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Home My WebLink About09-10-2020 Airport CommissionIOWA CITY AIRPORT COMMISSION ELECTRONIC MEETING AGENDA ZOOM MEETING PLATFORM THURSDAY SEPTEMBER 10, 2020 - 6:00 P.M. Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting is being held because a meeting in person is impossible or impractical due to concerns for the health and safety of Commission members, staff and the public presented by COVID-19. You can participate in the meeting and can comment on an agenda item by joining the Zoom meeting via the internet by going to: https:Hzoom.us/meeting/register/tJYkd02vro4oE9xcSnaW6N8WoZ5MXrggNJ H4 If you are asked for a meeting ID, enter 929 3470 5298 to enter a 'Waiting Room' for the meeting. If you have no computer or smartphone, or a computer without a microphone, you can call in by phone by dialing (312) 626-6799 and entering the meeting ID when prompted. Providing comment in person is not an option. 1. Determine Quorum 2. Approval of Minutes from the following meetings: 5 min* August 13, 2020 3. Public Discussion - Items not on the agenda 5 min 4. Items for Discussion / Action: a. Airport Website Update 15 min b. Airport Farm Management 10 min c. FAA/IDOT Projects: 20 min i. Obstruction Mitigation 1. Consider a resolution approving Project Task Order 10 with AECOM for phase 2 obstruction mitigation work. ii. Runway 25 Threshold Relocation iii. Fuel Farm Expansion and card reader kiosk replacement d. Airport "Operations" 30 min i. Management 1. Trail along Riverside Drive 2. Reserve Center building ii. Budget 1. FY21-25 Capital Improvement Program iii. Events 1. Eulenspiegel Puppets - Sept 18,19 2. Summer of the Arts Drive -In Movies — September 26, Oct 3 3. Autocross — September 20 4. Dance Iowa - Oct 17 e. FBO / Flight Training Reports 10 min i. Jet Air f. Commission Members' Reports 2 min g. Staff Report 2 min 'The times listed in the agenda are the anticipated duration of that particular agenda item. The actual discussion may take more or less time than anticipated if you will need disability -related accommodations in order to participate in this programlevent, please contact Michael Tharp, Airport Manager, at 319-356-5045 or at michael-tharp L&iowa-city. org. Early requests are strongly encouraged to allow sufficient tune to meet your access needs. Airport Commission Agenda & Info Packet Meeting Date: Sept 10, 2020 Page 2 of 48 5. Set next regular meeting for October 8, 2020 6. Adjourn 'The times listed in the agenda are the anticipated duration of that particular agenda item. The actual discussion may take more or less time than anticipated if you will need disability -related accommodations in order to participate in this prograrn/event, please contact Michael Tharp, Airport Manager, at 319-356-5045 or at michael-tharp 0iowa-city, org. Early requests are strongly encouraged to allow sufficient tune to meet your access needs. Airport Commission Agenda & Info Packet Meeting Date: Sept 10, 2020 Page 3 of 48 August 13, 2020 Page 1 MINUTES DRAFT IOWA CITY AIRPORT COMMISSION AUGUST 13, 2020 — 6:00 P.M. ZOOM MEETING PLATFORM Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting was held because a meeting in person was impossible or impractical due to concerns for the health and safety of commission members, staff and the public presented by COVID-19. Members Present: Warren Bishop, Scott Clair, Christopher Lawrence, Hellecktra Orozco, Judy Pfohl Staff Present: Sue Dulek, Michael Tharp Others Present: Matt Wolford, John Moes RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: The meeting was called to order at 6:00 P.M. APPROVAL OF MINUTES: The minutes of the July 9, 2020, meeting were reviewed next. It was noted that the attendance for Lawrence is incorrect, that it looks like another member's attendance was mistakenly copied here. Tharp stated that he will fix this. Tharp then stated that he noted another error — the header on the minutes states the meeting was held at the Airport terminal building. It should say via the Zoom meeting platform. He will fix this as well. Lawrence moved to accept the minutes of the July 9, 2020, meeting as amended. Pfohl seconded the motion. The motion carried 5-0. Pfohl then asked if they should acquire some of the mask mandate signs that the County has and put them on the doors to the Airport. Tharp responded that he has signage on the doors, noting the City's mask mandate. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Airport Website Update — John Moes with FUEL joined the discussion. He spoke to the Airport website, noting that the site is live now and is working well. Due to the recent derecho storm across Iowa, much of the FUEL team is dealing Airport Commission Agenda & Info Packet Meeting Date: Sept 10, 2020 Page 4 of 48 August 13, 2020 Page 2 with personal issues. Moes asked Members to check out the site and send any comments or questions to him. He then shared notes from Alex, which briefly reviewed the tweaks made to the site following comments made at previous meetings. b. FAA/IDOT Projects i. Obstruction Mitigation — Tharp stated that the landscape contractor needs to finish the seeding and a few other miscellaneous items. 1. Consider a resolution accepting FAA Grant — Bishop moved to consider Resolution #A20-15 accepting FAA Grant. Pfohl seconded the motion. The motion carried 5-0. ii. Terminal Apron/Taxiway reconstruction — Tharp stated that the work here is complete. 1. Consider a resolution accepting project as complete — Bishop moved to consider Resolution #A20-16 accepting project as complete. Clair seconded the motion. The motion carried 5- 0. iii. Runway 25 Threshold Relocation — Tharp briefly explained the FAA grant for the runway threshold relocation project. 1. Consider a resolution accepting FAA Grant — Bishop moved to consider Resolution #A20-17 accepting FAA Grant. Orozco seconded the motion. The motion carried 5-0. iv. Fuel Farm Expansion and card reader kiosk replacement — Tharp stated that work has begun on the fuel tank installation. Things are still going as planned, with the tank being delivered in late August, early September. C. Airport Operations i. Management 1. 2020-2021 T-hangar Rates — Tharp spoke to the yearly T-hangar rate discussion, noting that he gave Members some information in the meeting packet to help guide this discussion. Dulek, with the City Attorney's office, stated that as there are two individuals on the Commission who currently rent hangar space, they should not speak to this item as it would be a conflict of interest. Continuing, Tharp stated that currently the Airport sees about $220,000 in revenue for the total hangar rentals, with T-hangars accounting for $125,000 of that. Tharp is recommending a $5 increase across the board on hangar rentals. He added that this could be a bit of a revenue adjustment due to the COVID downturn. Members briefly discussed Tharp's recommendation, agreeing that the $5 is a good idea at this point. Pfohl moved to accept the increase of $5 as recommended. Lawrence seconded the motion. The motion carried 3-0, Bishop and Clair recused. 2. Request for Trail along Riverside Drive - Bishop then spoke to the issue of not being able to access the Airport easily on a bike. He asked if other Members would be open to making a request of the City for a trail along the west side of Riverside Drive/Old 218, instead of the east side. Dulek suggested having one of the City transportation planners available at the next meeting to give Members an update on future plans. Members continued to Airport Commission Agenda & Info Packet Meeting Date: Sept 10, 2020 Page 5 of 48 August 13, 2020 Page 3 discuss this issue, with the idea of a subcommittee being formed. Bishop and Clair stated that they would be open to this. They will provide the Commission with information at an upcoming meeting. ii. Budget 1. FY21 Iowa DOT Aviation Program — Tharp stated that the draft program is out now. Funding has been reduced dramatically, according to Tharp. iii. Events — 1. Pancake Breakfast — Canceled. 2. Summer of the Arts Drive -In Movies — Weekly through August. 3. Autocross — September 20 — Tharp spoke to the July event, noting that things went well for the club and they are still planning to hold their September event. FBO / Flight Training Reports i. Jet Air — Matt Wolford shared the monthly maintenance reports with Members. Highlights included mowing and clean up of trash, fuel farm maintenance, etc. Pfohl asked if the derecho caused any major damage. Wolford said the biggest thing were three trees that are total losses and a lot of limbs down. Everything else has been very minor. Power was out at the Airport at one point during the storm, making opening doors on the hangars impossible. Wolford spoke to the possibility of having a generator on the premises so they could power runway lights, hangar doors, etc., during outages such as this. Members agreed that looking into having a generator should be a higher priority. Speaking to Jet Air, Wolford said they are continuing to stay busy in all areas of their business. e. Commission Member Reports — Clair asked Tharp about the status of the Army Reserve building. Tharp stated that they still have the lease on the building. He did speak with a leasing agent who said the Army Reserve just hasn't filed the paperwork to dispose of it yet. The lease expires in February, 2021. Members asked to put this on next month's agenda, so they can discuss it further. Staff Report — Tharp stated that he is still without power at his house and is still cleaning up tree damage. SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on ThursdaV, September 10, 2020, at 6:00 P.M. via the Zoom meeting platform. ADJOURN: Pfohl moved to adjourn the meeting at 6:53 P.M. Lawrence seconded the motion. The motion carried 5-0. Airport Commission Agenda & Info Packet Meeting Date: Sept 10, 2020 Page 6 of 48 August 13, 2020 Page 4 CHAIRPERSON DATE Airport Commission Agenda & Info Packet Meeting Date: Sept 10, 2020 Page 7 of 48 August 13, 2020 Page 5 Airport Commission ATTENDANCE RECORD 2020 NAME TERM EXP. o 0 0 0 0 0 0 0 N W A N T Z1 O O t0 W N O fD A � O t0 W N o N O N o N O N o N C N o N O Warren Bishop 06/30/22 O/ O/ E E X X X X X X Scott Clair 06/30/23 X X X X X X X X Christopher Lawrence 07/01/21 X X X X X X X X Hellecktra Orozco 06/30/24 N N N N N N M M M M M M X X Judy Pfohl 06/30/22 X X X X X X X X Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time Airport Commission Agenda & Info Packet Meeting Date: Sept 10, 2020 Page 8 of 48 rj9.nmr FNC Farm #73948 Farm Name: AirportNatlonal Bruce Ahrens, Accredited Farm Manager Company,. Professional Management Services Agreement General This Professional Management Services Agreement ("The Agreement') is entered into between Farmers National Company, ("Farmers National'), and the Iowa City Airport Commission, ("Clients.") Farmers National is a Nebraska Corporation whose corporate offices are located at 11516 Nicholas Street, Suite 100, Omaha, Nebraska, 68154. The Clients are more fully identified on the Client Information sheet, attached. The property subject to this Agreement ("The Property") is described under the Legal Description, attached. The parties acknowledge and agree that the terms of this agreement may only be changed by the mutual agreement of the parties, in writing. The parties also agree that whenever any of the information contained in this Agreement, or any of its attachments, changes, they will promptly notify the other party in writing. The notification of changes made to Farmers National shall be made to the Customer Service Department at the address set forth above. The Agreement or the appropriate attachment(s) hhreto, shall be modified to reflect any such changes. This agreement replaces contract that was signed in 1982 between Doane Western and the Iowa City Airport Commission. Bxhibit "A" Antidiscrimination provision is attached and incorporated herein. Professional Management Services Farmers National is duly licensed and qualified to provide Professional Property Management Services for the Clients. The Clients