HomeMy WebLinkAbout2020-08-18 ResolutionItem Number: 6.b.
CITY OF IOWA CITY
-� COUNCIL ACTION REPORT
August 18, 2020
Resolution amending budgeted positions in the Finance Department by
reclassifying the Controller position in the Accounting Division to an Assistant
Finance Director position in the Finance Administration Division, deleting the
position of Purchasing Agent from the Purchasing Division and adding one
full-time Procurement Coordinator position, and amending the Administrative
pay plan by deleting the positions of Controller, grade 29, and Purchasing
Agent, grade 28, and adding the positions of Assistant Finance Director,
grade 31 and Procurement Coordinator, grade 27.
Prepared By: Dennis Bockenstedt, Finance Director
Reviewed By: Ashley Monroe, Assistant City Manager
Fiscal Impact: Maximum increase in expenditures of approximately $15,000 per year to the
General Fund
Recommendations: Staff: Approval
t •r,IT, 11 Rq re� 0FUI
Attachments: Resolution
Executive Summary:
The Finance Department is reorganizing its management structure to provide better coordination
in its Accounting and Purchasing divisions and to better provide for succession planning. This
resolution converts two existing Purchasing and Accounting positions in the
Administrative/Confidential pay plan.
Background /Analysis:
In the fiscal year 2021 budget, in the Accounting division of the Finance Department has a 1.0
FTE Controller position and the Purchasing division has a 1.0 FTE Purchasing Agent position.
These two positions are the division heads for their respective divisions within the Finance
Department.
The proposed reorganization of the Finance Department will convert the 1.0 FTE Controller
position to a 1.0 FTE Assistant Finance Director. With this change, the new position will manage
and supervise both the Purchasing and Accounting divisions within the department to better
coordinate the operations and activities of these two divisions and may be assigned in the future
to oversight of other Finance operations as needed. In addition, the Assistant Finance Director
will continue to act as City Controller as well as assume roles within the budget team, the bond
issuance team, and the risk management team. The Assistant Finance Director will also be the
Acting Finance Director in the absence of the Finance Director. The Controller position is
currently at grade 29 on the Administrative/Confidential pay plan, and the Assistant Finance
Director is proposed at grade 31 on the Administrative/Confidential pay plan.
The other position conversion as part of the Finance Department reorganization will be to convert
the 1.0 FTE Purchasing Agent position to a 1.0 FTE Procurement Coordinator position. The
Purchasing Agent position to be converted is currently vacant. The Procurement Coordinator will
not supervise the Purchasing division, but they will be the lead purchasing position in the
Purchasing division. This position will assume the most complicated and high-profile purchases
and acquisitions for the City, and this position will also provide day-to-day direction for the
Purchasing staff. This position will be directly supervised by the Assistant Finance Director. The
Purchasing Agent position is currently at grade 28 on the Administrative/Confidential pay plan, and
the Procurement Coordinator position is proposed at grade 27 on the Administrative/Confidential
pay plan.
The proposed resolution amends the current Administrative/Confidential pay plan and the Fiscal
Year 2021 budget to implement the reorganization of the Finance Department. The maximum
annual impact is an increase in General Fund expenditures of approximately $15,000.
MMIE[a:IJh14.111&1
Description
Resolution
%b
Prepared by: Dennis Bockenstedt, Finance Director, 410 E. Washington St, Iowa City, IA 52240 (319) 356-5053
Resolution number 20-189
Resolution amending budgeted positions in the Finance Department by
reclassifying the Controller position in the Accounting Division to an
Assistant Finance Director position in the Finance Administration Division,
deleting the position of Purchasing Agent from the Purchasing Division
and adding one full-time Procurement Coordinator position, and
amending the Administrative pay plan by deleting the positions of
Controller, grade 29, and Purchasing Agent, grade 28, and adding the
positions of Assistant Finance Director, grade 31 and Procurement
Coordinator, grade 27.
Whereas, Resolution No. 20-82, adopted by the City Council on March 24, 2020, authorized
budgeted positions in the Finance Department for FY21; and
Whereas, Resolution No. 17-14, adopted by the City Council on January 3, 2017, established
a classification/compensation plan for Administrative employees; and
Whereas, the Finance Department has determined that the Accounting and Purchasing
Divisions would benefit from greater coordination and joint oversight; and
Whereas, converting the role of Controller to an Assistant Finance Director will offer improved
succession planning opportunities for the City's Finance Department; and
Now, Therefore, be it resolved by the City Council of the City of Iowa City, Iowa that
The budgeted positions in the Finance Administration and Accounting Divisions of the
Finance Department be amended by reclassifying the full-time position of Controller in
the Accounting Division, grade 29, to a full-time position of Assistant Finance Director in
the Finance Administration Division, grade 31.
The budgeted positions in the Purchasing Division of the Finance Department be
amended by:
a. Deleting one full-time Purchasing Agent position, Admin grade 28.
b. Adding one full-time Procurement Coordinator position, Admin grade 27.
The Administrative pay plan be amended by:
a. Deleting the position of Purchasing Agent, grade 28.
b. Deleting the position of Controller, grade 29.
c. Adding the position of Procurement Coordinator, grade 27.
d. Adding the position of Assistant Finance Director, grade 31.
Passed and approved this 18th day of August 20 20 .
Mayor
Aro ed by
Attest: X ' ' 1 • � `
Chy Clerk City Attorney's Office - 08/12/2020
Resolution No. 20-189
Page 2
It was moved by Salih and seconded by Mims
Resolution be adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
x
Bergus
x
Mims
x
Salih
x
Taylor
x
Teague
x
Thomas
x
Weiner
the
Item Number: 6.c.
CITY OF IOWA CITY
,-�COUNCIL ACTION REPORT
August 18, 2020
Resolution authorizing the procurement of Axon Taser 7 Conducted Energy
Device Bundles for the City of Iowa City.
Prepared By: Denise Brotherton, Interim Chief of Police
Reviewed By: Geoff Fruin, City Manager
Fiscal Impact: $230,249.40 over 5 years in the Police Department budget
Recommendations: Staff: Approval
I ST,1 in, •� 017d1
Attachments: Resolution
Executive Summary:
The procurement of Taser 7 Conducted Electrical Weapon replaces outdated equipment and
maintains warranty coverage. Currently all uniformed officers at the Iowa City Police Department
carry a conducted energy device JAS ER). 69 of these devices were manufactured in or prior to
2012. High voltage electronic components wear out over time and may not operate as expected in
devices that are more than 5 years old. Many TASERS currently issued to patrol officers are past
the 5 -year life recommendation. TASERS of this age are two times more likely to fail,
maintenance needs are no longer covered, replacement parts can't be purchased for them, and
device failures may no longer be covered under TAS ER insurance policies. Failure of the device
to deploy could cause injury to the officers and to those they are attempting to subdue.
Background /Analysis:
The procurement of Taser 7 Conducted Electrical Weapon replaces outdated equipment and
maintains warranty coverage. Currently all uniformed officers at the Iowa City Police Department
carry a conducted energy device JAS ER). 69 of these devices were manufactured in or prior to
2012. High voltage electronic components wear out over time and may not operate as expected in
devices that are more than 5 years old. Many TASERS currently issued to patrol officers are past
the 5 -year life recommendation. TASERS of this age are two times more likely to fail,
maintenance needs are no longer covered, replacement parts can't be purchased for them, and
device failures may no longer be covered under TAS ER insurance policies. Failure of the device
to deploy could cause injury to the officers and to those they are attempting to subdue.
The purchase includes, Axon Taser 7 Conducted Electrical Weapons, Holsters, Battery Packs,
Wall Mount Brackets, Taser 7 Evidence.com Access licenses for each officer. (Officers can
upload information onto the website after they have deployed the weapon), Target Frames, Live
cartridges, Taser 7 online training, Virtual Reality training, and warranties.
The procurement of the Axon Taser 7 devices has been approved as a Sole Source Purchase.
The Axon Taser 7 is only manufactured by Axon, and this taser is the only conducted energy
device available and appropriate for law enforcement. Conducted energy devices are essential
equipment assigned to all officers and conducted energy devices are the most advanced
technology available to officers to minimize risk and prevent serious injury to the officer and to the
public. The Taser 7 is the current product being offered by Axon that provides the latest
technological upgrades to improve safety and product function.
Over the course of this 5 -year contract, we expect to expend approximately $230,249.40. Funds
for this purchase were adopted as part of the Police Department FY2021 operating budget.
ATTACHMENTS:
Description
Resolution
Deferred to 9/1/2020
Prepared by: Captain Denise Brotherton, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5440
Resolution No.
Resolution authorizing the procurement of Axon Taser 7 Conducted Energy
Device Bundles for the City of Iowa City
Whereas, conducted energy devices are essential equipment assigned to all officers, and
conducted energy devices are the most advanced technology available to officers to minimize risk
and prevent serious injury to the officer and to the public; and
Whereas, the procurement of the Taser 7 Conducted Electrical Weapon replaces outdated
equipment and will maintain warranty coverage; and
Whereas, Axon Taser 7 devices have been approved as a Sole Source Purchase, because the
Axon Taser 7 is only manufactured by Axon, and this taser is the only conducted energy device
available and appropriate for law enforcement; and
Whereas, The City's purchasing policy requires City Council to approve purchases for commodities
and services over $150,000; and
Whereas, over the course of this five-year contract, the City expects to expend approximately
$230,249.40 for the procurement of Axon Taser 7 Conducted Energy Devices Bundles for the
City of Iowa City; and
Whereas, funds for this purchase are available in the Police Department operating budget under
10410310-474420; and
Whereas, approval of this purchase is in the public interest.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
1. The proposed procurement as described is approved.
2. The City Manager is authorized to sign the agreement with the vendor and take whatever steps
are necessary to effectuate future purchases including any amendments or renewals of said
agreement.
Passed and approved this day of 20
UVE—MIS
City Clerk
Mayor
Approved by
City Attorney's Office
10,0"
Resolution No.
It was moved by and seconded by the Resolution
will be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
Item Number: 6.d.
CITY OF IOWA CITY
,-�COUNCIL ACTION REPORT
August 18, 2020
Resolution on Unclassified Salary Compensation for Fiscal Year 2021 for the
City Manager, City Attorney and City Clerk.
Prepared By: Kellie Fruehling, City Clerk
Reviewed By: Eleanor Dilkes, City Attorney
Fiscal Impact: No impact. Wages are approved in the annual operating budget.
Recommendations: Staff:
1 •r,IT, 11 Rq re� 0FUl
Attachments: Resolution
Executive Summary:
By contract each Council appointee's salary is automatically increased by the across the board
(cost of living) adjustment provided to all other administrative/confidential employees, which is
based on that provided to AFSCME employees. The increase on July 1, 2020 was 2%.
The changes made in this resolution are merit increases based on the appointee's annual
performance evaluation by the Council.
Background /Analysis:
ATTACHMENTS:
Description
Resolution
Prepared by: Kellie Fruehling, 410 E. Washington Street, Iowa City, IA 52240; 319-356-5041
Resolution No. 20-190
Resolution on Unclassified Salary Compensation for Fiscal Year
2021 for the City Manager, City Attorney and City Clerk.
Whereas, the City of Iowa City, Iowa, employs the City Manager, City Attorney and
City Clerk subject solely to the action of the City Council referred to as unclassified
personnel; and
Whereas, it is necessary to establish salary compensation for the said unclassified
personnel; and
Now Therefore Be It Resolved by the City Council of the City of Iowa City, Iowa, that the
following positions shall receive as salary compensation that amount which is set forth and where
said employee shall receive or collect any fees or other compensation from others for services as
such employee, the same shall be paid to the City Treasury.
Be It Further Resolved by the City Council of the City of Iowa City, Iowa, that the following
compensation is hereby established effective July 1, 2020:
Salary: City Manager - $196,747.20 (no change)
City Attorney - $ 163,030.40 (no change)
City Clerk - $101,566.40 (merit increase)
Passed and approved this 18th day of
6",Attest: 44 0 0 , D X�f I ( fl,
City Jerk
913
2020.
Mayor
ro ed
City Attorney's Office — 008/12/2020
It was moved by salih and seconded by Mims the Resolution
be adopted, and upon roll call there were:
Ayes:
Nays:
Absent:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
Item Number: 6.e.
CITY OF IOWA CITY
-� COUNCIL ACTION REPORT
August 18, 2020
Resolution to provide the 15% required local match as part of a Hazard
Mitigation Grant Program application to purchase property in the 100 -year
floodplain and to authorize the City Manager to submit and sign all contracts
and amendments for said program.
Prepared By: Erika Kubly, Neighborhood Services Coordinator
Reviewed By: Tracy Hightshoe, Neighborhood and Development Services Director
Ashley Monroe, Assistant City Manager
Fiscal Impact: Estimated $35,302.50 in General Funds as a local share for the grant.
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Executive Summary:
At the August 18, 2020 City Council meeting, the Council will consider authorizing a local match
for the Hazard Mitigation Grant Program as well as authorizing the City manager to sign all
necessary documentation for participation in the program. Owners of property at 832 Normandy
Drive have expressed interest in a buyout and the property has been determined eligible for the
application based on cost and city floodplain management goals.
Background /Analysis:
The State of Iowa received FEMA disaster funding under the Hazard Mitigation Grant Program
(HMGP) as part of Presidential Disaster Declaration DR -4421 -IA for severe storms and flooding
that occurred in Iowa that spring. The City submitted a Notice of Intent to the State to apply for
these funds based on interest from property owners in the 100 -year floodplain and was invited to
complete a full application.
Property owners in the 100 -year floodplain adjacent to City land on Normandy Drive, Taft
Speedway, Sheridan Avenue, and F Street were notified of the buyout opportunity. To be eligible,
properties must be insured through the National Flood Insurance Program (NFIP) and costs for
acquisition and demolition must be less than $276,000 per property on average. At the time of
application, one property at 832 Normandy Drive was interested and eligible for the program.
The Johnson County, IA Countywide Hazard Mitigation Plan identifies mitigation actions to reduce risk
to life and property. In Iowa City, one of the actions identified to address flood hazards is 'Relocate or
Buyout Vulnerable Structures". The acquisition and demolition of this property provides a long-term
solution by permanently removing the structure from the floodplain. The land will be converted to open
space in perpetuity, eliminating the future risk of flood damage.
Total costs of acquisition and demolition are estimated to be $235,350. 75% of those costs will be
covered by the FEMA share, 10% by the State share, and 15% or a total of $35,302.50 is the local
share. Staff is currently working with the State to finalize documentation for the grant application
submission, which is expected to be completed by the end of the month.
ATTACHMENTS:
Description
Resolution
Prepared by: Erika Kubly, Neighborhood Services, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. 20-191
Resolution to provide the 15% required local match as part of a
Hazard Mitigation Grant Program application to purchase property in
the 100 -year floodplain and to authorize the City Manager to submit
and sign all contracts and amendments for said program.
Whereas, the City of Iowa City has prepared an application to submit to the Iowa Department of
Homeland Security and Emergency Management for funding to acquire one residential property
from the Hazard Mitigation Grant Program in the amount of $235,350; and
Whereas, the City of Iowa City recognizes the fact that this grant is based on a cost share basis
with the federal share of 75%, state share of 10%, and local share of 15% of the total project
costs, which can be either cash or in-kind match; and
Whereas, the City of Iowa City anticipates a total estimated project cost of $235,350, which
would require Iowa City to contribute 15% or $35,302.50.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
1. The City of Iowa City shall submit an application for the Hazard Mitigation Grant Program
for the acquisition of one home in the 100 -year floodplain.
2. The City of Iowa City agrees to provide and make available at least $35,302.50 of local
monies to meet the minimum 15% match requirement for this mitigation grant application.
3. The City Manager is hereby authorized to execute on behalf of the City of Iowa City this
mitigation project application for the purpose of obtaining financial assistance. The City
Manager is further authorized to execute the grant agreement, if awarded, and any related
documentation or amendments thereto. The City Manager is designated as the City's
Authorized representative.
Passed and approved this 18th day of August 2020.
1
Ma
p o ed by
Attest:
Ci' Clerk City Attorney's Office
(Sue Dulek - 08/11/2020)
Resolution No.
Page 2
20-191
It was moved by _ Salih and seconded by Mims the
Resolution be adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
x
Bergus
x
Mims
x
Salih
x
Taylor
x
Teague
x
Thomas
x Weiner
Item Number: 6.f.
CITY OF IOWA CITY
-� COUNCIL ACTION REPORT
August 18, 2020
Resolution authorizing the City Manager to sign a Memorandum of
Understanding with the Housing Trust Fund of Johnson County for the
contribution and use of $500,000 for affordable housing.
Prepared By: Erika Kubly, Neighborhood Services Coordinator
Reviewed By: Tracy Hightshoe, Neighborhood and Development Services Director
Fiscal Impact: Affordable Housing Fund (budget line item)
Recommendations: Staff: Approval
Commission: N/A
Attachments: FY20 Year -End Report
Resolution
FY21 MOU
Executive Summary:
City Council will consider adoption of a resolution to authorize the City Manager to enter into a
Memorandum of Understanding with the Housing Trust Fund of Johnson County for $500,000 for
affordable housing at their August 18, 2020 meeting.
Background /Analysis:
At the September 20, 2016 City Council work session, the Council approved the distribution of
funds for the Affordable Housing Fund. Under the approved distribution plan, 50% of funds
available will go to the Housing Trust Fund of Johnson County (HTFJC) for affordable housing
projects in Iowa City. The FY21 budget for the Affordable Housing Fund is $1,000,000. Upon
execution of the Memorandum of Understanding, the HTFJC will be issued payment of
$500,000.
At the August 6, 2019 City Council work session, the Council approved removing the Housing
Trust Fund of Johnson County from the Aid to Agency annual funding cycle and allowing them a
5% administrative fee on funds allocated to them through the Affordable Housing Fund. The
HTFJC may use $25,000 to administer the funds and the remaining $475,000 will be awarded to
affordable housing projects.
Under this MOU, affordable housing is defined as housing, either owner -occupied or rental, that
serves households under 80% of the Area Median Income (AMI). In general, the HTFJC
prioritizes rental projects that assist households under 60% AMI and many projects serve
households under 30% AMI. Uses of prior year funds can be found in the FY20 Year -End
Report. After the HTFJC submitted their Year -End Report, the Iowa Finance Authority
announced their FY20 Low Income Housing Tax Credit (LIHTC) awards. Nex Senior
Apartments was not awarded funds. The HTFJC will return those funds to the available pool and
reallocate in subsequent funding rounds.
A Memorandum of Understanding for these funds will be entered between the City and HTFJC.
As directed by City Council, any projects awarded funding through the HTFJC must be in
compliance with the City's Affordable Housing Location Model, as amended annually. The MOU
will also require quarterly reporting to Neighborhood Services which identifies projects awarded
funding, income levels served, and fund balance.
ATTACHMENTS:
Description
FY20 HTF Year End Report
Resolution
FY21 MOU
Housing o rust Fund
Johnson County
Board of Directors
Bob Dvorsky, President
Former State Senator, 37" District
Housing Trust Fund of Johnson County
26 E. Market Street #123
Iowa City, IA 52245
Mailing Address: PO Box 2446, Iowa City, IA 52244
Email: emccabe@htfjc.org Website: www.htfjc.org
Office: 319358.0212
Cressy Canganel;, President- Date: July 30, 2020
Elect Shelter House To: Tracy Hightshoe, Neighborhood and Development Services Director
John Waren, Treasurer From: Ellen McCabe, Executive Director
Bergan KOV Re: Report on City of Iowa City Affordable Housing Fund
_______________
reon Andrew, The Housing
Fellowship Housing Trust Fund of Johnson County
Jerry Anthony, University of FY20 Year -End Report, Iowa City Affordable Housing Fund
Iona, Urban dam' Regional Planning
Molly Brown, Hills Bank and The City of Iowa City allocated $1,000,000 in FY20 funds to their Affordable
Trust Compag Housing Fund. 50% or $500,000 was allocated to the Housing Trust Fund of
Kirsten Frey, Shuttleworth & Johnson County (HTFJC) to support and invest in affordable housing in Iowa City.
Ingersoll The City Council also directed another 20%, or $200,000, to the HTFJC for Low
Steve Gordon, AM Management Income Housing Tax Credit (LH -ITC) projects.
Ellen Habel, City ofCoralville City of Iowa City funding, combined with the significant dollars that HTFJC
Rachel Kilburg, City ofioua
receives from the Johnson County Board of Supervisors and the State housing
00
trust fund program, as well as payments received on prior HTFJC loans, enables
HTFJC to make substantial impacts in providing affordable, sustainable housing
Steve Long, Eagle View
projects and programs.
Partners, LC
Tracey Mulcahey, City of North
As of June 30, 2020, $157,046 was paid out for affordable housing located in Iowa
Liberty
City utilizing City of Iowa City funding for FY20. The Housing Trust Fund
utilized the $35,000 made available for administrative project expenses.
Phil O'Brien, Urban Acres Real
Estate
The table below provides information about the projects managed by the HTFJC.
Scott Schroeder, MidVestOne
Bank
FY20 Allocation: $500,000
FY20 LIHTC Set -Aside: $200,000
Rod Sullivan,]ohnson County
Total FY20 Iowa City funds to HTFJC: $700,000
Board of Supervisors
Staff
FY20 Projects:
Ellen McCabe,
Executive Director
Project: NEX Apartments (LH -ITC Project)
Address: 671 Nex Avenue, Iowa City
Total HTFJC Allocation: $775,000
Estimated Total Project Cost: $8,437,281
Project: NEX Senior Apartments (LIHTC), Application Submitted to IFA, Pending Approval
Address: 670 Nex Avenue, Iowa City
Total HTFJC Allocation: $490,000
Total LIHTC Set -Aside Allocation: $190,000
Estimated Total Project Cost: $11,113,789
Project Name:
IC Allocation:
Total HTFJC
Total # of
Income Targeted:
Estimated Date
Spent
Affordable
of Project
As of 6-30-2020:
Units:
Completion:
NEX Apartments
FY20-$157,046
$707,046
32
<30% to <60% AMI
6/30/2020
FY19- $380,000
NEX Senior Apartments
FY20-$507,954
$0 (pending)
41
<30% to <60% AMI
6/30/2022
(FY20 LIHTC Set -Aside
included)
HTF Administration
FY20-$35,000
NA
NA
NA
6/30/2020
Total:
FY20 - $700,000
Sand Corporation completed their project at 671 Nex Avenue in June and immediately started to
lease up the units. Total development costs were estimated to be $8,437,281. HTFJC's funding
was instrumental in the project receiving a Low -Income Housing Tax Credit (LIHTC) award.
NEX Apartments has 32 affordable units with four (4) one -bedroom apartments, 11 two-bedroom
apartments, and 17 three-bedroom apartments. There are four market rate units. Most of the units
have been rented out and the remaining units are expected to be leased up very soon.
Figure 1. NEX Unit
Figure 2. Nex In UnitLmn&y Room
NEX Senior, with 41 two-bedroom apartments for those age 55 and older with incomes under 60%
AMI, was awarded $507,954. IFA will announce funding awards in August. If awarded tax
credits, HTFJC will enter into an agreement with NEX Senior for the development. If the project
does not proceed, the funds will be carried over to FY21.
Total development costs for the NEX Senior project are estimated to be $11,113,789.
Additional HTFJC Affordable Housing Highlights in Iowa City:
The Del Ray Ridge project, receiving FY19 City of Iowa City funding was completed this
June. Del Ray Ridge project has 29 affordable units: four (4) units for those with incomes
below 30% AMI and 25 units for households with incomes below 60% AMI. Four units are
market rate. Del Ray Ridge, in the core downtown area, is currently leasing up and the first
tenants have moved in.
Del Ray Ridge Project Information:
Address: 628 S. Dubuque Street, Iowa City
Total HTFJC Allocation: $800,000
Estimated Project Cost: $5,813,496
Del Ray Ridge Kitchen 1
Del Ray Ridge Accessible Shiver 1
The following FY20 HTFJC activity was funded by sources other than the City of Iowa City.
The projects, totaling $299,396 in grants and loans, advanced affordable housing within Iowa
City:
$155,995 loan was provided to Shelter House for the purchase and renovation of a
Fairweather Lodge in Iowa City to provide permanent supportive housing to five individuals
with chronic mental health issues.
Grants to help move people out of emergency shelters and to help keep people from having
to enter shelters during the initial stages of the COVID-19 pandemic were awarded to
Shelter House ($40,000) and the Domestic Violence Intervention Program ($25,000) on
April 6, 2020. Security deposit and rent payments have been reimbursed to the entities
totaling $55,961 for 28 households assisted to date. 13 individuals assisted had a disability,
and 40 individuals assisted were people of color.
• On March 27, 2020, the HTFJC Board of Directors voted to offer a three-month deferral on
loan payments to HTFJC Revolving Loan partners if they experienced an economic loss due
to COVID-19. One organization with several loans took advantage of this accommodation
and another with multiple loans has indicated that they may request a deferral. Depending
on the level of impact experienced by our partner entities, HTFJC's emergency reserves
could be used to cover the deferred interest income which supports essential administrative
expenses.
• Eleven individuals with extremely low incomes received a total of $18,251 in rent and/or
security deposit assistance for housing in Iowa City through a grant to Inside Out Reentry
for individuals transitioning from incarceration back into the community. Five individuals
assisted had a disability and nine individuals assisted were people of color.
• $15,000 grant to the Johnson County Affordable Housing Coalition for capacity -building
and advocacy efforts. HTFJC was the first organization in Iowa to use part of the State
Housing Trust Fund award for this purpose.
