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Home My WebLink About2020-08-04 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5041 If you will need disability -related accommodations in order to participate in this program/event, please contact Kellie Fruehling at 319-356-5041, kellie-fruehling(aDiowa- citv.org. Early requests are strongly encouraged to allow sufficient time to meet your Fr ui n So ve rs 0 on roe f -d Iowa City UL) ski - L000e— -tec �/a� ► %u 1c� -e tel (- Yohn City Council Agenda Electronic t7i I k2S '� Regular Formal f August 4, 2020 - 7:00 PM C=am CI OWA CITY ocKer) S t,°c 1 Zoom Meeting PLift n www.icgov.org Electronic Meeting (Pursuant to Iowa Code section 21.8) electronic meeting is being held because a meeting in person is impossible or iractical due to concerns for the health and safety of Council members, staff I the public presented by COVID-19. You can watch the meeting on cable channel 4 (118.2 QAM) in Iowa City, University Heights and Coralville, or you can watch it online at any of the following • https://citychannel4.com/live • https://www.youtube.com/user/citychannel4/live • https://facebook.com/CityoflowaCity You can participate in the meeting and can comment on an agenda item by going to: https://zoom.us/webinar/register/WN_X9tpU_ CfRSKpCw-IY5ByTA to visit the Zoom meeting's registration page and submit the required information. Once approved, you will receive an email message with a link to join the meeting. If you are asked for a meeting or webinar ID, enter the 1D number found in the email. A meeting password may also be included in the email. Enter the password when prompted. If you have no computer or smartphone, or a computer without a microphone, you can call in by phone by dialing (312) 626-6799 and entering the meeting ID 931- 5671-4510 when prompted. Providing comment in person is not an option. If you wish to use presentation materials with your comments, please provide them to the City Clerk at kellie-fruehling@iowa-city.org at least 24 hours before the meeting. Your materials will be presented for you. f- om August 4, 2020 Iowa City City Council Agenda Page 1 Call to Order 2. Proclamations S 2.a. Water and Wastewater Workers of Iowa Week — Tc�s°r• JQ tl eQ r Beginning of Consent Calendar (Items 3 - 8) Consider adoption of the Consent Calendar as presented or amended 3. Approval of Council Actions (subject to corrections, as recommended by the City Clerk) 3.a. Joint Entities Meeting Minutes: July 20 3.b. Regular Work Session Minutes: July 21 3.c. Regular Formal Summary of Minutes: July 21 4. Receive and File Minutes of Boards and Commissions 4.a. Airport Commission: May 14 4.b. Airport Commission: June 11 4.c. Climate Action Commission: June 1 4.d. Economic Development Committee: January 27 4.e. Housing & Community Development Commission: June 18 4.f. Human Rights Commission: July 14 4.g. Library Board of Trustees: June 25 4.h. Library Board of Trustees: July 9 4.i. Senior Center Commission: May 21 5. Permit Motions and Resolutions (as recommended by the City Cleric) 5.a. Liquor License - Renewals 1. Class C Liquor License for Eckhardt Management, Inc., dba 2 Dogs Pub, 1705 S. 1 st Ave. 2. Class C Liquor License for High Energy Food Concepts Inc., dba Martini's, 127 E. College St. 3. Outdoor Service Area for High Energy Food Concepts Inc., dba Martini's, 127 E. College St. 4. Class C Beer Permit for ND Express, Inc., dba J&S Express, 2221 Rochester Ave. 5. Special Class C Liquor License for The Englert Civic Theatre, Inc., dba The Englert Theatre, 221 E. Washington St. 6. Class C Liquor License for Restaurante Mexicano EI, dba EI Senor Cactus, 1534 S. Gilbert St. 7. Outdoor Service Area for Restaurante Mexicano EI, dba EI Senor Cactus, 1534 S. Gilbert St. August 4, 2020 Iowa City City Council Agenda Page 2 8. Class C Liquor License for Chackalackal Inc., dba One Twenty Six, 126 E. Washington St. 9. Class C Liquor License for Jaxco, LLC, dba Blackstone, 503 Westbury Dr., Suite 1 10. Outdoor Service Area for Jaxco, LLC, dba Blackstone, 503 Westbury Dr., Suite 1 11. Class C Liquor License for George's Buffet, Inc., dba George's Buffet, 312 E. Market St. 12. Outdoor Service Area for Jaxco, LLC, dba George's Buffet, 312 E. Market St. 13. Class C Liquor License for Immerfall Investments, LLC, dba Donnelly's, 110 E. College St. 14. Class C Liquor License for Cactus 3, LLC, dba Cactus 3, LLC, 114 S. Clinton St. 5.b. Liquor License - New 1. Class C Liquor License for Corridor 219 Entertainment, dba Players, 219 Iowa Ave. 2. Class E Liquor License for lowa76 LLC, dba Downtown