desire Farmers National to provide such services under the terms and conditions set forth herein. Such services shall include, but shall not necessarily be limited to those set out in the Professional Management Services section, attached. The parties acknowledge that this Agreement does not attempt to include all of the details relative to the Professional Management Services provided to the Clients, but it is intended to provide a general understanding of the duties and responsibilities of the parties. Term of Aareement This Agreement shall take effect on the date set forth below, and shall remain in full force and effect thereafter until terminated in writing by either party, by giving the other party advance written notice of termination between August I" and September 3& of any calendar year. Such notice shall cause the Agreement to be terminated effective March I' of the following calendar year, unless otherwise mutually agreed between the parties. If this Agreement is terminated by the Clients, they agree that, for a period of one year following the effective date of termination, they will not directly or indirectly enter into a management agreement or similar relationship with any employee or former employee of Farmers National. This limitation shall apply only to employees or former employees of Farmers National who have personally participated in providing management services to the Clients during the term of this Agreement. -I- Airport Commission Agenda & Info Packet Meeting Date: Sept 10, 2020 Page 9 of 48 Agency Relationshia It is mutually understood and agreed that the relationship between the Clients and Farmers National shall be that of Principal and Agent. The Clients acknowledge having been provided with the Agency Relationship Disclosure that accompanies this Agreement. The relationship of Principal and Agent shall be limited to the particular Management Services contracted for hereunder. As so limited, the duties, responsibilities, and authorities of the parties hereto shall be governed by the Laws of Principal and Agent in effect in the state where the Property is located. Manazement Fees Management Fees will be based upon the type of management service selected by the Clients. There is a flat fee arrangement for Tailored Management Professional Agricultural Services and a percentage fee arrangement for Complete Professional Agricultural Management Services. The Clients shall designate the preferred arrangement on the Management Fee schedule attached hereto, and incorporated herein. Pereentaee Fees The Clients agree to terms and conditions set forth in Attachment I if complete Professional Agricultural Management Services is selected. Clients agree to pay Farmers National a base fee. Base fees are structured upon the anticipated ongoing volume of management activities to be performed. The base fee to be paid by the Clients is set out under the Complete Professional Agricultural Management Services attached. The Clients agree to pay Farmers National percentage fees based on the gross farm income and are charged in addition to the base fees. Percentage fees are charged and collected as income is received. All income is to be paid directly to Farmers National so that it can be properly accounted for. Percentage fees are based upon the lease type or operating arrangement utilized on the Property during the farm year, and is set out under the Complete Management Services attached. If this Agreement is terminated, the Clients agree to make a final percentage fee payment to Farmers National, based upon the estimated inventories of crops and/or livestock as of the effective date of termination. The final percentage fee shall be due and payable on or before the effective date of termination. In the event the Property is sold and the transaction is closed during the term of this Agreement, management fees shall be prorated to the date of closing. Flat Fee The Clients agree to the terms and conditions set forth in Attachment 2 if a Tailored Professional Agricultural Management Service is selected: The Clients agree to pay Farmers National an agreed upon flat fee to perform the specific agricultural services set forth on the Tailored Agricultural Management Services sheet attached hereto and incorporated herein. The Clients acknowledge that this fee is based upon an estimate of the time to be required in providing the services selected by the Client, and the hourly rates determined by Farmers National. A flat fee shall be determined for each farm year (March 1 to February 28) that this Agreement is in effect. While the fee may remain the same for subsequent farm years, the Clients understand and acknowledge that Farmers National may determine that a fee adjustment may be necessary for future farm years. If Farmers National determines that an adjustment is necessary, they shall notify the Clients in writing, between August I' and September 30. If the patties are unable to agree upon the fees to be charged during the upcoming farm year, this agreement shall be terminated effective March I' of the following year. Flat fees shall be billed to the Clients, at times mutually agreed upon between parties, and set forth on the Tailored Management Services schedule. The Clients may add additional Tailored Management Services during the term of this Agreement. If they do so, the parties will agree upon an additional flat fee to cover the additional services to be provided by Farmers National. -2- Airport Commission Agenda & Info Packet Meeting Date: Sept 10, 2020 Page 10 of 48 Accountina Farmers National will perform all of the accounting associated with the management of the Property, in conformity with its usual and customary accounting practices, and in accordance with any specific guidance provided by the Clients on the Special Accounting Instructions sheet, attached. Specialized or customized accounting activities may be subject to an extra charge. It is mutually understood and agreed that whenever Farmers National Company pays for items or services that are needed for the management or operation of the Property, the Clients will promptly reimburse Farmers National. With respect to major improvements, however, Farmers National shall confer with and obtain the prior approval of the Clients before commencement of the project. The Clients may provide for their funds to be held in an interest bearing trust account. If so desired, the Clients shall execute the Interest Bearing Account Authorization Addendum form, attached. If the Clients have directed Farmers National Company to utilize an interest bearing account in the management of the Property, Farmers National may secure reimbursement for the costs of such items or services from funds available in said account. If no such account is utilized, or if the funds in the account are insufficient to cover the payments made, Farmers National will advise the Clients of the amount due on the accounting statement sent to the Clients at the end of the month. The Clients will reimburse Farmers National for the full amount due upon receipt of the statement. In the event that reimbursement is not received when due, the Clients agree to pay a service charge to Farmers National. Insurance Farmers National Company realizes the importance of protecting the assets of our client's farm property and one such protection is the procurement of a liability policy in the client's name. Therefore, the Client is required to obtain (if not already in effect) a liability policy with a minimum $500,000 limit within thirty days of the execution of this Agreement. Declaration of Authority & Power of Attorney The Clients, by executing this Agreement, grant the authorized employees of Farmers National access to any relevant governmental records pertaining to the Property and germane to its professional management. In addition, the authorized employees of Farmers National are authorized to act in the name, place, and stead of the Clients with respect to the professional management of the Property. The authorized, employees of Farmers National are vested with full power and authority to do and perform all actions necessary or appropriate to the professional management of the Property. This shall include the execution, delivery and/or recording of any leases, documents, forms, or other papers, as fully to all intents and purposes as the Clients might or could do, with full power of substitution and revocation. The Clients ratify and confirm all that the duly authorized employees of Farmers National lawfully do or cause to be done on behalf of the clients. The Clients agree to give Farmers National any additional Powers of Attorney needed to professionally manage the Property in the manner described herein. This may include, but is not limited to, Powers of Attorney required by government agencies for participation in government programs. Successors in Trust This Agreement shall be binding upon the heirs, successors, assigns, or personal representatives of the parties hereto. -3- Airport Commission Agenda & Info Packet Meeting Date: Sept 10, 2020 Page 11 of 48 Effective Dates This Professional Management Services Agreement is entered into and between the parties on Jan guar} 6.2006_ Professional Management services shall commence on: Ist day of March 20 06 Legal Description of the Property State: Iowa County: Johnson Approximate Acres: 219.4 Legal Description: Cropland acres at the Iowa City Municipal Airport located in Sections 15, 16, 21, & 22. All Township 79 North - Range 6 West of the Sa' P. M. Attachments: This Professional Management Agreement provides the following services and fee arrangements for the above property: [ d ] Complete Professional Agricultural Management Services and Fees (Attachment 1) [ ] Professional Hunting/Fishing Management and Fees (Attachment 3) [ ] Professional Mineral Management and Fees (Attachment 4) Addendums: [ V ] Interest Bearing Account Authorization (Addendum 1) [ ] Special Accounting Instructions (Addendum 2) [ V ] Principal Correspondent Designation (Addendum 3) [ l Other: Clients ff City of Iowa City Signature: ' + �` ,/ Signature: Acceptance By Farmers National Company Signature: C"rv`� v7— M Airport Commission Agenda & Info Packet Meeting Date: Sept 10, 2020 1 Page 12 of 48 CLIENT INFORMATION Type of Ownership: [ ] Single [ ] Multiple ( ] Corporate [ ] Partnership [ ] Trust [ J ] Other: Municipality (For all Partnership, Corporate, & Trust Ownership: Please list each individual owner name & percent ownership for insurance purposes) City of Iowa City 42-6004805 AB4400696 100a/a Name Iowa City Airport Commission Tax ID Number Municipal Airport Iowa City % of Ownership Iowa 52240 Address ( ) City (_319 L356-5045 State Zip Code ( L Home Phone Number Office Phone Number Fax Number Email address M Name Social Security or Tax ID Number % of Ownership (This number wig be used for MS reporting) Address City State Zip Code Spouse's Name Spouse's Social Security or Tax ID Number Spouse Date of Birth Home Phone Number Work Phone Number Fax Number Email address Date of Both Name Address Social Security or Tax ID Number (This number will be used for UtS reporting) City Spouse's Name Spouse's Social Security or Tax ID Number AB# % of Ownership State Zip Code Spouse Date of Birth Home Phone Number Work Phone Number Fax Number Email address Date of Birth -5- Airport Commission Agenda & Info Packet Meeting Date: Sept 10, 2020 Page 13 of 48 Ap-encv Relationship Disclosure It is mutually acknowledged between Farmers National and the Clients that Farmers National will act exclusively as the agent of the Clients hereunder, and not as a Tenant's agent or dual agent. As such, Farmers National's duties and obligations shall be as follows: 1. To perform the terms of the Professional Agricultural Services Agreement made with the Clients; 2. To exercise reasonable skill and care for the Clients; 3. To promote the interests of the Clients with the utmost good faith, loyalty, and fidelity, including: a. Seeking rental terms which are acceptable to the Clients, except that FNC shall not be obligated to seek additional offers