• $8,250 in grant funding was provided to the Greater Iowa City Area Home Builders who
helped a senior homeowner in Iowa City with an extremely low income to rework the
configuration of the property to accommodate the new stairs that were built to allow the
homeowner to enter and exit the home.
• $36,900 loan was provided to Shelter House to rehabilitate the ten -year-old showers in the
shelter facility serving roughly 70 people with extremely low incomes per night. It is
estimated that the showers will serve 250,000 duplicated individuals in the next ten years.
Prepared by: Erika Kubly, Neighborhood Services, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. 20-192
Resolution authorizing the City Manager to sign a Memorandum of
Understanding with the Housing Trust Fund of Johnson County for
the contribution and use of $500,000 for affordable housing.
Whereas, the City Council desires to fulfill its goal to increase the units of affordable housing in
Iowa City, in part, by contributing $500,000 to the Housing Trust Fund of Johnson County, Inc.;
Whereas, the funds should be used to serve households under 80% of median income, the
units should be located within the corporate limits of Iowa City, and the site should comply with
the Affordable Housing Location Model, as amended annually; and
Whereas, the attached Memorandum of Understanding sets forth the parameters of how the
funds are to be used.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
The City Manager is authorized to sign the attached Memorandum of Understanding.
Passed and approved this 18th day of August 2020.
aty Attorney's Office
(Sue Dulek - 0811112020)
Resolution No. 20-192
Page 2
It was moved by Salih and seconded by Mims
Resolution be adopted, and upon roll can there were:
AYES: NAYS: ABSENT:
x
Bergus
x
Mims
x
Salih
x
Taylor
x
Teague
x
Thomas
x
Weiner
the
Propared by: Erika Kubly, Nolghborhood Smioes Coordinator, 410 E. Washington St., Iowa City, IA 52240,319/356,5171
MEMORANDUM OF UNDERSTANDING
Re:
CITY'S CONTRIBUTION TOWARD AFFORDABLE HOUSING
This Memorandum of Understanding is entered into by and between the City of Iowa
City, a municipal corporation ("City"}, and Mousing Trust Fund of Johagon County, Inc. {"Trust
Fund") in Iowa City, Iowa.
WHEREAS, the City desires to contribute $500,000.00 to the Trust Fund to support
affordable housing; and
THE PARTIES THEREFORE AGREE AS FOLLOWS:
1. The City will contribute $500,000.00 {"fiords") to the.Trust Fund to support
affordable housing by September 15, 2020.
2, The Trust Funds will use the funds for affordable housing projects as follows:
a. Ali units assisted must serve households under 80% area median income. The project
itself may have units designated for higher incomes, but the units assisted by the
funds must serve households under 80% area median income.
b. The projects must be located within the corporate limits of Iowa City.
c, The sites must be in compliance with the City's Affordable Housing Location Model,
as amended annually.
d. Quarterly reports must be provided to the City Neighborhood Services Coordinator
beginning January 1, 2021 and continuing thereafter until all fiords have been
allocated and all units are occupied by eligible households. The reports must include
the following information on each project: 1) Address and developer; 2) Amount of
funds allocated; 3) Description of development, such as 12-plex or 20 -unit tax project
for seniors, and 4) Status of construction 5) Rent limitations as detailed in funding
agreements with grantiloan recipients,
e. Up to 5% of funds ($25,000) may be used for administrative expenses.
Dated, this t,57' day of August, 2020,
CITY OF IOWA CITY, IOWA
By:
Geo ruin
City Manager
HOUSING TRUST FUND OF
JOHNSON COUNTY; WC�
By: � A
Ellen McCabe
Executive Director
Item Number: 6.g.
CITY OF IOWA CITY
-� COUNCIL ACTION REPORT
August 18, 2020
Resolution accepting the work for the Mercer Aquatic Center Pool LED
Lighting Project.
Prepared By:
Ben Clark, Sr. Civil Engineer
Reviewed By:
Kumi Morris, Facilities Manager
Juli Seydell Johnson - Parks and Recreation Director
Jason Havel, City Engineer
Ron Knoche, Public Works Director
Ashley Monroe, Assistant City Manager
Fiscal Impact:
None
Recommendations:
Staff: Approval
Commission: N/A
Attachments:
Engineer's Report
Resolution
Executive Summary:
The Mercer Aquatic Center Pool LED Lighting Project has been completed by Gerard Electric,
Inc. of Iowa City, Iowa, in substantial accordance with the plans and specifications prepared by
Shive-Hattery, Inc. of Iowa City, Iowa. The Engineer's Report and Performance and Payment
bond are on file with the City Clerk.
• Project Estimated Cost $155,000.00
• Project Bid Received: $85,460.00
• Project Actual Cost: $95,744.8
The project included one change order that involved the installation of two additional LED fixtures
and a dimming fixture.
Background /Analysis:
The project involved replacing the original 1986 pool metal halide ceiling light fixtures with high -
efficient LED light fixtures. The intent of the project is to improve energy efficiency and also to
meet the current Iowa Department of Public Health Pool Code for lighting requirements. The new
light fixtures will be indirect lighting in an aluminum housing and are suitable for natatoriums,
corrosive and wet environments.
The most significant benefits are: extremely long lifespans (50,000 to 100,000 hours or more),
veryhigh energy efficiency, extremely high light quality and little to no maintenance costs.
ATTACHMENTS:
Description
Engineer's Report
Resolution
-_l. _.\. _..i . .�
August 10, 2020
NYWImp���
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240 - 1826
(319) 356 - 5000
(319) 356 - 5009 FAX
www.icgov.org
City Clerk
Iowa City, Iowa
Mercer Aquatic Center Pool LED Lighting Project
Dear City Clerk:
I hereby certify that the Mercer Aquatic Center Pool LED Lighting Project has been completed by
Gerard Electric, Inc. of Iowa City, Iowa, in substantial accordance with the plans and specifications
prepared by Shive-Hattery, Inc. of Iowa City, Iowa.
The project was bid as a unit price contract and the final contract price is $95,744.88.
There was a total of one (1) change or extra work order for the project as described below:
Two additional LED fixtures and dimming fixture $10,284.88
I recommend that the above -referenced improvements be accepted by the City of Iowa City.
Sincerely,
� I
Jason Havel, P.E.
City Engineer
Prepared by: Ben Clark, Senior Engineer, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5436
Resolution No. 20-193
Resolution accepting the work for the Mercer Aquatic Center Pool
LED Lighting Project
Whereas, the Engineering Division has recommended that the work for construction of the Mercer
Aquatic Center Pool LED Lighting Project as included in a contract between the City of Iowa City
and Gerard Electric, Inc. of Iowa City, Iowa, dated March 5, 2020, be accepted; and
Whereas, the Engineer's Report and the performance, payment and maintenance bond have been
filed in the City Clerk's office; and
Whereas, funds for this project are available in the Carbon Emissions Reduction Project account #
E4520; and
Whereas, the final contract price is $95,744.88
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said
improvements are hereby accepted by the City of Iowa City, Iowa.
Passed and approved this 18th day of august , 2020
Mayor
Approved by
Attest:
City Jerk City Attorney's Office
(Sara Greenwood-Hektoen - 08/11/2020)
It was moved by salih and seconded by
adopted, and upon roll call there were:
Ayes:
x
Nays:
Mims the Resolution be
Absent:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
Item Number: 7.a.
it
CITY OC IOWA CITY
www.icgov.org
August 18, 2020
Motion setting a public hearing for September 1, 2020 on a resolution to
amend the Comprehensive Plan future land use map designation from
public/private open space to general commercial for 3.11 acres of property
located north of Camp Cardinal Boulevard and west of Camp Cardinal Road.
ATTACHMENTS:
Description
Staff Report
P&Z Minutes
STAFF REPORT
To: Planning and Zoning Commission Prepared by: Kirk Lehmann, Associate Planner
Item: CPA20-0001 Date: August 6, 2020
GENERAL INFORMATION:
Applicant: MMS Consultants
1917 S. Gilbert Street
Iowa City, IA 52240
319-351-8282
I.stutzman@mmsconsultants.net
Contact Person:
Property Owner(s):
Requested Action:
Purpose:
Location:
Location Map:
Size:
MMS Consultants
1917 S. Gilbert Street
Iowa City, IA 52240
319-351-8282
k.billick@mmsconsultants.net
j.marner@mmsconsultants.net
Jon Harding
709 Normandy Dr
Iowa City, IA 52246
Change the Comprehensive Plan future land use
map designation from Public/Private Open Space to
General Commercial
To allow the construction of an event center
Parcel #1112476001 (north of Camp Cardinal Blvd,
west of Camp Cardinal Rd)
3.11 acres
1
Existing Land Use and Zoning:
Surrounding Land Use and Zoning:
Comprehensive Plan:
District Plan:
File Date:
BACKGROUND:
Vacant (open space); Neighborhood Public (P-1)
North: Vacant (open space), Interim Development,
Research Park (ID -RP)
East: Residential & Institutional; Low Density
Multi -Family Residential (RM -12) & Low
Density Single -Family Residential with
Planned Development Overlay (RS -5 OPD)
South: Residential & Institutional; Low Density
Multi -Family Residential (RM -12) &
Neighborhood Public (P-1)
West: Institutional; Institutional Public (P-2)
Public/Private Open Space
Not Applicable
June 25, 2020
Jon Harding owns approximately 3.11 acres of property located at the corner of Camp Cardinal
Boulevard and Camp Cardinal Road, across the street from 80 Gathering Place Lane. The owner
hired MMS Consulting, the applicant, to prepare three applications to allow the development of a
7,000 square foot building that would function as a community event center on the north side of
the property. Attachment 5 includes the proposed site plan for the property.
This application proposes to amend the Comprehensive Plan's Future Land Use map (CPA20-
0001). The property is in the Northwest Planning District, which doesn't have an adopted District
Plan. Attachments 3 and 4 illustrate how the proposed amendment is to change the property's
future land use designation from Public/Private Open Space to General Commercial.
The other concurrently submitted applications include a right-of-way vacation (VAC20-0001),
which would allow the owner to acquire additional land on Camp Cardinal Boulevard, and a
rezoning (REZ20-0001), which would change its zone from Neighborhood Public (P-1) to
Community Commercial (CC -2) with a Planned Development Overlay (OPD) to protect on-site
sensitive features. Generally, the Comprehensive Plan Amendment must be approved for the
rezoning to comply with the Comprehensive Plan.
The applicant indicated that they intend to use the Good Neighbor Policy and hold a Good Neighbor
Meeting. However, they opted to not conduct an in-person meeting due to COVID-19, but instead
sent letters on June 30 informing neighbors that they will accept comments and questions directly.
ANALYSIS:
The Iowa City Comprehensive Plan serves as a land -use planning guide by illustrating and
describing the location and configuration of appropriate land uses throughout the City, providing
notification to the public regarding intended uses of land; and illustrating the long-range growth
area limit for the City. Applicants may request an amendment to the City's Comprehensive Plan
with approval of the City Council, following a recommendation by the Planning and Zoning
Commission. Applicants for a comprehensive plan amendment must provide evidence that the
request meets the approval criteria in Section 14 -8D -3D. The comments of the applicant are
found in Attachment 3. Staff comments on the criteria if as follows.
14 -8D -3D Approval Criteria: Applications for a comprehensive plan amendment must
include evidence that the following approval criteria are met:
Circumstances have changed and/or additional information or factors have come
to light such that the proposed amendment is in the public interest.
The subject property was deeded to Johnson County in 1875 as part of a larger tract
known as the Johnson County Poor Farm. The construction of Highway 218 and right-of-
way for Camp Cardinal Road in 1981 severed the subject property from the larger tract.
In 2012, Johnson County voted to dispose of this property, and on January 23, 2014, the
parcel was sold to Jon Harding (Book 5202, Page 455 in the Office of the Johnson County
Recorder).
Iowa City adopted its current Comprehensive Plan on May 14, 2013, just prior to the parcel
being sold. The Future Land Use Map designates the subject parcel as Public/Private
Open Space, due to its public ownership and sensitive features, including steep slopes,
wetlands, and a stream corridor. Future land use maps from earlier Comprehensive Plans
simply show the area as remaining a public use. At that time, the area contained no City
infrastructure and was generally used for agricultural purposes.
The surrounding area only began experiencing significant development following the
construction of Camp Cardinal Boulevard in 2007. The emerging neighborhood includes
a variety of housing types and a few compatible non-residential uses. Cardinal Pointe
South, located approximately a quarter mile to the north, contains a mix of single-family
homes, townhouses, and duplexes. There is also a medical office and elementary school
located on Kennedy Parkway approximately a half mile to the north, and Cardinal Villas
and St. Andrew Presbyterian Church directly east of the property. Additional development
is anticipated in the near future.
Staff finds the sale and development of the surrounding neighborhood as constituting a
change of circumstances. While the current Future Land Use Map designation provides
for open space that is both publicly and privately owned, shifting from public to private
ownership can change the best use for a property. In addition, the development of the
neighborhood changes the context that existed at the time the plan was adopted. While
sensitive features remain on the property, modifying the future land use designation to
allow development that accommodates sensitive features, in compliance with the City's
Sensitive Areas Ordinance, maintains the spirit of the ordinance. The proposed
designation of General Commercial also allows development that is compatible with
nearby development.
2. The proposed amendment will be compatible with other policies or provisions of
the comprehensive plan, including any district plans or other amendments thereto.
A detailed district plan has not been prepared for the Northwest District, but the
Comprehensive Plan contains policies addressing land use and natural resources.
Land use policies encourage buffers between residential development and major
highways (p. 23) and indicate that alternatives to single-family development may be
appropriate for property located at major intersections (p. 27). The subject property is near
Highway 218 on the corner of Camp Cardinal Boulevard, an arterial road, and Camp
Cardinal Road, a collector street. Because commercial uses are less sensitive to highway
noise, they would be appropriate for this location by buffering residential areas from
Highway 218, while benefitting from the visibility and higher traffic counts at this location.
In addition, the Comprehensive Plan supports appropriate transitions between high and
low-density development and commercial and residential land uses (p. 25). A higher -
intensity commercial use at this property would maintain an appropriate transition with
multi -family uses to the east. Lower density residential uses are located farther north and
east. Similarly, two Comprehensive Plan Amendments that increased the intensity of uses
were approved for properties directly east across Camp Cardinal Road and to the
southeast. CPA16-00001, adopted May 3, 2016, changed the future land use map
designation for the property north of Melrose Avenue and east of Camp Cardinal
Boulevard from Residential 2-8 Dwelling Units per Acre to Office Commercial. CPA16-
00003, adopted January 17, 2017, changed the future land use map designation for the
property at the northeast corner of Camp Cardinal Road and Camp Cardinal Boulevard
from Residential 2-8 Dwelling Units per Acre to Residential 8-16 Dwelling Units per Acre.
Policies regarding natural resources include discouraging sprawl by promoting infill
development and continuing to identify and preserve environmentally sensitive areas by
enforcing the Sensitive Areas Ordinance (p.42). If the future land use is changed from
Public/Private Open Space to General Commercial, the property would be required to
abide by the Sensitive Areas Ordinance. As such, the rezoning application concurrently
submitted includes a Planned Development Overlay (OPD) to preserve these features.
Overall, staff finds that the requested Comprehensive Plan amendment to change the
future land use designation of the subject property from Public/Private Open Space to
General Commercial is compatible with other policies in the Comprehensive Plan,
especially those relating to land use and natural resources.
STAFF RECOMMENDATION:
Staff recommends approval of CPA20-0001, a proposed amendment to the Comprehensive Plan
to change the future land use designation from Public/Private Open Space to General Commercial
for Parcel #1112476001, located north of Camp Cardinal Boulevard and west of Camp Cardinal
Road.
ATTACHMENTS:
1. Location Map
2. Zoning Map
3. Application Statement
4. Proposed Future Land Use Map
5. Good Neighbor Meeting Documents
Approved by:
Danielle Sitzman, AICP, Development Services Coordinator
Department of Neighborhood and Development Services
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M MMS Consultants, Inc.
99 Experts in Planning and Deveiopment Since 1975
June 26, 2020
City of Iowa City
410 E. Washington Street
Iowa City, IA 52240
Re: Camp Cardinal Event Center
1917 S. Gilbert Street
Iowa City, Iowa 52240
319.351.8282
mmsconsultants.net
mms@mmsconsultants.net
On behalf of Jon Harding we are submitting a request for a Planned Development
Overlay(OPD) in conjunction with a Comprehensive Plan Amendment. We are
proposing a change of the land use from Public/Private Open Space to General
Commercial to allow for the construction of 7,000 square foot building that would
function as an event center. Since the current Comprehensive Plan was adopted,
circumstances have changed and the property was sold to the applicant by Johnson
County. The proposed land use will be compatible with the surrounding land uses,
specifically the multi -family and church sites immediately to the east. The property
proposed for development contains sensitive areas that will need to be regulated
according to the City's Sensitive Lands and Features Ordinance, warranting the request
for a rezoning to Planned Development Overlay (OPD).
Respectfully submitted,
Keith Billick, P.L.A.
MMS Consultants, Inc.
9 744-0 04ApplicantS tatementdocx
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Notice of Good Neighbor Meeting and Open House
June 30, 2020
Location: In light of the COVID-19 situation we will not be conducting an in person meeting, instead we
will accept comments and questions directly via email or letter..
To Our Neighbors:
The Iowa City Planning and Zoning Commission (P&Z) will soon consider a comprehensive plan
amendment and rezoning for a property in your area. The property is located at the corner of Camp
Cardinal Road and Camp Cardinal Blvd (see attached map). The proposal is to change the Land Use
designation from Public/Private Open Space to General Commercial and Rezone the property from
Neighborhood Public (131) to Community Commercial (CC -2). The zoning will allow for the construction
of a 7,000 square foot Camp Cardinal Event Center, nestled back into the wooded lot (see attached site
plan and building elevations).
It is anticipated that the Planning and Zoning Commission will review this proposal on August 6, 2020 at
7:00pm. A notice of a formal review by the Planning and Zoning Commission will be sent to all property
owners within 300' of the property under review by the City. You are encouraged to attend these
meetings and voice your opinions.
As the representative of this request we would like to invite you to take the time to review the
information provided in the enclosed packet and learn about the requested land use change so we may
gather comments and feedback regarding this proposal. Please feel free to send any questions or
comments utilizing the contact information listed below.
Keith Billick
Landscape Architect / Urban Designer
k.billick@mmsconsultants.net
Direct: (319) 339-4151
mmsconsultants.net
Thank you,
r i, -
4 v
Keith Billick
Anne Russett, Senior Planner
City of Iowa City
410 E. Washington Street
Iowa City, IA 52240
Anne-Russett@iowa-city.org
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MINUTES PRELIMINARY
PLANNING AND ZONING COMMISSION
AUGUST 6, 2020 —7:00 PM
ELECTRONIC FORMAL MEETING
MEMBERS PRESENT: Susan Craig, Mike Hensch, Phoebe Martin, Mark Signs, Billie
Townsend
MEMBERS ABSENT: Carolyn Dyer
STAFF PRESENT: Ray Heitner, Sara Hekteon, Kirk Lehmann, Anne Russett
OTHERS PRESENT: Jon Marner, Jon Harding
Electronic Meeting
(Pursuant to Iowa Code section 21.8)
An electronic meeting was held because a meeting in person is impossible or impractical
due to concerns for the health and safety of Commission members, staff and the public
presented by COVID-19.
RECOMMENDATIONS TO CITY COUNCIL:
By a vote of 5-0 the Commissions recommends approval of CPA20-0001, a proposed
amendment to the Comprehensive Plan to change the future land use designation from
Public/Private Open Space to General Commercial for Parcel #1112476001, located north of
Camp Cardinal Boulevard and west of Camp Cardinal Road.
Hensch called the meeting to order at 7:00 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
None.
CASE NO. CPA20-0001:
Applicant: MMS Consultants
Location: Parcel #1112476001 (north of Camp Cardinal Blvd, west of Camp Cardinal Rd)
A public hearing on an application to amend the Comprehensive Plan future land use map
designation from Public/Private Open Space to General Commercial for approximately 3.11
acres.
Planning and Zoning Commission
August 6, 2020
Page 2 of 13
Lehmann stated MMS Consultants submitted it on behalf of Jon Harding to amend the
Comprehensive Plan Future Land Use from Public/Private Open Space to General Commercial
for approximately 3.11 acres. He showed an aerial map noting the parcel in question is located
north of Camp Cardinal Boulevard and west of Camp Cardinal Road. Across the street are
Cardinal Pointe Condominiums as well as St. Andrew's Church. He next showed the zoning
map, it's currently zoned Neighborhood Public Zone (P1), around it is interim zones to the north,
and then to the east there is low density multifamily (RM -12) and low-density single family
residential with the Plan Development Overlay (RS -5 OPD). To the south it's pretty much the
highway. On the other side of the highway is some county -owned property. Lehmann showed
photos of the property showing there is a clearing for most of it, there's a stream that goes down
the hill and some other sensitive features.
Regarding background on this application, Jon Harding owns the land and he hired MMS
Consultants, to prepare three applications to allow the development of a community event center
that will be 7,000 square feet. This application proposes to amend the Comprehensive Future
Land Use Plan by changing it to General Commercial from Public/Private Open Space. The
property is in the Northwest Planning District, but it doesn't have an adopted plan. The other
concurrently submitted applications include a right-of-way vacation (VAC20-0001), which would
allow the owner to acquire additional land on Camp Cardinal Road, and a rezoning (REZ20-
0001), which would change its zone from Neighborhood Public (P-1) to Community Commercial
(CC -2) with a Planned Development Overlay (OPD) to protect on-site sensitive features.
Generally, the Comprehensive Plan Amendment must be approved for the rezoning to comply
with the Comprehensive Plan.
The applicant did send Good Neighbor letters on June 30, informing neighbors that they'll accept
comments and questions directly, they opted not to hold an in-person meeting due to COVID-19.
Lehmann next showed the site plan noting again they're changing the designation for the whole
space. In this case, the role of the Commission is to determine whether the Comprehensive Plan
Amendment includes evidence that the following approval criteria are met. First, that
circumstances changed and or additional information or factors have come to light such that the
proposed amendment is in the public interest and second, that the proposed amendment will be
compatible with other policies or provisions of the Comprehensive Plan, including any district
plans or other amendments that are part of that. So regarding that first criteria that circumstances
have changed, initially, Johnson County got the Poor Farm in 1875 as part of a larger farm tract.
This portion of the Poor Farm was severed by Highway 218 and the Camp Cardinal Blvd right-of-
way in the 1980s. In 2014, Johnson County sold the property to Jon Harding, which was just
after Iowa City had adopted its 2013 Comprehensive Plan. At the time the Comprehensive Plan
was adopted the land was in public ownership and contained sensitive features so that led to its
designation as Public/Private Open Space. Lehmann noted those sensitive features include
steep slopes, wetlands and a stream corridor. Previous plans, going back to at least the 60s
show the areas as Public Use and at the time, there was no City infrastructure. It was generally
used for agriculture. The surrounding area began experiencing development following Camp
Cardinal Boulevard construction in 2007 and there's a number of different housing types and
compatible other types that aren't residential in the area. Cardinal Pointe South is a quarter mile
north and has a mix of single-family townhouse and duplex units. Kennedy Parkways is a half
mile north and has a medical office and elementary school. Directly east across Camp Cardinal
Road is Cardinal Villas Condominiums and St. Andrews Presbyterian Church, and then
additional development is just expected in the area in the near future. Therefore, because of the
Planning and Zoning Commission
August 6, 2020
Page 3 of 13
change in ownership and development of the neighborhood, staff believes that this constitutes a
change of circumstances. Additionally, the neighborhood's recent development changes the
context that that property exists, and on-site sensitive features will still need to be
accommodated through the City Sensitive Areas Ordinance, regardless of its future land use
designation. Lehmann noted for this staff is only looking at the Comprehensive Plan Amendment
and just looking at those related proposals for what the space might be. General Commercial
allows uses that are compatible with nearby development and that could include an event center
Regarding the second criteria, which is compatibility with other policies or provisions of the
Comprehensive Plan, Lehmann reiterated the Northwest District doesn't have an adopted plan
so they rely on the Comprehensive Plan's descriptions and their relevant policies about land use,
and relevant policies about natural resources. For the land use policies buffers are encouraged
between residential development and major highways like US 218. Alternatives of single-family
development may be appropriate for properties at major intersections, and the Plan supports
appropriate transitions between high and low density development and commercial residential
land uses. In this case, the property is on the corner of Camp Cardinal Boulevard, an arterial
road, and Camp Cardinal Road, a collector street. Generally, commercial uses are less sensitive
to highway noise and will buffer the residential areas from Highway 218, and they can also
benefit from the visibility that comes with high traffic volumes along busier corridors. Higher
intensity commercial use also maintains that appropriate transition. There's also multifamily and
institutional uses directly east and then further away there are some lower density residential
uses to the north and the east. Looking past Highway 218 to the southwest, it doesn't really
seem appropriate given the size of that right-of-way. In addition, the area has seen increasing
density from Comprehensive Plan Amendments recently. In 2016, CPA 16-01 was adopted and
changed the Future Land Use map designation for the property north of Melrose Avenue and
east of Camp Cardinal Boulevard from Residential 2-8 Dwelling Units per Acre to Office
Commercial. Then CPA 16-03, adopted in 2017, changed the future land use map designation
for the property at the northeast corner of Camp Cardinal Road and Camp Cardinal Boulevard
from Residential 2-8 Dwelling Units per Acre to Residential 8-16 Dwelling Units perAcre.
