The URL can be used to link to this page

Home My WebLink About2020-09-15 AgendaSubject to change as finalized by the City Cleric. For a final official copy, contact the City Clerk's Office 356-5041 If you will need disability -related accommodations in order to participate in this program/event, please contact Kellie Freehling at 319-356-5041, kellie-fruehling(W-iowa- ggy.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. ala r� Iowa City Agenda u I �C i� � L�-e Yl lc;� i L e � Council V � )-�2tkk r Electronic i > Regular Formal hY September 15, 2020 - 7:00 PM CITY Ol IOWA CITY 61 Zoom (,/A1g1� Zoom Meeting Pkitform www. cgov.org , Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting is being held because a meeting in person is impossible or impractical due to concerns for the health and safety of Council members, staff and the public presented by COVID-19. You can watch the meeting on cable channel 4 (118.2 QAM) in Iowa City, University Heights and Coralville, or you can watch it online at any of the following websites: • https:Hcitychannel4.com/live • https://www.youtube.com/user/citychannel4/live • https://facebook.com/CitvoflowaCity You can participate in the meeting and can comment on an agenda item by going to: https://zoom.us/webinar/register/WN_35bfnvdzRQ-Wldz3ZQBa9Q to visit the Zoom meeting's registration page and submit the required information. Once approved, you will receive an email message with a link to join the meeting. If you are asked for a meeting or webinar ID, enter the ID number found in the email. A meeting password may also be included in the email. Enter the password when prompted. If you have no computer or smartphone, or a computer without a microphone, you can call in by phone by dialing (312) 626-6799 and entering the meeting ID 915- 7698-1334 when prompted. Providing comment in person is not an option. If you wish to use presentation materials with your comments, please provide them to the City Clerk at kellie-fruehling@iowa-city.org at least 24 hours before the meeting. Your materials will be presented for you. September 15, 2020 Iowa City City Council Agenda Page 1 I 1. Call to Omer r B-,—, iY� a �' �YYI+'11 . rL� 64'2. Proclamations 2.a. Constitution Week 2.b. Fire Prevention Week -- acz_,r G ce--e—r- c 2.c. International Day of Peace c �. fA--' 2.d. Midwifery Week —+ vim %r� �- z r-; cwt 2.e. National Hispanic Heritage Month Beginning of Consent Calendar (Items 3 - 7) Consider adoption of the Consent Calendar as presented or amended 3. Approval of Council Actions (subject to corrections, as recommended by the City Clerk) 3.a. Regular Work Session Minutes: September 1 3.b. Regular Formal Summary of Minutes: September 1 4. Receive and File Minutes of Boards and Commissions 4.a. Board of Appeals: July 1, 2019 4.b. Community Police Review Board: August 19 4.c. Library Board of Trustees: July 9 4.d. Library Board of Trustees: July 23 5. Permit Motions and Resolutions (as recommended by the City Clerk) 5.a. Liquor License - Renewals 1. Class C Beer Permit for Caseys Marketing Company, dba Caseys General Store #2761, 204 N. Dubuque St. 2. Class C Liquor License for Bread Garden of Iowa City, L.C., dba Bread Garden Market and Bakery, 225 S. Linn St 3. Outdoor Service are for Bread Garden of Iowa City, Inc., dba Bread garden Market and Bakery, 225 S. Linn St. 4. Class C Liquor License for Mondo's of Iowa City, Inc., dba Joseph's Steakhouse, 212 S. Clinton St 5. Class C Liquor License for FilmScene, dba FilmSoene, 404 E. College St., Suite 100 5.b. Liquor License - New 1. Class B Beer Permit for Mondo's New Union Brewery, dba Reunion Brewery, 2319 Heinz Rd. September 15, 2020 Iowa City City Council Agenda Page 2 2.o ZI C.P 2. Temporary Outdoor Service Area for Suzster, Inc., dba The Club Car, 122 Wright St. (Contingent on Governor Reynolds reopening bars in Johnson County on September 21, 2020, per her August 27, 2020 prodamation) 3. Temporary