Liquor, 315 S. Gilbert St. 5.c. Liquor License - Refund 1. Refund an unused portion of a Class C Liquor License for Mill Restaurant, 120 E. Burlington St. 5.d. Liquor License - Ownership Change 1. Class C Liquor License for Cactus 3, LLC, dba Cactus 3, LLC, 114 S. Clinton St. 5.e. Cigarette Permit- New Resolution to issue a New Cigarette Permit to the following: 1. Iowa 76 LLC dba Downtown Liquor, 315 S. Gilbert St. 6. Resolutions and Motions 6.a. Amending the Purchasing Manual t-�` I Resolution Approving and Adopting the new Purchasing Manual for City Procurement. Comment The Cfrys Purdiasing Manual is being amended to add three major provisions as wall as many other minor language clarifications. The major provisions are a Minimum Wage Preference, a new procurement method for professional and consuf6ng services (Requestfor Qualifications), and an appendix with the federal grant purchasing requirements. August 4, 2020 Iowa City City Council Agenda Page 3 6.b. Asphalt Resurfacing 2020 — 1 IRC)— Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Asphalt Resurfacing 2020 Project. Comment: Bids for this project were received on Thursday, July 30, 2020. Staff is currently reviewing the bids and a recommendation for award will be made at the Council meeting. The estimated construction cost is $2,150,000 and will be funded by Road Use tax and General Obligation bond proceeds. 6.c. Burlington and Madison Intersection Improvements Resolution authorizing the Mayor to sign Change Order #1 to the contract between Vieth Construction Corporation and the City of Iowa City, Iowa for extra work on the Burlington and Madison Intersection Improvements Project. Comment: Circumstances encountered during the construction of the Burlington and Madison Intersection Improvements Project necessitated additional work beyond the original scope of the project. The extra work included the removal of existing sanitary sewer and manhole, new 24" ductile iron sanitary sewer pipe, a new sanitary manhole, granular backfill and compaction testing. As a result of these changes, staff negotiated change order #1, which modifies the project scope, timeline and budget necessitating City Council approval in accordance with the Purchasing Policy. The total cost of the extra work is $223,403 and will be funded through Account #V3101— Annual Sewer Main Replacement 6.d. Woodland Ridge Water Main Extension 20 - 18 Resolution accepting the work for the water main public improvements for Woodland Ridge Water Main Extension, and declaring public improvements open for public access and use. Comment This dem will accept the water main that serves Woodland Ridge Subdivision south of Iowa City. August 4, 2020 Iowa City City Council Agenda Page 4 6.e. 2019 Iowa City Kickers Soccer Park Field Addition Zo t 83 Resolution accepting the work for the 2019 Iowa City Kickers Soccer Park Field Addition Project. Comment: The project has been completed by MBA, Inc. of North Liberty, Iowa, in substantial accordance with the plans and specifications. The Engineer's Report and Performance and Payment bonds are on file with the City Clerk. • Project Estimated Cost: $ 65,000.00 • Project Bid Received: $ 80,874.00 • Project Actual Cost: $ 83,757.00 6.f. REAP Grant -Whispering Meadows Park -2-0 - t Resolution authorizing the City Manager to submit a Resource Enhancement and Protection (REAP) grant application for Whispering Meadows Parte and to sign a grant agreement if awarded. Comment The Iowa Dept of Natural Resources administers Resource Enhancement and Protection (REAP) grants for development/enhancement of land for outdoor recreation, and the grant process requires Council approval of a grant submissions. This resolution authorizes City staff to apply for a $100,000 grant for ecological restoration and enhancement and interpretive signage in Whispering Meadows Park and the City Manager to sign the grant agreement if awarded. There is no local match. 