatory Black Code prevailed. That is how old this house is. When enslaved people lived in Iowa. When Old Capitol was still being built. When the University of Iowa existed only on paper. This house is a symbol of our earliest years, when we were first undertaking the hard work of building a community. On behalf of the Friends of Historic Preservation, I'm urging your support for the agreement between the City and the University of Iowa. This is a sound solution for an important building from our past—for these reasons: • Location: Although we preservationists wish the house could remain where it is, across the street can also work. Yes, up to 24 parking spaces will be lost on this fifth of an acre. The problem of parking may always face us. The opportunity of saving the oldest house in Iowa City is before us now—and should not be squandered. • Secretary of Interior standards: The university will consult preservation standards for any exterior work or interior renovations. Sanxay-Gilmore is a local architectural and historical gem, and the agreement acknowledges that. • Adaptive reuse: The university agrees not only to save the building but also to use it. This aligns with preservation goals. Reusing older buildings also makes economic and environmental sense. Adding the Sanxay-Gilmore House to the campus will allow students and staff to step back in time whenever they enter the house, and for passers-by to enjoy its architecture and sense its history. • The future: The university agrees to at least 40 years of stewardship, being "sensitive to the age, architecture, and historic nature" of the house. By 2060, some of us will be gone—but not this iconic building. After that, the house may come back to the City, well preserved and appreciated. Enormous thanks are due to the University of Iowa and to the City of Iowa City—staff, HPC Commission, City Councilors—for working towards a solution since the autumn of 2017. Thanks also to Gloria Dei Lutheran Church for practicing good stewardship when it owned the house. Thanks, also, to the City Council for your hard work towards making this a healthy and more just community. Sincerely, Ginalie Swaim Board President, Friends of Historic Preservation ginalieswaim@me.com Built by March 1843, the house at 109 East Market was home to the Sanxay family (pronounced Sank -say), who played important roles in early Iowa City, and to Eugene Gilmore, retired University of Iowa president, in the 1940s. Sanxay-Gilmore: Iowa City's Oldest House BUILT BY 1843, the Sanxay-Gilmore House at 109 Mar- ket is the oldest remaining house within the original city limits. It stands with Old Capitol as Iowa City's oldest structures. A building's historic significance lies in its architec- tural integrity and in its association with the people and events from the past. The Sanxay-Gilmore House is rich in both. The physical house and the story of the people who lived in it tell us much about Iowa City's history. Saving this house means an elegant and sound building will remain useful and relevant long into our future. Helping a Town Grow and Flourish THE SANXAY FAMILY, for whom the house is named, is interwoven in Iowa City's history almost from the begin- ning. The year before the Sanxays arrived, the town had been platted, Robert Lucas as territorial governor had made his first visit, and Chauncey Swan had contracted with an architect for a new capitol. 6/6/2020 In February 1840, Frederic Sanxay and his 21 -year- old son, Theodore, arrived with a stock of goods to sell to the emigrants pouring into this "embryo city," as one town founder called it. The first sawmill couldn't keep up with carpenters' demands. Fortunately that April Sylva- nus Johnson began making bricks, such that on July 4, the Sanxays and business partner Malcolm Murray dedicated their store, the town's first two-story brick structure. The same day the cornerstone of the capitol was set in place. By 1841, young Theodore Sanxay had purchased Lot 3 at Clinton and Market streets, envisioning a family home there. He married Hettie Perry in 1842. The two- story house built for the couple (probably of Sylvanus Johnson's bricks) was finished in time for the birth of their first son, Theodore Frederic Sanxay, in March 1843. Sec- ond son James Perry Sanxay was also born in the house, in 1846. Another son died before age three. The house was built in the popular and elegant Greek Revival style, as was the nearby capitol. As the family's economic standing grew, so did their home. The adjoin- ing Lot 4 was purchased. An addition with Italianate de - tails was added to the west. More additions followed. Every morning, from his fine brick home at 109 East Mar- ket, Theodore Sanxay strode out into the busy world of Iowa City civic life and commerce. He was quickly becoming a mover and shaker. By 1844, he was a trustee and founding member of First Presbyterian Church. (Twelve years later, the stately building we now call Old Brick would be built diagonally across Market Street from his home.) Starting in the 1850s he helped push local manu- facturing, plan a high school, and promote the town's first railroad. He served as a director, vice presi- dent, and acting president of the Johnson County Savings Bank. The store the Sanxays had started in 1840 had shifted to sell- ing hardware and iron in a new location at Clinton and Washington. The brick building there grew from two stories to three, and expanded to the east. Years later the building became known as Whet- stone's and it now houses Panchero's. But for decades it was referred to simply as Sanxay's Corner, so integral was the family to the town. Although J. P. Sanxay, the second son, ran the store, he "developed for everything like business, and all its ac- tivities, such intense antipathy, to render him almost mor- bid," according to his brother. Although he took up other interests and moved away, J. P. and his wife retired to the family home at 109 E. Market, where he died in 1901. Meanwhile, his brother, Theodore Frederic, had become an attorney in the East. He still read Iowa City newspapers and tried to visit every year. He wrote the Old Settlers Association in 1908, "The circumstance of my birth in Iowa City gives me a great affection for the place, and I confess