HomeMy WebLinkAbout11-02-2020 Climate Action CommissionIowa City Climate Action Commission Agenda
Monday, November 2, 2020, 3:30 — 5:00 p.m
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Meeting Agenda:
1. Call to Order
2. Roll Call
3. Approval of October 5, 2020 minutes
4. Public Comment of items not on the Agenda
-Commentators shall address the Commission for no more than 3 minutes. Commissioners shall
not engage in discussion with the public concerning said items.
5. Staff Announcements
a. Action items from last meeting
b. Voluntary Bias and Equity Training for Boards and Commissions Dec. 2
c. Schedule presentation of Methane Study results
d. Updated Action Plan report (see attachment).
6. Old Business:
a. Building Density and GHG Emission, Draft Memo
b. Discussion of revised formal statement regarding equity:
"Racial discrimination and social injustice have no place in our nation or Iowa City. They
produce disparities in health, poverty, and decision -making power that increase
vulnerabilities to climate change and hazards. As Climate Commission members, it is our
responsibility that the climate actions we advocate serve to diminish these disparities.
We acknowledge that the stakes of climate change are highest for the most vulnerable
members of our community. We commit to ensuring that equitable approaches and
social justice are integral to our discussions, decision -making, and actions. We recognize
that public engagement must include diversity. To assess equity in the climate actions
we consider, we will use the equity and co -benefit review checklist and related tools,
and welcome guidance from the City's Human Rights Commission and the City's Office
of Equity and Human Rights."
7. New Business:
a. Update on working groups
i. Buildings (Krieger, Karr, Soglin)
ii. Transportation (Leckband, Giannakouros)
iii. Outreach (Krieger, Fraser, Holbrook, Bradley)
iv. Equity/Adaptation (Tate, Hutchinson)
v. Waste (Bradley)
8. Recap of actionable items for commission, working groups, and staff
9. Adjourn
If you will need disability -related accommodations in order to participate in this meeting, please contact
Sarah Gardner, Climate Action Engagement Specialist, at 319-356-6162 or at Sarah-pardner@iowa-
cityorq. Early requests are strongly encouraged to allow sufficient time to meet your access needs.
MINUTES PRELIMINARY
IOWA CITY CLIMATE ACTION COMMISSION
O C T O B E R 5, 2 0 2 0— 3:30 PM — FORMAL MEETING
ELECTRONIC MEETING
Electronic Meeting
(Pursuant to Iowa Code section 21.8)
An electronic meeting is being held because a meeting in person is impossible
or impractical due to concerns for the health and safety of Commission
members, staff and the public presented by COVID-19.
MEMBERS PRESENT: Stratis Giannakouros, Ben Grimm, Grace Holbrook, Kasey
Hutchinson, John Fraser, GT Karr, Matt Krieger, Jesse Leckband,
Becky Soglin, Eric Tate
MEMBERS ABSENT: Madeleine Bradley
STAFF PRESENT: Sarah Gardner, Ashley Monroe, Brenda Nations
OTHERS PRESENT: John Barr, Cheryl Miller, Warren McKenna
RECOMMENDATIONS TO CITY COUNCIL:
By a vote of 10-0 the Commission recommends the Johnson Clean energy district continue to
work with the City Council and city staff on this study proposal.
CALL TO ORDER:
Krieger called the meeting to order.
APPROVAL OF SEPTEMBER 8, 2020 MINUTES:
Fraser moves to approve the minutes from September 8, 2020 with minor edits noted by
Krieger.
Tate seconds the motion, a vote was taken and the motion passes 8-0 (Giannakouros and
Grimm not present for the vote).
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA:
Climate Action Commission
October 5, 2020
Page 2 of 11
John Barr followed up on an item from last month's meeting where he was looking to ascertain
that members of the Commission had received a letter of August 24, from Chris Stephen, which
was cc'd to this Commission, having been originally directed to the Parks and Recreation
Commission. He wanted to verify commissioners had received the letter and that it would be
included in the official documents of the Commission.
Krieger confirmed it was included in the packet this month.
(Stratis Giannakouros, Ben Grimm joined the meeting}
RECOGNITION OF BRENDA NATIONS, IOWA CITY CLIMATE ACTION COORDINATOR:
Krieger noted this is Nations' last meeting as she is retiring and Commissioners, many of whom
have worked with Nations a long time, wanted to say a few words and thank her for all the work
she had done. Krieger began by saying thanks so much for the work that Nations has done. He
knows she's been at it for a very long time. He acknowledged sometimes it could be frustrating
that things weren't progressing as quickly as desired back when there was no urgency around it.
Krieger recognized Nations has been a leader locally, across the state, and nationally on these
issues and the Commissioners are very lucky to have had her as an asset and working on these
issues in the community.
Fraser said Nations is one of those people that can make things that are very complicated and
very messy look easy and seamless. Nations never complained about anything and he
appreciated her very much. He is saddened that she will be gone but happy that she will be
retired and doing fun things.
Soglin acknowledged she has gotten to work with Nations in many different avenues and always
she brings an enthusiasm that will be missed. Nations has set such a good base for them to
build on and Soglin is confident things will move ahead and will do Nations proud.
Leckband thanked Nations for all her hard work.
Tate stated he has been working with Nations over the last several years and found her to be
highly knowledgeable but also open minded about learning new things and adding perspective.
He also noted he is in a point in his career where he tries to only spend time on substantive
projects with people he likes and stated Nations always has a really positive attitude, and he's
enjoyed working with her. Tate wished Nations only the best moving forward and hopefully once
COVID dissipates they will see each other again in a coffee shop around downtown sometime.
Hutchinson noted that aside from Nation's knowledge and the talent that she brought to the job,
one thing that she has always appreciated is Nation's attitude. It has always lightened the mood
and created a very welcoming atmosphere, which has always increased comfort levels and
ultimately produced more effective communication.
Grimm noted he has just gotten to know Nations over the last year but from his standpoint, she
always offered a lot of guidance on where he should go and what information he needs to have
available as far as the Climate Action Commission and progress that has been made. As
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someone that's new to the group, he appreciated the time Nations has given him to get him up
to speed.
Giannakouros echoed everyone's sentiments in terms of professionalism and competency. He
noted he finds sustainability can be a challenging space and it's easy to get down and get
depressed. He always looks forward to hearing and seeing Nations. She is the hallmark of
someone who's decent, and he will miss her profoundly.
Nations thanked everyone for the kind words and said it's been a pleasure to know all of them.
She noted she has been working with some for a really long time, and after having been an
office of one for so long it felt so wonderful to have climate people to talk to who cared and she
appreciates all of the time that the Commission has put in, and all of the effort that they've put in
to help guide this work.
STAFF/COMMISSION ANNOUNCEMENTS:
Introduction of new Commission member, Ben Grimm: Nations introduced Grimm as the
newest member of the Commission, noting it's great to have someone from the school system
be a part of this work, too.
Grimm gave a little background on himself. He has a horticulture background and grew up
working on athletic fields. He specializes in taking new operations and getting them up and
running. He was hired by the school district in 2013. Prior to this, the school district contracted
out the grounds to a contractor or a series of contractors for 26 years. He was hired in to
actually get the department implemented. He continued to develop his skill sets farther and
then ended up doing a lot of work within integrated pest management, which really got the
attention of some of the local community members and the different colleges. Through those
networks he branched into sustainability operations. He has the ability to adapt and take
situations where there's no procedures, no processes, and try to figure out how to connect the
right people and the right procedures to get an achievable outcome. Regarding the school
district, he doesn't want to say that they're completely ahead of the curve on greenhouse gas
and emissions and environmental, but schools need to operate the most efficient way possible,
so they actually had started implementing a lot of environmental measures like geothermal and
energy conservation designs into the buildings early on and therefore are ahead of the curve on
a lot of their buildings. Additionally. in the last couple years, they've seen students become more
and more interested in the environmental movement and really pushing that. Like the
community, and society as a whole, the district is really progressive about equity and
sustainability and trying to lead by example. Part of his job is to try to bring that all together and
put together a nice sustainable operation
Action Items from last meeting: Nations noted they completed all the tasks from the last
meeting. She sent the orientation information to the member, Grimm. They updated the excel
file to show all the staff updates and will pull out what the working groups need to be aware of.
They put the solar energy presentation on the agenda again and distributed the updated files.
Additionally, the equity statement is on the agenda.
Progress Updates on Climate Action and Outreach Office Updates: Nations stated they
awarded the five Climate Action at Work Awards during the Climate Fest. Newman Munson
won for buildings, Adamantine Spine won the transportation award, Dumpling Darling won for
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waste management, Old Brick won for adaptation, and Crowded Closet for sustainable lifestyle.