Lehmann noted the policies that would be relevant in this case are the sensitive areas, so some
policies regarding natural resources that they considered were discouraging sprawl by promoting
infill development, then continuing to identify and preserve environmentally sensitive areas by
enforcing Sensitive Areas Ordinance. Lehmann stated this is not really an infill site, it's a
greenfield site, but it is contiguous and it's an area that's under development and it would make
sense and discourage sprawl. Also changing the Future Land Use from Public/Private Open
Space to General Commercial will still require the property follow the Sensitive Areas Ordinance
and for that reason the rezoning application concurrently submitted includes a Planned
Development Overlay (OPD) to preserve these features. Overall staff believes that that change
in the Future Land Use from Public/Private Open Space to General Commercial is compatible
the policies in the Comprehensive Plan, especially those as they relate to land use and natural
resources which are most directly affected by this proposal.
Staff recommends approval of CPA20-0001, a proposed amendment to the Comprehensive Plan
to change the future land use designation from Public/Private Open Space to General Commercial
for Parcel #1112476001, located north of Camp Cardinal Boulevard and west of Camp Cardinal
Road.
In terms of next steps, upon recommendation from the Commission of approval or denial of the
Planning and Zoning Commission
August 6, 2020
Page 4 of 13
Comprehensive Plan Amendment will be considered for approval by City Council
Hensch asked if the other applications for the right-of-way vacation and the rezoning would
subsequent to the amendment of the Comprehensive Plan. Lehmann stated they were all going
to come at the same time but there were some delays in working through the sensitive areas.
Therefore the applicant decided to go ahead with the Comprehensive Plan Amendment because
that has to happen first regardless. The other applications will now come once this is considered,
Hensch noted further speaking on the sensitive areas he looked at the PIV of this property and it
looks like with the slopes it's going to be pretty tough with the concept plan they have, however
that is not relevant to this, but are there any issues right now with the sensitive areas ordinance
for this parcel.
Heitner responded like Lehmann stated, they are still reviewing the Sensitive Areas Ordinance
pursuant to the OPD that's accompanying this application and they're working with the applicant
on the wetland mitigation side of the Sensitive Areas Ordinance and there's a couple steps that
they need some closure on with that piece. Additionally there's a few other aspects of the
preliminary OPD plan they need another review with the applicant on but as far as slopes go,
they think that the site can be accommodated.
Hensch had another question regarding the current zoning of Public One or P1, he presumes
this is simply because of the historical use of the property, not because of any planning that was
done, it's just a remnant piece from the farm. Lehmann confirmed that was correct. Hensch
stated lastly, on the Northwest District Plan, he understands there's not a plan for that but is it in
the queue somewhere to eventually start working on the Northwest District Plan because there's
a lot of development going on in this area. Russett answered it is really not in the queue but
they're at a point now where they think they need to review the entire Comprehensive Plan and
look at the entire City. So that will likely be the focus of any future plan updates.
Signs had questions about the topography of the site because it is pretty severe in parts of it and
he is also pretty sure there's been some fill in there. He noted they ran into this situation a year
ago or so ago on a project on South Gilbert Street where there had been fill and land changes
happening before anything even started coming before the Commission. He noted if there is
anything in the overall process that can address people preparing land for future use without
really following the rules, effectively.
Martin asked if a traffic study had been done in the area or when it comes time for something to
be built, will here be a traffic study done to know how cars would flow. Russett confirmed that
the rezoning point is normally when the traffic study would be done, however they have been
coordinating with the transportation planner on this rezoning and based on the development in
this area, it wasn't felt that a traffic study was warranted for the project. In terms of what's going
to be built, a lot more detail will be provided in the Planned Development Overlay Rezoning.
There will be a site plan and elevations that can be looked at as part of the rezoning process.
Craig asked what other kinds of things are allowed in General Commercial, because what
happens if in five years this purposed use is no longer a financially viable operation. Lehmann
stated it could be most types of commercial uses, it could include offices, but it could not be
intensive commercial, which is typically things that have lots of outdoor storage or things outside.
Craig asked if it could be a gas station. Lehmann responded it could but there may not be
Planning and Zoning Commission
August 6, 2020
Page 5 of 13
enough room there for that kind of thing. But it could be a retail store, it could be gas station,
General Commercial is a pretty broad category.
Russett added this will come up during the rezoning but since it's an OPD rezoning as part of
that, an OPD plan is approved that basically approves a site plan for the site. So even though
theoretically it could be all sorts of uses, it's going to be approved through the rezoning process
and if anyone wanted to do something different, they would have to come through the rezoning
process again for a different type of use.
Hensch opened the public hearing.
Jon Marner (MMS Consultants) is speaking on behalf of the applicant, Jon Harding. He wanted
to talk briefly and then he'll let the applicant speak if he has any additional comments. Marner
stated staff has done a good job of explaining all of the circumstances with the site and the
emphasis is to, for now, given the other issues they're working through with these sensitive
areas, the issue before them now is just to go ahead and get the Comprehensive Plan
Amendment change for the General Commercial use. Because there's a lot of residential over to
the east and there's also the church site over to the east, he thinks it's a compatible use with the
surrounding areas. Regarding the right-of-way, staff concerns was that street need to be planned
as a collector street, so one of the comments that came back from staff that they will address
with the right-of-way vacation is to widen it and sure there's adequate width for a 33 foot wide
away -of -way instead of the 30 foot on they had originally proposed. It's again a natural location
given that it's near the collector, it's proposed higher density or possible densities up to the north
and the recent development with the multifamily. Marner next wanted to touch real briefly on a
couple of the questions that came up regarding the timing of the application. They're waiting on
some approval permits from the Core and working through some of the things with the wetland
delineations and the wetland buffer, but they wanted to go ahead and move forward with the
Comprehensive Plan. He noted it is a complex and challenging site and those are definitely
some of the things that as they get into the rezoning application, those are things they've been
working through. The plan that they have right now will avoid the protected slopes and it's done a
pretty good job of avoiding most of the slopes where possible. They've got retaining walls,
they've minimized the parking down to the south to try to limit the impacts. Regarding the fill at
the site in the past, it has primarily been in the northeast corner of the site and did not directly
impacted any of the protected slopes or sensitive slopes on the site. It is adjacent to some of the
some of the other sensitive areas, but they're working through those issues with staff to try and
come to resolution on those.
Jon Harding (applicant) noted that regarding the fill at the site, his initial plan with that property
was to build his primary residence four or five years ago, and they were allowed to bring in one
acre of fill into that site for a residential structure there. Then over the last year or two, they
changed their minds because the area started becoming surrounded by apartment buildings and
commercial property and they didn't feel was a good fit at that time to have their primary
residence on that site. They have not brought any fill in for probably four or five years once they
reach that one acre maximum. Also regarding a possible gas station, that site is not very
conducive for a gas station because there's no access to Camp Cardinal Boulevard. So yes, it is
certainly a challenging site, but they think with their proposed venue there will embrace the
surrounding woods that are there and they're trying to salvage as much as they can and make
that a part of the commercial buildings.
Harding also wanted to mention that as part of this project he did reach out to the church and
Planning and Zoning Commission
August 6, 2020
Page 6 of 13
wanted to make sure it was a good fit with them and making sure they weren't a competitor if
they decided to hold receptions or banquets there. The church was actually very excited about it
and wanted to work with them on the project so it's definitely a good fit with the church across the
street.
Hensch asked if they received any input in relation to your good neighbor letter that they sent
out? Harding stated not to his knowledge and Marner confirmed they never received any
correspondence back from the good neighbor letter.
Hensch closed the public hearing.
Signs moved to recommend approval of CPA20-0001, a proposed amendment to the
Comprehensive Plan to change the future land use designation from Public/Private Open
Space to General Commercial for Parcel #1112476001, located north of Camp Cardinal
Boulevard and west of Camp Cardinal Road.
Martin seconded the motion.
Hensch noted he believes the current P1 designation is just a historical artifact, so he is not
concerned about the amending the Comprehensive Plan for commercial because he thinks that
actually makes sense for this site. He agrees it is a difficult site and a Planned Development
Overlay is really the best thing they could come up with to deal with the Sensitive Area
Ordinance on this site. He would support this amendment.
Signs agrees, there is commercial property to the north on Camp Cardinal Boulevard there's a
medical clinic and some commercial space on the Coralville side of the line. It seems like this is a
good buffer, and a good usage for buffering any future residential development to the north and
east of there. Signs noted he intends to support it.
Townsend noted she drove through the area and was surprised to see so much development up
the hill from there. Her concern was in the summertime, how many of the residents use that
winding road that goes up the hill to come down to Camp Cardinal for access to either Coralville
or Iowa City. So when they do look at the traffic flow, she would want to know is it different in the
summer than in the wintertime. In the wintertime it likely wouldn't be a problem because people
wouldn't use that road but in the summertime it might be a concern as many residents might use
that road for access.
Hensch noted they will hear about a traffic study and other such issues at the rezoning.
Craig stated she is supportive of the change and how the use has changed over the years and
seeing how the area's developing she think this use fits in. She does think that the sensitive
areas may be an enhancement to what they are choosing to do, because the outdoors may be
an attractive feature. She asked the question about the gas station because that seems like
something that would not enhance the sensitive areas.
A vote was taken and the motion passed 5-0.
DISCUSSION ON THE GOOD NEIGHBOR PROGRAM
Item Number: 7.b.
CITY OF IOWA CITY
,-�COUNCIL ACTION REPORT
August 18, 2020
Resolution setting public hearing for September 1, 2020 on a ground lease
with Iowa City Hotel Associates, LLC for space to store a solid waste
container at 150 E. Court Street.
Prepared By: Susan Dulek, Ass't. City Attorney
Reviewed By: Ashley Monroe, Assistant City Manager
Mark Rummel, Associate Transp. Director
Fiscal Impact: none
Recommendations: Staff: Approval
Commission: N/A
Attachments: Ground lease
Amendment to ground lease
Resolution
Executive Summary:
The City leases Iowa City Hotel Associates, LLC 235 sq. ft. at 150 E. Court St. to store a
dumpster, which ends 9/30/20. This resolution will extend the term to 9/30/23.
Background /Analysis:
With the amendment, the lease will exceed 3 years. State law requires a public hearing on every
lease over 3 years.
The leased space of 20'x 17' is on the southwest corner of 150 E. Court St. The amendment will
increase the rent from $1,175 per year to $1,206.
ATTACHMENTS:
Description
Ground lease
Amendment to ground lease
Resolution
Prepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington St.; Iowa City, IA 52240; 319-356-5030
GROUND LEASE
THIS LEASE agreement made and entered into by and between Iowa City Hotel Associates, LLC
("TENANT"), and the City of Iowa City, Iowa ("CITY") in Iowa City, Iowa.
hi consideration of their mutual promises herein, CITY and TENANT agree as follows:
1. Leased Area. CITY does hereby lease to TENANT a 235 square foot L-shaped area located
on the southwest corner of 150 E. Court Street, Iowa City, Iowa and shown on Exhibit A, which is
attached and incorporated herein ("Leased Area") for the sole purpose of TENANT storing one
solid waste container (aka, a trash dumpster).
2. Term. The term of this Lease will be from October 1, 2017 to September 30, 2020. Tenant
is entitled to possession on the first day of the term of this Lease.
3. Rent. TENANT shall pay $1,175.00 per year in rent for the Leased Area, and payments
shall be made annually with the fust payment due and payable upon execution of this Lease and the
next two payments due and payable on or before October 1, 2018 and October 1, 2019.
4. Screenin ening. TENANT shall at its sole cost install screening and fencing of the
Leased Area required by the City Code and the City Manager to assure that said screening and
fencing are the same as the City uses to screen and fence off the City's solid waste containers which
are stored adjacent to the Leased Area. TENANT shall maintain said screening and fencing in good
condition, as solely determined by the CTI'Y.
5. Reservation of Richt. The CrIY reserves the right of egress and ingress to, over, and across the
Leased Area for the purpose of maintaining, repairing, and accessing the CITY's air conditioning units and
utility equipment. In order to exercise this right, the CITY may require TENANT to remove temporarily, at
TENANT'S sole expense, some or all of the screening and fencing.
6. Surrender of Premises. TENANT shall upon the termination of this Lease surrender the
Leased Area in as good condition as in the commencement of this Lease, except for the effects of
ordinary wear and tear.
7. Termination for a Public Use. Notwithstanding any other provision herein, if, for any
reason, the CITY determines that the Leased Area is needed for a public use, the CITY may, at its
sole discretion, elect to give TENANT thirty (30) days written notice of termination of this
LEASE.
8. Indemnification. TENANT agrees to indemnify, defend and hold harmless the CITY, its
officers, agents and employees from and against any and all claims, losses, liabilities or damages,
of whatever nature, including payment of reasonable attorney fees, arising from occurrences or
2
accidents within the Leased Area, from the TENANT'S use arising from this Lease agreement, or
which may be caused in whole or in part by any act or omission of the TENANT including their
agents or employees.
9. Sublease. TENANT shall not sublease the Leased Area or assign this Lease without the
prior written approval of the Commission.
10. Anti -Discrimination. TENANT shall not discriminate against any person in employment or
public accommodation because of race, religion, color, creed, gender identity, sex, national origin,
sexual orientation, mental or physical disability, marital status or age. "Employment" shall include
but not be limited to hiring, accepting, registering, classifying, promoting, or referring to
employment. "Public accommodation" shall include but not be limited to providing goods,
services, facilities, privileges and advantages to the public.
11. Insurance.
a. TENANT shall at its own expense procure and maintain comprehensive general
liability insurance- combined single limit of $1,000,000.
b. TENANT'S insurance carrier shall be A rated or better by A.M. Best. TENANT
shall name the CITY as additional insured. TENANT shall provide fifteen (15)
days notice to the CITY before cancellation of said insurance.
12. Default. If TENANT shall fail to pay rent or breach any provision of this Lease and such
failure shall continue for a period thirty (30) days after written notice by the CITY to TENANT,
the CITY may declare TENANT to be in default and terminate this LEASE. If the CITY elects
to terminate this Lease, the CITY shall give TENANT thirty (30) days notice to vacate the
Leased Area.
13. Applicable Law. The laws of the State of Iowa shall govern the validity, performance and
enforcement of this Lease.
14. Notices. Any notice, for which provision is made in this Lease, shall be in writing, and
may be given by either party to the other, in addition to any other manner provided by law, by
sending said Notice by certified or registered mail, return receipt requested, as follows:
(1) If to the City, addressed to:
City Clerk
City Hall
410 E. Washington St.
Iowa City, IA 52240
(2) If to Tenant, addressed to:
Connie Schlichting
328 S. Clinton St.
328 S. Clinton St.
Iowa City, IA 52240
15. Entire A reement. This Lease constitutes the entire agreement between the parties, and as
of its effective date supersedes all prior independent agreements between the patties related to the
leasing of the Leased Area. Any change or modification hereof must be in writing signed by both
parties.
16. Non -Waiver. The waiver by either party of any covenant or condition of this Lease shall not
thereafter preclude such party from demanding performance in accordance with the terms hereof.
17. Severability. If a provision hereof shall be finally declared void or illegal by any court or
administrative agency having jurisdiction over the parties to this Lease, the entire Lease shall not
be void, but the remaining provisions shall continue in effect as nearly as possible in accordance
with the original intent of the parties.
SIGNED this day of f 20118.
CITY OF IOWA CITY IOWA CITY HOTEL ASSOCIATES, LLC
13y. �itlGCC� C� E�z�t
Geo ruin, City Manager Connie Schlichting, Director of Operations
Approved
City Attorney's Office
EXHIBIT A
Prepared by: Susan Dulek, Ass't. City Attorney, 410 E. Washington St.; Iowa City, IA 52240; 319-356-5030
AMENDMENT TO GROUND LEASE
WHEREAS, on February 26, 2018, the City of Iowa City, Iowa ("CITY") and Iowa City Hotel
Associates, LLC ("TENANT") entered into a ground lease for a 235 square foot L-shaped area
located on the southwest comer of 150 E. Court Street, Iowa City, Iowa in Iowa City, Iowa
("lease");
WHEREAS, the term of the lease is October 1, 2017 to September 30, 2020; and
WHEREAS, the parties wish to extend the term of the lease for another three years and to provide
for a rent increase.
THEREFORE, in consideration of their mutual promises herein, CITY and TENANT agree to
amend the lease as follows:
1. Paragraph 2 is amended by extending the term of the lease from September 30, 2020 to
September 30, 2023.
2. Paragraph 3 is amended by increasing the rent to $1,206.00 per year beginning October 1,
2020. Rent payments are due and payable on or before October 1, 2020, October 1, 2021,
and October 1, 2022.
3. All other terms of the lease not in conflict with this amendment remain in full force and
effect.
SIGNED this day of N V4'� 2020.
CITY OF IOWA CITY IOWA CITY HOTEL ASSOCIATES
By: M4, t'_I'
By:
Geoff Fruin, City Manager
Appr e8> t � , i4 , de
City Attorney's Office
Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. 20-194
Resolution setting public hearing for September 1, 2020 on a
ground lease with Iowa City Hotel Associates, LLC for space to
store a solid waste container at 150 E. Court Street.
Whereas, in 2018 the City and Iowa City Hotel Associates, LLC signed a ground lease of
235 square feet to allow Iowa City Hotel Associates, LLC to store a solid waste container, which
terminates on September 30, 2020;
Whereas, the City and Iowa City Hotel Associates, LLC would like to amend the ground
lease by extending the term through September 30, 2023;
Whereas, the negotiated rent amount is $1,206 per year;
Whereas, because the amended term of the ground lease exceeds three years, state law
requires a public hearing; and
Whereas, a public hearing should be held on the amendment to the ground lease.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
1. The City of Iowa City does hereby declare its intent to amend the above -referenced
ground lease.
2. A public hearing on said proposed amendment to the ground lease should be and
is hereby set for on September 1, 2020 at 7:00 p.m. in Emma Harvat Hall, City Hall, 410 E.
Washington Street, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the
City Council thereafter as posted by the City Clerk. City Hall is currently closed to the public
because of the coronavirus. If City Hall remains closed to the public, the meeting will be an
electronic meeting using the Zoom Meetings Platform. The City Clerk is hereby directed to
cause Notice of Public Hearing to be published as provided by law.
Passed and approved this 18th day of August _'2020.
Attest:\
4Cilerk Q\
by
Attorney's Office - 08/12/2020
Resolution No. 2-=194
Page 2
It was moved by Salih and seconded by Mims
Resolution be adopted, and upon roll call there were:
AYES: NAYS:
x
x
x
x
x
x
x
ABSENT:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
the
Item Number: 7.c.
CITY OF IOWA CITY
,-�COUNCIL ACTION REPORT
August 18, 2020
Resolution setting public hearing on amending the FY2020 Operating
Budget.
Prepared By: Jacklyn Fleagle, Budget & Compliance Officer
Reviewed By: Dennis Bockenstedt, Finance Director
Ashley Monroe, Assistant City Manager
Fiscal Impact: FY2021 budget revisions funded through new revenues or available fund balance
Recommendations: Staff: Approval
Commission: N/A
Attachments: FY2021 Notice of Public Hearing and related schedules
Resolution
Executive Summary:
The Finance Department requests the City Council set a public hearing for consideration of
amending the fiscal year 2021 annual budget on September 1, 2020. This is the first budget
amendment for fiscal year 2021.
Background /Analysis:
Budget amendments are submitted to the Finance Department and reviewed for approval by the
Finance Director and City Manager. Requests to carry appropriations over from one year to the
next are also submitted and approved in the same manner. A formal recommendation for a budget
amendment is then prepared for City Council approval.
The State of Iowa allows cities to amend the annual operating budget for supplemental
appropriation authority. These changes may include new or revised revenue and expenditure
projections, transfers between funds, and capital improvement plan changes. Increased
expenditures must utilize available fund balance or additional revenue sources, as the State does
not allow amendments to increase property taxes. According to the City's financial policies,
amendments to operating budgets will be made only in the following situations:
• emergency situations
• transfer from contingency
• expenditures with offsetting revenues or fund balance
• carry-over of prior year budget authority for expenses that had not been paid as of the end of
the fiscal year.
This proposed budget amendment increases overall revenues and transfers -in by $13,268,039,
as shown on Line 15 of the attached notice (see Revenues & Other Financing Sources, lines 1-
15). The majority of the increase of revenues being amended is for intergovernmental revenues,
miscellaneous, and other financing sources. Intergovernmental revenues (line 9) are being
increased by $17,162,798, which primarily represents State and Federal grants on capital
projects and HOME/CDBG revenues that are being carried forward from the prior year, as well as
new CARES Act funding revenues in response to the COVI D-19 pandemic. Charges for
Services revenues (line 10) are being decreased by $1,839,100 to reflect expected decreases in
service revenues due to the COVI D-19 pandemic. Miscellaneous Revenues (line 12) are being
amended by $184,927 for the various grants and expected donations. Other Financing Sources
(line 13) is being amended by $550,000 for UniverCity home sales. Additionally, Transfers in (line
14) are being amended down by $2,570,626 for transfers being reduced for capital improvement
projects eliminated or delayed as a part of COVI D-19 cuts.
The section entitled Expenditures & Other Financial Uses (lines 16-28) provides for an increase
in appropriations of $41,772,679. The majority of the increase in appropriations is related to
governmental capital improvement projects that are being carried forward from prior years (line
23) and total $34,919,645. The next largest increase in appropriations is for the Business
Type/Enterprise program (line 25) and totals $7,423,273. The increase in this program primarily
reflects the carry forward of utility fund capital improvement projects from prior years. The last
significant amendment is for the Community and Economic Development program (line 20) and
totals $1,805,655. This primarily reflects the carry forward of appropriations for the CDBG/HOME
programs, the UniverCity program, and new expenditures related to CARES Act funding. In
addition to carry forwards for operations and capital improvement projects, the amendment
includes budget reductions in response to the COVI D-19 pandemic. These budget reductions
can be seen across almost all program types.
The net budgeted result to fund balances is a reduction of $35,062,190 (line 29), after factoring
for actual changes in the beginning fund balance (line 30). This reduction will be covered through
excess fund balances and bond funds and will not affect property tax revenues or levies.
The Notice of Public Hearing for the first budget amendment of fiscal year 2021 is attached to
this memo along with a detailed list of the individual amendments.
FA&IE[a:IJh14.111&1
Description
FY21 Budget Amendment#1
Notice of Public Hearing
Resolution
FY2021 -
Budget Amendments:
Budget Carryforwards
CIP
Org
Obiect
Project Description
Amount
Program
Line Reference
10610610
436030
Costs to hire new Building Inspector
564.00
16
10610610
436050
Costs to hire new Building Inspector
616.00
16
10610610
436060
Costs to hire new Building Inspector
680.00
16
10610610
436080
Costs to hire new Building Inspector
268.00
16
10610610
436090
Costs to hire new Building Inspector
114.00
16
10610610
438130
Costs to hire new Building Inspector
20.00
16
10610610
449060
Costs to hire new Building Inspector
300.00
16
10610610
469190
Costs to hire new Building Inspector
12,000.00
16
10610610
469210
Costs to hire new Building Inspector
125.00
16
10610610
469320
Costs to hire new Building Inspector
50.00
16
10610610
474420
Costs to hire new Building Inspector
23,000.00
16
71810145
490060
Lease Purchase paid off
(1,005,626.00)
27
71810170
490060
Lease Purchase paid off
(435,996.00)
27
71810185
393310
Lease Purchase paid off
1,441,622.00
14
71810185
480100
Lease Purchase paid off
(2,589,549.00)
25
71810185
480180
Lease Purchase paid off
(352,072.00)
25
10710100
449360
Interest rate change
(29,996.00)
17
10710100
490190
Interest rate change
29,996.00
27
22710310
449360
Interest rate change
(19,997.00)
17
22710310
490190
Interest rate change
19,997.00
27
71810143
449360
Interest rate change
(15,967.00)
25
71810143
490190
Interest rate change
15,967.00
27
75750910
381400
Interest rate change
65,960.00
8
75750910
393510
Interest rate change
(65,960.00)
14
Budget Carryforwards
CIP
OrR
Obiect
Project Description
Amount
Program Line Reference
10130100
476130
ProLaw training
6,441.00
21
10210510
448020
Englert Theatre grant
250,000.00
20
10210610
432060
EDA grant match for EV Readiness Plan
25,000.00
21
10310100
476130
Kronos pay calc upgrade
6,000.00
21
10310710
448070
Workforce Hsg grant match
280,000.00
21
10410100
432080
Barnum traffic stop study
10,000.00
16
10410210
455120
Alarm systems main control pc
5,000.00
16
10410310
469350
Ammunition
9,966.00
16
10410310
474220
Vehicle
28,002.00
16
10410310
474220
Investigation vehicles
58,000.00
16
10410310
474220
Downtown ped mall camera system
92,682.00
16
10450200
469210
Fire turnout gear
44,286.00
16
10570100
472010
Paint assembly room
5,000.00
19
21610420
448090
HOME rehab projects
240,918.75
20
21610410
448090
FY20 HOME Admin
28,152.39
20
21610410
331100
FY20 HOME Admin
(28,152.39)
9
21610420
331100
FY20 HOME Rehab Funding
(240,918.75)
9
21610320
490160
Villa Park/neighborhood improvements
35,036.00
27
31530910
393910
CDBG Villa Pk
(35,036.00)
14
21610320
490160
Wetherby trails/neighborhood improve.
93,000.00
27
31530920
393910
Wetherby trails/neighborhood improve.