that, though the major part of my life has been lived elsewhere, as the years roll on I find my thoughts turning more and more to the old home of my boyhood, and I begin to feel that I should like to end my life there, where it began." He died in New York in 1925 but was buried here in Oakland Cemetery. An impressive monument marks his grave. His love of his hometown extended to the Univer- sity of Iowa. His estate established an annual award for a liberal arts graduate; the award still exists as the Sanxay Prize. The initial gift for the prize was $15,000 —equal to $220,000 in today's dollars. Sharing a History with the University IN 1946, EUGENE AND BLANCHE GILMORE bought "the little neo-classic house on East Market street," as Blanche described it. Eugene Gilmore served as Univer- sity of Iowa president from 1934 to 1940 (and before that, as vice governor-general of the Philippine Islands, and then professor and dean of the UI law school). Despite the troubling economic times of the Great Depression, the university under his leadership added the Law Com- mons, Hillcrest Residence Hall, the Theatre Building, and the Art Building to the campus. According to Blanche Gilmore, the Sanxay-Gilmore House's large foundation stones were "left over from the construction of the capitol building." If that's accurate, that certainly seems fitting, because the Sanxays, arriving here even before Old Capitol was begun, were certainly part of the foundation of this com- munity Their 1843 house—and its juxtaposition to the downtown and campus—is a compelling reminder of the early days in Iowa City, when bricks were just becoming available but entrepreneurship and civic values were al- ready paramount. —by Ginalie Swaim and Alicia Trimble Note: This 6/6/20 article is derived from a longer piece by Swaim and Trimble first distributed in November 2017. Kellie Fruehling From: Ashlee Hoberg <aawilson319@gmail.com> Sent: Wednesday, June 10, 2020 2:42 PM To: Council Subject: Sanxay-Gilmore agreement Please vote YES on the Sanxay-Gilmore agreement vote coming up at the next city council meeting. Thanks, Ashlee Hoberg Kellie Fruehling From: Joshua Moe <joshuajames.moe@gmail.com> Sent: Sunday, June 7, 2020 7:43 PM To: Council Subject: Yes to Sanxay, and Thanks for your leadership I RISK Dear Councillors - Since the Fall of 2017 Friends of Historic Preservation has been advocating to save the Sanxay-Gilmore house. The current plan - to move the house to the parking lot across the street --is a compromise plan and WE SUPPORT THIS PLAN. Please vote YES to relocate the Sanxay Gilmore House. While I write to support the Sanxay house, I think it is important to acknowledge that we are living an historic moment: The Black Lives Matter movement and COVID-19 will both be remembered and recorded as pivotal events in our lifetimes. In 50 or 100 years, future preservationists will likely advocate to save some fragments of the history we are making today: This is what we do: connect people to the past. Friends of Historic Preservation appreciates the leadership this city council has exhibited through this very challenging year. Thank You. Joshua Moe, FHP Board of Directors Kellie Fruehling From: Ken Slonneger <slonnegr@icloud.com> Sent: Tuesday, June 9, 2020 1:21 PM To: Council Subject: Sanxay House Congratulations to the City and University for working together to save the treasured Sanxay House. While leaving it in its original position would have been the preferred solution, preserving this historic home for many generations to come is the ultimate goal. Marybeth Slonneger This email is from an external source. Kellie Fruehling From: Gmail <fireflyportraitstudios@gmail.com> Sent: Wednesday, June 10, 2020 10:38 AM To: Council Subject: Sanxay-Gilmore Agreement Good Morning, I am writing to urge you to vote yes on the Sanxay-Gilmore agreement. So many historic homes in Iowa City have been demolished to make way for things like parking lots and apartment buildings. Please vote to keep this home and preserve some of Iowa City's character as so much of it has been destroyed. As a lifelong resident of Iowa City it is hard for me to see so many of these beautiful buildings destroyed and replaced with large, expensive buildings made for college students who are not residents and more parking spaces. Thank you. Sincerely, Alyssa Bowman This email is from an external source. Kellie Fruehling From: Sandra Eskin <sandreskin@aol.com> Sent: Wednesday, lune 10, 2020 11:02 AM To: Council Subject: Preserving historic landmark Dear Council Members, I am writing in support of the fine proposal that Iowa City trade land to the University in exchange for them moving, restoring and using the Sanxay-Gilmore house. Historic landmarks are in short supply. We owe it to the community to preserve these physical structures to mark our place in history, both physically and culturally. Thank you for your support. Regards, Sandra Eskin Kellie Fruehling From: Belinda Bates <belindarbates@gmail.com> Sent: Thursday, June 11, 2020 11:47 AM To: Council Subject: Sanxay-Gilbert building preservation To the members of the City Council of Iowa City: I am writing to ask you to vote "yes" on the Sanxay-Gilbert agreement. The historic Sanxay-Gilbert house deserves to survive, for many reasons. Historic architecture broadens our perspective of what a place is and how it relates to human histor=y in a larger context. It fosters awareness of human achievement and individual creativity; it shows us what has gone before and inspires us to create anew. Preservation of historic architecture in Iowa City has added distinctiveness to cultural and civic life here, and helped bring Iowa City into focus as a worthy destination. Thus, it contributes significantly to the overall desirability of Iowa City as an urban center. For example, Old Brick church is a historic structure in Iowa City which was at risk of being destroyed. Fortunately, it was saved, and now it has been put to new purposes which serve the area at large. Old Brick is now widely considered one of Iowa City's architectural treasures, a site for a multitude of different kinds of community activity, which benefits the community far beyond the cost of preserving and maintaining it. Certainly, these are values