to lease the property while the property is subject to a lease or letter of intent to lease; b. Presenting all written offers to and from the Clients in a timely manner regardless of whether the property is subject to a lease or a letter of intent to lease; c. Disclosing in writing to the Clients all adverse material facts actually known by FNC; and d. Advising the Clients to obtain expert advice as to material matters about which the FNC knows, but the specifics of which are beyond the expertise of FNC; 4. To account in a timely manner for all money and property received; 5. To comply with all requirements of any applicable Real Estate License Act, and any rules and regulations promulgated pursuant to such act; and 6. To comply with any applicable federal, state, and local laws, rules, regulations, and ordinances, including fair housing and civil rights statutes and regulations. Farmers National acting as the Clients' agent shall not disclose any confidential information about the Clients unless disclosure is required by statute, Wile, or regulation or failure to disclose the information would constitute fraudulent misrepresentation. No cause of action for any person shall arise against Farmers National acting as' Client's agent for making any required or permitted disclosure. Farmers National acting as Clients' agent owes no duty or obligation to a tenant, except that Farmers National shall disclose in writing to any tenant all adverse material facts actually known by Farmers National. The adverse material facts may include adverse material facts pertaining to: 1. Any environmental hazards affecting the properly which are required by law to be disclosed; 2. The physical condition of the property; 3. Any material defects in the property; 4. Any material defects in the title to the property; or A Any material limitation on the Clients' ability to perform under the terms of the lease, Farmers National owes no duty to conduct an independent inspection of the property for the benefit of the tenant and owes no duty to independently verify the accuracy or completeness of any statement made by the Clients or any independent inspector. Farmers National may show alternative properties not owned by the Clients to prospective tenants and may identify competing properties for lease without breaching any duty or obligation to the Clients. Farmers National may not designate or retain the services of any other brokers as subagents, without the express written consent of the Clients. Any such subagents so retained shall be compensated, if at all, by Farmers National, and not by the Clients. Any designated broker who is acting as a subagent on the Clients' behalf shall be a limited agent with the obligations and responsibilities set forth above. The Clients acknowledge having been provided with any Agency Disclosure information prepared by the State Real Estate Commission having jurisdiction in the state where the property is located, if providing such information to Clients is required. Additional information specific to state regulation may be attached. ❑ Nebraska Real Estate Disclosure ❑ MissouriReal Estate Disclosure ❑ South Dakota Real Estate Disclosure ❑ Ohio Real Estate Disclosure ❑ Other: 0 Airport Commission Agenda & Info Packet Meeting Date: Sept 10, 2020 Page 14 of 48 -Attachment 1- The Professional Agricultural Management Services that Farmers National will perform are as follows: • Complete detailed analysis of farming operation and provide recommendations. • Analyze applicable Government Farm Program considerations and provide recommendations. • Develop an annual operating plan and budget including capital improvements, if applicable. • Make recommendations regarding farm or ranch operators as needed. • Analyze alternative lease types or operating arrangements. • Negotiate and prepare an annual written lease or operating agreement. • Prepare and implement necessary crop and/or livestock marketing plans. • Conduct regular inspection visits to the farm and/or meetings with the operator followed by written reports. • Provide financial reporting services including periodic and annual reports to the Clients. Payment of Real Estate Taxes ❑ Farmers National to pay Real Estate Taxes from Client Account before they become due at no additional charge 0 Client to pay. Crop Marketing Directions Unless otherwise directed by the Clients on a case -by -case basis, the Clients direct Farmers National to handle the marketing of crops as follows: ❑ Market according to Farmers National's recommendations ❑ Sell crops at harvest. ❑ Consult with the Clients prior to sale 0 Do not handle marketing The arlk s have MutuaUY agreed to thefollowing additional arrangements rehdive to the services to be rovided- Agricultural Services Management Fees The Clients and Farmers National have agreed to the following Agricultural Services Management Fees: 1. Base Management Fee: $600 per year 2. Percentage Management Fees: a. Cash Rent Lease -- 8% e. Custom Operating Agreement -- 8% b. Bushel Rent Lease -- 91/6 f. Rental House -- 201/6 c. Blended Share Lease -- 9% g. Sale of Previous Crop Inventory --5% d. Crop Share Lease -- 10% 3. A minimum yearly fee of $1,000.00 shall be charged as part of the foregoing fees for each farm listed. Base fees will be collected annually in February of each farm year this Agreement is in effect. In cases where a Property is operated with multiple lease types and/or operating arrangements, Percentage Management Fees shall be calculated based upon the dominant lease type in use on the farm during the farm year. The dominant lease type shall be determined based upon where the majority of the farm income is derived. All percentage fees will be taken as income is received. Clients City of Iowa City Signature: ?Ll Acceptance By Farmers National Company Signature.- Airport Commission Agenda & Info Packet Meeting Date: Sept 10, 2020 Page 15 of 48 -Addendum 1- Interest Bearine Account Authorization This will be a pending account until money is received to open the account. The Clients, by executing this authorization in the space provided below, direct Farmers National to deposit funds drawn from income and moneys collected on their account into an interest bearing account. To the extent required or allowed by law, the characteristics of the account shall be as follows: 1. None of the interest earned on the funds in the account shall belong to, or otherwise inure to the benefit of Farmers National. 2. The funds in the account shall not be commingled with any funds of Farmers National. 3. The account shall be a demand type account. 4. The account shall be federally insured. 5. The account shall be open to audit or examination at all reasonable times. 6. Where required by applicable local law, Farmers National shall notify any appropriate regulatory agencies of the existence of the account. 7. The account shall be designated and identified as a trust account. The clients understand and agree that administrative fees may be charged by the financial institution handling the account. The amount of any such fees shall be disclosed in advance to the client. The client hereby requests and authorizes Farmers National to pay all expenses incurred in the professional management of the Property out of Farmers National's non -interest bearing trust account. The parties acknowledge that the foregoing provisions shall replace any previously executed Interest Bearing Account Authorization. n Signature: Clients City of Iowa City This addendum pertains to the Agricultural Services Agreement entered into between the parties on January 26, 2006 Airport Commission Agenda & Info Packet Meeting Date: Sept 10, 2020 Page 16 of 48 Addendum 3 Principal Corresuondent Desilznation The Clients will identify certain matters that they desire to be specifically informed about, and will indicate to Farmers National circumstances wherein they desire to be consulted prior to the making of final management decisions. To accommodate these situations, the Clients wish to designate the following individual as the Principal Correspondent. The parties acknowledge that the Principal Correspondent will then advise and consult with the other Clients, and will communicate their decisions and recommendations to Farmers National. Principal Correspondent: City of Iowa City i AB#400696 All Clients are to be sent routine periodic accounting statements, narrative reports, and other similar information, except those identified below Client: Client: Client: In addition to the Clients, please send routine periodic accounting statements, narrative reports, and other similar information to the following Additional Correspondents (Limit 3): Additional Correspondent: Address: Phone: Email Address: Additional Correspondent: Address: Phone: Email Address:__ _____ Additional Correspondent: Address: Phone: Email Address: This addendum pertains to the Agricultural Services Agreement entered into between the parties on January 26, 2006 Airport Commission Agenda & Info Packet Meeting Date: Sept 10, 2020 Page 17 of 48 Farmers National Company. Serving Americas Landowners since 1929 December 11, 2013 CLIENT INFORMATION ADDENDUM TO PROFESSIONAL MANAGEMENT SERVICES AGREEMENT Farm #73948 - Airport John Yeomans, Accredited Farm Manager This Agricultural Property Addendum shall be attached to and become a part of the Professional Management Services Agreement dated January 26. 2006 between Farmers National Company ("FNC"), and The City of Iowa CiM Iowa; Iowa City Airport Commission ("Client"). This addendum shall add acres to management and correct the acres and legal description on the current management agreement, State: - Iowa County; JOTinson Approximate Acres: _12.09� Further described as: Outlet A, Westport Plaza Part2, in the Southwest comer of the SW'/e Section 16 — Township 79 North — P2ange 6 West of the 5a' P.M. Recorded in Plat Book 38, Page 357, Records of Johnson County, State of Iowa i Leal Descriution of the Total Farm Pro1)erty State: Iowa County: Johnson Approximate Acres: 139.09f Further described as: Farmland belonging to the Iowa City Airport Commission, City of Iowa City, Iowa, located in Sections 16, 20, 21, and 22. Township 79 North — Range 6 West of the 5rh P.M. ADDITIONAL INFORMATION: Effective Date: December 12, 2013 All other terms and services outlined in the Professional Management Services Agreement dated January 26 2006 remain valid. remains in the Farmers National Company Interest Bearing Account. C/lie S A:� r st"j, id Date Here ==i_— . Signature: 'Y � � Date: i 'of owa City, Iowa City Airport Commission Airport Commission Agenda & Info Packet Meeting Date: Sept 10, 2020 Page 18 of 48 Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045 Resolution number Resolution approving Project Task Order No. 10 with AECOM for engineering design and construction -related services for obstruction mitigation Project Whereas, the Iowa City Airport Commission entered into a contract entitled "Consultant Services Agreement' with AECOM on May 15, 2014 to provide engineering services for Federal Airport Improvement Program Projects; and Whereas, Part I(A) of said agreement provides that the parties will enter into supplemental agreements for each project; and Whereas, the Commission and AECOM have previously entered into Project Task Orders Nos. 1, 2, 3, 4, 5, 6, 7, 8, and 9; and Whereas, the Commission and AECOM now desire to enter into Project Task Order No. 10, a copy of which is attached; and Whereas, it is in the best interest of the Commission to enter into Project Task Order No. 10. Now, Therefore, be it resolved by the Airport Commission of the City of Iowa City: 7. The Chairperson is authorized to sign Project Task Order No. 10. Passed and approved this day of Chairperson Secretary It was moved by and seconded by adopted, and upon roll call there were: Ayes Nays Apr ed by City Attorneys Office Absent 2020. the Resolution be Bishop Clair Lawrence Orozco Pfohl Airport Commission Agenda & Info Packet Meeting Date: Sept 10, 2020 Page 19 of 48 AECOM 319-232-6531 tel /� ■` O� 501 sycamoreStreet 319-2 2-0271 fax ///�� Suite 222 WMenoo, Iowa 50703 www.aecom.com OBSTRUCTION MITIGATION, PHASE 2 RUNWAY 12/30 AND RUNWAY 7125 FAA POTENTIAL AIP 3-19-0047-20 DESIGN AND CONSTRUCTION ENGINEERING SERVICES IOWA CITY MUNICIPAL AIRPORT IOWA CITY, IOWA PROJECT TASK ORDER NO. 10 Project Description: See attachment and incorporated herein. Scope of Services: See attachment and incorporated herein. Compensation Compensation for services for this amendment shall be on a cost plus fixed fee basis in the amount of Fifty - One Thousand Nine Hundred Dollars ($51,900.00), which shall not be exceeded without authorization of the Client. See attachment and incorporated herein. General Conditions Except as specifically amended by this amendment to the Individual Project Agreement, Services shall be provided in accordance with the Consultant Services Agreementforthe Iowa City Municipal Airport, entered between AECOM Technical Services, Inc. ("ATS"), and the Iowa City Airport Commission ("Client"), dated May 15. 