7. Setting Public Hearings 7.a. Wetherby Park CDBG Trail Improvements 20 - 85 Resolution setting a public hearing on August 18, 2020 on project manual and estimate of cost for the construction of the Wetherby Park CDBG Trail Improvements Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Comment The Wetherby Park CDBG Trail Improvements Project includes the construction of an 8 -foot wide concrete trail and associated items. The estimated cost for this project is $222,000 and will be funded by Account #tR4130. August 4, 2020 Iowa City City Council Agenda Page 5 8.a. COVID-19/Mask Mandate: Carol deProsse, James O'Gorman, Amy Chanes, Marts Banowetz, Troy Bond, Marvin Dennis, Cathy Kovach, John Bowman, Richard Keller, Hailey Bomar, Ed Lorson, Lynn Gallagher, Katharine Nicholson Diane Norden, Linda Quinn, Rids and Diane Lahr, Pat Bowen, Jan Locher, Carol Buchmiller, Becky Hall, Mary Kirkpatrick, Sally Hartman, P.H. Heckel, Joyce Myer, Aaron Silander, Sandra Schukit, Dan Lechay, Karen Fox, Becky Ross, Dave Gallaher, Tim Borchardt 8.b. Black Lives Matter Movement/Systemic Racism/Police Policies: Carol deProsse 8.c. Peter Kaboli: Alcohol Consumption downtown 8.d. Maya Sims: Community Transportation Committee 8.e. Robert Dostal: Curbside Recycling 8.f. James Alan McPherson: David Leshtz, Lynette Marshall, Jane Van Voorhis 8.g. Sylvia Jones: Renting in Iowa City [Staff response includedl [Previously distributed in the 7/21 agenda packet #6.1 End of Consent Calendar ��L-�"Acboh: Is, Qi h [L)e� "p r-, 7/D 9. Community Comment (items not on the agenda) [UNTIL 8 PM] Community Comment will be continued, if necessary, prior to "City Council Information" item at the end of the meeting agenda. August 4, 2020 Iowa City City Council Agenda Page 6 10. Planning and Zoning Matters If a majority of the Council is inclined not to concur with the Planning and Zoning Commission recommendation a consult with the Planning and Zoning Commission should be offered before the close of the public hearing. 10.a. Conditional Use Permit - 4200 Block of Yvette St. SW A letter of recommendation to the Johnson County Board of Adjustment for a conditional use permit to allow a commercial communications tower at the 4200 block of Yvette St. SW in unincorporated Johnson County. Comment At its July 16, 2020 meetin,g by a vote of 4-0 (Dyer and Townsend absent), the Planning and Zoning Commission recommended approval of the conditional use permit. Final approval will come from the Johnson County Board of Adjustment. Approval of the conditional use permit will allow for a commercial communications tower at the 4200 block of Yvette St SW in unincorporated Johnson County. Action: m i MS Say h , -7/C-) Sm Regular Formal Agenda 11. Amend Heinz Rd. Urban Renewal Area Resolution approving Amendment No. 2 to the Heinz Road Urban Renewal Plan to add projects to the Urban Renewal Area. Comment This amendment will allow the City to provide financial incentives for businesses and S� industrial users investing in energy efficiency improvements aimed at achieving the City1s goal of a reducing carbon emissions by 45% by 2030. 1. Public Hearing Action: Adim 'M 1 V' S August 4, 2020 Iowa City City Council Agenda Page 7 12. Amend Scott 6 Urban Renewal Area Resolution approving Amendment No. 2 to the Scott Six Urban Renewal Plan to add projects to the Urban Renewal Area. Comment: This amendment will allow the City to contemplate financial incentives for industrial users investing in energy effidency improvements towards the City goal of reducing carbon emissions by 45% by 2030. 1. Public Hearing 2. Consider a Resolution ,wort: Sa.Qi hI ► �oKxLLS , 7/C yr 13. Amend Sycamore & 1 st Ave Urban Renewal Area Resolution approving Amendment No. 3 to the Sycamore & First Avenue Urban Renewal Plan to add projects to the Urban Renewal Area. Comment This amendment Will allow the City to contemplate financial incentives for industrial users investing in energy efficiency improvements towards the City goal of reducing carbon emissions by 45% by 2030. Public Hearing 2. Consider a Resolution Acton_ TOO 10 ryloLs C,,—S % /,D r3r 14. Deer Management - Bow Hunting Ordinance amending Title 8, entitled "Police Regulations," Chapter 7, entitled "Weapons," to allow persons to discharge an arrow as part of an approved deer management plan. (First Consideration) C r Comment The City Code prohibits the discharge of an arrow within City limits except at an inanimate object. The Council approved deer management plan provides for a bow hunt during the fall/winters of 2020 to 2024. This ordinance adds an exception for a person approved to discharge an arrow pursuant to the City's deer management plan. Action:� 1 �Qy,<:� T f AT August 4, 2020 Iowa City City Council Agenda Page 8 15. Council Appointments Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated 15.a. _Planning and Zoning Commission Planning and Zoning Commission - One vacancy to fill an unexpired CA-- term.. Upton appointment - June 30, 2023. (Larry Baker resigned) Aeon: l) te' r a r�f� f �o I I cci r � o �" � �c� -7)0 16. Announcement of Vacancies - New Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after the initial announcement; but will continue to advertise vacancies on the City website and Council agenda. More information may be found on the City website or in the City Clerk's office. Climate Action Commission - One vacancy to fill an unexpired term plus a three-year term. Upon appointment - December 31, 2023. (Katie Sarsfield resigned) V i .r.