which Iowa City, in particular, holds close to its heart. The Sanxay-Gilbert house could further Iowa City's vision of itself, in a new role as part of the University of Iowa. Please vote "yes" to save this unique, irreplaceable building. Sincerely, Belinda Reiss Bates 1815 Glendale Road Iowa City IA. 52245 This email is from an external source. M Kellie Fruehling From: Belinda Bates <belindarbates@gmail.com> Sent: Thursday, June 11, 2020 1:16 PM Late. Handouts Distributed To: Council Subject: Sanxay-Gilmore house preservation > (Date) > To the members of the City Council of Iowa City: > I am writing to ask you to vote "yes" on the Sanxay-Gilmore agreement. The historic Sanxay-Gilmore house deserves to survive, for many reasons. > Historic architecture broadens our perspective of what a place is and how it relates to human history in a larger context. It fosters awareness of human achievement and individual creativity; it shows us what has gone before and inspires us to create anew. Preservation of historic architecture in Iowa City has added distinctiveness to cultural and civic life here, and helped bring Iowa City into focus as a worthy destination. Thus, it contributes significantly to the overall desirability of Iowa City as an urban center. > For example, Old Brick church is a historic structure in Iowa City which was at risk of being destroyed. Fortunately, it was saved, and now it has been put to new purposes which serve the area at large. Old Brick is now widely considered one of Iowa City's architectural treasures, a site for a multitude of different kinds of community activity, which benefits the community far beyond the cost of preserving and maintaining it. > Certainly, these are values which Iowa City, in particular, holds close to its heart. The Sanxay-Gilmore house could further Iowa City's vision of itself, in a new role as part of the University of Iowa. Please vote "yes" to save this unique, irreplaceable building. > Sincerely, > Belinda Reiss Bates > 1815 Glendale Road > Iowa City IA. 52245 This email is from an external source. Kellie Fruehling From: Sent: To: Subject: RlSllt1 i Members of the Council, Kevin Boyd <kevinmboyd@gmail.com> Monday, June 15, 2020 1:28 PM Council Sanxay-Gilmore House X10 Late. Handouts Distributed ( — 15 - x0 (Date) I encourage you to authorize the agreement with the University of Iowa to preserve the Sanxay-Gilmore House and provide for its adaptive reuse. Preserving the Sanxay-Gilmore House has long been a priority of the Historic Preservation Commission. The House is the oldest residential structure in the original city. The previous council had agreed with that goal and asked the City Staff to work with the University to find a solution. And now you are presented with that solution. Saving this structure in partnership with the University, can be another example of adaptive reuse of historic buildings. This, along with the City's leadership on the Public Space One buildings, show the City as a leader of adaptive reuse. An idea that keeps buildings out of landfills and imagines new uses for old buildings. These are examples for what other property owners might consider and shows the City's leadership. appreciate all those who have thought through creative solutions to keep the Sanxay-Gilmore House as part of our community's history and living on with another use, this time for the University of Iowa. And I appreciate your thoughtful consideration and encourage you to vote in favor of the agreement. Thank you, Kevin Boyd 622 N Van Buren St. Kellie Fruehling From: Helen S Burford <hsburford@gmail.com> Late. Handouts Distributed Sent: Monday, June 15, 2020 2:22 PM To: Council Subject: Saxany-Gilmore House Real Estate Agreement (Date) Honorable Mayor and members of the Council: As you are aware, the City of Iowa City and the University of Iowa have worked together to present you with a proposed agreement to transfer real estate allowing the Saxany-Gilmore house to be moved and rehabilitated. This is a groundbreaking agreement that not only recognizes the importance of preserving Iowa City's oldest house but also reaffirms the relationship of the City and University to preserve and protect our built heritage. In addition to the historical importance of this move, saving this house speaks volumes about the City's and University commitment to climate change. I encourage you to enter into this agreement with the University to save the Saxany-Gilmore House for future generations. Helen Burford 528 East College Historic Preservation Commission Sent from my Wad This email is from an external source. Kellie Fruehling From: Sent: To: Subject: ARI Council members, thomaskdean@mchsi.com Tuesday, June 16, 2020 9:51 AM Council Sanxay-Gilmore House vote -di�: /O Late, Handouts Distributed 4,_i (Date) Please approve the purchase agreement scheduled for a vote today that will relocate and rehabilitate the Sanxay- Gilmore House. Our historic heritage is precious and essential, and this house --as perhaps the oldest in Iowa City --carnes with it special significance. Thank you, Thomas Dean Iowa City Item Number: 12. CITY OF IOWA CITY `�� COUNCIL ACTION REPORT June 16, 2020 Resolution adopting Iowa City City Council 2020-2021 Strategic Plan priorities. Prepared By: Ashley Monroe, Assistant City Manager Reviewed By: Geoff Fruin, City Manager Fiscal Impact: No impact Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: Beginning in March 2020, City Council engaged in a strategic planning process to define the City's top priorities, address significant new projects and initiatives, and establish a broad vision for the City's future. Council members met with staff at the East Side Recycling and Education Center to share their initial ideas and priorities for the 2020-2021 Strategic Plan. Councilors agreed that the primary objectives generally continued to align with community priorities and proceeded to make adjustments to initiatives. Additional Work Sessions were held in April, May, and early June, to refine all strategic objectives. City staff will be responsible for coordinating implementation and execution of these Council goals over the next two years. A resolution to formally adopt the 2020-2021 Strategic Plan priorities has been drafted for Council's review