2014. APPROVED: IOWA CITY AIRPORT COMMISSION Date Eric Goers City Attorney's Office -1- APPROVED: AECOM TECHNICAL SERVICES, INC. By Douglas W. Schindel, P.E. Associate Vice President Airport Commission Agenda & Info Packet Meeting Date: Sept 10, 2020 Page 20 of 48 SCOPE OF SERVICES FOR OBSTRUCTION MITIGATION, PHASE 2 RUNWAY 12/30 AND RUNWAY 7/25 FAA POTENTIAL AIP 3-19-0047-20 DESIGN AND CONSTRUCTION ENGINEERING SERVICES IOWA CITY MUNICIPAL AIRPORT IOWA CITY, IOWA PROJECT DESCRIPTION The project is described as the obstruction mitigation identified in the Airport Master Plan and Environmental Assessment documents for Runway 12/30 and Runway 7/25 at the Iowa City Municipal Airport, Iowa City, Iowa. The project includes the removal of thirteen (13) trees and impact to approximately nine (9) property owners. II. GENERAL PROJECT SCOPE The work to be performed by ATS shall encompass and include detailed work, services, materials, equipment and supplies necessary to provide preliminary design, develop final plans, develop specifications, provide construction cost estimates, provide bidding services and provide construction -phase services. Work shall be divided into the following tasks: A. Design -Phase Services Design Conference. This task consists of a pre -design conference called by the Iowa City Airport Commission (hereinafter referred to as Client) and held between the Client, ATS, the FAA, and any other participating or regulatory governmental agency. The purpose of this conference is to define project requirements, finances, schedules, phasing and other pertinent data that affects the scope of work, design standards, presentation of preliminary and final plans and documents. The requirements set forth in this design conference, including design schedule, will be confirmed in writing by ATS to the Client, with copies to each participating unit of government. 2. Data Collection and Review. This task consists of the collection of existing data applicable to this project and related to the proposed work site. The Airport Master Plan, aerial mapping, property boundary information, and utility information will be compiled as background information for the project. 3. Temoorary Construction Easements. This task consists of assistance with preparation of the temporary construction easements. The task will be for providing address and property owner information based on Johnson County public records. This task does not include any property surveys. 4. Public Coordination. This task consists of individual meetings with property owners. 5. Site Review. This task consists of a field review of each property documenting existing site features, obstructions to be removed and access to the property. Ise Airport Commission Agenda & Info Packet Meeting Date: Sept 10, 2020 Page 21 of 48 Page 2 6. Preparation of Design Plans. This task consists of the preparation of the final design plans for this project. The final plans will set forth in detail the requirements of the preliminary design phase, together with the common practice of design and ethical practice of professional engineers. Plans will be prepared in compliance with current Central Region Federal Aviation Administration requirements in effect at the time the plans are prepared. It is anticipated that aerial images will be utilized for the base map files for the project. This task includes the preparation of the following: a. Legend and General Notes a. Site Plans with Property Boundary, Temporary Construction Easements, Obstruction Removals and Restoration 7. Final Project Specifications. This task consists of the preparation of specifications for the project. The specifications will be in compliance with current Central Region Federal Aviation Administration and Iowa Department of Transportation requirements in effect at the time the specifications are prepared. 8. Estimate of Probable Construction Cost. This task consists of the preparation of a data estimate of construction costs based upon the detailed plans and specifications. This statement of probable construction cost prepared by ATS represents ATS's best judgment as a design professional at the time the estimate is drawn. It is recognized, however, that neither ATS nor the Client has any control over the cost of labor, materials or equipment; over the contractor's method of determining bid prices; or over competitive bidding or market conditions. Accordingly, ATS cannot and does not guarantee that bids will not vary from any statement of Probable Construction Cost or other cost estimates prepared by ATS. 9. Engineering Report. This task consists of the preparation of an engineering report that relates to the Client and participating governmental agencies, the fundamental considerations and concepts used in design of the project. Deviation in design and construction standards will be included in the engineering report. 10. Permittina. This task consists of the preparation of documents for permitting and the coordination to obtain permits for construction from the Iowa DNR, the US Army Corps of Engineers and the Iowa DOT. 11. Quality Review. This task consists of the quality review of work elements on the project. During the course of this project, quality reviews will be conducted by senior technical personnel that are not directly involved in the project. 12. Conferences and Meetinas. This task consists of conferences and meetings in addition to the design conference and the stakeholder meetings that will be attended by ATS for the purpose of coordination, information exchange and general understanding of the status and direction of the project. 13. Grant ADDIICa9M. This task consists of assisting the Client in preparation of grant application. 14. Bid Assistance. This task consists of assisting the Client in advertising for and receiving bids, analyzing the bids received and preparing a recommendation to the Client for award of contract. 15. Pre -Bid Conference. This task consists of attending and conducting a "Pre -Bid Conference" at the project site for prospective bidders. Airport Commission Agenda & Into Packet Meeting Date: Sept 10, 2020 Page 22 of 48 Page 3 16. Bid Document Interpretation. This task consists of answering bid document interpretation questions from bidders, preparing and issuing any required addenda. 17. Project Administration. This task consists of office administration and coordination of the project. Interoffice meetings, general day-to-day administrative responsibilities, and typing of interoffice memoranda and minutes of meetings are included in this task. Prepare up to ten (10) sets of contract documents for distribution to Client, FAA, plan rooms, suppliers and potential bidders. This task also includes providing one electronic copy of the plans and specifications that can be viewed in and printed from Adobe Acrobat. B. Construction -Phase Services 1. Construction Assistance. This task consists of answering design interpretation questions from the Client, contractor, review staff and appropriate agencies. 2. Pay Applications and Reimbursement Forms. This task consists of preparing and processing monthly applications for payment to the contractor and forwarding to the Client for execution with recommendations for approval and payment. 3. Labor and Payroll Reports. This task consists of reviewing weekly labor and payroll reports for compliance with Davis -Bacon Act, conducting on -site employee interviews, conducting E.E.O. site inspections and completion of GSA Form 1445. Original documents will be submitted to the Client at completion of project for storage. 4. Engineer Site Visits. This task consists of the project manager and/or engineer conducting a total of two (2) periodic site visits to the construction site by design personnel at appropriate stages of construction to observe the progress, safety, and quality of the construction. The engineer's representative will meet with the representatives of the Client and ATS to discuss the project's progress and to identify areas of concern to facilitate the construction. For each engineer site visit, a detail site visit memo shall be prepared summarizing the visit and submitted to the Client. These site visits are separate from construction observation. 5. Chanae Orders. This task consists of coordinating with the Client and contractor in preparing and processing contract change orders. Change orders will be submitted to FAA for review and approval prior to their execution. 6. Construction Observation. This task consists of providing field observation during construction to review the work of the contractor to determine if the work is proceeding in general accordance with the contract documents and that completed work appears to conform to the contract documents. Also included in this task will be the monitoring of DBE participation in the project. Construction observation is based on providing one full-time, on -site resident project representative for eight (8) hours per day for the anticipated tree removal period of two weeks, with an additional 20 (twenty) hours to observe site restoration. 7. Bi-Weekly Construction Meetings. This task consists of meeting with the airport staff, tenants and the contractor for weekly progress meetings throughout the construction phase of the project. The meeting is to discuss project status, safety, operations, construction issues and upcoming construction schedule. All meetings will be held via telecom. Airport Commission Agenda & Info Packet Meeting Date: Sept 10, 2020 Page 23 of 48 Page 4 8. Weekly Construction Reports. This task consists of preparation and weekly submittal of FAA Form 5370-1. Construction Progress and Inspection Report, to the Client and FAA. Reports will be prepared in accordance with the AIP Sponsor Guide. 9. Non -Compliance Renortina. This task consists of reporting to the Client any work believed to be unsatisfactory, faulty or defective or does not conform to the contract documents and advising the Client of any work that should be corrected or rejected. 10. Protect Files. This task consists of maintaining files for correspondence, reports of the job conferences, shop drawings, and sample submissions, reproductions of original contract documents including addenda, change orders, field modifications, additional drawings issued subsequent to the execution of the contract, Engineer clarifications and interpretations of the contract documents, progress reports and other project -related documents. 11. Punch List. This task consists of conducting a review of the project near completion and preparing a list of items (punch list) to be completed or corrected. 12. Final Review. This task consists of performing a field observation of the completed project before a final application for payment is processed for the contractor. 