Outdoor Service Area for Quzer, Inc., dba Shakespeare's, 819 S.1 St. Ave. (Proposed backup location for The Club Car which is contingent on Govemor Reynolds reopening bars in Johnson County on September 21, 2020, per her August 27, 2020 prodamation) 5.c. Cigarette Permit 1. Resolution to issue a Cigarette Permit for AI -Salam International Foods, dba Al -Salam International Foods, 787 Mormon Trek Blvd. 6. Resolutions and Motions 6.a. City Street Finance Report Resolution approving the City Street Finance Report for the fiscal year ending June 30, 2020. Comment Iowa Code section 312.14 requires all cities to submit the Street Finance Report (SFR) to the Iowa Depar b-nent of Transportation by September 30 of each year. Copy of item included in council packet 6.b. Accepting Tobacco Penalty and Waiver of Right to Hearing, Almost Paradise Resolution accepting payment of $300.00 civil penalty and waiver of right to hearing from Almost Paradise. Comment This Resolution accepts a waiver of right to hearing and a payment of a $300.00 civil penalty by Almost Paradise. The civil penalty is required by Iowa Code Section 453A.22(2) due to a first instance of an employee selling or providing tobacco to a minor within a two-year period. 6.c. Sand, Asphalt and Rods Materials Contract Z(°I Resolution authorizing the procurement of sand, asphalt and rock materials under the Sand, Asphalt and Rods Materials Contract. Comment In March 2017, the City awarded a contract to S & G Materials to provide sand products for one year with an option to renew for four years at an estimated annual cost of $20,000 to $25,000. During the term of the contract the City's needs for materials has increased and will result in a total cost in excess of the City Manager's spending authority of $150,000.00. This resolution authorizes the City Manager to effectuate RAure projects and renewals. September 15, 2020 Iowa City City Council Agenda Page 3 6.d. Rental of Wheel Loaders 2.-2 Resolution authorizing the rental of eight (8) wheel loaders for snow removal operations. X 2-0 -- -2-Z Comment: This Resolution will approve the rental of eight (8) articulating wheel loaders to be used for snow removal operations from November 15, 2020 through March 31, 2021. Request for Bid #21-210 was solicited for this rental. The total price for the rental period is $166,400.00, which exceeds the $150,000.00 spending authority of the City Manager, and so requires Council approval. Procurement of Removal and Disposal of Lime Residual Material Services Resolution authorizing the procurement of Removal and Disposal of Lime Residual Material. Comment A Request for Proposals was made for the removal and disposal of lime residual material from the Iowa City Water Treatment Facility. The City received two proposals for this contract on July 31, 2020. After careful evaluation, the City is recommending Nutri -Jett Systems Inc. for the two-year contact. 6.f. 28E Agreement with City of Coralville 2-0 Resolution authorizing the execution of a Chapter 28E Agreement between the City of Iowa City, Iowa and the City of Coralville, Iowa regarding certain road maintenance purposes. Comment This resolution approves a Chapter 28E agreement with the City of Coralville, Iowa regarding roads which are adjacent to or near the corporate limits of the City. This agreement identifies the maintenance responsibilities for each governmental body for these joint facilities. 6.g. Underground Duct and Fiber Installation to JECC Communications Facility on Compass Drive Resolution accepting the work for the Underground Duct and Fiber Installation to JECC Communications Facility on Compass Drive Project Comment The project has been completed by Utility Service Contactors of Hiawatha, Iowa, in substantial accordance with the plans and specifications. The Engineer's Report and Performance and Payment bonds are on file with the City Engineer. • PrejectEstimated Cost $ 61,000.00 • Project Bid Received: $ 56,962.00 • PrcjectActual Cost: $ 56,962.00 September 15, 2020 Iowa City City Council Agenda Page 4 6.h. Iowa Avenue Bridge Repair Resolution accepting the work for the Iowa Avenue Bridge Repair Project. 