and approval. Background /Analysis: The final objectives provide broad guidance for City staff to fulfill and meet the vision and priorities of Council over the next two years. In order to effectively and efficiently put the proposed objectives into motion, staff has developed a tracking and reporting mechanism to transparently share Strategic Plan progress. This implementation report will include a scope of work for staff, responsibilities of Council, and a timeframe for completion of each objective, along with measures of progress. Formal adoption will initiate staff implementation of 2020-2021 strategic goals. City Council Strategic Plan Objectives: This Strategic Plan intends to foster a more inclusive, just and sustainable Iowa City by prioritizing the physical, mental and economic well-being of all residents. Advance Social Justice, Racial Equity, and Human Rights • Ensure City progress towards increasing diversity of staff in a manner that is reflective of community demographics • Complete the phased effort to raise the minimum wage for temporary employees to $15.00 per hour by July 1, 2021 • Continue emphasis on human rights -based training for city employees, boards and commissions, and the community • Establish priorities and ensure resources for increased access and translation of critical city messages • Continue partnerships with community organizations through the City's Social Justice and Racial Equity grant program • Develop a coordinated effort across City departments to expand social and recreational programming for special populations Demonstrate Leadership in Climate Action • Adopt and begin implementation of the Accelerating I owa City's Climate Actions Report • Track and effectively communicate progress toward reaching the Intergovernmental Panel on Climate Change's (I PCC) carbon emission reduction targets adopted locally by the City Council in 2019. Strengthen Community Engagement and Intergovernmental Relations • Initiate a redesign of the City's website • Pursue creative engagement techniques with a focus on reaching diverse populations and neighborhoods • Work collaboratively with other local governments and strengthen ties with our state and federal elected delegation Invest in Public Infrastructure, Facilities and Fiscal Reserves • Carefully prepare for significant financial challenges projected during the final years of State property tax reform mandates through FY 2024 • Strive to continue to reduce the City's overall property tax rate • Evaluate Local Option Sales Tax and other alternative revenues that may be needed to achieve Iowa City's strategic objectives and reduce reliance on debt and property taxes • Develop a long-term plan to improve the pavement condition of City streets • Initiate physical and financial planning efforts to modernize and expand critical public facilities • Consider establishing a cost of development framework that can help guide decisions on how best to accommodate future growth Foster Healthy Neighborhoods and Affordable Housing Throughout the City • Identify new efforts to expand and adapt the City's affordable housing and neighborhood improvement strategies to meet long-term needs throughout the community • Consider and adopt the South District form -based code and ensure it can be adapted to other parts of Iowa City • Continue implementation of the Parks Master Plan and complete an accompanying Recreational Facilities Master Plan • Monitor and report biannually on building and rental permit trends in the former rental cap neighborhoods • Support neighborhood activities and improvements that create vibrant, creative spaces and inspire a sense of place and community Enhance Community Mobility forAll Residents • Continue implementation of the City's Bicycle Master Plan and pursue Gold Bicycle Friendly Community status from the League of American Bicyclists • Complete the Iowa City Area Transportation Study, pursue recommended changes, and evaluate implementation outcomes, to ensure community needs are met by system changes • Ensure ease and safety of travel for residents and visitors through expansion of accessibility measures, improved connectivity, and use of adopted complete streets design standards Promote an Inclusive and Resilient Economy Throughout the City • Through collaboration with local partners, increase opportunities for marginalized and low- income populations to obtain access to skills training, good jobs and affordable childcare • Encourage healthy, diverse, and sustainable economic activity throughout Iowa City, including taking steps to invigorate neighborhood commercial districts and create new small neighborhood commercial nodes • Effectively market and grow the local foods economy and small locally -owned businesses ATTACHMENTS: Description Resolution Prepared by: Ashley Monroe, Assistant City Manager, 410 E. Washington St. Iowa City, IA 52240 (319) 356-5012 RESOLUTION NO. Resolution adopting Iowa City City Council 2020-2021 Strategic Plan priorities Where* the Iowa City City Council seeks to ensure that all City servi s are provided in the most equitpble, effective, and efficient manner possible; and Whereas, th Iowa City City Council strives to set policies that be reflect the preferences of Iowa City's residenN is in the City's long-term interests, and p to foster the city and local governance that r residents desire; and Whereas, the City C ncil members have undertaken strategic planning process to identify, prioritize, and articulate is policy direction. Whereas, the City Council's'�ktrategic Plan This Strategic Plan intends to foste the physical, mental and economic • Ensure City progress 1 community demographics for 2020 — 2021 include the following: iclusive, just and sustainable Iowa City by prioritizing of all residents. of staff in a manner that is reflective of • Complete the phXand to raise the minimu wage for temporary employees to $15.00 per hour by July 1, 20 • Continue emphuman rights -based tral 'ng for city employees, boards and commissions, andnity • Establish prioritiure resources for increased a ess and translation of critical city messages • Continue parttorships with community organizations through the ity's Social Justice and Racial Equity grant pr gram • Develop coordinated