All the organizations were really pleased to get those awards. The hope is for the award
program to progress using maybe some different categories. She acknowledged the good
applications from the County and then the school system and said perhaps in the future they will
have different categories for nonprofits and businesses and expand it in a way so they can be
more inclusive as to who gets the awards.
Gardner also shared the Climate Fest happened, and by all indicators it seems to have gone
very well. They had some glitches on the night of the virtual film screening (some residents
weren't able to access it the way they would have liked them to) but otherwise everything else
seemed to have rolled out pretty smoothly. They had several positive press impressions with
interviews with the local papers and a local TV station out of Cedar Rapids. She put on the
website some video highlights and some of the videos that were created during the festival.
The recap video shows some of the submissions that came in for folks submitting their climate
stories and it is really moving. Gardner stated that the resources that were created for the
Climate Fest are going to remain active on that website and continue to serve as a resource in
the community.
Gardner next discussed the marketing RFP, which received 11 proposals, 10 of which were
viable. One company didn't have all the required information, and when the City reached out to
ask if they'd like to amend their proposal, the company declined to do so. There's a wide range
of proposals in terms of what they are offering to do, and also a wide range of price points. They
are now in the process of phase one scoring, which is where staff go through each of the
applications individually score them. Any application that receives a score above 80 out of 150-
point scale, is eligible to be brought in for an interview. Once they identify the ones they would
like to bring in for interviews, they'll move to that phase.
Lastly, Gardner stated the Climate Ambassador Program has launched and they've had 22
applications so far. They will continue to keep the Commission posted and are still on track for
the program to launch on October 19.
OLD BUSINESS:
Johnson Clean Energy District — Cheryl Miller: Krieger noted this was introduced at the last
meeting and there was a lot of good discussion. Since that meeting, the updated proposal was
sent out to the Commission. The next steps are for Johnson Clean Energy District to work with
and develop a partnership with City Council and to take this proposal to City Council, but first
they are looking for that endorsement from this Commission.
Miller stated again that she and Warren McKenna are two members of the committee that's
been developing this project over the last few months. McKenna is retired from the Farmers
Electric Cooperative in Kalona. Miller reiterated they brought this proposal for a solar energy
planning study to this Commission last month and were here to answer any further questions.
Then they will ask for the Commission's recommendation to move this proposal forward.
Miller noted that the context for this proposal is the Climate Action Plan Accelerated Agenda,
which called to have taken concrete steps towards establishing a utility scale solar project with
MidAmerican by the end of 2020. Following the demise of the Waterworks project last spring,
this was an attempt to keep a utility scale solar project on the agenda moving forward. She
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stated they received a lot of good feedback from the September meeting and a lot of approval
for the big picture approach that they're taking. They are investigating different options, the
technical issues like infrastructure and capacity of the infrastructure, as well as the transmission
infrastructure, different sites, and different kinds of partnerships to bring solar energy to Iowa
City. They believe education/outreach to be a major component of this proposal, so that they
can really educate people and build support and avoid the type of opposition that cropped up in
the past. Miller stated that working with the climate ambassadors would be a real opportunity to
talk about solar and reach out to people. Some of the questions that they received at and after
the last meeting involved how rigorous the analysis would be. Miller stated again this is a
preliminary study to identify options, specifically on private and not just public lands. Once
they're able to do that, in a next phase, they can look more in depth, including engineering and
economic assessments of the most promising options that they're able to find in the community.
People also asked about the opportunities on -site solar arrays could provide and that would
hopefully be a few megawatts of solar energy to the community. Miller added it would be great
to work with the school district at the opportunities there as well as identifying sites where
private landowners are interested in utility scale installations on their land. The Iowa Solar
Energy Trade Association has information about long term land leases for solar showing they
are three and four times higher than land lease rates for cropland rental rates. Therefore, there
could be some interest in the fringe area of Iowa City and private landowners being interested in
learning more about the potential for utility scale solar. Regarding the economic benefits of solar
energy, McKenna has been trying to quantify some of the potential economic benefits of locally
generated solar energy so he can talk about what are the possible benefits, for example, of 100
megawatts of solar energy.
McKenna stated they had been exploring the 100-megawatt goal and Miller forwarded to him
the greenhouse gas emissions community wide inventory update for 2017. He took the
numbers from appendix six and just applied seven and a half cents a kilowatt, which is about
$80 million a year that is leaving Iowa City. So, a 20% goal would be about $14 million on 2017
numbers of reduction, and if that were invested in solar, it would be of anywhere from a four to
seven, eight year payback. The study will help them break it down from the greenhouse gas
study for residential, commercial, industrial, and how many sites would be required. Then the
study would further identify those sites. They are currently gathering the numbers of what's
already installed in Iowa City to basically quantify these numbers.
Miller stated they can share McKenna's tables where he's trying to figure out a different rate,
and what could be the potential economic impact of this to learn some of the economics of solar
energy. Miller noted some of the other reactions that they got to the study were questions about
where they could find some cost savings in it, so they have been reaching out to the City of
Iowa City and MidAmerican Energy to talk to them about data. This includes access to data
about the transmission infrastructure, loads, and all the various bits of the data that would need
to go into this study. They are also in talks about partnering with the University of Iowa so that
they can have access to graduate students to assist with the GIS work and different economic,
environmental and social analyses that they think would be an important part of this project.
They have made a very generous proposal about what work they'd be able to do for very low
costs so that's very encouraging. Miller said they are continuing to look for more partners, such
as bringing in the downtown district and financial institutions who hopefully would be interested
in a project like this and can help with funding to make it happen.
Krieger said given how the initial project at the Waterworks Park did not pass through City
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Council, he sees an opportunity in a study like this to outline what all the potential options are so
that people don't just have a single choice to react to. He would like to thank the Johnson Clean
Energy District for putting this together and also thinking more broadly about it.
Giannakouros asked, when they talk about proposed economic benefits in the study, are they
talking about helping MidAmerican build utility scale solar owned by MidAmerican or is the crux
of it asking MidAmerican to agree to interconnect to a solar park or solar committee on solar?
McKenna replied that part of the study would be on projects MidAmerican could build/own, but
they have also identified about 20 industrial sites, about two megawatt or larger, 210
commercial sites, that could be not necessarily developed by MidAmerican. Residential would
take 2000 to 2500 residential sites at a certain size to fill out 100 megawatt or 20% load and
some of that could be co -owned or co -developed by MidAmerican, some will be residential
promotion or industrial or outside investors.
Giannakouros asked if they have considered putting language in there to guarantee that the
work goes to a local installer and not being done by an outside installer. Miller confirmed
Johnson Clean Energy District is all about how to benefit the local community's supply chain,
how to really build the energy economy here. Giannakouros understands they cannot say
guarantee but it should be something that is strongly considered, and there are local installers
who can do that, they're not getting that work traditionally, but this is an opportunity to continue
to build those capacities.
Fraser asked if MidAmerican is going to welcome this, or have tolerated resistance, and what's
their reaction going to be? McKenna said they haven't identified how much solar is in Iowa City,
but why they brought him on board basically is to find solutions on how to interconnect this. He
doesn't know whether they MidAmerican will welcome it or not, but on the larger projects of the
industrial, or the two -megawatt projects, it would be nice to have a partnership. Miller added
they're just beginning to reach out to MidAmerican and see what type of partnership they can
develop with them. She has heard a lot of positive comments from the staff about working with
MidAmerican on these kinds of projects, and obviously, there was a project that was that was
going forward until it was stopped in April. They're very hopeful that this is going to be a great
thing for them as well as for the rest of the community.
Leckband noted they have partnered on the revamped solar bill to meet the installers and
consumers and guarantee benefits for both parties. He acknowledged there are limitations on
the data that they can give out about the grid, due to the Federal Electric Regulatory
Commission and their standards on security/sensitive information that can't be shared publicly.
That being said, there could be avenues for NDA or something like that, but the Iowa City
franchise agreement in the City Code obligates MidAmerican to participate in a solar study
within the framework of existing law.
Soglin stated she feels Miller and McKenna have revised this proposal in a way that addresses
many of the concerns that the Commission had last time but noted this does not replace the
robust work that needs to be done for energy efficiency. The best work with energy is always
the energy not used, whether it's clean or not, and so that's something this Commission will still
need to address and keep eyes on. She noted there's important equity issues related to that as
much as this scope of work includes equity considerations, there's very separate equity
considerations when it comes to energy efficiency. Soglin also noted if they're looking at the
fringe areas, they may start to get into the territory of Alliant Energy or Rural Electric
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Cooperative.
Leckband noted that is a good point and the wastewater plant was outside of MidAmerican
territory and in REC, so those will be additional stakeholders moving forward and should be
included.
Giannakouros had a minor point about the scope of work: he feels it would be useful for this
study, when it's finished, to have some sort of explicit assessment of the alignment of the
alternatives with existing City goals, or objectives, related to climate equity.