13. Prolect Closeout. This task consists of assisting the Client with project completion and final closeout documentation from the contractor for the FAA by providing the required documentation as identified in the Central Region Airports Division AIP Sponsor Guide Section 1600. a. Final Outlay Report - Standard Form SF-271 b. Federal Financial Report - Standard Form SF-425 C. Final Project Cost Summary d. Summary of DBE Utilization e. Final Construction Report 1) Brief Narrative of Work Accomplished 2) Summary of Key Milestone Dates 3) Contract Time, Including Explanation of Liquidated Damages (if required) 4) Statement of Compliance with Contract Labor Provisions 5) Administrative Costs 6) Engineering Costs 7) Force Account (if any) 8) Construction Costs 9) Buy American Provisions 10) Final Inspection Report/Record of Completion 11) Contractor's Final Statement of Completion 12) Project Photographs C. Construction Administration. This task consists of construction administration and coordination of the project. Interoffice meetings, general day-to-day administrative responsibilities, and typing of interoffice memoranda and minutes of meetings are included in this task. 0:1AdminlstratlonXAGREEIPROFIIOW Obstruction Mitigation Ph 2.docx Airport Commission Agenda & Info Packet Meeting Date: Sept 10, 2020 Page 24 of 48 Obstruction Mitigation Phase 2 Runway 12130 and Runway 7/25 Iowa City Muncipal Airport Iowa City, Iowa POTENTIAL FAA AIP 3-19-00XX-20 Task Order No. 10 Design and Construction Engineering Services Consultant Cost Summary Direct Labor Cost Category Hours Rate/Hour Amount Senior Professional 36 $91.25 $3,285.00 Project Professional 54 $65,90 $3,558.60 Staff Professional 68 $50.70 $3,447.60 Professional 157 $34.00 $5,338.00 CADD Operator II 2 $41,10 $82.20 CADD Operator 1 17 $23.95 $407.15 Senior Technician 0 $40.00 $0.00 Technician 0 $27.70 $0.00 Project Support 74 $34.60 $2,560.40 408 Payroll Burden and Overhead Costs 131.94% Direct Project Expenses Cateoory Units Rate/Unit Amount Mileage 2500 0.575 1,437.50 Per Diem 0 50.00 0.00 Lodging 0 90.00 0.00 BAN Copies 1000 0.06 60.00 Color Copies 200 0.22 44.00 Plan Copier 60 0.50 30.00 EDM Equipment 0 12.50 0.00 GPS Equipment 0 25.00 0.00 Nuclear Density Guage 0 40.00 0.00 Miscellaneous, Other 500.00 AECOM Estimated Actual Costs Rounded Subcontract Expense $0.00 Estimated Actual Costs Fixed Fee (15% of Items I & II) Rounded Maximum Amount Payable (Design & Construction Phase Services) $18,678.95 $24,645.01 $2,071.50 $45,395.46 $45A00.00 $0.00 $45,400.00 $6,500.00 $51,900.00 Airport Commission Agenda & Info Packet Meeting Date: Sept 10, 2020 Page 25 of 48 Obstruction Mitigation Phase 2 Runway 12/30 and Runway 7/25 Iowa City Munclpal Airport Iowa City, Iowa POTENTIAL FAA AIP 3-19-OOXX•20 Task Order No. 10 Design and Construction Engineering Services Staff Hour Estimate Item No. Demotion Senior Project staff CARD CADD Senior Project Poor Prof Pro! Prol 0 eratorll 0 eratorl Tnchnlelan Techn . Su ort Total¢ Deal nEnglneerin Servkea 1 De¢I Conference 2 2 Data Collaclion end Review 1 2 3 Tam ors Consbuctlon Easements 1 2 a. Idanl Obslmctlons and Pro Owners 4 Pubic Coordination 4 4 8 5 Site Review B Dowme cation Pre ard8on of Des n Plans 4 e e 2 12 18 8 a. Le end and General Notes 2 b. Sits Plans 2 8 2 8 2 8 8 4 18 18 7 Pr ad 8 eGOcelions Estlmale of Probable Construction Cost B g Engineering Report 4 10 Parmitun 2 4 4 10 11 Ouali Ravinw 2 2 2 8 12 Conferences and Mewin a 2 g 2 13 Gram Ipalion 2 8 14 ep Assistance Pre-Bld Conference Bid Dowmanl Interpretation Project Administration 8 2 2 4n 4 4 9 4 4 8 0 8 10 15 18 17 8 18 - Design En lneerin Services Subtotal 24 10 W 27 r 2 17 0 0 .:, - 88 °154- Construction En Ineering 5m1cns 1 Conslrualon Assistance Pe licallons and Reimbursement Forms Labor and Pa roll Re We Inner Site Visits 4 4 g 412 4 e 4 4 e 4 2 3 4 5 Ch a Orden 18 8 Construction Observe0on BI-Weep Construction Re tin a Maki ConlAW—Un Re ort¢ Non-C lance Reporting 2 4 2 4 4 100 2 4 2 1024 8 8 7 8 g 10 Proacl Flea 2 11 Punch List 4 12 Review a a 2 2 18 13 Pro Pro' ct Closeout 4 e 8 2 18 14 CanaWctlon AdmiNatraOon 4 8 18 38 4 is ComErecaon Engineering Servieea —Subtotal" :.12- 44 -32 130 0 %0. 0 0 35 254", Total Hours 1 30 1 54 1:..i68 lay.:.I 2 :'.1T D 0 T4 -:405 Airport Commission Agenda & Info Packet Meeting Date: Sept 10, 2020 AECOMAECOM 501 Sycamore Street Suite 222 Waterloo, Iowa 50703 www.aecom. com OBSTRUCTION MITIGATION, PHASE 2 RUNWAY 12/30 AND RUNWAY 7/25 FAA POTENTIAL AIP 3-19-0047-20 DESIGN AND CONSTRUCTION ENGINEERING SERVICES IOWA CITY MUNICIPAL AIRPORT IOWA CITY, IOWA PROJECT TASK ORDER NO. 10 Page 26 of 48 319-232-6531 tel 319-232-0271 fax Project Description: See attachment and incorporated herein. Scope of Services: See attachment and incorporated herein. Compensation Compensation for services for this amendment shall be on a cost plus fixed fee basis in the amount of Fifty - One Thousand Nine Hundred Dollars ($51,900.00), which shall not be exceeded without authorization of the Client. See attachment and incorporated herein. General Conditions Except as specifically amended by this amendment to the Individual Project Agreement, Services shall be provided in accordance with the Consultant Services Agreementfor the Iowa City Municipal Airport, entered between AECOM Technical Services, Inc. ("ATS"), and the Iowa City Airport Commission ("Client'), dated May 15, 2014. APPROVED: IOWA CITY AIRPORT COMMISSION a Eric Goers City Attorney's Office -1- APPROVED: AECOM TECHNICAL SERVICES, INC. Z Douglas W. Schindel, P.E. Associate Vice President Airport Commission Agenda & Info Packet Meeting Date: Sept 10, 2020 Page 27 of 48 SCOPE OF SERVICES FOR OBSTRUCTION MITIGATION, PHASE 2 RUNWAY 12/30 AND RUNWAY 7/25 FAA POTENTIAL AIP 3.19.0047.20 DESIGN AND CONSTRUCTION ENGINEERING SERVICES IOWA CITY MUNICIPAL AIRPORT IOWA CITY, IOWA PROJECT DESCRIPTION The project is described as the obstruction mitigation identified in the Airport Master Plan and Environmental Assessment documents for Runway 12/30 and Runway 7/25 at the Iowa City Municipal Airport, Iowa City, Iowa. The project includes the removal of thirteen (13) trees and impact to approximately nine (9) property owners. II. GENERAL PROJECT SCOPE The work to be performed by ATS shall encompass and include detailed work, services, materials, equipment and supplies necessary to provide preliminary design, develop final plans, develop specifications, provide construction cost estimates, provide bidding services and provide construction -phase services. Work shall be divided into the following tasks: A. Design -Phase Services Design Conference. This task consists of a pre -design conference called by the Iowa City Airport Commission (hereinafter referred to as Client) and held between the Client, ATS, the FAA, and any other participating or regulatory governmental agency. The purpose of this conference is to define project requirements, finances, schedules, phasing and other pertinent data that affects the scope of work, design standards, presentation of preliminary and final plans and documents. The requirements set forth in this design conference, including design schedule, will be confirmed in writing by ATS to the Client, with copies to each participating unit of government- 2- Data Collection and Review. This task consists of the collection of existing data applicable to this project and related to the proposed work site. The Airport Master Plan, aerial mapping, property boundary information, and utility information will be compiled as background information for the project. 3. Temporary Construction Easements. This task consists of assistance with preparation of the temporary construction easements. The task will be for providing address and property owner information based on Johnson County public records. This task does not include any property surveys. 4. Public Coordination. This task consists of individual meetings with property owners. 5. Site Review. This task consists of a field review of each property documenting existing site features, obstructions to be removed and access to the property- -1- Airport Commission Agenda & Info Packet Meeting Date: Sept 10, 2020 Page 28 of 48 Page 2 6. Preparation of Design Plans. This task consists of the preparation of the final design plans for this project. The final plans will set forth in detail the requirements of the preliminary design phase, together with the common practice of design and ethical practice of professional engineers. Plans will be prepared in compliance with current Central Region Federal Aviation Administration requirements in effect at the time the plans are prepared. It is anticipated that aerial images will be utilized for the base map files for the project. This task includes the preparation of the following: a. Legend and General Notes a. Site Plans with Property Boundary, Temporary Construction Easements, Obstruction Removals and Restoration Final Project Specifications. This task consists of the preparation of specifications for the project. The specifications will be in compliance with current Central Region Federal Aviation Administration and Iowa Department of Transportation requirements in effect at the time the specifications are prepared- 8- Estimate of Probable Construction Cost. This task consists of the preparation of a detailed estimate of construction costs based upon the detailed plans and specifications. This statement of probable construction cost prepared by ATS represents ATS's best judgment as a design professional at the time the estimate is drawn. It is recognized, however, that neither ATS nor the Client has any control over the cost of labor, materials or equipment; over the contractor's method of determining bid prices; or over competitive bidding or market conditions. Accordingly, ATS cannot and does not guarantee that bids will not vary from any statement of Probable Construction Cost or other cost estimates prepared by ATS. 9. Engineering Report. This task consists of the preparation of an engineering report that relates to the Client and participating governmental agencies, the fundamental considerations and concepts used in design of the project. Deviation in design and construction standards will be included in the engineering report. 10. Permitting. This task consists of the preparation of documents for permitting and the coordination to obtain permits for construction from the Iowa DNR, the US Army Corps of Engineers and the Iowa DOT. 11. Quality Review. This task consists of the quality review of work elements on the project. During the course of this project, quality reviews will be conducted by senior technical personnel that are not directly involved in the project. 12. Conferences and Meetings. This task consists of conferences and meetings in addition to the design conference and the stakeholder meetings that will be attended by ATS for the purpose of coordination, information exchange and general understanding of the status and direction of the project. 13. Grant Application. This task consists of assisting the Client in preparation of grant application. 14. Bid Assistance. This task consists of assisting the Client in advertising for and receiving bids, analyzing the bids received and preparing a recommendation to the Client for award of contract. 15. Pre -Bid Conference. This task consists of attending and conducting a "Pre -Bid Conference" at the project site for prospective bidders. Airport Commission Agenda & Info Packet Meeting Date: Sept 10, 2020 Page 29 of 48 Page 3 16. Bid Document Interpretation. This task consists of answering bid document interpretation questions from bidders, preparing and issuing any required addenda. 17. Project Administration. This task consists of office administration and coordination of the project. Interoffice meetings, general day-to-day administrative responsibilities, and typing of interoffice memoranda and minutes of meetings are included in this task. Prepare up to ten (10) sets of contract documents for distribution to Client, FAA, plan rooms, suppliers and potential bidders. This task also includes providing one electronic copy of the plans and specifications that can be viewed in and printed from Adobe Acrobat. B. Construction -Phase Services 1. Construction Assistance. This task consists of answering design interpretation questions from the Client, contractor, review staff and appropriate agencies. 