effort across City departments to expan\Actions d recreational programZte g for special populations Demons Leadershipin Climate Action • Ado and begin implementation of the Accelerating Iowa City's Climaeport • Trackand effectively communicate progress toward reaching the Intergovernme tal Panel on Climate Change's (IPCC) carbon emission reduction targets adopted locally by the Ci Council in 2019. Resolution No. Page 2 Strengthen Community Engagement and Intergovernmental Relations • Initiate a redesign of the City's website • Pkirsue creative engagement techniques with a focus on reaching diverse populations and • Work c aboratively with other local governments and elected del . ation • Carefully prepare kr significant financial ch, property tax reform maates through FY 2024 • Strive to continue to reduc the City's overall F • Evaluate Local Option Sales\anx nd other I Iowa City's strategic objectivesreduce Iia tax rate with our state and federal during the final years of State ative revenues that may be needed to achieve on debt and property taxes • Develop a long-term plan to improve`t¢6 pavement condition of City streets • Initiate physical and financial plannjAg efkrts to modernize and expand critical public facilities • Consider establishing a cost o developme framework that can help guide decisions on how best to accommodate future gr h Foster Health borhoo sNei hand Affordable Hous a Throughout the City • Identify new efforts to expand and adapt the Cit affordable housing and neighborhood improvement strategies meet long-term needs through t the community • Consider and adopt�fhe South District form -based code arl� ensure it can be adapted to other parts of Iowa City J • Continue implem ntation of the Parks Master Plan and complete\vibrant, ying Recreational Facilities Master Ian • Monitor and eport biannually on building and rental permit tormer rental cap neighborhood • Support ighborhood activities and improvements that creative spaces and inspire a s se of place and community • Con#nue implementation of the City's Bicycle Master Plan and pursue Gold Bicle Friendly Community status from the League of American Bicyclists • Complete the Iowa City Area Transportation Study, pursue recommended change and evaluate implementation outcomes, to ensure community needs are met by system changes Resolution No. Page 3 • Ensure ease and safety of travel for residents and visitors through expansion of accessibility measures, improved connectivity, and use of adopted complete streets design standards • Through ollaboration with local partners, increase opportunities for marginalized and low- income popul 'ons to obtain access to skills training, good jobs and affordabllpchildcare • Encourage health diverse, and sustainable economic activity thropeout Iowa City, including taking steps to invigo a neighborhood commercial districts and cr to new small neighborhood commercial nodes • Effectively support growth nd promotion of small loc y -owned businesses, women and minority-owned businesses, an he local foods econom Now, therefore, be it resolved, tha\thlowa City City ouncil hereby adopts the initiatives set forth above as top priorities for the City City in 2 0 and 2021. Passed and approved this _ day of X 2020. ATTEST: _ CITY by City Attorney's Office (Sue Dulek — 6111/20 I D. Prepared by: Ashley Monroe, Assistant City Manager, 410 E. Washington St. Iowa City, IA 52240 (319) 356-5012 RESOLUTION NO. Resolution adopting Iowa City City Council 29P-2021 Strategic Plan priorities Whereas, th owa City City Council seeks to ensure that City services are provided in the most equitable, ective, and efficient manner possible; an Whereas, the Iowa NV City Council strives to set City's residents, is in the City's long-term inti governance that our residents desire; and Whereas, the City Council \nMt tubers haveXudE prioritize, and articulate this poli direction. Whereas, the City Council's This Strategic Plan intends to the physical, mental and econ • Ensure City progress community demographic • Complete the pha hour by July 1, 2021 • Continue emp commissions, and that best reflect the preferences of Iowa and help to foster the city and local a strategic planning process to identify, objectives for 2020 — 2021 include the following: 4 a more i lusive, just and sustainable Iowa City by prioritizing well-being o II residents. jity, and Humankghts increasing diversity staff in a manner that is reflective of to raise the minimum wage > on human rights -based training for community employees to $15.00 per employees, boards and • Establish priori es and ensure resources for increased access an translation of critical city message/gfor • Continurships with community organizations through the City's So ial Justice and Racial Equity grram • Develoordinated effort across City departments to expand social and recreational programspecial populationsDemonstdershi in Climate Action • Adog and begin implementation of the Accelerating Iowa City's Climate Actions Rep • Track and effectively communicate progress toward reaching the Intergovernmental an( on Climate Change's (IPCC) carbon emission reduction targets adopted locally by the City Co cil in 2019. Resolution No. Page 2 • Initiate a • Pursue creel neighborhoods of the City's website engagement techniques with a focus on reachin%diverse populations and • Work collaborative4V with other local governments and elected delegation Invest in Public Infrastru ure. Facilities and Fiscal Resei • Carefully prepare for sig 'ficant financial challen s property tax reform mandate through FY 2024 • Strive to continue to reduce • Evaluate Local Option Sales Tax Iowa City's strategic objectives and • Develop a long-term plan to • Initiate physical and financial ties with our state and federal projected during the final years of State tax rate 5r alternative revenues that may be needed to achieve reliance on debt and property taxes pavement condition of City streets to modernize and expand critical public facilities • Consider establishing a cost f developme t framework that can help guide decisions on how best to accommodate futurZd owth Foster Health Neighborho and Affordable Ho sin Throughout the Ci • Identify new efforts/to expand and adapt the ity's affordable housing and