(93,000.00)
14
21610320
448010
FY20 CDBG rehab projects
18,050.50
20
21610320
448090
FY20 CDBG rehab projects
17,350.00
20
21610320
448090
FY20 CDBG rehab projects
50,000.00
20
21610320
331100
FY20 CDBG rehab funding
(213,436.50)
9
10610220
392100
Sale of 520 N. Dodge
(235,000.00)
13
10610220
392100
Sale of 322 Douglass Ct.
(115,000.00)
13
10610220
472010
322 Douglass Street rehab
45,000.00
20
10610220
392100
Sale of 2129&2131 Taylor Drive
(200,000.00)
13
10610220
472010
2129&2131 Taylor Drive rehab
10,000.00
20
23610299
442010 032
Healthy Homes grant
39,927.28
20
23610299
362200 032
Healthy Homes grant
(39,927.28)
12
10610720
473010
Public Art funds
54,500.00
20
10610710
448010
PIN grants
15,000.00
20
10530225
473010
Prairie establishment
176,133.00
19
10530200
473010
Bocce Court at College Green
15,000.00
19
10520264
472010
Scanlon lighting & landscape
15,500.00
19
10520264
472010
Scanlon gym cabinets
6,000.00
19
10520200
469190
Meeting room tables & chairs
15,100.00
19
10520542
472010
Bulkhead replacement
12,000.00
19
10520410
469190
Stand-up desk
1,700.00
19
10610620
432060
Consulting services
45,600.00
20
10610620
448010
Historic Preservation Grants
15,000.00
20
22710332
474420
Hot Box Asphalt Body
79,710.00
17
71810146
473010
Augusta Place parking improvements
610,000.00
25
72720110
432080
Methane Study
14,118.00
25
73730120
445230
Pump repairs
39,998.00
25
75750121
432080
Methane Study
14,118.00
25
81710510
475010
DEF Dispensing System
60,000.00
x
81710510
471010
Kum & Go property
650,000.00
x
81710520
474230
Equipment replacement
1,032,637.00
x
81710520
474270
Equipment replacement
507,441.00
x
84310320
475010
Copy machine replacements
26,194.00
x
COVI D-19 cuts and grants
CIP
Org
Obiect
Project Description
Amount Program
Line Reference
10310200
436030
COVID-19 cuts
(375.00)
21
10310200
436060
COVID-19 cuts
(625.00)
21
10310200
436080
COVID-19 cuts
(150.00)
21
10310100
436030
COVID-19 cuts
(375.00)
21
10310100
436060
COVID-19 cuts
(375.00)
21
10310100
436070
COVID-19 cuts
(38.00)
21
10310100
436080
COVID-19 cuts
(125.00)
21
10310100
469190
COVID-19 cuts
(3,000.00)
21
10310310
436030
COVID-19 cuts
(375.00)
21
10310310
436060
COVID-19 cuts
(375.00)
21
10310310
436080
COVID-19 cuts
(113.00)
21
10310310
469190
COVID-19 cuts
(3,000.00)
21
10310400
436030
COVID-19 cuts
(225.00)
21
10310400
436060
COVID-19 cuts
(188.00)
21
10310400
436070
COVID-19 cuts
(25.00)
21
10310400
436080
COVID-19 cuts
(125.00)
21
10120100
436030
COVID-19 cuts
(430.00)
21
10120100
436060
COVID-19 cuts
(570.00)
21
10120100
436080
COVID-19 cuts
(205.00)
21
10110100
436030
COVID-19 cuts
(750.00)
21
10110100
436060
COVID-19 cuts
(750.00)
21
10110100
436080
COVID-19 cuts
(125.00)
21
10130100
436030
COVID-19 cuts
(818.00)
21
10130100
436060
COVID-19 cuts
(765.00)
21
10130100
436080
COVID-19 cuts
(199.00)
21
10210100
436030
COVID-19 cuts
(775.00)
21
10210100
436060
COVID-19 cuts
(1,000.00)
21
10210100
436080
COVID-19 cuts
(300.00)
21
10210200
436030
COVID-19 cuts
(150.00)
21
10210200
436060
COVID-19 cuts
(338.00) 21
10210200
436080
COVID-19 cuts
(63.00) 21
10210251
436030
COVID-19 cuts
(38.00) 21
10210251
436060
COVID-19 cuts
(50.00) 21
10210251
436080
COVID-19 cuts
(13.00) 21
10210300
436030
COVID-19 cuts
(313.00) 21
10210300
436060
COVID-19 cuts
(500.00) 21
10210300
436080
COVID-19 cuts
(100.00) 21
10210400
436030
COVID-19 cuts
(375.00) 21
10210400
436060
COVID-19 cuts
(375.00) 21
10210400
436080
COVID-19 cuts
(125.00) 21
10210400
448010
COVID-19 cuts
(5,000.00) 21
10210400
449360
COVID-19 cuts
(5,000.00) 21
10210510
436030
COVID-19 cuts
(200.00) 20
10210510
436060
COVID-19 cuts
(200.00) 20
10210510
436080
COVID-19 cuts
(50.00) 20
10210510
432050
COVID-19 cuts
(4,000.00) 20
10210610
436030
COVID-19 cuts
(150.00) 21
10210610
436060
COVID-19 cuts
(225.00) 21
10210610
436080
COVID-19 cuts
(75.00) 21
10410100
436030
COVID-19 cuts
(1,925.00) 16
10410100
436060
COVID-19 cuts
(7,500.00) 16
10410100
436080
COVID-19 cuts
(6,250.00) 16
10410100
469190
COVID-19 cuts
(8,000.00) 16
10410240
469190
COVID-19 cuts
(5,000.00) 16
10410310
464020
COVID-19 cuts
(9,000.00) 16
10410310
474220
COVID-19 cuts
(58,000.00) 16
10410320
469190
COVID-19 cuts
(5,000.00) 16
10410427
436060
COVID-19 cuts
(188.00) 16
10410427
436080
COVID-19 cuts
(75.00) 16
10410427
442010
COVID-19 cuts
(12,000.00) 16
10310710
490040
Covid cut Y4445
(90,000.00) 27
31410910
393140
Covid cut Y4445
90,000.00 14
31410910
473010
Covid cut Y4445
(90,000.00) 23
31410910
331100
Covid funding
(72,542.00) 9
31410910
474420
Covid funding
72,542.00 23
10410100
331150
906 CARES funding
(1,063,005.99) 9
10450110
331150
906 CARES funding
(722,576.02) 9
10450110
436030
COVID-19 cuts
(1,125.00) 16
10450110
436060
COVID-19 cuts
(1,125.00) 16
10450110
436080
COVID-19 cuts
(800.00) 16
10450110
445310
COVID-19 cuts
(1,000.00) 16
10450110
461030
COVID-19 cuts
(1,000.00) 16
10450110
464010
COVID-19 cuts
(500.00) 16
10450200
436030
COVID-19 cuts
(350.00) 16
10450200
436060
COVID-19 cuts
(450.00) 16
10450200
436080
COVID-19 cuts
(650.00) 16
10450200
464010
COVID-19 cuts
(500.00) 16
10450200
474420
COVID-19 cuts
(10,000.00) 16
10450300
413000
COVID-19 cuts
(7,521.00) 16
10450300
431020
COVID-19 cuts
(1,000.00) 16
10450300
436030
COVID-19 cuts
(350.00) 16
10450300
436060
COVID-19 cuts
(700.00) 16
10450300
436080
COVID-19 cuts
(525.00) 16
10450400
436030
COVID-19 cuts
(250.00) 16
10450400
436060
COVID-19 cuts
(1,000.00) 16
10450400
436080
COVID-19 cuts
(625.00) 16
10450400
445230
COVID-19 cuts
(1,000.00) 16
10450400
469180
COVID-19 cuts
(200.00) 16
10310710
490040
Covid-19 cut Z4406
(48,000.00) 27
31450900
393140
Covid-19 cut Z4406
48,000.00 14
31450900
334610
Covid-19 cut Z4406
12,000.00 9
31450900
474230
Covid-19 cut Z4406
(60,000.00) 23
10520543
346100
COVID-19 cuts
$40,000 10
10520542
346100
COVID-19 cuts
$40,000 10
10520541
346100
COVID-19 cuts
$25,000 10
10520264
346400
COVID-19 cuts
$8,000 10
10520430
346400
COVID-19 cuts
$7,000 10
10520420
346400
COVID-19 cuts
$5,000 10
10520520
346400
COVID-19 cuts
$35,000 10
10530221
346500
COVID-19 cuts
$15,000 10
10520264
346700
COVID-19 cuts
$10,000 10
10510214
382100
COVID-19 cuts
$10,000 8
10530210
382150
COVID-19 cuts
$50,000 8
10520264
382200
COVID-19 cuts
$5,000 8
10520200
382200
COVID-19 cuts
$10,000 8
10530203
382200
COVID-19 cuts
$5,000 8
10530200
382200
COVID-19 cuts
$10,000 8
10530241
382200
COVID-19 cuts
$45,000 8
10550110
361310
COVID-19 cuts
$50,000 12
10610610
324100
COVID-19 cuts
$100,000 10
10610610
324200
COVID-19 cuts
$15,000 10
10610610
324300
COVID-19 cuts
$25,000 10
10610610
324500
COVID-19 cuts
$20,000 10
10510100
432060
Covid cuts - Facilities Consultant
(150,000.00) 19
10530300
474270
Covid cut water wgn,ton truck and aerial lift
(190,000.00) 19
10310710
490040
Covid-19 Cut R4130
(50,000.00) 27
31530910
393140
Covid-19 Cut R4130
50,000.00 14
31530910
473010
Covid-19 Cut R4130
(50,000.00) 23
10310710
490040
Covid-19 cuts r4145
(50,000.00) 27
31530910
393140
Covid-19 cuts r4145
50,000.00 14
31530910
473010
Covid-19 cuts r4145
(50,000.00) 23
10310710
490040
Covid-19 Cuts R4206
(25,000.00) 27
31530920
393140
Covid-19 Cuts R4206
25,000.00 14
31530920
473010
Covid-19 Cuts R4206
(25,000.00) 23
10510100
436080
COVID-19 cuts
(113.00) 19
10510100
436030
COVID-19 cuts
(125.00) 19
10510100
436060
COVID-19 cuts
(350.00) 19
10510300
436080
COVID-19 cuts
(50.00) 19
10510300
436030
COVID-19 cuts
(125.00) 19
10510300
436060
COVID-19 cuts
(150.00) 19
10520100
436080
COVID-19 cuts
(100.00) 19
10520100
436030
COVID-19 cuts
(125.00) 19
10520100
436060
COVID-19 cuts
(313.00) 19
10520410
436080
COVID-19 cuts
(63.00) 19
10520410
436060
COVID-19 cuts
(163.00) 19
10520510
436080
COVID-19 cuts
(88.00) 19
10520510
436060
COVID-19 cuts
(228.00) 19
10520610
436080
COVID-19 cuts
(50.00) 19
10520610
436060
COVID-19 cuts
(98.00) 19
10520620
436030
COVID-19 cuts
(375.00) 19
10520710
436080
COVID-19 cuts
(75.00) 19
10520710
436060
COVID-19 cuts
(195.00) 19
10520810
436080
COVID-19 cuts
(63.00) 19
10520810
436060
COVID-19 cuts
(163.00) 19
10520900
436080
COVID-19 cuts
(63.00) 19
10520900
436060
COVID-19 cuts
(163.00) 19
10530100
436030
COVID-19 cuts
(125.00) 19
10530100
436080
COVID-19 cuts
(175.00) 19
10530100
436060
COVID-19 cuts
(500.00) 19
10530200
436080
COVID-19 cuts
(100.00) 19
10530200
436060
COVID-19 cuts
(188.00) 19
10530210
436080
COVID-19 cuts
(50.00) 19
10530210
436060
COVID-19 cuts
(88.00) 19
10530235
436080
COVID-19 cuts
(50.00) 19
10530235
436060
COVID-19 cuts
(138.00) 19
10530300
436080
COVID-19 cuts
(45.00) 19
10530300
436060
COVID-19 cuts
(88.00) 19
10550110
436030
COVID-19 cuts
(1,250.00) 19
10550110
436060
COVID-19 cuts
(1,250.00) 19
10550110
436080
COVID-19 cuts
(250.00) 19
10550110
455120
COVID-19 cuts
(10,000.00) 19
10550152
432080
COVID-19 cuts
(2,000.00) 19
10550159
435055
COVID-19 cuts
(5,000.00) 19
10550159
445140
COVID-19 cuts
(6,000.00) 19
10550160
435010
COVID-19 cuts
(3,750.00) 19
10550160
445270
COVID-19 cuts
(2,500.00) 19
10550160
445290
COVID-19 cuts
(1,000.00) 19
10550160
452050
COVID-19 cuts
(500.00) 19
10550160
469110
COVID-19 cuts
(3,000.00) 19
10550210
477020
COVID-19 cuts
(17,967.00) 19
10550220
477020
COVID-19 cuts
(88,226.00) 19
10570100
436030
COVID-19 cuts
(500.00) 19
10570100
436060
COVID-19 cuts
(750.00) 19
10570100
436080
COVID-19 cuts
(200.00) 19
10570100
469360
COVID-19 cuts
(5,500.00) 19
10610100
436030
COVID-19 cuts
(375.00) 20
10610100
436060
COVID-19 cuts
(375.00) 20
10610100
463080
COVID-19 cuts
(125.00) 20
10610620
432060
COVID-19 cuts
(100,000.00) 20
10610620
436030
COVID-19 cuts
(494.00) 20
10610620
463060
COVID-19 cuts
(1,275.00) 20
10610620
436080
COVID-19 cuts
(225.00) 20
10610620
448010
COVID-19 cuts
(10,000.00) 20
10610610
436030
COVID-19 cuts
(918.00) 16
10610610
436060
COVID-19 cuts
(1,105.00) 16
10610610
436080
COVID-19 cuts
(435.00) 16
10610710
436030
COVID-19 cuts
(200.00) 20
10610710
436060
COVID-19 cuts
(250.00) 20
10610710
436070
COVID-19 cuts
(75.00) 20
10610710
436080
COVID-19 cuts
(100.00) 20
10610710
431020
COVID-19 cuts
(200.00) 20
10610730
436030
COVID-19 cuts
(625.00) 16
10610730
436060
COVID-19 cuts
(1,250.00) 16
10610730
436080
COVID-19 cuts
(375.00) 16
10610730
431020
COVID-19 cuts
(5,000.00) 16
10610730
445180
COVID-19 cuts
(3,500.00) 16
21610310
436030
COVID-19 cuts
(250.00) 20
21610310
436060
COVID-19 cuts
(250.00) 20
21610310
436070
COVID-19 cuts
(50.00) 20
21610310
436080
COVID-19 cuts
(100.00) 20
21610320
331100
CDBG Entitlement Funds
(410,422.00) 9
21610320
448010
CDBG Entitlement Funds
205,211.00 20
21610320
448060
CDBG Entitlement Funds
205,211.00 20
21610310
331100
CDBG Competitive Covid
(137,322.00) 9
21610320
331100
CDBG Competitive Covid
-349,288.00 9
21610330
331100
CDBG Competitive Covid
-200,000.00 9
21610310
432080
CDBG Competitive Covid
137,322.00 20
21610320
448010
CDBG Competitive Covid
130,000.00 20
21610320
448070
CDBG Competitive Covid
25,000.00 20
21610320
448090
CDBG Competitive Covid
194,288.00 20
21610330
448060
CDBG Competitive Covid
40,000.00 20
21610330
448090
CDBG Competitive Covid
160,000.00 20
21610330
436030
COVID-19 cuts
(125.00)
21610330
436060
COVID-19 cuts
(88.00)
21610330
436080
COVID-19 cuts
(31.00)
21610410
436030
COVID-19 cuts
(175.00)
21610410
436060
COVID-19 cuts
(250.00)
21610410
436080
COVID-19 cuts
(100.00)
23610811
436030
COVID-19 cuts
(138.00)
23610811
436060
COVID-19 cuts
(150.00)
23610811
436080
COVID-19 cuts
(25.00)
23610812
436030
COVID-19 cuts
(500.00)
23610812
436060
COVID-19 cuts
(425.00)
23610812
436080
COVID-19 cuts
(75.00)
79490110
436030
COVID-19 cuts
(800.00)
79490110
436060
COVID-19 cuts
(625.00)
79490110
436080
COVID-19 cuts
(175.00)
79490115
436030
COVID-19 cuts
800.00
79490115
436060
COVID-19 cuts
625.00
79490115
436080
COVID-19 cuts
175.00
79490210
436030
COVID-19 cuts
(624.00)
79490210
436060
COVID-19 cuts
(488.00)
79490210
436080
COVID-19 cuts
(137.00)
79490310
436030
COVID-19 cuts
(176.00)
79490310
436060
COVID-19 cuts
(138.00)
79490310
436080
COVID-19 cuts
(39.00)
79490215
331100
ICHA Cares funds
(197,836.00)
79490215
411000
ICHA Cares funds
170,836.00
79490215
448010
ICHA Cares funds
27,000.00
79490315
331100
ICHA Cares funds
(27,306.00)
79490315
411000
ICHA Cares funds
27,306.00
79490225
331100
ICHA Cares funds
(119,972.00)
79490225
449180
ICHA Cares funds
119,972.00
10710100
436030
COVID-19 cuts
(158.00)
10710100
436060
COVID-19 cuts
(531.00)
10710100
436080
COVID-19 cuts
(125.00)
10710200
436030
COVID-19 cuts
(375.00)
10710200
436060
COVID-19 cuts
(1,000.00)
10710200
436080
COVID-19 cuts
(313.00)
10710210
436030
COVID-19 cuts
(75.00)
10710210
436060
COVID-19 cuts
(225.00)
10710210
436080
COVID-19 cuts
(75.00)
77770110
436030
COVID-19 cuts
(368.00)
77770110
436060
COVID-19 cuts
(250.00)
77770110
436080
COVID-19 cuts
(100.00)
81710510
436060
COVID-19 cuts
(88.00)
x
81710510
436080
COVID-19 cuts
(50.00)
x
22710322
436030
COVID-19 cuts
(30.00)
22710322
436060
COVID-19 cuts
(131.00)
22710322
436080
COVID-19 cuts
(108.00)
22710331
436030
COVID-19 cuts
(175.00)
22710331
436060
COVID-19 cuts
(300.00)
22710331
436080
COVID-19 cuts
(100.00)
22710332
436030
COVID-19 cuts
(100.00)
22710332
436060
COVID-19 cuts
(300.00)
22710332
436080
COVID-19 cuts
(100.00)
71810141
356100
COVID-19 cuts
402,528.50
71810142
356100
COVID-19 cuts
184,382.34
71810143
356100
COVID-19 cuts
140,163.70
71810144
356100
COVID-19 cuts
49,141.24
71810145
356100
COVID-19 cuts
17,884.36
71810110
432030
COVID-19 cuts
(65,000.00)
71810110
435055
COVID-19 cuts
(1,900.00)
20
20
20
20
20
20
20
20
20
20
20
20
25
25
25
25
25
25
25
25
25
25
25
25
9
25
25
9
25
9
25
17
17
17
17
17
17
17
17
17
25
25
25
17
17
17
17
17
17
17
17
17
10
10
10
10
10
25
25
71810110
435059
COVID-19 cuts
(2,000.00) 25
71810110
436030
COVID-19 cuts
(750.00) 25
71810110
436060
COVID-19 cuts
(700.00) 25
71810110
436080
COVID-19 cuts
(138.00) 25
71810110
469190
COVID-19 cuts
(5,000.00) 25
71810120
432030
COVID-19 cuts
(50,000.00) 25
71810120
445140
COVID-19 cuts
(4,500.00) 25
71810120
445230
COVID-19 cuts
(2,000.00) 25
71810120
464010
COVID-19 cuts
(400.00) 25
71810120
466070
COVID-19 cuts
(3,250.00) 25
71810120
469320
COVID-19 cuts
(689.00) 25
71810120
474420
COVID-19 cuts
(5,000.00) 25
71810141
442020
COVID-19 cuts
(15,000.00) 25
71810141
443080
COVID-19 cuts
(8,000.00) 25
71810141
445140
COVID-19 cuts
(2,194.00) 25
71810141
466070
COVID-19 cuts
(778.75) 25
71810142
442010
COVID-19 cuts
(20,000.00) 25
71810142
443080
COVID-19 cuts
(2,183.75) 25
71810142
445140
COVID-19 cuts
(1,071.50) 25
71810143
443080
COVID-19 cuts
(3,095.25) 25
71810143
445140
COVID-19 cuts
(1,280.00) 25
71810144
443080
COVID-19 cuts
(523.25) 25
71810144
469320
COVID-19 cuts
(133.00) 25
71810145
445140
COVID-19 cuts
(475.00) 25
71810190
490040
Covid cut T3020
(960,000.00) 27
71810915
393230
Covid cut T3020
960,000.00 14
71810915
474420
Covid cut T3020
(960,000.00) 25
71810190
490040
Covid cut T3004
(100,000.00) 27
71810915
393230
Covid cut T3004
100,000.00 14
71810915
473010
Covid cut T3004
(100,000.00) 25
71810210
331100
906 CARES funding
(5,109,870.00) 9
71810245
356100
COVID-19 cuts
65,000.00 10
71810245
356200
COVID-19 cuts
165,000.00 10
71810221
345200
COVID-19 cuts
330,000.00 10
71810221
345100
COVID-19 cuts
140,000.00 10
71810210
436030
COVID-19 cuts
(875.00) 25
71810210
436060
COVID-19 cuts
(325.00) 25
71810210
436070
COVID-19 cuts
(75.00) 25
71810210
436080
COVID-19 cuts
(63.00) 25
71810221
442010
COVID-19 cuts
(15,000.00) 25
71810221
443080
COVID-19 cuts
(4,000.00) 25
71810230
465030
COVID-19 cuts
(135,000.00) 25
71810245
442010
COVID-19 cuts
(5,000.00) 25
71810245
443080
COVID-19 cuts
(1,691.75) 25
71810245
469190
COVID-19 cuts
(3,000.00) 25
72720110
436030
COVID-19 cuts
(190.00) 25
72720110
436060
COVID-19 cuts
(1,681.00) 25
72720110
436080
COVID-19 cuts
(431.00) 25
73730110
436030
COVID-19 cuts
(250.00) 25
73730110
436060
COVID-19 cuts
(500.00) 25
73730110
436080
COVID-19 cuts
(250.00) 25
74740110
436060
COVID-19 cuts
(250.00) 25
74740110
436080
COVID-19 cuts
(63.00) 25
75750110
436030
COVID-19 cuts
(250.00) 25
75750110
436060
COVID-19 cuts
(500.00) 25
75750110
436080
COVID-19 cuts
(125.00) 25
76850110
331100
COVIDfunding
(69,000.00) 9
76850110
384900
COVID-19 cuts
19,000.00 8
76850110
436030
COVID-19 cuts
(250.00) 25
76850110
436060
COVID-19 cuts
(125.00) 25
76850110
436080
COVID-19 cuts
(50.00) 25
CIP Carryforwards:
CIP
OrR
Obiect
Project Description
Amount
Program Line
Reference
76850905
331100
Runway 12-30 Obstruction Mitigation
(229,449.00)
9
A3442
76850905
334900
Airfield Repavement Rehab
(329,000.00)
9
A3461
76850905
473010
Airfield Repavement Rehab
144,304.66
25
A3461
76850905
331100
Runway 7/25 Design Conversion
(225,000.00)
9
A3464
76850905
432090
Runway 7/25 Design Conversion
37,500.00
25
A3464
76850905
473010
Runway 7/25 Design Conversion
212,500.00
25
A3464
76850905
331100
Runway 25 Threshold Relocation
(40,936.00)
9
A3470
76850905
432090
Runway 25 Threshold Relocation
4,735.00
25
A3470
76850905
334900
Self Serve Fuel Station Kiosk Repl
(150,000.00)
9
A3472
76850905
432090
Self Serve Fuel Station Kiosk Repl
5,699.00
25
A3472
76850905
473010
Self Serve Fuel Station Kiosk Repl
217,900.00
25
A3472
31610900
473010
Carbon Emissions Reduction
404,524.00
23
E4520
31310790
476130
Permitting Software Upgrade
225,990.64
23
G4720
31310790
472010
County Behavioral Access Center
2,500,000.00
23
G4723
31310790
476130
Infrastructure Assest Management
700,000.00
23
G4724
31310790
432060
Infrastructure Assest Management
59,462.56
23
G4724
31310790
472010
Citywide Building Card Access
175,000.00
23
G4725
75750905
473010
Compost Pad Improvements
250,000.00
25
L3333
75750905
474270
Excavator & Haul Truck
1,100,000.00
25
L3336
75750905
474270
Organics Grinder
300,000.00
25
L3339
77770905
473010
Normandy Dr Storm Sewer Repl
246,550.00
25
M3629
77770905
432090
Stevens Drive Storm Sewer Improvements
24,946.00
25
M3630
77770905
473010
Stevens Drive Storm Sewer Improvements
350,000.00
25
M3630
77770905
473010
Storm Water Improvements
376,561.00
25
M3631
77770905
473010
Lower Muscatine Storm Sewer
375,887.00
25
M3632
31710940
472010
Public Works Facility
520,617.00
23
P3959
31710940
473010
Idyllwild Drainage
270,951.00
23
P3976
31710940
473010
West Riverbank Stablilization
219,285.00
23
P3981
31710940
473010
Equipment Shop Parking Lot
123,200.00
23
P3983
31710940
473010
Brine Maker & Blending Station
6,933.00
23
P3985
31530910
472010
City Hall Projects - Other CIP
42,885.00
23
R4129
31530910
473010
Annual Park Improvements
159,393.00
23
R4130
31530910
473010
Park Annual ADA Accessib
47,752.00
23
R4132
31530910
473010
Park at N W WT Plant
34,307.00
23
R4185
31530910
473010
Intra -City Bike Trails
59,465.00
23
R4206
31530910
473010
Hickory Hill Trail Redesign
84,869.00
23
R4224
31530910
334900
Hwy 1 Trail
(270,346.00)
9
R4225
31530910
473010
Hwy 1 Trail
7,857.00
23
R4225
31530910
473010
Rec Center Annual lmpro
151,210.00
23
R4330
31530910
473010
Ped Mall Reconstruction
142,797.00
23
R4340
31530910
432090
Wetherby RR, Shelter&Playground
11,649.00
23
R4349
31530910
473010
Wetherby RR, Shelter&Playground
740,000.00
23
R4349
31530910
472010
Rec Center ADA Improv
425,423.00
23
R4351
31530910
473010
Lower City Pk Adventure Play
195,116.00
23
R4356
31530910
461030
East Side Sports Complex
34,851.00
23
R4360
31530910
473010
Napoleon Park Playground
440,515.00
23
R4367
31530910
432090
Mercer Park Pool Dehumid
85,119.00
23
R4369
31530910
472010
Mercer Park Pool Dehumid
842,450.00
23
R4369
31530910
473010
City Park Ballfield improv
129,071.00
23
R4373
31530910
473010
Mercer Ball diamond improv
86,166.00
23
R4374
31530910
432090
Hwy 6 Trail
65,000.00
23
R4376
31530910
471010
Hwy 6 Trail
25,000.00
23
R4376
31530910
334900
TT Woodland & Prairie
(200,000.00)
9
R4377
31530910
473010
TT Woodland & Prairie
200,000.00
23
R4377
31530910
432060
Annual Tree Planting
10,000.00
23
R4380
31530910
473010
Annual Tree Planting
90,000.00
23
R4380
32710910
331100
Gateway Project
240,880.00
9
53809
32710910
473010
Gateway Project
416,569.00
23
s3809
32710910
473010
Traffic Signal Project
129,455.00
23
53814
32710910
473010
Traffic Calming
26,558.00
23
53816
32710910
473010
Pavement Rehab
4,695,011.00
23S3824
32710910
473010
Underground Electrical Facilities
50,398.00
23
53826
32710910
473010
Annual Complete Street Improv
578,883.00
23
53827
32710910
334900
Burlington/Madison Intersection
(2,011,000.00)
9
53834
32710910
473010
Burlington/Madison Intersection
1,814,931.00
23
53834
32710910
331100
American Legion Rd/Scott Blvd
(3,600,000.00)
9
53854
32710910
473010
American Legion Rd/Scott Blvd
7,074,765.00
23
53854
32710910
471010
American Legion Rd/Scott Blvd
515,457.00
23
53854
32710950
473010
Myrtle/Riverside Intersection
1,883,137.00
23
53933
32710910
473010
McCollister Blvd-Gilbert to Syc
2,697,990.00
23
53934
32710920
331150
Prentiss St Bridge
(898,299.00)
9
53935
32710920
473010
Prentiss St Bridge
1,543,525.00
23
S3935
32710950
473010
Firs Ave/Scott Blvd Intersection
1,200,000.00
23
53944
32710950
432090
Firs Ave/Scott Blvd Intersection
74,475.00
23
53944
32710950
471030
Firs Ave/Scott Blvd Intersection
75,000.00
23
53944
32710910
432090
Court St Reconstruction
550,000.00
23
53946
32710910
471010
Court St Reconstruction
225,000.00
23
S3946
32710910
432090
Benton St Rehab
102,124.00
23
53947
32710910
471010
Benton St Rehab
50,000.00
23
S3947
32710920
432090
Second Ave Bridge Repl
93,181.00
23
53949
32710920
473010
Second Ave Bridge Repl
700,000.00
23
S3949
32710920
334900
Second Ave Bridge Repl
(450,000.00)
9
S3949
32710910
432090
Rochester Av Reconst
394,251.00
23
53950
32710910
471010
Rochester Av Reconst
50,000.00
23
53950
32710910
432090
Orchard St Reconst
135,000.00
23
53954
32710910
471010
Orchard St Reconst
50,000.00
23
53954
32710920
432090
Gilbert St Bridge Repl
150,000.00
23
53956
32710920
471010