Tate noted there was a lot of discussion at the last meeting was about rental units and low
income areas and asked were any of those areas identified in this proposal. They have
identified some commercial areas, perhaps large commercial residential units — wouldn't the
hook be that this could benefit both the landowner and the tenants? McKenna stated they
talked about a portion of this to be community solar and haven't discussed the low-income
option at length so it is part of the conversation.
Krieger moved to recommend the Johnson Clean Energy District continue to work with
the City Council and City staff on this study proposal.
Giannakouros seconded the motion.
A vote was taken and the motion passed 10-0.
Working Group Evaluation: Krieger noted the goal here is to address how to proceed with the
working groups, whether each of them operates in the same way, should they all continue, and
whether clear expectations are set for them. He knows some of the working groups over the
last month have already started discussing this internally amongst themselves, so he opened it
up for discussion.
Leckband said they did discuss this at the transportation working group and because of the
nature of some of the stuff that they've been waiting for based on the different projects, they
agreed it would probably be best to move towards a project based meeting rather than just
having a standard meeting. They also discussed different projects like the transit study and the
EV readiness plan, and focusing in on a project basis to support those discrete actions and
goals.
Karr noted in the building working group they are somewhat unique because they were asked or
given a few specific items from Council to report back on and had report that Council wanted
them to generate. He suggested maybe each working group discuss and have a goal or
homework for the group to do, and then meet depending on the item and solicit additional
members for the working group depending on the item. He noted in the building working group
they have had a couple of projects that they have been working on (reaching out to ICAR, the
local realtors organization, and exploring the idea of a Home Energy Score and those types of
things). If there are issues with equity, or transportation or waste, maybe they can have some
collaboration. He likes the idea of having a standing meeting, but with a certain goal in mind,
because it feels like otherwise, it's a pretty big topic. He would also like to see a quick report in
writing on what each group is doing at each of these monthly meetings and then if another
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group has an interest or can help they can reach out.
Krieger agreed and liked the idea of having something that's submitted ahead of time as a quick
update in the packet.
Giannakouros asked about the timing to get that info in the packet. Krieger stated the packet
and agenda are finalized the Wednesday before the Commission meeting and the draft of that
agenda is put together even days before that so it would mean getting an update from the
working groups probably a week ahead of the meeting.
Krieger noted the outreach working group met to talk about this as well, but outreach is a little
bit different because they're more broad in their membership and they have more members than
any other working group. He said that might actually be a goal for some of these other working
groups, to broaden the membership to provide kind of more diverse perspective. The outreach
working group talked about how they could be actively looking for ways to engage the Plan and
implementation actions. So, for instance, this Commission could assign a specific task or
Council could assign a specific task, but the working groups themselves could also be looking at
the Plan for ways that they could be engaging specifically on specific tasks, on their own. Each
working group can create strategic goals for that specific working group on what they should be
focusing on and actively working on. Krieger added the outreach working group also talked
about working groups having the skills and connections specific to the area and should have
diverse membership to provide varied input and members of those working groups should also
be thinking about the community.
Grimm said he can only really speak as an outside community member looking in at this point
since he is new, but the thing that he always sensed or noticed was they have this Climate
Action Commission but there was never any central goal that was then distributed or charged to
the individual working groups. He always thought it would be beneficial for the Commission to
be working as a whole and then requesting that information and going down to the individual
working groups. Having that structure, that stability, will ensure that there's always progress
being made, and it doesn't become stagnant within the working groups.
Tate noted this discussion of diversity is important, but he is reaching the conclusion that
inclusion of diverse voices is more important than just diversity. So they have to be careful that
they're not using diversity simply in terms of groups that they communicate, but rather these are
the perspectives of folks that are part of decision making processes and analysis.
Krieger asked if there are strong feelings about moving forward with working groups or are there
other comments or direction that's recommended.
Soglin added they still will have to see the balance of how the working groups do reach out and
engage other folks or different projects, while at the same time making it a working group. By
definition, a working group means those on the Commission do the work. In a sense, outreach
and engagement is needed to do that work, but outreach and engagement also are a very
specific thing and maybe there's ways the outreach committee, as well as the climate
ambassador program can make the connections. The equity and adaptation group have been
exposed to the report that the City has generated about different groups in the community and
hopefully all the Commission can get access to that. She agrees it's going to be a balancing act
and each working group may have to come up with a way of talking to the public, or when they
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have public comment within a working group, to take an idea and revisit it next time because
they may not necessarily be able to address somebody's idea on the spot. They need to make
sure there aren't misunderstandings and hurt feelings or any sense that they don't care.
Krieger suggested perhaps taking an approach where this Commission is assigning tasks
and/or expectations around certain topics for further review. For instance, they had John Barr's
letter that came as part of this packet and that seems like an opportunity to assign that to a
working group for further review.
Krieger noted this was a good discussion about the working groups and the expectations
around them for assigning and reviewing tasks. He added if there isn't anything for that specific
group, then there's probably no need for them to just have a standing meeting for the sake of
having it. Additionally, the other expectation is if there are updates to provide them for
distribution in the packet by the last Monday of the month.
Giannakouros noted since the transportation working group in particular does not have a lot to
do as they are waiting on the study, and also given the nature of transportation whether it's
electrifying vehicles and EV transition, is big scale, there's not a lot for them to suggest in terms
of policy. Therefore he would happy to work on other things.
NEW BUSINESS:
Discussion of making a formal statement around equity:
"Racism, injustices and hurtful disparities have no place in our nation or in Iowa City. As Climate
Action Commission members, we will ensure that equitable approaches and social justice are
always part of our discussions, decision- making and actions. We recognize with climate change
the stakes are highest for the most vulnerable members of our community, and that public
engagement must include diversity. We will use the equity and co -benefit review checklist and
related tools in our work and welcome guidance from the City's Human Rights Commission and
the City's Office of Equity and Human Rights. it
Soglin first wanted to reiterate how they generated the statement and why. The goal here is to
hold the Commission members accountable. Tate made a good comment in the last
Commission meeting that this isn't to make a performance of a statement, it's to have something
that they have to follow and hold themselves accountable. Soglin drafted it and Gardner
reviewed it. Soglin drafted the statement as a goal but she is fine with additions or changes if
something wasn't clear, it is to be a Commission statement.
Tate thanked Soglin for taking the lead on this and acknowledged it is a nice statement.
Perhaps they should include an acknowledgement of where they are because it's not
performative but helps give a little bit towards the gravity of what they're talking about here.
Tate and Soglin and Gardner will continue to review the wording and share an edited statement
next time.
Fraser acknowledged the key is having a properly written statement and what Soglin wrote is
very acceptable. Anyone could wordsmith it forever, and he isn't suggesting that they not
wordsmith it, but that having a statement is lovely yet it doesn't mean anything if their actions
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don't follow what the intent of the statement is. It's really a matter of what the actions going to be
once they have a statement. His only comment is that they all understand that it says right there
what they're supposed to do, and their obligation as members of the Commission and members
of working group is to follow through on what their statement is.
Soglin noted the statement mentions equitable approaches and justice are part of the
discussions the decision making so it's a very action forward statement but agreed it will be on
the Commission to hold themselves to that.
Update on Working Groups:
Tabled due to time constraints.
RECAP OF ACTIONABLE ITEMS FOR COMMISSION, WORKING GROUPS, AND STAFF:
Krieger noted if working groups are active over the next couple few weeks please provide an
update to be added to the next agenda. That can be sent to Krieger or Gardner by the last
Monday of the month.
The Equity/Adaptation working group will review the letter from Chris Stephen that John Barr
regarding tree removal at Scott Park discussed earlier in the meeting.
ADJOURNMENT:
Krieger made a motion to adjourn.
Soglin seconded the motion.
A vote was taken and the motion passed unanimously.
CLIMATE ACTION COMMISSION
ATTENDANCE RECORD
2019 - 2020
0
0
NAME
TERM EXP.