neighborhood improvement strategiemeet long-term needs thro hout the community • Consider and ado yi the South District form -based parts of Iowa City / • Continue imple entation of the Parks Master Plan and Facilities MasterPlan • Monitor and/report biannually on building and rental and ensure it can be adapted to other an accompanying Recreational • Support Veighborhood activities and improvements that create inspire a s nse of place and community • Con nue implementation of the City's Bicycle Master Plan and Co unity status from the League of American Bicyclists in the former rental cap • Complete the Iowa City Area Transportation Study, pursue recomn evaluate implementation outcomes, to ensure community needs are met by creative spaces and Gold Bicycle Friendly changes, and changes Resolution No. Page 3 • En ure ease and safety of travel for residents and visitors through expansion of accessibility meas es, improved connectivity, and use of adopted complete streets design standards Promote n Inclusive and Resilient Economy Throughout the Ci • Through Ilaboration with local partners, increase opportunities for marginalized and low- income popul ions to obtain access to skills training, good jobs and afforjable childcare • Encourage hea hy, diverse, and sustainable economic activity t ughout Iowa City, including taking steps to invrqorate neighborhood commercial districts an reate new small neighborhood commercial nodes • Effectively market and row the local foods economy an small locally -owned businesses Now, therefore, be it resolve , that the Iowa City Ci above as top priorities for t=0. 2i Passed and approved this ATTEST: Approved by City Attorney's Office (Sue Dulek — 6/11/20 Council hereby adopts the initiatives set forth ) and 2021. IX Prepared by: Ashley Monroe, Assistant City Manager, 410 E. Washington St. Iowa City, IA 52240 (319) 356-5012 RESOLUTION NO. 20-158 Resolution adopting Iowa City City Council 2020-2021 Strategic Plan priorities Whereas, the Iowa City City Council seeks to ensure that all City services are provided in the most equitable, effective, and efficient manner possible; and Whereas, the Iowa City City Council strives to set policies that best reflect the preferences of Iowa City's residents, is in the City's long-term interests, and help to foster the city and local governance that our residents desire; and Whereas, the City Council members have undertaken a strategic planning process to identify, prioritize, and articulate this policy direction. Whereas, the City Council's Strategic Plan objectives for 2020 - 2021 include the following: City Council Strategic Plan Objectives: This Strategic Plan intends to foster a more inclusive, just and sustainable Iowa City by prioritizing the physical, mental and economic well-being of all residents. Advance Social Justice, Racial Equity, and Human Rights • Ensure City progress towards increasing diversity of staff in a manner that is reflective of community demographics • Complete the phased effort to raise the minimum wage for temporary employees to $15.00 per hour by July 1, 2021 • Continue emphasis on human rights -based training for city employees, boards and commissions, and the community • Establish priorities and ensure resources for increased access and translation of critical city messages • Continue partnerships with community organizations through the City's Social Justice and Racial Equity grant program • Develop a coordinated effort across City departments to expand social and recreational programming for special populations Demonstrate Leadership in Climate Action • Adopt and begin implementation of the Accelerating Iowa City's Climate Actions Report • Track and effectively communicate progress toward reaching the Intergovernmental Panel on Climate Change's (IPCC) carbon emission reduction targets adopted locally by the City Council in 2019. Resolution No. ?o-1 ss Page 2 Strengthen Community Engagement and Intergovernmental Relations • Initiate a redesign of the City's website • Pursue creative engagement techniques with a focus on reaching diverse populations and neighborhoods • Work collaboratively with other local governments and strengthen ties with our state and federal elected delegation Invest in Public Infrastructure. Facilities and Fiscal Reserves • Carefully prepare for significant financial challenges projected during the final years of State property tax reform mandates through FY 2024 • Strive to continue to reduce the City's overall property tax rate • Evaluate Local Option Sales Tax and other alternative revenues that may be needed to achieve Iowa City's strategic objectives and reduce reliance on debt and property taxes • Develop a long-term plan to improve the pavement condition of City streets • Initiate physical and financial planning efforts to modernize and expand critical public facilities • Consider establishing a cost of development framework that can help guide decisions on how best to accommodate future growth Foster Healthy Neighborhoods and Affordable Housing Throughout the City • Identify new efforts to expand and adapt the City's affordable housing plan and neighborhood improvement strategies to meet long-term needs throughout the community • Consider and adopt the South District form -based code and ensure it can be adapted to other parts of Iowa City • Continue implementation of the Parks Master Plan and complete an accompanying Recreational Facilities Master Plan • Monitor and report biannually on building and rental permit trends in the former rental cap neighborhoods • Support neighborhood activities and improvements that create vibrant, creative spaces and inspire a sense of place and community Enhance Community Mobility for All Residents • Continue implementation of the City's Bicycle Master Plan and pursue Gold Bicycle Friendly Community status from the League of American Bicyclists • Complete the Iowa City Area Transportation Study, pursue recommended changes, and evaluate implementation outcomes, to ensure community needs are met by system changes Resolution No. 2n-1 is Page 3 • Ensure ease and safety of travel for residents and visitors through expansion of accessibility measures, improved connectivity, and use of adopted complete streets design standards Promote