2. Pay Applications and Reimbursement Forms. This task consists of preparing and processing monthly applications for payment to the contractor and forwarding to the Client for execution with recommendations for approval and payment- 3- Labor and Payroll Reports. This task consists of reviewing weekly labor and payroll reports for compliance with Davis -Bacon Act, conducting on -site employee interviews, conducting E.E.O. site inspections and completion of GSA Form 1445. Original documents will be submitted to the Client at completion of project for storage- 4- Engineer Site Visits. This task consists of the project manager and/or engineer conducting a total of two (2) periodic site visits to the construction site by design personnel at appropriate stages of construction to observe the progress, safety, and quality of the construction. The engineer's representative will meet with the representatives of the Client and ATS to discuss the projects progress and to identify areas of concern to facilitate the construction. For each engineer site visit, a detail site visit memo shall be prepared summarizing the visit and submitted to the Client. These site visits are separate from construction observation- 5- Change Orders. This task consists of coordinating with the Client and contractor in preparing and processing contract change orders. Change orders will be submitted to FAA for review and approval prior to their execution- 6- Construction Observation. This task consists of providing field observation during construction to review the work of the contractor to determine if the work is proceeding in general accordance with the contract documents and that completed work appears to conform to the contract documents. Also included in this task will be the monitoring of DBE participation in the project. Construction observation is based on providing one full-time, on -site resident project representative for eight (8) hours per day for the anticipated tree removal period of two weeks, with an additional 20 (twenty) hours to observe site restoration- 7- Bi-Weekly Construction Meetings. This task consists of meeting with the airport staff, tenants and the contractor for weekly progress meetings throughout the construction phase of the project. The meeting is to discuss project status, safety, operations, construction issues and upcoming construction schedule. All meetings will be held via telecom. Airport Commission Agenda & Info Packet Meeting Date: Sept 10, 2020 Page 30 of 48 Page 4 8. Weekly Construction Reports. This task consists of preparation and weekly submittal of FAA Form 5370-1, Construction Progress and Inspection Report, to the Client and FAA. Reports will be prepared in accordance with the AIP Sponsor Guide. 9. Non -Compliance Reporting. This task consists of reporting to the Client any work believed to be unsatisfactory, faulty or defective or does not conform to the contract documents and advising the Client of any work that should be corrected or rejected. 10. Project Files. This task consists of maintaining files for correspondence, reports of the job conferences, shop drawings, and sample submissions, reproductions of original contract documents including addenda, change orders, field modifications, additional drawings issued subsequent to the execution of the contract, Engineer clarifications and interpretations of the contract documents, progress reports and other project -related documents. 11. Punch List. This task consists of conducting a review of the project neat completion and preparing a list of items (punch list) to be completed or corrected. 12. Final Review. This task consists of performing a field observation of the completed project before a final application for payment is processed for the contractor. 13. Project Closeout. This task consists of assisting the Client with project completion and final closeout documentation from the contractor for the FAA by providing the required documentation as identified in the Central Region Airports Division AIP Sponsor Guide Section 1600. a. Final Outlay Report - Standard Form SF-271 b. Federal Financial Report - Standard Form SF425 c. Final Project Cost Summary d. Summary of DBE Utilization e. Final Construction Report 1) Brief Narrative of Work Accomplished 2) Summary of Key Milestone Dates 3) Contract Time, Including Explanation of Liquidated Damages (if required) 4) Statement of Compliance with Contract Labor Provisions 5) Administrative Costs 6) Engineering Costs 7) Force Account (if any) 8) Construction Costs 9) Buy American Provisions 10) Final Inspection Report/Record of Completion 11) Contractor's Final Statement of Completion 12) Project Photographs C. Construction Administration. This task consists of construction administration and coordination of the project. Interoffice meetings, general day-to-day administrative responsibilities, and typing of interoffice memoranda and minutes of meetings are included in this task- 0 \Administration\AGREE\PROF\IOW Obstruction Mitigation Ph 2.docx Airport Commission Agenda & Info Packet Meeting Date: Sept 10, 2020 Obstruction Mitigation Phase 2 Runway 12/30 and Runway 7/25 Iowa City Muncipal Airport Iowa City, Iowa POTENTIAL FAA AIP 3-19-OOXX-20 Task Order No. 10 Design and Construction Engineering Services Consultant Cost Summary Direct Labor Cost Page 31 of 48 Category Hours Rate/Hour Amount Senior Professional 36 $91.25 $3,285.00 Project Professional 54 $65.90 $3,558.60 Staff Professional 68 $50.70 $3,447.60 Professional 157 $34.00 $5,338.00 CADD Operator II 2 $41.10 $82.20 CADD Operator 1 17 $23.95 $407.15 Senior Technician 0 $40.00 $0.00 Technician 0 $27.70 $0.00 Project Support 74 $34.60 $2,560.40 $18,678.95 408 Payroll Burden and Overhead Costs 131.94% $24,645.01 Direct Project Expenses Category Units Rate/Unit Amount Mileage 2500 0.575 1,437.50 Per Diem 0 50.00 0.00 Lodging 0 90.00 0.00 B/W Copies 1000 0.06 60.00 Color Copies 200 0.22 44.00 Plan Copier 60 0.50 30.00 EDM Equipment 0 12.50 0.00 GPS Equipment 0 25.00 0.00 Nuclear Density Guage 0 40.00 0.00 Miscellaneous, Other 500.00 $2,071.50 AECOM Estimated Actual Costs $45,395.46 Rounded $45,400.00 Subcontract Expense $0.00 $0.00 Estimated Actual Costs $45,400.00 Fixed Fee (15% of Items I & II) Rounded $6,500.00 Maximum Amount Payable (Design & Construction Phase Services) $51,900.00 Airport Commission Agenda & Info Packet Meeting Date: Sept 10, 2020 Page 32 of 48 Obstruction Mitigation Phase 2 Runway 12/30 and Runway 7/25 Iowa City Muncipal Airport Iowa City, Iowa POTENTIAL FAA AIP 3-19-OOXX-20 Task Order No. 10 Design and Construction Engineering Services Staff Hour Estimate hem No. Description Senior Prof Project Prof Staff Prof Prof CADD Operator If CADD Operator I Senior Technician Technician Project Support Totals Design Engineering Services 1 Design Conference 2 2 2 Data Collection and Review 1 1 2 3 Ternporary CDnstruction Easements a. Identify Obstructions and Property Owners 4 4 8 4 Public Coordination 4 4 4 12 5 Site Review & Documentation 8 8 2 18 6 1 Preparation ofDesign Plans a. Legend and General Notes 2 2 4 b. Site Plans 8 8 15 7 Project S ecificstions 8 8 16 8 Estimate of Probable Construction Cast 2 2 4 9 En inee ing Report 2 4 4 10 10 Permitting 2 2 2 6 11 Quality Review 2 2 12 Conferences and Meetings 8 8 13 Grant Application 2 4 6 14 Bid Assistance 2 4 13 15 Pre -Bid Conference 4 4 8 16 Bid Document Interpretation 2 4 4 10 17 Project Administration 8 8 15 Design Engineering Services Subtotal 24 10 35 27 2 17 0 0 38 154 Construction Engineering Services 1 Construction Assistance 4 4 4 12 2 Pay Applications and Reimbursement Forms 4 4 8 3 Labor and Payroll Reports 4 4 4 Engineer Site Visits 8 8 15 5 Change Orders 2 2 6 Construction Observation 4 100 104 7 Bi-Weekly Cmstrucitm Meetings 2 4 8 Weekly Construction Reports 4 4 8 9 Non -Cone Iiance Reporting 2 2 10 Project Files 4 4 11 Punch List 8 8 2 18 12 Final Review 8 8 2 18 13 Project Closeout 4 8 8 16 36 14 Construction Administration 4 8 4 15 Construction Engineering Services Subtotal 12 44 32 1 130 0 0 0 1 0 36 254 Total Hours 36 1 54 1 68 1 157 2 17 0 1 0 1 74 14O8 Airport Commission Agenda & Info Packet Meeting Date: Sept 10, 2020 Page 33 of 48 r A.*`81� CITY OF IOWA CITY 410 East Washington Strccl 10na Gly, Iowa 52240-1826 13191 336-Snna 1319) 356-5009 FAX A W W.1 CA0v.01g CITY OF IOWA CITY 2021-2025 CAPITAL IMPROVEMENT PROGRAM GUIDELINES AND INSTRUCTIONS These guidelines and instructions are for the annual process of developing and updating the five-year program for capital improvements. The five-year plans being developed from this year's CIP process are for calendar years 2021-2025. The first year of the 5-year program is calendar year 2021. The calendar year 2021 CIP has already been included as part of the fiscal year 2021 budget; however, a form should be submitted for any major additions, changes, or deletion of projects. Changes to the 2021 CIP program will be submitted as amendments to the fiscal year 2021 budget. The second year of the program is calendar year 2022. The 2022 CIP year will be included as part of the fiscal year 2022 annual budget. Project requests should be based on the calendar year that the project will begin. For instance, a project expected to begin in calendar year 2022 should have its request for funding in 2022, even if expenditures may occur in fiscal year 2022 or later. If a project has multiple phases, then the years should be split accordingly. This will aid in the financing development for each project. Departments should prioritize their projects to determine the appropriate year in which to request funding. The CIP process includes a CIP Request Form for capital improvement projects. The form gathers information about the capital projects including information about the project/equipment type, purpose, funding, underlying City planning processes, and more. These factors will be used to help prioritize requests. Submittal of a CIP Request Form is required for each new project and changes to existing projects. Existing projects that do not have changes from the previous year's capital improvement program do not require form submittal. Projects submitted that are currently listed on the "unfunded project' list (tab two), but are now being requested to be funded as part of the 5-year CIP program, require a CIP Request Form be submitted. Please note in the project justification that the project was previously unfunded and why it should be moved into a funded year. Also include the unfunded project number from the list on tab two. A CIP program calendar is included below and provides the timetable for the CIP process. Project forms must be submitted by September 28, 2020. They must be complete and accurate using the forms and instructions provided in this manual. Photos for projects may be submitted with the forms. Further Airport Commission Agenda & Info Packet Meeting Date: Sept 10, 2020 Page 34 of 48 discussion on project details will be completed in the project review process. Questions should be directed to the Finance Department at ext. 5053. The following is the definition for what qualifies as a capital improvement project. • Capital Improvement Project —A project that is for the improvement of land, buildings, or infrastructure and related expenditures that is greater than $25,000 and has a useful life of three years or more. A separate CIP Request Form should be completed for each individual capital improvement project request. The format of these forms should not be altered. Departments should be as accurate as possible when deriving estimates. A CIP Request Form is required for newly submitted capital project requests and updates to previously submitted capital project requests. If a project was previously submitted but was not included as part of the 5-year capital improvement program, the project form should be updated and re -submitted. Supporting documentation should not be submitted with each form, but should be available upon request. Once these forms are completed please submit them to the Finance Department. The completed form will be given to the City Manager as supporting documentation