6.i 2Q Z2 k 6J. Comment The project has been completed by Mintum, Inc. of Brooklyn, Iowa, in substantial accordance with the plans and specifications. The Engineer's Report and Performance and Payment bonds are on file with the City Clerk. • Project Estimated Cost $ 100,000.00 • Project Bid Received: $ 128,025.00 • Project Actual Cost: $ 128,576.18 Wetherby Park CDBG Trail Improvements Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Wetherby Park CDBG Trail Improvements Project. Comment Bids for this project were opened on Tuesday, September 8, 2020 and the following bids were received: McComas -Latina Construction Iowa City, IA $118,909.00 All American Concrete West Liberty, IA $140,900.00 Streb Construction Iowa City, IA $162,385.00 Midwest Concrete Peosta, IA $162,635.00 Sulzco Muscatine, IA $202,532.50 Tschiggfrie Excavating Dubuque, IA $221,280.00 Central States Concrete Marion, IA $236,865.00 Engineer's Estimate $222,000.00 Public Works and Engineering recommends award of the contract to McComas-Lacina Construction of Iowa City, Iowa. The project will be funded by Account #84130 — Park Annual Improvements/Maintenance. Orchard Street Reconstruction Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest an Agreement by and between the City of Iowa City and Shive-Hattery, Inc. to provide engineering consultant services for the Orchard Street Reconstruction Project. Comment This resolution authorizes an agreement for consultant services for the Orchard Street Reconstruction Project. The total cost of the servioes is $109,050 and will be funded by the Orchard Street Reconstruction Account #53954. September 15, 2020 Iowa City City Council Agenda Page 5 ' r i CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 3S6-5000 (319) 356-5009 FAX www.icgov.org City Council Agenda - September 15, 2020 - Regular Formal Meeting Information submitted between distribution of packet on Thursday and close of business on Monday. Late Addition(s): Consent Calendar Item 6 Resolutions and Motions: �-�-� Item 6.k. Sanitary Sewer Easement Agreement - Resolution authorizing the Mayor to sign and the City Clerk to attest an amendment to sanitary sewer easement agreements associated with the Kwik Trip, Inc. site plan in the Braverman Center Subdivision. Comment: This amendment will allow the sanitary storm sewer main to be relocated to accommodate development of a new convenience store at the southwest corner of Hollywood Blvd and Keokuk Street at the request of KwikTrip. Late Handout(s): Consent Calendar Item 7 Correspondence: Item 7.b. Police Chief Recommendations: James Pierce Item 7.i. COVID-19/Mask Mandate: Catherine Schiele (x2) 9/10 Information Packet IP3 FY20 Affordable Housing Year -End Report - Revised to reflect consistent reporting with other sources, such as HUD's Year -End report and to correct minor typos. 7. Correspondence 7.a. James Alan McPherson: Rachel Vanderwerff, Mal Hellman, Jennifer Baum 7.b. Police Chief Recommendations: David Etre, Adina Levitt, Maite Vazquez, Carol deProsse 7.c. Lisa Green -Douglass: CIT 7.d. Rick Dobyns: UI Faculty Senate request for increasing ice -free sides Iks 7.e. Amanda Mosley: Free Public Wi-fi 7.f. Lori Kendrick: September 1, 2020 Council Meeting 7.g. Jerry Bokassa: Issues 7.h. Community Transportation Committee: Please Expand Affordable Transit Ti. COVID-19/Mask Mandate: Wyatt Ehr 7.j. Black Lives Matter Movement/Systemic Racism/Police Policies: Alice Meng, Maqqie Huang, Nhelia Alemo, Miranda Ryle, Caitlin Lenz, Tommy Stevens, Ella Rosenthal, Tim Kieffer, Thomas Bogs, Cheryl Williams, Lou Sky, Rod Kuenster, Jesse Singemnan (x2), Patti Droessler, Henry "Nid AM, Carol deProsse (x5), Ellie M., Lilly Woodard, Tristan