Gilbert St Bridge Repl
25,000.00
23
S3956
32710930
432090
Gilbert Ct Sidewalk
12,000.00
23
53957
32710930
471010
Gilbert Ct Sidewalk
3,000.00
23
S3957
32710930
473010
Gilbert Ct Sidewalk
85,000.00
23
S3957
71810915
473010
Parking Facility Restoration
6,624.00
25
T3004
71810915
474420
Parking Facility and Enforcement Automation
96,547.00
25
T3009
71810915
473010
Rec Center Parking Lot
295,902.00
25
T3019
71810915
474420
Parking Enforcement Vehicles
90,000.00
25
T3022
71810915
474420
Parking Automated Parking
275,000.00
25
T2023
71810915
474420
EV Charging stations
30,000.00
25
T3024
71810915
473010
Repl LED fixtures
100,000.00
25
T3025
71810925
473010
Bus Shelter Replacment
125,434.00
25
T3059
71810925
474270
Bus Sign Replacement
95,000.00
25
T3062
71810925
473010
Transit Facility Parking Lot Overlay
43,900.00
25
T3063
71810925
474420
Transit Mobile Column
60,000.00
25
T3064
71810925
473010
Muscatine Ave Ped/Transit
43,092.00
25
T3065
72720905
473010
Annual Sewer Projects
1,896,796.00
25
V3101
72720905
473010
Wastewater Clarifier Repairs
107,062.00
25
V3144
72720905
432090
Scott Boulevard Trunk Sewer
13,697.00
25
V3145
72720905
471030
Scott Boulevard Trunk Sewer
300,000.00
25
V3145
72720905
473010
Scott Boulevard Trunk Sewer
1,550,000.00
25
v3145
72720905
473010
Melrose Ct Sanitary Sewer
506,336.00
25
V3146
72720905
473010
Nevada Ave Sanitary Sewer
275,404.00
25
V3147
72720905
471030
Nevada Ave Sanitary Sewer
30,000.00
25
V3147
72720905
473010
West Pk Lift Station Rehab
95,500.00
25
V3148
72720905
432090
West Pk Lift Station Rehab
10,000.00
25
V3148
72720905
473010
Dewatering Roll Off Paving
90,000.00
25
V3156
73730905
432090
Spruce St Water Main
78,849.00
25
W3216
73730905
432090
Dill St Water Main Repl
27,278.00
25
W3222
73730905
432090
Water Dist Pressure Zone Imp
147,875.00
25
W3301
73730905
473010
Collector Well Capacity Impr
673,961.00
25
W3311
73730905
432090
Peninsula Well power redund
10,000.00
25 W3315
73730905
473010
Peninsula Well power redund
65,000.00
25 W3315
31410910
472010
Police Dept Flooring
55,326.00
23 Y4440
31410910
474420
Police Car & Body Camera Repl
28,142.00
23 Y4441
31410940
362100
Animal Sery Storage Garage
(195,000.00)
12 Y4442
31410940
432040
Animal Sery Storage Garage
15,000.00
23 Y4442
31410940
472010
Animal Sery Storage Garage
180,000.00
23 Y4442
31410910
472010
Police Front Office Remodel
66,866.00
23 Y4443
31410910
334610
Crime Scene Mapping System
(50,000.00)
9 Y4444
31410910
474420
Crime Scene Mapping System
59,201.00
23 Y4444
State Form Program
Lines
Use of Money & Property
219,960.00
8
Intergovernmental
(17,162,797.65)
9
Charges for Services
1,839,100.14
10
Miscellaneous
(184,927.28)
12
Other Financing Sources
(550,000.00)
13
Transfers In
2,570,626.00
14
Public Safety
128,856.00
16
Public Works
25,496.00
17
Health & Social Services
-
18
Culture & Recreation
(247,995.00)
19
Community & Economic Development
1,805,654.92
20
General Government
288,375.00
21
Debt Service
-
22
Capital Projects
34,919,645.20
23
Business-Type/Enterprise
7,423,273.41
25
Transfers Out
(2,570,626.00)
27
Internal Service (not budgeted)
2,276,134.00
X
30,780,774.74
Internal Service (not budgeted)
(2,276,134.00)
Excess Revenues & Other Financing Sources under
Expenditures/Transfers Out
28,504,640.74
29
Jun20
NOTICE OF PUBLIC HEARING
Form 653 ct AMENDMENT OF FY2020-2021 CITY BUDGET
The City Council of Iowa City in JOHNSON County, Iowa
will meet at 410 E Washington, City Hall
at 7:00 pm on 9/1/2020
(hour) (Date)
,for the purpose of amending the current budget of the city for the fiscal year ending June 30, 2021
(year)
by changing estimates of revenue and expenditure appropriations in the following functions for the reasons given.
Additional detail is available at the city clerk's office showing revenues and expenditures by fund type and by activity.
Explanation of increases or decreases in revenue estimates, appropriations, or available cash:
FY20 Capital Project expenditures carried forward include $2,500,000 for the County Behavioral Access Center,
$7,590,000 for American Legion Rd, $2,697,990 for McCollister Blvd, $1,883,138 for the Myrtle/Riverside Intersection,
and Enterprise Fund projects: $1,863,697 for Scott Blvd Truck Sewer. FY20 expenditures carried forward include
$176,133 for prairie establishment and $482,508 for CDBG/HOME. Other reduced revenues and expenditures are
related to the COVID-19 pandemic; additional detail is available in the City Clerk's Office.
There will be no increase in tax levies to be paid in the current fiscal year named above related to the proposed
budget amendment. Any increase in expenditures set out above will be met from the increased non -property tax
revenues and cash balances not budgeted or considered in this current budget.
If City Hall remains closed to the public, the meeting will be an electronic meeting using tt
Zoom Meetings Platform. For information on how to participate in the electronic meeting,
see www.icgov.org/councildocs or telephone the City Clerk at 319/356-5043.
Kellie Fruehl
City Clerk/ Finance Officer Name
Total Budget
as certified
or last amended
Current
Amendment
Total Budget
after Current
Amendment
Revenues & Other Financing Sources
Taxes Levied on Property
1
65, 849,136
65, 849,136
Less: Uncollected Property Taxes -Levy Year
2
0
0
Net Current Property Taxes
3
65,849,136
0
65,849,136
Delinquent Property Taxes
4
0
0
TIF Revenues
5
2,593,203
2,593,203
Other City Taxes
6
2,958,258
2,958,258
Licenses & Permits
7
2,209,820
2,209,820
Use of Money and Property
8
3,036,906
-219,960
2,816,946
Intergovernmental
9
35,752,644
17,162,798
52,915,442
Charges for Services
10
48,039,624
-1,839,100
46,200,524
Special Assessments
11
570
570
Miscellaneous
12
2,581,239
184,927
2,766,166
Other Financing Sources
13
12,772,840
550,000
13,322,840
Transfers In
14
47,223,813
-2,570,626
44,653,187
Total Revenues and Other Sources
15
223,018,053
13,268,039
236,286,092
Expenditures & Other Financing Uses
Public Safety
16
27,852,394
128,856
27,981,250
Public Works
17
11,754,422
25,496
11,779,918
Health and Social Services
18
605,000
605,000
Culture and Recreation
19
16,431,607
-247,995
16,183,612
Community and Economic Development
20
8,901,519
1,805,655
10,707,174
General Government
21
11,453,509
288,375
11,741,884
Debt Service
22
14,519,819
14,519,819
Capital Projects
23
22,705,470
34,919,645
57,625,115
Total Government Activities Expenditures
24
114,223,740
36,920,032
151,143,772
Business Type/Enterprises
25
61,278,675
7,423,273
68,701,948
Total Gov Activities& Business Expenditures
26
175,502,415
44,343,305
219,845,720
Transfers Out
27
47,223,813
-2,570,626
44,653,187
Total ExpendituresMansfers Out
28
222,726,228
41,772,679
264,498,907
Excess Revenues & Other Sources Over
(Under)Expenditures/Transfers Out Fiscal Year
29
291,825
-28,504,640
-28,212,815
Beginning Fund Balance July 1
30
137,268,814
-6,557,550
130,711,264
Ending Fund Balance June 30
31
137,560,639
-35,062,190
102,498,449
Explanation of increases or decreases in revenue estimates, appropriations, or available cash:
FY20 Capital Project expenditures carried forward include $2,500,000 for the County Behavioral Access Center,
$7,590,000 for American Legion Rd, $2,697,990 for McCollister Blvd, $1,883,138 for the Myrtle/Riverside Intersection,
and Enterprise Fund projects: $1,863,697 for Scott Blvd Truck Sewer. FY20 expenditures carried forward include
$176,133 for prairie establishment and $482,508 for CDBG/HOME. Other reduced revenues and expenditures are
related to the COVID-19 pandemic; additional detail is available in the City Clerk's Office.
There will be no increase in tax levies to be paid in the current fiscal year named above related to the proposed
budget amendment. Any increase in expenditures set out above will be met from the increased non -property tax
revenues and cash balances not budgeted or considered in this current budget.
If City Hall remains closed to the public, the meeting will be an electronic meeting using tt
Zoom Meetings Platform. For information on how to participate in the electronic meeting,
see www.icgov.org/councildocs or telephone the City Clerk at 319/356-5043.
Kellie Fruehl
City Clerk/ Finance Officer Name
Prepared by: Jacklyn Fleagle, Budget & Compliance Officer, 410 E. Washington St., Iowa City, IA 52240 (319)356-5053
Resolution No. 20-1
Resolution setting public hearing on amending the
FY2021 Operating Budget.
Be it resolved by the City Council of Iowa City, Iowa, that a public hearing will be held in City Hall,
Iowa City, Iowa, at 7:00 p.m., September 1, 2020, or if said meeting is cancelled, at the next meeting
of the City Council thereafter as posted by the City Clerk, to permit any citizen to be heard for or
against the proposed amendment to the FY2021 Operating Budget.
City Hall is currently closed to the public because of the coronavirus. If City Hall remains closed
to the public, the meeting will be an electronic meeting using the Zoom Meetings Platform. For
information on how to participate in the electronic meeting, see wwwJcgov.om/councildocs or
telephone the City Clerk at 319/356-5043.
The City Clerk is hereby directed to give notice of said public hearing and time and place thereof by
publication in the Iowa City Press -Citizen, a newspaper of general circulation in Iowa City, not less
than ten (10) days and not more than twenty (20) days before the time set for such hearing.
Passed and approved this 18th day of August 20 20.
I�
Ma
Attest: h'
ILC_'V�
Ci Clerk
Ap ed by /
. / XL
City Attorney's Office - 08/12/2020
It was moved by Salih and seconded by trims the Resolution be
adopted, and upon roll call there were:
Ayes:
Nays: Absent:
x
Bergus
x
Mims
x
Salih
x
Taylor
x
Teague
x
Thomas
x
Weiner
1.G
Item Number: 7.d.
CITY OF IOWA CITY
,-�COUNCIL ACTION REPORT
August 18, 2020
Resolution determining the necessity of and setting dates of a consultation
(September 4, 2020) and public hearing (October 6, 2020) on a proposed
Amendment No.16 to the City -University Project 1 Urban Renewal Plan in
the City of Iowa City, Iowa.
Prepared By: Wendy Ford, Economic Development Coordinator
Reviewed By: Ashley Monroe, Assistant City Manager
Fiscal Impact:
Recommendations: Staff: Approval
Commission:
Attachments: Amendment #16, City University Project 1 Urban Renewal Plan
Resolution of Necessity
Executive Summary:
Any urban renewal activities undertaken in an urban renewal area must be included in the
respective urban renewal plan. Amendment #16 to the City University Project 1 Urban Renewal
Area includes two projects: A redevelopment project on the south side of the 100 block of East
College Street and energy efficiency incentives for commercial properties located within the urban
renewal area.
The redevelopment project includes historic preservation of the street -facing buildings, affordable
housing, LEED Gold certification in the new construction, and a new home for Riverside Theatre
in a historic downtown Iowa City building. The goals of the energy efficiency incentives for
commercial properties are to improve energy efficiency, reduce carbon emissions and help the
City achieve a 45% reduction in carbon emissions by 2030.
It is important to note that the amendment to the plan does not constitute the approval of the
projects listed therein; rather, it affords Council the opportunity to consider those projects.
Background /Analysis:
Regarding the redevelopment project, the Tailwind Group first presented their project a year ago
to the Council Economic Development Committee. Since then, they have made some
adjustments to their plans and expect to make a final presentation to the E DC early this Fall. The
EDC will make a recommendation of the project to Council at that time.
Regarding the energy efficiency incentives, on August 6, 2019, Council declared a Climate Crisis
and called on staff to accelerate action to address the climate crisis and limit global warming. To
that end, Council adopted the IPCC (Intergovernmental Panel on Climate Change) targets of a
45% reduction in carbon emissions by 2030 and reaching "net -zero" by 2050. Commercial users
account for about 20% of Iowa City's carbon emissions (Accelerating IC Climate Actions report)
and it is our goal is to assist business in reducing that percentage.
In 2007, the City of Iowa City took its first deliberate step to address Climate Change by signing
the U.S. Mayor's Climate Protection Agreement. In 2008, the Council agreed to participate in the
"Cities for Climate Protection Campaign." In 2009, the City completed the first greenhouse gas
inventory in the state. The Mayor signed the updated U.S. Climate Protection Agreement in 2014
and the Council set greenhouse gas emissions reduction goals in 2016. The next year a Climate
Action Steering Committee was formed to provide input on the development of a Climate Action
Plan. Comprised of and representing many stakeholders in the community, the committee sought
and received public input to guide planning efforts. In 2017, Council adopted the Iowa City
Climate Action and Adaptation Plan. The Buildings section of the Action Plan includes among its
goals, a) increasing energy efficiency in businesses and b) increasing on-site renewable energy
systems and electrification. In 2019, Council increased the carbon emission reduction targets and
declared a Climate Crisis and requested a report to accelerate the City's identified climate
actions.
The resulting 2020 Accelerating Climate Actions report has a "Buildings: Incentives" section
which includes the following action: "Launch a TI F -funded climate action incentive program aimed
at reducing industrial energy consumption." This initiative, geared towards energy efficiency,
renewable energy sources, electrification and site improvements that will help reduce emissions is
labeled as Phase 1, slated for initiation in 2020. By addressing facility inefficiencies, users will
reduce costs by reducing energy use, they will reduce greenhouse gases emitted at power plants.
(Energy Star, U.S. Environmental Protection Agency).
To encourage business to make the sizeable investments required to improve energy efficiency,
the City is creating an Urban Renewal Program designed to offset some of those costs.
Applicants would be eligible for up to a 50% match for eligible energy efficiency improvements.
While upfront costs may be significant, companies that make energy efficiency improvements will
begin to see an immediate return by a reduction of their energy costs. Over time, the cumulative
reduction in carbon emissions required to power the buildings will be better for the planet.
Tax increment generated from taxes paid by property owners in this urban renewal area, would be
used for both projects. Commercial users would apply for the funds, projects would be vetted by
professionals or contractors in the industry, and enter into a development agreement subject to
City Council approval. The private redevelopment project would be required to generate its own
TIF increment through increased valuation on the property to be eligible for rebates (TIF
increment is taxes paid by the owner over and above a base, or beginning taxable value of the
properties).
Film re[a:IJh14.111&1
Description
Amendment 16 City University Project 1
Resolution
Amendment No. 16
City -University Project 1
Urban Renewal Plan
City of Iowa City, IA
Original Area Adopted 1969
Amendment No. 1 -1972
Amendment No. 2 -1973
Amendment No. 3 -1973
Amendment No. 4 -1976
Amendment No. 5 -1977
Amendment No. 6 -1979
Amendment No. 7 -1984
Amendment No. 8 -1987
Amendment No. 9 - 2001
Amendment No. 10 - 2012
Amendment No. 11 - 2013
Amendment No. 12 - 2014
Amendment No. 13 - 2015
Amendment No. 14 - 2016
Amendment No. 15 - 2017
Table of Contents
Section 1 — Introduction
Section 2 — Urban Renewal Plan Objectives
Section 3 - Proposed Urban Renewal Projects
Section 4 — Proposed Urban Renewal Activities
Section 5 - Debt
Section 6 — Urban Renewal Plan Amendments
Section 7 - Effective Period
Section 8 - Repealer
Section 9 - Severability Clause
-2-
SECTION 1- INTRODUCTION
The City -University Project 1 Urban Renewal Plan ("Plan") for the City -University
Project 1 Urban Renewal Area ("Area" or "Urban Renewal Area"), adopted in 1969 and
amended fifteen times since, is being further amended with this Amendment #16 to add
projects to the Urban Renewal Area.
The Urban Renewal Plan for the City -University Urban Renewal Area is being
amended to add climate change goals and a proposed projects to be undertaken in the
Area.
The base valuation of the area will be unchanged by this Amendment.
SECTION 2 — URBAN RENEWAL PLAN OBJECTIVES
The Urban Renewal Goals and Objectives previously set forth remain unchanged
by this Amendment. This Amendment No. 16 adds the goal of reducing carbon
emissions by helping users of industrial facilities in the Urban Renewal Area improve
energy efficiency and adds a redevelopment project.
In 2007, the City of Iowa City took an important step toward addressing climate
change by signing the U.S. Mayor's Climate Protection Agreement. In 2008, the Council
agreed to participate in the "Cities for Climate Protection Campaign." In 2009, the City
completed the first greenhouse gas inventory in the state. The Mayor signed the
updated U.S. Climate Protection Agreement in 2014 and the Council set greenhouse
gas emissions reduction goals in 2016. In 2017, the City formed a Climate Action
Steering Committee to provide input on the development of a Climate Action Plan.
Comprised of and representing many stakeholders in the community, the Committee
sought and received public input to guide planning efforts. In 2017, Council adopted the
Iowa City Climate Action and Adaptation Plan. The Buildings section of the Action Plan
includes among its goals, a) increasing energy efficiency in businesses and b)
increasing on-site renewable energy systems and electrification. In 2019, Council
increased the carbon emission reduction targets and declared a Climate Crisis.
The average commercial building wastes about 30% of the energy it consumes.
By capturing inefficiencies, users can reduce costs. By reducing energy use, users also
reduce greenhouse gases emitted at power plants (Energy Star, U.S. Environmental
Protection Agency). Reducing greenhouse gases released into the atmosphere is an
effective way to stem climate change and results in a cleaner, healthier environment.
The amendment to this plan seeks to assist users achieve those goals.
SECTION 3 - PROPOSED URBAN RENEWAL PROJECTS
Although certain project activities may occur over a period of years, in addition to
the projects previously proposed in the Plan, as amended, the following proposed urban
renewal projects are hereby added to the Plan:
-3-
1. Public Improvements
Project Approximate Estimated Cost Rationale
Date
None
2. Planning, engineering fees, costs and attorney fees to support urban
renewal plan -related projects
Project
Date
Estimated
Attorney fees to support
Ongoing
Cost
urban renewal projects
To preserve and protect buildings that,
$200,000
3. Development Agreements
Project
Date
Estimated cost
Rationale
Redevelopment of
2020
$12,900,000
To preserve and protect buildings that,
large portion of the
incurred for the Proposed Urban Renewal Projects has not
for reason of age, history, architecture or
south side of the
Amendment are only proposed projects at this time. The City
significance are listed or are eligible for
100 block of E.
case basis to determine if it is consistent with the Plan and in
listing on the National Register of
College Street.
Historic Places, strengthen the economic
well-being of the area and provide
residential development for low- and
moderate -income families; provide
space for non-profit theater and
commercial uses.
Energy efficiency
2020-2025
$5,000,000
To reduce carbon emissions.
improvements at
qualifying properties
SECTION 4 — PROPOSED URBAN RENEWAL ACTIVITIES
All activities or actions from previous Plan amendments continue, as detailed in
previous Plan amendments.
SECTION 5 - DEBT
1.
FY 221 constitutional debt limit: $342,894,916
2.
Outstanding general obligation debt: $54,850,000
3.
Proposed amount of loans, advances, indebtedness or
bonds to be incurred: The specific amount of debt to be
incurred for the Proposed Urban Renewal Projects has not
yet been determined. The Projects authorized in this
Amendment are only proposed projects at this time. The City
Council will consider each proposed project on a case-by-
case basis to determine if it is consistent with the Plan and in
thepublic's best interest. These proposed Projects, if
-4-
approved, will commence and be concluded over a number
of years. In no event will debt be incurred that would exceed
the City's debt capacity. It is expected that such
indebtedness, including interest thereon, may be financed in
whole or in part with tax increment revenues from the Urban
Renewal Area. Subject to the foregoing, it is estimated that
the cost of the Proposed Urban Renewal Projects described Not to exceed:
above will be approximately as follows: $17,900,000
SECTION 6 — URBAN RENEWAL PLAN AMENDMENTS
If the City of Iowa City desires to amend this Plan, it may do so in conformance
with applicable state and local laws.
SECTION 7 - EFFECTIVE PERIOD
This Urban Renewal Plan Amendment #16 will become effective upon its
adoption by the City Council. Notwithstanding anything to the contrary in the Urban
Renewal Plan, any prior amendment, resolution, or document, the Urban Renewal Plan
shall remain in effect until terminated by the City Council, and the use of incremental
property tax revenues, or the "division of revenue," as those words are used in Chapter
403 of the Code of Iowa, will be consistent with Chapter 403 of the Iowa Code.