for capital projects, and they will be used for prioritizing capital projects. Therefore, it is essential that the forms are complete and accurate upon submission. The capital improvement program provides objective criteria for the purpose of prioritizing capital projects. As a part of the process, capital improvement projects are individually submitted on forms by each department. The projects are then prioritized based on the information submitted on the forms. The project forms are divided into five separate sections: 1. General Project Information: This information includes the project's title, description, justification, and project number (if one has been assigned). Also, use the pull down menus to identify your department and whether the request is for anew projector for a revised project. Enter the name of the individual who is submitting this project for review. There are also a pull down menus to indicate if the project will occur within an Urban Renewal Area, to identify any planning process that went into determining the project, and to rate the project's department priority. Please note if a protect submitted for funding was previously on the unfunded protect list. 2. Project Cost Breakdown: This area asks for the estimated project expenses by calendar year. Enter the estimated project costs by type and the calendar year that the expenditures are first expected to be incurred. Please estimate as accurately as possible, include contingencies if necessary, and forecast Airport Commission Agenda & Info Packet Meeting Date: Sept 10, 2020 Page 35 of 48 potential cost -of -living increases in future years. For revised projects, it is not necessary to submit a form to revise future cost estimates for minor changes. A revision form should be submitted for a projects future years if the figures are known to have changed significantly. 3. Operating Budget Impact: Include a rough estimate of the annual operating cost and any revenue that may be generated. List the cost of additional staffing and operating costs that will be necessary once the project is completed, and the estimated life expectancy of the improvements. Please be thorough in your analysis. 4. External Funding: List the potential dollars for grants, county or state contributions, or contributions, and any other outside funding sources. Do NOT try to assign the use of City sources such as road use tax, general obligation bonds, enterprise fund revenues, or other sources. S. Minority Impact: This section requires for a brief summary of the projects impact on minority populations. It also asks for the percentage of minority populations in the block group in which the project is located. The minority impact map is available on the City intranet under Forms & Documents. GIS access is required to utilize the map. Please contact ITS if you do not currently have access. Prior Year Project Information: The project listing from the 2020-2024 capital improvement program information is presented in the City's adopted budget book and is available on the city's web site at www.icgov.org/budget . A summary of approved projects organized by project number order and by division is also included in the e-mail distribution for the CIP process. A listing of unfunded projects is included on the second tab of the CIP Form. • September 1, 2020 — CIP request forms are sent to departments • September 25, 2020 — CIP request forms due to Finance Department • October 5, 2020 — Finance Department produces preliminary report • October 8, 2020 — CIP committee reviews projects/amends preliminary report • October 16, 2020 — Finance Department produces amended report • October 22, 2020 — CIP committee reviews amended report and makes final adjustments • December 4, 2020 — Finance Department compiles final CIP report • December 18, 2020 — CIP report submitted to City Council 3 Airport Commission Agenda & Info Packet Meeting Date: Sept 10, 2020 Page 36 of 48 City of Iowa City, Iowa Capital Improvement Plan 2020-2024 2021 ttiiu 2025 PROJECTS BY CATEGORY Category Project# Priority 2021 2022 2023 2024 2025 Total (Airport Airport Parking Lot Expansion A3447 3 60,000 60,000 Runway 7 Environmental Assessment A3465 2 150,000 150,000 Runway 7 Extension(213') A3466 2 1,170,000 1,170,000 Runway 25 Threshold Relocation A3470 1 460,000 460,000 Runway 12130 Threshold DisplacemenBRelocation A3471 1 72,250 325,000 397,250 Airport Apron Expansion A3473 2 1,250,000 1,250,000 Airport Total 592,250 475,000 1,170,000 1,250,000 3,487,250 Cennetery Cemetery Road Asphalt Overlay R4145 2 50,000 50,000 Cemetery Total 50,000 50,000 Development Services Permitting Software Upgrade G4720 1 250,000 250,000 Development Services Total 250,000 250,000 Fire Fire Apparatus Replacement Program Z4406 1 1,360,000 1,900,000 3,260,000 Fire Total 1,360,000 1,900,000 3,260,000 Landtill Landfill Equipment Building Replacement L3328 2 100,000 1,000,000 1,100,000 Compost Pad Improvements L3333 1 30,000 300,000 330,000 South Side Recycling Site L3334 3 520,000 520,000 Landfill Dual Extraction System Expansion L3335 3 45,000 455,000 500,000 Future Landfill Cell Design L3338 1 250,000 250,000 Landtill Total 130,000 1,345,000 705,000 520,000 2,700,000 Library Library Carpet and Furnishings Replacement B4343 2 400,000 400,000 Library Total 400,000 400,000 Parking Operations Parking Facility Restoration Repair T3004 2 550,000 550,000 300,000 300,000 1,700,000 Replacement of Electronics in Smart Parking Meters T3020 1 960,000 960,000 Video Cameras for Parking Facilities T3021 3 100,000 100,000 Parking Enforcement Vehicles T3022 3 90,000 90,000 Parking Ramp Automated Parking Equipment T3023 2 275,000 275,000 550,000 Electric Vehicle Charging Stations T3024 3 60,000 60,000 Airport Commission Agenda & Info Packet nnomm,, naro Copt t0, 2non 09/04/2020 11:31 ICITY OF IOWA CITY mthaxp (INVOICE LIST BY GL ACCOUNT YEAR/PERIOD: 2021/2 TO 2021/2 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT IP 1 Iapix qla CHECH DESCRIPTION 76850110 Airport Operations 76850110 438030 Electricity 010319 MIDAMERICAN ENERGY 20200819140517 0 2021 2 INV P 1,792.56 082120 18688 MidAmBilling 081920 ACCOUNT TOTAL 1,792.56 76850110 438070 Heatingq Fuel/Gas 010319 MIDAMERICAN ENERGY 20200819140517 0 2021 2 INV P 37.83 082120 18688 MidAmBilling 081920 ACCOUNT TOTAL 37.83 76850110 438100 Refuse Collection Charges 010507 JOHNSON COUNTY REFUS 131590 0 2021 2 INV P 181.50 081420 296978 Refuse & Recycling 010507 JOHNSON COUNTY REFUS 131593 0 2021 2 INV P 45.00 081420 296978 Refuse & Recycling 226.50 ACCOUNT TOTAL 226.50 76850110 438110 Local Phone Service 011937 AUREON COMMUNICATION 0789004025.20.08 0 2021 2 INV P 100.53 082120 248805 Basic Phone Service ACCOUNT TOTAL 100.53 76850110 992010 Other Building R&M Services 010358 OVERHEAD DOOR COMPAN XW91332 0 2021 2 INV P 1,168.00 082820 249556 Repairs to Hangar 7 010856 JET AIR INC IOW IVI-20-008737 0 2021 2 INV P 651.90 082820 249515 Maintenance Reimbur 010856 JET AIR INC IOW IVI-20-008739 0 2021 2 INV P 600.00 082820 249515 Janitorial Services 1,251.90 ACCOUNT TOTAL 2,419.90 76850110 992060 Electrical & Plumbing R&M Srvc 010014 ADVANCED ELECTRICAL 61322 0 2021 2 INV P 2,325.78 082820 19011 Repairs to RW25 REI 010856 JET AIR INC IOW IVI-20-008737 0 2021 2 INV P 23.30 082820 249515 Maintenance Reimbur ACCOUNT TOTAL 2,349.08 76850110 993080 Other Equipment R&M Services 010856 JET AIR INC IOW IVI-20-008737 0 2021 2 INV P 99.56 082820 249515 Maintenance Reimbur ACCOUNT TOTAL 99.56 76850110 995030 Nursery Srvc-Lawn & Plant Care 010856 JET AIR INC IOW IVI-20-008738 0 2021 2 INV P 5,500.00 082820 249515 Groundskeeping/Main 011702 ERUSE TREE SERVICE 1 1132 0 2021 2 INV P 5,000.00 082820 249533 clearing area betwe ACCOUNT TOTAL 10,500.00 Airport Commission Agenda & Info Packet nnomm,, naro Copt t0, 2non 09/04/2020 11:31 ICITY OF IOWA CITY IP 2 mthaxp (INVOICE LIST BY GL ACCOUNT Iapix qla YEAR/PERIOD: 2021/2 TO 2021/2 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECH DESCRIPTION 76850110 466070 Other Maintenance Supplies 010856 JET AIR INC IOW IVI-20-008737 0 2021 2 INV P 53.89 082820 249515 Maintenance Reimbur ACCOUNT TOTAL 53.89 76850110 467160 Other Vehicle R&M Supplies 010856 JET AIR INC IOW IVI-20-008737 0 2021 2 INV P 140.99 082820 249515 Maintenance Reimbur ACCOUNT TOTAL 140.99 76850110 468030 Asphalt 010856 JET AIR INC IOW IVI-20-008737 0 2021 2 INV P 35.46 082820 249515 Maintenance Reimbur ACCOUNT TOTAL 35.46 76850110 469200 Tools 010856 JET AIR INC IOW IVI-20-008737 0 2021 2 INV P 557.93 082820 249515 Maintenance Reimbur ACCOUNT TOTAL 557.93 ORD 76850110 TOTAL 18,259.23 ----------------------------------------------------------------------------------------------- FUND 7600 Airport_ -- TOTAL: 18�259.23 " END OF REPORT - Generated by Michael Tharp " Airport Commission Agenda & Info Packet nnomm,, naro Copt t0, 2non 09/04/2020 12:13 ICITY OF IOWA CITY IP 1 mtharp I YEAR-TO-DATE BUDGET REPORT Iglytdbud AUGUST DETAIL 2020 FOR 2021 02 JOURNAL DETAIL 2021 2 TO 2021 2 ACCOUNTS FOR: ORIGINAL TRAIIR / REVISED AVAILARLE ]?CT 7600 Airport APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 76850110 Airport Operations 76850110 331100 Federal Grants 76850110 363910 Misc Sale of Me 76850110 381100 Interest on Inv 76850110 382100 Land Rental 2021/02/080095 08/05/2020 GBI 2021/02/080345 08/17/2020 GBI 2021/02/080586 08/06/2020 CRP 76850110 382200 Building/Room R 2021/02/080345 08/17/2020 GBI 2021/02/080345 08/17/2020 GBI 2021/02/080345 08/17/2020 GBI 2021/02/080345 08/17/2020 GBI 2021/02/080345 08/17/2020 GBI 2021/02/080345 08/17/2020 MI 2021/02/080345 08/17/2020 MI 2021/02/080345 08/17/2020 MI 2021/02/080345 08/17/2020 MI 2021/02/080345 08/17/2020 MI 2021/02/080345 08/17/2020 MI 2021/02/080345 08/17/2020 MI 2021/02/080345 08/17/2020 MI 2021/02/080345 08/17/2020 MI 2021/02/080345 08/17/2020 MI 2021/02/080345 08/17/2020 MI 2021/02/080345 08/17/2020 MI 2021/02/080345 08/17/2020 MI 2021/02/080345 08/17/2020 MI 2021/02/080345 08/17/2020 MI 2021/02/080345 08/17/2020 MI 2021/02/080345 08/17/2020 MI 2021/02/080345 08/17/2020 MI 2021/02/080345 08/17/2020 MI 0 0 0 -600 0 -600 -2,000 0 -2,000 -49,040 0 -49,040 -9,335.04 REF -600.00 REF -368.75 REF 3015372 US TREAS -275,000 0-275,000 -185.00 REF -155.00 REF -155.00 REF -199.00 REF -155.00 REF -155.00 REF -199.00 REF -185.00 REF -199.00 REF -230.00 REF -185.00 REF -155.00 REF -199.00 REF -358.00 REF -110.00 REF -199.00 REF -185.00 REF -155.00 REF -332.00 REF -199.00 REF -4,606.00 REF -500.00 REF -199.00 REF -195.00 REF -69,000.00 .00 .00 -11,318.14 -46,415.84 .00 69,000.00 100.0% .00-600.00 .0% .00-2,000.00 .0% .00-37,721.86 23.1% LAND RENT - FY21 LAND RENT LEASE PAYMENT .00-228,584.16 16.9% HANGAR #54 HANGAR #13 HANGAR #30 HANGAR #7 HANGAR #16 HANGAR #24 HANGAR #9 HANGAR #39 HANGAR #10 HANGAR #46 Hangar Rent #41 HANGAR #11 Hangar #2 HANGAR #33 Office Rent (Bldg G) HANGAR #5 HANGAR #38 HANGAR #27 HANGAR #56 HANGAR #8 D, E, F, H Hangar M HANGAR #1 HANGAR #59 09/04/2020 12:13 mtharp FOR 2021 02 ACCOUNTS FOR: 7600 Airport Airport Commission Agentla & Info Packet nnomm,, naro Copt t0, 2non ICITY OF IOWA CITY YEAR-TO-DATE BUDGET REPORT AUGUST DETAIL 2020 4lytdbud JOURNAL DETAIL 2021 2 TO 2021 2 ORIGINAL TRANFRS/ REVISED APPROP ADJSTNTS BUDGET YTD ACTUAL ENCUMBRANCES 020 GBI -195.00 REF HANGAR #60 020 GBI -650.00 REF HANGAR #72 020 GBI -166.67 REF AIRPORT RENTA 020 GBI -185.00 REF HANGAR #51 020 GBI -155.00 REF HANGAR #20 020 GBI -185.00 REF HANGAR #42 020 GBI -4,829.25 REF HANGAR #35 020 GBI -684.00 REF HANGAR #32 020 GBI -325.00 REF HANGAR #34 020 GBI -199.00 REF HANGAR #9 020 GBI -155.00 REF HANGAR #15 020 GBI -185.00 REF HANGAR #53 020 GBI -155.00 REF HANGAR #18 020 MI -199.00 REF HANGAR #3 020 MI -155.00 REF HANGAR #14 020 MI -185.00 REF HANGAR #40 020 MI -243.00 REF HANGAR #61 020 MI -230.00 REF HANGAR #55 020 MI -650.00 REF HANGAR #71 020 MI -195.00 REF HANGAR #63 020 MI -185.00 REF HANGAR #49 020 MI -185.00 REF HANGAR #36 020 MI -185.00 REF HANGAR #37 020 MI -230.00 REF HANGAR #45 020 MI -155.00 REF HANGAR #25 020 MI -185.00 REF HANGAR #99 020 MI -185.00 REF HANGAR #50 020 MI -155.00 REF HANGAR #28 020 MI -155.00 REF HANGAR #17 020 GBI -199.00 REF HANGAR #6 020 GBI -155.00 REF HANGAR #22 020 GBI -195.00 REF HANGAR #62 020 GBI -185.00 REF HANGAR #43 020 GBI -155.00 REF HANGAR #23 020 GBI -155.00 REF HANGAR #21 020 MI -210.00 REF HANGAR #64 020 MI -404.00 REF HANGAR #31 020 MI -92.50 REF HANGAR #48 020 MI -92.50 REF HANGAR #48 020 MI -155.00 REF HANGAR #12 020 MI -100.00 REF OFFICE SPACE 020 GBI -155.00 REF HANGAR #26 020 GBI -155.00 REF HANGAR #29 020 GBI -185.00 REF HANGAR #52 020 GBI -225.00 REF HANGAR #57 AVAILARLE PCT BUDGET USED - HANGAR N RENT 09/04/2020 12:13 mtharp FOR 2021 02 ACCOUNTS FOR: 7600 Airport 76850110 382300 Equipment Renta 2021/02/080040 08/04/2020 CRP 76850110 384900 Other Cormnissio 2021/02/080455 08/19/2020 CRP 76850110 411000 Per. Full Time 2021/02/080257 08/14/2020 PRJ 2021/02/080778 08/28/2020 PRJ 76850110 413000 Temporary Emnlo 2021/02/080257 08/14/2020 PRJ 76850110 414500 Longevity Pay 76850110 421100 Health Insuranc 2021/02/080257 08/14/2020 PRJ 2021/02/080778 08/28/2020 PRJ 76850110 421200 Dental Insuranc 2021/02/080257 08/14/2020 PRJ 2021/02/080778 08/28/2020 PRJ 76850110 421300 Life Insurance 2021/02/080778 08/28/2020 PRJ 76850110 421400 Disability Insu 2021/02/080778 08/28/2020 PRJ Airport Commission Agentla & Info Packet nnomm,, naro Copt t0, 2non ICITY OF IOWA CITY YEAR-TO-DATE BUDGET REPORT AUGUST DETAIL 2020 4lytdbud JOURNAL DETAIL 2021 2 TO 2021 2 ORIGINAL TRANFRS/ REVISED AVAILARLE POT APPROP ADJSTNTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 0 0 0 -256.50 .00 256.50 100.0% -256.50 REF 2977662 JET AIR, INC OTHER -38,180 0 -38,180 -6,115.30 .00 -32,064.70 16.0% -3,030.30 REF 3006189 EASTERN AVIATION FOE OTHER 64,162 0 64,162 9,237.14 .00 54,924.86 14.4% 2,990.00 REF 080820 WARRANT-080820 RUN-1 BIWEEKLY 2,990.00 REF 082220 WARRANT-082220 RUN-1 BIWEEKLY 877 0 877 37.69 .00 839.31 4.3% 37.69 REF 080820 WARRANT-080820 RUN-1 BIWEEKLY 500 0 500 .00 .00 500.00 .0% 6,941 0 6,941 1,107.00 .00 5,834.00 15.9% 276.75 REF 080820 WARRANT-080820 RUN-1 BIWEEKLY 276.75 REF 082220 WARRANT-082220 RUN-1 BIWEEKLY 407 0 407 63.28 .00 343.72 15.5% 15.82 REF 080820 WARRANT-080820 RUN-1 BIWEEKLY 15.82 REF 082220 WARRANT-082220 RUN-1 BIWEEKLY 146 0 146 23.94 .00 122.06 16.4% 11.97 REF 082220 WARRANT-082220 RUN-1 BIWEEKLY 239 0 239 38.60 .00 195.40 16.5% 19.30 REF 082220 WARRANT-082220 RUN-1 BIWEEKLY 09/04/2020 12:13 mtharp FOR 2021 02 ACCOUNTS FOR: 7600 Airport 76850110 422100 FICA 2021/02/080257 08/14/2020 PRJ 2021/02/080778 08/28/2020 PRJ 76850110 423100 IPERS 2021/02/080257 08/14/2020 PRJ 2021/02/080778 08/28/2020 PRJ 76850110 432020 Annual Audit 76850110 435060 Legal Publicati 76850110 436030 Transportation 76850110 436050 Registration 76850110 436060 Lodging 76850110 436080 Meals 76850110 437010 Comp Liability 76850110 437020 Fire & Casualty Airport Commission Agentla & Info Packet nnomm,, naro Copt t0, 2non CITY OF IOWA CITY P 9 YEAR-TO-DATE BUDGET REPORT Iglytdbud AUGUST DETAIL 2020 ORIGINAL APPROP TRANFRS/ ADJSTNTS REVISED BUDGET YTD ACTUAL JOURNAL DETAIL ENCUMBRANCES 2021 2 TO 2021 2 AVAILABLE PCT BUDGET USED 4,949 0 4,949 701.61 .00 4,247.39 14.2% 186.64 REF 080820 WARRANT-080820 RUN-1 BIWEEKLY 183.86 REF 082220 WARRANT-082220 RUN-1 BIWEEKLY 6,187 0 6,187 875.56 .00 5,311.99 14.2% 233.90 REF 080820 WARRANT-080820 RUN-1 BIWEEKLY 230.34 REF 082220 WARRANT-082220 RUN-1 BIWEEKLY 977 0 977 .00 .00 477.00 .0% 116 0 116 .00 .00 116.00 .0% 1,000 0 1,000 .00 .00 1,000.00 .0% 1,000 0 1,000 .00 .00 1,000.00 .0% 500 0 500 .00 .00 500.00 .0% 200 0 200 .00 .00 200.00 .0% 5,000 0 5,000 4,199.99 .00 855.56 82.9% 13,732 0 13,732 .00 .00 13,732.00 .0% 09/04/2020 12:13 mtharp FOR 2021 02 ACCOUNTS FOR: 7600 Airport 76850110 437030 Worker's Cogs, I 76850110 437041 Bonding & Other 76850110 437200 Loss Reserve Pa 76850110 438010 Stor.ter Util 2021/02/080401 08/19/2020 UBB 76850110 438030 Electricity 2021/02/080999 08/21/2020 API 2021/02/080999 08/21/2020 API 2021/02/080999 08/21/2020 API 2021/02/080999 08/21/2020 API 2021/02/080999 08/21/2020 API 76850110 438050 Landfill Use 76850110 438070 Heating Fuel/Ga 2021/02/080999 08/21/2020 API 2021/02/080999 08/21/2020 API 2021/02/080999 08/21/2020 API 76850110 438080 Sewer Utility C 2021/02/080401 08/19/2020 UBB 76850110 438090 Water Utility C 2021/02/080401 08/19/2020 UBB Airport Commission Agentla & Info Packet nnomm,, naro Copt t0, 2non ICITY OF IOWA CITY YEAR-TO-DATE BUDGET REPORT AUGUST DETAIL 2020 glytdbud JOURNAL DETAIL 2021 2 TO 2021 2 ORIGINAL TRANFRS/ REVISED AVAILARLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 176 0 176 .00 .00 176.00 .0% 870 0 870 1,843.00 .00-973.00 211.8% 5,000 0 5,000 .00 .00 5,000.00 .0% 19,319 0 19,319 3,156.99 .00 16,162.56 16.3% 1,578.22 REF 200819 C-200819 4200 UB AR GEN 19,131 0 19,131 2,185.15 .00 16,945.85 11.4% 1,201.70 VND 010319 VCH MIDAMERICAN ENERGY MidA illing 08192020 18688 32.38 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 08192020 18688 115.50 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 08192020 18688 430.90 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 08192020 18688 12.08 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 08192020 18688 191 0 191 114.00 .00 77.00 59.7% 4,036 0 4,036 46.61 .00 3,989.39 1.2% 12.13 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 08192020 18688 12.13 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 08192020 18688 13.57 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 08192020 18688 2,103 0 2,103 502.52 .00 1,600.48 23.9% 303.03 REF 200819 C-200819 2000 UB AR GEN 2,970 0 2,970 565.08 .00 2,404.92 19.0% 332.68 REF 200819 C-200819 1000 UB AR GEN 09/04/2020 12:13 mtharp FOR 2021 02 ACCOUNTS FOR: 7600 Airport 76850110 438100 Refuse Collecti 2021/02/080191 08/03/2020 API 2021/02/080191 08/03/2020 API 76850110 438110 Local Phone Ser 2021/02/080426 08/10/2020 API 76850110 992010 Other Building 2021/02/080554 08/18/2020 API 2021/02/080554 08/18/2020 API 2021/02/080554 08/18/2020 API 76850110 992020 Structure R&M S 76850110 992030 Heating & Cooli 76850110 992060 Electrical & If 2021/02/080554 08/18/2020 API 2021/02/080554 08/18/2020 API 76850110 993080 Other Equipment 2021/02/080554 08/18/2020 API 76850110 995030 Nursery Srvc-La 2021/02/080554 08/18/2020 API 2021/02/080554 08/18/2020 API 76850110 995080 Snow and Ice Re Airport Commission Agenda & Info Packet nnomm,, naro Copt t0, 2non ICITY OF IOWA CITY YEAR-TO-DATE BUDGET REPORT AUGUST DETAIL 2020 I glytdbud JOURNAL DETAIL 2021 2 TO 2021 2 ORIGINAL TRAIIR / REVISED AVAILARLE POT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 2,388 0 2,388 453.00 .00 1,935.00 19.0% 181.50 VND 010507 VCH JOHNSON COUNTY REFITS Refuse & Recycling Pickup & Di 296978 45.00 VND 010507 VCH JOHNSON COUNTY REFITS Refuse & Recycling Pickup & Di 296978 1,053 0 1,053 201.06 .00 851.94 19.1% 100.53 VND 011937 VCH AUREON COIMN ICATION Basic Phone Services 248805 11,579 0 11,579 3,019.90 .00 8,559.10 26.1% 651.90 VND 010856 VCH JET AIR INC IOW Maintenance Reimbursement 249515 600.00 VND 010856 VCH JET AIR INC IOW Janitorial Services 249515 1,168.00 VND 010358 VCH OVERHEAD DOOR COMPAN Repairs to Hangar 72 Door 249556 1,199 0 1,199 .00 .00 1,199.00 .0% 2,507 0 2,507 .00 .00 2,507.00 .0% 5,673 0 5,673 2,884.40 .00 2,788.60 50.8% 2,325.78 VND 010014 VCH ADVANCED ELECTRICAL Repairs to RW25 REIL lights 19011 23.30 VND 010856 VCH JET AIR INC IOW Maintenance Reimbursement 249515 11,156 0 11,156 2,800.06 .00 8,355.94 25.1% 99.56 VND 010856 VCH JET AIR INC IOW Maintenance Reimbursement 249515 35,194 0 35,194 16,000.00 .00 19,194.00 45.5% 5,000.00 VND 011702 VCH HI2USE TREE SERVICE I clearing area between Gilbert/ 249533 5,500.00 VND 010856 VCH JET AIR INC IOW Groundskeeping/Maintenenance 249515 39,979 0 39,979 .00 .00 39,979.00 .0% 09/04/2020 12:13 mtharp FOR 2021 02 ACCOUNTS FOR: 7600 Airport 76850110 995110 Testing Service 76850110 995230 Other Operating 76850110 996100 City Attorney 2021/02/080578 08/31/2020 GEN 76850110 996120 ITS-Server/Stor 2021/02/080840 08/31/2020 GNI 2021/02/080841 08/31/2020 GNI 2021/02/080899 08/31/2020 GNI 76850110 996130 ITS-PC/Peripher 2021/02/080849 08/31/2020 GNI 76850110 996160 ITS-Infrastuctu 76850110 996190 ITS -Software SA 2021/02/080843 08/31/2020 GNI 76850110 996200 Photocopying Ch 76850110 996300 Phone Equipment 2021/02/080845 08/31/2020 GNI 2021/02/080846 08/31/2020 GNI Airport Commission Agenda & Info Packet nnomm,, naro Copt t0, 2non CITY OF IOWA CITY IP 7 YEAR-TO-DATE BUDGET REPORT Iglytdbud AUGUST DETAIL 2020 ORIGINAL APPROP TRANFRS/ ADJSTNTS REVISED BUDGET YTD ACTUAL JOURNAL DETAIL 2021 2 TO 2021 2 AVAILARLE PCT ENCUMBRANCES BUDGET USED 1,072 0 1,072 282.25 .00 789.75 26.3% 929 0 929 273.00 .00 656.00 29.4% 7,493 0 7,493 1,248.80 .00 6,299.20 16.7% 624.42 REF REM2 Airport to Attorney 593 0 593 120.62 .00 422.38 22.2% 48.10 REF AO Storage of files AIR 8.56 REF AO Storage of Email 6.00 REF AO DUO Two Factor 14,211 0 14,211 2,427.00 .00 11,784.00 17.1% 1,213.50 REF AO AUG ITS Repl Chgbk 8,761 0 8,761 .00 .00 8,761.00 .0% 237 0 237 37.00 .00 200.00 15.6% 18.50 REF AO Office software 166 0 166 .00 .00 166.00 .0% 1,405 0 1,405 232.30 .00 1,172.70 16.5% 112.50 REF AO CH AUG PHONE ASSET CHARGE 4.70 REF AO CH AUG LONG DISTANCE CHARGES 09/04/2020 12:13 mtharp FOR 2021 02 ACCOUNTS FOR: 7600 Airport 76850110 996320 Mail Chargeback 76850110 996350 City Vehicle Re 76850110 996370 Fuel Chargeback 76850110 996380 Vehicle R&M Cha 76850110 999055 Permitting Fees 76850110 999060 Dues & Membersh 76850110 999120 Equipment Renta 76850110 452010 Office Supplies 76850110 454020 Subscriptions 76850110 461050 Other Agricultu 76850110 466070 Other Maintenan 2021/02/080554 08/18/2020 API Airport Commission Agenda & Info Packet nnomm,, naro Copt t0, 2non CITY OF IOWA CITY P 8 YEAR-TO-DATE BUDGET REPORT Iglytdbud AUGUST DETAIL 2020 JOURNAL DETAIL 2021 2 TO 2021 2 ORIGINAL TRANFRS/ REVISED AVAILARLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 159 0 159 .00 .00 159.00 .0% 26,102 0 26,102 2,065.33 .00 24,036.67 7.9% 5,121 0 5,121 297.97 .00 4,823.03 5.8% 22,359 0 22,359 525.38 .00 21,833.62 2.3% 990 0 990 .00 .00 990.00 .0% 1,250 0 1,250 .00 .00 1,250.00 .0% 500 0 500 .00 .00 500.00 .0% 173 0 173 .00 .00 173.00 .0% 988 0 988 .00 .00 488.00 .0% ill 0 ill .00 .00 111.00 .0% 3,474 0 3,474 53.89 .00 3,420.11 1.6% 53.89 VND 010856 VCH JET AIR INC IOW Maintenance Reimbursement 249515 09/04/2020 12:13 mtharp FOR 2021 02 ACCOUNTS FOR: 7600 Airport 76850110 467020 Equipment R&M S 76850110 467160 Other Vehicle R 2021/02/080554 08/18/2020 API 76850110 468030 Asphalt 2021/02/080554 08/18/2020 API 76850110 469040 Traffic Cntrl I 76850110 469200 Tools 2021/02/080554 08/18/2020 API 76850110 469210 First Aid/Safet 76850110 469290 Purchases For R Airport Commission Agentla & Info Packet nnomm,, naro Copt t0, 2non CITY OF IOWA CITY IP 9 YEAR-TO-DATE BUDGET REPORT Iglytdbud AUGUST DETAIL 2020 ORIGINAL TRANFRS/ APPROP ADJSTMTS 194 0 0 0 140.99 VND 010856 VCH 0 0 35.46 VND 010856 VCH 0 0 417 0 557.93 VND 010856 VCH 606 0 600 0 JOURNAL DETAIL 2021 2 TO 2021 2 REVISED AVAILARLE POT BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 194 .00 .00 194.00 .0% 0 140.99 .00-140.99 100.0% JET AIR INC IOW Maintenance Reimbursement 249515 0 49.23 .00 -49.23 100.0% JET AIR INC IOW Maintenance Reimbursement 249515 0 76.27 .00 -76.27 100.0% 417 557.93 .00-140.93 133.8% JET AIR INC IOW Maintenance Reimbursement 249515 606 .00 .00 606.00 .0% 600 .00 .00 600.00 .0% TOTAL Airport Operations 2,888 0 2,888 -74,717.34 TOTAL Airport 2,888 0 2,888 -74,717.34 TOTAL REVENUES-364,820 0 -364,820 -133,105.78 TOTAL EXPENSES 367,708 0 367,708 58,388.99 PRIOR FUND BALANCE 1,026,419.49 CHANGE IN FUND BALANCE - NET OF REVENUES/EXPENSES .00 REVISED FUND BALANCE 1,026,419.49 00 77,605.34-2587.2% 00 77,605.34-2587.2% 00-231,714.22 00 309,319.56 Airport Commission Agenda & Info Packet nnomm,, naro Copt t0, 2non 09/04/2020 12:13 ICITY OF IOWA CITY IP 10 mthaxp I YEAR-TO-DATE BUDGET REPORT Iglytdbud AUGUST DETAIL 2020 FOR 2021 02 JOURNAL DETAIL 2021 2 TO 2021 2 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED GRAND TOTAL 2,888 0 2,888 -74,717.34 .00 77,605.34-2587.2% " END OF REPORT - Generated by Michael Tharp "