N
0
0
N
0
N
0
N
0
N
0
IV
0
IV
0
0
0
0
0
0
0
0
0
0
0
Madeleine Bradley
12/31/2022
X
X
O/E
X
X
X
X
X
O/E
John Fraser
12/31/2020
X
X
X
X
X
X
X
X
X
Stratis
X
Giannakouros
UI Re p
X
X
X
X
X
X
X
X
10
Climate Action Commission
October 5, 2020
Page 11 of 11
Grace Holbrook
12/31/2021
O/E
O/E
O/E
X
X
X
X
O/E
X
Kasey Hutchinson
12/31/2022
X
X
X
X
X
X
X
X
X
GT Karr
12/31/2020
X
X
X
X
X
X
X
X
X
Matt Krieger
12/31/2020
X
X
X
X
X
X
O/E
X
X
Jesse Leckband
MidAmerican
Rep
X
X
X
X
X
E
X
X
X
Katie Sarsfield
12/31/2020
X
X
0/E
X
X
0/E
X
--
--
Becky Soglin
12/31/2022
X
X
X
X
X
X
X
X
X
Eric Tate
12/31/2021
X
X
X
X
X
E
X
X
X
Ben Grimm
10/31/2022
--
I --
I --
I --
I --
I --
I --
I --
I X
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM=No
Meeting
-- -- = Not a Member
11
Progress update on "Accelerating Iowa City's Climate Actions" as of 10-28-20
New/ plan Month to
Action Next Alignment Initiate Workplan Equity Focus Status
Stea
Solar Partnership with
New
1.5
April
Brought forward one project to City Council in
If the City pursued a plan to site solar infrastructure,
Underway
MiclAmerican
April and was not approved. Will assess
the plan would require examination of equity
opportunities as locations or chances present
throughout process.
themselves. Discussions could be community -
initiated, such as the interest from JCED
proposal to create a solar placement study for
Iowa City to engage community in conceptual
conversations and planning for potential solar
sites. Commission recommended JCED
approach Council for further consideration.
Council agreed that staff should explore the
project with community stakeholders.
Meeting forthcoming in Nov.
Encourage the Local Realtor
New
1.1 & 1.6
May
Staff met with local realtors from ICAAR
Benefits for informed buying/selling, may need
Underway
Community to Include Energy
about housing trends and potential for
incentive assistance later on, if concentration of
Performance in the Multiple
education and cooperation on energy
activity falls within only a few neigborhoods or
Listing Services (MLS)
efficiency and projects benefitting residential
stakeholder interest lacking. Education for all
Property Inventory
properties. ICAAR and City exploring example
residents and renters about housing with energy
programs and will return to meet again later
efficiency and indoor air quality speaks to equity
this year. In the iterim, City staff is collating
concerns. Commission and Working Group
information about assistance programs, many
recommendations and feedback needed.
of which enhance climate action initiatives.
ICAAR is supportive of sharing these programs
with the community. Working groups may
identify additional suggestions or examples
from successful programs elsewhere. ICAAR
shared that several initiatives supporting
sustainability measures are in development.
Underway
Launch a TIF-funded climate
New
1.2 & 5.4
May
In August Council finalized approved
action incentive program
establishing and approving Urban Renewal
aimed at reducing industrial
Areas at Heinz, Sycamore, and Scott Six and
energy consumption
approved changes to downtown URA in Sept.
2020. Staff is beginning to engage with
businesses in these areas and is encouraging
them to take advantage of funding assistance
in remaining years of the TIF agreement.
Advocate for State Adoption
New
1.1-1.4
May
Asked State contacts about progress for rule
Could support these efforts with help from education
Underway
of Advanced Energy Codes
making process. Response was that due to
and advocacy from underserved groups that directly
COVID, the spring 2020 meeting was delayed
benefit from housing improvements. Staff reached
with hopes to reconvene in fall. City staff
out to several aligned groups in September but did
preparing communications with elected
not hear back. A second attempt will be made.
officials for delivery pre-2021 session. Timing
may require advocacy efforts expanded into
2021.
Advocate for Aggressive New 1.1-1.4 May Eligible staff voted for adoption of new IECC Could support these efforts with help from education Underway
Energy Code Development codes earlier in 2020. This action also requires and advocacy from underserved groups that directly
and Adoption *(New) letters to and engagement with elected benefit from housing improvements. Staff reached
officials. Advocacy efforts expanded into out to several aligned groups in September but did
2021. not hear back. A second attempt will be made.
Promote Energy Efficiency
Next
1.1-1.2, 1.6
June
Initiate planning and needs assessment.
Imperative. Review of equity report and assistance
In
and Performance Tips to the
Identify resources, contacts, and content.
from EHR staff essential. Commission and Working
Development
Public
Assess web access and source development,
Group recommendations and feedback needed.
method of dissemination. Support eventual
actions with strategy from communications
plan (Action 5.1 - EDU); Communications RFP
proposals received and in review for
consultant selection. Priority issues can be
established prior to work by selected
consultant. Staff discussions with community
groups are positive and developing ideas. Will
bring concepts to Commission in Dec. for
refinement.
Partner with Stakeholders to
New
1.1-1.4
June
Started introduction to organizations, several
Use equity report to ensure stakeholders from
Underway
Promote Green Building and
more meetings and expansion of contacts
impacted groups are represented, and feedback is
Rehabilitation
necessary. Met with City development staff
shared with development community, landlords, and
and Home Builders Association. Plan to
builders. Commission and Working Group
engage small group of stakeholders to discuss
recommendations and feedback needed.
barriers and interest in pursuing green build
strategies to create new alliances/education
opportunities. A few ideas in development.
Support more actions with strategy from
eventual communications plan (Action 5.1-
EDU).
Enhance Energy Standards for
Received updated report from NDS on
Assisted households currently meet federal income
Underway
Next
1.1
June
City Rehabilitation Projects
current activity and efforts. Staff currently
requirements. Establish a mapped GIS inventory of
exploring alternatives for rehab projects and
energy efficiency assessments and investments.
ability for City to support incentives or
Ensure access to energy effciency and other
supplemented energy efficent equipment if
sustainable design elements in each project through
homeowners cannot/won't pay the difference
education and engagement.
to upgrade. Have met with two local HVAC
providers to identify key issues and ideal
projects. Proposal still in development; will
bring to Commission for feedback and further
guidance. Education components also
necessary - communications strategy
outcomes. Equity mapping started.
Create a More Robust Energy
Additional inspector budgeted in FY21. Met
Commission/Working Groups should assist with how
Underway
New
1.1 -1.2
June
Code Inspection Program
with NDS staff in September to review items
they would like to measure equity and what should
staff will be looking at and addressing
be reported to show progress.
through compliance checks, such as pre -
drywall conditoins, R and U values of walls
and windows. Altered inspections program
and initial education about necessary
inspections planned for initiation shortly after
additional inspector hired.
Develop or Partner with Local
New
1.1-1.4
July
As discussions with community organizations
Approach to populations served critical. Commission
In
Stakeholders on a
progress, new ideas for how to accomplish
and Working Group recommendations and feedback
Development
Comprehensive Climate
this task are being generated. Commission
needed for further development.
Action Rehabilitation Program
will need to weigh in on neighborhood pilot
program/s which are in conceptual
development. Explore RFQ for external
partner/s to implement a program. GIA crew
started again in late September, conducted
first in -home energy assessments in late
October and plan to continue with safety
protocols.
Incorporate Stricter Energy
New
1.3 —1.4
Aug
Begin review of options, develop revisions to
Greater equity can be achieved through a geographic
In
Standards into Tax Increment
policy, introduce for Council adoption.
distribution of benefits. Education and advocacy
Development
Financing Policies
Stakeholder process required. Buildings
could benefit populations impacted and served by
Working Group and Commission involvement
policy implementation.
in policy review. Currently working on
expansion of additional areas for energy
efficiency improvements funded by remaining
TIF. While codifying these efforts is not fully in
motion, staff continues to encourage actions
informally through development process.
Elements of recent development approvals
require energy efficiency measures, including
LEED Silver standard build (minimum of 8
points from energy category), rooftop solar,
low flow fixtures, and incorporated
stormwater improvements.
Americorps is focused on certain groups - seniors, low
Offer Free Home Energy
Next
1.1
Sept
Energy Assessments with the Green Iowa
nderway
Assessments through Green
Americorps team look slightly different this
income, veterans. Not sure how they track or report
Iowa AmeriCorps
year but still are included in their
these demographics. May need to get creative in how
responsibilities. Supplemental weatherization
audits are performed in light of Covid-19. Education
kits available through GIA, available to IC
delivery and equipment installation/provision
residents. Exploring non-Americorps group to
alternatives probably needed in short term. Establish
perform other weatherization services. GIA
a mapped GIS inventory of energy efficiency
crew begins in late September; opportunities
assessments and investments.
for training supplement to pursue enhanced
energy assessments and community
education.
In
Coordinate Neighborhood
New
1.1
Fall
Coordinate efforts with Neighborhood
Assess equity report to determine any areas of focus.
Energy Blitz Events
Planner, Recreation, and community
NDS can assist with housing/permit data that can
Development
organizations; Support actions with strategy
help focus on neighborhoods with less efficient
from communications plan (Action 5.1- EDU);
housing stock. Outreach to underserved groups may
will likely align this action with introduction of
spur interest in blitz programs or projects. Working
Climate Ambassador program. Party in the
Group recommendations and feedback needed.
Park efforts cancelled due to COVID-19.
Climate Action Grant awarded to Green Iowa
AmeriCorps for a lightbulb exchange, which
should be taking place in fall. Staff discussions
in progress, will bring concepts to
Commission for feedback and review. Root
for Trees one model for potential program,
learning and using to shape new, tiered
programs focused on buildings and energy.