SECTION 8 - REPEALER
Any parts of the previous Plan, as previously amended, in conflict with this
Amendment are hereby repealed.
SECTION 9 - SEVERABILITY CLAUSE
If any part of the Amendment is determined to be invalid or unconstitutional, such
invalidity or unconstitutionality shall not affect the validity of the previously adopted Plan
as a whole or the previous amendments to the Plan, or any part of the Plan not
determined to be invalid or unconstitutional.
- 5 -
TO
Prepared by: Wendy Ford, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5248
RESOLUTION NO. 20-196
Resolution determining the necessity of and setting dates of a consultation
(September 4, 2020) and public hearing (October 6, 2020) on a proposed
Amendment No. 16 to the City -University Project 1 Urban Renewal Plan in
the City of Iowa City, Iowa.
WHEREAS, The City has previously determined the City -University Project I Urban Renewal Area,
as amended, to have areas of slum and blight and to be appropriate for economic development,
and designated it as appropriate for various urban renewal projects; and
WHEREAS, the City Council desires to amend the Urban Renewal Area and Plan to add certain
objectives, projects and activities thereto, and
WHEREAS, proposed Urban Renewal Objectives under this amendment include public/private
partnerships for the redevelopment of a portion of the 100 block of East College Street and certain
projects to reduce carbon emissions 45% by 2030; and
WHEREAS, Iowa Code Chapter 403 requires the City Council to notify all affected taxing entities
of the consideration being given to the City -University Project I Urban Renewal Plan Amendment
No. 16 and to hold a consultation with such taxing entities with respect thereto; and
WHEREAS, Iowa Code Chapter 403 further requires the City Council to hold a public hearing on
the proposed City -University Project I Urban Renewal Plan Amendment No. 16 subsequent to
notice thereof by publication and mail, and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
Section 1. That one or more blight and economic development areas, as defined in
Chapter 403, Code of Iowa, exist within the City, and rehabilitation, conservation, redevelopment,
development, or combination thereof, of the area is necessary in the interest of the public health,
safety, or welfare of the residents of the City; and
Section 2. That the consultation on the proposed Amendment No. 16 to the City -University
Project I Urban Renewal Plan required by Section 403.5(2) of the Code of Iowa, as amended,
shall be held at 12:00 PM. on Friday, September 4, in the Emma Harvat Hall, City Hall, Iowa City,
Iowa. If City Hall remains closed to the public, the meeting will be an electronic meeting using the
Zoom Meetings Platform. For information on how to participate in the electronic meeting, see
www.icgov.org/councildocs or telephone the City Clerk at 319/356-5043. Wendy Ford, Economic
Development Coordinator, is hereby appointed to serve as the designated representative of the
City for purposes of conducting said consultation, receiving any recommendations that may be
made with response thereto and responding to the same in accordance with Section 403.5(2);
and,
Section 3. That the City Clerk is authorized and directed to cause a notice of said
consultation to be sent by regular mail to all affected taxing entities, as defined in Section
403.17(1), along with a copy of the proposed City -University Project I Urban Renewal Plan,
Amendment No. 16. Said notice shall be in substantially the following form:
Resolution No. 20-196
Page 2
NOTICE OF A CONSULTATION TO BE HELD BETWEEN THE
CITY OF IOWA CITY, IOWA AND ALL AFFECTED TAXING
ENTITIES CONCERNING THE PROPOSED CITY -UNIVERSITY
PROJECT I URBAN RENEWAL PLAN, AMENDMENT NO. 16 FOR
THE CITY OF IOWA CITY, IOWA
The City of Iowa City, Iowa will hold a consultation with all affected taxing entities, as
defined in Section 403.17(1) of the Code of Iowa, as amended, commencing at at 12:00 P.M. on
Friday, September 4, 2020 in the Emma Harvat Hall, City Hall, Iowa City, Iowa concerning a
proposed City University Project 1 Urban Renewal Plan, Amendment No. 16, a copy of which is
attached hereto. If City Hall remains closed to the public, the meeting will be an electronic
meeting using the Zoom Meetings Platform. For information on how to participate in the
electronic meeting, see www.icgov.org/councildocs or telephone the City Clerk at 319/356-5043.
Each affected taxing entity may appoint a representative to attend the consultation. The
consultation may include a discussion of the estimated growth in valuation of taxable property
included in the proposed Urban Renewal Area, the fiscal impact of the division of revenue on the
affected taxing entities, the estimated impact on the provision of services by each of the affected
taxing entities in the proposed Urban Renewal Area, and the duration of any bond issuance
included in said Plan.
The designated representative of any affected taxing entity may make written
recommendations for modification to the proposed division of revenue no later than seven days
following the date of the consultation. Wendy Ford, Economic Development Coordinator, as the
designated representative of the City of Iowa City, shall submit a written response to the affected
taxing entity, no later than seven days prior to the public hearing on the proposed City -University
Project I Urban Renewal Plan, Amendment No. 16 addressing any recommendations made by
that entity for modification to the proposed division of revenue.
This notice is given by order of the City Council of the City of Iowa City, Iowa, as provided
by Section 403.5 of the Code of Iowa, as amended.
Dated this day of
(END OF NOTICE) City Clerk, Iowa City, Iowa
Section 4. That a public hearing on the proposed City University Project 1 Urban Renewal
Plan, Amendment No. 16 shall be held before the City Council on October 6, 2020 at 7:00 p.m.
in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next
meeting of the City Council thereafter as posted by the City Clerk. If City Hall remains closed to
the public, the meeting will be an electronic meeting using the Zoom Meetings Platform. For
information on how to participate in the electronic meeting, see www.icgov.org/councildocs or
telephone the City Clerk at 319/356-5043.
Section 5. That the City Clerk is authorized and directed to give public notice of this public
hearing in the 'Press -Citizen," once on a date not less than four (4) nor more than twenty (20)
days before the date of said public hearing, and to mail a copy of said notice by ordinary mail to
each affected taxing entity, such notice in each case to be in substantially the following form:
NOTICE OF PUBLIC HEARING TO CONSIDER APPROVAL OF A
PROPOSED AMENDMENT TO THE CITY -UNIVERSITY
PROJECT I URBAN RENEWAL PLAN IN THE CITY OF IOWA
CITY, IOWA
Resolution No. 20-196
Page 3
The City Council of the City of Iowa City, Iowa will hold a public hearing at its meeting on
October 6, 2020 which commences at 7:00 P.M. in the Emma J. Harvat Hall, City Hall, Iowa City,
Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted
by the City Clerk to consider adoption of the City -University Project I Urban Renewal Plan,
Amendment No. 16 (the "Plan"). If City Hall remains closed to the public, the meeting will be an
electronic meeting using the Zoom Meetings Platform. For information on how to participate in
the electronic meeting, see www.icgov.org/councildocs or telephone the City Clerk at 319/356-
5043.
A copy of the plan is on file for public inspection in the office of the City Clerk, City Hall,
Iowa City, Iowa.
The City of Iowa City, Iowa is the local agency which, if such Plan is approved, shall
undertake the urban renewal activities described in such Plan.
The general scope of the urban renewal activities under consideration in the Plan is to
assist qualified industries and businesses in the Urban Renewal Area through various public
purpose and special financing activities outlined in the Plan. To accomplish the objectives of the
Plan, and to encourage the further development of the Urban Renewal Area, the plan provides
that such special financing activities may include, but not be limited to, the making of loans or
grants of public funds to private entities under Chapter 15A of the Code of Iowa. The City also
may install, construct and reconstruct streets, parking facilities, open space areas and other
substantial public improvement, and may acquire and make land available for development or
redevelopment by private enterprise as authorized by law. The Plan provides that the City may
issue bonds or use available funds for such purposes and that tax increment reimbursement of
such costs will be sought if and to the extent incurred by the City.
Any person or organization desired to be heard shall be afforded an opportunity to be
heard at such hearing.
This notice is given by order of the City Council of Iowa City, Iowa, as provided by Section
403.5 of the State Code of Iowa.
Dated this day of
s/Kellie Freuhling
City Clerk, Iowa City, Iowa
(END OF NOTICE)
Section 6. That the proposed City -University Project I Urban Renewal Plan for the City -
University Project I Urban Renewal Area, Amendment No. 16 is hereby officially declared to be
the proposed City -University Project I Urban Renewal Plan, Amendment No. 16, referred to in
said notices for purposes of such consultation and hearing and that a copy of said Plan shall be
placed on file in the office of the City Clerk.
PASSED AND APPROVED this 18 day of Au ust, 2020.
Ma o
ATTEST:
i
1� i
4Citylerk
City Attorney's Office
(Sara Greenwood Hektoen - 08/11/2020)
Resolution No. 20-196
Page 4
It was moved by saIih and seconded by Mims
Resolution be adopted, and upon roll call there were:
AYES: NAYS:
ABSENT:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
the
Item Number: 10.
CITY OF IOWA CITY
-� COUNCIL ACTION REPORT
August 18, 2020
Resolution approving project manual and estimate of cost for the
construction of the Wetherby Park CDBG Trail Improvements Project,
establishing amount of bid security to accompany each bid, directing City
Clerk to post notice to bidders, and fixing time and place for receipt of bids.
Prepared By: Jason Reichart, Sr. Civil Engineer
Reviewed By: Juli Seydell Johnson, Parks and Recreation Director
Jason Havel, City Engineer
Ron Knoche, Public Works Director
Geoff Fruin, City Manager
Fiscal Impact: The construction estimate is $222,000 and the project will be funded with
Capital Improvement Fund and CDBG dollars.
Recommendations: Staff: Approval
Commission:
Attachments: Location Map
Resolution
Executive Summary:
The Wetherby Park CDBG Trail Improvements Project includes the construction of an 8 -foot
wide concrete trail and related work.
Background /Analysis:
Wetherby Park is an existing park located in south Iowa City. The park's current amenities include
a splash pad, playground equipment, a picnic shelter, cooking grills, sports courts, restrooms, a
disc golf course, community garden plots, and a hiking path. At the request of the South District
Neighborhood Association and other park users, the City is looking to improve accessibility of the
park by replacing the existing gravel trails with paved trails. Similar to other purely recreational trails
in Iowa City, the improved trail will not be plowed in the winter season.
ATTACHMENTS:
Description
Location Map
Resolution
N
Prepared by: Jason Reichart, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5416
Resolution No. 20-197
Resolution approving project manual and estimate of cost for the
construction of the Wetherby Park CDBG Trail Improvements
Project, establishing amount of bid security to accompany each
bid, directing City Clerk to post notice to bidders, and fixing time
and place for receipt of bids.
Whereas, notice of public hearing on the project manual and estimate of cost for the above-named
project was published as required by law, and the hearing thereon held; and
Whereas, the City Engineer or designee intends to post notice of the project on the website owned
and maintained by the City of Iowa City; and
Whereas, funds for this project are available in the Parks Annual Improvements/Maintenance
account #R4130.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that
The project manual and estimate of cost for the above-named project are hereby approved.
2. The amount of bid security to accompany each bid for the construction of the above-named
project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa
City, Iowa.
3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3,
not less than 13 days and not more than 45 days before the date of the bid letting, which
may be satisfied by timely posting notice on the Construction Update Network, operated by
the Master Builder of Iowa, and the Iowa League of Cities website.
4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa,
at the Office of the City Clerk, at the City Hall, before 2:00 p.m. on the 81 day of September
2020. At that time, the bids will be opened by the City Engineer or his designee, and
thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said
bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City,
Iowa, at 7:00 p.m. on the 15th day of September, 2020, or at a special meeting called for that
purpose. If City Hall is closed to the public due to the health and safety concerns from
COVID-19, sealed bids may still be delivered in person on Mondays through Fridays 8:00
am to 5:00 pm. The person delivering the sealed bid may come to the front lobby of City
Hall, 410 E. Washington St., Iowa City, Iowa, and upon arrival telephone the City Clerk at
319/356-5043.
5. City Hall is currently closed to the public because of the COVID-19. If City Hall remains
closed to the public, the meeting will be an electronic meeting using the Zoom Meetings
Platform. For information on how to participate in the electronic meeting, see www.
Icgov.org/councildocs or telephone the City Clerk.
Resolution No. 20_197
Page 2
Passed and approved this 18th day of August '2020.
Attest:
City Clerk
It was moved by Mims
adopted, and upon roll call there were:
Ayes:
Approv
AW
City Attorney's Office
(Sara Greenwood Hektoen — 08/12/2020)
and seconded by Bergus the Resolution be
Nays:
Absent:
x
Bergus
x
Mims
x
Salih
x
Taylor
x
Teague
x
Thomas
x
Weiner
Item Number: 11.
CITY OF IOWA CITY
-� COUNCIL ACTION REPORT
August 18, 2020
Resolution authorizing the acquisition of property interests necessary for
construction of the Melrose Avenue / IWV Road — Highway 218 to Hebl
Avenue Improvements Project.
Prepared By: Melissa Clow, Special Projects Administrator
Reviewed By: Jason Havel, City Engineer
Ron Knoche, Public Works Director
Geoff Fruin, City Manager
Fiscal Impact: None
Recommendations: Staff: Approval
Commission: N/A
Attachments: Location Map
Notice of Intent
Notice of Public Hearing
Resolution
Executive Summary:
Preliminary design for the Melrose Avenue / IWV Road — Highway 218 to Hebl Avenue
Improvements Project has begun and this resolution will allow acquisitions to begin upon
determination of property needs. A preliminary assessment indicates proposed improvements
require the acquisition of property for right-of-way, temporary construction easement and
permanent storm water easement from property owners adjacent to the project construction limits.
Background /Analysis:
Melrose Avenue / IWV Road is in poor condition and requires reconstruction to current design
standards in order to serve the current and anticipated future transportation needs of the region.
The roadway will be widened to include two 12 foot lanes with a 5 foot paved shoulder and a 3
foot gravel shoulder on both sides. Driveway improvements will be made as necessary and five
storm water culverts under Melrose Avenue / I WV Road will be replaced to maintain and improve
drainage. A 12" water main will be extended on the north side of Melrose Avenue / IWV Road
from the existing water main stub at Slothower Road to Hebl Avenue, where it will continue on the
east side of the roadway to the Iowa City Landfill and Recycling Center.
The City contracted with Anderson -Bogert Engineers & Surveyors, Inc. in July, 2019 to provide
consulting services, prepare and administer property acquisitions, and to provide construction
administration services. Final design plans will be submitted to the Iowa Department of
Transportation for an April 2021 bid letting. A 28E Agreement between the City of Iowa City and
Johnson County was approved in May, 2019 to share Engineering Design, Construction
Management and Construction costs.
The City will be responsible for necessary acquisitions within the City limits and/or related to the
City's water main extension, while Johnson County will be responsible for the remaining
acquisitions.
ATTACHMENTS:
Description
Location Map
Notice of Intent
Notice of PH
Resolution
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PUBLICATION NOTICE OF PUBLIC HEARING REGARDING THE CITY'S
INTENTION TO PROCEED WITH FUNDING FINAL DESIGN AND
PROPERTY ACQUISITION FOR THE MELROSE AVENUE / IWV ROAD —
HIGHWAY 218 TO HEBL AVENUE IMPROVEMENTS PROJECT
TO: John W. Kisner
Kennedy Enterprises, LLC
PO BOX 2000
Iowa City IA 52244-2000
Johnson County Iowa
913 S Dubuque Street, Suite 101
Iowa City IA 52240
Chapter 613 of the Iowa Code requires a governmental body that proposes to acquire property
rights under power of eminent domain for a public improvement project to give notice of the
project to all agricultural property owners whose properties may be affected and to hold a
public hearing.
1. DESCRIPTION OF THE PROJECT.
NOTICE IS HEREBY GIVEN to the above -identified agricultural property owners that the
City Council of the City of Iowa City will consider funding of the site-specific design for the
Melrose Avenue / IWV Road — Highway 218 to Hebl Avenue Improvements Project, making
the final selection of the route or site location, or acquiring or condemning property rights, if
necessary, required for the project at a public hearing to be held on August 18, 2020. Said
project involves reconstruction of Melrose Avenue / IWV Road from Highway 218 to Hebl
Avenue. The roadway will be widened to 24 feet with 5 foot paved shoulders and 3 foot
gravel shoulders along both sides. The project also includes the extension of water main
from Slothower Road to the Iowa City Landfill and Recycling Center.
2. PRIVATE PROPERTY RIGHTS MAY BE ACQUIRED BY NEGOTIATION
OR CONDEMNATION.
If the above-described project is approved by the City Council, the City may need to acquire
property rights for the project improvements. Property rights may include a temporary
construction easement, a permanent easement, and/or a fee simple parcel (complete
ownership). Upon review of the records of the Johnson County Auditor, it appears that
properties or portions of properties owned by the above -identified persons may have to be
acquired for the project by the methods described above. The City will attempt to purchase
the required property by good faith negotiations. If negotiations are unsuccessful, the City
will condemn those property rights which it determines are necessary for the project. The
proposed location of the above-described public improvement is shown on documentation
which is now on file in the office of the City Clerk and available for public viewing.
3. CITY PROCESS TO DECIDE TO PROCEED WITH THE PROJECT AND TO
ACQUIRE PROPERTY RIGHTS; CITY COUNCIL ACTION REQUIRED TO
FUND PROJECT.
The City has provided funding in its budget for this project, as well as funding to acquire any
property rights that may be needed for the project. City staff has analyzed the options for how
to proceed with this project and has coordinated project planning with other appropriate
agencies. The planning has reached the point where preliminary designs now indicate that
certain property rights may need to be acquired. Any public comment will be considered in
preparing the final designs, particularly as private property may be affected.
In making the decision to fund the site-specific design for the public improvement, to make
the final selection of the route or site location, or to acquire or condemn property rights, if
necessary, the City Council is required to hold a public hearing, giving persons interested in
the proposed project the opportunity to present their views regarding the decision to fund the
site-specific designs for the project, make the final selection of the route or site location, or to
acquire or condemn, if necessary, property or an interest in property for the project. The
public hearing will be held on the 18' day of August, 2020 in the City Council
Chambers, City Hall, 410 East Washington Street, Iowa City, Iowa, commencing at 7:00
p.m. or, if cancelled, at the next meeting of the City Council thereafter as posted by the
City Clerk. City Hall is currently closed to the public because of the coronavirus. If City
Hall remains closed to the public, the meeting will be an electronic meeting using the Zoom
Meetings Platform. For information on how to participate in the electronic meeting, see
www.iceov.ore/councildocs or telephone the City Clerk at 319-356-5043. In order to fund
the site-specific design for the public improvement, to make the final selection of the route or
site location, or to commence the acquisition or condemnation of property rights, if
necessary, for the above-described project, City Council will be required to approve the
project and authorize acquisition of private property rights for the project by Council
resolution. The City Council is scheduled to consider adoption of a resolution authorizing
acquisition of property rights for the above-described project following the public hearing.
When an appraisal is required, if the project is approved by the City Council, an appraiser
will determine the compensation to be paid for easements and/or property acquired in fee
simple. The City will offer no less than the appraised value and will attempt to purchase only
the needed property by good faith negotiations. If the City is unable to acquire properties
needed for the project by negotiation, the City will acquire those property rights by
condemnation.
4. CONTACT PERSON
If you have any questions concerning the Melrose Avenue / IWV Road — Highway 218 to
Hebl Avenue Improvements Project please contact the following person:
Melissa Clow
City of Iowa City
410 E. Washington Street
Iowa City, IA 52240
(319) 356-5413
5. THIS NOTICE IS FOR INFORMATION ONLY AND IS NOT AN OFFER TO
PURCHASE PROPERTY RIGHTS.
3
The City Council of the City of Iowa City, Iowa has not yet determined to undertake the
above-described project or to acquire property rights for the project. This Notice does not
constitute an offer to purchase property rights.
6. STATEMENT OF RIGHTS.
Just as the law grants certain entities the right to acquire private property, you as the owner of
property have certain rights. You have the right to:
a. Receive just compensation for the taking of property. (Iowa Const., Article I, Section
18)
b. An offer to purchase which may not be less than the lowest appraisal of the fair
market value of the property. (Iowa Code §§ 613.45, 61354)
c. Receive a copy of the appraisal, if an appraisal is required, upon which the acquiring
agency's determination of just compensation is based not less than 10 days before
being contacted by the acquiring agency's acquisition agent. ( Iowa Code §613.45)
d. When an appraisal is required, an opportunity to accompany at least one appraiser of
the acquiring agency who appraises your property. (Iowa Code §613.54)
e. Participate in good faith negotiations with the acquiring agency before the acquiring
agency begins condemnation proceedings. (Iowa Code §613.3(1))
f. If you cannot agree on a purchase price with the acquiring agency, a determination of
just compensation by an impartial compensation commission and the right to appeal
its award to district court. (Iowa Code §§ 613.4, 613.7, and 6B.18)
g. A review by the compensation commission of the necessity for the condemnation if
your property is agricultural land being condemned for industry; (Iowa Code §
613.4A)
h. Payment of the agreed upon purchase price, or if condemned, a deposit of the
compensation commission award before you are required to surrender possession of
the property. (Iowa Code §§ 613.25 and 6B.54(11))
i. Reimbursement for expenses incidental to transferring title to the acquiring agency.
(Iowa Code §§ 613.33 and 6B.54(10))
j. Reimbursement of certain litigation expenses: (1) if the award of the compensation
commissioners exceeds 110 percent of the acquiring agency's final offer before
condemnation; and (2) if the award on appeal in court is more than the compensation
commissioners award. (Iowa Code §613.33)
k. At least 90 days written notice to vacate occupied property. (Iowa Code § 6B.54(4))
4
Relocation services and payments, if you are eligible to receive them, and the right to
appeal your eligibility for and amount of payments. (Iowa Code §316.9)
The rights set out in this Statement are not claimed to be a full and complete list or
explanation of an owner's rights under the law. They are derived from Iowa Code Chapters
6A, 6B and 316, For a more thorough presentation of an owners rights, you should refer
directly to the Iowa Code or contact an attorney of your choice.
Kellie Fruehling
City Clerk
NOTICE OF PUBLIC HEARING ON INTENT TO
PROCEED WITH A PUBLIC IMPROVEMENT
PROJECT, AND TO ACQUIRE PROPERTY
RIGHTS FOR THE MELROSE AVENUE / IWV
ROAD — HIGHWAY 218 TO HEBL AVENUE
IMPROVEMENTS PROJECT IN THE CITY OF
IOWA CITY, IOWA
TO ALL TAXPAYERS IN THE CITY OF IOWA
CITY, IOWA, AND TO OTHER INTERESTED
PERSONS:
Public notice is hereby given that the City Council
of the City of Iowa City, Iowa, will conduct a public
hearing on its intent to proceed with a public
improvement project and to acquire property
rights for the Melrose Avenue / IWV Road —
Highway 218 to Hebl Avenue Improvements
Project in said City at 7:00 p.m. on the 181h day
of August, 2020. Said meeting to be held in the
Emma J. Harvat Hall, City Hall Center in said
City, or if said meeting is cancelled, at the next
meeting of the City Council thereafter as posted
by the City Clerk. City Hall is currently closed to
the public because of the coronavirus. If City Hall
remains closed to the public, the meeting will be
an electronic meeting using the Zoom Meeting
Platform. For information on how to participate in
the electronic meeting, see
www.icgov.org/councildocs or telephone the City
Clerk at 319-356-5043. The Melrose Avenue /
IWV Road — Highway 218 to Hebl Avenue
Improvements Project will include reconstruction
of the roadway from Highway 218 to Hebl Avenue
and extension of water main from Slothower
Road to the Iowa City Landfill, which project is to
be known as the Melrose Avenue / IWV Road —
Highway 218 to Hebl Avenue Improvements
Project. Property rights acquisition may include
right of way, temporary construction easement,
and permanent storm sewer from property
owners within the project corridor. The City may
acquire part or all of properties or an interest in
properties by condemnation for the public
improvement.
The City has provided funding in its budget for
this project, as well as funding to acquire any
property rights that may be needed for the
project. In making the decision to fund the site-
specific design for the public improvement, to
make the final selection of the route or site
location, or to acquire or condemn property rights,
if necessary, the City Council is required to hold a
public hearing, giving persons interested in the
proposed project the opportunity to present their
views regarding the decision to fund site-specific
designs for the project, make the final selection of
the route or site location, or to acquire or
condemn, if necessary, property or an interest in
property for the project. City Council will be
required to approve the project and authorize
acquisition of private property rights for the
project by Council resolution. The City Council is
scheduled to consider adoption of a resolution
authorizing acquisition of property rights for this
project following the public hearing.
Documentation of the proposed location of said
improvements is now on file in the office of the
City Clerk in City Hall in Iowa City, Iowa, and may
be inspected by any interested persons. Persons
may also contact City of Iowa City Public Works
Department Special Projects Administrator
Melissa Clow at 410 East Washington Street,
Iowa City or by phone at 356-5413 regarding
questions pertaining to this public improvement.
Any interested persons may appear at said
meeting of the City Council or attend the
electronic meeting using the Zoom Meetings
Platform for the purpose of making objections to
and comments concerning said intent to proceed
with and to acquire property rights for said public
improvement project.
This notice is given by order of the City Council
of the City of Iowa City, Iowa, and as provided by
law.
KELLIE FRUEHLING, CITY CLERK
it.