L., Max Moran, Leah Smith, Emily, Woodard, Bailey Epps, Anna B., Mari Whark Zanne Novick, Sam Wiley, Madeline Sics, Brooke Tarvin ,Z-�re&, End of Consent Calendar Aeon:l lam® s 1 -7 D 8. Community Comment (items not on the agenda) [UNTIL 8 PM] Community Comment will be continued, if necessary, prior to "City Council Information" item at the end of the meeting agenda. September 15, 2020 Iowa City City Council Agenda Page 6 9. Planning and Zoning Matters 9.a. Conditional Use Permit - Herbert Hoover Highway Letter to the Johnson County Board of Adjustment recommending denial of a conditional use permit for a kennel and daycare facility in the County Residential (R) zone at Lot 2 and Outlot A of Lovik First Subdivision within Fringe Area B - Inside the Citys Growth Boundary of the City/County Fringe Area. (CRE720-0002) Comment At the Planning and zoning Commission's August 20, 2020 meeting, the motion to recommend approval of the conditional use permitfailed by a vote of 3-3 (Townsend, Signs, and Craig dissent). The Commission recommended denial of the proposed kennel and daycare facility due to the pro)dmity of neighboring residences within City4imits. [Deferred from 09/01/2020] APP rTyv r>f�n , � --- b � i C w I+ � i�cu c�i�-� sry^ Action ppa ver acyJ r -j-f ais, - nY j rn �s- l rl_v , Regular Formal Agenda 10. Amend Water Collection Ordinance FY20 Ordinance amending Title 3, "City Finances, Taxation and Fees', Chapter 4, "Schedule of Fees, Rates, Charges, Bonds, Fines and Penalties", Section 3, entitled "Potable Water Use and Service," of the City Code, to increase or change water service charges and fees in Iowa city, Iowa and amending Title 16, entitled "Public Works", Chapter 3A, entitled "General Provisions", Sections 5, 6 and 7, entitled "Establishing City Utility Accounts; Deposits Required", "Billing and Collection Procedures; Delinquent Accounts" and "Discontinuation and Restoration of Service" to make delinquent account collection fees and procedures more equitable and just. Comment The proposed ordinance is intended to provide for updates that pertain to the City's initiatives in racial and social equity. The ordinance changes include an elimination of the shutoff carding notice and the associated fee, a reduction of the service reconnection fee, and a 5% increase in the late fees to provide for the cost to send customers a delinquent letter and the ability to communicate notices to customers electronically onically via e-mail and text messaging. 1. Public Hearing 2. Consider an Ordinance (First ConsideratioQ iS#- Com; ��,�oi — �%�c COY" LoLr-k— C)f 2, S"113 W$ i YAP r I k i k, I `I- I� I��r-, I l�� czs vo-} +r-�_ r10 . September 15, 2020 Iowa City City Council Agenda �ge 7 11. Prohibition on Feeding Deer �o -`-4g- Ordinance amending Title 8, entitled "Police Regulations," Chapter 4, entitled "Animal Services," to prohibit feeding of deer. (Pass & Adopt) Comment The CitVs Long -Term Deer Management Plan calls for consideration of amending the City Code to prohibit intentionallyfeeding deer. This ordinance prohibits such feeding. ISU Extension and Outreach, among other entities, recommends against feeding deer. .on: a� 12. Truth and Reconciliation Commission 20-�1--2Z Resolution establishing Ad Hoc Truth and Reconciliation Commission. Comment Creation of an Ad Hoc Truth and Reconciliation Commission is one of the commitments made by the City Council in Resolution No. 20-159 to address the Black Limes Matter Movement and Systemic Racism. [Deferred firm 8/18/20 and 9/01/20] ; i Action: i Ir cz C` i SC&I 13. State CDBG-CV Funding 2-0 _"-2-z--9 Resolution approving an application to the Iowa Economic Development Authority for State CDBG-CV funds. Comment The City of Iowa City anticipates receiving $686,610 in CDBG-CV funds from the State of Iowa to prevent, prepare for, and respond to the COVID-19 pandemic. The City Council will hold a public meeting and consider a resolution approving the application to the state and proposed uses of funds. Action: AA i YVUS e I -7 S t� 14. Riverfront Crossings Affordable Housing Requirement - Fee -in -Lieu 2-0--2-30 Update Resolution establishing the fee an owner may opt to pay in lieu of providing affordable housing in the Riverfront Crossings District and rescinding Resolution No. 18-213. Comment The RKefront Crossings Affordable Housing Requirement allows for an owner to oontribute a fee as a means to meeting the affordable housing requirement The ordinance requires that the fee shall be determined biennially by resolution, based on a formula that analyzes the difference between market rate units and units subject to the affordability requirement The fee was set at $94,652 per unit in August of 2018. Based on this analysis method, the proposed fee, effective after passage of this resolution, shall be $112,853. Vlb September 15, 2020 Iowa City City Council Agenda Page 8 15. Council Appointments Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated 15.a. Climate Action Commission Climate Action Commission - One vacancy to fill an unexpired term plus a three-year term. Upon appointment - December 31, 2023. (Katie Sarsfield resigned) on: r r m im YhS T- ►mss' "7/� 16. Announcement of Vacancies - New 'Sr--' Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after the initial announcement; but will continue to advertise vacancies on the City website and Council agenda. More information may be found on the City website or in the City Clerk's office. Public Art Advisory Committee (At -Large) - One vacancy to fill an unexpired term. Upon appointment - June 30, 2023. (Tonga Kehoe resigned) Correspondence included in Council packet. Applications must be received by 5:00 P.M., October 27, 2020 17. Announcement of Vacancies - Previous Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after the initial announcement; but will continue to advertise vacancies on the City website and Council agenda. More information may be found on the City website or in the City Clerk's office. Planning and Zoning Commission - One vacancy to fill an unexpired term. Upon appointment - June 30, 2021. (Carolyn Dyer resigned) Human Rights Commission - One vacancy to fill an unexpired term plus a three-year term. Upon appointment - December 31, 2023. (Zachary Rochester resigned) '•• •moi• •- -r- -• • II -•�� •� �! X1.1 September 15, 2020 Iowa City City Council Agenda Page 9 Airport Zoning Board of Adjustment - One vacancy to fill a five- year term, January 1, 2016 - December 31, 2020. (Formerly advertised) Historic Preservation Commission (E. College St} - One vacancy to fill a three-year term, July 1, 2018 - June 30, 2021. (Term expired for Esther Baker) Historic Preservation Commission (Northside - One vacancy to fill a three-year term, July 1, 2020 - June 30, 2023. (Term expired for Thomas Agran) Historic Preservation Commission Poodlawn} - One vacancy to fill an unexpired term. Effective upon appointment - June 30, 2021. (Lee Shope resigned) Telecommunications Commission - One vacancy to fill a three-year term, July 1, 2020 - June 30, 2023. (Term expired for Kyla Paterson) Vacancies will remain open until filled. 'Se'A"8. Community Comment [IF NECESSARY] (ITEMS NOT ON THE AGENDA) 19. City Council Information�� 20. Report on Items from City Staff a. City Manager b. Assistant City Manager C. City Attorney d. City Clerk 21. Adjourn J Tl� S -7 l� . September 15, 2020 Iowa City City Council Agenda Page 10 Late Handouts Distributed 2-0 (Date)(Date) rir , AkL °I CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org City Council Agenda — September 15, 2020 — Regular Formal Meeting Information submitted between distribution of packet on Thursday and close of business on Tuesday. Late Handout(s): Consent Calendar Item 7 Correspondence: Item Ti. COVID-19fMask Mandate: David Greedy, Rebecca Calacci Item 7.g. Jerry Bokassa: Issues (x2)