Additional Notes
Commission
Working Group
This row shares more information for Commission members,
BE1 & BE2 discuss plans for educating and
BR1 - define how City should measure equity in
including probable action steps and questions from staff. For
engaging residents and business; B12 - await
housing inspection program; B15 - Recommendations
reference, follow up items are started with the Action code (far left
staff proposal for enhancing Energy standards
needed to develop comprehensive energy efficiency
of charts) (i.e. "1313" (Building Incentives, project 3))
for City rehabilitation projects; B13 - direction
building rehab programs, identify best practices,
on neighborhood energy blitz programs,
suggest example programs, assist with equity efforts;
including type, scale, areas of focus for
BR2 - involvement in stakeholder review when
programs
proposal shared later in year
New/
plan
Month to
Action
Next
Workplan
Equity Focus
Status
Alignment
Initiate
Ste
Complete the Transit Study
New
2.1
Ongoing
Completed study in early fall; was somewhat
Dependent upon study recommendations and Underway
and Implement
delayed from Covid-19. Presentation of
selected actions for implementation. Goal is to serve
Recommendations to Bolster
proposed measures went to City Council for
residents most needing transit service. Commission
Service and Increase
initial discussion on October 6. Interest in
and Working Group recommendations needed.
Ridership
moving forward with recommended system
route changes, more information coming this
fall for consideration of service expansions
and rate changes. Primary implementation of
recomendations to begin in 2021.
Establish an Electric and Fuel- New 2.2
Efficient Vehicle Purchasing
Policy
Track Adherence to City Idling Next 2.7
Policy
Significant Transportation
Education and Outreach
Campaigns
May Written policy completed in Sept. New text
includes preference for EVs, describes process
by which new vehicle purchases are
considered and directs purchase when
multiple factors determine EV appropriate
option and available for needs. Included in
Nov 2020 CAC agenda for reference.
May AVL equipment provides idling data. 37
vehicles currently have the technology and
another AVL for another 60 will be ordered in
FY2021. Reformatting reports to make it
easier to read for improved use and analysis.
Staff will compile data and CAO will assist
with reporting. Transportation Working
Group needs to define and clarify their
recommendation before staff can pursue
exploration of technology.
Although every vehicle the City purchases cannot be Complete
EV at this time, continually increasing the presence of
non -emitting vehicles creates a healthier air quality as
City vehicles move about and provide services in the
community.
Underway
New 2.3 August Transportation metrics are defined. Some of Review equity Report to identify groups and locations Underway
the metrics are not yet available from the to focus attention. Somewhat reliant upon
2019 Census. Climate Ambassador program is recommendations of transit study. Explore language
underway. Must continue to identify how we translations. Commission and Working Group
will engage all residents. recommendations and feedback needed.
Additional Notes Commission: Working Group:
This row shares more information for Commission members, TPP1 - Continued feedback on proposed TPP1 - Continued feedback on proposed Transit Study
including probable action steps and questions from staff. For Transit Study
reference, follow up items are started with the Action code (far left
of charts) (i.e. "1313" (Building Incentives, project 3))
New/ plan Month to
Action Next Alignment Initiate Workplan Equity Focus Status
Step
Initiate a Methane Feasibility Next 3.7-3.8
Study I I
Engage the Public to Compost Next 3.2
Organic Waste
Require All Park/Public Space New 3.5
Rentals to Recycle and Use
"Green" Event Best Practices.
Education Campaigns for Next 3.3
Neighborhoods to Reduce
Waste/Consumption at the
Source
r
May
June
Preliminary models discussed by staff in Consideration will be given after final
September. Plans and estimated costs are recommendations, to impacts on fiscal health of
being refined and should be presented to Enterprise funds and needs to supplement with rate
Council by year end. Study is near completion changes over time.
and staff project budget discussions
upcoming.
Underway
Resource Mangagement and NDS engaged in
Focus is reliant upon meetings with staff, current Underway
composting education. Course materials
efforts, working Equity Working Group, equity report,
created for educators Determine how to
translations services available, and outcomes from
tailor it with equity in mind. Expand
Communications strategy.
opportunities with local businesses. Tie into
carbon sequestration project underway. Plans
for increased downtown access to
composting in development. An education
unit for Climate Ambassadors focused on
waste.
June Staff reconnected for this project and
finalized simple agreements for sports
organizations renting athletic facilities.
Community education needed. Testing results
with athletics first but the next step to
general facility rental requirements will
require community and equity input.
July Met with Resource Management to assess
current materials. Staff is coordinating efforts
with Neighboorhood Planner, local schools,
and other City staff to share information.
Specific messaging about reduced
consumption or minimizing waste at the
source forthcoming, ideas welcome.
Must assess whether new requirements impact Underwa
populations differently. Working Group
recommendations needed.
Focus reliant upon meetings with staff, current Underway
efforts, working Equity Working Gorup, equity report,
translations services available, and outcomes from
Communications strategy.
Additional Notes Commission: Working Group:
This row shares more information for Commission members, WP1- When project is presented to Council, WCP1- Review new contracts for parks athletics use
including probable action steps and questions from staff. For Commission members may consider and provide guidance for general parks rentals,
reference, follow up items are started with the Action code (far left preparing a response or recommendation including equity review; WE1 and WE2 - feedback or
of charts) (i.e. "1313" (Building Incentives, project 3)) direction on how these programs are going
New/ plan Month to
Action Next Alignment Initiate Workplan Equity Focus Status
Steo
Adaptation
AE-1 Develop Climate Amassador New 4.2 May Program is in progress with 10 participants, as Development of program includes application process Complete
Team well as participation by the Green Iowa not reliant upon technology to participate. If tech is
AmeriCorps team. Initial cohort runs into necessary, will purchase tablets or other device to
December, with another application period loan to ambassador participants for training activities.
and new cohort starting in early 2021. Special attention paid to connection with local groups
that can recommend ambassador applicants. Initial
cohort varied in background and experience. a I
APP-2
Continue Implementation of
New
4.5-4.6
May
Work agreement executed with AES in May.
Geographic distribution, education variables Underway
the Natural Areas
Significant follow up with neighborhoods
dependent on groups impacted. Engage natural area
Management Plan
required during process. Planned
advocacy groups that can assist with public
concentration on intensive maintenance in
education.
neighborhood park prairies. Education
needed about purpose, need and care for
natural areas; build community partnerships
with advocacy groups. About 60 acres of
public land areas were prepared for prairie
Next
4.1-4.2
May
plantings this fall.
Equity Working Group will review Equity
Emphasis on highly impacted groups, targeted Underway
APP-4
Equity Review of
Neighborhood and
Report and determine further action.
outreach and collaboration for development and
Population Outreach; Develop
Commission review of project equity review
implementation of each climate action.
Outreach Plan for Populations
tool for City and other community climate
Highlty Impacted by Climate
projects. Staff has created a basic mapping
Change
tool/resource requested by Equity Working
Group. Additionally, staff is exploring better
Next
4.5
June
documentation for City climate equity efforts.
Met with Stormwater Team. Collect and
APP-1
Flood Mitigation and
Involving various community groups dependent on Underway
Stormwater Management
review current volunteer lists. Assess if we
makeup of existing volunteer listing and schedules.
Programs/Projects; Buyouts
need to promote existing program. Assess
Review equity report to verify benefits and
creek clean up volunteer process.
participation equitable.
AE-1
Partner with Project Green on
New
4.6
July
Root for Trees tree planting program began
Commission provided recommendations and Underway
a Tree Planting Partnership;
in October with high interest and over 250
feedback on program proposal. Income eligible
Incentives for Private Tree
vouchers requested. Residents are able to use
properties will be permitted a greater discount. City
Planting
a voucher for a discount on tree purchase
is tracking planting addresses (but no other
from Iowa City nurseries. Low income
identifying information) to monitor geographic
residents are permitted greater discount for
distribution. Additionally, staff engagement will be
tree purchase. Parks and Recreation
focused in areas that have less tree canopy than
Department is managing program and will
other parts of town. Engagement will also provide an
conduct targeted interpersonal and
opportunity to inform about the utility discount
neighborhood outreach. Need to connect
program.
with Project Green for additional
opportunities for education and outreach
programs.
New Ordinance will apply to new developments. In
AR-1
Street Tree Ordinance
Next
4.6
August
NDS will draft ordinance. Research has begun
but drafting will take place shortly after
Development
engagement with stakeholders, planned late
this fall.
APP-3 I Expand Public Tree Planting I Next 14.6
September Provided Tree Canopy memo in 9-17-20
Information Packet for Council review and
discussion; demonstrates need for
incremental tree canopy replacement
activities. Possible small group discussion
with impacted groups - residents, landlords,
City staff, businesses or development groups.