Prepared by. Melissa A Clow, Spedal Projects Administrator, Public Works, 410 E. Washington St., Iowa City, IA 52240 319-3.56-5413
Resolution No. 20-198
Resolution authorizing the acquisition of property interests necessary
for construction of the Melrose Avenue / IWV Road — Highway 218 to
Hebl Avenue Improvements Project.
Whereas, the City of Iowa City desires to construct the Melrose Avenue / IWV Road - Highway
218 to Hebl Avenue Improvements Project ("Project") which includes reconstruction of Melrose
Avenue / IWV Road from Highway 218 to Hebl Avenue and extension of water main from Slothower
Road to the Iowa City Landfill; and
Whereas, the City Council has determined that construction of the Project is a valid public purpose
under State and Federal law, and has further determined that acquisition of certain property rights
is necessary to construct, operate and maintain the proposed project; and
Whereas, the City staff has determined the location of the proposed Project; and
Whereas, City staff should be authorized to acquire necessary property rights at the best overall
price to the City; and
Whereas, funds for this project are available in the Melrose Avenue Improvements account #S3936
and the Melrose - Landfill Water Main Extension account #W3220.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that
The City Council finds that it is in the public interest to acquire property rights by warranty
deed, quit -claim deed, and/or easement for the construction of the Melrose Avenue / IWV
Road - Highway 218 to Heb] Avenue Improvements Project ("Project") which Project
constitutes a public improvement under Iowa law. The City Council further finds that
acquisition of said property rights is necessary to carry out the functions of the Project, and
that such Project constitutes a valid public purpose under state and federal law.
2. The City Council hereby approves the preliminary or final route or site location of this
public improvement project, as shown in the attached Exhibit "A", attached hereto and
incorporated herein by this reference.
3. The City Manager or designee is hereby authorized and directed to negotiate the purchase
of property rights by warranty deed, quit -claim deed and/or easement for the construction,
operation and maintenance of the Project. The City Manager or designee is authorized to
sign purchase agreements for the purchase of property and/or easements, and offers to
purchase property and/or easements.
4. The City Manager or designee, in consultation with the City Attorney's Office, is authorized
and directed to establish, on behalf of City, an amount the City believes to be just
compensation for the property to be acquired, and to make an offer to purchase the property
for the established fair market value.
5. In the event negotiation is successful, the Mayor and City Clerk are hereby authorized to
execute and attest easement agreements and agreements in lieu of condemnation. The City
Attorney is hereby directed to take all necessary action to complete said transactions, as
required by law.
Resolution No. 20-198
Page 2
6. In the event the necessary property rights for the Project cannot be acquired by negotiation,
the City Attorney is hereby authorized and directed to initiate condemnation proceedings for
acquisition of any and all property rights necessary to full the functions of the Project, as
provided by law.
Passed and approved this 18th day of August 2020
Mayor
Approve13�(
/
City Attorney's Office
(Sara Greenwood Hektoen - 08/11/2020)
It was moved by Taylor and seconded by
adopted, and upon roll call there were:
Ayes:
Nays:
Weiner
Absent:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
the Resolution be
Item Number: 14.
CITY OF IOWA CITY
-� COUNCIL ACTION REPORT
August 18, 2020
Resolution authorizing the City Manager to provide additional funding for the
City's local emergency housing programs administered by the Shelter House
and CommUnity Crisis Services
Prepared By: Geoff Fruin, City Manager
Reviewed By: Eleanor Dilkes, City Attorney
Ashley Monroe, Assistant City Manager
Fiscal Impact: Up to $75,000 for the Rent / Utility Relief program (Shelter House) and up to
$112,500 for the Security Deposit program (CommUnity)
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Executive Summary:
At the August 4, 2020 work session the City Council discussed strategies to ensure that adequate
funding was readily available to respond to emergency housing needs caused by the COVI D-19
pandemic. This resolution provides the City Manager authority to replenish two local housing
programs as needed up to $187,500 through the end of the calendar year.
Background /Analysis:
The COVI D-19 pandemic has caused significant hardship for many individuals and families in
Iowa City. In addition to federal and state relief programs, the City has funded several other local
housing and utility relief programs. This resolution provides the City Manager the authority to
replenish funding in two of the programs should the need arise through the end of the calendar
year.
The Security Deposit program was created to help remove the barrier of security deposits for
income -qualified households in need of housing. The program was seeded with $75,000 in
funding from the City of Iowa City and is being administered by CommUnity Crisis Services. The
resolution will allow the City Manager contribute up to $112,500 in additional local funds through
the end of the calendar year if the need arises.
The Rent / Utility Relief program was created to help prevent eviction, foreclosure and utility shut-
off during the COVI D-19 pandemic. The program was seeded with $50,000 in funding from the
City of Iowa City and is being administered by the Shelter House. The resolution will allow the City
Manager contribute up to $75,000 in additional local funds through the end of the calendar year if
the need arises.
The City Manager will disburse funds incrementally as appropriate. Compliance with the grant
agreement will be be verified before additional funds are provided. Reports on additional
disbursements will be made public through the City Council's weekly Information Packets.
ATTACHMENTS:
Description
Resolution
Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. 20-199
Resolution authorizing the City Manager to provide additional funding for
the City's local emergency housing programs administered by the Shelter
House and CommUnity Crisis Services.
Whereas, the COVID-19 pandemic has caused significant hardship for many individuals
and families in Iowa City;
Whereas, in addition to federal and state relief programs, the City has funded several other
local housing and utility relief programs;
Whereas, the Security Deposit program was created to help remove the barrier of security
deposits for income -qualified households in need of housing, was seeded with $75,000 in funding
from the City, and is being administered by CommUnity Crisis Services;
Whereas, the Rent/Utility Relief program was created to help prevent eviction, foreclosure
and utility shut-off during the COVID-19 pandemic, was seeded with $50,000 in funding from the
City, and is being administered by the Shelter House;
Whereas, funding for these programs is a public purpose; and
Whereas, the City Manager should be authorized to replenish the funding in these two
programs through the end of 2020 if the need arises.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
1. The City Manager is authorized to contribute up to $112,500 in additional local funds to
the Security Deposit program administered by CommUnity Crisis Services through the end
of 2020 if the need arises.
2. The City Manager is authorized to contribute up to $75,000 in additional local funds to the
Rent/Utility Relief program administered by Shelter House through the end of 2020 if the
need arises.
3. The City Manager shall disburse funds incrementally as appropriate and shall verify
compliance with the grant agreement before additional funds are provided. The City
Manager shall provide reports on any additional disbursements through the City Council's
weekly Information Packets.
Passed and approved this 18th day of August 2020.
I �
May
p roved by
Attest: LLLA
A�
4ty Clerk City Attorney's Office - 08/12/2020
Resolution No.
Page 2
20-199
It was moved by Weiner and seconded by Salih
Resolution be adopted, and upon roll call there were:
AYES: NAYS:
x
_Y
x
x
x
x
x
ABSENT:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
the
Item Number: 15.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
August 18, 2020
Resolution authorizing the City Manager to provide additional funding for the
Center for Worker Justice's emergency relief program.
Prepared By:
Geoff Fruin, City Manager
Reviewed By:
Eleanor Dilkes, City Attorney
Ashley Monroe, Assistant City Manager
Fiscal Impact:
Up to $37,500
Recommendations:
Staff: Approval
Commission: N/A
Attachments:
Resolution
Executive Summary:
At the August 4, 2020 work session the City Council discussed strategies to ensure that adequate
funding was readily available to respond to emergency housing needs caused by the COVI D-19
pandemic. This resolution provides the City Manager authority to expend up to $37,500 for the
Center for Worker Justice emergency relief program through the end of the calendar year.
Background /Analysis:
The Center for Worker Justice emergency relief program was created to help residents, primarily
immigrants and refugees, through financial hardships by providing up to $600 in funding for rent,
utility, food or other basic needs. The program was seeded with approximately $130,000 in private
funding. The City of Iowa City later contributed $25,000 while Johnson County provided $40,000
in supplemental funding. The resolution will allow the City Manager contribute up to an additional
$37,500 in local funds through the end of the calendar year if the need arises.
The City Manager will disburse funds incrementally as appropriate. Compliance with the grant
agreement will be be verified before additional funds are provided. Reports on additional
disbursements will be made public through the City Council's weekly Information Packets.
File el: I TJ 4kIII& I
Description
Resolution
Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. 20-200
Resolution authorizing the City Manager to provide additional funding for
the Center for Worker Justice's emergency relief program.
Whereas, the COVID-19 pandemic has caused significant hardship for many individuals
and families in Iowa City;
Whereas, in addition to federal and state relief programs, the City has funded several other
local housing and utility relief programs;
Whereas, the Center for Worker Justice emergency relief program was created to help
residents, primarily immigrants and refugees, through financial hardships by providing up to $600
in funding for rent, utility, food or other basic needs;
Whereas, the program was seeded with approximately $130,000 in private funding, and
the City later contributed $25,000;
Whereas, funding for this program is a public purpose; and
Whereas, the City Manager should be authorized to replenish the funding in this program
through the end of 2020 if the need arises.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
The City Manager is authorized to contribute up to $37,500 in additional local funds to the
emergency relief program administered by the Center for Worker Justice through the end
of 2020 if the need arises.
The City Manager shall disburse funds incrementally as appropriate and shall verify
compliance with the grant agreement before additional funds are provided. The City
Manager shall provide reports on any additional disbursements through the City Council's
weekly Information Packets.
Passed and approved this 18th day of August 2020.
City Attorney's Office — 08/12/2020
15
Resolution No.
Page 2
20-200
It was moved by Mims and seconded by Taylor
Resolution be adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
the
Item Number: 16.
CITY OF IOWA CITY
-� COUNCIL ACTION REPORT
August 18, 2020
Resolution approving Public Art Advisory Committee recommendation to
proceed with the process of creating a Black Lives Matter movement art
installation.
Prepared By: Wendy Ford, Economic Development Coordinator
Reviewed By: Tracy Hightshoe, Neighborhood and Development Services Director
Marcia Bollinger, Public Art Coordinator, Neighborhood Outreach Coordinator
Erika Kubly, Neighborhood Services Coordinator
Ashley Monroe, Assistant City Manager
Fiscal Impact: FY 2020 Public Art funds
Recommendations: Staff: Approval
Commission: Public Art Advisory Committee recommends process to
proceed
Attachments: Presentation outlining process
Public Art Advisory Committee -August 6
Resolution
Executive Summary:
The Iowa City Public Art Advisory Committee (PAAC) is forwarding a recommendation to the
Iowa City City Council to proceed with a proposal for a mural honoring the Black Lives Matter
movement to serve as a reminder and representation of the community's commitment to social
justice.
Background /Analysis:
The mural, coordinated by Public Space One (PS1) and the Center for Afrofuturist Studies
(CAS), is expected to encompass the two five -story stair towers of the parking ramp that face
Burlington Streetjustwest of Clinton Street.
Antoine Williams and Donte K. Hayes, artists working with the Center for Afrofuturist Studies will
work with the local Black community and organizations in creating and implementing the design of
the mural. Plans for the project include a comprehensive process that will result in the creation of
the mural, provide fellowships to local Black artists, a film documentation of the project and the
process, interviews and conversations around the project and release of a documentary and a
celebration in Spring/Summer 2021.
This past spring, PAAC evaluated priority locations for public art installations which included the
Capitol Street Parking Ramp. At their meeting on June 4, the PAAC determined the location to be
ideal for an art installation and subsequently agreed that the project should honor the Black Lives
Matter movement by providing a reminder and representation of the community's commitment to
social justice.
Funding for the $42,500 project has been provided through the Iowa City Public Art Program and
the University of Iowa. $30,000 will come from the Public Art Program and $12,500 will be funded
by the University of Iowa. The creation of the mural is expected to begin in early September and
completed by the end of October.
The City will enter into an agreement with PS1/CAS. The agreement spells out the schedule
including August 6, 2020 for preliminary review of proposal and concept design by PAAC; August
18, 2020 for review and approval of project process by Iowa City City Council; September 18,
2020 for satisfactory progress of the project; and November 30, 2020 or before for completion of
the mural. The agreement also requires that communication and coordination with the City will
occur through the design process and installation; that payments will be made in three equal
installments over the course of the project with the final payment upon completion of the mural;
and the responsibility for three years of maintenance for the mural.
ATTACHMENTS:
Description
Presentation outlining process
Public Art Advisory Committee -August 6
Resolution
CAS / BLM mural IC
Working Proposal
People Involved
• CAS team (An Duplan, Kalmia Strong, Dellyssa Edinboro, John Engelbrecht)
• Lead Artists (Donte' Hayes & Antoine Williams)
• Community Advisors (official, if any, roles TBD; *denotes having initial convo)
(*Andre Wright, *Fredrick Newell, *Angie Jordan, IFR rep, +TBD)
• Install team (Thomas Agran, +TBD)
• Documentation team
• Fellows (2 visual, 1 A/V; priority to female or trans BIPOC)
The Center for Afrofuturist Studies @ Public space one
The Center for Afrofuturist Studies is an artist residency
program in Iowa City that reimagines the futures of
marginalized people by creating dynamic workspaces for
artists of color. Dynamic means interactive, supportive,
community -engaged, rigorous, and inclusive.
The CAS wants to rethink and challenge what an arts
QFVTURIST practice that revolves around Black futurity looks like. We
believe that's only possible when arts organizations commit
l ' to fully supporting the work being done by Black artists. To
that end, CAS artists receive honoraria, funding for travel,
housing, studio space, and logistical and programmatic
support. Residencies include opportunities
to engage both adult and youth audiences, as well as opportunities for studio visits and informal meetings
with cultural workers.
The CAS also collaboratively produces exhibitions, workshops, and other programming as well as
maintaining a growing public reading room and archive.
DONTE K. HAY
Donte'
K.
Haye
Artwork
New Warks
Sculpture
Installations
Printmaking
Artwork
don tekha ves, com
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About Donte'
Through the influence of hip-hop, history, and science fiction, Donte' Hayes' work
explores Afrofuturism, a projected vision of an imagined future which critiques the
historical and cultural events of the African Diaspora and the distinct black
experience of the Middle Passage. While also exploring deeper social issues
which broaden the conversation between all of humanity.
Donte's approach to this project starts from a theme of "Welcoming" as he aims to
address racial injustice and pull back the curtain on his three-year experience as a
Black man in Iowa City.
NTOINE WILLIAM
antoine
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art
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news
antoine williamsart, com
eANmreE WILLIAMS Something entirely Fictitious and true, that creeps across your path hallowing your evil ways. —Amin 13 arake
wEESRE BY 0T EWEaPLESPIxELS
About Antoine
Antoine Williams creates mixed media assemblage installations, paintings and
collages, which are an investigation of identity, semiotics and social structures.
Heavily influenced by speculative science fiction, hip hop, and his rural
working-class upbringing in Red Springs, North Carolina, Antoine has created his
own mythology of hybrid creatures that exist between the boundaries of class and
race.
Antoine's approach to this project starts from the knowledge that "a mural in itself
isn't enough" and aims to use the process of mural creation and an opportunity to
open up pathways into the art world for young, Black artists.
Mural Site
LOCATION: downtown Iowa City 201 S Clinton St. Iowa City, IA.
The two 5 story stairwell towers on this parking structure which faces the UI school of Music and connects to the
downtown (bus, pedestrian, and university) hub of the Old Capitol Center.
-"0-
The mural in itself isn't enough. The
process and pathways created are
as important as the final product.
TIMELINE
Aug - design process, enter community advisors, build fellowship program, put
contractors and documentation team in place
Sept - fellowships to start, contractor and fellows to start painting, documentation
Oct - finished mural (unveiling), documentation of process continues
Nov - release documentation (build into CAS archiving project)
Winter - artist/community interviews/conversations around project, through City/CAS
Platform, explore new fellowship options
Spring/Summer 2021 - CAS/City released documentary and celebration
Design Process/Approach (Aug 2020)
Finalize contracts.
Lead Artists to meet and consult w/ various community people, from PAAC
committee, and city council representatives to community leaders and organizers.
Content developed during and after these meetings, approved by end of month, or
first week of September.
Fellows and contractors (painter/documentation team) brought on board by end of
month.
Start work on mural in September.
PRELIMINARY
MINUTES
PUBLIC ART ADVISORY COMMITTEE
AUGUST 6, 2020 5:30 PM
ZOOM MEETING FORMAT
MEMBERS PRESENT: Steve Miller, Nancy Purington, Ron Knoche, Juli Seydell Johnson,
Dominic Dongilli
MEMBERS ABSENT: Andrea Truitt, Eddie Boyken, Jan Finlayson, Tonya Kehoe
STAFF PRESENT: Marcia Bollinger, Wendy Ford
PUBLIC PRESENT: Nancy Bird, Isaac Hamlet, John Englebrecht, Loyce Arthur, Antoine
Williams, Donte K Hayes
Electronic Meeting
(Pursuant to Iowa Code section 21.8)
An electronic meeting was held because a meeting in person was impossible or
impractical due to concerns forthe health and safety of Commission members, staff and
the public presented by COVID-19.
RECOMMENDATION TO THE CITY COUNCIL
By a vote of 5-4 (4 members being absent), the Committee recommends approval and
continuation of the Black Lives Matter Mural project as presented by Public Space One and the
Center for Afrofuturist Studies.
CALL TO ORDER
Miller called the meeting to order at 5:34 p.m.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA
There was none.
CONSIDERATION OF MINUTES OF THE JULY 2 2020 MEETING
Purington asked that the comment she made regarding the Quad Cities Sculpture Garden be
changed to the Quad Cities Rotating Sculpture Program. Miller mentioned some adjustments to
the Matching Fund Sprite presentation regarding the lighting
Dominic Dongilli introduced himself as a new member of the committee. All other public and
guests introduced themselves.
John Englebrecht - Public Space One, Loyce Arthur- University of Iowa, Antoine Williams (lead
artist) and Donte K Hayes (lead artist) introduced themselves as members of the team created
to develop the working proposal for a mural installation honoring the BLM movement on the
Capitol Street Parking Ramp. Englebrecht reviewed the PowerPoint presentation detailing the
partners and stakeholders that have been involved in the discussions including community
consultants, installation team, and documentation team as well as the Fellows program that will
be an outgrowth of the project.
Englebrecht described the mission and purpose of The Center for Afrofuturist Studies (CAS), a
residency program sponsored by Public Space One. The goal of the Center is to bring Black
artist to Iowa City to share their talents with the community. The CAS website was shared which
included information regarding the two lead artists, Hayes and Williams.
Hayes introduced himself and described his background and artwork. He described his artwork
as focusing on welcoming and hospitality using the icon of a pineapple — a symbol of welcoming
on southern doorways. He described that many members of the Black and Brown communities
do not feel welcome or worthy to be in their environment so he focuses his art on addressing
that lack of welcoming.
Williams explained that he was excited to work with Hayes on this project. He explained that he
is a multidisciplinary artist and that his mural artwork is oftentimes created offsite and then
wheat pasted on to walls. He focuses much of his work on the power, perception of the Black
body. He also focuses on the concept of Monster Theories reflecting that monsters are created
in society and oftentimes this can impact the Black and Brown community. Williams also
discussed his interpretation of the Black Lives Matter term and how that aligns with his work.
Englebrecht stated that working with Hayes and Williams was a natural choice given their
artforms and experience particular when it involves a collaborative effort such as this project. He
reviewed the location of the project. He also stated that a reoccurring comment that has come
up during discussions about the project was that "the mural in itself is not enough". And that the
process and pathways created as part of the project are as important as the final product. This
proposal will include all conversations during the development process as well as throughout
implementation of the project to produce a comprehensive project.
Englebrecht reviewed the timeline for the project
• August — design process, enter community consultants, building fellowship, put
Contractors and documentation team in place
• September — contractor to start painting, fellowships to start
• October—finish mural (unveiling), documentation of process
• November — release documentation (build into CAS archiving project)
• Winter—artist/comm unity interviews/conversation around project, through City/CAS
Platform, explore new fellowship options.
• Spring/Summer 2021 — CAS/City released documentary and celebration
He emphasized that the relationships that are built are a large part of this project. He described
the fellowship portion of the project as bringing in young, Black artists into the project to be
activity involved and be mentored by the lead artists. This will allow them to see how a project
like this is put together, connect them with CAS and provide experience that they can include on
their resume.
Eng|obneohtexplained that the archiving portion ofthe projectiocritical h1order &umaintain a
record ofthe mural and the process that occur tOcreate it.|twmu|da|*oinu|udainten/imweand
video recordings. A celebration will be held next spring or summer to showcase the mural and
share the documentary that was created.
Englebrecht went on to described the funding sources and distributions:
Headded that there could beopportunities for sponsorships h)assist nrexpand insome ufthe
areas amthe project evOlv8s,
Englebrecht added that he is working with the City on the contract. He would need to know who
signs off onthe agreement S0they can receive some commitment tmproceed with the process
with the expectation that the funding will beprovided.
Arthur added that she will be working with area youth to become involved in the project
including hosting community paint days. These youth are not the same $mthe Fellows that have
previous been discussed. She also expects University mfIowa students tobecome involved.
Bollinger added because the project isnot just the mural and itimunderstood that the design 0f
the mural will be evolving throughout the process, she asked if there would be some sort of
vision available for the mural that might include the scale, coloring, feel, etc. Williams suggested
that they were working on a concept and would hope to have something to see toward the end
mfAugust. Bollinger added the City Council wants t0beinvolved |Mthe approval ofthe project.
Ford asked about the City Council would approve the contract. Bollinger stated the City Council
doesn't usually become involved imsigning art project contrm/do.Fudhmrdi$cummimndeterm1n8d
how information will be shared with the City Council given $$pecifioconcept won't bWavailable
by the August 18 meeting. Knoche added that he felt the overview presented at this meeting
would be adequate for the City Council to be able to understand and provide support for the
project. Ford suggested all materials needed to be collected for the City Council packet by
Wednesday, August 12.Eng|ebrechtsaid hefelt that was feasible and that although they won't
have a specific concept for the artwork, he would hope the presentation provided enough
information to make them feel comfortable with the project. Bollinger suggested as concepts
evolve, there could be a committee of Public Art Advisory Committee and City Council members
Arthur asked, given that the presentation features more black and white artwork examples, if
they expected the mural to feature color particularly since there is already a very large black and
white mural in the downtown area. Williams verified that color would be included although no
specifics are available.
Miller asked possibly providing an update to the City Council for their September 1 meeting.
Englebrecht felt that was possible and would share that information. Miller also added that he
wanted to thank those at the meeting for al their hard work and excited to see how the project
evolves.
Bollinger added that the participation of the Iowa Freedom Riders was important and the City
Council would likely be interested in details. Englebrecht assured the committee that they would
be brought into the process within the next two weeks and throughout the process.
Arthur asked about measurements of the parking ramp. Knoche felt that they would likely be
available and would look for them. Knoche asked about Burlington land closures that might be
necessary to complete the work. Arthur felt that because the adjacent sidewalk area was narrow
and the speed of traffic was fairly high along Burlington, it might be safer to close the lane
closest to the parking ramp. Knoche added that a permit would need to be provided by State
and would take a few days to get that approved.
Bollinger asked about community painting and how that would be accomplished. Englebrecht
responded that they are working through that and it could involve a polytab (mural cloth) wheat
pasted installation. The concern with the public climbing scaffolding and liability are obvious and
efforts would be taken to enable safe participation. He added that there could also be smaller,
more accessible wall that the public could paint as a "sister' project.
Dongilli made motion to approve and continue with the project that has been discussed,
Purington seconded. Approved unanimously.
Arthur added that this mural should be looked at as a first step in ongoing conversations
regarding BLM and that continuing efforts would be pursued to create projects and programs
that link back to the mural and what it represents.
Bollinger reviewed the marked -up version of the Public Art Strategic Plan that identified several
areas; those goals that have been accomplished or nearing completion, those goals that focus
on efforts to expand Community Collaboration efforts and goals that focus on artists
outreach/participation. Subcommittees would be responsible for evaluation options and
opportunities to meet the goals as defined as well as details on specific efforts/events and
schedules. She added the Boyken expressed interest in a committee. Purington asked about
the structure of the committee. Bollinger added that this could be up to the subcommittee — more
than likely involving 2-3 meetings and hopefully coming back to the full PAAC in November or so
with some suggestions. It was decided that Bollinger would connect with the members later to
allow for more consideration.
Bollinger reminded the committee that they had previously allocated FY21 funding for projects in
Parks/Trails and for a Sculpture Garden. She didn't have any specific ideas about how to
determine the locations and specifics for these projects but want to keep the conversation
moving so planning can begin in the next few months. She added that Peninsula Park and
Waterworks Prairie Park were originally mentioned as possible locations. She added the Terry
Trueblood was identified as location for a general art installation but could also be an option for
a sculpture garden. Purington emphasized her interest in College Green Park and feeling that
more remote parks have their plantings and nature for appeal and may not need artwork. Ford
emphasized the interest to have artwork installations accessible by public transit.
Details of sculpture gardens were discussed. Purington mentioned that the Bettendorf's program
budgeted $10,000 - $15,000 a year for 28 sculptures. Miller asked Seydell Johnson and Knoche
if they had thoughts on locations. Seydell Johnson suggested that along trails — particularly the
Court Hill Trail might be good location. Bollinger added that since Parks[Trails was also funded
that they could be combined as one project. Miller asked about interestldemand by artist to
participate in temporary installations. Purington suggested that there were lots of artists on a
"circuit" the regularly participate in these types exhibits.
Seydell Johnson also added that the Community Garden art installation could be expanded.
Purington again emphasized that the downtown area was her focus for art installations. She said
she didn't see many of the remote locations were used by the elderly or general population.