( �.�. �� :'1 - • ht��.o,�� 17. Announcement of Vacancies - Previous Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after the initial announcement; but will continue to advertise vacancies on the City website and Council agenda. More information may be found on the City website or in the City Clerk's office. Airport Zoning Board of Adjustment - One vacancy to fill a five- year term, January 1, 2016 - December 31, 2020. (Formerly advertised) Historic Preservation Commission (E. College St) - One vacancy to fill a three-year term, July 1, 2018 - June 30, 2021. (Term expired for Esther Baker) Historic Preservation Commission (Northside) - One vacancy to fill a three-year ten n, July 1, 2020 -June 30, 2023. (Term expired for Thomas Agran) August 4, 2020 Iowa City City Council Agenda Page 9 Historic Preservation Commission (Woodlawn) - One vacancy to fill an unexpired term. Effective upon appointment - June 30, 2021. (Lee Shope resigned) Telecommunications Commission - One vacancy to fill a three-year term, July 1, 2020 - June 30, 2023. (Term expired for Kyla Paterson) Vacancies will remain open until filled. 6e,e 18. Community Comment [IF NECESSARY] (ITEMS NOT ON THE AGENDA) 19. City Council Information 20. Report on Items from City Staff a. City Manager b. Assistant City Manager C. City Attomey d. City Clerk 21. Adjourn / Ta.�lor lk , -7/� August 4, 2020 Iowa City City Council Agenda Page 10 Late Handouts Distributed 9 -- a — 1;1-0 (Date) 1 r 1 � m � M CITY OF IOWA CITY 410 East Washington Street Iowa City. Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org City Council Agenda — August 4, 2020 — Regular Formal Meeting Information submitted between distribution of packet on Thursday and close of business on Monday. Late Addition(s): Consent Calendar Item 8 Correspondence: Item 8.h. Carol deProsse: Raising Monarchs Late Handout(s): Consent Calendar Item 6 Resolutions and Motions: Item 6.b Asphalt Resurfacing 2020 Resolution awarding contract and authormng the Mayor to sign and the City Cleric to attest a contract forconstructon of the Asphalt Resurfacing 2020 Project. (see revised CAR and resolution) Comment: Bids for this project were opened on Thursday, July 30, 2020, and the following bid was received: LL Pelling Company Engineer's Estimate North Liberty, IA $2,139,753.78 $2,150,000.00 Public Works and Engineering recommends award of the contract to LL Pelling Company of North Liberty, Iowa. The project will be funded with Road Use Tax Proceeds, Utility Franchise tax proceeds and General Obligation bond proceeds. Item 8 Correspondence: Item 8.a. COVID-19/Mask Mandate: Liz Willmore, Andrea Farrier Item 8.d. Maya Sims (x2): Community Transportation Committee Item 8.f. James Alan McPherson: Mark Levine 7/30 Information Packet IP Email from Councilor Thomas: Correspondence from Michael Muhlenbruch regarding Happy Hollow Park Baseball Field Infield Conversion Late,Handouts Distributed- (Date) istributed (Date) � r CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa S2240-1826 (3 19) 356-5000 (319) 356-5009 FAX www.icgov.org City Council Agenda — August 4, 2020 — Regular Formal Meeting Information submitted between distribution of packet on Thursday and close of business on Monday. Late Handout(s): Consent Calendar Item 6 Resolutions and Motions: Item 6.b Asphalt Resurfacing 2020 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Asphalt Resurfacing 2020 Project. (see revised comment) Comment: Bids for this project were opened on Thursday, July 30, 2020, and the following bid was received: LL Pelling Company Engineer's Estimate North Liberty, IA $2,139,753.78 $2,150,000.00 Public Works and Engineering recommends award of the contract to LL Pelling Company of North Liberty, Iowa. The project will be funded with Road Use Tax Proceeds, Utility CranGhiSe iw .,FGGeeds and General Obligation bond proceeds. Item 6.c Burlington and Madison Intersection Improvements Resolution authorizing the City Engineer Maye to sign Change Order #1 to the contract between Vieth Construction Corporation and the City of Iowa City, Iowa for extra work on the Burlington and Madison Intersection Improvements Project. (see revised resolution) Item 8 Correspondence: Item 8.a. COVID-19/Mask Mandate: Aaron Silander, Carol deProsse Item 8.d. Angie Jordan: Community Transportation Committee