Address negative perceptions through
modifcations or education.
Review inventory maps, locate areas in need, target In
workplan outreach accordingly. Emphasis on benefits Development
of tree canopy in low -mod neighborhoods.
AE-2 Educate and Coordinate with Next 4.3 October Staff held preliminary meeting with Invest Equity reach will become more clear with agency I
erw
Local Agencies on Health Health partner to identify current needs and coordination and partnering. Can use equity
Impacts to explore co -benefits of climate action scale/report to identify starting agency discussions. If
projects centered on public health issues. full stakeholder meeting held for Invest Health with
Stakeholder group would serve as connection focus on climate issues, will seek participation from
for further meetings with Johnson County Commission.
Public Health, University of Iowa, etc.
Additional Notes Commission: Working Group:
AE2 - attend invitation to public health APP4 - gudiance on areas of focus or process for
stakeholder meeting (unscheduled), consider equity review; AE1- could restart discussions with
guidance about ideal projects, or other Project Green, Master Gardeners, etc. to plan
partners additional Droiects
New/ plan Month to
Action Next Alignment Initiate Workplan Equity Focus Status
Steo
Launch a Green Business
Program: "Climate Action at
Work"
Next
5.5 June Pilot awards program introduced and
received applications in summer 2020.
Awarded five businesses. Additional
opportunities for business -related programs
will be to build a network of businesses with
climate interests that can support additional
demand and resources for infrastructure and
policy upgrades. Program confirmed and
content in development with Iowa City Area
Business Partnership.
Develop a Climate Action Next 5.5
Strategic Communications
Plan
June Released RFP for consultant to develop
marketing plan; drafted in June, reviewed by
Commission and received proposals in
September. Plan will be focused on Iowa City
attributes, alignment with current initiatives,
focused attention to branding, models for
promotional rollout schedules, template
materials for modification by project or
program, equity and "language" for how to
frame climate activities as broadly appealing
content.
Host Sustainability Forum and Next 5.5 September Climate Festival held week of Sept 19-25.
Events Activities included digital and written
storytelling, coordinated
indvidual/community acivities, and expanded
local partnerships. Outreach began in
June/July, finalized steps and promotions in
August. Next significant programs in planning.
Initial program relies heavily on voluntary Complete
participation. Potential for granted funding tied to
participation. Will need to make a greater effort to
identify and work with businesses with less access to
resources. Geographic access and type of business
should also be taken into account. Will map
geographic participation. Need assistance from
Economic Development staff, Equity & Outreach
Working Groups, and other econ dev and small
business assistance groups. For Climate Action at
Work Awards, contacted over 80 community groups
with an emphasis on diversity, inviting their
participation. 16
Application of equity priniciples will be part of Underway
process. Commission member will participate in
consultant selection.
Intentional outreach with underserved groups to mpl
ensure access to awareness, education, and
participation. Staff, planning committee, and CAC
Working Group to connect with local ogranizations
willing to partner on activities, promotion, or hosting
remote event. Efforts underway to include translated
festival materials in digital and print formats.
Community Garden
Next
5.5
September
Working with Parks Department to see if
Equity mapping for plot rentals exists. Need to review
In
Expansion/Additions
there are plans for additional community
2020 rentals, identify gaps in geo coverage and gaps
Development
garden areas.
in possible access for certain groups. Need focused
outreach to see where needs might be to connect
unresourced individulals with plot availability in
upcoming years; will assist in identifying
needs/potential for pocket gardens in ROW.
Expand Community Climate
Grants
November
Consider adding non-profit and business
categories and define what the new program
Follow Equity Report recommendations to identify
and connect with preferred applicant agencies from
In
Development
Next
5.4
will look like next year. Identify how grant
first tier needs. Community organizations geared
program ties into other City funding
towards underserved and disadvantaged groups
initiatives. Initial discussions underway.
could also fall into this expansion or, the next year's
funding could be introduced specifically to certain
groups from equity report and an info session can be
held by invitation for these groups, like HRC and
HCDC have done.
Additional Notes
Commission:
Working Group:
SLE1 - Feedback on Climate Festival; SLE2 -
SL11 - WG can offer suggestions or thoughts on grants
Feedback on Climate Action at Work program
program focus, eligible entities, increments, etc.
October 28, 2020
From: Iowa City Climate Action Commission, BUILDINGS WORKING GROUP
DRAFT Memo RE: Development Density and Carbon Emissions
BACKGROUND
Property developers have the opportunity to apply to the Planning and Zoning Commission for bonuses'
to add height or density to their projects beyond the maximum typically allowed by the code. In
exchange for the additional height or density, the developers must provide prescribed community
benefits. The Iowa City City Council has questioned what impact granting these requests has on overall
carbon emissions (also known as greenhouse gases or GHGs) and specifically on the Climate Action and
Adaptation Plan (CAAP) they adopted in September 2018. To aid their decision -making, the City Council
asked the Climate Action Commission (CAC) to make recommendations.
SCOPE
This memo outlines the primary issues and offers advice based on the expertise of the CAC's Buildings
Working Group members and our research, with review by the entire CAC. While BWG members have
backgrounds in planning, sustainability, architecture, construction, facilities management and statistics,
we want to be transparent that we are still limited in our ability to comprehensively address building
density issues. With that in mind, this memo offers suggestions rather than prescriptive actions.
We considered how selected CAAP actions might be impacted by increased building density and large-
scale development projects. We examined 17 of the 35 total actions that were applicable. The crux of
the matter relates to the pros and cons of taller buildings in terms of (1) amount of GHG emissions, (2)
control of sprawl, (3) equity and community connection, and (4) the zoning code regarding maximum
height allowed.
OVERALL FINDINGS
Taller buildings (defined for our community as those above six stories) built in areas zoned for increased
density generally support goals in the city's CAAP. However, there are tradeoffs relative to other city
and community goals, and within the plan's goals. At the same time, there can be co -benefits, such as
for equity and community connection. In some cases, this may require some policy change and other
deliberate action. Each development proposal must be considered individually for its particular
circumstances. We know city staff, the Planning and Zoning Commission, the Board of Adjustment and
the City Council are already very mindful of many issues when reviewing development applications. We
suggest that all staff and commission/board members involved in development decisions be trained on
the CAAP goals. We also recommend there be an impact assessment and trend analysis of taller
buildings and projects approved with a density bonus as they relate to the CAAP actions at a minimum
of every five years to help measure effects. Measurement would help develop a greater understanding
of the impact and assist with future decision -making.
KEY CONSIDERATIONS
Embodied Emissions vs Operational Emissions
Embodied carbon includes emissions related to project procurement and construction while operational
emissions are those GHG emissions attributed to day-to-day use. The CAAP is based on operational GHG
emissions within the community, and the metrics are operational or consumption based. Some of the
plan actions also address emissions beyond the community borders, such as the Sustainable Lifestyle
actions related to regional and global food production. The embodied carbon of buildings fits within the
latter category as the majority of building materials installed in Iowa City are harvested or sourced,
manufactured, and shipped from outside the community. A preliminary review of embodied carbon is
included in this memo, but we recognize this is a rapidly developing area of research for the building
industry.
What Scale of Development is Considered "Large" or "Tall"7
.
The zoning code limits building heights based on location; but frequently, the request for height bonuses
are to build above a six -story maximum height. At the same time, the Federal Aviation Administration
and the community's airport flight paths limit buildings in Iowa City's downtown core to fewer than 20
stories depending on the specific site location. This is important to understand because available
research reviews building size based on a much larger scale, comparing buildings anywhere from 3
stories to 100+ stories, which is well beyond the scope of the City Council's request.
Density Impacts on Affordability, Inclusion, and Equity
Affordability and equity are also crucial considerations. Taller buildings constructed near the downtown
core are located on more desirable properties and thus the higher value of those properties makes
development more expensive. A recent project downtown was purchased for the highest cost per
square foot of any property in Johnson County. That, in turn, translates to higher purchase costs and
rent rates for smaller square footage. More expensive housing in the downtown/near downtown
neighborhoods then pushes affordable housing outward to other areas of the community, not allowing
for people of diverse backgrounds and incomes to benefit from the more compact walkable
neighborhood and services provided downtown. The BWG recommends the impact of land and
development costs on affordable housing in the community should be tracked over time to evaluate
trends. We recommend affordable housing units be incorporated into developments downtown/near
downtown to offer those benefits to a more diverse population rather than the 'fee in lieu of being the
default solution.
ANALYSIS OF CLIMATE ACTION AND ADAPTATION PLAN (CAAP) GOALS
The analysis outlined below reviews development density through the framework of the applicable 17
CAAP actions. Resources that helped shape our recommendations were more readily available for some
actions than others. Generally, our review showed that in relation to the CAAP there are more benefits
to denser, taller buildings than negative impacts.