an Inclusive and Resilient Economy Throughout the City • Through collaboration with local partners, increase opportunities for marginalized and low- income populations to obtain access to skills training, good jobs and affordable childcare • Encourage healthy, diverse, and sustainable economic activity throughout Iowa City, including taking steps to invigorate neighborhood commercial districts and create new small neighborhood commercial nodes • Effectively support growth and promotion of small locally -owned businesses, women and minority-owned businesses, and the local foods economy Now, therefore, be it resolved, that the Iowa City City Council hereby adopts the initiatives set forth above as top priorities for the City of Iowa City in 2020 and 2021. and approved this 16 day of June 2020. A.cJL— /tea ATTEST: Ap ed by 119, AIAI C' rney's Office (Eleanor Dilkes - 6/16/2020) Resolution No. 20-158 Page 4 It was moved by trims and seconded by Salih Resolution be adopted, and upon roll call there were: AYES NAYS: ABSENT: Bergus Mims Salih Taylor Teague Thomas Weiner the Item Number: 12. r CITY OF IOWA CITY ��. P q COUNCIL ACTION REPORT74, � June 16, 2020 Resolution adopting Iowa City City Council 2020-2021 Strategic Plan priorities. Prepared By: Ashley Monroe, Assistant City Manager Late Handouts Distributed Reviewed Geoff Fruin, City Manager By: Fiscal Impact: No impact Recommendations: Staff. Approval Commission: N/A (Date) Attachments: Resolution Executive Summary: Beginning in March 2020, City Council engaged in a strategic planning process to define the City's top priorities, address significant new projects and initiatives, and establish a broad vision for the Citys future. Council members met with staff at the East Side Recycling and Education Center to share their initial ideas and priorities for the 2020-2021 Strategic Plan. Councilors agreed that the primary objectives generally continued to align with community priorities and proceeded to make adjustments to initiatives. Additional Work Sessions were held in April, May, and early June, to refine all strategic objectives. City staff will be responsible for coordinating implementation and execution of these Council goals over the next two years. A resolution to formally adopt the 2020-2021 Strategic Plan priorities has been drafted for Council's review and approval. Background / Analysis: The final objectives provide broad guidance for City staff to fulfill and meet the vision and priorities of Council over the next two years. In order to effectively and efficiently put the proposed objectives into motion, staff has developed a tracking and reporting mechanism to transparently share Strategic Plan progress. This implementation report will include a scope of work for staff, responsibilities of Council, and a timeframe for completion of each objective, along with measures of progress. Formal adoption will initiate staff implementation of 2020-2021 strategic goals. City Council Strategic Plan Objectives: This Strategic Plan intends to foster a more inclusive, just and sustainable Iowa City by prioritizing the physical, mental and economic well-being of all residents. Advance Social Justice, Racial Equity, and Human Rights • Ensure Gty progress towards increasing diversity of staff in a manner that is reflective of community demographics • Complete the phased effort to raise the minimum wage for temporary employees to $15.00 per hour by July 1, 2021 • Continue emphasis on human rights -based training for city employees, boards and commissions, and the community • Establish priorities and ensure resources for increased access and translation of critical city messages • Continue partnerships with community organizations through the Citys Social Justice and Racial Equity grant program • Develop a coordinated effort across City departments to expand soda] and recreational programming for special populations Demonstrate Leadership in Climate Action • Adopt and begin implementation of the Accelerating Iowa City's Climate Actions Report • Track and effectively communicate progress toward reaching the Intergovernmental Panel on Climate Change's (IPCC) carbon emission reduction targets adopted locally by the City Council in 2019. Strengthen Community Engagement and lntefgovemmental Relations • Initiate a redesign of the Citys website • Pursue creative engagement techniques with a focus on reaching diverse populations and neighborhoods • Work collaboratively with other local governments and strengthen ties with our state and federal elected delegation Invest in Public Infrastructure, Facilities and Fiscal Reserves • Carefully prepare for significant financial challenges projected during the final years of State property tax reform mandates through FY 2024 • Strive to continue to reduce the City's overall property tax rate • Evaluate Local Option Sales Tax and other aftemative revenues that may be needed to achieve Iowa City's strategic objectives and reduce reliance on debt and property taxes • Develop a long-term plan to improve the pavement condition of City streets • Initiate physical and financial planning efforts to modernize and expand critical public facilities • Consider establishing a cost of development framework that can help guide decisions on how best to accommodate future growth Foster Healthy Neighborhoods and Affordable Housing Throughout the City • Identify new efforts to expand and adapt the City's affordable housing and neighborhood improvement strategies to meet long-term needs throughout the community Consider and adopt the South District form -based code and ensure it can be adapted to other parts of Iowa City • Continue implementation of the Parks Master Plan and complete an accompanying Recreational Facilities Master Plan • Monitor and report biannually on building and rental permit trends in the former rental cap neighborhoods • Support neighborhood activities and improvements that create vibrant, creative spaces and inspire a sense of place and community Enhance Community Mobility for All Residents • Continue implementation of the City's Bicycle Master Plan and pursue Gold Bicycle Friendly Community status from the League of American Bicyclists • Complete the Iowa City Area Transportation Study, pursue recommended