Bollinger stated that the Strategic Plan emphasizes installation of artwork throughout the
community. Seydell Johnson mentioned that community gardens are well distributed throughout
the City. Bollinger asked about west side garden locations as the two previous projects were
installed at east side gardens. Seydell Johnson identified Kiwanis and Walden Green Park.
Bollinger suggested she would develop a list of locations and encouraged that committee
members visit the location. She would work with Seydell Johnson to develop a list of trail
locations. Seydell Johnson mentioned Riverfront Crossings would be a very accessible and
central location. Ford mentioned City Park as an option but Seydell Johnson suggested that
much of Lower City Park is in the flood plan and has enough draw that it may not benefit with an
art installation as much as other locations.
Miller asked about a map that incudes all trails. Bollinger and Knoche provided information
about resources.
COMMITTEE UPATES
There were no updates
STAFF UPDATES
Bollinger mentioned that she sent out a link to the Artist Registry submission form and asked
that members check it out and provide feedback on its content and layout. Purington mentioned
that she is concerned about including an image as too limiting. Bollinger suggested keeping it as
an option. Purington asked about how the database would end up looking and Bollinger said
she would make that available when available. Dongilli suggested to share the submission form
be sent out to local arts organizations/businesses to review the form for their input.
Bollinger also mentioned that Miller and she had discussed the time for the meeting. It has been
changed earlier this year from 3:30 to 5:30 PM in hopes of encouraging more of the public to
participate. That has not been occurring soperhaps all members could be surveyed tOsee ifa
3:30P[Wmeeting be an option.
ADJOURNMEN
Knoche made a motion to adjourn. Miller seconded. Meeting was adjourned at 7:17 PM
Public Art Advisory Committee
Attendance Record
2019-2020
Name
Term
Expires
11/7/19
12/5/19
1118/20
2/6/20
3/5/20
4/2120
4/20120
5/7120
614/20
7/2/20
8/6120
Nancy
Pur n ton
9
12/31/22
--
-
x
x
x
x
x
x
x
x
x
Ron
Knoche
x
x
x
x
x
x
x
O/E
x
x
x
Jul!
Seydell-
x
x
x
x
x
x
x
x
x
O/E
x
Johnson
Vero
Rose
12131/20
x
x
x
x
O/E
x
-
Smith
x
x
Steve
Miller
12/31/20
x
x
x
x
O/E
x
x
x
x
x
x
Andrea
Truitt
12/31/22
x
x
x
x
O/E
x
x
x
x
x
O/E
Eddie
Boyken
12/31/21p
x
x
x
x
x
x
x
x
x
O/E
Jan
Finlayson
12/31/20
_
--
-
x
x
O/E
Dominic
12/31/23
-
Dongilli
-
Tonya
Kehoe
12/31/23
_-
-
x
O
Key:
X
= Present
O
= Absent
O/E
= Absent/Excused
---
= Not a member
Prepared by: Wendy Ford, Economic Development Coordinator, 410 E. Washington St., Iowa City, IA 52240 (319)
356-5248
RESOLUTION No. 20-201
Resolution approving Public Art Advisory Committee recommendation to
proceed with the process of creating a Black Lives Matter movement art
installation.
Whereas, accelerated by local protests and calls for justice, the City of Iowa City has committed
itself to strengthening existing social justice and racial equity efforts as well as re -imagining new
strategies for dismantling systemic racism in our community, and
Whereas, the Public Art Advisory Committee recently evaluated priority projects determining
that the Capitol St Parking Ramp was a high priority location and felt that an art installation
honoring the Black Lives Matter movement by providing a reminder and representation of the
community's commitment to social justice, and
Whereas, on June 16, 2020 City Council passed Resolution 20-159, outlining 17 actions to be
taken by the City to address the Black Lives Matter (BLM) movement and systemic racism, and
Whereas, the 15`h listed action is to increase opportunities for artistic expression by communities
of color, and
Whereas, leaders in the community, coordinated by Public Space One and the Center for
Afrofuturist Studies agreed to serve as key collaborators on the project, and
Whereas, they presented a project to include the creation of the mural, a comprehensive
program and process for an ongoing collaboration including fellowships provided to local Black
artists, film documentation, interviews and conversations around the project and release of a
documentary and a celebration in 2021, to the Public Art Advisory Committee at their meeting
on August 6, 2020; and
Whereas, through the process, there will be opportunities for community input and City Council
participation for the final design; and
Whereas, the Public Art Advisory Committee agreed to provide funding in the amount of
$30,000 toward the project to encompass the two five -story stair towers of the parking ramp that
face Burlington Street just west of Clinton St,
Now, therefore, be it resolved that the City Council approves the Public Art Advisory Committee
recommendation to proceed with the process of creating a Black Lives Matter movement art
installation.
Passed and approved this 18th day of August 20 20
MAYJDR
y
ATTEST: App*
CIT CLERK City Attorney's Office — 08/13/2020
Resolution No.
Page 2
20-201
It was moved by Salih and seconded by Taylor
Resolution be adopted, the
and upon roll call there were:
AYES:
NAYS: ABSENT:
X
Bergus
X
Mims
X
Salih
X
Taylor
X
Teague
X
Thomas
X
Weiner
Item Number: 17.
CITY OF IOWA CITY
-� COUNCIL ACTION REPORT
August 18, 2020
Resolution authorizing the Mayor to sign and the City Clerk to attest an
Agreement with ThinklowaCity to contribute $25,000 in funding to assist Iowa
City BIPOC and Immigrant -Owned Businesses impacted by the COVID-19
pandemic.
Prepared By: Wendy Ford, Economic Development Coordinator
Reviewed By: Ashley Monroe, Assistant City Manager
Fiscal Impact:
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Agreement
Executive Summary:
The Better Together project has requested $25,000 from Iowa City to better respond to the need
from Iowa City businesses owned by Black, Indigenious, People of Color (BIPOC) and
Immigrants. The Recipient of the Funds and the party to the agreement with the City will be
ThinklowaCity.
Background /Analysis:
Project Better Together initiated a fund for assisting BI POC and Immigrant -owned businesses
through the Holding Our Own program and found the need exceeded the funding they had. In a
survey taken by the Better Together Project, 33 Iowa City BIPOC and Immigrant -owned
businesses indicated a need for $163,420 in funding to keep their businesses going. Of the 33
businesses, 15 had not received any type of relief funding such as PPP. There were a total of 50
respondents to the survey, of which 66% were from Iowa City, 22% from Coralville and 12% from North
Liberty. The need is great and indicated a total funding request of$244,420 with an average applicant
request of $4,888.
The National Bureau of Economic Research states that "the number of active business owners in
the United States plummeted by 3.3 million or 22 percent over the crucial two-month window from
February to April 2020. The drop in business owners was the largest on record, and losses were
felt across nearly all industries and even for incorporated businesses. African-American
businesses were hit especially hard experiencing a 41 percent drop. Latinx business owners fell
by 32 percent, and Asian business owners dropped by 26 percent. Simulations indicate that
industry compositions partly placed these groups at a higher risk of losses. Immigrant business
owners experienced substantial losses of 36 percent. Female -owned businesses were also
disproportionately hit by 25 percent. These findings of early-stage losses to small businesses
have important policy implications and may portend longer-term ramifications for job losses and
economic inequality." (Working paper 27209, June 2020).
In part, due to systemic racism, BI POC and Immigrant -owned businesses are less likely to have
a financial cushion and thus, less likely to be able to secure conventional financing in times of
need. This difficulty in obtaining financial assistance coupled with the fact that many BI POC and
Immigrant owned businesses cater to BIPOC and Immigrant customers, who also struggle
financially, makes a particularly difficult situation for these business owners.
Funding provided by the City must be used for B I POC and Immigrant -owned businesses located
in Iowa City. The maximum grant to each business is $5,000. The business must be impacted
financially by COVI D-19 and applicants may self -certify the financial impact of COVI D on their
business if documentation is not available. The Agreement requires that Better Togetherwork
with the applicant to exhaust other state and federal funding sources before utilizing the City's
grant funds. The Agreement requires that applicants who are not eligible for assistance from
federal and state resources shall have priority in securing the grant funds provided by the City, and
in the event grant funds are provided to an entity that has received assistance from another
source, Better Together must ensure that there is no duplication of benefit, i.e. that the City's grant
funds are not being provided for a loss that has already been covered by another source.
M MET81:IJh14.111&1
Description
Resolution
Agreement
Prepared by: Eleanor Dilkes, City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. 20-202
Resolution authorizing the Mayor to sign and the City Clerk to attest an
Agreement with ThinklowaCity to contribute $25,000 in funding to assist
Iowa City BIPOC and Immigrant -Owned Businesses impacted by the
COVID-19 pandemic.
Whereas, Black, Indigenous, People of Color (BIPOC), and Immigrant -owned businesses face
financial troubles as a result of the COVID-affected economy; and,
Whereas, the National Bureau of Economic Research states: "The number of active business
owners in the United States plummeted by 3.3 million or 22 percent over the crucial two-month
window from February to April 2020. The drop-in business owners was the largest on record,
and losses were felt across nearly all industries and even for incorporated businesses. African-
American businesses were hit especially hard experiencing a 41 percent drop. Latinx business
owners fell by 32 percent, and Asian business owners dropped by 26 percent. Simulations
indicate that industry compositions partly placed these groups at a higher risk of losses.
Immigrant business owners experienced substantial losses of 36 percent..... These findings of
early-stage losses to small businesses have important policy implications and may portend
longer-term ramifications for job losses and economic inequality." (Working paper 27209, June
2020);" and,
Whereas, ThinklowaCity ("Recipient'), through the Better Together Project, initiated a fund for
assisting BIPOC and Immigrant -owned businesses through the Holding Our Own program and
found the need exceeded the funding they had; and,
Whereas, in a survey taken by the Better Together Project, 33 Iowa City BIPOC and Immigrant -
owned businesses indicated a need for $163,420 in funding to keep their businesses going. Of
the 33 businesses, 15 have not received any type of relief funding such as the federal Paycheck
Protection program (PPP); and,
Whereas, the City desires to contribute $25,000 to the efforts of the Recipient to assist Iowa City
BIPOC and immigrant -owned businesses remain viable during the pandemic as such efforts are
in the best interests of the City of Iowa City and serve a public purpose.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that the Mayor is
authorized to sign, and the City Clerk is authorized to attest the attached Agreement with
ThinklowaCity.
Passed and approved this 18th day of August: , 2020.
pproved by
M
q
Attest: 14 0 Q:V al ;1 (� , L -
City Clerk J City Attorney's Office - 08/13/2020
Resolution No. 20-202
Page 2
It was moved by Mims and seconded by
Resolution be adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
%
Bergus
x
Mims
x
Salih
%
Taylor
%
Teague
x
Thomas
%
Weiner
Salih the
Prepared by Eleanor Dilkes, City Attorney, 410 E. Washington Street, Iowa City, IA 52240 (319) 356.5244
AGREEMENT
THIS AGREEMENT made and entered into on this 18th day of August 2020,
by and between the City of Iowa City, Iowa, a municipal corporation ("City'), and ThinklowaCity
of Iowa City, Iowa ("Recipient").
Whereas, Black, Indigenous, People of Color (BIPOC), and Immigrant -owned businesses face
financial troubles as a result of the COVID-affected economy; and,
Whereas, the National Bureau of Economic Research states: "The number of active business
owners in the United States plummeted by 3.3 million or 22 percent over the crucial two-month
window from February to April 2020. The drop-in business owners was the largest on record,
and losses were felt across nearly all industries and even for incorporated businesses. African-
American businesses were hit especially hard experiencing a 41 percent drop. Latinx business
owners fell by 32 percent, and Asian business owners dropped by 26 percent. Simulations
indicate that industry compositions partly placed these groups at a higher risk of losses.
Immigrant business owners experienced substantial losses of 36 percent..... These findings of
early-stage losses to small businesses have important policy implications and may portend
longer-term ramifications for job losses and economic inequality." (Working paper 27209, June
2020);" and,
Whereas, Recipient, through the Better Together Project, initiated a fund for assisting BIPOC
and Immigrant -owned businesses through the Holding Our Own program and found the need
exceeded the funding they had.
Whereas, in a survey taken by the Better Together Project, 33 Iowa City BIPOC and Immigrant -
owned businesses indicated a need for $163,420 in funding to keep their businesses going. Of
the 33 businesses, 15 have not received any type of relief funding such as the federal Paycheck
Protection program (PPP);
Whereas, the City desires to contribute $25,000 to the efforts of the Recipient to assist BIPOC
and immigrant -owned businesses remain viable during the pandemic.
This Agreement shall be subject to the following terms and conditions, to -wit:
SCOPE OF SERVICES. ThinklowaCity shall provide the following services:
A. Provide grants of up to $5,000 per business to businesses at least 50% owned by
BIPOC and immigrants.
B. Applicant's business must be located within Iowa City's corporate boundaries.
C. The business must be impacted financially by COVID-19. Applicants may self -
certify the financial impact of COVID on their business if documentation is not
available.
D. Recipient shall work with the applicant to exhaust other state and federal funding
sources before utilizing the City's grant funds, including the PPP and the SBA's
Economic Injury Disaster Loan and Advance, Iowa Small Business Relief Grant,
Iowa Targeted Small Business Sole Operator Fund and a loan from a local lending
Institution.
E. Applicants who are not eligible for assistance from federal and state resources shall
have priority in securing the grant funds provided by the City. In the event grant
funds are provided to an entity that has received assistance from another source,
Recipient shall ensure that there is no duplication of benefit, i.e. that the City's grant
funds are not being provided for a loss that has already been covered by another
source.
REPORTING
Outputs (services provided);
A. Number of businesses assisted through the City's funds.
B. Type and amount of assistance received per business.
C. Whether each business served was eligible for or received assistance from another
source.
Outcomes (impact of the programming on participants)
A. 100% of businesses receiving assistance will report that without the help from the
City's grant funds they faced possible loss of their business or other hardships
related to the impact of COVID-19.
III. FUNDING
A. As its sole obligation, under this Agreement, the City shall pay to Recipient $25,000
for assistance to Iowa City BIPOC and immigrant -owned businesses.
IV. GENERAL ADMINISTRATION
A. On or before the 30th day of each month, Recipient shall provide monthly
updates by email or mail to the City's Economic Development Coordinator until
the funds are depleted. The update shall include the number of businesses
assisted, the amount of the assistance, and the type of assistance. Once the
funds are depleted, the Recipient must submit a close out report identifying the
following:
• Total amount of funds spent.
• Number of businesses assisted;
• Whether each business receiving funds was eligible for or received
assistance from another source.
• What expenses were paid with City assistance.
In addition, the Recipient may be asked to provide additional documents
including board minutes, financial reports and external audits.
B. Duly authorized representatives of the City shall at all reasonable times, have
access to and the right to inspect, copy, audit, and examine all financial books,
records, and other documents of Recipient related to this program, and to make
site visits and survey participants in order to evaluate and monitor the Recipient's
program. No report or publication resulting from any such inspection, audit,
examination, site visit, or survey shall disclose the name or other identifying
information concerning persons using Recipient's services.
C. The City's sole responsibility hereunder shall be to provide the funds to Recipient
in accordance with the terms of this Agreement. Nothing contained in this
Agreement, nor any act or omission of the Recipient or the City, shall be
construed to create any special duty, relationship, third -parry beneficiary,
respondent superior, limited or general partnership, joint venture, or any
association by reason of the Recipient's involvement with the City, nor shall the
City have authority to direct the manner or means by which Recipient conducts
activities.
D. This contract may be terminated with 30 days written notice by either party.
E. Recipient shall not permit any of the following terms and practices:
To discharge from employment or refuse to hire any individual because of
their race, creed, color, national origin, religion, age, sex, marital status,
sexual orientation, gender identity, disability, or disability status.
II. To discriminate against any individual in terms, conditions, or privileges of
employment because of their race, creed, color, national origin, religion, age,
sex, marital status, sexual orientation, gender identity, disability, or disability
status.
III. Deny to any person its services on the basis of race, creed, color, national
origin, religion, age, sex, marital status, sexual orientation, gender identity,
disability, or disability status.
F. Funds transferred to Recipient by the City pursuant to this Agreement shall be
used only for public purposes and only in furtherance of the provision of those
services and deliverables described in this Agreement. In the event Recipient
receives and/or holds City funds in advance of program expenditure or
disbursement, Recipient shall establish and maintain appropriate accounts for
the purposes set forth herein. All funds held by the Recipient shall be accounted
for, managed and invested in compliance with Iowa law, including but not limited
to Chapters 12B and 12C of the Iowa Code.
V. TERM
This Agreement shall commence on contract execution and shall terminate on June 30,
2021, except as provided herein.
VI. ASSIGNMENT
This Agreement may not be assigned by either party without prior written agreement of
the other party.
VII. HOLD HARMLESS PROVISION
The Recipient shall indemnify, defend and hold harmless the City, its officers, employees
and agents from all liability, loss, cost, damage and expense (including reasonable
attorney's fees and court costs) resulting from or incurred by reason of any actions
based upon the negligent acts or omissions of the Recipient's officers, employees or
agents during the performance of this Agreement.
VII, CONDITIONAL STATUS
The City may place Recipient on conditional status when one or more problems are
identified that puts its agreement with the City in jeopardy. Problems may be in service
delivery, board activity, agency administration, fiscal management, cooperation with other
agencies, compliance with other government funders, or compliance with the City
agreement. The City may request that an external financial audit be performed, at the
sole expense of the agency, if no audit records are available.
Following the placement of an agency on conditional status, a City representative and/or
the Economic Development Coordinator will meet with the recipient's representative to
discuss the concerns/problems as identified by the City. The City will provide the
Recipient with a written memo outlining the concerns/problems, specific corrective action
steps, and time frames for completion. The Recipient shall provide periodic reports and
meet with the City representative and/or the Economic Development Coordinator during
this period to ensure that satisfactory progress.
Additional funding may be withheld by the City until the Recipient has completed or made
sufficient progress on the action steps to correct the problems, as determined by the City.
If the Recipient fails to meet the requirements of the City agreement and/or the action
step memo within the appropriate timeframe as specified, the City may cease City
funding.
City Q owa City, Iowa:
Y
/ /18/2020
Br Teague, Mayor Date
Kaeding, SeAtbr Yce President of Fine and Administration
Item Number: 18.
CITY OF IOWA CITY
,-�COUNCIL ACTION REPORT
August 18, 2020
Resolution establishing Ad Hoc Truth and Reconciliation Commission
Prepared By: Councilors Weiner and Bergus
Reviewed By: Eleanor Dilkes, City Attorney
Geoff Fruin, City Manager
Ashley Monroe, Assistant City Manager
Fiscal Impact: Cost of hiring Facilitator
Cost of additional expert media assistance if determined necessary by
commission.
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Executive Summary:
Creation of an Ad Hoc Truth and Reconciliation Commission is one of the commitments made by
the City Council in Resolution No. 20-159 to address the Black Lives Matter Movement and
Systemic Racism. The proposed resolution creates the Commission, specifies the members to
be determined by Council appointment, sets forth the charges of the commission and the reports
and recommendations to be made by the commission to the City Council.
Background /Analysis:
ATTACHMENTS:
Description
Resolution
Deferred to 09/01/20
1?
Prepared by: Council members Janice Weiner and Laura Bergus
Resolution No.
Resolution establishing Ad Hoc Truth and Reconciliation Commission
Whereas, in Resolution No. 20-159 (Initial Commitments addressing the Black Lives Matter
Movement and Systemic Racism in the wake of the murder of George Floyd by the Minneapolis
Police and calls for action from protesters and residents), the Iowa City City Council resolved as
follows:
By October 1, 2020, create an ad hoc Truth and Reconciliation Commission to bear
witness to the truth of racial injustice in Iowa City and to carry out restorative justice,
through the collection of testimony and public hearings, with such work to include a
recommendation to the Council of a plan for dedicating and/or renaming public spaces
and/or rights of way in honor of the Black Lives Matter movement; and,
Whereas, truth and reconciliation underscores the imperative that confronting and reckoning
with the past is necessary for successful transitions from conflict, injustice, resentment and
tension to peace, equality and connectedness; and,
Whereas, while we acknowledge that other forms of injustice and challenges have occurred
over the course of the history of the city of Iowa City, the focus of this Commission is on race;
and,
Whereas, the Iowa City community must look comprehensively into its past and bear witness to
the truth of racial injustice in order to provide the best possible foundation for moving into a
future of equity based on healing and hope; and,
Whereas, creation of an Ad Hoc Truth and Reconciliation Commission is in the best interests of the
City and its residents.
Now, Therefore, Be It Resolved by the City Council of the City of Iowa City, that:
1. The Ad Hoc Truth and Reconciliation Commission (TRC) is hereby established.
The TRC shall have 9 (11?) members who are representative of the City's BIPOC
communities and organizations, including those who have direct lived experience with
systemic racism, as well as experts who support those communities. To the extent possible,
as determined by the City Council, the TRC shall include representation from groups such
as the Iowa Freedom Riders, the Black Voices Project, the South District Neighborhood
Association, the Iowa City Human Rights Commission and the Community Police Review
Board. Iowa City residency is preferred but not required if an applicant offers expertise or
representation not available from applicants who reside in Iowa City. Members of other
City boards and commissions are eligible to serve on the TRC.
3. Applications for membership on the TRC shall be announced, advertised, and available in
the same manner as those for all City boards and commissions. The term of members shall
commence immediately upon City Council appointment.
4. The TRC shall select the Chair, who when present will preside over all meetings, and the
Vice -Chair, who will serve as chair in the absence of the Chair.
Resolution No.
Page 2
The TRC shall be facilitated by an independent consultant, funded by the City, with expertise
and experience in group facilitation and human rights, until such time as the TRC concludes
by the favorable vote of at least three-fourths of all the members of the TRC (7/9 or 9/11)
that facilitation is no longer needed. Administrative/clerical assistance and media/event
assistance shall be provided by City staff as determined by the City Manager and City Clerk.
Media assistance may be supplemented by outside expertise on a case-by-case basis if the
Commission believes it will substantially expand outreach.
6. The TRC shall determine the frequency and conduct of its meetings. The meetings will
be open to the public and conducted in accordance with Chapter 21 of the Iowa Code.
Records, documentation and communications of the TRC will be public records under
Chapter 22 of the Iowa Code.
The TRC shall serve from December 1, 2020 (placeholder) to May 31, 2020 (placeholder)
and shall have an organizational meeting no later than December 1, 2020 (placeholder).
8. The charges of the TRC are as follows:
A. Fact -Finding The TRC shall collect evidence, including first-hand testimony, of
discrimination and racial injustice in multiple settings and compile a complete record
of racial injustices that will inform and support the fundamental institutional and
policy reforms necessary to address systemic racism.
B. Truth -Telling The TRC shall: 1) Provide multiple fora and creative opportunities for
persons impacted and traumatized by racial injustice to share their stories of racial
injustice and experience to be heard by: (a) fellow communities of color; (b) a broad
cross section of the entire Iowa City community; and (c) key decision -makers in city
government, the business community and the University; 2) Explore ways to provide
such opportunities through art, music, theater, workshops, rallies and other forms of
congregation, multimedia and listening designed to reveal truths that cannot be fully
expressed in traditional fora; and, 3) Create a repository for community stories
expressed in multiple media (written, video, audio, art) that can be catalogued and
used to educate and inform members of the community.
C. Reconciliation The TRC shall: 1) Provide opportunity for and facilitate direct
conversation among and between community members of color, white community
members and representatives of various sectors in which people of color experience
discrimination and injustice (e.g. police and protesters, landlords and tenants,
students and teachers, patients and health care providers, business owners and
staff); 2) Create a replicable model that provides a structure for enabling these
conversations throughout the city; 3) Make available opportunities for a broad cross
section of the community to learn about discrimination and racial injustice in our
community; and, 4) Identify and recommend to the City Council institutional and
policy reforms, new social practices, expectations, protocols, habits, rituals,
conversations and celebrations that will move Iowa City toward a shared experience
of race and difference, justice and equity and community and harmony.
9. The TRC shall, every two months, submit periodic updates to City Council to include, but
not be limited to: 1) recommendations to Council and/or resources that the TRC needs to
carry out its work; 2) TRC's continuing efforts to educate and inform the community about
racial injustice and any recommendations to the Council about enhancing those efforts; and
Resolution No.
Page 3
3) recommendations to dedicate and/or rename public spaces and/or rights of way in honor
of the Black Lives Matter movement.
10. By May 15, 2022 (plaoeholder) the TRC shall submit to City Council:
A. A report summarizing the work of the TRC.
B. A repository of community stories expressed in multiple media (written, video, audio,
art).
C. Recommendations to the City Council for: 1) Institutional and policy reforms to end
systemic racism; 2) Opportunities to create new social practices, expectations,
protocols, habits, rituals and celebrations that will move Iowa City toward a shared
experience of race and difference, justice and equity and community and harmony;
3) Measures to enhance the autonomy/security/sovereignty of communities of color
and mitigate disparities in social and economic power; and 4) A recommendation
on whether and in what form the work of the Commission should continue.
11. By May 31, 2022 (placeholder), time permitting, the TRC shall strive to submit to City Council
a replicable model and structure for conversations between people of color and white community
members and representatives of various sectors in which people of color experience discrimination
and injustice.
12. Absent further action by the City Council, the TRC will dissolve on May 31, 2022
(plaoeholder).
Passed and approved this _ day of 2020.
Mayor
ATTEST:
CITY CLERK
Approved by
City Attorney's Office — 08/13/2020