Buildings Action 1.3 — Increase Energy Efficiency in New Buildings
Building elements that most impact energy efficiency are the mechanical and electrical systems and the
building envelope: wall materials, thermal insulation, air barriers, and openings (doors, windows, and
louvers).
Ataller building can stack the same amount of living space into a smaller area as numerous shorter
buildings spread out over a larger area. This stacking reduces exposure to elements and provides more
insulation to each living unit within the structure. For example, imagine 10 single-family homes on one
block as 10 cubes, each with six sides that need to be insulated and protected from the weather. Now
imagine the same 10 homes as apartments stacked on top of each other. The top and bottom of each
cube are now protected from the elements, reducing the amount of materials and insulation needed per
unit. Typically, less energy is then needed to heat and cool those homes within the taller building. This
is advantageous for both operational and embodied carbon emissions.
Compared to many existing buildings in the community that were less concerned with GHG emissions
when they were constructed and may have lower performing envelopes, glazing, insulation, etc., new
buildings have the ability to control those elements that may be installed for the lifetime of the building.
New buildings can also take advantage of the latest technology and install more efficient mechanical and
electrical systems. The question is whether an owner or developer will decide to install more efficient
systems. Whether new buildings are short or tall is not the deciding factor; it's whether there is a drive
or incentive to install higher performing systems.
The market can sometimes drive this --for example, if home seekers know their utility bills will cost less
because a home is more efficient, that might be a driver for purchasing/renting the home. Most often,
the biggest drivers to installing more efficient systems are initial cost or policy, regulation that does or
does not require it, and any incentives. Examples from other cities show that an incentive program that
offsets initial costs and streamlines the regulatory approval process helps overcome barriers to
enhanced energy efficiency and performance. Iowa City currently has an incentive program tied to TIF
monies that requires certification under a green building rating system --either LEED or NGBS.1 Shorter
buildings that meet current zoning regulations don't trigger a more thorough review process and often
don't seek financing incentives that would require certification and higher performance standards. We
recommend that all development projects include a sustainability assessment as part of the permitting
process. The assessment could be comparable to LEED, NGBS, or the City could develop a set of high
performance standards. We also recommend that buildings that qualify for the utility's Commercial
New Construction program or similar incentive programs should be required to participate in those
programs. Sometimes, developers are unaware of these opportunities.
Buildings Action 1.4 — Increase On -site Renewable Energy Systems and Electrification
A taller, denser building has higher energy demand over the same site area of a shorter building. With
more demand but the same available space for rooftop solar arrays, the opportunity for on -site
renewable energy systems to meet the increased demand on a taller building is very limited. For
example, one recent downtown project projected that a rooftop solar array would meet only S to 10%
of the building's total power needs. Recently updated mechanical and fire codes require more
maintenance and safety clearances around roof -mounted solar arrays. These requirements reduce the
overall area available for arrays and thus reduce the overall production capacity.
With the community's utility provider dedicated to achieving 100% renewable energy for its power
production (determined by the annual average production across its entire portfolio), achieving higher
production of on -site renewable energy is not as advantageous from an emissions points of view as it
would be in a community that is supplied more by fossil -fuels on average. At the same time, solar can
provide service when wind power from the utility is not available. The local utility is not closing some
coal plants so they can maintain a stable baseload of power, and there can be financial savings over the
long run for buildings owners who use solar. It may be more important in the Iowa City community to
convert building systems from natural gas to electrical power. Taller buildings with distributed systems
tend to have mechanical systems that are electrical power -based, rather than natural gas -based, to
minimize the number of gas meters and lines running through the building and to eliminate additional
trades and materials in the project. While there is not documented evidence that shorter buildings (i.e.
1 LEED or Leadership in Energy and Environmental Design is a green building rating system managed by the U.S.
Green Building Council. NGBS or National Green Building Standard is a green building rating system managed by
Home Innovation Research Labs.
six stories or less) use natural gas more often than electrified systems, it could be more likely and should
be reviewed further.
Buildings Action 1.6 —Support Energy Benchmarking Tools
Energy benchmarking and management tools are useful for at least two main reasons: they provide a
reference for the market to compare projects, and help identify trends and opportunities for decreasing
energy use and/or costs.
One significant disadvantage for some large developments relates to electrical utility meters.
Oftentimes property owners prefer that each tenant pays their own utilities, determined by the meter
serving an individual's apartment/condo. When this is the case, the whole building can't be tracked in
the benchmarking program; each individual unit would need to be added to the tracking program by the
utility account holder. It makes for a very burdensome activity that's unlikely to be comprehensive.
Alternatively, the City should work with the utility to make this data readily available.
We recommend that energy benchmarking opportunities be a targeted educational/outreach initiative
to developers of local properties, no matter the size or age of the property. We also recommend the
City, community partners, and property owners advocate for a mandatory energy benchmarking
program.
Transportation Action 2.1— Increase Use of Public Transit Systems
When more people are located in a denser area with services nearby, they tend to drive less and have
fewer vehicles per household. If more people are concentrated in denser areas rather than in outlying
areas, it could potentially shift the use of the public transit system. There might be an increased transit
need within the denser area as well as for outbound travel to access outlying areas.
Transportation Action 2.2 —Embrace Electric Vehicles, Alternative Fuel Vehicles, and Other Emerging
Technologies
Parking provisions for low rise development (six stories or fewer) and mid -high rise development (seven
or more stories) have taken two different paths in our community. Parking requirements for low-rise
(and less dense) development often results in spaces provided at -grade in surface parking lots adjacent
to the buildings or as one-story of parking located below the building. A building's residents may use on -
street parking when the development doesn't provide enough space to meet needs. High rise
development (higher density) typically includes multiple levels of parking in the lower and/or
underground floors of the buildings to meet the city's parking zoning ordinance and/or they are located
near managed parking structures and are able to take advantage of community -based approaches to
off-street parking. These examples outline the potential benefits and synergies of taller/denser
development and the importance of its location.
In addition, it may be easier and less expensive to install EV charging stations within parking structures
where the required infrastructure is nearby compared to surface parking lots where infrastructure
needs to be added. This would seem to make a case for taller/denser development. When households
in denser neighborhoods reduce their number of vehicles, they tend to increase use of car -sharing
services. There's a potential opportunity to increase EV use in the community by supporting and
transitioning car -sharing services to electric vehicles.
Transportation Action 2.3 — Increase Bicycle and Pedestrian Transportation
4
Similar to Transportation Action 2.2, denser developments in already developed areas reduce the need
for vehicles and/or use of vehicles and their contributing GHG emissions. As outlined in the CARP, more
walkable neighborhoods increase the likelihood of walking and bicycling. Developers should continue to
be encouraged/required to install bicycle parking and storage options that are protected from weather
for the residents of the property.
Transportation Action 2.4 — Increase Compact and Contiguous Development
Taller, denser development in developed areas of the community such as downtown or the Riverfront
Crossings neighborhoods directly meets the intent of this action; though it is not limited to larger
developments. Mixed -use developments, a combination of residential and commercial uses within the
same property, help reduce vehicle miles traveled across the community and should be encouraged and
incentivized.
Transportation Action 2.6 — Manage Parking Options
The recommendations associated with this action in the CAAP include reducing parking requirements for
development projects and incorporating more comprehensive approaches to alternative modes of
transportation for residents, including car -sharing, carpools, bicycles, and walking. As part of the site
and/or design reviews for projects, city staff could work with developers to encourage the development
of comprehensive transportation plans for their projects.
Waste Action 3.1— Increase Recycling at Multi -Family Properties
Unlike single-family residences, larger multi -family properties do not have curbside pick-up provided by
city services. Recycling at these properties must be contracted through independent hauling companies-
-a managed contract and expense that have been barriers to wider adoption by local developers. In
2016, the City passed a resolution, which is now in effect, requiring all multi -family facilities in excess of
four units to provide recycling for their tenants. The policy is enforced through rental permit renewals.
We commend the City for taking action to fulfill this need.
Waste Action 3.2 — Increase Composting of Organics
See Waste Action 3.1 for similar issues. While recycling has been mandated for multi -family properties,
composting has not. While we understand composting is a newer service in the community and is
growing, we recommend a similar approach to recycling in the future.
Waste Action 3.3 — Reduce Waste at the Source
Consumption is a personal choice, so there is limited impact on this issue; however, larger, denser
developments are opportunities to make a broader impact on source reduction and thus reduce GHG
emissions. With more people living in one location, education of the residents in multi -family facilities
could be more efficient and effective.
Waste Action 3.4 —Establish Partnerships to Divert Construction Waste from the Landfill
Large developments with larger mass have higher volumes of construction waste than smaller projects
and thus a greater potential impact if that waste could be diverted from the landfill. There is a unique
opportunity to partner with developers of these projects to approach waste diversion in a more
comprehensive way. A waste management plan could be required as part of the permitting process. Or
alternatively, the City could provide the service to these construction projects as an incentive to divert
waste from the landfill.