changes, and evaluate implementation outcomes, to ensure community needs are met by system changes • Ensure ease and safety of travel for residents and visitors through expansion of accessibility measures, improved connectivity, and use of adopted complete streets design standards Promote an Inclusive and Resilient Economy Throughout the Qy • Through collaboration with local partners, increase opportunities for marginalized and lowAncome populations to obtain access to skills training, good jobs and affordable childcare • Encourage healthy, diverse, and sustainable economic activity throughout Iowa City, including taking steps to invigorate neighborhood commercial districts and create new small neighborhood commercial nodes • Effectively support growth and promotion of small locally -owned businesses, women and minority-owned businesses, and the local foods economy ATTACHMENTS: Description Resolution Prepared by: Ashley Monroe, Assistant City Manager, 410 E. Washington St. Iowa City, IA 52240 (319) 356-5012 RESOLUTION NO. Resolution adopting Iowa City City Council 2020-2021 Strategic Plan priorities Whereas, the Iowa City City Council seeks to ensure that all City services are provided in the most equitable, effective, and efficient manner possible; and Whereas, the Iowa City City Council strives to set policies that best reflect the preferences of Iowa City's residents, is in the City's long-term interests, and help to foster the city and local governance that our residents desire; and Whereas, the City Council members have undertaken a strategic planning process to identify, prioritize, and articulate this policy direction. Whereas, the City Council's Strategic Plan objectives for 2020 — 2021 include the following: City Council Strategic Plan Objectives: This Strategic Plan intends to foster a more inclusive, just and sustainable Iowa City by prioritizing the physical, mental and economic well-being of all residents. Advance Social Justice, Racial Equity, and Human Rights • Ensure City progress towards increasing diversity of staff in a manner that is reflective of community demographics • Complete the phased effort to raise the minimum wage for temporary employees to $15.00 per hour by July 1, 2021 • Continue emphasis on human rights -based training for city employees, boards and commissions, and the community • Establish priorities and ensure resources for increased access and translation of critical city messages • Continue partnerships with community organizations through the City's Social Justice and Racial Equity grant program • Develop a coordinated effort across City departments to expand social and recreational programming for special populations Demonstrate Leadership in Climate Action • Adopt and begin implementation of the Accelerating Iowa City's Climate Actions Report • Track and effectively communicate progress toward reaching the Intergovernmental Panel on Climate Change's (IPCC) carbon emission reduction targets adopted locally by the City Council in 2019. Resolution No. Page 2 Strengthen Community Engagement and Intergovernmental Relations • Initiate a redesign of the City's website • Pursue creative engagement techniques with a focus on reaching diverse populations and neighborhoods • Work collaboratively with other local governments and strengthen ties with our state and federal elected delegation Invest in Public Infrastructure. Facilities and Fiscal Reserves • Carefully prepare for significant financial challenges projected during the final years of State property tax reform mandates through FY 2024 • Strive to continue to reduce the City's overall property tax rate • Evaluate Local Option Sales Tax and other alternative revenues that may be needed to achieve Iowa City's strategic objectives and reduce reliance on debt and property taxes • Develop a long-term plan to improve the pavement condition of City streets • Initiate physical and financial planning efforts to modernize and expand critical public facilities • Consider establishing a cost of development framework that can help guide decisions on how best to accommodate future growth Foster Healthy Neighborhoods and Affordable Housing Throughout the City • Identify new efforts to expand and adapt the City's affordable housing and neighborhood improvement strategies to meet long-term needs throughout the community • Consider and adopt the South District form -based code and ensure it can be adapted to other parts of Iowa City • Continue implementation of the Parks Master Plan and complete an accompanying Recreational Facilities Master Plan • Monitor and report biannually on building and rental permit trends in the former rental cap neighborhoods • Support neighborhood activities and improvements that create vibrant, creative spaces and inspire a sense of place and community Enhance Community Mobility for All Residents • Continue implementation of the City's Bicycle Master Plan and pursue Gold Bicycle Friendly Community status from the League of American Bicyclists • Complete the Iowa City Area Transportation Study, pursue recommended changes, and evaluate implementation outcomes, to ensure community needs are met by system changes Resolution No. _ Page 3 - Ensure ease and safety of travel for residents and visitors through expansion of accessibility measures, improved connectivity, and use of adopted complete streets design standards Promote an Inclusive and Resilient Economy Throughout the City • Through collaboration with local partners, increase opportunities for marginalized and low- income populations to obtain access to skills training, good jobs and affordable childcare • Encourage healthy, diverse, and sustainable economic activity throughout Iowa City, including taking steps to invigorate neighborhood commercial districts and create new small neighborhood commercial nodes • Effectively support growth and promotion of small locally -owned businesses, women and minority-owned businesses, and the local foods economy Now, therefore, be it resolved, that the Iowa City City Council hereby adopts the initiatives set forth above as top priorities for the City of Iowa City in 2020 and 2021. Passed and approved this _ day of 2020. Mayor ATTEST: CITY CLERK Approved by City Attorney's Office (Sue Dulek — 6/11/2020)