Adaptation Action 4.5 — Assess Citywide and Neighborhood Stormwater Management
Developments of any size should be carefully reviewed for their stormwater management plans. While
not always the case, taller, denser buildings tend to have zero lot lines based on their location, so most
stormwater is collected on the roof. This stormwater could be managed in such a way as to slow
outflow to the city's stormwater system through collection and holding for a period of time in at -grade
or below -grade storage and water quality tanks or through use of green roofs to absorb the water.
Smaller, less dense developments might have more surface parking and thus more hardscape and
stormwater to manage, but potentially could have more site/landscape to infiltrate the stormwater on -
site.
Adaptation Action 4.6 — Expand Iowa City's Tree Canopy
Similar to Adaptation Action 4.5, larger developments tend to have zero lot lines with little or no open
space, resulting in fewer opportunities for trees on the property as compared to smaller developments.
We recommend city staff work with developers to identify opportunities for tree planting as part of the
site plan review within the property boundaries and/or within the right-of-way. Trees can help capture
carbon as outlined in the CARP.
Sustainable Lifestyle Action 5.1— Encourage a Plant -Rich Diet
Compared to single-family residences, multi -family properties of any size could take the opportunity to
educate residents of the beneficial impacts of a plant -rich diet. More people in one location has the
potential for larger impact. Building -wide programs and events could reinforce this education through
targeted outreach.
Sustainable Lifestyle Action 5.2 — Expand Community Gardens and Access to Healthy, Local Food
Trends
Multi -family developments of all sizes generally have less access to on -site or nearby community
gardens as they tend to have less on -site open space and/or are located in denser, more developed
neighborhoods. Potential opportunities to expand community gardens for residents of these properties
would be to incorporate urban agriculture practices including roof gardens and/or indoor vertical
gardens, which could be discussed during the development review process and other educational
means. There could also be educational opportunities about access to existing community gardens;
however, this could have a negative impact on GHG emissions related to residents traveling to the
community garden locations.
Another approach could be to encourage access to local CSA- s (community supported agriculture) by
designating the multi -family property as a hub for weekly distribution. This could have the added
benefit of contributing to equity, wellness and the local food economy.
Sustainable Lifestyle Action 5.3 — Encourage the Purchase of Local Products and Responsible
Purchasing
The construction of larger developments requires more materials and resources than smaller projects.
There is an opportunity to partner with, encourage, or mandate through new policies the use of
responsible purchasing standards. These types of standards are included in green building rating
systems, and the strategies could be required as part of incentives for developers. This type of
purchasing may at first glance appear to do more to reduce embodied and offsite emissions than
operational emissions. However, if durability, energy efficiency (as appropriate) and other procurement
factors are considered, there is more chance to reduce operational GHGs as well.
General Fleet Policy
• THE CITY'S FLEET/EQUIPMENT (ALL CITY RESOURCES) IS SOLELY
DEDICATED TO SERVING THE PUBLIC. NEITHER THE FLEET NOR ANY
OTHER CITY ASSET SHALL BE USED FOR A PURPOSE OTHER THAN
OFFICIAL CITY BUSINESS.
• Seat Belt use is mandatory for all occupants in the vehicle (State Law).
• No Smoking in City vehicles/equipment. (State Law)
• Operation of City vehicles/equipment while impaired by alcohol or non-prescription
drugs is prohibited.
• Texting while operating City vehicles/equipment is prohibited.
• All City employees may NOT use cellular telephones (including hands free devices)
while operating a CDL required vehicle unless the vehicle is parked and not in gear.
• Cell phone use is discouraged while operating non CDL required City
vehicles/equipment.
• An incident/accident report, vehicle registration and current certificate of insurance
card are to be in the glove box.
• The Personnel Division checks City Staff motor vehicle records on asemi-annual
basis.
• Any and all additions to the City fleet (new or otherwise) must be approved by the
City Manager and budgeted by the user division.
NO EXCEPTIONS.
• Any and all requests for vehicle/equipment modifications must be approved in writing
by the user Division's Superintendent and Department Head. Safety related requests
also require the approval of the Safety Specialist.
• No unauthorized bumper stickers, decals, etc. are to be displayed on or in any City
owned vehicles/equipment.
FLEET POLICY 7
• Decisions regarding when and with what type or model of vehicle/equipment is
replaced is the sole responsibility of the Equipment Superintendent. General
guidelines are:
Automobiles — 7 years/70,000 miles
Pickup Trucks — 8 years/70,000 miles
Dump Trucks — 10 years/75,000 miles
Refuse/Recycle Trucks — 8 years/70,000 miles
End Loaders/Backhoes — 8 years
Other Equipment —Case by case basis
With priority given to electric and alternative fuel vehicles when feasible, a variety of
factors will be considered for all new and replacement vehicles. The Equipment
Superintendent will collaborate with the Department Director and Division
Superintendent to explore such vehicles available in the marketplace at that time that
would satisfy all the Division's service needs. Vehicle cost, budget or replacement
reserves available, overall life cycle costs, local parts and service availability, and
infrastructure will all be factored in during the decision -making process.
• All vehicle/equipment repairs must be approved and scheduled by Equipment
Assistant Superintendent only.
FLEET POLICY 8
Mercer Park Ball Field Tournament Contract
Tournament Sponsor
PARK SECURITY# 319-331-3567
PARKS 1ST ON CALL — Eli Elliott, 319-359-0238
PARKS 2ND ON CALL - Colin Stuhr, 319-321-2099
CITY'S RESPONSIBILITY
Date:
All tournament field accommodations below are managed through the Parks Division, hereafter referred
to as "City" or "the City". Office # is 319-356-5100
• City personnel will accept request to change or alter or modify this agreement ONLY from the
designated Tournament Directors.
• The City will designate an area to place tents.
• Prior to the commencement of the tournament the City will empty all the garbage cans and will
install one clean bag in each can with one backup bag under the clean bag. Garbage pickup is to
be handled throughout the tournament by the Tournament Director(s) and/or their staff as
noted under the Tournament Sponsor Responsibilities.
• The City will have on site recycling receptacles that will have a yellow lid and "recycling" written
on top. The City will take care of the recycling at the end of each day of the tournament. The
City of Iowa City prioritizes waste reduction as part of its climate action goals and requests
disposal of paper, cardboard, and recyclable plastics in the provided containers.
• The City will prep the fields one time prior to the first game of each designated tournament day.
CITY WILL PROVIDE
0 1 case of toilet paper
• %case of paper towels
• Recycle bags- for plastic bottle, cans, paper and cardboard recycling
• Box of garbage bags
• Chalk (at price noted)
• Turface (at price noted)
CITY EQUIPMENT PROVIDED FOR TOURNAMENT USE
• 1 chalker
• 1 rake
• 1 batters box template
• 1 dig -out tool
• Recycling receptacles
TOURNAMENT SPONSOR RESPONSIBILITY
• Prohibit motorized vehicles from driving on the walkways. This includes umpires, vendors and
tournament staff.
• Gators, golf carts or similar vehicles may be used in the immediate vicinity of the fields by adult
tournament staff only.
• Place tents ONLY in locations designated by the City.
• Clean up ground litter.
• Check, clean and restock restrooms throughout the length of the tournament.
• Recycle plastic bottles, cans, paper, and cardboard in designated recycling receptacles. The City
of Iowa City prioritizes waste reduction as part of the Climate Action and Adaptation Plan goals.
For more information, please view attached recycling poster.
• Remove garbage bags from cans and put them in the dumpster near the tennis courts. Replace
bags in the cans when the full bags are removed.
• Return all unused City provided products and the City provided equipment in an acceptable
condition.
CHARGES and DAMAGE REIMBURSED TO THE CITY
Turface $19.25 per bag
Chalk $5.50 per bag
A $200 clean up fee will be assessed if in the opinion of the Parks Superintendent that the ball park or
the concession building has not been appropriately cleaned after the tournament.
Any damage to water line, utilities or buildings will be charged at the cost to repair them.
If the Tournament Director(s) insist on playing in wet conditions against the advice of the City
representative, the Tournament Sponsor will pay all costs associated with returning the fields to the
appropriate condition
• Laser grading ----- $200 per hour
• Ag lime---- $30 per ton delivered
• Sports turf grass seed ---- $93.50 per 501b bag (cost may vary)
THIS AGREEMENT DOES NOT INCLUDE THE USE OF THE SCOREBOARDS
TOURNAMENT DIRECTOR #1
PHONE #
TOURNAMENT DIRECTOR #2
PHONE #
DATE:
DATE:
CITY REPRESENTATIVE DATE: