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Home My WebLink About2020-12-01 ResolutionItem Number: 6.a. D ecember 1, 2020 Motion to g ran t an exten sion from December 1 to Decemb er 15 for su b mission of Iowa City Down town District's F Y 22 Prop osed B u d g et. AT TAC HM E NT S: D escription L etter of request Item Number: 6.b. D ecember 1, 2020 Resol u tion accepting the work for th e P olice F ront O ffices Remodel P roject. Prepared B y:B en Clark, S r. Civil E ngineer R eviewed B y:J ason Havel, City E ngineer Ron Knoche, Public Works Director Geof f F ruin, City Manager F iscal I mpact:None R ecommendations:S taff: A pproval Commission: N/A Attachments:E ngineer's Report Resolution Executive S ummary: T he Police F ront Of f ices R emodel P roject has been completed by RoCon Construction, L L C , of I owa C ity, I owa, in substantial accordance with the plans and specif ications prepared by Rohrbach Associates, P C, of I owa C ity. T he E ngineer’s Report and P erformance and P ayment bond are on file with the City E ngineer. P roject Estimated Cost:....................... $65,000.00 P roject Bid R eceived: ......................... $42,646.00 P roject A ctual Cost:............................. $51,704.91 T here were three change orders on the project, which included additional wall patching and door revision and replacement work. B ackground / Analysis: T he P roject consisted of remodeling a portion of the I owa City Police D epartment of f ices which includes replacement of interior finishes including suspended acoustical ceilings, wall patching, and paint; replacement of glazing, and doors. E lectrical work included installation of new L E D light fixtures, revision of existing electrical power circuits, installation of new outlets, and installation of conduit pathways and junction boxes for communication cable. New air diffusers were also installed and connected to existing ductwork. Other work perf ormed and coordinated with the general contractor included replacement of floor f inishes, installation of new f urniture, and installation of communications cable. AT TAC HM E NT S: D escription Engineer's Report R esolution Prepared by: Ben Clark, Senior Engineer, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5436 Resolution No. 20-264 Resolution accepting the work for the Police Front Offices Remodel Project Whereas, the Engineering Division has recommended that the work for construction of the Police Front Offices Remodel Project as included in a contract between the City of Iowa City and RoCon Construction, LLC, of Iowa City, Iowa, dated May 281, 2020, be accepted; and Whereas, the Engineer's Report and the performance, payment and maintenance bond have been filed in the City Engineer's office; and Whereas, funds for this project are available in the Police Front Offices Remodel account #Y4443; and Whereas, the final contract price is $51,704.91. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 1st day of December , 2020 M Appr ed by �{ / Attest: �1. City Clerk City Attorney's Office — 11/24/2020 It was moved by sergus and seconded by Weiner the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: Bergus Mims Salih Taylor Teague Thomas Weiner Item Number: 6.c. D ecember 1, 2020 Resol u tion accepting the work for th e 2020 Summer Sid ewalk Repair Proj ect. Prepared B y:K im Sandberg, Program A ssistant R eviewed B y:J ason Havel, City E ngineer Ron Knoche, Public Works Director Geof f F ruin, City Manager F iscal I mpact:None R ecommendations:S taff: A pproval Commission: N/A Attachments:E ngineer's Report Resolution Executive S ummary: T he project was let as a Competitive Quotation project and has been completed by Ziegenhorn C onstruction L L C of Muscatine, I owa, in substantial accordance with the plans and specifications. T he E ngineer ’s Report and Performance and Payment bonds are on file with the C ity Engineer as a Competitive Quotation project. Project E stimated C ost: $ 94,000.00 Project B id Received: $ 93,029.68 Project A ctual C ost: $ 92,625.71 B ackground / Analysis: T his annual project included the removal and replacement of deficient sidewalk squares as part of the City’s S idewalk I nspection P rogram. AT TAC HM E NT S: D escription Engineer's Report R esolution Prepared by: Kim Sandberg, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5139 Resolution No. 20-265 Resolution accepting the work for the 2020 Summer Sidewalk Repair Project Whereas, the Engineering Division has recommended that the work for construction of the 2020 Summer Sidewalk Repair Project, as included in a contract between the City of Iowa City and Ziegenhorn Construction LLC of Muscatine, Iowa, dated July 21, 2020, be accepted; and Whereas, the Engineer's Report and the performance and payment bond have been filed in the City Engineer's office; and Whereas, funds for this project are available in account # 22710220; and Whereas, the final contract price is $92,625.71. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 1st day of December , 2020 M4y6r Attest: City Jerk It was moved by Bergus and seconded by adopted, and upon roll call there were: Ayes: Nays: Ap ed by �{ f 7: "1. City Attorney's Office —11/24/2020 Weiner the Resolution be Absent: Bergus Mims Salih Taylor Teague Thomas Weiner (.c, Item Number: 6.d. D ecember 1, 2020 Resol u tion accepting the work for th e Traffic Calmin g 2020 P roject. Prepared B y:J ason R eichart, S r. Civil Engineer R eviewed B y:J ason Havel, City E ngineer Ron Knoche, Public Works Director Geof f F ruin, City Manager F iscal I mpact:None R ecommendations:S taff: A pproval Commission: N/A Attachments:E ngineer's Report Resolution Executive S ummary: T he project has been completed by L L P elling Company, I nc. of North L iberty, I owa, in substantial accordance with the plans and specifications. T he Engineer’s Report and Perf ormance and P ayment bonds are on file with the C ity Engineer. Project E stimated C ost: $ 109,000.00 Project B id Received: $ 79,114.47 Project A ctual C ost: $ 74,577.55 B ackground / Analysis: T he Traffic C alming 2020 Project includes the construction of asphalt speed humps on Hickory Trail, Highland Avenue, K imball R oad, and W illow Street and asphalt speed cushions on J efferson S treet / G lendale Road. AT TAC HM E NT S: D escription Engineer's Report R esolution Prepared by: Jason Reichert. Engineering Division, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5416 Resolution No. 20-266 Resolution accepting the work for the Traffic Calming 2020 Project Whereas, the Engineering Division has recommended that the work for construction of the Traffic Calming 2020 Project, as included in a contract between the City of Iowa City and LL Pelling Company, Inc. of North Liberty, Iowa dated August 20, 2020 be accepted; and Whereas, the Engineers Report and the performance, payment and maintenance bond have been filed in the City Engineer's office; and Whereas, funds for this project are available in the Traffic Calming account # S3816; and Whereas, the final contract price is $74,577.55. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 1st day of December , 2020 Ma Attest: City Jerk It was moved by Bergus and seconded by adopted, and upon roll call there were: Ayes: Nays: NZ-- City Attorney's Office — 11/24/2020 Weiner Absent: Bergus Mims Salih Taylor Teague Thomas Weiner the Resolution be no Item Number: 6.e. D ecember 1, 2020 Resol u tion award ing contract an d au th orizing the Mayor to sign and the City Cl erk to attest a contract for con stru ction of the S l u d g e S torage Tan k Mason ry Rep air Proj ect. Prepared B y:B en Clark, S r. Civil E ngineer R eviewed B y:J ason Havel, City E ngineer Ron Knoche, Public Works Director Geof f F ruin, City Manager F iscal I mpact:$159,800 available in Wastewater account # 72720122 R ecommendations:S taff: A pproval Commission: N/A Attachments:Resolution Executive S ummary: T his agenda item awards the construction contract for the S ludge S torage Tank Masonry Repair Project. Three bids were submitted prior to the November 18, 2020 deadline: Bidder Name C ity B id T nT Tuckpointing & B uilding R estoration, L L C S tockton, I owa $159,800.00 Tricon General C onstruction, I nc. Cedar Rapids, I owa $227,000.00 McGill Restoration, I nc. Omaha, Nebraska $233,712.00 T he engineer’s estimate of construction costs was $165,000. S taff recommends awarding the C ontract for the S ludge Storage Tank Masonry Repair P roject to T nT Tuckpointing & Building R estoration, L L C of S tockton, I owa. B ackground / Analysis: T he sludge storage [belt filter press] f eed tank is a reinforced concrete tank with a masonry facing and aluminum dome cover that was built during the original south plant construction in 1989. A section of the masonry f acing recently failed with a section of the bricks falling to the ground. T he masonry f acing has suffered from moisture issues possible due the way the original dome cover and flashing system was installed. The project will involve the masonry repairs and dome cover sealing and flashing systems. AT TAC HM E NT S: D escription R esolution Prepared by: Ben Clark, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319)356-5436 Resolution No. 20-267 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Sludge Storage Tank Masonry Repair Project. Whereas, TnT Tuckpointing & Building Restoration, LLC, of Stockton, Iowa, has submitted the lowest responsible bid of $159,800 for construction of the above-named project; and Whereas, funds for this project are available in Wastewater account # 72720122; and Whereas, the City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above- named project. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The contract for the construction of the above-named project is hereby awarded to TnT Tuckpointing & Building Restoration, LLC, of Stockton, Iowa, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 1st day of December 2020 .2� Mayo Attest : I/ City Clerk It was moved by Bergus and seconded by adopted, and upon roll call there were: Ayes: Nays: A r ed by / City Attorney's Office - 11 /24/2020 Weiner Absent: Bergus Mims Salih Taylor Teague Thomas Weiner the Resolution be Item Number : 6.f. D ecember 1, 2020 Resol u tion ap p roving, au thorizin g an d d irectin g th e Mayor to execu te an d the City Cl erk to attest an Agreemen t by and b etween th e City of Iowa City and F oth In frastru cture an d E n viron ment, L L C of Ced ar Rapid s, Iowa to p rovide en g in eering consultant services for the Cou rt S treet Imp rovemen ts Proj ect. Prepared B y:E than Yoder, Civil E ngineer R eviewed B y:J ason Havel, City E ngineer Ron Knoche, Public Works Director Geof f F ruin, City Manager F iscal I mpact:$692,348.00, available in the Court S treet Reconstruction account #S3946 R ecommendations:S taff: A pproval Commission: N/A Attachments:Location Map Resolution A greement Executive S ummary: T his agreement authorizes F oth I nf rastructure and E nvironment L L C to provide preliminary and final design services, platting for easement/property acquisitions and the preparation of construction documents f or the Court S treet I mprovements P roject. T his project generally includes the reconstruction of C ourt S treet between Muscatine Avenue and F irst Avenue. T he project will also include upgrades to the public utilities (water main, storm sewer and sanitary sewer) and other associated work. B ackground / Analysis: C ourt S treet, between Muscatine Avenue and First Avenue, is a collector street that conveys approximately 6,000 to 7,000 average annual daily traf f ic (A A D T) between the downtown area and eastern portions of the City. Given the age, the amount of traffic, and the deteriorating condition of both the pavement and the public utilities, C ourt Street between Muscatine Avenue to F irst Avenue is beyond the point of rehabilitation and needs to be reconstructed. T he C ity issued a Request for Q ualif ications to provide prof essional engineering services for a number of projects, including the Court S treet I mprovements. F oth I nf rastructure and Environment, L L C was selected based on qualifications, including project approach, previous project experience, key personnel, and cost. AT TAC HM E NT S: D escription L ocation Map R esolution Agreement Court St Reconstruction Court St ReconstructionMuscatine Ave to 1st Ave Court St Muscatine Ave 1st AveWashington St Friendship St Jefferson St College St Prepared by: Ethan Yoder, Civil Engineer, Public Works, 410 E. Washington St., Iowa City, IA 52240; (319) 356-5145 Resolution No. 20-268 Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest an agreement by and between the City of Iowa City and Foth Infrastructure and Environment, LLC of Cedar Rapids, Iowa to provide engineering consultant services for the Court Street Improvements Project Whereas, the City of Iowa City desires to improve Court Street from Muscatine Avenue to First Avenue; and Whereas, this project will include street, sidewalk, storm sewer, water main, and sanitary sewer improvements; and Whereas, the City desires the services of a consulting firm to provide preliminary design, final design and construction engineering for the Court Street Improvements Project; and Whereas, the City has requested Qualifications from Consultants in July of 2020 for assistance with public improvements projects; and Whereas, the City of Iowa City has negotiated an Agreement for said consulting services with Foth Infrastructure and Environment, LLC, to provide said services; and Whereas, it is in the public interest to enter into said Consultant Agreement with Foth Infrastructure and Environment, LLC; and. Whereas, funds for this project are available in the Court Street Reconstruction account #53946; Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The Consultant's Agreement attached hereto is in the public interest, and is approved as to form and content. 2. The Mayor and City Clerk are hereby authorized and directed to execute the attached Consultant's Agreement. 3. The City Manager is authorized to execute amendments to this contract as they may become necessary. Pas d and approved this 1st day of December , 2020 " rl,)AA-<�e_ I e--- M i Attest: City tlerk A proved City Attorney's Office (Sara Greenwood Hektoen — 11/24/2020) M Resolution No. 20-268 Page 2 It was moved by Bergus and seconded by Weiner adopted, and upon roll call there were: Ayes: Nays: Absent: x Bergus x Mims x Salih x Taylor x Teague x Thomas x Weiner the Resolution be Consultant Agreement This Agreement, made and entered into this 1st day of December , 2020 , by and between the City of Iowa City, a municipal corporation, hereinafter referred to as the City and Foth infrastructure and Environment, LLC, of Cedar Rapids, Iowa, hereinafter referred to as the Consultant. Whereas, the City desires to obtain the services of a qualified consulting firm to provide preliminary design, final design, preparation of a project manual for bidding, bidding assistance, and constructions services for the Court Street Reconstruction Project, and; WHEREAS, the project consists of the reconstruction of Court Street from Muscatine Avenue to V Avenue; and Whereas, the City issued a Request for Qualifications, On --Call Professional Design and Engineering Services (2020-2022), May f, 2020, to private consulting firms interested in providing design and engineering services related to public improvement projects in the City of Iowa City, and; Whereas, submittals were received from consulting firms and evaluated by a selection committee, and; Whereas, Consultant was selected based on qualifications, key personnel, project approach, and fees and rates, and; Whereas, founds are available in the Court Street Improvements Project, Account 53946, and, Now Therefore, it is agreed by and between the paufies hereto that the City does now contract with the Consultant to provide services as set forth herein. I. Scope of Services Consultant agrees to perform the following services for the City, and to do so in a timely and satisfactory manner. Services provided under this agreement shall be further described in Attachment 1, attached and incorporated herein. iI. Time of Completion The Consultant shall complete the following phases of the Project in accordance with the schedule shown. The schedule of the work to be performed shall conform to the Schedule as set forth in Attachment 2, attached and incorporated therein. Any deviations from the Schedule shall be approved by the City in writing. Ill. Compensation for Services -2 - In consideration of the services, work, equipment., supplies, or materials provided herein, the City agrees to pay the Consultant the following NOT -TO -EXCEED FEE (Unit CosttTime Charges), Including any authorized reimbursable expenses, pursuant to the Schedule of Fees set forth in Attachment 3, attached and incorporated herein, Total Not -To -Exceed Fee; $692,348. IV. General Terms A. The Consultant shall not commit any of the following employment practices and agrees to prohibit the following practices in any subcontracts. 1. To discharge or refuse to hire any individual because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. To discriminate against any individual in terms, conditions, or privileges of employment because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. B. Should the City terminate this Agreement, the Consultant shall be paid for all work and services performed up to the time of termination. However, such sums shall not be greater than the "not -to -exceed" amount listed in Section III. The City may terminate this Agreement upon seven (7) calendar days' written notice to the Consultant. C. This Agreement shall be binding upon the successors and assigns of the parties hereto, provided that no assignment shall be without the written consent of all Parties to said Agreement. R It is understood and agreed that the retention of the Consultant by the City for the purpose of the Project shall be as an independent contractor and shall be exclusive, but the Consultant shall have the right to employ such assistance as may be required for the performance of the Project. E, It is agreed by the City that all records and files pertaining to information needed by the Consultant fdrthe project shall be available by said Ckyupon reasonable request to the Consultant. The City agrees to furnish all reasonable assistance in the use of these records and files. F. It is further agreed that no Party to this Agreement shall perform contrary to any state, federal, or local law or any of the ordinances of the City of lova City, Iowa. G. At the request of the City, the Consultant shall attend meetings of the City Council relative to the work set forth in this Agreement. Any requests made by the City shall be given with reasonable notice to the Consultant to assure attendance. H. The Consultant agrees to furnish, upon termination of this Agreement and upon demand by the City, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Consultant pursuant to this Agreement without cost, and without restdctions or limitation as to the use relative to specific projects covered under this Agreement. In such event, the Consultant :shall not be liable for the City's use of such documents on other projects. WN The Consultant agrees to furnish all reports, specifications, and drawings with the seal of a licensed professional as required by Iowa law. J. The City agrees to tender the Consultant all fees In a timely manner, excepting, however, that failure of the Consultant to satisfactorily perform in accordance with this Agreement shall constitute grounds for the City to withhold payment of the amount sufficient to properly complete the Project in accordance with this Agreement. K. Should any section of this Agreement be found invalid, it is agreed that the remaining portion shall be deemed severable from the invalid portion and continue in full force and effort. L., Original contract drawings shall become the property of the City. The Consultant shall be allowed to keep reproducible copies for the Consultant's own filing use. M. Fees paid for securing approval of authorities having jurisdiction over the Project will be paid by the City. N. Upon signing this Agreement, Consultant acknowledges that Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract with the City, and certifies that no employee or officer of the City, which includes members of the City Council and City boards and commissions, has an interest, either direct or indirect, in this Agreement, that does not fall within the exceptions to said statutory provision enumerated in Section 362.5. C. Indemnification I. To the full extent permitted by law, Consultant agrees to defend, indemnify, and hold harmless the City against any and all claims, demands, suits, lass, expenses, including attorney's fees, and for any damages which may be asserted, claimed or recovered against or from the City by reason of personal injury, including bodily Injury or death, and property damages, including Ions of use thereof, caused by Consultant's negligent acts, errors or omissions in performing the work and/or services provided by Consultant to the City pursuant to the provisions of this Agreement. 2. Consultant assumes full responsibility for any and all damage or injuries which may result to any person or property by reason of Consultant's negligent acts, errors or omissions in connection with the work and/or services provided by Consultant to the City pursuant to this Agreement, and agrees to pay the City for a ll damages caused to the City's premises resulting from the negligent arts, errors or omissions of Consultant. 3, The Consultant's obligation to indemnify the City shall not include the obligation to indemnify, hold harmless, or defend the City against lability, claims, damages, losses, or expenses, including attorney fees, to the extent caused by or resulting from the negligent act, error, or omission of the City. 4. For purposes of this paragraph, the term "Consultant" means and includes the Consultant, its officers, agents, employees, sub -consultants, and others for whom Consultant is legally liable, and the term "City" means and includes -4 - the City of Iowa City, Iowa its Mayor, City Council members, employees, and volunteers. P. Insurance 1. The Consultant agrees at all times material to this Agreement to have and maintain professional liability insurance covering the Consultant's liability for the Consultant's negligent acts, errors and omissions in the sum of $1,000,000 Per Claim, $1,000,000 Annual Aggregate, or a $1,000,000 Combined Single Limit. To the fullest extent permitted by applicable state law, a Waiver of Subrogation Clause (endorsement) shall be added. Z Consultant agrees to provide the City a certificate of insurance evidencing that all coverages, limits and endorsements required herein are maintained and in full force and effect, and certificates of Insurance shall provide .a minimum thirty (30) day endeavor to notify, when available by Consultant's insurer. If the Consultant receives a non -renewal or+ cancellation notice from an insurance carrier affording coverage required herein, or receives notices that coverage no longer complies with the insurance; requirements herein, Consultant agrees to notify the City within five (5) business days with a copy of the non -renewal or cancellation notice. Q. Standard of Care 1. The Consultant shall performs services for, and furnish deliverables to, the City pertaining to the Projekt as set forth in this Agreement. The Consultant shall possess a degree of learning, care and skill ordinarily :possessed by reputable professionals, practicing in this ,area under similar circumstances. The Consultant shall use reasonable diligence and professional judgment in the exercise of skill and application of learning. Z Consultant represents that the Services and all its components shall be free of defects caused by negligence; shall be performed in a manner consistent with the standard of care of other professional service providers in a similar Industry and application; shall conform to the requirements of this Agreement; and shall be sufficient and suitable for the purposes expressed in this Agreement. 3. All provisions of this Agreement shall be reconciled in accordance with the generally accepted standards of the Engineering Profession. 4. Consultant's obligations under this Section shall exist without regard to, and shall not be construed to be waived by, the availability or unavailability of any insurance, either of City or Consultant. R. There are no other considerations or monies contingent upon or resulting from the execution of this Agreement, it is the entire Agreement, and no other monies or considerations have been solicited. S. This Agreement shall be interpreted and enforced :in accordance with the laws of the State of Iowa. Any legal proceeding instituted with respect to this Agreement shall be brought In a court of competent jurisdiction In Johnson County, Iowa. The parties hereto hereby submit to personal jurisdiction therein and irrevocably waive any -5 - objection as to venue therein, including any argument that such proceeding has been brought in an inconvenient forum. For the City For the Consultant Aaron Muniz By: By Title: Mayor Title: SeniorClient Manager Date: 12/1/2020 Date: Attest; 11/24/2020 Ap5I by: 4.G-'JI'z— City Attorney's Offioe -- 4ek-Ato Date T-" Folh infrastructure & Environment, LLC Court Street Reconstruction Data: November 24, 2020 Preliminary and Final Design Iowa City, iA Attachment 'I -Scapa of Services Preliminary and Final Roadway Design Court Street Rewnstruction Iowa City, Iowa The work to be performed by the Consultant under this agreement shall encompass and include detailed work, services, materials, equipment and supplies necessary to complete analysis and design for the project. The project consists of reconstruction of Court Street from Muscatine Avenue to First Avenue, approximately 3,700 linear feet. The Consultant will complete preliminary and final roadway and design, utility upgrades, and prepare bidding documents. This scope of services is based on the following project information and assumptions: Project Objectives • Replace aging street and sidewalk pavement. • Existing water main, storm sewer and sanitary sewer upgrades. Project Assumptions • SUDAS design cxiterila and specifications. • Urban roadway section with pedestrian facilities. Assess 10 or 11 foot lane widths. • City will perform right-of-way acquisition services. • Muscatine Road and 'South 191 Avenue intersections will be fully reconstructed. o West project limits, reconstruct Court Street up to the west end of radius of the Muscatine Road Intersection. o East project limits, reconstruct Court Street up to the east end of radius of the South 1r' Avenue Intersection. • Lighting circuitry will be designed by MldAmerican Energy. + Joint utility trench for existing overhead utilities will be assessed as part of project. + All water main and associated appurtenances will be replaced within project area and up to property limits. All storm sewer within the project limits will be replaced. The existing downstream outlet facilities will be modeled as part of the stoma sewer reconstruction. All sanitary sewer manholes will be replaced within project area or as directed by City. • Use www icaov.aro to host project website • Design to start in November 2020. • Project construction to begin in 2023. The Consultant shall consult on a regular basis with the City to clarify and define the City"s requirements for the Project and review available data. The City agrees to furnish to the Consultant full information with respect to the City's requirements, Including any special or extraordinary considerations for the Project or special services needed and also to make available pertinent existing data. PROJECT MANAGII' MENTIADN INISTRA1TION Task 1— General Project ilAanagement The project manager will be responsible for the development and tracking of the project plan for the project development, This includes existing data collection, task identificaltion, staff scheduling and coordination, project communications, monthly progress reporting and invoicing and other important elements of the project. The project duration (design through bidding) is assumed to be twenty-six (26) months from November 2020 through December 2022. PROJECT COORDINATION Task 1- Project Kickoff Meetings TheConsultant will conduct an internal kick-off event with the project team (Consultant personnel only). The event will involve the development of a realistic project plan, including a high level master schedule, resource plan, visual work flow planning boards and a proactive risk identification and mitigation analysis. Regularly scheduled stand-up meetings, combined with the visual board will be used to update the Consultant team on the progress of project milestone/deliverables, individual team member task completion and to facilitate the overall team collaboration. For budget purposes, the project team VAII hold two (2) internal project development kickoff meetings (a) Preliminary Design and (b) Final Design for milestoneldeliverable planning. Task 2 - Design Development Meetings The Consultant shall schedule, coordinate, and facilitate four (4) meetings with the City to review progress and discuss specific elements of the project design and receive direction from the City. These meetings will serve to discuss City review comments and design development. Prepare minutes of meetings and keep documentation of other communications. For budget purposes, the meetings will be attended by two (2) staff members of the Consultant. The following meetings are included with the scope of work- • Functional Design Phase - One (1) meeting • Preliminary Design Phase - One (1) meeting • Pre -Final Design and Check Plan Phase - One (1) meeting • Final Design Phase - One (1) .meeting Task 3 - Project Progress Meetings The Consultant w li maintain communications with the City of lo" City to review progress and discuss spei�ific elements of the project design and receive direction from the City. The meetings Wil also serve to establish schedules, develop project goals, establish initial design parameters, promote a dialog between the various entities, improve the decision-making process and expedite design development. Prepare minutes of meetings and keep documentation of meeting communications. The Consultant will schedule the project progress meetings. The meeting will be help virtuallly. For budget purposes, the Consultant will attend regularly scheduled virtual meetings through the design process that Will be attended by two (2) or three (3) staff members of the Consultant. Meetings are assumed to be one (1) hour each, with an estimated occurrence of forty eight (48) progress meetings. Task 4 - Overhead Electric Relocation Meetings The Consultant shall schedule and attend relocation specific meetings with MidArnerican Energy to discuss relocation options (underground and/or overhead). Itis anticipated that there will be two (2) meetings with representatives of Mid,American Energy. The first will be to advise of the nature and extent of the improvements, potential conflicts with existing utility systems and relocation considerations, and the second Wil be to further discuss relocation options including costs. Task 5- Utility Coordination Meetings The Consultant will schedule and conduct group meetings with all individual private utilities to address specific conflicts. All private utility companies located within the project site will be invited. It is anticipated that there will be three (3) group meetings with representatives of the various utility companies. The first Will be to advise of the nature and extent of the improvements and any potential conflicts void/ existing utility systems, and the second/third will be preiiminaryltinal design review and coordination meetings. In addition to the rgroup meetings„ the Consultant will also conduct individual utility company meetings as necessary to discuss joint utility trench options, mitigate conflicts and determine design solutions with individual utilities. For budgeting purposes, an additional four (4) meetings with individual utility companies is anticipated. Task +6 - Individual Prop" Owner Meetings Due to the nature of the project, which includes, but is not limited to, impacts to driveways, retaining walls, trees, shrubs, and landscaping elements on bath public and private land, it is likely there will be a need to meet one-on-one with some affected property owners outside of public information meetings. The Consultant will conduct meetings with individual property owners to address issues of specific ooncern to adjacent properties. These meetings will be held in koncert with the preliminary design development and property acquisition phases of the project. an -site meetings, phone, email or a combination of communication methods will be conducted. This will include specific discussions about access issues, changes in circulation, potential right-of-way needs and other issues related to specific parcels. During the scheduled individual property owner meeting times, the Consultant will meet with the affected property owner to discuss the specifics of the project as it relates to their property, obtain information regarding any issues the property owner feels is important and get input regarding their expectations about the project. The information gathered at this time will be used in developing the project documents and negotiating the required right-of-way, For planning purposes, it is assumed a total of ten (10) meetings with individual property owners. For reference, it is estimated that sixty eight (68) individual properties may be impacted by the project. Task 7 - Public information Meetings Public Information Meetings (3 meetings): Schedule, advertise and conduct three public information meetings. These meetings will be held in an open house format, Wth a short presentation on the project and then time for questions and input. Scope includes two (2) attendees from Consultant for each meeting, assigning each open house is 1.5 hours in length. • Meeting ##1 - Preliminaryr Design • Meeting #2 -- Final DesignlStaging • Meeting ##3 -- Pre -Construction The purpose of the meeting 1 will be to provide a brief overview of the improvements to the adjacent property owners and stakeholders, discuss the plan for improvernents, and gather information on concerns, specific issues and priorities of the adjacent property Downers and ether affected parties. Meeting 2 will focus on the presentation of the staging kept and final design elements and provide a general update. Meeting 3 will focus on a general update on schedule and what to expect during construction. The Consultant will work with the City on reserving of the meeting facility and public notifications. School Distinct (3 meetings): Consultant will schedule and conduct up to three meetings with the school district to discuss the project, First meeting will be a general meeting with district officials to discuss project overview. Second meeting will be hosted at the high school to discuss the final project elements and construction staging. Third meeting will be hosted at the high school to review the construction start date and schedule. Scope includes two (2) attendees from Consultant and assumes meeting length of 1.5 hours. Includes providing all necessary meeting ,materials, • Meeting ##1 - Project Overview • Meeting ##2 - Final project elements and construction staging and access • Meeting ##3 - Schedule and what to expect during construction Task 8 - indivicdual Color Parcel Exhibits The Consultant will prepare individual property acquisitions exhibits (8.6 -In by 11 -in) for each parcel which will consist of aerial imagery and show the roadway design elements, driveway access, site modifications, existing right-of-way lines, fee title right -c# -way needs and permanent/temporary easement needs, The exhibits will be labeled with Ivey parcel information and reference individual easement square footage areas. The exhibits will be used for initial right -orf -way discussions and verification in advance of the preparation of final acquisition plats. Task 9 -• Project Newsletters The Consultant will prepare periodic newsletters for the project, which will be distributed via mail and the project website to all residents in the project area, City+ High School, local officials, agencies and other interested parties. The purpose of the newsletters will be to provide a brief overview of the project, including goals, development steps, schedule and who to contact for additional information. The content of these newsletters will be reviewed and coordinated with the City. It is anticipated that three (3) newsletters ww►ill be prepared during the project in conjunction with the Public Information Meetings, Task 10 - Maintain Project Mailing List The Consultant will maintain the project mailing list and update it as needed to include all local officials, agencies and interested parties. The City will provide the initial list of interested parties. Task 11-- Public Education Tools and Media Kit The following is a list of visual materials and hands-on tools to leverage as part of the project's public Involvement plan, * Public displays (will be developed for Public Information Meetings) * 3a project rendering of the Court Street corridor. • Frequently Asked Questions document * Project website materials and social media plan. The City website will host a dedicated page for the project. The Consultant will provide materials for posting to the project site and social media to communicate updates, schedule and improvements. DESIGN SURVEYS The Consultant will complete all required surveys for the project, including control surveys, topographic surveys, utility surveys, property ownership/research, right-of-way surveys and acquisition plat preparation for permanent fee -tide night -cif -way and temporary construction easements. The Consultant shall also incorporate field survey date into an electronic base map to be used for the design of the project, indluding property lines, right-of-way lines and property ownership for parcels located within the project limits. The Consultant shall perform field and office tasks required to prepare property acquisition plats deemed necessary to complete the project. Color parcel exhibits and unsigned property acquisition plats will be submitted for review to the City with the 60% plans. Following City review the Consultant will sign property acquisition plats after any necessary project updates have been made. The specific supplemental survey tasks to be performed include the following: Task 1 — Control Survey The Consultant will establish horizontal and vertical control for the Project area. Each permanent control point or benchmark will have horizontal coordinates or elevation, recovery Information and monument description. Accurate descriptions of the horizontal control points and kranchmarks will be created and recorded on the plan sheets. "Cask 2 — Topographic Survey The Consultant will perform topographic surveys required for the development of the project. Horizontal and vertical accuracies will be adequate to produce a snap that is compatible with the topographic data for incorporation into the existing mapping, Consultant Will utilize mobile scanning for purposes of collecting mainline and side road topographic survey data. The final point cloud will be provided to the City upon design completion, Task 3 — Utility Survey The Consultant will perform utility surveys required for the development of the project. Contact utility owners of record or the Iowa One Call representative, request that buried utilities be marked in the field and obtain existing utility map. Establish coordinates .and elevations (if possible) for utilitles that fall within the limits of the project and are visible or have been marked on the ground "by the utility owner. Show utility name and describe the utility on the plans. This task consists of field survey indicating the location of utilities within the existing right-of-way for the project. The Consultant will field locate utility locations established by others; excavating to expose buried utilities Is not part of this contract. Utilities to be surveyed, if present, Include but not be limited to phone, gas, fiber optic, water main, overhead/underground electrical, sanitary sewer and storm sewer (including power poles, pedestals, valves and manholes). This Includes establishing manhole and Intake elevations for existing sanitary, storm sewers and roadway culverts. Task d — Property Ownership and Research Research City and County records including right -cif -way strip maps, subdivision plats, section corner ties, and surveys. locate existing boundary comer monuments, and establish property lines, right-of-way Eines, section lines, and easements. Determine ownership of the properties affected by the project. Prepare a drawing with property lines, right-of-way lines, section lines and easements within the project area as shown on the existing plats and other documents of record along with the land corner monuments and boundary corner monuments located in field. Review property ownership information from public records and add property owner names to the project mapping for public display and plan preparation purposes. Task S — Right -of -Way Survey The Consultant will perfonn right-of-way surveys as required for the development of the project. The right- of-way surveys Will be in-depth legal surveys for whhich right-of-way and easement exhibits are to be developed, This task includes a thorough search of City, County and State records to review all surveys of record pertaining to the survey corridor, including County Auditor's subdivisions plats, original government surveys, early surveys made by County Surveyors, all irregular land survey and road establishment records. Copies of such records are to be included in the project file for future reference. This task also includes obtaining sufficient field data to locate or establish property lines affected by the project to enable the preparation of the improvement plans. This includes locating section corners, property pins, and visible lines of occupation such as fences, field divisions or any other lines, indicating possession. A diligent effort must be made to receiver existing land corner monuments necessary to describe the right- of-way along the project corridor. The task includes incorporation of property lines, right-of-way limes, and ownership of properties affected by the project into the base mapping for the project. The base mapping will identify the owners and approximate boundaries of all appropriate parcels within the survey limits. Task 6 — Project Base Map incorporate field surveys into an electronic base map to be used for the design of the project. Incorporate property fines, right-of-way lines, and property ownership for parcels located within the project limits into the base map. For budgetary purposes, it is assumed that sixty-eight (66) parcels are within the project limits. Task 7 — Preparation of Legal Descriptions and Temporary Easement Exhibits The Consultant will prepare legal descriptions and parcel exhibits for temporary easements to be acquired for the project. For estimating purposes, the 'following numbers of acquisition plats are assumed for this agreement. Permanent (Fre-Title) Right -of -Way Acquisition Plats = 10 Temporary Construction Easement = 68 The following was used to calculate costs per plat included in the agreement and for any additional plats added at the request of the City. Consultant veil only hili for plats prepared. Permanent (Fee -Title) Right -of -'Wap Acquisition Plats = $650 per plat Temporary Construction Easement = $400 per plat Individual plats and legal descriptions will be prepared for each pard with permanent and temporary acquisitions. The legal descriptions shall be metes & bounds descriptions for both permanent and temporary construction acquisitions. The plats and legal descriptions shall comply with requirements of the Iowa Code and shall be prepared by or under the direct supervision of a duly licensed land surveyor under the laws of the State of Iowa. The plats shall also be completed in accordance with the City of Iowa City requirements. For permanent acquisitions, the Consultant will stake the acquisition area at the request of the City in support of the negotiation process. Task g — Permanent Monumentation of Right -of -Way This task consists of monumentation of the right-of-way acquired as part of this project which will be performed upon completion of construction of the improvements. The monumentation will comply with requirements of the Iowa Code and will be performed by or under the direct supervision of a duly licensed land surveyor under the laws of the State of Iowa. This task also includes resetting existing right-of-way monumentation for those parcels with only a temporary construction easement, Task g — Soil Borings, Pavement Cores, and Potholing Locations The Consultant will survey soil boring/pavement core locations and existing utilities that have been potholed by others. Potholing activities will be subcontracted by the Consultant, Task 10 — Public Notice of project The Consultant will prepare a project notice letter for property owners directly adjacent to the protect. This letter will provide a brief project description, notification of property surveys, anticipated schedule .and contact information. The Consultant will distribute the notice letter. GEOTECHNICAL SERVICES Task 1— Geotechnical Exploration & Analysis (Terracon) The Consultant Will retain the services of a sub -contractor to complete geotechnical exploration along the project corridor. These services wall be in general accordance with the standard specifications for subsurface investigations and design. This task includes the necessary field and office services to provide a geotechnical report forthe project. Complete pavement cores and soil borings for pavement design and/or subsurface treatment design. • Pavement cares (8) with field data • Roadway borings (Mainline at 500 -ft intervals alternating EBWB lanes) ^ 8 borings (10' depth) The purposes of the borings include determination of existing pavement sections, roadway/utility design, settlement recommendations for now roadway alignment, moisture contents, groundwater levels, and engineering analysis. The borings will include all City/State required traffic control measures including coordination, permits and arranging a utility locate through Iowa One Call. The backfilling of the boreholes Will be performed following the borings and meet City requirements. This subsurface exploration will Include laboratory testing, engineering analysis, pavement design and a written report. The results of the field and laboratory programs will be evaluated by the sub -contractors professional geotechnical engineer licensed in the State of Iowa. Based on the results of the evaluation, an engineering report will be prepared and Include the following Information: • Description of the project. • Computer generated boring logs with soil stratification based on visual soil classification • Summarized laboratory data on the boring logs • Groundwater levels observed during and shortly after completion of grilling • Boring location diagram • Subsurface exploration procedures * Subsurface soil conditions In addition, geotechnical recommendations for the project will include: • Earthwork construction • Expansive sail design considerations, if applicable • Cut and fill construction • Excavation and backfill • Site preparation, including the suitability of the existing tin -site soils for use as structural fill • Subsurface drainage recommendations • Subgrade preparation recommendations for grade supported pavements • Recommendations for Portland Cement Concrete pavement thicknesses FUNCTIONAL DESIGN (30% PLAN SUBM. I 'TAL) Complete functional design layout for the improvements. The primary focus will be on development of roadway geometries, identify existing and futility locations, identify right-of-way needs and develop a general staging concept to construct the improvements. The work to be performed by the Consultant under the Functional Design phase shall consist of the following tasks:. Task I — Develop Design Criteria The Consultant will develop and submit to the City design criteria to be used in developing the improvements. Criteria will conform to the City, Iowa DOT, SUfDAS and AASHTC Standards and will be in English units. The criteria, at a minimum, shall include. • Functional classification and design type, • Design speed and regulatory speed. • Design vehicles for intersection design. • Widths of parking areas and right-of-way. Preferred Clear Zone/Acceptable Clear Zone requirements. • Provisions for pedestrians and/or bicycles. Street lighting requirements Utility corridor locations. Prepare a brief technical memorandum documenting the criteria. The memorandum will be reviewed, revisers, and approved by the City prior to proceeding with subsequent tasks, Task 2 — Develop Typical Sections Develop typical sections for the mainline street improvements. This task includes lane widths, shoulder width, curb section/type, sidewalk widths, right-of-way widths, pavement types and dear --zones. This task does not include pavement and subgrade design. This task afso includes identifying potential storm sewer, water main and other utility locations in the development of the typical sections. The scope of services for this project does not include design calculations and capacity analysis for storm sewer or water mains. Task 3 — Develop Functional Roadway Geometrics Develop functional geometrics including intersection return radii, sidewalk layout, and driveway locations for the project. This task also includes preparing turning design vehicle templates at each of the intersections within the project limits. Task 4 Develop Horizontal Alignments and Vertical Profiles Utilizing functional geometrics and design survey, develop horizontal alignments and vertical ;profiles for the mainline and connecting roadways. The alignments and profiles will be developed used on the technical memorandum summarizing the design criteria Task 5 — Functional Drainage Analysis Inventory existing hydrologic and hydraulic conditions and analyze the impacts the improvements will have on the area wide drainage patterns. Once the impacts have been quantified, develop storm sewer layout based on Chapter 2 SUDAS Design Manual. Task hoes not include inverts of profile information. Task 5 — Sanitary Sewer Technical Memo The Consultant will collect available data and neaps from City files in order to gain an understanding of the existing private sanitary sewer system. The sewer malas, previous studies and available: construction plans provide the basis for an initial understanding of the City's facilities and estimation of theoretical pipe conveyance capacity, The Consultant's field personnel will also collect any onsite data available, In addition, discussions with City operations staff can provide Insight Into problem areas and specific field conditions that may be an indicator of an existing or pending problem situation. This information in conjunction with other data collection and analysis will be used to jointly develop a sewer system plan with City staff. The Consultant will prepare a formal report to summarize the evaluation and recommendations for overall sanitary sewer Improvements. The report will document the service area evaluation, recommended solution for future improvements and a high level construction cost for the improvements. The report shall include: Executive Summary Purpose and background of study Scope of study and study area delineation Service Area Evaluation Findingstresults of assessments and evaluations Recommended improvements (projects) Conceptual diagrams of recommended improvements Estimated costs of improvements Appendices containing supporting data and information Sanitary sewer profiles and pians will not be developed as part of this task. If the City requests detailed construction plans this work will be added via amendment during the roadway reconstruction design process. Task 7 — Water Main and Sanitary Sewer Layout Develop layout of water main improvements, including services. Water main profile info is not included. Identify sanitary sewer manhole replacement locations. Task 8 — Functional Staging Plan Exhibit Prepare high-level overview of anticipated staging necessary to construct the project. identify the number of major stages and how traffic, utility service and property access will be maintained during construction, Document any special consideration that public or private utilities will require during construction. Prepare memorandum that documents staging constraints, anticipated construction effort and .any special considerations that will be incorporated into the preliminary and final design. Development of a detailed traffic control and signage plans are not included in this task. Task 9 — Functional Plan Preparation Upon completion of the functional plans, the design plans will be approximately 30 percent complete. The work to be performed by the Consultant under Functional Design will consist of the following tasks: Title and Utilky Conflict Sheets A Sheets) This task consists of assembling the preliminary title and general information sheets. The preliminary title sheets will include the following: Index of Sheets, Legend, Location Map, Project Number, Design Traffic data. Includes utility conflict identification tabulations and plan design exhibit sheets, Functional Typical Dross Sections (S Sheets) This task consists of assembling the Typical Cross Section to be used for the roadway improvements, Functional Plan A Profiles (D & E Sheets) This item consists of the site plan and profile sheets, including the detail information required for plan approvals, permitting, and construction of the improvements. Functional Removal Plans (B Sheets) This Item consists of functional layout of the removal plan for the project. Functional Crass Sections (W Sheets) This task consists of the design and drafting associated with the assembly of detailed cross sections (5' Increments) to illustrate typical conditions, drainage designs, and non -typical Conditions as needed for guidance during design, review, and quantity estimating purposes. Task 10 — Budget Review TheConsultant will prepare a functional opinion of probable construction cost for the project and compare the cost to the City's current Project budget, The Consultant grill, if necessary, make recommendations pertaining to modifications in the Project in order to address budgetary concerns. Cost estimates will be developed as part of the 30% plan submittal and based on representative major project elements and recent bid information, Detailed quantity takeoffs will not be developed for the functional cost estimate. Task 11 — Quality Control Involve ongoing quality control input from the Project Team and the design engineer's senior technical staff throughout the development of preliminary plans. The design engineer Is responsible for making specific recommendations and ensuring that critical issues are discussed and resolved prior to submittal of the 30% plan set. PRELIMINARY DESIGN (601% PLAN SUBMITTAL) The Consultant will perform preliminary design services in the preparation of design plans and specifications depicting the grading, drainage, paving, signing, utility relocation and other features of the project. Comments received from the Functional Design Phase plains will be implemented in the 'Preliminary Design Phase plans, The preliminary plisse will include but not be limited to the following tasks: Task 1— Preliminary water Main and Sanitary Sewer Modification Design Develop preliminary design modifications for existing water main and sanitary sewer manhole replacements within the project corridor. Includes water train layout with profiles and sanitary sewer manhole replacement with existing profiles, Task 2 — Preliminary Storm Suer Design Inventory existing hydrologic and hydraulic conditions and analyze the impacts the improvements will have on the area wide drainage patterns. Once the impacts have been quantified, develop stoma sewer system layout plan based on Chapter 2 SUDAS Design Manual. Resolve potential conflicts with underground utilities and other design elements. The existing downstream outlet facilities will also be modeled as part of the storm sewer design, Task 3 — Preliminary Traffic Signal Design Develop permanent preliminary traffic signal designs at the fallowing locations: a) E Court Street and Muscatine avenue b) E Court Street and S r'irst Avenue The preliminary plans will include traffic signal pole layout and major equipment layout. This task also includes gathering information on the type of equipment to be used for the projec# using available design standards of the Laity, and the Manual on Uniform Traffic Control Devices (MUTCD), Task 4 — Utility Research The Consultant will :meet with the utiiity companies, including City utilities, for information within the project corridor regarding transmission, distribution and service laterals. This includes information related to existing facilities and facilities planned for construction during the improvements. Task 5 — Utility Conflict Identification The Consultant will identify utility conflicts based: upon the preliminary design layout and develop a tabulation with plan sheet exhibits for the purpose of working through conflict resolution. This task includes storm sewer, water main, sanitary sewer and all private utilities including gas, electric and communications. The Consultant will coordinate the potholing of twenty (20) utility conflicts as part of the project scope of work. This task will also include the assessment of a joint utility trench for the corridor. Task B — Construction Staging Pian Development The Consultant will develop a preliminary traffic control concept to indicate how the project will generally be constructed and traffic will be maintainedduring construction. The construction staging plan w►tll tale into consideration all elements of oonstrucbion Including roadway, storm sewer, water man and sanitary sewer improvements, as well as property access and private utility relocations. The approach to the project and construction staging will be used on ,using the schedule to have private utility relocations resolved prior to construction as feasible. With refterntents and acceptance by the City, the concepts developed in preliminary plans will serve as the basis for preparing the final traffic control plan in final design, Task 7 — Acquisition Requirements Identification The Consultant will identify permanent right-of-way and temporary easement needs based on the preliminary design development. The requirements will take into consideration utilities, coonstruction staging and access, utility relocations and other critical construction elements. It is anticipated that there will only be permanent right-of-way acquisitions at the Intersections for sidewalk replacement and temporary constructioneasement needs. Task 8 — Preliminary 313 Visualization (Model Data Collection,, Reality Mesh Data, — Project Corridor The Consultant will use drone, camera, and video equipment to complete survey -based high quality video and image gathering along the Court Street between Muscatine Avenue and 16� Avenue. The Consultant will process the photo andvideo data into a Reality Mash image to be used for 3D modeling. The Consultant will provide an electronic image mesh to the City, Rendered images**) Visualization Modeling The Consultant will create a 3D file using our design files for use in visualization of the Court Street corridor. This task viii) include adding the following features: pavement markings, roadway signing, underground utilities, trees, and night poles. Task 9 — Preliminary Plan Preparation Upon completion of the preliminary plans, the design plans will be approximately 60 percent complete. The work to be performed by the Consultant under Preliminary Design will consist of the following tasks: Title and Utiles Conflict Sheets (A Sheet This task consists of assembling the preliminary title and general information sheets. The preliminary title sheets will include the following: Index of Sheets, Legend, Location Map, Project )dumber, Design Traffic data. Includes utility conflict identification tabulations and plan design exhibit sheets. Preliminary Typical Cross Sections (B Sheets) This task consists of assembling the Typical Cross Sections to be used for the improvements as well as a preliminary determination of the limits that each Typical Section will apply. The Typical Cross Sections will include but not be limited to typical sections for the grading, drainage and paving Improvements, Preliminary MainlinelSideroad Plan and Profiles (Q and it Sheets) This task consists of the development of preliminary plan sheets that will show the existing topography along with the roadway improvements,, including pedestrian facilities, and access points. Preliminary Erosion Control (EQ Sheets) This item consists of preliminary design and layout of erosion control plan sheets required to construct the proj ec:t. Preliminary DetourlTemporary Pavement {F Sheets) This item consists of final design and drafting of the detour and temporary pavement plans. Preliminary Suryev Refer nce [G Sheets) This task consists of assembling reference ties to the plan control points and the benchmark data used to develop the plans and to be preserved throughout construction of the project. This task also includes preserving any Government Corners that are found in the vicinity of the construction. Prelirrrinary flight -of W►av (H Sheets) The preliminary plans will include an ownership reference plan exhibit showing general parcel information. Preliminary Traffic Control and Staging_(( Sheets) Develop suitable plan for construction scheduling and staging of the project and for traffic control measures to be implemented during construction. Staging plan Will include provisions for maintaining access to adjacent properties during construction. The plan sheets will include construction staging section and plan exhibits. For estimating purposes, it is assumed that Court Street will maintain a minimum of 1 -lane of traffic during construction. Preliminary Geometric, Staking and Jointing(L Sheets) Develop and refine geometric layouts and provide additional horizontal and vertical surrey information needed to construct the Intersections. Preliminary Storm Sewer Plan and Profiles (M Sheets) Develop preliminary plan and profile sheets for stone sewer layout information. Preliminary Sanitary Sewer (MSA Sheet This task consists of the development of preliminary sanitary sewer manhole replacement plan and profile sheets that will show the existing topography, improvements, existing sewer profile, flow lime and rim elevations, utility access locations, water main profile, hydrant and valve locations, Prelimina!y Water Main Design (MWM Sheets) This task consists of the development of preliminary water main plan and profile sheets that will show the existing topography,, improvements, and water main profile, hydrant and valve locations. Preliminary Traffic Signals, Pavement Marking and Traffic Signing Sheets fN Sheets [develop preliminary traffic signal sheets that includes major equipment layout such as traffic signal poles, traffic signal cabinet and handholes. This task also consists of design and drafting of the pavement markings and traffic signing sheets. This task includes development of pavement marking and traffic signing plans to be placed into service following construction. The traffic signals, traffic control devices, procedures and layouts will be as per the requirements of the City and Manual on Uniform Traffic Control Devices (MUTCD). Preliminary Removal Plans R Sheets) This item consists of preliminary layout of the project removal plan. Preliminary Sidewalk Plans (S Sheets) Develop preliminary curb ramp layout and accessible curia ramp design in accordance with Chapter 12 of Iowa SUDAS Design Manual. Design ramp geometric configurations alternatives, identify surface requirement, review general horizontal curb openings, cross slopes, running slope, and identify sidewalk width and passing space within the corridor, Prelimina[y cecial Constra.uction Details (U Sheets) This task consists of preliminary design and drafting associated with special project details such as retaining wall layouts. Pr_.._ f 9 ruin@ Cross Sections (es' and X Sheets) This task consists of the design and drafting associated with the assembly of detailed crass sections (25' increments) to illustrate typical conditions, drainage designs, and non -typical conditions as needed for guidance during design, review, and quantity estimating purposes. Task lit -- Budget Review The Consultant will prepare a preliminary opinion of probable constructioncost for the project and compare the cost to the City's current project budget. The Consultant will, if necessary, make recommendations pertaining to modifications in the project in order to address budgetary concerns. Cost estimates will be developed as park of the 60% plan submittal and based on representative major project elements and recent bid information.. Detailed quantity takeoffs will not be developed for the preliminary cost estimate. Task 11— Quality Control Involve ongoing quality control input from the project team and the design engineers senior technical staff throughout the development of preliminary plans. The design engineer is responsible for making specific recommendations and ensuring that critical issues are discussed and resolved poor to submittal of the 160% plan set. Review the preliminary engineering plan set for technical accuracy, as well as for general constructability and conformance with the project design criteria. PREwFINAL DESIGN AND CHECK PLANS (90% PLAN UBMiTTAL) Based upon approved preliminary design, field exams, and public informational meetings, the Consultant vrill subsequently proceed with final design, contract drawings, specifications and opinion of probable construction costs for the award of a single Contract for the construction of the improvements, It is assumed that no geometric revisions to the roadway design will occur after review of the Preliminary Design (60%) plans is completed and comments incorporated. The work tasks to be performed include the following: Task 1 - Incorporate Comments from Preliminary Plan Review The Consultant will respond to comments resulting from the preliminary plan review. Recommended modifications will be incorporated into the plan set. The Consultant will revise preliminary construction plans and .special provisions to Incorporate City comments. Task 2 -:Final Construetion Plans The Consultant will provides the City with the following deliverables. Final Title Sheets (A Sheets Finalize title shoat. The title sheets will include the following: Index of Sheets, Legend, Location Map, Project Number and Existing Traffic Data, Final Typical Sections and Final Details dB Sheets) This item consists of final design and Grafting of typical cross sections and standard details to be utilized for the improvements. Final Quantities and Final Estimate of Miscellaneous Quantities (C Sheets) This item consists of final bid items to be included in the Project, as well as final quantity tabulations and the development of the general notes and estimate reference information. Final MainlinielSideroad Plan and Profiles (D and E Sheetsl This task consists of the development of final plan sheets that will show the existing topography along with the roadway improvements, including pedestrian facilities, and access points. Final Erosion Control Plan (EQ Sheets] This task consists of the development of erosion control sheets that show a draft pollution prevention plan, existing topography, location of best management practices and permanent surface restoration types. Final Detour/Temporary Pavement f F Sheets) This iters► consists of final design and drafting of the detour and temporary pavement plans, Reference Ties and Bench Marks (G Sheets) Finalize the plan control points and the benchmark data used to develop the plans and to be preserved throughout construction of the project. This task also includes preserving any Government Corners that are found in the vicinity of the construction and inclusion of horizontal alignment information. Right-of-W@y Sheets (FM Sheetsji Finalize Fight -of -Way sheets showing the existing right -cif -way, right -of -away, temporary and permanent easement information in relation the centedine, control points and property ownership. Traffic Controt. Staging, Pavement Markings and Traffc Signing (,l Sheets) This item consists of final design and Grafting of the traffic control, staging and temporary pavement plans. The traffic control devices, procedures, and layouts will be as per the requirements of the Iowa DOT and Manual on Uniform Traffic Control Devices {MUTCD). Fina] Geometric Staking. Jointing. and Edge Profiles iL Sheets) This item consists of the final design and drafting of jointing details, spot elevations and geometric layouts for all non -typical pavement areas and intersection improvements, Final Desian of Storm Drainage Systems (M 5heets3 This item consists of final design and drafting of storm sewers, storm sewer inlets, manholes, open ditches, culverts and other storm drainage related facilities for the Project. Final 'Sanitary Sewer (MSA Sheets) This task consists of the development of final sanitary sewer manhole replacement plan and profile sheets that will show the existing topography, improvements, existing sewer profile, flow line and rim elevations, utility access locations, water main profile, hydrant and valve locations. Final Water Main Design {MWM Sheets1 This task consists of the development of final water main plan and profile sheets that will show the existing topography, improvements, and water main profile, hydrant and valve locations. Final Traffic Signals, Pavement Marking and Traffic Signing Sheets (N Sheets) This task consists of the final design and drafting of permanent traffic signals. included in this task will be the signal layout dans, wiring diagrams, major equipment, pules, signal heads, quantities, special provisions, and other elements of the traffic signal installations, as necessary, to accommodate the roadway design, as well as phasing and timing of traffic signals. This task includes development of pavement marking and traffic signing plans to be placed into service following construction. The traffic signals,. traffic control devices, procedures and layouts will lye as per the requirements of the City and Manual on Uniform Traffic Control Devices (MUTCD). Final Removal Plans (R Sheets) This item consists of final layout of the project removal plan. Accessible Curb Ramp Design (S Sheets] Develop final curb ramp layout in accordance with Chapter 12 of Iowa SUDAS Design Manual. Finalize ramp geometric configurations, transitions between sidewalks and driveways, calculate horizontal curb openings, cross slopes, running slope,. and label sidewalk width ,and passing space within the corridor. Final Soils Design (T Sheets} This task consists of final design and drafting of the soils information and earthwork quantities. All soil boring lags will also be included in theme sheets. Final Construction Details (U Sheets) This item consists sof the final design and drafting of the retaining wall layouts and special project details not covered in other items. Included are such items as special grading details, special storm water management details not included in the standard drawings. and other required miscellaneous details found to be required for completion of the project. Final Design Crass -Sections (W Sheets] This item consists of the final design and drafting of individual cross sections for the project. Cross sections will be designed and drawn at 25 -foot maximum intervals, with additional cross -suctions included as necessary. Cross sections Oil show the existing ground elevations as well as the final project grading. including fore slope and back slope information, and other pertinent infornmation. Task 3 - Project Permitting The Consultant will assist the City in preparing applications for permits from governmental authorities that have jurisdiction to .approve the design of the projiect and participate in consultations with such authorities, as necessary. The Consultant will prepare the following documents for the project. • IDNR Water Supply Section, Construction Permit Application • IDNR Wastewater Disposal System, Construction Permit Application • IDNR NPDES Sformwater Discharge Permit • Notice of Publication • Pollution Prevention Plan Any fees for construction permits, licenses or other costs associated with permits and approvals will be the responsibility of the City. Time Consultant will provide technical criteria, written descriptions and design data for the City's use in filing the applications for permits. The Consultant will prepare the permit applications and other documentation. Task 4 — Special Provisions Development The Consultant will prepare special provision specifications for the project and submit with 90% Plans, Task 5.Opinion of Probable Construction Cost The Consultant will prepare a preliminary Opinion of Probable Construction Cost for the project. An updated Opinion of Probable Construction Cost will be prepared at the time of completion of the plans and specifications. The Opinion of Probable Construction Cost is intended for this use of the City in financing the Project. Task & - Quality Control Involve ongoing duality control input from the Project Team and the design engineer's senior technical staff throughout the development of final plans. Time design engineer is responsible for snaking specific recommendations and ensuring that critical issues are discussed and resolved prior to submittal of the check plan set. FINAL. DESIGN (BID DOCUMENTS) The Consultant will coordinate and manage the final project development submittals to the City for the project. The work tasks to be performed or coordinated by the Consultant will include the following Task 1 - Incorporate city Comments from Pre -Final Plans Submittal The Consultant will incorporate pre -final plan review comments into the plan set. The Consultant will revise pre -final construction plans and special provisions to incorporate City comments. Task 2 - Final Plan Submittal The Consultant shall submit the final Plans package. PROJECT BIDDING The project will be let through the Iowa DOT. The work tasks to be performed or coordinated by the Consultant will include the following, Trask 1— Plan Clarification and Addenda The Consultant will be available to answer questions from contractors prior to the letting and will issue addenda as appropriate to interpret, clarify or expend the bidding documents. CONSTRUCTION SERVICES The City will be responsible for performing construction administration and observation for the prgect.. The Consultant will be available to attend the pre -construction meeting, perform shop dra+uwing review and be able to assist with field questions as necessary. For budgetary purposes, it is assumed two (2) members of the consultant team will attend the pre-oonstruction meeting for the project. It is assumed eight (8) site visits during construction, attended by one (1) member of the Consultant team. ADDITIONAL SERVICES: Additional Services are not included in this Agreement. If authorized under a Supplemental Agreement the Consultant shall fumish or obtain from others the following services; • Roadway Lighting Design Services (electrical circuitry design) * Fiber Interconnection of Traffic Signals • Traffic Data Collection and Modeling • Construction Phase Services: Construction Administration, Resident EngineeringlObservation, Construction Stalking 4-0h Infrastutture & Environmert. LLL Datf- November 24, 2020 ATTACHMENT 2 - Schedule Preliminary and Final Roadway Design Court Street Reconstruction Iowa City, Iowa CNA StrI081 Fk(q,0nSlrW'ftr) Pr&iminafy and Final Design la" City, IA Notice to Proceed: December 2020 Project Kick -Off Meeting: December 2020 Field Surveylinvestigations, December 2020 30% Design: January — March 2021 Public Infon-nation Meeting #1: April 2G20 60% Design: March - July 2021 90% Design: July — September 2021 Public Information Meeting #2: September 2021 Right -of -Way Acquisition Process: July 2021 to March 2022 Private Utility Relocation: October 2021 to December 2022 Final Plans (100%): April 2022 Public Information Meeting #3: Project Letting. December 2022 Construction: 2023-2024 If notice to proceed is given at a later date, Vine of completion shall be extended accordingly. Attachment 3 FOTH INFRASTRUCTURE AND ENVIRONMENT, L.L,C STANDARD HOURLY RATE SCHEDULE Classification Hourly Rate, Classification Hourly (tate Director $202,00 Project Scientist 11 $143;00 Projekt Manager IV $197.00 Projekt Scientist 1 $117.00 Project Manager 111 $188.00 Technology Manager $164.00 Project Manager II $178.00 Lead Technician $14200 Project Manager 1 $169.00 Technician A $134,00 Lead Project Engineer 5188.00 Technician V $130.170 Project Engineer IV $178.00 Technician IV $119,00 Project Engineer ill $160.00 Technician III $108.00 Project Engineer II $150.00 Technician II $ 95.00 Project Engineer 1 $142,00 Technician 1 $ 80,00 Staff Engineer IV $140.00 Construction Manager $164,00 Staff Engineer 111 $134.00 Land Surveyor IV $188.00 Staff Engineer If $125.00 Land Surveyor III $156.00 Staff Engineer 1 $115.170 Land Surveyor II $144.00 Planner IV $188.00 Land Surveyor 1 $132,04 Planner 111 $159.00 Projekt Administrator If $ 98.00 Planner II $132..00 Project Administrator 1 $ 78.00 Planner 1 $115.00 Administrative Assistant $ 60.00 REIMBURSABLE EXPENSES 1. All materials and supplies used in the performance of work on this project will be billed at cost plus 10%. 2. Auto mileage will be reimbursed per the standard mileage reimbursement established by the Internal Revenue Service. Service vehicle mileage will be reimbursed on the basis of $0.88 per mile, 3. Charges for outside services such as soils and materials testing, fiscal, legal and all other direct expenses will be invoiced at cost plus 10%, ADJUSTMENTS TO FEE SCHEDULE 1, Fee schedule effective January 1, 2020. (Rates subject to change annually on January 1. Item Number: 6.g. D ecember 1, 2020 Resol u tion ap p roving, au thorizin g an d d irectin g th e Mayor to execu te an d the City Cl erk to attest an Agreemen t by and b etween th e City of Iowa City and Snyd er & Associates, In c. to p rovide en g ineerin g con sul tant services for the Hig h way 6 Trail – F airmead ows Bou l evard to Hein z Road Proj ect. Prepared B y:J oe Welter, Sr. Civil E ngineer R eviewed B y:J ason Havel, City E ngineer Ron Knoche, Public Works Director Geof f F ruin, City Manager F iscal I mpact:79,000.00 available in the Hwy 6 Trail – F airmeadows to Heinz P roject, A ccount Number R 4376 R ecommendations:S taff: A pproval Commission: N/A Attachments:Location Map Resolution A greement Executive S ummary: T his agenda item approves the consultant agreement for the preliminary design, final design, preparation of plats f or property/easement acquisition, preparation of bidding documents, permitting, bidding assistance, and construction services f or the multipurpose trail construction as a part of the Highway 6 – F airmeadows B oulevard to Heinz R oad P roject. B ackground / Analysis: T he proposed trail segment has been identif ied as a priority for bicycle and pedestrian connectivity, is a prioritized in-fill section, and addresses a gap in the City’s side path network due to the high speeds and volume of vehicular traffic on Highway 6. T he 0.80 miles of ten-foot wide multi-use trail along Highway 6 from Fairmeadows B oulevard to Heinz Road in I owa City, I owa will be constructed with a concrete surface, be A mericans with D isabilities Act (A D A) compliant with curb ramps at its intersections with roadways and f acility entrances, and incorporate signalization at its intersections with roadways and facility entrances. I ncluded in the project is the installation of storm sewers, modif ications of the roadside ditches, surface restoration, and other related work. AT TAC HM E NT S: D escription L ocation Map R esolution Agreement 6 HEINZ RDLAKESIDE DR NEVADA AVEMIAMI DRL E H A RV E WESTERN RDUNION RDHOLLYWOOD BLVD B O R D E A U X INDUSTRIAL PARK RDM A R S E L L I E S ASTER AVECAL IFORNI A AV E REGAL LNAMBER LNARIZONA AVE WH ISPERING MEADOW DR WHISPERING PRAIRIE AVELOWER MUSCATINE RD CHARTRES Highway 6 Trail - Fairmeadows to Heinz Prepared by: Joe Welter, Public Works, 410 East Washington Street, Iowa City, Iowa 52240; (319) 356-5144 Resolution No. 20-269 Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest an Agreement by and between the City of Iowa City and Snyder & Associates, Inc. to provide engineering consultant services for the Highway 6 Trail — Fairmeadows Boulevard to Heinz Road Project. Whereas, the proposed trail segment has been identified as a priority for bicycle and pedestrian connectivity, and; Whereas, the proposed trail segment is a prioritized in -fill section, and; Whereas, the proposed trail segment addresses a gap in the City's side path network due to the high speeds and volume of vehicular traffic on Highway 6, and; Whereas, the City desires to obtain the services of a qualified consulting firm to provide preliminary design, final design, preparation of bidding documents, permitting, bidding assistance, and constructions services for the Highway 6 Trail - Fairmeadows Boulevard to Heinz Road Project, and; Whereas, the City issued a Request for Qualifications, On -Call Professional Design and Engineering Services (2020-2022), May 1, 2020, to private consulting firms interested in providing design and engineering services related to public improvement projects in the City of Iowa City, and; Whereas, submittals were received from consulting firms and evaluated by a selection committee, and; Whereas, Consultant was selected based on qualifications, key personnel, project approach, and fees and rates, and; Whereas, the City of Iowa City has negotiated a Consultant Agreement for said consulting services with Snyder & Associates, Inc., to provide said services; and Whereas, it is in the public interest to enter into said Consultant Agreement with Snyder & Associates, Inc.; and Whereas, funds are available in the Hwy 6 Trail - Fairmeadows to Heinz Project, Account Number R4376,and; Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The Consultant Agreement attached hereto is in the public interest, and is approved as to form and content. 2. The Mayor and City Clerk are hereby authorized and directed to execute the attached Consultant Agreement. 3. The City Manager is authorized to execute amendments to the Consultant Agreement as they may become necessary. Resolution No. zo-269 Page 2 Passed and approved this 1st day of December '2020 Attest: Ci Clerk May r pproved b / City ttorney's Office (Sara Greenwood Hektoen —11/24/2020 It was moved by Bergus and seconded by Weiner the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: Bergus Mims Salih Taylor Teague Thomas Weiner Consultant Agreement This Agreement, made and entered into this 1st day of December 2020, by and between the City of Iowa City, a municipal corporation, hereinafter referred to as the City and Snyder & Associates, Inc., of Iowa City, Iowa, hereinafter referred to as the Consultant. Whereas, the City desires to obtain the services of a qualified consulting firm to provide preliminary design, final design, preparation of bidding documents, permitting, bidding assistance, and constructions services for the Highway 6 Trail — Fairmeadows Boulevard to Heinz Road Project, and; Whereas, the proposed trail segment has been identified as a priority for bicycle and pedestrian connectivity, and; Whereas, the proposed trail segment is a prioritized in -fill section, and; Whereas, the proposed trail segment addresses a gap in the City's side path network due to the high speeds and volume of vehicular traffic on Highway 6, and; Whereas, the 0.80 miles of ten -foot wide multiuse trail along Highway 6 from Fairmeadows Boulevard to Heinz Road in Iowa City, Iowa will be constructed with a concrete surface, be Americans with Disabilities Act (ADA) compliant with curb ramps at its intersections with roadways and facility entrances, and incorporate signalization at its intersections with roadways and facility entrances, and; Whereas, all services shall be in conformity with the Iowa Department of Transportation Standards, Design Guides and Specifications; Title 23 U.S. Code of Federal Regulations, Part 625; applicable sections of the U.S. Department of Transportation, Federal Aid Policy Guide (FAPG); and the design standards of the City. These will serve as a guidance documents for preparation of plans, specifications, and estimates, and; Whereas, the City issued a Request for Qualifications, On -Call Professional Design and Engineering Services (2020-2022), May 1, 2020, to private consulting firms interested in providing design and engineering services related to public improvement projects in the City of Iowa City, and; Whereas, submittals were received from consulting firms and evaluated by a selection committee, and; Whereas, Consultant was selected based on qualifications, key personnel, project approach, and fees and rates, and; Whereas, the City submitted to the Metropolitan Planning Organization of Johnson County (MPOJC) an application to receive Federal Transportation alternatives Program (TAP) grant funding for this Project, and; Whereas, the MPOJC Urbanized Area Policy Board approved the City's proposal for Federal Fiscal Year (FFY) 2021 TAP Grant funds in the amount of $438,000, and; Whereas, funds are available in the Hwy 6 Trail — Fairmeadows to Heinz Project, Account Number R4376, and; -2 - Now Therefore, it is agreed by and between the parties hereto that the City does now contract with the Consultant to provide services as set forth herein. Scope of Services Consultant agrees to perform the following services for the City, and to do so in a timely and satisfactory manner. 1. Project Administration 1. 1. The Consultant will schedule, coordinate, and conduct a kick-off meeting with City staff within one week of notice -to -proceed. 1.2. The Consultant will provide overall project management during the duration of this Agreement. Project management includes coordination with the Project Engineer at the City, weekly reviews, planning, and adjustment of the scope of work and fees if needed. The Consultant will check and review project deliverables prior to submission to the Iowa Department of Transportation (DOT) and City. Monthly status reports and billing statements will be prepared and submitted to the City's Project Engineer. 1.3. Progress reporting will be provided twice a month. 1.4. The Consultant will monitor and review updates to the Iowa DOT's Instructional Memorandums (I.M.$), Road Design Manual, Standard Road Plans, Road Design Details. Updates requiring no additional effort on the part of the Consultant will be incorporated into the work by the Consultant. If the Consultant is of the opinion additional effort will be required, the Consultant will so notify the City, in accordance with Paragraph 8. The Consultant will prepare an amendment for review by the City. Upon approval by the City, amendments will incorporate additional work and payment for such work. 1.5. The Consultant will establish review and checking procedures for project deliverables and designate responsibility for implementation of the review and checking plan. 1.6. The Consultant will assist the City in communicating the design intent to the public. This assistance will include writing public notices (distributed by the City), one on one meetings with property owners when necessary and one public meeting. 2. Topographic Survey and Base Mapping 2.1. Preliminary Survey — The Consultant shall perform the preliminary survey for the project. This survey will include horizontal and vertical control and topographic survey. Topographic survey will be performed to identify pertinent features within the project area. Located features may include, but are not limited to, utilities, buildings, pavement, property pins, storm sewer culverts and intakes, trees, and signs. Side road and tie-in surveys will be performed where such features intersect the baseline. Survey shall include hard shots of existing pavements and other visible features. 2.2. The Consultant shall determine the location of existing Right -of -Way (ROW) and identify property owners adjacent to the project. This task consists of researching record documents at the City and County, locating existing monumentation along the corridor. The following lists estimated number of acquisition documents. Provide two (2) signed copies of each: 2.2.1. Right-of-way (fee title; permanent easement plat; plat signed by a Professional Licensed Surveyor) — 2 2.2.2. Temporary easement (exhibit, no signature required) — 5 2.3. The Consultant shall provide plats and/or exhibits for each acquisition required. Plats showing individual right of way acquisitions shall comply with requirement of Iowa Code Section 354.4. -3- 2.4. Staking of proposed right of way and/or easements may be provided but are considered extra work. Utilize Iowa DOT — style symbols when preparing right of way and property boundary exhibits for use during design and easement acquisitions. 2.5. Computer -Aided Design and Drafting (CADD) Base Mapping — The Consultant shall prepare a topographic base map within the effective area of the project. It is anticipated that the design plan scale will vary to accomplish different levels of detail and will be prepared on 11" x 17" plan sheets. 2.6. All surveying will use the Iowa State Plane South Coordinate System. 2.7. CADD files will be provided in 2018 dwg format files compatible with AutoCAD Civil 3D. 3. Traffic Signal Modifications 3.1. The Consultant will complete pedestrian upgrades to existing traffic signals at the intersections of Fairmeadows Boulevard, Lakeside Drive, and Heinz Road along Highway 6 to provide accessible pushbuttons, countdown pedestrian signals, and Americans with Disabilities Act (ADA) pedestrian ramps per Manual on Uniform Traffic Control Devices (MUTCD), Iowa DOT, and City Standards. 3.2. The Consultant will prepare an Iowa DOT traffic control device permit application for signal modifications at these three intersections. 3.3. The City shall provide as -built plans of the existing signal installations. 4. Trail Design and Plans 4.1. Concept Statement — The Consultant shall prepare and submit the Concept Statement to the Iowa DOT in accordance with the Project Development Guidelines. The City will aid the Consultant with the development of the document. 4.2. Coordination — The Consultant shall coordinate with the City regarding work potentially impacting adjacent private properties. The Consultant shall coordinate with local utility companies and the City to address any utility conflicts as a result of this project. 4.3. Preliminary Design and Plan Preparation — The Consultant shall utilize the base maps prepared and available information provided by the City to develop preliminary plans. All plans shall be prepared on 11"x 17" size paper. Trail profiles may be placed on the same sheet as the corresponding plan view. The preliminary plans shall, at a minimum, include the following items, if applicable: 4.3.1. Proposed typical cross section(s). 4.3.2. Preliminary plan of trail design. 4.3.3. Preliminary intersection and sidewalk ramp layouts. 4.3.4. Preliminary consideration for stormwater implications. 4.4. Permit Applications — The Consultant shall assist the City in the preparation and submittal of permit applications for all necessary permits for the project. This includes, but is not limited to, assessments needed to make sure the project is compliant with the National Environmental Policy Act (NEPA), which includes verification that the project is not harmful to the environment in the following areas: noise, air quality, cultural resources, water quality, wetlands, Floodplain, farmland protection and hazardous waste sites; Iowa DOT work in right of way; Iowa Department of Natural Resources (DNR) National Pollutant Discharge Elimination System (NPDES) General Permit; and City of Iowa City permit requirements. Specific to the NEPA evaluation, this scope of work anticipates the Iowa DOT will complete a Programmatic Categorical Exclusion for this site based on the information to be provided in the Concept Statement; and no further reporting will be required. If the Iowa DOT requires further reporting (e.g. Phase 1 Environmental Site Assessment, Wetland and Streambank Delineation, Threatened & Endangered Species Review, Cultural Resources -4 - Evaluation, etc.) additional services will be negotiated with the City as detailed in the Part 8 — Additional Services below. 4.5. Iowa DOT Submission — The Consultant shall submit Preliminary Plans to the Iowa DOT in accordance with letting procedures. The Consultant will receive comments from the City and the DOT and incorporate necessary items into the Preliminary Plan set prior to proceeding to Final Design Plans. 4.6. Check and Final Design and Plan Preparations — The following items shall be prepared in substantial conformance to the preliminary plans prepared for this project and shall address the comments of the City and Iowa DOT staff. 4.6.1. Trail Plans and Details — The plans will include proposed improvements, existing features demolition and/or relocations as needed, pavement base and surface construction materials, trail profiles, trail cross sections, street pavement modifications to accommodate the trail and pedestrian crossings, and details. 4.6.2. Special Provisions — Any special provisions required will be included with the Iowa DOT submittals. 4.6.3. Erosion Control Plan — The Consultant shall provide a Storm Water Pollution Prevention Plan in accordance with Iowa NPDES General Permit No. 2. The Consultant will utilize the Iowa DOT, DNR, and other statewide guidelines in development of the Storm Water Pollution Prevention Plan. The Consultant will assist the City in securing the NPDES General Permit for the project. The Consultant shall prepare all notices, which will be filed and published by the City. 4.6.4. Iowa DOT Submission — The Consultant shall submit Check Plans and Final Plans to the Iowa DOT in accordance with letting procedures. 4.6.5. Final Cost Opinion — The Consultant shall prepare a final opinion of probable construction cost. This will be reviewed against budget considerations to determine if project adjustments are necessary. 5. Deliverables 5.1. The scope of design services shall be considered to be complete upon completion and delivery of the following items to the satisfaction of the City: 5.1.1. One set of preliminary plans to the Iowa DOT and the City. 5.1.2. One set of check plans to the Iowa DOT and the City. 5.1.3. Two sets of original final drawings and special provisions, If necessary. 5.1.4. Delivery of final deliverables including the Project Development Certification (PDC) to the Iowa DOT. 5.1.5. Final Cost Opinion. 5.2. All plan sets shall bell" x 17". 6. Bid Period Assistance 6.1. Soliciting Bids —The bid letting shall be by the Iowa DOT. The Consultant shall assist the City as required during the bid letting. 6.2. Plan Clarification and Addenda — The Consultant shall assist the City with answering contractor questions and issuing necessary addenda during the bidding period. 7. Construction Phase Services 7.1. Anticipated construction period services shall include attending construction meetings and issuing meeting notes, shop drawing review, responding to Requests for Information (RFIs), issuing Instructions to Contractors (ITCs), preparing punch lists, -5 - assisting with closeout and providing as -built record drawings based on contractor mark-ups. 8. Additional Services 8.1. Work not listed, if required, will be brought to the attention of the City and an additional fee, if needed, will be provided by the Consultant. The Consultant will prepare an amendment to this Agreement according to the City's standards and practices. Upon approval by the Consultant will complete the additional services according to the schedule agreed upon for the agreed additional fee. Example additional services include: 8.1.1. Geotechnical Investigation 8.1.2. Additional NEPA Evaluation Services, including: • Phase 1 Environmental Site Assessment — $3,000 • Threatened and Endangered Species Review— $2,000 • Wetland and Streambank Delineation — $4,000 • Cultural Resources Evaluation — $4,500 8.1.3. Full time construction observation services 8.1.4. Final audit assistance 8.1.5. Structural engineering design associated with the DOT box culvert west of Lakeside Drive. II. Time of Completion The Consultant shall complete the following phases of the Project in accordance with the schedule shown. Date of Completion Task December 2, 2020 Project Kickoff and Planning December 11, 2020 Concept Statement to DOT December 29, 2020 Preliminary Plans to Cit January 6, 2021 City Preliminary Plans Comments to Consultant January 12, 2021 Preliminary Plans to DOT January 22, 2021 Acquisition Plats to City February 24, 2021 Check Plans to City March 2, 2021 City Check Plans Comments to Consultant March 9, 2021 Check Plans to DOT April 20, 2021 Final Plans and PDC to DOT April 28, 2021 Final Contract to City April 30, 2021 City Final Contract Comments to Consultant May 3, 2021 Final Contract to DOT May 4, 2021 Set Public Hearing May 25, 2021 Public Hearing and Accept Project Manual at City Council Meeting July 20, 2021 DOT Letting Date August 10, 2021 Start of Construction November 12, 2021 Substantial Completion L-21 III. Compensation for Services The total hourly, not -to -exceed fee for all services and expenses under this Agreement is $,000. Compensation shall be based on the rates and fees shown on Attachment A. The associated task estimates are included below. The individual task fee amounts may be more or less than that listed but the total fee will not be exceeded except by supplemental agreement. Milestone / Task Completion Fee Task 1 — Project Administration $5,500 Task 2 — Topographic Survey & Base Mapping $12,500 Task 3 — Signal Modifications $9,000 Task 4 & 5 — Trail Design & Deliverables $42,000 Task 6 — Bid Period Assistance $2,000 Design Subtotal $71,000 Task 7 - Construction Phase $14,000 Total Not -to -Exceed Fee $85,000 IV. General Terms A. The Consultant shall not commit any of the following employment practices and agrees to prohibit the following practices in any subcontracts. To discharge or refuse to hire any individual because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. To discriminate against any individual in terms, conditions, or privileges of employment because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. B. Should the City terminate this Agreement, the Consultant shall be paid for all work and services performed up to the time of termination. However, such sums shall not be greater than the "not -to -exceed" amount listed in Section III. The City may terminate this Agreement upon seven (7) calendar days' written notice to the Consultant. C. This Agreement shall be binding upon the successors and assigns of the parties hereto, provided that no assignment shall be without the written consent of all Parties to said Agreement. D. It is understood and agreed that the retention of the Consultant by the City for the purpose of the Project shall be as an independent contractor and shall be exclusive, but the Consultant shall have the right to employ such assistance as may be required for the performance of the Project. 7- E. It is agreed by the City that all records and files pertaining to information needed by the Consultant for the project shall be available by said City upon reasonable request to the Consultant. The City agrees to furnish all reasonable assistance in the use of these records and files. It is further agreed that no Party to this Agreement shall perform contrary to any state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa. G. At the request of the City, the Consultant shall attend meetings of the City Council relative to the work set forth in this Agreement. Any requests made by the City shall be given with reasonable notice to the Consultant to assure attendance. H. The Consultant agrees to furnish, upon termination of this Agreement and upon demand by the City, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Consultant pursuant to this Agreement without cost, and without restrictions or limitation as to the use relative to specific projects covered under this Agreement. In such event, the Consultant shall not be liable for the City's use of such documents on other projects. I. The Consultant agrees to furnish all reports, specifications, and drawings with the seal of a licensed professional as required by Iowa law. J. The City agrees to tender the Consultant all fees in a timely manner, excepting, however, that failure of the Consultant to satisfactorily perform in accordance with this Agreement shall constitute grounds for the City to withhold payment of the amount sufficient to property complete the Project in accordance with this Agreement. K. Should any section of this Agreement be found invalid, it is agreed that the remaining portion shall be deemed severable from the invalid portion and continue in full force and effect. L. Original contract drawings shall become the property of the City. The Consultant shall be allowed to keep reproducible copies for the Consultant's own filing use. M. Fees paid for securing approval of authorities having jurisdiction over the Project will be paid by the City. N. Upon signing this Agreement, Consultant acknowledges that Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract with the City, and certifies that no employee or officer of the City, which includes members of the City Council and City boards and commissions, has an interest, either direct or indirect, in this Agreement, that does not fall within the exceptions to said statutory provision enumerated in Section 362.5. O. Indemnification To the full extent permitted by law, Consultant agrees to defend, indemnify, and hold harmless the City against any and all claims, demands, suits, loss, expenses, including attorney's fees, and for any damages which may be asserted, claimed or recovered against or from the City by reason of personal injury, including bodily injury or death, and property damages, including loss of use thereof, caused by Consultant's negligent acts, errors or omissions in performing the work and/or services provided by Consultant to the City pursuant to the provisions of this Agreement. 2. Consultant assumes full responsibility for any and all damage or injuries which may result to any person or property by reason of Consultant's negligent acts, errors or omissions in connection with the work and/or services provided by Consultant to the City pursuant to this Agreement, and agrees to pay the City for all damages caused to the City's premises resulting from the negligent acts, errors or omissions of Consultant. 3. The Consultant's obligation to indemnify the City shall not include the obligation to indemnify, hold harmless, or defend the City against lability, claims, damages, losses, or expenses, including attorney fees, to the extent caused by or resulting from the negligent act, error, or omission of the City. 4. For purposes of this paragraph, the term "Consultant" means and includes the Consultant, its officers, agents, employees, sub -consultants, and others for whom Consultant is legally liable, and the term "City" means and includes the City of Iowa City, Iowa its Mayor, City Council members, employees, and volunteers. P. Insurance The Consultant agrees at all times material to this Agreement to have and maintain professional liability insurance covering the Consultant's liability for the Consultant's negligent acts, errors and omissions in the sum of $1,000,000 Per Claim, $1,000,000 Annual Aggregate, or a $1,000,000 Combined Single Limit. To the fullest extent permitted by applicable state law, a Waiver of Subrogation Clause (endorsement) shall be added. 2. Consultant agrees to provide the City a certificate of insurance evidencing that all coverages, limits and endorsements required herein are maintained and in full force and effect, and certificates of Insurance shall provide a minimum thirty (30) day endeavor to notify, when available by Consultant's insurer. If the Consultant receives a non -renewal or cancellation notice from an insurance carrier affording coverage required herein, or receives notice that coverage no longer complies with the insurance requirements herein, Consultant agrees to notify the City within five (5) business days with a copy of the non -renewal or cancellation notice. Q. Standard of Care The Consultant shall perform services for, and furnish deliverables to, the City pertaining to the Project as set forth in this Agreement. The Consultant shall possess a degree of learning, care and skill ordinarily possessed by reputable professionals, practicing in this area under similar circumstances. The Consultant shall use reasonable diligence and professional judgment in the exercise of skill and application of learning. 2. Consultant represents that the Services and all its components shall be free of defects caused by negligence; shall be performed in a manner consistent with the standard of care of other professional service providers in a similar Industry and application; shall conform to the requirements of i= this Agreement; and shall be sufficient and suitable for the purposes expressed in this Agreement. 3. All provisions of this Agreement shall be reconciled in accordance with the generally accepted standards of the Engineering Profession. 4. Consultant's obligations under this Section shall exist without regard to, and shall not be construed to be waived by, the availability or unavailability of any insurance, either of City or Consultant. R. There are no other considerations or monies contingent upon or resulting from the execution of this Agreement, it is the entire Agreement, and no other monies or considerations have been solicited. S. This Agreement shall be interpreted and enforced in accordance with the laws of the State of Iowa. Any legal proceeding instituted with respect to this Agreement shall be brought in a court of competent jurisdiction in Johnson County, Iowa. The parties hereto hereby submit to personal jurisdiction therein and irrevocably waive any objection as to venue therein, including any argument that such proceeding has been brought in an inconvenient forum. For theC12�-- �_ For the onsultant By: By: _ TRIS Mayor Rle: Business Unit Leader Date: 12/1/2020 Date: Attest: t=, City Attorneys Office — 4�— k t +'l {� /\ / %/U Vei-n /2P.r —)4- Date ATTACHMENT A SNYDER & ASSOCIATES, INC. 2020-21 STANDARD FEE SCHEDULE Billing Classification/Level Billing Rate Professional Engineer, Landscape Architect, Land Surveyor, GIS, Environmental Scientist Project Manager, Planner, Right -of- WaAgent, Graphic Desi ner Principal 11 $214.00 /hour Principal 1 $203.00 /hour Senior $182.00 /hour VIII $169.00 /hour VII $160.00 /hour VI $152.00 /hour V $142.00 /hour IV $132.00 /hour 111 $120.00 /hour 11 $109.00 1 /hour I I CADD, Survey, Construction Observation $96.00 /hour Lead $129.00 /hour Senior $123.00 /hour VIII $115.00 /hour VII $106.00 /hour VI $95.00 /hour V $85.00 /hour IV $78.00 /hour 111 $66.00 our f1 $58.00 /hour I Administrative II $50.00 $66.00 hour /hour I $54.00 /hour Reimbursables Milea a current IRS standard rate Outside Services As Invoiced Item Number: 6.h. D ecember 1, 2020 Resol u tion ap p roving, au thorizin g an d d irectin g th e Mayor to execu te an d the City Cl erk to attest an Agreemen t by and b etween th e City of Iowa City and Shive-Hattery, In c., of Iowa City, Iowa, to provid e en g ineerin g an d architectu ral services for the Mercer P ark Pool Dehu mid ification an d Tu ckp oin tin g Proj ect. Prepared B y:B en Clark, S r. Civil E ngineer R eviewed B y:K umi Morris, Facilities Manager J uli S eydell J ohnson, P arks and R ecreation Director J ason Havel, City E ngineer Ron Knoche, Public Works Director Geof f F ruin, City Manager F iscal I mpact:$111,750 available in the Mercer Park Pool Dehumidif ication/Tuckpointing account #R4369 R ecommendations:S taff: A pproval Commission: N/A Attachments:Resolution Agreement Executive S ummary: T his agenda item authorizes an agreement to provide consultant services f or the Mercer P ark Pool Dehumidif ication and Tuckpointing P roject. B ackground / Analysis: T he 2012 City Space Needs S tudy and Master plan, identified the HVA C , mechanical and electrical systems as deficient, energy inefficient and requiring code updates throughout the facility. I n 2019 the original boilers were replaced with high ef f icient units and building automation controls were added to monitor and reduce energy use on the heating load for Mercer Aquatic C enter and S canlon Gym. I n spring of 2020, the Natatorium HI D (metal halide) lighting fixtures were replaced with a new L E D lighting system, f rom a lif e cycle cost, a 40% to 50% reduction in energy savings and reduction in lamp replacement costs. T he HVA C dehumidification project is the next step to address the infrastructure’s aging HVA C system and to improve the building’s air quality and to meet the current building code. T he current code requires more fresh outdoor air supply, even air distribution, dehumidification and proper exhaust for a healthy environment f or the building and the pool patrons. Another benefit of meeting the current code, will result in a reduction of use of pool chemicals. L astly, as a result of the increase in air quality, there will be increased evaporation of pool water, to of f set any increase of water consumption, a condensate recovery system will be implemented. I t is estimated that the condensate recovery system, can of fset up to one million gallons of water annually at Mercer Pool. T he majority of the HVA C equipment has been operating continuously since 1988 and many components and system are at the end of their usef ul life. T he original system did not have dehumidification; from the 2012 f acilities report, this is causing structural issues from the interior moisture, with rusted lintels and door/window frames and tuckpointing issues in the masonry. T his project would help resolve the humidity issues in the facility and the related masonry and lintel repairs. T his project will allow f or Heating Ventilation and A ir Conditioning (HVA C) and dehumidification upgrades to the Mercer A quatic C enter and S canlon Gymnasium. T his project will also address large areas of necessary tuck pointing and masonry repair and repairs on the interior columns neighboring the natatorium. The work will also address the moisture issues f rom the K alwall skylight system and rusted lintels around the doors, windows and above the columns in the courtyard. AT TAC HM E NT S: D escription R esolution Agreement Prepared by: Ben Clark, Public Works, 410 E. Washington St., Iowa City, IA 52240; (319) 356-5436 Resolution No. 20-270 Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest an Agreement by and between the City of Iowa City and Shive-Hattery, Inc., of Iowa City, Iowa, to provide engineering and architectural services for the Mercer Park Pool Dehumidification and Tuckpointing Project. Whereas, the City desires the services of a qualified firm to provide engineering and architectural services for the Mercer Park Pool Dehumidification and Tuckpointing Project, hereinafter referred to as the Project; and Whereas, the Project involves improving the environmental conditions in the Mercer Aquatic Center natatorium and involves resolving moisture related issues with the lobby skylights and also at exterior masonry; and Whereas, the City issued a Request for Qualifications (RFQ) for On -Call Professional and Design Services for calander years 2020 through 2022; and Whereas, submittals were received from consulting firms and evaluated by a selection committee; and Whereas, Consultant was selected based on qualifications and project specific criteria such as project approach, regulatory process experience, key personnel, schedule and price; and Whereas, funds are available in the Mercer Park Pool — Dehumidification/Tuckpointing fund #R4369. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The Consultant Agreement attached hereto is in the public interest, and is approved as to form and content. 2. The Mayor and City Clerk are hereby authorized and directed to execute the attached Consultant Agreement. 3. The City Manager is authorized to execute amendments to the Consultant Agreement as they may become necessary. Passed and approved this 1st day of December _'2020 May pproved by / Attest: 5�4� k CiClerk City Attorney's Office (Sara Greenwood Hektoen — 11 /25/2020) Resolution No. 20-270 Page 2 It was moved by Bergus and seconded by adopted, and upon roll call there were: Ayes: Nays: Weiner the Resolution be Absent: Bergus Mims Salih Taylor Teague Thomas Weiner Consultant Agreement This Agreement, made and entered into this 1st day of December 2020 , by and between the City of Iowa City, a municipal corporation, hereinafter referred to as the City and Shive-Hattery, Inc., of Iowa City, Iowa, hereinafter referred to as the Consultant. Whereas, the City desires the services of a qualified firm to provide Engineering and Architectural Services for the Mercer Park Pool Dehumidification and Tuckpointing Project, hereinafter referred to as the Project; and Whereas, the Project involves improving the environmental conditions in the Mercer Aquatic Center natatorium and involves resolving moisture related issues with the lobby skylights and also at exterior masonry; and Whereas the City issued a Request for Qualifications (RFQL) for On -Call Professional and Design Services for calendar years 2020 through 2022; and Whereas, Submittals were received from consulting firms and evaluated by a selection committee; and Whereas, Consultant was selected based on qualifications and project specific criteria such as project approach, regulatory process experience, key personnel, schedule and price; and Whereas, funds are available in the Mercer Park Pool — Dehumid ification/Tuckpointing fund #R4369. Now Therefore, it is agreed by and between the parties hereto that the City does now contract with the Consultant to provide services as set forth herein. I. Project Description The scope of work consists of two separate and distinct projects at the Mercer Aquatic Center, as follows: A. Pool Dehumidification System Project: 1. Provide a new temporary exhaust fan to provide temporary ventilation for the natatorium, required due the recent failure of the existing air handling equipment serving that space. This fan will be reused for the new HVAC system provided under the Pool Dehumidification System project. This project will be completed first, to replace the failed exhaust system. 2. Remove the existing air handling equipment, main ductwork, and other related components that serve the natatorium. Install a new dehumidification unit located on grade just to the west of the natatorium. Provide related components, including controls, piping, ductwork, and electrical. Extend ductwork as necessary to improve air distribution in the south portion of the natatorium. The space above the drop ceiling will continue to be utilized as a supply air plenum. 3. Under alternate bids, the following shall be provided: Page 1 of 15 a. Provide exterior duct product in lieu of field applied weatherproofing. b. Install a screen wall at the on -grade dehumidification unit. Replace the air handler that serves spaces along the south edge of the natatorium, including the hot tub area; base bid leaves the existing air handler in place. B. Masonry and Skylight Repairs Project: 1. Implement masonry repairs including removing and replacing sealant control joints, tuckpointing cracked mortar joints, replacing or repairing damaged brick, and modifying cavity wall drainage to provide wicking and venting improvement. 2. Lobby area skylight repairs include replacing gaskets and seals, removing and re -installing flashings and sealants at skylight perimeter, repairs as needed to damaged interior finishes, and repairs as needed to flashing of skylight curbs and adjacent walls. 3. Under a bid alternate, in addition to the above described repairs, the lobby area skylight panels and any associated damaged framing systems will be replaced. II. Scope of Services Consultant agrees to perform the following services for the City, and to do so in a timely and satisfactory manner. A. Basic Services Attend Project meetings, communicate, provide agenda, record and distribute meeting minutes to the members of the Project team, and report progress to the City for the duration of the Project 2. Contact governmental authorities, including other City departments, required to approve the Construction Documents and entities providing utility services to the Project. Consultant shall respond to applicable design requirements imposed by those authorities and entities. 3. Assist the City in connection with the City's responsibility for filing documents and permits required for the approval of governmental authorities, including other City departments, having jurisdiction over the Project. 4. Inform the City of the presence of any suspect hazardous material, such as, but not limited to, mercury, asbestos and lead. Consultant shall advise the City on appropriate and/or required testing and mitigation. B. Preliminary Evaluation Page 2 of 15 Prepare a preliminary evaluation of the schedule, budget, Project site, availability and accuracy of record documents, the proposed procurement and delivery method, and other Project specific information, such as plans, facility studies and reports, each in terms of the other, to ascertain the requirements of the Project. Consultant shall notify the City of: a. Any inconsistencies discovered in the information. b. Other information or consulting services that may be reasonably needed for the Project. 2. Present the preliminary evaluation to the City and discuss with the City alternative approaches to design and construction of the Project. Consultant shall reach an understanding with the City regarding the requirements of the Project. C. Schematic Design Phase 1. Based on the requirements of the Project agreed upon with the City, Consultant shall prepare and present, for the City's approval, a preliminary design illustrating the scale and relationship of the Project components. 2. Based on the City's approval of the preliminary design, Consultant shall prepare Schematic Design Documents for the City's approval. The Schematic Design Documents shall consist of drawings and other documents including a site plan, if appropriate, and preliminary building plans, sections and elevations; and may include some combination of study models, perspective sketches, or digital representations. Preliminary selections of major building systems and construction materials shall be noted on the drawings or described in writing. 3. Consultant shall consider sustainable design alternatives, such as material choices and building orientation, together with other considerations based on program and aesthetics, in developing a design that is consistent with the City's program, schedule and budget for the cost of the work. 4. An initiative of the City of Iowa City's strategic plan is to promote energy and environmental sustainability. The project should include a carbon emissions reduction effort, with specific options that will allow the facility and the City to achieve 45% or greater reduction in carbon emissions as well as a review of choice of systems in terms of life cycle costs. The City may obtain more advanced sustainable design services as an Additional Service. 5. Consultant shall consider the value of alternative materials, building systems and equipment, together with other considerations based on program and aesthetics, in developing a design for the Project that is consistent with the City's program, schedule, and budget for the cost of the work. 6. Submit to the City an estimate of the cost of the work. Page 3 of 15 Submit the Schematic Design Documents to the City, and request the City's approval. D. Design Development Phase 1. Based on the City's approval of the Schematic Design Documents, and on the City's authorization of any adjustments in the Project requirements and the budget for the cost of the work, the Consultant shall prepare Design Development Documents for the City's approval. 2. The Design Development Documents shall illustrate and describe the development of the approved Schematic Design Documents and shall consist of drawings and other documents including plans, sections, elevations, typical construction details, and diagrammatic layouts of building systems to fix and describe the size and character of the Project as to civil, architectural, structural, mechanical and electrical systems, and other appropriate elements. 3. The Design Development Documents shall also include outline specifications that identify major materials and systems and establish, in general, their quality levels. 4. Consultant shall update the estimate of the cost of the work. The estimated cost of work will be the programmed into the project budget as the Consultant's Estimate, and will be published in the council packet and released to the public. The Consultant shall advise the owner of any adjustments prior to starting construction documents. 5. Submit the Design Development Documents to the City, advise the City of any adjustments to the estimate of the cost of the work, and request the City's approval. E. Construction Documents Phase Based on the City's approval of the Design Development Documents, and on the City's authorization of any adjustments in the Project requirements and the budget for the cost of the work, Consultant shall prepare Construction Documents and fine tune the estimated construction cost for the City's approval. 2. The Construction Documents shall illustrate and describe the further development of the approved Design Development Documents and shall consist of Drawings and Specifications setting forth in detail the quality levels and performance criteria of materials and systems and other requirements for the construction of the Work. 3. Consultant shall incorporate the design requirements of governmental authorities having jurisdiction over the Project into the Construction Documents. Bidding and Negotiation Phase Facilitate the distribution of bidding documents to prospective bidders. Page 4 of 15 2. Organize and conduct a pre-bid conference; prepare agenda; record and distribute meeting minutes for prospective bidders. 3. Prepare responses to questions from prospective bidders and provide clarifications and interpretations of the bidding documents to the prospective bidders in the form of addenda. 4. If the bidding documents permit substitutions, upon the City's authorization, Consultant shall consider requests for substitutions and prepare and distribute addenda identifying approved substitutions to all prospective bidders. 5. Assist with the opening of the bids, and subsequently documenting and distributing the bidding results, as directed by the City. 6. Review bids and make a recommendation to award the contract in a formal document letter. G. Construction Phase Organize, create an agenda and conduct a preconstruction conference, prepare and distribute meeting minutes. Attend regular progress meetings, prepare and distribute meeting minutes, an average of one site meeting every other week of construction for the duration of the project. 3. The Consultant shall visit the site a minimum of every 10 days or at intervals appropriate to the stage of the Contractor's operations in order to: a. Become generally familiar with and to keep the City informed about the progress and quality of the portion of the Work completed. b. Endeavor to guard the City against defects and deficiencies in the Work. C. Determine in general if the Work is being performed in a manner indicating that the Work, when fully completed will be in accordance with the Contract Documents. d. Prepare and distribute field notes with photographic documentation throughout the project. 4. Keep the City reasonably informed about the progress and quality of the portion of the Work completed, and promptly report to the City: Known deviations from the Contract Documents. b. Known deviations form the most recent construction schedule submitted by the Contractor. C. Defects and deficiencies observed in the Work. 5. Review and maintain record of Contractor's Shop Drawings, Product Data and Samples to check for conformity with the Contract Documents. Page 5 of 15 6. Review and respond to requests for information about the Contract Documents. 7. Prepare Construction Change Directives and Change Orders for the City's approval and execution as required. 8. Review Contractor Pay Applications and certify, that to the best of the Consultant's knowledge, the Contractor is entitled to payment in the amount certified. 9. Conduct post construction reviews of the work per architectural/engineering discipline and issue punch list of items to be completed. 10. Conduct final reviews of the work per architectural/engineering discipline after the contractor has notified Consultant they have completed the punch list. 11. Consultant shall review the Operation and Maintenance manuals from the contractor, and ensure that the documents and warranties are accurate and complete. 12. Upon completion of construction, Consultant shall issue prepare final closeout documents and assist in obtaining executed documents to conclude the work. The close out documents should be an electronic set of full records including: a. Approved substitutions b. Final product submittals. C. Field note documentation d. Meeting minutes. e. Record Drawings. f. Operation and Maintenance Manuals. 13. When the Project is completed, the Consultant shall prepare and provide a full set of as -constructed Record Drawings, based on changes to the Contract Documents and Contractor mark-ups, in electronic format as follows: a. One complete set of as -constructed Record Drawings shall be provided in portable document format (pdf). b. CAD files shall be in the most recent version of Autodesk AutoCAD and shall include the following: C. If the files(s) have been translated from another CAD application it should be noted as such. d. Each plan sheet should be complete and ready to print. Plot Style file shall be included. Page 6 of 15 If applicable, include all file types used in the plan set; these may include, but not be limited to, linked attachments such as images, spreadsheets, and external reference drawings. Do not include any project data files or other documents not contained within the plan set. If necessary, include a "Readme" document or any clarification that may be required. All drawing files that have externally referenced drawings shall be inserted or bound into the drawing file. h. All submittals shall include an explanation of the Consultant's CAD layer scheme. i. All drawing files shall have the correct layer scheme in place. H. Commissioning Services Construction Document Phase Develop Cx Plan: Project specific document for mechanical systems commissioning. These are living documents and will be updated as the project progresses. The plans shall include the following: 1) Outline the organizations, schedule, and allocation of resources, responsibilities, and documentation requirements of the commissioning process. 2) A listing of the specific equipment or systems to be tested. 3) Functions/sequences to be tested (i.e. calibration, economizer controls). 4) Conditions that the tests will be performed (i.e. winter or summer design conditions, minimum OA or economizer control). b. Technical Reviews: Independent review of mechanical drawings and specifications with specific attention given to the constructability and performance of the mechanical control sequences. C. Develop Cx Specifications: Project specific Cx specifications which will identify the scope of the mechanical systems to be tested and list key responsibilities of the Cx authority, Contractor, and Design Team. 2. Construction Phase: a. Organize and lead the Cx team and schedule and lead all of the Cx meetings. b. Submittal Review: Shop Drawings and Product Data related to the building enclosure and building systems will be reviewed to verify compliance with the Owner's Requirements and Construction Documents. Page 7 of 15 C. Construction Observations: On site visits throughout construction will be made to observe initial installations and in -progress installations. Frequency will vary, based on activity on the site. Cx authority will regularly attend job -site meetings and maintain communication with Contractor. d. Installation Checklists: Installation checklist are generated by the Cx authority for each piece of equipment and are sent to and completed by the Contractors (mechanical, electrical, controls) and confirmed to be complete prior to the start of functional testing. e. Start-ups: Equipment and system start-ups will be witnessed by the Cx authority, on an as -needed basis. f. Testing and Balancing: Testing, adjusting, and balancing work that has been performed by the Contractor will be monitored/reviewed. g. Functional Performance Testing: Functional testing shall use a process of random selection of similar devices (where there are 5 or less of similar devices, all devices will be tested) and if all pass then this will be considered a successful functional test for those devices. Issues Log: A Commissioning and Testing Issues Log will be maintained to track any issues as well as resolutions throughout the project. Cx Report: A close-out report will be provided by Shive-Hattery at project turnover, summarizing all components and systems that were commissioned. Off Season Testing: Systems that cannot be tested during the Cx phase due to outside conditions (i.e. cooling mode review during winter) will be tested at a later time when conditions allow. Services Not Included: The following are additional services are not included in this proposal but can be added if requested: 1. Predesign Phase: Programming, site evaluation, Project feasibility study, detailed existing facility evaluation, master planning, site planning, multiple preliminary designs, life cycle cost analysis. 2. Design Phase: Geotechnical investigation, landscape architecture, interior design, detailed cost estimating, telecommunications/data, advanced sustainable design services. Ill. Time of Completion The Consultant shall complete the following phases of the Project in accordance with the schedule shown. A. Pool Dehumidification System Project: Preliminary Evaluation...............................................................................October 2020 Page 8 of 15 Schematic Design......................................................................................October 2020 Design Development............................................................................. November 2020 Construction Documents.......................................................................December 2020 Bidding and Negotiation...........................................................................January 2021 Construction Phase.............................................................................September 2021 Commissioning............................................................................................... Concurrent B. Masonry and Skylight Repairs Project: Preliminary Evaluation...............................................................................October 2020 SchematicDesign......................................................................................October 2020 Design Development............................................................................. November 2020 Construction Documents.......................................................................December 2020 Bidding and Negotiation...........................................................................January 2021 Construction Phase..........................................................................................June 2021 IV. Compensation for Services Consultant shall be compensated for performing the Scope of Services on an hourly basis in accordance with the Standard Hourly Fee Schedule, attached hereto and incorporated herein by this reference, not to exceed One Hundred Eleven Seven Hundred Fifty Dollars ($11,750) as outlined below: A. Pool Dehumidification System Project: PreliminaryEvaluation...................................................................................................$0 SchematicDesign................................................................................................$10,000 DesignDevelopment...........................................................................................$25,000 ConstructionDocuments.....................................................................................$25,050 Bidding and Negotiation.......................................................................................$1,000 ConstructionPhase..............................................................................................$17,000 Commissioning Construction Document Phase................................................$3,000 Phase.................................................................. Subtotal...................................................................................................... B. Masonry and Skylight Repairs Project: PreliminaryEvaluation...................................................................................................$0 SchematicDesign.................................................................................................. $4,500 DesignDevelopment.............................................................................................$8,000 Construction Documents.......................................................................................$7,000 Biddingand Negotiation.......................................................................................... $500 ConstructionPhase................................................................................................$6,000 G.i�MMI s9r, nnn C. Reimbursables Pool Dehumidification System Project.................................................................. $500 Masonry and Skylight Repairs Project................................................................... $200 Subtotal....................................................................................................................... $700 Total Not -to -Exceed Amount for Services .................................................$111,750 Page 9 of 15 V. General Terms A The Consultant shall not commit any of the following employment practices and agrees to prohibit the following practices in any subcontracts. 1. To discharge or refuse to hire any individual because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. 2. To discriminate against any individual in terms, conditions, or privileges of employment because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. B Should the City terminate this Agreement, the Consultant shall be paid for all work and services performed up to the time of termination. However, such sums shall not be greater than the "not -to -exceed" amount listed in Section III. The City may terminate this Agreement upon seven (7) calendar days' written notice to the Consultant. C This Agreement shall be binding upon the successors and assigns of the parties hereto, provided that no assignment shall be without the written consent of all Parties to said Agreement. D It is understood and agreed that the retention of the Consultant by the City for the purpose of the Project shall be as an independent contractor and shall be exclusive, but the Consultant shall have the right to employ such assistance as may be required for the performance of the Project. E It is agreed by the City that all records and files pertaining to information needed by the Consultant for the Project shall be available by said City upon reasonable request to the Consultant. The City agrees to furnish all reasonable assistance in the use of these records and files. F It is further agreed that no Party to this Agreement shall perform contrary to any state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa. G At the request of the City, the Consultant shall attend meetings of the City Council relative to the work set forth in this Agreement. Any requests made by the City shall be given with reasonable notice to the Consultant to assure attendance. H The Consultant agrees to furnish, upon termination of this Agreement and upon demand by the City, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Consultant pursuant to this Agreement without cost, and without restrictions or limitation as to the use relative to specific Projects covered under this Agreement. In such event, the Consultant shall not be liable for the City's use of such documents on other Projects. The Consultant agrees to furnish all reports, specifications, and drawings with the seal of a licensed professional as required by Iowa law. Page 10 of 15 J The City agrees to tender the Consultant all fees in a timely manner, excepting, however, that failure of the Consultant to satisfactorily perform in accordance with this Agreement shall constitute grounds for the City to withhold payment of the amount sufficient to properly complete the Project in accordance with this Agreement. K Should any section of this Agreement be found invalid, it is agreed that the remaining portion shall be deemed severable from the invalid portion and continue in full force and effect. L Original contract drawings shall become the property of the City. The Consultant shall be allowed to keep reproducible copies for the Consultant's own filing use. M Fees paid for securing approval of authorities having jurisdiction over the Project will be paid by the City. N Upon signing this Agreement, Consultant acknowledges that Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract with the City, and certifies that no employee or officer of the City, which includes members of the City Council and City boards and commissions, has an interest, either direct or indirect, in this Agreement, that does not fall within the exceptions to said statutory provision enumerated in Section 362.5. O Indemnification 1. To the full extent permitted by law, Consultant agrees to defend, indemnify, and hold harmless the City against any and all claims, demands, suits, loss, expenses, including attorney's fees, and for any damages which may be asserted, claimed or recovered against or from the City by reason of personal injury, including bodily injury or death, and property damages, including loss of use thereof, caused by Consultant's negligent acts, errors or omissions in performing the work and/or services provided by Consultant to the City pursuant to the provisions of this Agreement. 2. Consultant assumes full responsibility for any and all damage or injuries which may result to any person or property by reason of Consultant's negligent acts, errors or omissions in connection with the work and/or services provided by Consultant to the City pursuant to this Agreement, and agrees to pay the City for all damages caused to the City's premises resulting from the negligent acts, errors or omissions of Consultant. 3. The Consultant's obligation to indemnify the City shall not include the obligation to indemnify, hold harmless, or defend the City against lability, claims, damages, losses, or expenses, including attorney fees, to the extent caused by or resulting from the negligent act, error, or omission of the City. 4. For purposes of this paragraph, the term "Consultant" means and includes the Consultant, its officers, agents, employees, sub -consultants, and others for whom Consultant is legally liable, and the term "City" means and includes the City of Iowa City, Iowa its Mayor, City Council members, employees, and volunteers. Page 11 of 15 P Insurance 1. The Consultant agrees at all times material to this Agreement to have and maintain professional liability insurance covering the Consultant's liability for the Consultant's negligent acts, errors and omissions in the sum of $1,000,000 Per Claim, $1,000,000 Annual Aggregate, or a $1,000,000 Combined Single Limit. To the fullest extent permitted by applicable state law, a Waiver of Subrogation Clause (endorsement) shall be added. 2. Consultant agrees to provide the City a certificate of insurance evidencing that all coverages, limits and endorsements required herein are maintained and in full force and effect, and certificates of Insurance shall provide a minimum thirty (30) day endeavor to notify, when available by Consultant's insurer. If the Consultant receives a non -renewal or cancellation notice from an insurance carrier affording coverage required herein, or receives notice that coverage no longer complies with the insurance requirements herein, Consultant agrees to notify the City within five (5) business days with a copy of the non -renewal or cancellation notice. Q Standard of Care 1. The Consultant shall perform services for, and furnish deliverables to, the City pertaining to the Project as set forth in this Agreement. The Consultant shall possess a degree of learning, care and skill ordinarily possessed by reputable professionals, practicing in this area under similar circumstances. The Consultant shall use reasonable diligence and professional judgment in the exercise of skill and application of learning. 2. Consultant represents that the Services and all its components shall be free of defects caused by negligence; shall be performed in a manner consistent with the standard of care of other professional service providers in a similar Industry and application; shall conform to the requirements of this Agreement; and shall be sufficient and suitable for the purposes expressed in this Agreement. 3. All provisions of this Agreement shall be reconciled in accordance with the generally accepted standards of the Engineering Profession. 4. Consultant's obligations under this Section shall exist without regard to, and shall not be construed to be waived by, the availability or unavailability of any insurance, either of City or Consultant. R There are no other considerations or monies contingent upon or resulting from the execution of this Agreement, it is the entire Agreement, and no other monies or considerations have been solicited. Page 12 of 15 S This Agreement shall be interpreted and enforced in accordance with the laws of the State of Iowa. Any legal proceeding instituted with respect to this Agreement shall be brought in a court of competent jurisdiction in Johnson County, Iowa. The parties hereto hereby submit to personal jurisdiction therein and irrevocably waive any objection as to venue therein, including any argument that such proceeding has been brought in an inconvenient forum. For the City For the Consultant By. n By: Title: Mayor Title: Project Manager Date: 12/1/2020 Date: Attest: Page 13 of 15 November 20, 2020 Ap ro by: CttyAttomey'sOffice—kev_ c ,- Date EXHIBIT A STANDARD HOURLY FEE SCHEDULE Effective January 1, 2020 to December 31, 2020 PROFESSIONAL STAFF: TECHNICAL STAFF: $208.00 Grade 1 $ 90.00 One Person with ATV Grade 1 $ 63.00 Grade 2 $109.00 Grade 2 $ 78.00 $160.00 Grade 3 $122.00 Drone Surveyor (Thermography) Grade 3 $ 88.00 Grade 4 $136.00 Grade 4 $ 95.00 $175.00 Grade 5 $150.00 Surveyor with Two Scanners Grade 5 $108.00 Grade 6 $163.00 Grade 6 $122.00 IN-HOUSE SERVICES Grade 7 $177.00 Mileage- Car/Truck $0.57/ Mile Grade 7 $137.00 Grade 8 $195.00 $ .30/Sq. Ft. Lodging, Meals Cost + 10% Mylar Grade 9 $210.00 Airfare Cost + 10% Photo -gloss $ .90/Sq. Ft. ADMIN STAFF: $ 62.00 SURVEY STAFF: One Person $135.00 Two Person $208.00 One Person with ATV $161.00 Two Person with ATV $234.00 Drone Surveyor (Video or Photogrammetry) $160.00 Drone Surveyor (Thermography) $320.00 Hydrographic Survey Crew (Two Person) $274.00 Scanning Surveyor $175.00 Surveyor with Two Scanners $250.00 REIMBURSABLE EXPENSES: TRAVEL 1. IN-HOUSE SERVICES Mileage- Car/Truck $0.57/ Mile Prints/Plots: Mileage- Survey Trucks $0.67/ Mile Bond $ .30/Sq. Ft. Lodging, Meals Cost + 10% Mylar $ .75/Sq. Ft. Airfare Cost + 10% Photo -gloss $ .90/Sq. Ft. Car Rental Cost + 10% Color Bond $ .60/Sq. Ft. Foam Core Mounting $ 13.00 OUTSIDE SERVICES Aerial Photogrammetry Cost + 10% Color Prints: Professional Services Cost + 10% Letter Size $ 1.00 Prints/Plots/Photos Cost + 10% Legal Size $ 2.00 Deliveries Cost + 10% Page 14 of 15 EXHIBIT A (CONTINUED) STANDARD HOURLY FEE SCHEDULE Effective January 1, 2021 to December 31, 2021 PROFESSIONAL STAFF: TECHNICAL STAFF: Grade 1 $ 93.00 Grade 1 $ 65.00 Grade 2 $ 112.00 Grade 2 $ 80.00 Grade 3 $ 126.00 Grade 3 $ 91.00 Grade 4 $ 140.00 Grade 4 $ 98.00 Grade 5 $ 155.00 Grade 5 $ 111.00 Grade 6 $ 168.00 Grade 6 $ 126.00 Grade 7 $ 182.00 Grade 7 $ 141.00 Grade 8 $ 201.00 Mileage- Car/Truck $0.58/ Mile Grade 9 $ 216.00 Mileage- Survey Trucks $0.68/ Mile Bond ADMIN STAFF: $ 64.00 SURVEY STAFF One Person $ 139.00 Two Person $ 214.00 One Person with ATV $ 166.00 Two Person with ATV $ 241.00 Drone Surveyor (Video or Photogrammetry) $ 165.00 Drone Surveyor (Thermography) $ 330.00 Hydrographic Survey Crew (Two Person) $ 282.00 Scanning Surveyor $ 180.00 Surveyor with Two Scanners $ 258.00 REIMBURSABLE EXPENSES: TRAVEL IN-HOUSE SERVICES Mileage- Car/Truck $0.58/ Mile Prints/Plots: Mileage- Survey Trucks $0.68/ Mile Bond $ .30/Sq. Ft. Lodging, Meals Cost + 10% Mylar $ .75/Sq. Ft. Airfare Cost + 10% Photo -gloss $ .90/Sq. Ft. Car Rental Cost + 10% Color Bond $ .60/Sq. Ft. Foam Core Mounting $ 13.00 OUTSIDE SERVICES Computer Services Cost + 10% Color Prints: Aerial Photogrammetry Cost + 10% Letter Size $ 1.00 Professional Services Cost + 10% Legal Size $ 2.00 Prints/Plots/Photos Cost + 10% Deliveries Cost + 10% Page 15 of 15 Item Number: 6.i. D ecember 1, 2020 Resol u tion au th orizin g th e p rocu remen t of th e Transp ortation an d Disp osal of Non -Rad ioactive Ch emical Waste, Disp osal of Comp ressed G as Cylin d ers and Stabil ization of Poten tially E xp l osive and Reactive Compou n d s. Prepared B y:J ennif er J ordan, Resource Management S uperintendent R eviewed B y:Ron Knoche, Public Works Director Geof f F ruin, City Manager F iscal I mpact:$175,000 from account #75750122-445310. R ecommendations:S taff: A pproval Commission: N/A Attachments:Resolution Executive S ummary: On November 9, 2020, an agreement was established between Tradebe E nvironmental S ervices L L C and I owa S tate University, the University of Northern I owa, the University of I owa, the I owa D epartment of Transportation S ervices, the I owa D epartment of A dministrative S ervices, A mes L aboratory, and the I owa Department of Natural Resources. T he contract allows other local government agencies to utilize the terms of the contract to purchase goods and services from the contractor. T he C ity of I owa City R esource Management Division would like to utilize this contract to procure the Transportation and Disposal of Non-Radioactive Chemical Waste, D isposal of C ompressed Gas Cylinders and Stabilization of P otentially E xplosive and R eactive C ompounds. B ackground / Analysis: T he C ity of I owa C ity Resource Management Division has utilized a cooperative agreement with Tradebe Environmental S ervices L L C since J anuary 1st, 2015. T he previous contract expired on J une 30, 2020. T he previous contract was f ulf illed with good results. Using a cooperative agreement adequately f ulf ills the purchasing requirements as def ined in the C ity of I owa C ity Purchasing Manual. T hus, the City of I owa C ity Resource Management D ivision would like to enter into a cooperative agreement with Tradebe E nvironmental S ervices L L C for the Transportation and Disposal of Non-Radioactive Chemical Waste, Disposal of C ompressed G as C ylinders and S tabilization of Potentially E xplosive and Reactive C ompounds. AT TAC HM E NT S: D escription R esolution �1 t Prepared by Jennifer Jordan, Resource Management Superintendent, 3900 Hebl Avenue SW, Iowa City, IA 52240 (319)887-6160 Resolution No. 20-271 Resolution authorizing the procurement of the Transportation and Disposal of Non -Radioactive Chemical Waste, Disposal of Compressed Gas Cylinders and Stabilization of Potentially Explosive and Reactive Compounds Whereas, a Cooperative Agreement exists between Tradebe Environmental Services LLC and Iowa State University, The University of Northern Iowa, The University of Iowa, The Iowa Department of Transportation Services, The Iowa Department of Administration Services, Ames Laboratory, and the Iowa Department of Natural Resources for the Transportation and Disposal of Non -Radioactive Chemical Waste, Disposal of Compressed Gas Cylinders and Stabilization of Potentially Explosive and Reactive Compounds; and Whereas, the contract allows other local government agencies to utilize the terms of the contract to purchase goods and services from the contractor; and Whereas, The City of Iowa City Resource Management Division would like to utilize this contract to procure the Transportation and Disposal of Non -Radioactive Chemical Waste, Disposal of Compressed Gas Cylinders and Stabilization of Potentially Explosive and Reactive Compounds from Tradebe Environmental Services LLC; and Whereas, the initial term of this contract will be for three years, with an option to renew for another three additional one-year terms; and Whereas, The City's purchasing policy requires City Council to approve purchases for commodities and services over $150,000; and Whereas, over the course of this three-year contract the City expects to expend approximately $175,000 for the Transportation and Disposal of Non -Radioactive Chemical Waste, Disposal of Compressed Gas Cylinders and Stabilization of Potentially Explosive and Reactive Compounds; and Whereas, funds for this purchase are available in The Resource Management Division's operating budget under 75750122 445310; and Whereas, approval of this purchase is in the public interest. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The proposed procurement as described is approved. 2. The City Manager is authorized to sign the agreement with the vendor and take whatever steps are necessary to effectuate future purchases including any amendments or renewals of said agreement. Passed and approved this 1st day of December _,2020 Resolution No. 20-271 Page 2 �, p Mayor App d by ATTEST: City Jerk Cit r ey s Office = I /2 It was move by Bergus and seconded by Weiner the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: % Bergus x Mims % Salih % Taylor % Teague x Thomas x Weiner Item Number: 6.j. D ecember 1, 2020 Resol u tion au th orizin g th e p rocu remen t for th e removal , d isp osal , and replacemen t of g ranular activated carbon . Prepared B y:J onathan Durst A ssistant Water S uperintendent R eviewed B y:Ron Knoche, Public Works Director Geof f F ruin, City Manager F iscal I mpact:T he total project cost is $178,560.00. T his includes disposal of old carbon and replacement with new custom virgin granular carbon. R ecommendations:S taff: A pproval Commission: N/A Attachments:Resolution Executive S ummary: T his resolution will authorize the I owa City Water Division to enter into a contract with Cabot Norit Americas I nc for the removal, disposal and replacement of granular activated carbon with virgin granular activated carbon f rom one of f ive constant f low gravity filters located at the C ity of I owa C ity Water purification f acility. B ackground / Analysis: T he City of I owa C ity Water Purification F acility utilizes five constant flow gravity filters to purify water. T he f ilter media is comprised of three (3) f eet of granular activated carbon (G A C), one foot of graded support sand and gravel and a plastic under drain system. I n order to keep the f ilters operating at optimum efficacy the carbon must be removed and replaced. C arbon is removed and replaced from one of the 5 constant f low gravity f ilters each year. On O ctober 5, 2020 R equest for P roposal: #21-140, C ustom Virgin or R eactivated/Virgin g ranular activated carbon was posted to the City of I owa City’s website. Two proposals were received. A f ter caref ul consideration the evaluation team chose Cabot Norit A mericas I nc. T he C abot Norit A mericas I nc proposal was deemed to be the most responsive to the City’s needs. T he C ity of City Water Treatment F acility will expend approximately $89,280 in F Y21 and $89,280 in F Y22 for a total contract amount of $178,560 with an option to renew for (2) additional (2) year terms. AT TAC HM E NT S: D escription R esolution Prepared by: Jonathan Durst, Assistant Water Superintendent, 410 E Washington St, Iowa City, IA 52240 (319) 356- 5076 Resolution No. 20-272 Resolution authorizing the procurement for the removal, disposal, and replacement of granular activated carbon. Whereas, a Request for Proposal was put out to solicit proposals from qualified contractor(s) for the removal, disposal, and replacement of Granular Activated Carbon; and Whereas, two proposals were received for the removal, disposal, and replacement of the Granular Activated Carbon; and Whereas, an evaluation committee composed of City staff members selected Cabot Norit Americas, Inc.; and Whereas, the initial term of the City's contract with Cabot Norit, Inc. will be two years, with an option to renew for two additional two-year terms; and Whereas, in future renewals, the City expects to spend a similar amount on this purchase; and Whereas, the purchase price for this project is $89,280 per year for a total of $178,560 for a two- year contract, which exceeds the City manager's spending authority of $150,000, thus requiring City Council approval; and Whereas, funds for this purchase are available in account # 73730120-445230; and Whereas, approval of this procurement is in the public interest. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The proposed procurement as described is approved. 2. Upon the approval of the City Attorney, the City Manager is authorized to take whatever steps are necessary to effectuate the purchase, and to execute subsequent renewals as are reasonable and appropriate. Passed and approved this 1st day of Attest:4CLIerke— December 2020 Ma Ap o d y City Attorney's Office -11 /25/2020 Resolution No. 20-272 Page 2 It was moved by Bergus and seconded by Weiner Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Bergus Mims Salih Taylor Teague Thomas Weiner the Item Number: 7.a. D ecember 1, 2020 Resol u tion setting a p u b l ic h earin g on December 15, 2020 on proj ect man u al and estimate of cost for th e con stru ction of the Id yl l wil d Stormwater Drain ag e Diversion P roj ect, directing City Cl erk to publish notice of said hearin g , an d d irectin g th e City Engin eer to p l ace said proj ect man u al on file for p u b l ic inspection . Prepared B y:J ason R eichart, S r. Civil Engineer R eviewed B y:J ason Havel, City E ngineer Ron Knoche, Public Works Director Geof f F ruin, City Manager F iscal I mpact:T he estimated cost for this project is $559,000 and will be f unded by A ccount #P3976 – I dyllwild D rainage. R ecommendations:S taff: A pproval Commission: N/A Attachments:L ocation Map Resolution Executive S ummary: T his item begins the bidding process f or the I dyllwild Drainage D iversion P roject, which includes the construction of new storm sewers under F oster R oad and Taft S peedway and a drainage swale along the west side of No Name R oad to the I owa R iver. T his will allow stormwater f rom large rain events to bypass the I dyllwild storm sewer and stormwater management system. T he project will also include a bid alternate for a new pump station f or the I dyllwild S ubdivision. Coordination with the I dyllwild Condominium Owners Association and the Forest View developers will occur following the receipt of bids on the project, prior to any recommendations for award of the pump station alternate. B ackground / Analysis: After the completion of the Taft S peedway F lood Mitigation Study in 2012, C ity C ouncil directed staf f to proceed with a preliminary study for rerouting of f site drainage f rom the northwest corner of the I dyllwild development. T he study analyzed the I dyllwild watershed (north of F oster Road) and identif ied deficiencies within the existing stormwater system. F rom the results, two alternatives were developed at a preliminary level. T he City entered into a C onsultant Agreement with HR Green, I nc. in 2017, f or the I dyllwild Stormwater Drainage D iversion Project with authorized HR Green, I nc. to evaluate the results of the 2016 I dyllwild Drainage Diversion S tudy to determine the best alternative, develop preliminary pump station design f or the I dyllwild F lood Mitigation S ystem, prepare preliminary and final design for the desired alternative and provide bidding and construction phase services f or the I dyllwild D rainage Diversion Project. I n 2017 I dyllwild completed a grading project to construct a berm around the development. T he berm was meant to be a foundation for HE S C O barriers and would have protected the area from river flooding up to 2008 flood levels. However, the berm was not constructed to US A rmy C orp of Engineering standards and does not address seepage concerns related to large river flood events. T herefore, the C ity had HR Green complete a seepage analysis and study the effects of adding HE S C O barriers to the top of the berm. T he results of this analysis showed that the existing berm would not provide a sound f ooting for HE S C O barriers as originally intended and recommended addressing the seepage to protect the berm. T hough the diversion nearly eliminates the need f or a traditional pump station by rerouting larger stormwater f lows around the I dyllwild development, a smaller pump station could be utilized to address some of the seepage concerns and provide additional drawdown capabilities for the ponds. A small pump station would also provide additional protection f rom large local precipitation events f looding F oster Road and I dyllwild during river f lood events. C ity staff met with representatives f rom I dyllwild and the proposed development north of F oster R oad to discuss stormwater concerns related to existing and anticipated post-development conditions in the area. During these discussions, the C ity committed to completing the design of a pump station and including it as a bid alternate as part of the diversion project. T his will allow all parties to evaluate the actual cost to construct the pump station and determine if it should ultimately be included with the construction of the project. A s part of these discussions, the F orest View developer (North D ubuque L L C) of f ered to contribute 25% of the project cost for construction of a pump station. I n addition, representatives from the I dyllwild community stated they were prepared to contribute up to $100,000 towards the pump station alternate. T he current estimate for the pump station is $262,000. P roject Timeline: S et Public Hearing – D ecember 1, 2020 Hold Public Hearing – D ecember 15, 2020 B id L etting – J anuary 12, 2021 Award Date – F ebruary 2, 2021 Construction S tart – S pring 2021 F inal Completion – F all 2021 T his timeline allows f or additional coordination with I dyllwild and F orest View af ter bids are taken to discuss a potential funding agreement f or the pump station alternate as discussed above. T he award of the pump station alternate will be dependent on a funding agreement to use private contributions to cover a funding shortfall if bids are high. AT TAC HM E NT S: D escription L ocation Map R esolution Idyllwild Stormwater Drainage Diversion Project Project Location Prepared by: Jason Reichert, Public Worcs, 410 E. Washington St., Iowa City, IA 52240, (319)356-5416 Resolution No. 20-273 Resolution setting a public hearing on December 15, 2020 on project manual and estimate of cost for the construction of the Idyllwild Stormwater Drainage Diversion Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Whereas, funds for this project are available in the Idyllwild Drainage account #P3976. Now, therefore, be it resolved by the Council of the City of Iowa City, Iowa, that: A public hearing on the project manual and estimate of cost for the construction of the above- mentioned project is to be held on the 151 day of December 2020, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. A copy of the project manual and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 1st day of December _'2020 T�A� tA-rA. M Apprdve6 by / Attest: { ✓ 4 . J City Clerk City Attorney's Office - 11/25/2020 It was moved by Bergus and seconded by Weiner the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: Bergus Mims Salih Taylor Teague Thomas Weiner Item Number: 10.a. D ecember 1, 2020 Resol u tion to annex approximatel y 196.17 acres of l an d l ocated west of Highway 218 an d sou th of Roh ret Road . (AN N20-0001) AT TAC HM E NT S: D escription Staf f R eport with A ttachments P&Z Minutes R esolution STAFF REPORT To: Planning & Zoning Commission Prepared by: Ray Heitner, Associate Planner Item: ANN20-0001/REZ20-0002 Date: October 15, 2020 GENERAL INFORMATION: Applicant: MMS Consultants 1917 S. Gilbert St. Iowa City, IA 52240 319-351-8282 l.sexton@mmsconsultants.net Contact Person: Jesse Allen Allen Homes, Inc. 215 N. Linn St. Iowa City, IA 52244 319-530-8238 allenhomesinc@gmail.com Property Owner: Thomas L. Carson and Linda A. Carson Revocable Living Trust James T. Carson Revocable Trust Rebecca Albertson Revocable Trust Steven M. Carson Requested Action: Annexation & Rezoning Purpose: Annexation of 196.17 acres of land currently in unincorporated Johnson County and rezoning it from the County Residential (R) and County Urban Residential (RUA) zone to Interim Development – Single-Family Residential (ID-RS). Location: West of Highway 218 and south of Rohret Rd. Location Map: Size: 196.17 acres Existing Land Use and Zoning: Farmland, County Residential (R) and County Urban 2 Residential (RUA) Surrounding Land Use and Zoning: North: County RR-1 – Neighborhood Public (Farmland) South: County R – County Residential (Farmland) East: RS-8 and RM-12 - Medium Density Single- Family Residential (Residential) and Low Density Multi-Family Residential (Residential) West: County R – Neighborhood Public (Farmland) Comprehensive Plan: Iowa City/Johnson County Fringe Area Agreement District Plan: Southwest District Plan – Single-Family/Duplex Residential; Open Space Neighborhood Open Space District: NA File Date: July 30, 2020 45 Day Limitation Period: N/A since associated with an annexation BACKGROUND INFORMATION: The applicant, MMS Consultants, with the consent of the owners, is requesting annexation and rezoning of 196.17 acres of property located west of Highway 218 and south of Rohret Road. The applicant has requested that the property be rezoned from County Residential (R) and County Urban Residential (RUA) to Interim Development Single -Family (ID-RS) for the entire 196.17 acres. This area is located adjacent to Iowa City’s current boundary and within Fringe Area C of Johnson County’s Fringe Area Agreement with Iowa City. The Southwest District Plan shows this area within the City’s growth area with a future land use of single-family residential and duplex housing at a density of 2-12 dwelling units per acre. A northern portion of the property (shown below in Figure 1.0) is shown as having a future land use of open space, surrounding a lake for stormwater detention. The City’s 2020-2024 Capital Improvement Plan includes the extension of the Abbey Lane trunk sewer in its list of funded projects. Per the plan, construction is scheduled for 2023. The extension of the sewer will allow development to continue west of Highway 218. In anticipation of this trunk line extension, Planning staff is currently in the process of updating the Rohret South Subarea portion of the Southwest District Plan, which was adopted in October 2002. The Rohret South Subarea includes a concept plan (Figure 2) for the area contemplated for annexation. With the update to the plan underway, the vision for development, including the general intended land uses, street network, and storm water management system, will likely change from what is currently shown in the adopted plan. The applicant has been informed of the potential for change to the existing subarea plan. 3 Figure 1.0 – Subject Property within the Rohret South Subarea Future Land Use Map 4 Figure 2.0 – Rohret South Subarea Concept Plan As of this writing, the applicant has not conducted a Good Neighbor Meeting. ANALYSIS: Annexation: The Comprehensive Plan has established a growth policy to guide decisions regarding annexations. The annexation policy states that annexations are to occur primarily through voluntary petitions filed by the property owners. Further, voluntary annexation requests are to be reviewed under the following three criteria. The Comprehensive Plan states that voluntary annexation requests should be viewed positively when the following conditions exist. 1. The area under consideration falls within the adopted long-range planning boundary. A general growth area limit is illustrated in the Comprehensive Plan and on the City’s Zoning Map. The subject property is located within the City’s long-range growth boundary. 2. Development in the area proposed for annexation will fulfill an identified need without imposing an undue burden on the City. The Southwest District Plan identifies the subject area as being appropriate for annexation and development upon provision of sanitary sewer and water services. The City’s 2020-2024 Capital Improvement Plan identifies the extension of the Abbey Lane trunk sewer line (Rohret South Sewer) as viable for construction in 2023. The purpose of the trunk sewer line extension is to accommodate residential development that has been planned in the Rohret South Subarea of the Southwest District Plan. 5 The Comprehensive Plan encourages growth that is contiguous and connected to existing neighborhoods to reduce the costs of providing infrastructure and City services. The subject property is bordered by the city limits on the north and east sides (across from Highway 218). Therefore, the subject property is contiguous to current development and meets the goal of contiguous growth. The proposed annexation will help to accomplish the City’s larger goal of fulfilling the need for expanded housing options to accommodate the City’s growing population. Because of this need, staff is recommending that as a condition of the rezoning, the developer satisfy the Comprehensive Plan’s Annexation Policy requirement, as stated in Resolution 18-211, related to affordable housing. The policy requires annexation of land for residential use of 10 or more dwelling units satisfy the City’s goal of creating and maintaining a supply of affordable housing by providing affordable units equal to 10% of the total units in the annexed area, with an assurance of long-term affordability. 3. Control of the development is in the City’s best interest. The property is within the City’s designated Growth Area. It is appropriate that the proposed property be located within the city so that residents of future development may be served by Fire, Police, water, and sanitary sewer service. Annexation will allow the City to provide these services and control zoning so that the subject area remains compatible with the Comprehensive Plan. Furthermore, upon annexation, the City will be able to guide future development of the area’s road network and subdivision design to meet the goals of the City’s Comprehensive Plan. For the reasons stated above, staff finds that the proposed annexation complies with the annexation policy. Zoning: The subject property is currently zoned County (R) Residential and County (RUA) Urban Residential. The County (R) zone allows for single-family residential dwellings to be built in the subject area, while the County (RUA) zone allows for multi-family residential at a density of up to four units per acre. The Southwest District Plan currently calls for single-family and duplex residential throughout the subject area. Because of the subject area’s location in Iowa City’s Fringe Area within the growth boundary, all development in this area must be constructed to City standards and it is unlikely that development would occur prior to annexation. The applicant is requesting rezoning of the subject property to Interim Development Single-Family (ID-RS) for all 196.17 acres of the property. The purpose of the Interim Development zone is to provide areas of managed growth in which agricultural and non-urban land uses can continue until the City is able to provide services to support development. Under this zoning, the only use that is permitted by right is agriculture. Low density single-family residential development at a density of 1 dwelling unit per 5 acres is also allowed. The applicant is currently exploring options for subdividing and developing the property. Interim zoning is appropriate for this property since it is currently not served by City sanitary sewer and water. Additionally, the proposed layout of development is still undetermined. Sanitary Sewer and Water: The subject area is currently not serviced by City sanitary and water utilities. The City currently has extension of the Abbey Lane trunk sewer line to the subject area within its 5-year Capital Improvement Program. It is unlikely that this area will be serviced by sanitary sewer, and therefore suitable for urban development, before 2023. The nearest water main is located north of the subject property, along Rohret Road. The developer will be required to pay a water main extension fee of $456.75 per acre before public improvements are constructed. 6 Environmentally Sensitive Areas: The subject property does contain a blue line stream. The stream will need to be incorporated into future development plans and may trigger a Level I or Level II Sensitive Areas Review upon subsequent rezoning. The Office of the State Archaeologist did state that an archaeological surface study should be conducted prior to ground disturbing activities, as the potential for intact and significant archaeological sites is moderate. It is expected that this survey will take place closer to subsequent rezoning and development of the subject area. Access and Street Design: Since the proposed rezoning is only for Interim Development Single-Family residential (ID-RS), the applicant does not yet have a design for street access and interior street connectivity on the subject property. These designs will become available for analysis upon subsequent rezoning and platting of the property. It is anticipated that access to the area will come from Rohret Road, north of the subject property. As the area continues to develop, access to the west and south will need to be provided. Staff hopes to have more direction on access and street design of the subject area upon completion of the Rohret South Subarea plan update. NEXT STEPS: Pending recommendation of approval of the proposed annexation and rezoning from the Planning and Zoning Commission, the City Council will hold a public hearing. Before the public hearing, utility companies and non-consenting parties will be sent the application via certified mail. Pending approval of the annexation by the City Council, the application for annexation will be sent to the State Development Board for consideration of approval. STAFF RECOMMENDATION: Staff recommends approval of ANN20-0001 and REZ20-0002, a voluntary annexation of approximately 196.17 acres and a rezoning from County Residential (R) and County Urban Residential (RUA) to Interim Development – Single-Family Residential (ID-RS) with the following conditions: 1. The developer satisfies the Comprehensive Plan’s Annexation Policy, as stated in Resolution 18-211. ATTACHMENTS: 1. Annexation Exhibit 2. Location Map 3. Zoning Map 4. Applicants Statement 5. Steve Carson Statement 6. Approximate Timeline of Annexation Approval Approved by: _______________________________________________ Danielle Sitzman, AICP Department of Neighborhood and Development Services SW 1\4 - NW 1\4SECTION 20-T79N-R6WSE 1\4 - NE 1\4SECTION 19-T79N-R6WSW 1\4 - NE 1\4SECTION 19-T79N-R6W NE 1\4 - NE 1\4SECTION 19-T79N-R6WNW 1\4 - NE 1\4SECTION 19-T79N-R6WNW 1\4 - NW 1\4SECTION 20-T79N-R6WSE 1\4 - SE 1\4SECTION 18-T79N-R6WSW 1\4 - SE 1\4SECTION 18-T79N-R6WSE 1\4 - NW 1\4SECTION 20-T79N-R6WNE 1\4 - NW 1\4SECTION 20-T79N-R6WANNEXATION PARCEL (319) 351-8282 LAND PLANNERS LAND SURVEYORS CIVIL ENGINEERS LANDSCAPE ARCHITECTS IOWA CITY, IOWA 52240 MMS CONSULTANTS, INC. ENVIRONMENTAL SPECIALISTS www.mmsconsultants.net 1917 S. GILBERT ST. JOHNSON COUNTY IOWA 07-29-2020 RLA 1291 RLW GDM 7596-107 IOWA CITY 1 ANNEXATION EXHIBIT 1 1"=200'SE 1\4 - NW 1\4SECTION 19-T79N-R6WNE 1\4 - NW 1\4SECTION 19-T79N-R6WPOINT OF BEGINNING HI G H W A Y # 2 1 8 / H I G H W A Y 2 7 HI G H W A Y # 2 1 8 / H I G H W A Y 2 7 ROHRET ROAD BRITT'S FIRST ADDITION LOT 2 LOT 1 KITTY LEE ROADMWD DAVIS ADDITION O.L. "B" 8 7 6 O.L. "A" 9 10 11 4 5"REVISED" R.H DAVIS SUBDIVISION4 4 4 4 5 6 7 8 9 10 11 8,545,327 SF 196.17 AC ANNEXATION EXHIBIT JOHNSON COUNTY, IOWA A PORTION OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER, THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER, THE SOUTHEAST QUARTER OF THE NORTHEAST QUARTER, AND THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 19, AND A PORTION OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 20, ALL OF TOWNSHIP 79 NORTH, RANGE 6 WEST, OF THE FIFTH PRINCIPAL MERIDIAN PLAT PREPARED BY: MMS CONSULTANTS INC. 1917 S. GILBERT STREET IOWA CITY, IA 52240 OWNERS: APPLICANT'S ATTORNEY: JAMES T CARSON REVOCABLE TRUST REBECCA ALBERTSON REVOCABLE TRUST THOMAS L CARSON & LINDA A CARSON REVOCABLE LIVING TRUST STEVEN M. AND MARY BETH CARSON 3207 ROHRET ROAD IOWA CITY, IA 52246 IOWA DEPARTMENT OF TRANSPORTATION 800 LINCOLN WAY AMES, IA 50010 ERIK SITTIG 119 WRIGHT STREET IOWA CITY, IA 52240 APPLICANT: ALLEN DEVELOPMENT LLC PO BOX 3474 IOWA CITY, IA 52244 A PORTION OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER, THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER, THE SOUTHEAST QUARTER OF THE NORTHEAST QUARTER, AND THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 19, AND A PORTION OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 20, ALL OF TOWNSHIP 79 NORTH, RANGE 6 WEST, OF THE FIFTH PRINCIPAL MERIDIAN GRAPHIC SCALE IN FEET 0 1"=200' 20 50 100 150 200 LOCATION MAP - NOT TO SCALE ANNEXATION PARCEL DESCRIPTION - ANNEXATION PARCEL A PORTION OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER, THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER, THE SOUTHEAST QUARTER OF THE NORTHEAST QUARTER, AND THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 19, AND A PORTION OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 20, ALL OF TOWNSHIP 79 NORTH, RANGE 6 WEST, OF THE FIFTH PRINCIPAL MERIDIAN, JOHNSON COUNTY, IOWA, DESCRIBED AS FOLLOWS: Beginning at the Southeast Corner of the Northeast Quarter of Section 19, Township 79 North, Range 6 West, of the Fifth Principal Meridian, Johnson County, Iowa; Thence S89°18'06"W, along the South Line of said Northeast Quarter, 2651.04 feet, to the Southwest Corner thereof; Thence N00°00'29"E, along the West Line of said Northeast Quarter, 2610.20 feet; Thence N44°43'20"E, 46.90 feet, to a Point on the North Line of said Northeast Quarter; Thence N89°26'11"E, along said North Line, 2617.53 feet, to the Northeast Corner thereof; Thence N89°44'19"E, along the North Line of the Northwest Quarter of the Northwest Quarter of Section 20, Township 79 North, Range 6 West, of the Fifth Principal Meridian, 737.85 feet, to its intersection with the Northeasterly Right-of-Way Line of Highway #218; Thence S48°04'02"E, along said Northeasterly Right-of-Way Line, 793.23 feet, to its intersection with the East Line of said Northwest Quarter of the Northwest Quarter; Thence S00°01'48"W, along said East Line, 630.90 feet, to its intersection with the North Line of Lot 1 of Kitty Lee Subdivision, in accordance with the Plat thereof Recorded in Plat Book 28 at Page 3 of the Records of the Johnson County Recorder's Office; Thence S87°35'06"W, along said North Line, 306.03 feet, to the Northwest Corner of said Lot 1; Thence S01°42'33"W, along the West Line of said Lot 1, a distance of 144.26 feet, to its intersection with the South Line of the Northwest Quarter of the Northwest Quarter of said Section 20; Thence S89°47'19"W, along said South Line, 1017.56 feet, to the Southwest Corner thereof, and the Northeast Corner of the Southeast Quarter of the Northeast Quarter of said Section 19; Thence S00°00'12"E, along the East Line of said Southeast Quarter of the Northeast Quarter, 1318.50 feet, to the Point of Beginning. Said Annexation Parcel contains 196.17 Acres, and is subject to easements and restrictions of record. July 30, 2020 City of Iowa City Planning and Community Development Attn: Anne Russett 410 E Washington Iowa City, IA 52240 RE: Carson Annexation Dear Anne: MMS Consultants, on behalf of Allen Development LLC, would like to request an annexation for the property south of Rohret Road and west of Highway 218, please see attached Annexation Exhibit for exact location. The property is currently owner by Thomas L Carson & Linda A Carson Revocable Living Trust, James T Carson Revocable Trust, and Rebecca Albertson Revocable Trust. Ownership is anticipated to be transferred to Allen Development LLC. The property is currently within Johnson County and is zoned residential. The applicant is proposing an annexation into the city limits of Iowa City. The property is within the growth area of the City of Iowa City, and is in compliance with the Comprehensive Plan. The applicant is requesting Interim Development zoning due to infrastructure not being available at this time. As infrastructure becomes available, the applicant intends to develop the property into new neighborhoods, in compliance with City planning documents. The property immediately to the north of the described parcels is within city limits, is currently zoned RR-1 and is also owned by Thomas L Carson & Linda A Carson Revocable Living Trust, James T Carson Revocable Trust, and Rebecca Albertson Revocable Trust. This property is also anticipated to transfer ownership to Allen Development LLC and be developed in conjunction with the property being requested for annexation. If you have any questions or comments please feel free to contact myself or John Yapp. Respectfully submitted, Jon Marner, Partner 7596-107L1.docx Targeted Annexation/Rezoning Timeline (timeline subject to change): • Planning and Zoning Commission Meeting – 10/15/20 • Mailing applications to utilities and non-consenting parties – 11/05/20 • Mailing public hearing notices – 11/05/20 • Setting of Public Hearing by City Council – 11/17/20 • City Council Public Hearing – 12/01/20 • City Development Board Submission – 12/04/20 • City Development Board Meeting – 01/14/21 • Annexation Approval – 02/15/21 MINUTES FINAL PLANNING AND ZONING COMMISSION OCTOBER 15, 2020 – 7:00 PM ELECTRONIC FORMAL MEETING MEMBERS PRESENT: Susan Craig, Mike Hensch, Phoebe Martin, Mark Nolte, Mark Signs, Billie Townsend MEMBERS ABSENT: STAFF PRESENT: Ray Heitner, Sarah Hektoen, Kirk Lehmann, Anne Russett OTHERS PRESENT: Luke Newton, Jon Harding, Jon Marner, Chant Eicke, Ryan Wade, Jeff Clark, William Means RECOMMENDATIONS TO CITY COUNCIL: By a vote of 6-0 the Commission set a public hearing for November 5, 2020 on an application to amend the Downtown and Riverfront Crossings Master Plan, a component of the City’s Comprehensive Plan, to expand the West Riverfront Subdistrict to include approximately 3.16 acres south of Myrtle Avenue, west of Riverside Drive, north of the Iowa Interstate Railroad, and east of Olive Street. By a vote of 6-0 the Commissions recommends approval of REZ20-0001, a proposal to rezone approximately 3.1 acres of property located at the corner of Camp Cardinal Boulevard and Camp Cardinal Road, across the street from 80 Gathering Place Lane from Neighborhood Public (P-1) to Community Commercial with a Planned District Overlay (OPD/CC-2) subject to conditions: 1. Prior to the issuance of building permits, provision of a 15-foot-wide utility easement along the property’s east side. 2. Prior to the issuance of building permits, payment of $5,000 toward the upgrading of approximately 25 feet of Camp Cardinal Road that is adjacent to the subject property that does not meet City standards is made. This amount is based off of Camp Cardinal Road being a collector street, and the applicant contributing 25% of the cost of the approximately 25 feet of the road that needs to be improved to the north property line. By a vote of 6-0 the Commissions recommends approval of VAC20-0001 a vacation of 0.06 acres of Camp Cardinal Road right-of-way north of Camp Cardinal Boulevard and west of Gathering Place Lane in Iowa City. Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting was held because a meeting in person is impossible or impractical due to concerns for the health and safety of Commission members, staff and the public presented by COVID-19. By a vote of 4-2 (Martin & Nolte dissenting) the Commissions recommends approval of ANN20-0001 and REZ20-0002, a voluntary annexation of approximately 196.17 acres rezoning from County Residential (R) and County Urban Residential (RUA) to Interim Development – Single-Family Residential (ID-RS) with the following conditions: 1. The developer satisfies the comprehensive plans annexation policy, as stated in Resolution 18- 211. By a vote of 6-0 the Commissions recommends approval of VAC20-0002, a vacation of the St. Mathias Alley right-of-way south of North Dodge Street and east of 1120 North Dodge Street in Iowa City, Iowa with the amendment to just include the western tip of the alley right-of-way. By a vote of 5-1 (Townsend dissenting) the Commissions recommends approval of REZ20-0008, a proposal to rezone approximately 12,000 square feet of land located at 400 North Clinton Street and 112 East Davenport Street from High-Density Multifamily Residential (RM-44) zone to Planned High Density Multifamily Residential (PRM zone subject to the following condition: 1. Substantial compliance with the site plan and elevations dated July 1, 2020 if any PRM bonus provisions or minor adjustments are requested for the property. By a vote of 6-0 the Commissions recommends approval of REZ20-005, a proposed amendment to the zoning code to allow minor adjustments in Planned High Density Multifamily Residential Zones (PRM) for new construction projects which involve preserving a separate historic structure, as illustrated in attachment one of the staff report. CASE NOS. ANN20-0001 AND REZ20-0002: Applicant: MMS Consultants Location: West of Highway 218 and south of Rohret Rd. An application submitted for an annexation and rezoning from County Residential (R) and County Urban Residential (RUA) to Interim Development – Single-Family Residential (ID-RS) zone for approximately 196.17 acres of land currently in unincorporated Johnson County. Heitner began the staff report showing an aerial view of the subject property, it is located to the City's immediate southwest. It is a pretty big piece of land at 196.17 acres. Heitner said the current zoning is split zone with County Residential and County Urban Residential, which is one of the more denser County zoning designations. He next showed a map of the growth area and noted the entire subject property is within City's growth area. Heitner stated the entirety of the rezoning would be to Interim Development Single Family Residential (ID-RS). Heitner showed the concept plan from the current Southwest District Plan. The Plan envisions this area as an array of single-family housing units, some open space and a detention lake running through the middle of the subject property. Regarding the annexation, staff looks at the Comprehensive Plan and established growth policy to guide decisions regarding annexations. The annexation policy states that acquisitions occur primarily through voluntary petitions filed by property owners and the Comprehensive Plan states that voluntary annexation requests should be viewed positively when the following conditions exist. First, the area under consideration falls within the adopted long-range planning boundary. Heitner reiterated that is clearly the case here as the entirety of the subject property is within the City’s growth area and annexation of this property is anticipated. Second, development in the area proposed for annexation will fulfill an identified need without imposing an undue burden on the City. Heitner did point out that this property is not serviced by sanitary sewer, but the City does have in its Capital Improvement Plan an allocation to extend sanitary sewer to this area projected for 2023. Heitner reiterated this annexation and rezoning would be to an interim zone which is intended as a placeholder until a property can be fully serviced by City services and development on this property will not take place until that sewer extension is provided. Additionally, this property is contiguous to City limits to the north and to the east, although separated by Highway 218, but it is not a leapfrog development being annexed. Third, control of the development in the area is in the City’s best interest. Staff reviewed this and noted the annexation will help accomplish the City's larger goal of fulfilling the need of expanding housing options to accommodate the City's growing population. Staff is recommending that a condition of the rezoning be the developer satisfy the Comprehensive Plan’s Annexation Policy requirement, Resolution 18-211, related to affordable housing, requiring that any development associated with annexation containing 10 or more dwelling units must have 10% of that development meet affordable housing provisions. In terms of zoning, Heitner reiterated it is currently in a split zone between County Rural and Urban Residential. The entirety of this rezoning would be for ID-RS, single family residential and again the ID-RS zone is to be in place until the City can provide services to support development. With respect to water, Heitner explained there are water mains on the north side of the road and that would probably be the access point for water service to this development. City Engineering staff has confirmed that facilitation of water service is possible upon subsequent developments, the developer will be required to pay water main extension fee of $456.75 per acre before public improvements are constructed. Heitner also noted the property does contain a blue line stream so there is potential for sensitive areas analysis that would accompany any subsequent development. Additionally, staff reached out to the Office of the State Archaeologist and that office recommended that an archaeological surface study be conducted prior to ground disturbing activities. Staff is not recommending that that study be a condition of this rezoning, but staff would like to see that study conducted before subsequent development takes place on this property. Heitner noted as common with annexations and interim rezones, the applicant does not have a design for street access or interior street connectivity to the property, those typically become available on subsequent rezoning and planning of the property. The role of the Commission is to determine whether the annexation and rezoning satisfies the following conditions as stated by the Comprehensive Plan’s Annexation Policy that the area under consideration falls within the adopted Long Range Planning Boundary and development in the proposed area will fulfill an identified need without imposing an undue burden on the City, and that control of the development is in the City's best interest. In terms of next steps, pending approval from this Commission, Council would hold a public hearing on this annexation and rezoning request. Prior to that public hearing, utility companies and non-consenting parties will be sent the application by certified mail. Pending approval of annexation by Council the application will be sent to the State Development Board for approval as that's a requirement because there are other municipalities within two miles of this annexation request. Staff is recommending approval of ANN20-0001 & REZ20-0002, a voluntary annexation of approximately 196.17 acres rezoning from County Residential (R) and County Urban Residential (RUA) to Interim Development – Single-Family Residential (ID-RS) with the following conditions: 1. The developer satisfies the comprehensive plans annexation policy, as stated in Resolution 18- 211. Hensch asked if there is any reason to believe the State Development Board would have any objections to this. Heitner is not aware of any, the application fairly straightforward in terms of being within the growth area and being contiguous to the City. Hensch noted it is his understanding that that's really the biggest thing they look at with these annexation applications is whether there's continuity, or whether there's a leapfrog development being proposed so he suspects that the State Annexation Board will support this. Hensch added for the benefit of the newer members, an interim development zoning is just a placeholder and the Commission will see this again when it moves to a permanent rezoning for development. Heitner confirmed the Commission will review subsequent rezonings that take place in this area and said he only showed the concept plan that's currently within the Comprehensive Plan and staff is actually actively involved in doing a revision to that subarea plan for this District Plan so the sketch outlines a rough concept of streets but it's likely that that will be different as staff revises the District Plan here. Hensch also noted as an indicator of the growth going on this area, didn't the Commission a couple months ago approve a plat for north of Rohret, east of Slothower, for some infill development for that area. Heitner confirmed that is just north and west of this subject area. He added there's still a continued demand to develop outward in this area and that is why staff is working through the process of the revision to the sub area plan to make sure they have those goals and objectives for this area in place ahead of when most development takes place, and ahead of development and City service ability in this area. He stated that is something they hope to accomplish within the next year, the current plan is about 20 years old so it's due for an update. Craig noted she was confused when she reviewed this material because of the concept plan showed a huge body of water, but there's no water there in current pictures. She understands now that the concept plan showed in the staff report is from the Plan and the developer has no requirements to doing something that looks like that concept plan, they just have to follow the other guidelines the City has, and they can come back with a plan that has no water in it. Russett noted the maps that Heitner shared are the Future Land Use Map and associated concept for this area that are adopted as part of the Comprehensive Plan in the Southwest District Plan so any proposals for development out here staff needs to review against those adopted visions and policies. Staff is currently updating that vision and staff has known that the sewer extension was going to be coming and knew that this area would be opened up for development. Since this plan was adopted in 2002 it’s time to revisit it and update it and create a new vision. They anticipate they will have a new plan adopted and any future rezonings will be reviewed against the new plan and that is likely to happen before the development because that isn't going to happen till 2023 when the sewer line is expanded as part of the Capital Improvement Plan. Nolte noticed in one of the concept drawings there was a fire station indicated. Heitner acknowledged that but said that was just conceptualized back in 2002 but that illustration was shown just as a reference there wouldn’t be any guarantee that there would be a fire station on this corridor moving forward. Nolte stated that is some of his concern, that road is so heavily trafficked right now. Watts Development is putting in 600 homes to the west, the Weber School is already beyond capacity, and Kitty Lee Road is a is a very narrow chip seal road right now so he doesn’t think it's a good feeder road to this development. He would also like to better understand the identified need and if this is the type of housing they’re looking for in the future. It appears to be unwalkable urban sprawl and he thought they were trying to get away from some of that. The size and scope of this whole development scares him, he does like the neighborhood commercial for the residents that already live in that area. Signs asked what is a non-consenting party? Heitner replied that would be anyone opposed to the application. Russett added they are specifically property owners within the proposed annexation area. She added for this proposed annexation, there are no non-consenting parties. Hensch opened the public hearing. Luke Newton (MMS Consultants) added that the developer is in conversations with the Iowa City School District to address their needs and concerns. Hensch noted they don’t have a full concept yet but asked if there would be a water detention area somewhere. Newton confirmed there would be. Hensch closed the public hearing. Hektoen asked for clarification on the annexation policy is with regards to affordable housing. Heitner clarified that as a condition of the annexation, the developer would be required to abide by the Comprehensive Plan’s affordable housing policy related to annexation, detailed and Resolution 18-211 that basically states when new land is brought into the City, affordable housing is addressed in the process. Craig moved to recommend approval of ANN20-0001 and REZ20-0002, a voluntary annexation of approximately 196.17 acres rezoning from County Residential (R) and County Urban Residential (RUA) to Interim Development – Single-Family Residential (ID- RS) with the following conditions: 2. The developer satisfies the comprehensive plans annexation policy, as stated in Resolution 18- 211. Signs seconded the motion. Hensch acknowledge this is a little scary as it is a very large annexation, 200 acres almost, and no concept plan, however he really encourage people to look at this for what it is, interim development, and they will see this again. Also, staff is working on the Southwest District Plan so clearly that will change. Hensch wanted to caution everybody to not get too concerned about a concept plan. Signs noted also the process of changing the Southwest District Plan is going to involve a lot of public input and public meetings so the public will be able to weigh in on what they would actually like to see in this area. Townsend added she would just hope that the affordable housing pieces in there stay affordable, not just for 10 years or 20 years. Heitner agreed there would be plentiful opportunities for public involvement and the Commission will see the update as well. Signs noted having been through that process with the South District Plan here a couple years ago, it's extensive. Russett added they are taking a more targeted approach to this update, it's not an overall update of the entire District Plan, they're really focusing on this sub area, and this concept is pretty targeted. Martin noted she is typically not opposed to development, but one of the things that distresses her a little bit is that they are losing more and more farmland and while one of the things that they talk about is affordable housing, but there is also so much food insecurity. Granted the farmland out here is probably corn or soybeans, not something typically people are going to go and eat, but the point is that in the State of Iowa there is so much amazing land that is not used to its full potential. She understands this is going to take years and years to develop but wanted to put it on the record for people to think about the fact that making farmland available to smaller farms, people that are growing food to actually consume, should be at the forefront of conversation more so than just taking these this hundreds of acres and paving it over. Nolte agreed with Martin and is pro-development but stated this just doesn't make sense if they aspire to affordability and walkability and better transit and all those things, they can't just keep sprawling out like this. What good is it to have an affordable housing in a place where one must drive to get anywhere. He is also protective of farmland and realizes people own that land to develop it but it doesn't seem like the right way to grow the community over time. Hensch noted it's a voluntary annexation, so that's important to remember. Also if they don't allow for urban density within the City, then those houses will go somewhere, and then it will end up with one and five acre lots all throughout the County and actually take more land out of out of production. He doesn’t know what the CSR (corn suitability rating) on this land is but that's a pretty important consideration, if it is in the 80s that's prime farmland, but if it's the 20s, 30s or 40s then it's production value is pretty low. He suggested perhaps in the future annexations they can be given the CSR listed on the properties. He added he is also responsible for local foods for Johnson County so he is very sensitive to this issue but these farms, like Martin said, are just corn and soybeans, there's nothing here that's going to be consumed by humans, and certainly not going to be consumed locally. He noted that is another issue and as a Commission how can they be proponents of local foods, or foods that humans consume locally, when the problem is land is so expensive in Johnson County that a farmer who's not growing commodity crops is likely unable to afford to purchase land to grow on those non commodity crops. Hensch acknowledged it's very difficult issue and something they probably should take up and have discussions about. Martin noted regarding the one and five acre plots and that taking up more land, when she was sent to New Orleans for a planning and zoning conference a few years back, one of the classes she took was on sustainability in food productivity, and those little lots can produce an enormous amount of food. She acknowledged that is a topic for a different time but just want to put that out there. Hensch agreed but unfortunately, those acres won't be zoned for agriculture or commercial production, so people wouldn't be able to grow crops for sale on those residential lots. A vote was taken and the motion passed 4-2 (Nolte and Martin dissenting). DEFERRED TO 12/15/20 Prepared by: Ray Heitner, Associate Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5238 (ANN20-0001/REZ20-0002) RESOLUTION NO. Resolution to annex approximately 196.17 acres of land located west of Highway 218 and south of Rohret Road. Whereas, Thomas L. Carson and Linda A. Carson Revocable Living Trust, James T. Carson Revocable Trust, Rebecca Albertson Revocable Trust, Steven M. Carson are the owners and legal titleholders of approximately 196.17 acres located west of Highway 218 and south of Rohret Road; and Whereas, Owners have requested annexation of the approximate 196.17 -acre tract into the City of Iowa City, Iowa; and Whereas, the aforementioned property is located within the Long -Range Planning Boundary of the City of Iowa City, and Whereas, control of the area proposed for annexation is in the City's best interest because it will allow development in a manner consistent with the Comprehensive Plan; and Whereas, pursuant to Iowa Code 368.5 and 368.7 (2020), notice of the application for annexation was sent to the Johnson County Board of Supervisors, Johnson County departments of Attorney, Auditor, Engineer, Planning and Zoning, each affected public utility, Union and West Lucas Townships, the Metropolitan Planning Organization of Johnson County, and the East Central Iowa Council of Governments; and Whereas, none of these entities have objected to the proposed annexation; and Whereas, in accordance with the adopted City annexation policy, the owners and developer have executed a pre -annexation agreement committing to the provision of affordable housing in accordance with the City's affordable housing policy; and Whereas, the Planning and Zoning Commission has reviewed the proposed rezoning and has recommended approval. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The following described land should be voluntarily annexed to the City of Iowa City, Iowa: A PORTION OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER, THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER, THE SOUTHEAST QUARTER OF THE NORTHEAST QUARTER, AND THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 19, AND A PORTION OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 20, ALL OF TOWNSHIP 79 NORTH, RANGE 6 WEST, OF THE FIFTH PRINCIPAL MERIDIAN, JOHNSON COUNTY, IOWA, DESCRIBED AS FOLLOWS: Beginning at the Southeast Corner of the Northeast Quarter of Section 19, Township 79 North, Range 6 West, of the Fifth Principal Meridian, Johnson County, Iowa; Thence S89°18'06"W, along the South Line of said Northeast Quarter, 2651.04 feet, to the Southwest Corner thereof; Thence 10.E Resolution No. Page 2 N00°00'29"E, along the West Line of said Northeast Quarter, 2610.20 feet; Thence N44°43'20"E, 46.90 feet, to a Point on the North Line of said Northeast Quarter; Thence N89026'11"E, along said North Line, 2617.53 feet, to the Northeast Corner thereof; Thence N89°44'19"E, along the North Line of the Northwest Quarter of the Northwest Quarter of Section 20, Township 79 North, Range 6 West, of the Fifth Principal Meridian, 737.85 feet, to its intersection with the Northeasterly Right -of -Way Line of Highway #218; Thence S48°04'02"E, along said Northeasterly Right -of -Way Line, 793.23 feet, to its intersection with the East Line of said Northwest Quarter of the Northwest Quarter; Thence S00°01'48"W, along said East Line, 630.90 feet, to its intersection with the North Line of Lot 1 of Kitty Lee Subdivision, in accordance with the Plat thereof Recorded in Plat Book 28 at Page 3 of the Records of the Johnson County Recorder's Office; Thence S87°35'06"W, along said North Line, 306.03 feet, to the Northwest Corner of said Lot 1; Thence S01°42'33"W, along the West Line of said Lot 1, a distance of 144.26 feet, to its intersection with the South Line of the Northwest Quarter of the Northwest Quarter of said Section 20; Thence S89°47'19"W, along said South Line, 1017.56 feet, to the Southwest Corner thereof, and the Northeast Corner of the Southeast Quarter of the Northeast Quarter of said Section 19; Thence S00°00'12"E, along the East Line of said Southeast Quarter of the Northeast Quarter, 1318.50 feet, to the Point of Beginning. Said Annexation Parcel contains 196.17 Acres, and is subject to easements and restrictions of record. 2. The City Clerk is hereby authorized and directed to certify, file, and record all necessary documents as required by Iowa law under Section 368.7 at Owners' expense. 3. Further, the City Clerk is hereby authorized and directed to certify and file all necessary documents for certification of the population of the annexed territory to Johnson County and the State Treasurer, said population being zero. Passed and approved this day of , 2020 MAYOR pproved V ATTEST: 0�eG N� IL CITY CLERK City Attorney's Office (Sara Greenwood Hektoen — 11/24/2020) 1 Prepared by: Ray Heitner, Associate Planner, 410 E. Washington, Iowa City, IA 52240 (319) 356-5238 (REZ20-0002) Conditional Zoning Agreement This agreement is made between the City of Iowa City, Iowa, a municipal corporation (hereinafter "City"); and Thomas L. Carson and Linda A. Carson Revocable Living Trust, James T. Carson Revocable Trust, Rebecca Albertson Revocable Trust, and Steven M. and Mary Beth Carson, (hereinafter collectively referred to as "Owner”), and Allen Homes, Inc. (hereinafter referred to as “Applicant”). Whereas, Owner is the legal title holder of approximately 196.17 acres of property located west of Highway 218 and south of Rohret Road; and Whereas, Applicanthas requested the rezoning of approximately 196.17 acres of land located west of Highway 218 and south of Rohret Road from County Residential (R) zone and County Urban Residential (RUA) zone to Interim Development Single-Family Residential (ID- RS) zone; and Whereas, the Comprehensive Plan, specifically the Southwest District Plan, indicates that the subject area is appropriate for residential development; and Whereas, this rezoning creates public needs to accommodate demand for affordable housing in Iowa City; and Whereas, the Planning and Zoning Commission has determined that, with reasonable conditions regarding satisfaction of these public needs through the provision of affordable housing, the requested zoning is consistent with the Comprehensive Plan; and Whereas, Iowa Code §414.5 (2020) provides that the City of Iowa City may impose reasonable conditions on granting a rezoning request, over and above existing regulations, in order to satisfy public needs caused by the requested change; and Whereas, the Owner and Applicant agree to develop this property in accordance with the terms and conditions of this Conditional Zoning Agreement. Now, therefore, in consideration of the mutual promises contained herein, the parties agree as follows: 1. Thomas L. Carson and Linda A. Carson Revocable Living Trust, James T. Carson Revocable Trust, Rebecca Albertson Revocable Trust, Steven M. and Mary Beth Carson, are the legal title holders of the property legally described as: A PORTION OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER, THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER, THE SOUTHEAST QUARTER OF THE NORTHEAST QUARTER, AND THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 19, AND A PORTION OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 20, ALL OF TOWNSHIP 79 NORTH, RANGE 6 WEST, OF THE FIFTH PRINCIPAL MERIDIAN, JOHNSON COUNTY, IOWA, DESCRIBED AS FOLLOWS: 2 Beginning at the Southeast Corner of the Northeast Quarter of Section 19, Township 79 North, Range 6 West, of the Fifth Principal Meridian, Johnson County, Iowa; Thence S89°18'06"W, along the South Line of said Northeast Quarter, 2651.04 feet, to the Southwest Corner thereof; Thence N00°00'29"E, along the West Line of said Northeast Quarter, 2610.20 feet; Thence N44°43'20"E, 46.90 feet, to a Point on the North Line of said Northeast Quarter; Thence N89°26'11"E, along said North Line, 2617.53 feet, to the Northeast Corner thereof; Thence N89°44'19"E, along the North Line of the Northwest Quarter of the Northwest Quarter of Section 20, Township 79 North, Range 6 West, of the Fifth Principal Meridian, 737.85 feet, to its intersection with the Northeasterly Right-of-Way Line of Highway #218; Thence S48°04'02"E, along said Northeasterly Right-of-Way Line, 793.23 feet, to its intersection with the East Line of said Northwest Quarter of the Northwest Quarter; Thence S00°01'48"W, along said East Line, 630.90 feet, to its intersection with the North Line of Lot 1 of Kitty Lee Subdivision, in accordance with the Plat thereof Recorded in Plat Book 28 at Page 3 of the Records of the Johnson County Recorder's Office; Thence S87°35'06"W, along said North Line, 306.03 feet, to the Northwest Corner of said Lot 1; Thence S01°42'33"W, along the West Line of said Lot 1, a distance of 144.26 feet, to its intersection with the South Line of the Northwest Quarter of the Northwest Quarter of said Section 20; Thence S89°47'19"W, along said South Line, 1017.56 feet, to the Southwest Corner thereof, and the Northeast Corner of the Southeast Quarter of the Northeast Quarter of said Section 19; Thence S00°00'12"E, along the East Line of said Southeast Quarter of the Northeast Quarter, 1318.50 feet, to the Point of Beginning. Said Annexation Parcel contains 196.17 Acres, and is subject to easements and restrictions of record. 2. Owner and Applicant acknowledge that the City wishes to ensure conformance to the principles of the Comprehensive Plan. Further, the parties acknowledge that Iowa Code §414.5 (2020) provides that the City of Iowa City may impose reasonable conditions on granting a rezoning request, over and above the existing regulations, in order to satisfy public needs caused by the requested change. 3. In consideration of the City's rezoning the subject property, Owner and Applicant agree that development of the subject property will conform to all other requirements of the Zoning Code, as well as the following conditions: a. Prior to issuance of a building permit, Owners shall execute an affordable housing agreement committing to one or more of the following methods to satisfy the annexation policy: i. rent or sell 10% of the total units constructed on the above-described real estate to income-eligible families for a period of 20 years from the date certificates of occupancy are issued for each such affordable unit, to be administered in accordance with Iowa City Code of Ordinance 14-2G-8, or a similar state or federal affordable housing program; or ii. convey 10% of the total units to the City or an affordable housing provider for such affordable housing purposes; or iii. the payment of a fee-in-lieu thereof to the City’s affordable housing fund, in an amount established by Resolution 18-213, approved on July 17, 2018, or, if said Resolution has been rescinded at the time Owners apply for a building permit, as otherwise established by Council resolution. 4. The conditions contained herein are reasonable conditions to impose on the land under 3 Iowa Code §414.5 (2020), and that said conditions satisfy public needs that are caused by the requested zoning change. 5. This Conditional Zoning Agreement shall be deemed to be a covenant running with the land and with title to the land, and shall remain in full force and effect as a covenant with title to the land, unless or until released of record by the City of Iowa City. The parties further acknowledge that this agreement shall inure to the benefit of and bind all successors, representatives, and assigns of the parties. In the event the subject property is transferred, sold, redeveloped, or subdivided, all development will conform with the terms of this Conditional Zoning Agreement. 6. Nothing in this Conditional Zoning Agreement shall be construed to relieve the Owner from complying with all other applicable local, state, and federal regulations. 7. This Conditional Zoning Agreement shall be incorporated by reference into the ordinance rezoning the subject property, and that upon adoption and publication of the ordinance, this agreement shall be recorded in the Johnson County Recorder's Office at the Applicant’s expense. Dated this _____ day of _____________________, 20__. City of Iowa City Thomas L. Carson and Linda A. Carson Revocable Living Trust _________________________________ _________________________________ Bruce Teague, Mayor By: Attest: ________________________________ James T. Carson Revocable Trust Kellie Fruehling, City Clerk Approved by: _________________________________ By: ________________________________ City Attorney’s Office Rebecca Albertson Revocable Trust __________________________________ By: 4 Mary Beth Carson __________________________________ By: Steven M. Carson __________________________________ By: Allen Homes, Inc. ___________________________________ By: City of Iowa City Acknowledgement: State of Iowa ) ) ss: Johnson County ) This instrument was acknowledged before me on __________________, 20__ by Bruce Teague and Kellie Fruehling as Mayor and City Clerk, respectively, of the City of Iowa City. Notary Public in and for the State of Iowa (Stamp or Seal) Title (and Rank) Thomas L. Carson and Linda A. Carson Revocable Living Trust Acknowledgement: State of _____ County of __________________ This record was acknowledged before me on_________________, 2020 by ________________________ (Name(s) of individual(s) as ____________________________ (type of authority, such as officer or trustee) of Thomas L. Carson and Linda A. Carson Revocable Living Trust. ___________________________________ 5 Notary Public in and for the State of Iowa (Stamp or Seal) Title (and Rank) My commission expires:_________________ James T. Carson Revocable Trust Acknowledgement: State of _____ County of __________________ This record was acknowledged before me on_________________, 2020 by ________________________ (Name(s) of individual(s) as ____________________________ (type of authority, such as officer or trustee) of the James T. Carson Revocable Trust. ___________________________________ Notary Public in and for the State of Iowa (Stamp or Seal) Title (and Rank) My commission expires:_________________ Rebecca Albertson Revocable Trust Acknowledgement: State of _____ County of __________________ This record was acknowledged before me on_________________, 2020 by ________________________ (Name(s) of individual(s) as ____________________________ (type of authority, such as officer or trustee) of the Rebecca Albertson Revocable Trust. ___________________________________ Notary Public in and for the State of Iowa (Stamp or Seal) Title (and Rank) My commission expires:_________________ 6 Steven M. and Mary Beth Carson Acknowledgement: State of _____ County of __________________ This record was acknowledged before me on_________________, 2020 by Steven M. and Mary Beth Carson. ___________________________________ Notary Public in and for the State of Iowa (Stamp or Seal) Title (and Rank) My commission expires:_________________ Allen Homes, Inc. Acknowledgement: State of _____ County of __________________ This record was acknowledged before me on_________________, 2020 by ________________________ (Name(s) of individual(s) as ____________________________ (type of authority, such as officer or trustee) of Allen Homes, Inc. ___________________________________ Notary Public in and for the State of Iowa (Stamp or Seal) Title (and Rank) My commission expires:_________________ Item Number: 10.e. D ecember 1, 2020 Resol u tion to amen d th e Down town an d Riverfron t Crossings Master Plan , a p art of Iowa City's Compreh ensive Pl an , to in cl u d e p rop erty located n orth of the Iowa In terstate Railroad, east of O l ive S treet, an d sou th of Myrtl e Aven u e in the West Riverfront S u b d istrict. (C PA20-0002) AT TAC HM E NT S: D escription Planning & Z oning Commission P acket 11-5-2020 C orrespondence Planning & Z oning Commission Minutes R esolution R esolution A ppendix 1 1 STAFF REPORT To: Planning and Zoning Commission Item: CPA20-0002 West Riverside Prepared by: Kirk Lehmann, Associate Planner Date: November 5, 2020 GENERAL INFORMATION: Applicant: Steve Long K&F Properties, LLC 220 SE 6th Street Suite 200 Des Moines, IA, 50309 319-621-3462 steve@salidapartners.com Contact Person: Mark Seabold Shive-Hattery Architecture-Engineering 2839 Northgate Drive Iowa City, IA 52245 319-325-5350 mseabold@shive-hattery.com Property Owner(s): K&F Properties, LLC 220 SE 6th Street Suite 200 Des Moines, IA, 50309 Requested Action: To add properties to the West Riverfront Subdistrict of the Downtown & Riverfront Crossings Master Plan Purpose: To develop a mixed-use project with housing, retail, hospitality and neighborhood services Location: 219, 223, and 245 S. Riverside Court and 119, 201, 203, 205, 207, and 209 Myrtle Avenue Location Map: Size: 3.16 acres 2 Existing Land Use and Zoning: Residential; High Density Multi-Family Residential Zone (RM-44) & Medium Density Single-Family Residential (RS-8) Surrounding Land Use and Zoning: North: Institutional (Open Space & Parking), Institutional Public (P-2) East: Residential & Commercial; Riverfront Crossings, West Riverfront (RFC-WR) & Community Commercial (CC-2) South: Iowa Interstate Railroad & Residential; Riverfront Crossings, West Riverfront (RFC- WR), Riverfront Crossings, Orchard (RFC- O), & Low Density Single-Family Residential with Planned Development Overlay (RS-5 OPD) West: Residential; Medium Density Single-Family Residential (RS-8) Comprehensive Plan: Residential 2-8 Dwelling Units Per Acre, Residential 8-16 Dwelling Units Per Acre, & Mixed Use District Plan: Southwest District Plan: Single-Family/Duplex Residential, Medium to High Density Multi-Family, & Mixed Use File Date: August 13, 2020 BACKGROUND: K&F Properties, LLC owns property located at 219, 223, and 245 S. Riverside Court and 119, 201, 203, 205, 207, and 209 Myrtle Ave. The owner is working with Shive-Hattery to prepare three applications to allow development of a mixed-use project with housing, retail, hospitality, and neighborhood service uses. This specific application (CPA20-0002) proposes to amend the Comprehensive Plan by adding the subject properties, approximately 3.16 acres, to the West Riverfront Subdistrict of the Downtown and Riverfront Crossings Master Plan. Attachment 4 illustrates the proposed changes to the plan. The subject properties are included in the Southwest District of the Comprehensive Plan, which indicates the properties are primarily appropriate for Medium to High Density Multi-Family, specified as 8-16 Dwelling Units Per Acre in the Comprehensive Plan. 209 Myrtle Avenue is shown as Single-Family/Duplex Residential, specified as 2-8 Dwelling Units Per Acre in the Comprehensive Plan. The Riverfront Crossings Plan to which the subject properties are being proposed for inclusion was adopted in 2013. The other concurrently submitted applications include a zoning map amendment (REZ20-0003), which would rezone properties the applicant owns from High Density Multi-Family Residential Zone (RM-44), Community Commercial (CC-2), and Medium Density Single-Family Residential (RS-8) to Riverfront Crossings-West Riverfront (RFC-WR), and a zoning text amendment (REZ20-0004), which would amend the West Riverfront subdistrict regulating plan map and 3 increase the maximum bonus height from 5 to 7 stories along the north side of the Iowa Interstate Railroad. Generally, the Comprehensive Plan Amendment must be approved for changes to the zoning and regulating plan maps to comply with the Comprehensive Plan. However, the bonus height zoning text amendment does not require the Comprehensive Plan amendment to be approved. The applicant submitted concept plans showing development scenarios for the properties they own and a statement regarding the proposed amendment (Attachment 3). The concepts illustrate the potential character of development but are subject to change. The applicant held an online Good Neighbor Meeting on October 28, 2020. Letters were sent on October 20 to property owners beyond the minimum required 300-foot distance informing neighbors about the meeting. An account of the meeting is included in Attachment 5. ANALYSIS: The Iowa City Comprehensive Plan serves as a land-use planning guide by illustrating and describing the location and configuration of appropriate land uses throughout the City, providing notification to the public regarding intended uses of land; and illustrat ing the long-range growth area limit for the City. Applicants may request an amendment to the City's Comprehensive Plan with City Council approval after a recommendation by the Planning and Zoning Commission. Applicants for a comprehensive plan amendment must provide evidence that the request meets the approval criteria in Section 14-8D-3D. The comments of the applicant are found in the attachments. Staff comments on the criteria is as follows. 14-8D-3D Approval Criteria: Applications for a comprehensive plan amendment must include evidence that the following approval criteria are met: 1. Circumstances have changed and/or additional information or factors have come to light such that the proposed amendment is in the public interest. When the Southwest District Plan was adopted in 2002, the land use scenario (Medium to High Density Multi-Family and Single-Family/Duplex Residential) was a way to create an appropriate transition from commercial uses along S. Riverside Drive to residential uses on Olive Street. The adoption of the Downtown and Riverfront Crossings Master Plan in 2013 was a significant policy evolution by encouraging a more form-based development approach. The City implemented this change through the adoption of a form-based code which increased allowable densities while maintaining appropriate transitions through building height and bulk controls. Subsequently, two multi -family projects were developed under this code to the south of the subject properties, Riverview West and the Orchard Lofts. Staff believes the adoption of the master plan, and its implementation, constitute a change in circumstances for the subject area. In addition, ownership of the subject parcels has recently changed. K&F assembled the subject properties, along with those directly east on S. Riverfront Drive, from December 2019 through June 2020. Prior to that point, the subject properties were under four different owners, with a fifth owning the property along S. Riverside Drive. While some of this assemblage is currently within the West Riverfront subdistrict of the master plan, the subject properties are not. This recent unification of ownership presents redevelopment opportunities that did not previously exist. 4 2. The proposed amendment will be compatible with other policies or provisions of the comprehensive plan, including any district plans or other amendments thereto. The Roosevelt Subarea of the Southwest District Plan, which contains the subject properties, has several goals relevant to the proposed amendment. One of its primary goals is to provide an opportunity for all types of households to live close to the University and downtown, including singles, young families, university students and elderly populations. To this end, the plan encourages stabilizing single-family neighborhoods and developing high-quality multi-family housing that is compatible with surrounding neighborhoods. Its recommendations emphasize design standards to ensure new multi-family development is sensitive to the environment, topography, and neighborhood. Similarly, the plan encourages the development of attractive, mixed-use buildings which include commercial uses serving the needs of nearby residents. These goals reflect broader goals in the comprehensive plan, such as promoting compatible infill, preventing sprawl, enabling alternatives to commuting by car, providing a diverse community, and supporting the vitality of downtown. The City adopted the Downtown and Riverfront Crossings Master Plan to implement similar policies in the Riverfront Crossings District. Much of the master plan focuses on encouraging pedestrian-oriented, mixed-use development to enhance the urban fabric. This is achieved by mixing housing and commercial infill development and activating and improving streetscapes with pedestrian amenities. In the West Riverfront subdistrict, this is envisioned as occurring over time as commercial uses west of S. Riverside Drive take on a more pedestrian-friendly framework or transition to urban apartments and mixed- use development with buildings at corners and vehicular access behind to create a pedestrian-oriented street frontage. East of S. Riverside Drive, the master plan encourages utilizing river views with walkable commercial or niche residential uses, including townhouses or mid-rise condominium buildings. While the goals of these two plans generally align, some apparent differences must be reconciled. The Southwest District Plan notes to avoid concentrations of high-density multi-family zoning adjacent to low-density single-family zones. It uses its future land use map to facilitate a transition between higher density uses on S. Riverside Drive and low- density residential neighborhoods to the west. Alternatively, the master plan encourages appropriate transitions through its regulating plan incorporated in the Zoning Code (City Code, Title 14). The West Riverfront subdistrict allows a base height of up to 4 stories with a 10-foot step back above the third floor on facades facing streets or single-family residential zones. The maximum height may be increased to five stories where not abutting a residential zone. While the strategies are different, they achieve the same ends of appropriately transitioning from lower to higher density uses. The Riverfront Crossing Form-Based Code also includes enhanced building, frontage, and design requirements, which further ensures a higher quality of design and supports both plans. To understand compatibility, the specific context is also relevant. The subject parcels currently contain 144 dwelling units, primarily in two- to three-story multi-family buildings, though also in some lower density properties. The Southwest District Plan Future Land Use Map designations of Single-Family/Duplex Residential, Medium to High Density Multi-Family, and Mixed Use reflect this situation. Surrounding properties include public uses to the north, commercial uses to the east, a railroad and high-density multi-family uses to the south, and some medium-density single-family uses to the west. The subject parcels are immediately adjacent to areas within the West Riverfront subdistrict and 5 contain similar uses to those in the subdistrict. As such, it makes sense to include the subject parcels though this was not contemplated in the master plan. Expanding the West Riverfront subdistrict will increase the allowable density of the subject properties, but staff believes it maintains compatibility with single-family homes to the west in this case. Steep slopes create 50 feet of grade change between those homes and the subject parcels, and West Riverfront parcels abutting a residential zone can only have buildings up to four stories. As a result, the proposed buildings are expected to have a three-story exposure to the single-family homes, which is comparable to what would be allowed in the current zone if the properties were at the same grade. It is also only one story taller than the existing buildings, maintaining a similar context for homes to the west. In addition, redevelopment of the site meets other goals in the Southwest District and Riverfront Crossings plans. First, it allows for a more cohesive development with better circulation and a high-quality, pedestrian-oriented design. The concept also contains a mixed of senior and market-rate housing, retail, hospitality and neighborhood services, all organized around a central, pedestrian-scale plaza. While the concept will increase traffic to the site, the Traffic Impact Study which was submitted with the application indicates that all study intersections will operate at acceptable levels of service and th at queuing is not anticipated to be an issue. For these reasons, staff finds that the requested Comprehensive Plan amendment to expand the West Riverfront subdistrict to include the subject properties in the Downtown and Riverfront Crossings Master Plan is compatible with the surrounding development and other policies in the Comprehensive Plan. However, implementing this proposed amendment requires amending the zoning code map and the regulating plan (to be considered under REZ20-0003 and REZ20-0004 respectively). STAFF RECOMMENDATION: Staff recommends approval of CPA20-0002, a proposed amendment to the Comprehensive Plan, to add approximately 3.16 acres of property to the West Riverfront Subdistrict of the Downtown and Riverfront Crossings Master Plan located at 219, 223, and 245 S. Riverside Court and 119, 201, 203, 205, 207, and 209 Myrtle Ave. ATTACHMENTS: 1. Location Map 2. Zoning Map 3. Application Submittal 4. Proposed Changes to the Downtown & Riverfront Crossings Master Plan 5. Good Neighbor Meeting Materials Approved by: _________________________________________________ Danielle Sitzman, AICP, Development Services Coordinator Department of Neighborhood and Development Services SRIVERSIDEDRMYRTLE AVE S RIVERSIDE CTOLIVE STCPA20-0002West of Riverfront Drive,South of Mrytle Avenue.µ 0 0.025 0.050.0125 Miles Prepared By: Joshua EngelbrechtDate Prepared: August 2020 An application submitted by K & F Properties, LLC to request aComprehensive Plan Amendment to change the land use designationof approximately 3.16 acres of property from High Density Multifamily(RM-44) and Medium Density Single-Family (RS-8) to IowaRiverfront Crossings, West Riverfront (IRC-WR). S RIVERSIDE DRMYRTLE AVE S RIVERSIDE CTOLIVE STRFC-O P2 RFC-WR RS8 CC2 RM44 RS5 CPA20-0002West of Riverfront Drive,South of Mrytle Avenue.µ 0 0.025 0.050.0125 Miles Prepared By: Joshua EngelbrechtDate Prepared: August 2020 An application submitted by K & F Properties, LLC to request aComprehensive Plan Amendment to change the land use designationof approximately 3.16 acres of property from High Density Multifamily(RM-44) and Medium Density Single-Family (RS-8) to IowaRiverfront Crossings, West Riverfront (IRC-WR). Project 1191830 CPA20-0001 Applicant’s statement – The proposed amendment will be compatible with other policies or provisions of the Comprehensive Plan, including any District Plans or other amendments thereto. Below verbiage included on page 16 of submitted document “Riverfront West Development requests that Iowa City’s Comprehensive Plan be amended to extend the Riverfront Crossings District west in the area indicated above from the existing properties in the West Riverfront Subdistrict along Riverside Drive to the eastern property line of the residential properties located on Olive Street and 215/213 Myrtle Ave. The existing West Riverfront Subdistrict would be expanded west as part of this amendment. This expansion of the West Riverfront Subdistrict would redefine an existing RM-44 zoned area with existing apartment buildings and two converted/ leased single family residential houses. The properties to be included in the current RM-44 zoned area are 219, 223, and 245 S. Riverside Court and 119, 201, 203, 205, and 207 Myrtle Ave. This area also includes a single RS8 lot, 209 Myrtle Ave. Expanding the West Riverfront Subdistrict is appropriate for this site due to the over 50’ of grade change. Because of this topography, which is atypical of the West Riverfront Subdistrict, the proposed height of the buildings will present a three-story exposure to the Olive Street residences. This is approximately a single story more than the existing apartments building located there now. This Comprehensive Plan Amendment would allow for a more cohesive development while still being sensitive to the neighborhood scale to the west.” Neighboring Property Listing – file attached for property owners within 300 feet of the exterior limits of the properties involved in this application. RIVERFRONT WEST DEVELOPMENT | COMPREHENSIVE PLAN AMENDMENT & REZONING 1SW CORNER OF RIVERSIDE DRIVE AND MYRTLE AVE, IOWA CITY, IA | AUGUST 13, 2020 SW CORNER OF RIVERSIDE DRIVE AND MYRTLE AVE, IOWA CITY, IA AUGUST 13, 2020 RIVERFRONT WEST DEVELOPMENTCOMPREHENSIVE PLAN AMENDMENT &REZONING RIVERFRONT WEST DEVELOPMENT | COMPREHENSIVE PLAN AMENDMENT & REZONING 2SW CORNER OF RIVERSIDE DRIVE AND MYRTLE AVE, IOWA CITY, IA | AUGUST 13, 2020 EXISTING SITE PHOTOGRAPHY No existing pedestrian circulation throughout the site. Lack of defined vehicular entrances from Riverside Drive. RIVERFRONT WEST DEVELOPMENT | COMPREHENSIVE PLAN AMENDMENT & REZONING 3SW CORNER OF RIVERSIDE DRIVE AND MYRTLE AVE, IOWA CITY, IA | AUGUST 13, 2020 EXISTING SITE PHOTOGRAPHY Outdated buildings lack energy efficiency. Site contributes to heat island effect in this area. RIVERFRONT WEST DEVELOPMENT | COMPREHENSIVE PLAN AMENDMENT & REZONING 4SW CORNER OF RIVERSIDE DRIVE AND MYRTLE AVE, IOWA CITY, IA | AUGUST 13, 2020 EXISTING SITE PHOTOGRAPHY Lack of green space/ vegetated area does not relate to surrounding area. Most of site area devoted to parking. RIVERFRONT WEST DEVELOPMENT | COMPREHENSIVE PLAN AMENDMENT & REZONING 5SW CORNER OF RIVERSIDE DRIVE AND MYRTLE AVE, IOWA CITY, IA | AUGUST 13, 2020 EXISTING SITE PHOTOGRAPHY Buildings do not relate to each other. Views are to backs of other buildings both within the site and from Olive Street. RIVERFRONT WEST DEVELOPMENT | COMPREHENSIVE PLAN AMENDMENT & REZONING 6SW CORNER OF RIVERSIDE DRIVE AND MYRTLE AVE, IOWA CITY, IA | AUGUST 13, 2020 EXISTING SITE PHOTOGRAPHY Buildings do not relate to Myrtle Street. Extreme grade change from Myrtle to existing buildings. RIVERFRONT WEST DEVELOPMENT | COMPREHENSIVE PLAN AMENDMENT & REZONING 7SW CORNER OF RIVERSIDE DRIVE AND MYRTLE AVE, IOWA CITY, IA | AUGUST 13, 2020 EXISTING SITE PHOTOGRAPHY Lack of green space/ vegetated area does not relate to surrounding area. RIVERFRONT WEST DEVELOPMENT | COMPREHENSIVE PLAN AMENDMENT & REZONING 8SW CORNER OF RIVERSIDE DRIVE AND MYRTLE AVE, IOWA CITY, IA | AUGUST 13, 2020 PROPOSED SITE MASSING PERSPECTIVES RIVERFRONT WEST DEVELOPMENT | COMPREHENSIVE PLAN AMENDMENT & REZONING 9SW CORNER OF RIVERSIDE DRIVE AND MYRTLE AVE, IOWA CITY, IA | AUGUST 13, 2020 MASSING STUDIES | RIVERSIDE DRIVE LOOKING WEST RIVERFRONT WEST DEVELOPMENT | COMPREHENSIVE PLAN AMENDMENT & REZONING 10SW CORNER OF RIVERSIDE DRIVE AND MYRTLE AVE, IOWA CITY, IA | AUGUST 13, 2020 MASSING STUDIES | RIVERSIDE DRIVE LOOKING WEST TEXT AMENDMENT TO WEST RIVERFRONT SUBDISTRICT TO ALLOW HEIGHT BONUS ALLOWANCE TO 7 STORIES MAX FOR PROPERTIES NORTH OF AND ADJOINING IOWA INTERSTATE RAILROAD CORNER PROPERTY CURRENTLY ZONED WEST RIVERFRONT SUBDISTRICT FIVE (5) STORIES MAXIMUM FOR PROPERTIES WITHIN THE WEST RIVERFRONT SUBDISTRICT THAT DO NOT HAVE FRONTAGE ALONG THE IOWA RIVER. HOWEVER, BONUS HEIGHT IS NOT ALLOWED ON LOTS THAT ABUT A RESIDENTIAL ZONE. RIVERFRONT WEST DEVELOPMENT | COMPREHENSIVE PLAN AMENDMENT & REZONING 11SW CORNER OF RIVERSIDE DRIVE AND MYRTLE AVE, IOWA CITY, IA | AUGUST 13, 2020 MASSING STUDIES | CORNER OF RIVERSIDE DRIVE AND MRYTLE AVE LOOKING SET BACK 10’ SET BACK 10’ TEXT AMENDMENT TO WEST RIVERFRONT SUBDISTRICT TO ALLOW HEIGHT BONUS ALLOWANCE TO 7 STORIES MAX FOR PROPERTIES NORTH OF AND ADJOINING IOWA INTERSTATE RAILROAD CORNER PROPERTY CURRENTLY ZONED WEST RIVERFRONT SUBDISTRICT FIVE (5) STORIES MAXIMUM FOR PROPERTIES WITHIN THE WEST RIVERFRONT SUBDISTRICT THAT DO NOT HAVE FRONTAGE ALONG THE IOWA RIVER. HOWEVER, BONUS HEIGHT IS NOT ALLOWED ON LOTS THAT ABUT A RESIDENTIAL ZONE. RIVERFRONT WEST DEVELOPMENT | COMPREHENSIVE PLAN AMENDMENT & REZONING 12SW CORNER OF RIVERSIDE DRIVE AND MYRTLE AVE, IOWA CITY, IA | AUGUST 13, 2020 MASSING STUDIES | HOTEL ENTRANCE LOOKING NORTH CORNER PROPERTY CURRENTLY ZONED WEST RIVERFRONT SUBDISTRICT FIVE (5) STORIES MAXIMUM FOR PROPERTIES WITHIN THE WEST RIVERFRONT SUBDISTRICT THAT DO NOT HAVE FRONTAGE ALONG THE IOWA RIVER. HOWEVER, BONUS HEIGHT IS NOT ALLOWED ON LOTS THAT ABUT A RESIDENTIAL ZONE. RIVERFRONT WEST DEVELOPMENT | COMPREHENSIVE PLAN AMENDMENT & REZONING 13SW CORNER OF RIVERSIDE DRIVE AND MYRTLE AVE, IOWA CITY, IA | AUGUST 13, 2020 MASSING STUDIES | RETAIL PLAZA LOOKING SOUTH CORNER PROPERTY CURRENTLY ZONED WEST RIVERFRONT SUBDISTRICT FIVE (5) STORIES MAXIMUM FOR PROPERTIES WITHIN THE WEST RIVERFRONT SUBDISTRICT THAT DO NOT HAVE FRONTAGE ALONG THE IOWA RIVER. HOWEVER, BONUS HEIGHT IS NOT ALLOWED ON LOTS THAT ABUT A RESIDENTIAL ZONE. TEXT AMENDMENT TO WEST RIVERFRONT SUBDISTRICT TO ALLOW HEIGHT BONUS ALLOWANCE TO 7 STORIES MAX FOR PROPERTIES NORTH OF AND ADJOINING IOWA INTERSTATE RAILROAD RIVERFRONT WEST DEVELOPMENT | COMPREHENSIVE PLAN AMENDMENT & REZONING 14SW CORNER OF RIVERSIDE DRIVE AND MYRTLE AVE, IOWA CITY, IA | AUGUST 13, 2020 MASSING STUDIES | RIVERSIDE DRIVE LOOKING NORTH FUTURE TUNNEL LOCATION TEXT AMENDMENT TO WEST RIVERFRONT SUBDISTRICT TO ALLOW HEIGHT BONUS ALLOWANCE TO 7 STORIES MAX FOR PROPERTIES NORTH OF AND ADJOINING IOWA INTERSTATE RAILROAD RIVERFRONT WEST DEVELOPMENT | COMPREHENSIVE PLAN AMENDMENT & REZONING 15SW CORNER OF RIVERSIDE DRIVE AND MYRTLE AVE, IOWA CITY, IA | AUGUST 13, 2020 PROPOSED SUBDISTRICT WEST RIVERFRONT RIVERFRONT WEST DEVELOPMENT | COMPREHENSIVE PLAN AMENDMENT & REZONING 16SW CORNER OF RIVERSIDE DRIVE AND MYRTLE AVE, IOWA CITY, IA | AUGUST 13, 2020 Riverfront West Development requests that Iowa City’s Comprehensive Plan be amended to extend the Riverfront Crossings District west in the area indicated above from the existing properties in the West Riverfront Subdistrict along Riverside Drive to the eastern property line of the residential properties located on Olive Street and 215/213 Myrtle Ave. The existing West Riverfront Subdistrict would be expanded west as part of this amendment. This expansion of the West Riverfront Subdistrict would redefine an existing RM-44 zoned area with existing apartment buildings and two converted/ leased single family residential houses. The properties to be included in the current RM-44 zoned area are 219, 223, and 245 S. Riverside Court and 119, 201, 203, 205, and 207 Myrtle Ave. This area also includes a single RS8 lot, 209 Myrtle Ave. Expanding the West Riverfront Subdistrict is appropriate for this site due to the over 50’ of grade change. Because of this topography, which is atypical of the West Riverfront Subdistrict, the proposed height of the buildings will present a three-story exposure to the Olive Street residences. This is approximately a single story more than the existing apartments buildinglocated there now. This Comprehensive Plan Amendment would allow for a more cohesive development while still being sensitive to the neighborhood scale to the west. DESCRIPTION OF PROPOSED COMPREHENSIVE PLAN AMENDMENT PROPOSED COMPREHENSIVE PLAN AMENDMENT & REZONING RIVERFRONT WEST DEVELOPMENT | COMPREHENSIVE PLAN AMENDMENT & REZONING 17SW CORNER OF RIVERSIDE DRIVE AND MYRTLE AVE, IOWA CITY, IA | AUGUST 13, 2020 EXISTING CONDITIONS | CURRENT ZONING OF PROPERTIES RIVERFRONT WEST DEVELOPMENT | COMPREHENSIVE PLAN AMENDMENT & REZONING 18SW CORNER OF RIVERSIDE DRIVE AND MYRTLE AVE, IOWA CITY, IA | AUGUST 13, 2020 PROPOSED WEST RIVERFRONT SUBDISTRICT PROPOSED WEST RIVERFRONT SUBDISTRICT CURRENTLY WEST RIVERFRONT SUBDISTRICT WEST RIVERFRONT SUBDISTRICT WEST RIVERFRONT SUBDISTRICT Principal buildings with frontage on the Iowa River may be eight (8) stories maximum in height before application of bonus provisions Principal buildings with frontage on the Iowa River may be eight (8) stories maximum in height before application of bonus provisions FIVE (5) STORIES MAXIMUM FOR PROPERTIES WITHIN THE WEST RIVERFRONT SUBDISTRICT THAT DO NOT HAVE FRONTAGE ALONG THE IOWA RIVER. HOWEVER, BONUS HEIGHT IS NOT ALLOWED ON LOTS THAT ABUT A RESIDENTIAL ZONE. WEST RIVERFRONT SUBDISTRICT Principal buildings with frontage on the Iowa River may be eight (8) stories maximum in height before application of bonus provisions 3.16 acres TEXT AMENDMENT TO WEST RIVERFRONT SUBDISTRICT TO ALLOW HEIGHT BONUS ALLOWANCE TO 7 STORIES MAX FOR PROPERTIES NORTH OF AND ADJOINING IOWA INTERSTATE RAILROAD downtown & riverfront crossings january 2013 master plan ADOPTED october 2015 july 2016 XXXXX 2020 AMENDED downtown and riverfront crossings plan2 24 23 2 1 3 4 5 7 8 9 18 19 21 11 12 10 13 22 14 15 16 17 20 1 2 3 4 5 Downtown Infill Development Burlington Street Pedestrian Enhancements New Student Housing Clinton Plaza Clinton Street Promenade Ralston Creek Reconstruction Rock Island Train Depot/Potential Passenger Rail Station Transit Oriented Development and Station Civic Plaza Central Crossings Light Rail Stop Cottage Homes Artist Courts 6 7 8 9 10 12 13 14 15 16 17 18 19 20 21 Park District Mixed-Use Development River Outlook Potential Arts Center Regional Park Gilbert Street Mixed-Use District South Gilbert Light Rail Stop Riverview Townhomes Riverfront Residential Tower Riverside Drive Commercial Redevelopment Riverside Drive Pedestrian Enhancements Entrance Monuments Orchard Court Sub-District (July 5, 2016) Expansion of West Riverfront Subdistrict RALSTON CREEK IOWA RIVER 6 11 22 24 23 downtown and riverfront crossings plan4 sub-districts During the course of the planning process, several prominent features were discussed on a recurring basis. Due to either their prominent role in the plan or their relevance and impact on other elements, these features became to be known as Framework Elements. Framework Elements consist of Sub-Districts, Primary Streets and Required Retail Storefronts, Mobility, Green Space, Public Art, and Student Housing. These Framework Elements will be discussed in further detail on the following pages. The Downtown and Riverfront Crossings Master Plan Study Area is very large in size and contains a number of neighborhoods and settings, each with their own identity. Instead of combining them into one homogeneous district, it was determined that it would be more useful, and appropriate, to break the Study Area into sub- districts. These sub-districts would be identified based on their location, primary use, scale, and other identifying features. In all, eight districts were identified: ›Downtown ›South Downtown ›Central Crossings ›Gilbert ›West Riverfront ›Orchard ›University ›Park ›South Gilbert Many of these sub-districts existed in a geographic sense, but were unnamed and given “formal” names as part of the planning process. Other times, the sub-districts were known by their formal names, but did not have defined geographic boundaries. Each sub-district will be described in more detail in the following chapter. Johnson County Sub-District Map for RFC Plan Right: Sub-District Diagram West Riverfront District University District Park District Central Crossings District South Downtown District Downtown District Gilbert District South Gilbert District Orchard District 28 5 downtown district West Riverfront Expansion Orchard District(appx. 2) 53 south downtown district 7 West Riverfront Expansion Orchard District (appx. 2) 59 central crossings district 9 West Riverfront Expansion Orchard District (appx. 2) 65 gilbert district 11 West Riverfront Expansion Orchard District(appx. 2) 73 west riverfront district 13 West Riverfront Expansion Orchard District (appx. 2) 79 The West Riverfront District is a high-traffic, auto-oriented corridor situated on the west side of the Iowa River. South Riverside Drive bisects the district and connects U.S. Highway 6 with the University of Iowa campus. It is lined by commercial uses set back behind surface parking lots. Pedestrians are typically an afterthought. Unlike the rest of the study area, this district plays by different rules in terms of achieving an urban, pedestrian friendly environment. As redevelopment of the district occurs, new development should capitalize on the Iowa River and its close proximity to the campus. In addition, it should take advantage of the access and visibility provided by Highway 6. It is envisioned that over time, the commercial development on the west side of South Riverside Drive will take on a more pedestrian-friendly framework, or it will transition to urban apartments and mixed-use development. In the development of gas stations and drive thru businesses, the building should be anchored at the corner, with vehicular access and amenities moved to the back to create a pedestrian oriented street frontage (See Appendix A). Redevelopment on the east side of the district will take advantage of river views, and will consist of either pedestrian-friendly commercial uses or niche residential, including higher end townhouses or mid-rise condo towers. West Riverfront District Summary Master Plan Objectives: ›Capitalize on Highway 6 access and visibility ›Improve pedestrian and bicycle circulation ›Capitalize on the Iowa River ›Extend the riverfront trail ›Capture the football crowd Development Character: ›Temper auto orientation ›Open views and access to river ›Enhance the streetscape and overall aesthetics Development Program: ›Multiple housing typologies, including condo towers, apartments and townhouses ›Destination river view restaurants ›Commercial , possible small to midsize box ›Hospitality downtown and riverfront crossings plan14 west riverfront district PRENTISS ST. WRIGHT ST. LAFAYETTE ST. BENTON ST. BENTO N ST. KIRKWOOD AVE. HIGHWAY 6 ST U R G I S C O R N E R D R .SOUTH RIVERSIDE DR.MAIDEN LANEGILBERT ST.I O W A R I V E RR A L S T O NORCHARD ST.CREEKDUBUQUE ST.CAPITOL ST.GILBERT ST.80 WR1 WR2 WR3 WR4 WR6 WR5 WR7 WR – 1: Riverfront Enhancements – In order to help encourage development within the district, a program to enhance the west bank of the Iowa River should be undertaken. This would include utilitarian elements, such as stabilizing the riverbank to prevent further erosion, functional elements, such as extending the riverfront trail to the north and south, and aesthetic elements, such as providing additional landscaping. Included in this would be interpretative stations along the river to provide educational opportunities relating to the river and its plant and wildlife, including the many Bald Eagles that frequent this stretch. WR – 2: Riverside Drive Enhancements – Riverside Drive is very auto-oriented, with few pedestrian amenities and unappealing aesthetics. As the district transitions into a more urban setting, the right-of-way will need to be redesigned in order to provide enhanced aesthetics and a more walkable environment for pedestrians. Enhancements to the pedestrian environment should include the following: ›Reduce the number of curb cuts along the street ›Provide a wider sidewalk that is set back from the curb a minimum of six feet and preferably more ›Provide enhanced pedestrian crossings across Riverside Drive and its cross streets ›Provide a safe pedestrian connection on the west side of Riverside Drive under the Iowa Interstate Railroad bridge. Aesthetic enhancements should include the following: ›Gateway signage and landscaping at the intersection of U.S. Highway 6 ›Buried utilities ›Streetscape enhancements, including street trees and other forms of landscaping WR – 3: Westside Redevelopment – Located along the west side of Riverside Drive and north of Benton Street, the car dealership site provides a large and strategic site for redevelopment. As shown in the plan, the northwest corner of the intersection is reserved for an attached green, which would double the amount of available frontage for neighborhood retail or restaurant uses. This landscaped green could provide outdoor seating for restaurants or cafes, and is the “identity” of the site. The remaining buildings on the site would be pedestrian oriented, with street frontage and parking in the rear. They are designed to accommodate retail uses on their first floors, and apartments on the upper floors. This, as well as the area north of the railroad, could be an appropriate location for dormitory style housing as discussed earlier. There is the possibility for a higher room count if housing developed with a private dorm, provided there is an agreement with the University to provide car storage offsite. WR – 4: Riverside Commercial Redevelopment – The commercial property on the west side of Riverside Drive and south of Benton Street will take on a more pedestrian friendly format. In order for this to occur, a slip lane will need to be constructed. This lane will provide access to the retail uses, as well as “on-street” parking. In addition, it will be the organizing feature of the site, and help provide a common “build-to” line for new development to address. New commercial buildings will be adorned with enhanced facades and improved landscaping, and overflow parking will be provided to the rear of the buildings. WR – 5: Sturgis Corner Redevelopment – The commercial uses on the Sturgis Corner site were developed in a conventional manner, with multiple architectural styles, buildings set back behind large surface parking lots, and limited pedestrian amenities. As this area begins to redevelop, development guidelines will establish a new development framework, one that is much more pedestrian friendly. New commercial buildings will front onto Sturgis Corner Drive, sidewalks will connect buildings, and parking will be provided on-street and to the rear of buildings. In addition, a new building site has been proposed for a new condo tower overlooking the river and future regional park. 15 WR 3: Westside Redevelopment WR 4: Riverside Commercial Development WR 5: Sturgis Corner Redevelopment 81 WR – 6: Riverview – A new neighborhood is designated for the north side of Benton Street. This neighborhood, which will overlook the Iowa River and riverfront trail, will contain a new mid-rise condo tower and townhouses that front onto greens that provide access and view corridors to the river. All buildings will be designed with parking on the ground floor in order to raise habitable space above the floodplain. This design also allows residents to get a more commanding view of the river. A restaurant or retail site is located at the intersection of Benton Street and Riverside Drive. This restaurant would have trail access and is designed with a large patio with views of the river. WR – 7: West Riverfront Expansion – The West Riverfront Sub- District was expanded by a comprehensive plan amendment (CPA20-0002) on XXXX, XX, 2020. The uses on the site at the time of expansion were existing single-family and multi-family uses. The site contains more than 50 feet of grade change, which is atypical of the subdistrict. Redevelopment of the site will allow the development of a larger, mixed-use project which may include housing, retail, hospitality and/or neighborhood services. The new development would make the site more cohesive and pedestrian- friendly. However, the development must remain sensitive to the less dense, single-family homes to the west. downtown and riverfront crossings plan16 WR 6: Before and After Renderings Showing the New Riverview Neighborhood Development in the West Riverfront District 82 17 PRENTISS ST. WRIGHT ST. LAFAYETTE ST. BENTON ST. BENTO N ST. KIRKWOOD AVE. HIGHWAY 6 ST U R G I S C O R N E R D R .SOUTH RIVERSIDE DR.MAIDEN LANEGILBERT ST.I O W A R I V E RR A L S T O NORCHARD ST.CREEKDUBUQUE ST.CAPITOL ST.GILBERT ST.15 16 17 18 19 20 21 22 23 24 25 26 27 29 28 1 2 3 4 5 6 789 10 11 12 13 14 west riverfront yield analysis 83 downtown and riverfront crossings plan18 WEST RIVERFRONT DISTRICT Building Building Square Comm.Office Mixed Resid Hotel Misc Suite Residential Hotel Parking Parking Building ID Type Footprint Stories Footage SF SF SF SF SF SF Units Units Rooms Demand Provided Private Pkg Lot Pkg Gar Notes WR-1 Commercial 3,900 1 3,900 3,900 - - - - - - - -16 18 -18 - WR-2 Commercial 5,000 1 5,000 5,000 - - - - - - - -20 26 -26 - WR-3 Commercial 16,805 1 16,805 16,805 - - - - - - - -67 45 -45 - WR-4 Commercial 23,365 1 23,365 23,365 - - - - - - - -93 68 -68 - WR-5 Commercial 10,350 1 10,350 10,350 - - - - - - - -41 42 -42 - WR-6 Commercial 1,400 1 1,400 1,400 - - - - - - - - 6 5 - 5 - WR-7 Commercial 1,400 1 1,400 1,400 - - - - - - - - 6 5 - 5 - WR-8 Commercial 1,400 1 1,400 1,400 - - - - - - - - 6 5 - 5 - WR-9 Commercial 1,400 1 1,400 1,400 - - - - - - - - 6 5 - 5 - WR-10 Commercial 4,200 2 8,400 8,400 - - - - - - 3 -38 26 -26 - WR-11 Mixed Use 2,555 2 5,110 - -2,555 2,555 - - - 2 -12 10 -10 - WR-12 Mixed Use 11,255 4 45,020 - -11,255 33,765 - - -21 -73 45 -45 - WR-13 Mixed Use 13,835 4 55,340 - -13,835 41,505 - - -27 -91 56 -56 - WR-14 Residential 11,640 4 46,560 - - -46,560 - - -32 -48 61 -61 - WR-15 Residential 11,250 4 45,000 - - -45,000 - - -28 -42 53 -53 - WR-16 Townhomes 2,885 3 6,675 - - -6,675 - - - 3 - 6 8 6 2 - WR-17 Townhomes 5,330 3 12,460 - - -12,460 - - - 5 -10 13 10 3 - WR-18 Townhomes 4,080 3 9,560 - - -9,560 - - - 4 - 8 12 8 4 - WR-19 Townhomes 6,080 3 14,070 - - -14,070 - - - 6 -12 14 12 2 - WR-20 Townhomes 6,080 3 14,070 - - -14,070 - - - 6 -12 13 12 1 - WR-21 Residential 20,315 8 68,875 - - -68,875 - - -40 -63 40 30 10 -parking on ground level WR-22 Commercial 5,185 1 5,185 5,185 - - - - - - - -21 14 -14 - WR-23 Mixed Use 10,355 5 45,085 - -3,665 41,420 - - -28 -55 34 17 17 - WR-24 Commercial 8,835 1 8,835 8,835 - - - - - - - -35 44 -44 - WR-25 Commercial 7,195 1 7,195 7,195 - - - - - - - -29 36 -36 - WR-26 Commercial 6,575 1 6,575 6,575 - - - - - - - -26 20 -20 - WR-27 Commercial 5,000 1 5,000 5,000 - - - - - - - -20 25 -25 - WR-28 Residential 14,520 7 68,940 - - -68,940 - - -38 -57 57 37 20 -parking on ground level WR-29 Hotel 13,620 4 54,480 - - - -54,480 - - -108 108 90 -90 - WEST RIVERFRONT DISTRICT TOTALS 597,455 106,210 0 31,310 405,455 54,480 0 0 243 108 1,026 890 132 758 0 84 university district 19 West Riverfront Expansion Orchard District (appx. 2) 85 park district 21 West Riverfront Expansion Orchard District (appx. 2) 91 south gilbert district downtown and riverfront crossings plan22 West Riverfront Expansion Orchard District (appx. 2) 96 THOMAS A PAULSEN 1203 SANTA FE DR IOWA CITY, IA 52246 BENNY LEE STEVENSON 531 OLIVE ST IOWA CITY, IA 52246 DAVID ALLEN WADKINS 533 OLIVE ST IOWA CITY, IA 52246 IHAWK INVESTMENTS LLC 1107 RYAN CIR IOWA CITY, IA 52246 SKYLER A MOSS 527 OLIVE ST IOWA CITY, IA 52246 ARTHUR T JOHNSON 50 PRAIRIE DR WALKER, IA 52352 ALFRED R & MARTHA G KLEINMEYER 530 OLIVE ST IOWA CITY, IA 52246 PRESTIGE PROPERTIES III LLC 329 E COURT ST STE 2B IOWA CITY, IA 52240 MARTHA KLEINMEYER 530 OLIVE ST IOWA CITY, IA 52246 RIVER CROSSINGS LLC 2626 NEWPORT RD NE IOWA CITY, IA 52240 ELISA G WALLICK 534 OLIVE ST IOWA CITY, IA 52246 TIMOTHY A KLEINMEYER 532 OLIVE ST IOWA CITY, IA 52246 CHRISTOPHER TRAETOW 475 N MCKENZIE LN NORTH LIBERTY, IA 52317 KAREN EAKES 702 GIBLIN DR IOWA CITY, IA 52240 KEYSTONE PROPERTY MANGEMENT 533 SOUTHGATE AVE IOWA CITY, IA 52240 HOWARD M FIELD 2732 HIDDEN VALLEY TRL NE SOLON, IA 52333-9551 PETRO-KING INC 606 S RIVERSIDE DR IOWA CITY, IA 52246-5606 MCWANE DAIRY QUEEN INC 526 S RIVERSIDE DR IOWA CITY, IA 52246 STATE OF IOWA 4 JESSUP HALL IOWA CITY, IA 52242 TIMOTHY J & SHEILA M KELLY 1094 BLACK DIAMOND RD PARNELL, IA 52325 M & W PROPERTIES LLC 916 MAIDEN LN IOWA CITY, IA 52240 RIVERVIEW WEST LLC 404 E COLLEGE ST #1501 IOWA CITY, IA 52240 L & K PROPERTIES LLC 380 WHITMAN AVE NORTH LIBERTY, IA 52317 513 RIVERSIDE LLC 13 WOODCREST LN NE IOWA CITY, IA 52240 FIRST MENNONITE CHURCH OF IC 405 MYRTLE AVE IOWA CITY, IA 52246 BARKALOW INVESTMENTS INC PO BOX 1490 IOWA CITY, IA 52244-1490 H SHELTON & ANN M STROMQUIST 316 MYRTLE AVE IOWA CITY, IA 52246 MAG DEVELOPMENT LLC PO BOX 5325 CORALVILLE, IA 52241 JAMES M & MARY K KRIER 28042 280TH ST OLLIE, IA 52576 RIVERFRONT WEST GOOD NEIGHBOR MEETING October 28, 2020 4:30 pm – 6:00 pm (Zoom) Attendees Neighbors: Nick Faselt, Carrie Floss, Mary Knudson, Ann Stomquist, Shel Stromquist, Paula Swygard, Chris Traetow Applicant: Mark Seabold (Shive Hattery), Steve Long, Kevin Kain & Adam Carper (Riverfront West), Maryann Dennis (Riverfront West affordable housing consultant) City Staff: Ray Heitner, Kirk Lehman & Marcia Bollinger Comments & Questions • What about development on the east side of Riverside Drive, along the Iowa River? • Are we working with the university? • When we go before Planning and Zoning will we have a final concept? • Please explain the comprehensive plan and rezoning process. • Total number of units proposed? • Will there be affordable housing replacement? • Will you meet with us again after rezoning to show us the concept? • The intersection of Riverside and Benton is so much nicer now and this project continues that. It’s great. It would add to this area of town. • Any concerns about the noise from the railroad? • Updates on the railroad tunnel project? • Concern about connecting to the neighborhood to the south, if the tunnel is not constructed. • Properties that abut the homes on Olive Court is there a buffer, similar to Riverfront West -Orchard? • What is the development timeline? • How much neighborhood commercial space? Zoom Chat Question What type of housing is being thought to go here? Hotel?/Senior?/Multi-family? City Staff Representative Comments From:Paula Swygard To:PlanningZoningPublic Subject:CPA20-0002, REZ20-0003, and REZ20-0004 Date:Monday, November 2, 2020 1:29:12 PM Attachments:image.png Members of the Planning and Zoning Commission, I am writing to ask you to consider the following regarding CPA20-0002 (comp plan), REZ20-0003 (rezoning), and REZ20-0004 (modification to WRFC for height bonus), for the properties at 219, 223, and 245 S. Riverside Court and 119, 201, 203, 205, 207, and 209 Myrtle Ave. The West Riverfront subdistrict of the Riverfront Crossings Master Plan was designed to allow for infill redevelopment of the commercial properties along Riverside Drive. Among its major goals were to develop a mixed-use, pedestrian friendly area and to improve the current streetscape as Riverside Drive transitioned from a strictly commercial area. Orchard Street was used as the western boundary for the West Riverfront subdistrict south of the railroad bridge, and properties designated as appropriate for the West Riverfront subdistrict north of the railroad bridge were limited to the commercial properties as clearly delineated on the Downtown and Riverfront Crossings Master Plan, p. 80, shaded in blue below. It is notable that the West Riverfront Crossings subdistrict did not extend across Orchard Street or into the RM 44 properties west along Myrtle Avenue. The form based code standards for West Riverfront Crossings do not address the redevelopment of residential properties whether they be RM 44 or RS8 in the area abutting or adjacent to the West Riverfront Crossings subdistrict. It targeted the redevelopment of commercial buildings into mixed use buildings along Riverside Drive. When redevelopment was sought of the multi-family and residential zoned properties north of Orchard Street, a new Riverfront Crossings subdistrict, The Orchard District, was developed. The Orchard District, created after the initial Downtown and Riverfront Crossings Master Plan was approved, was developed to "provide a transition between higher intensity mixed-use areas along Riverside Drive and low-scale residential neighborhoods to the west." (Zoning Code14-2G-3: Subdistrict Standards) It specifies what types of buildings can be built in the district and has different subdistrict form based guidelines for development. Most notably, it limits buildings to 3 stories. It has different form based zoning guidelines and restrictions which are sensitive to RS8 zoning which the West Riverfront Crossings subdistrict does not have. In particular, it requires more setback between RS8 properties and properties redeveloped using the form based code for the Orchard District. In addition to guiding what type of buildings are allowed in the area, it also addresses placement of parking, screening, lighting, etc. The district was created to allow for a smooth transition between what is allowed in different zonings (not because of topography). Citing Orchard Lofts as a circumstance that has changed in the area and therefore a valid reason to support the comp plan amendment is misleading. Orchard Lofts is in a different Riverfront Crossings subdistrict, the Orchard District, than the West Riverfront Crossings subdistrict. The Riverview West apartment complex, also cited as a circumstance that has changed, is the kind of infill redevelopment targeted by the West Riverfront Crossings subdistrict master plan. This residential complex was built on a vacant commercial property, formerly a car dealership, located within the original West Riverfront Crossings subdistrict boundary in the master plan. The property never abutted residential properties – Orchard St separates the West Riverfront Crossings subdistrict from the now Orchard District. It was developed appropriately according to the West Riverfront Crossings subdistrict guidelines and applicable form based code. Most notably, it adheres to the four stories laid out in the master plan. The development standards set forth in the Downtown and Riverfront Crossings Master plan for the RFC-WR District and the applicable form based code are not designed to abut and transition to RS8 properties. The form based code for the RFC-WR district does not even address this, however, the form based code for the Orchard District does. Faulting the topography seems to be a reason to justify 4 stories abutting the RS8 zone. Visually, the placement of a 4 story building against the backdrop of the hill may offer a transition between the two zones. However, overall this will amount to an upzoning and the proposed apartment building along the west boundary of the property looks expansive. The RM44 properties could be attractively redeveloped similar in density to the current outdated buildings rather than through upzoning as would happen by applying RFC-WR. Instead, the Orchard District zoning and its form based code could be used as a model or extended to this area. Currently the zoning for the properties is RM44 which allows for three stories. This is what is allowed in the Orchard District. The form based code for the Orchard District steps down from development along Riverside Drive and is sensitive to RS8 development. As the RM44 properties are redeveloped, limiting buildings to 3 stories would maintain better compatibility between the one story single family homes along Olive Street and these parcels. Currently, the majority homes along Olive Street actually have no RM44 apartments abutting them - there is an undeveloped lot and a single family home located within the RM44 zoning abutting the rear of the majority of the homes. Per staff report 'the proposed buildings are expected to have a three-story exposure to the single-family homes, which is comparable to what would be allowed in the current zone if the properties were at the same grade.” So it follows that if three stories were permitted instead of four, the proposed buildings would then have a two-story exposure to the single family homes. Regardless, the current apartment buildings are not close to the Olives St homes but are downhill so that the roofline might possibly be visible from the RS8 properties, and there is currently no development abutting them so this would be a huge change for the RS8 properties. From p. 20 of 44 in the Riverside Development Traffic Impact Study - Preliminary Site Plan - The plan shows a four story apartment building next to the RS8 properties. It discusses a Myrtle Avenue semi-truck egress access point. During the Good Neighbor meeting it was mentioned that the developers are looking at putting a 60’ drive behind the back of the proposed 4 story apartment building. I’m wondering if the current empty lot will remain empty behind the RS8 homes or will it be removed to make way for development? At any rate, this will create a huge change for the rear of the RS8 homes along Olive where they’ve enjoyed the relative quiet and space between their homes and the one single family home/downhill 3 story apartments to their rear with the empty lot acting as a buffer. This proposed drive will light up the night. It will create semi-truck and delivery noises at odd hours, more car traffic noises due to there being many more apartments than are there currently, and maintenance noise from garbage and snow removal. It will put a driveway curb cut for semi- and delivery vehicles on Myrtle St which will create a whole other set of problems for traffic on a hill on Myrtle, the grade of which may not be appropriate for semis, delivery, or maintenance vehicles. The roofs of the current 3 story apartments appear to be at a lower grade than the top of the hill/rear of the RS8 properties. The new apartments would have the potential to invade that privacy, even if only one story taller, with lights, balconies and windows facing looking the rear of the RS8 properties where now there is nothing. As you well know, the actual design of the buildings is not under your control. Just as was done when the Orchard District was created, a new district can be designed using the Orchard District as a model or the Orchard District can be applied to redevelop the RM44 properties. There is also a request to amend the zoning code (REZ20-0004) which would amend the West Riverfront Crossings subdistrict and would increase the maximum bonus height from five to seven stories along the north side of the Iowa Interstate Railroad. I still struggle with putting living space or hotel space alongside the railroad. I can hear the train whistles and grinding of wheels from my home many blocks away. Anyway, I assume the reasoning is that if 4 story buildings are permitted in the area currently zoned RM44 which is up on a hill, additional stories are needed down along Riverside Dr. to create visual continuity. However, if the Comp Plan allowed for 3 story development on the hill remained similar to the RM44 there now (i.e. the Orchard District), the additional stories on Riverside Dr. may not necessarily be needed, and the West Riverfront Crossings subdistrict development standards could remain unchanged. Perhaps they are also trying to capitalize on “the view” that additional height would give, but, as a reminder, much of that view could be blocked with any future development across the street along the east side of Riverside Dr. Seven stories along the west side of Riverside Drive is not the concept designed by the master plan consultants after much discussion with residents, approved by the then Planning and Zoning Commission, and adopted by the City Council. The five story limit was designed to step down from development on the east side of Riverside Drive. Every time changes to the core master plan are approved, a precedent is set which is then cited to steer further and further away from the vision set forth in the Downtown and Riverfront Crossings Master Plan. We are in a tremendous period of change. We are still looking at developing more 1st floor brick and mortar commercial space as we transition to online work/retail. Does the market in Iowa City still support this? What is the vacancy rate for 1st floor commercial in all the new mixed-use buildings that have sprung up in the Riverfront Crossings area? In the world of Amazon, it seems only certain kinds - mostly a repetition - of retail fill some of the emptiness. Maybe this area of Riverside Drive doesn’t need much 1st floor commercial space. I assume the retail and neighborhood services that might locate in the proposed development will target the residents who will occupy the apartments, guests of the proposed hotel, and office workers should office space be included. Otherwise, Myrtle and Riverside Drive is too far from campus to be an option for students for food between classes. The restaurants currently along Riverside Drive and in the Hwy 1 strip mall that attract community visitors are primarily auto- oriented and don’t rely solely on neighborhood residents to support them. The Miller Orchard neighborhood consists primarily of mid- and lower income owner occupied housing and rentals whose occupants are attracted to affordable options and who might have difficulty supporting upscale hospitality development. Since the creation of the Southwest District Plan of 2002 (18 years ago), “enabling alternatives to commuting by car” has been a goal for the area. There’s nothing in this proposal that transforms the current transportation in the area or that would encourage alternatives to cars until the tunnel is built by the City through the railroad embankment. While this proposal creates a nice visual with the potential for revitalizing the area north of the railroad bridge to Myrtle, it would initially be created as an island with no guarantee of when it will be connected by a tunnel. Residents of Riverview West/Orchard Lofts and those in the Miller Orchard neighborhood cannot walk to it without crossing Riverside Drive then re-crossing at Myrtle. People are just not likely to go to that trouble and will drive if there is some retail or neighborhood service in the proposed development they want to go to. Although I could walk the distance, I drove when we wanted pizza from The Wedge. The same will most likely happen with folks wanting to get to Kum & Go from the Myrtle/Riverside Dr development. I’ve seen many try to dangerously walk between Riverside Dr. and the embankment. And without the tunnel, there is no safe way to directly bike there either. Biking on Riverside Drive would be downright treacherous. There was a lengthy traffic study done for this project and I didn’t read the details extensively, but after having lived in the area for so long, my experience is there is already more auto congestion from Riverview West and Orchard Loft and that this upzoning would bring even more auto congestion. It appears the best option for traffic will be to exit onto Myrtle for the best route to get to campus or downtown. Traffic exiting the proposed development using the Riverside Dr. curb cut will have to turn right/south onto Riverside Drive. If they find it easier to turn right onto Riverside using the Riverside Dr exit to avoid the stoplight, they will then either turn left at Benton/Riverside and cross that bridge or creatively cut through Kum & Go (I see this all the time) dodge traffic to turn left (or right) onto Benton, and then get headed north or towards downtown at Benton/Riverside. It’s always worth a reminder that the increase in traffic in the area is not limited to Myrtle/Riverside Drive, Riverside/Burlington or Benton/Riverside but also includes additional traffic that spills over into the interior cut through routes in the area, notably Orchard Street, Hudson, and Miller Avenue as people look for the path of least resistance (fewer stoplights) to/from Hwy 1 (Aldi’s, Walmart). I appreciate the work of those completing the study, but they are not always aware of the day- to-day traffic issues faced by those of us who walk and drive in the neighborhood. From the Staff Report: “The proposed development also contains a mix of senior and market- rate housing, retail, hospitality and neighborhood service uses, organized around a central, pedestrian plaza.” Market rate housing will increase rents dramatically compared with rents charged for current apartments, making them less affordable. The affordable housing requirement was discussed during the Good Neighbor meeting but it is notable that many redevelopments opt for fees in lieu of instead of creating affordable units. While I understand that the City is reluctant to interfere with the question of whether a developer should or should not invest in the redevelopment of a property, the City is responsible for guiding the development of the city over the long term. The City is responsible for allowing overdevelopment of 1st floor commercial leading to vacancies that adversely affect neighborhoods. It’s responsible for upzoning. It’s responsible for replacing once affordable housing with housing that is no longer affordable for a lot of residents, especially close to the core of the city. It’s responsible for adhering to Master Plans adopted for development. For many years now, residents of Miller Orchard have looked forward to revitalization of our area and Riverside Drive. Redevelopment that will be advantageous for both the City and for the neighborhood are welcome. Overdevelopment that is disconnected, once again limits affordability close to the center of Iowa City, and infringes on RS8 housing might not be the answer. Please dive deeply into the form based subdistrict standards for both the Orchard District subdistrict and the West Riverfront Crossings subdistrict as you consider CPA20-0002, REZ20-0003, and REZ20-0004, the significant upzoning of the area approval would bring, and especially the impact on the RS8 housing to the west. I know that’s a lot to wade through. Thanks for taking time to read. Paula Swygard From:chris kleinmeyer To:Anne Russett Subject:Re: Project at Myrtle & Riverside Date:Thursday, November 5, 2020 9:48:13 AM Attachments:image005.png image004.png image003.png image002.png image001.png Hello Anne I wanted to let you and the planning and zoning board know the the Kleinmeyer family fully supports the New Project for the Mtytle & Riverside area. The family sold a portion of our mothers back lot to let the project proceed forward. We are all onboard. The project will be a welcome change to the current buildings, vacant lots and the few older homes. Having been a life long Olive St neighborhood resident the project will be a benefit for us all. Thank you, Chris Kleinmeyer 501 Melrose Court Iowa City Iowa 52246 Ckleinmeyer@yahoo.com 319-330-5329 Sent from Yahoo Mail for iPhone On Thursday, November 5, 2020, 8:28 AM, Anne Russett <Anne-Russett@iowa-city.org> wrote: Hi, Chris – I received your message yesterday, but have been unable to get through to you on the phone. I’ve called several times and am unable to leave a message. Steve Long provided me with your email address. Please feel free to reach out at the number below. Alternatively you can email me with questions. Also, I wanted to let you know that if you have comments on the project, but prefer not to speak at the Planning and Zoning Commission meeting tonight, you can provide your comments in writing via email to me and I will pass them along to the Commission. The meeting starts at 7 PM tonight, so I would need comments by 5 PM today. Thanks, Anne WWW.ICGOV.ORG Anne Russett, AICP Senior Planner She/Her/Hers p: 319-356-5251 410 E Washington St Iowa City, IA 52240 Disclaimer The information contained in this communication from the sender is confidential. It is intended solely for use by the recipient and others authorized to receive it. If you are not the recipient, you are hereby notified that any disclosure, copying, distribution or taking action in relation of the contents of this information is strictly prohibited and may be unlawful. MINUTES PRELIMINARY PLANNING AND ZONING COMMISSION NOVEMBER 5 , 2020 – 7:00 PM ELECTRONIC FORMAL MEETING MEMBERS PRESENT: Susan Craig, Maggie Elliott, Mike Hensch, Phoebe Martin, Mark Nolte, Mark Signs, Billie Townsend MEMBERS ABSENT: STAFF PRESENT: Ray Heitner, Sara Hektoen, Kirk Lehmann, Anne Russett OTHERS PRESENT: Mark Seabold, Kevin Kane, Steve Long, Mary Ann Dennis RECOMMENDATIONS TO CITY COUNCIL: By a vote of 7-0 the Commission recommends approval of CPA20-0002, a proposed amendment to the Comprehensive Plan, to add approximately 3.16 acres of property to the West Riverfront Subdistrict of the Downtown and Riverfront Crossings Master Plan located at 219, 223, and 245 S. Riverside Court and 119, 201, 203, 205, 207, and 209 Myrtle Ave. By a vote of 7-0 the Commissions recommends approval of REZ20-0003 an application submitted by K&F Properties, LLC. for a rezoning from Medium Density Single-Family Residential (RS-8), High Density Multi-Family Residential (RM-44), and Community Commercial (CC-2) to West Riverfront District (RFC-WR) for approximately 4 acres of land located at 215, 219, 223, and 245 S. Riverside Court; 119, 201, 203, 205, 207, and 209 Myrtle Avenue; 517 and 527 S. Riverside Drive be approved, subject to the following conditions: 1. Prior to issuance of a certificate of occupancy, installation of a 6’ wide sidewalk along the west side of South Riverside Drive frontage. 2. Provision of a pedestrian linkage between Myrtle Avenue and South Riverside Drive through the project site, subject to review and approval of the Form-Based Code Committee. 3. In the event that the owner pursues any height bonus for buildings proposed next to the existing single-family on Olive Street, careful attention must be given to the interface and transition between the development and the single-family housing to the west. Any such application shall include mitigating, transitional design elements, including but not limited to increased separation or increased stepbacks. 4. The subject area shall be limited to one (1) access point onto South Riverside Drive that shall feature a right-in/right-out design. 5. Dedication of approximately 75 square feet of South Riverside Ct. territory to City right-of-way when the subject area is replatted. Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting was held because a meeting in person is impossible or impractical due to concerns for the health and safety of Commission members, staff and the public presented by COVID-19. Planning and Zoning Commission November 5, 2020 Page 2 of 20 6. Prior to the issuance of building permits, the subject area shall be replatted in a manner that conforms with the future layout of development. By a vote of 7-0 the Commission recommends approval of REZ20-0004, a proposed amendment to the zoning code to expand the Riverfront Crossings, West Riverfront Subdistrict boundaries to include 219, 223, and 245 S. Riverside Court and 119, 201, 203, 205, 207, and 209 Myrtle Avenue; and to increase the maximum bonus height from five to seven stories for properties in the West Riverfront Subdistrict north of and abutting the Iowa Interstate Railroad, as illustrated in attachment in the staff report. CALL TO ORDER: Hensch called the meeting to order at 7:00 PM and welcomed new member Maggie Elliott. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. CASE NO. CPA20-0002: Applicant: K&F Properties, LLC Location: 219, 223, and 245 S. Riverside Court and 119, 201, 203, 205, 207, and 209 Myrtle Avenue A public hearing on an application to amend the Downtown and Riverfront Crossings Master Plan, a component of the City’s Comprehensive Plan, to expand the West Riverfront Subdistrict to include approximately 3.16 acres south of Myrtle Avenue, west of Riverside Drive, north of the Iowa Interstate Railroad, and east of Olive Street. Lehmann reiterated this is a public hearing to amend the Downtown Riverfront Crossings Master Plan, which is a sub-component of the City's Comprehensive Plan and incorporate it into the West Riverfront Subdistrict. Regarding background, K&F Properties owns approximately four acres south of Myrtle Avenue and west of South Riverside Drive. Lehmann will just begin with a general background because all three applications on the agenda tonight are tied to the same project. The 3.16 acres is west of the Downtown in the Riverfront Crossings Masterplan area and approximately 0.84 acres of that is in the West Riverfront Subdistrict already. Across the four acres there are three zones, medium density single family residential (RS-8), high density multifamily residential (RM-44) and community commercial (CC-2). The applicant, K&F Properties, have submitted three applications to develop a mixed-use project with housing, retail, hospitality, and neighborhood services uses. The first is CPA20-0002 to expand the West Riverfront subdistrict and add it into the Downtown Riverfront Crossings Master Plan, it is followed by REZ20-0003 which is to rezone all four acres to the Riverfront Crossings West Riverfront zone, and finally REZ20-0004 to modify the text of the zoning code to reflect the changes caused by the expansion of the West Riverfront Subdistrict in CPA20-0002 and add that into the regulating plan which is in the zoning code. Additionally they will also look to increase the maximum height bonus from five to seven stories for properties north of and abutting the railroad in the West Riverfront zone. Beginning with the Comprehensive Plan Amendment, Lehmann explained for the rezoning and Planning and Zoning Commission November 5, 2020 Page 3 of 20 the regulating plan boundaries to be expanded they have to comply with the Comprehensive Plan. If it is approved, then they can go ahead with the rezoning and regulating plan map changes. The bonus height change to the zoning text does not require the approval of the Comprehensive Plan Amendment but it is part of that third application. Lehmann noted the area is bounded by Myrle Avenue to the north, South Riverside Drive to the east, the railroad to the south, and properties on Olive Street to the west. Lehmann showed the zoning map of the area as well as aerial shots of properties noting there are some multifamily units, some commercial properties and some lower density properties as well. Lehmann also noted there's some elevation changes. Craig asked how many of those trees shown in the pictures are included in this piece of property, Lehmann replied the first layer of trees would be part of the property. Continuing, Lehmann said the proposed amendment basically has two parts, to do an update of the maps of a boundary extension for the West Riverfront Subdistrict and then there's also a text component that describes the area. The applicant has submitted a proposed concept of mixed- use and it will be sensitive to the less dense single-family homes to the west. The Commission’s role tonight is to determine whether the Plan amendment includes evidence of the following approval criteria are met. The approval criteria are codified in City Code Section 14-8D-3D. The first is that circumstances have changed and/or additional information or factors that come to light such that the proposed amendment is in the public interest. The second criteria is that the proposed amendment will be compatible with other policies or provisions of the Comprehensive Plan including any district plans or amendments thereto. Lehmann explained first circumstances have changed in relevant plans and throughout this discussion they’ll refer to the Southwest District Plan that was adopted in 2002, also the Downtown Riverfront Crossings Master Plan was adopted in 2013 and that adoption and implementation staff believe constitutes a change, partially because it reflects a major policy evolution where the City has begun to encourage form- based regulation rather than the current zoning and in addition, redevelopment to the south, they mentioned Riverfront West and the Orchard Lofts also constituted change as part of that implementation of the Plan. Finally, unification of ownership over the multiple parcels that are part of this project occurred in 2020 and staff believes that that also presents new opportunities, which constitutes a change of circumstance. Lehmann showed on the maps the area and the context of changing circumstances with redevelopment of properties in the area. Signs asked if the City had already previously changed either the Comprehensive Plan or zoning on the west side of Orchard Street. Lehmann confirmed they had and he will talk in a bit of how that ties into the policies in the Comprehensive Plan but that is when the Riverfront Crossings Orchard Subdistrict was created, which is meant to act as a transition point from these lower density residential uses to the west, over to the higher density uses on South Riverside Drive. Lehmann stated the second criteria then moving on from constituting just a change of circumstance is compatibility with policies and provisions of the Comprehensive Plan and any District Plans and any amendments that have been approved so far. Again, in 2002 the Southwest District Plan was adopted and is still in effect. He noted the area that is part of the Roosevelt subarea has some goals in that Plan to include providing a variety of types of housing to allow different types of households to live near the university and downtown. Some of the goals are related to stabilizing single-family neighborhoods and developing high-quality multi- family housing that is compatible with surrounding neighborhoods. Its recommendations emphasize design standards to ensure new multi-family development is sensitive to the Planning and Zoning Commission November 5, 2020 Page 4 of 20 environment, topography, and neighborhood. Additionally, the Comprehensive Plan encourages the development of attractive, mixed-use buildings which include commercial uses serving the needs of nearby residents. These goals reflect broader goals in the comprehensive plan, such as promoting compatible infill, preventing sprawl, enabling alternatives to commuting by car, providing a diverse community, and supporting the vitality of downtown. Lehmann next discussed the Downtown Riverfront Crossings Master Plan noting that plan mostly focuses on pedestrian- oriented, mixed-use infill development to enhance the urban fabric and includes residential commercial uses, talks a lot about activating and improving streetscapes and adding pedestrian amenities. In the West Riverfront subdistrict, this is envisioned as occurring over time as commercial uses west of South Riverside Drive take on a more pedestrian-friendly framework or transition to urban apartments and mixed- use development with buildings at corners and vehicular access behind to create a pedestrian-oriented street frontage. East of South Riverside Drive, the Master Plan encourages utilizing river views with walkable commercial or niche residential uses, including townhouses or mid-rise condominium buildings. Lehmann stated a lot of those in the plan are anticipated to be taller east of South Riverside Drive than to the west to utilize some of those views. Both Plans use different strategies, but they generally are after the same goal of compatibility, especially between lower density uses, which tend to be the west and the higher density uses which tend to be along South Riverside Drive and across South Riverside Drive. For that transition, the Southwest Plan basically uses its Future Land Use map to create the transition. Lehmann noted the Southwest District Plan does have a provision to avoid high density multifamily next to low-density single-family housing but again, really what they're encouraging is high quality design and appropriate transitions between uses and densities which is discussed in Title 14 of the Zoning Code and is the Form-Based Standards that affect all the Riverfront Crossings properties. Specifically in the West Riverfront Subdistrict, there is a four story maximum base height if it's not found on the river, which is increased to five stories if not abutting residential zones (if they are abutting residential zones there is no increase in height at all). As they move away residential, they can go up to five stories but that is higher than the current zoning would allow. The Riverfront Crossings Zone also has provisions for if a property is visible from a single family residential zone then above the third story, there would need to be 10 foot stepback that would somewhat reduce how much that building is towering over adjacent properties. The Riverfront Crossing Form-Based Code also includes enhanced building, frontage, and design requirements, which further ensures a higher quality of design and supports both plans. The proposed extension in this Comprehensive Plan Amendment is also a logical extension of the West Riverfront Subdistrict as it has similar uses to those in the West Riverfront Subdistrict and is predominantly two- and three-story multifamily buildings. There is about 144 dwelling units there currently, and some lower density buildings as well. Surrounding properties include public uses to the north with The University of Iowa, commercial uses to the east, a railroad and high- density multi-family uses to the south, and some medium-density single-family uses to the west. Staff finds that this proposal is compatible with adjacent properties and the Comprehensive Plan. The West Riverfront Subdistrict as proposed does increase density, but it maintains an appropriate transition. In addition, at this site there's about 50 feet of grade change from the single-family zones all the way to South Riverside Drive so with that, if there are four story buildings, it creates roughly a three story exposure to the single family homes, which would be the same that would be allowed under the current zone if it was at the same grade. In addition, redevelopment meets some other goals as well. It allows a mix of uses and a high- quality pedestrian oriented design, it allows more cohesive development, better circulation, and Planning and Zoning Commission November 5, 2020 Page 5 of 20 the traffic impact study that was conducted anticipates no major issues. Lehmann added when talking about pedestrian orientation, there is a pedestrian tunnel that is planned underneath the railroad, it was included in the CIP for 2017 but has been delayed a couple years because the City has been working with the railroad to figure out how to go forward with the project in such a way that they're comfortable with. Finally, Lehmann wanted to note that in mix of uses there would potentially be some affordable housing, market rate housing, retail, hospitality, and neighborhood services. Lehmann reiterated going over the area in the Comprehensive Plan Amendment area in terms of height, the area that is currently adjacent to residential zones would be limited to four stories. The rest, if approved and zoned appropriately, would be potentially eligible for five stories, and that would require a bonus floor which would be reviewed by staff. Lehmann pointed out to the northeast it is already zoned RFC West Riverfront and already could be developed at five stories. He also reiterated the roughly 50 feet of grade change from where the single-family homes are approximately down to South Riverside Drive. Staff did receive two pieces of correspondence on this application, one that was for the proposal and one that was against it. One of the comments was that West Riverfront Subdistrict was designed to redevelop properties and currently all of the areas that are in the W estern Subdistrict are zoned commercial, and that's what the redevelopment there was initially intended, whereas, the Comprehensive Plan Amendment is proposing to add residential. A second piece of the comment was that redevelopment of the South fold the intent of the plan as amended and therefore does not constitute a change in this circumstance. Riverview West, they noted occurred under the initial vision of the plan and didn't need a new district and the Orchard Lofts created the Orchard Subdistrict so they don't believe that's a comparable comparison to the current area that's being proposed for addition to the West Riverfront District. They also noted that the West Riverfront standards in the code are not intended to transition from an RS-8 zone whereas the Orchard Street Riverfront Crossings District may be a more appropriate transition and limits height to three stories rather than allowing four and potentially five stories and so they believe that the focus should be on three stories, which would be currently allowed at the site rather than the four stories even if there is a grade change there. They also note that because there is no southward connection currently that it may not promote walkability. Additionally, because a lot of those multifamily units are currently relatively affordable, that the proposal may result in the loss of affordable housing. Lehmann noted from the other correspondence, in favor of the application, is from one of the families who's got at least two of the dwelling units out of the 16 units on Olive Street and they were actually in support of the project and that they sold some property to allow the project to move forward. Lehmann reiterated the role of the Commission is to determine if the proposed amendment should be recommended for approval by City Council, after which Council will make a final decision following three readings, which will include a public hearing, and this will run concurrently with the two related applications that will be heard later tonight for map rezoning and zoning code text amendments. Staff recommends approval of CPA20-0002, a proposed amendment to the Comprehensive Plan, to add approximately 3.16 acres of property to the West Riverfront Subdistrict of the Downtown and Riverfront Crossings Master Plan located at 219, 223, and 245 S. Riverside Court and 119, 201, 203, 205, 207, and 209 Myrtle Ave. Planning and Zoning Commission November 5, 2020 Page 6 of 20 Hensch began by reiterating they are just talking about the Comprehensive Plan right now, in analyzing whether in their opinion this amendment meets the two approval criteria. He noted it is pretty easy to get lost in the rezoning piece, but they are just talking about the CPA right now and if this is approved, they’ll talk about the rezoning next. Martin noted one of the concerns is this may result in the loss of low-income housing and how is that so, are those buildings currently supportive of low income housing, because she thought that was predominantly student housing over there. Lehmann replied his understanding is that because those are older multifamily properties, the rents that they provide are relatively affordable but they are not strictly income regulated housing or anything they are just more on the naturally affordable side of things. He will comment more on this later, but since this will be in a Riverfront Crossings District it would require that they abide by the affordable housing requirement, which requires that 10% of units are affordable or f ees paid in lieu of those affordable units. Craig noted her concern on the map is how far west it goes. She understands it feels like an area that's ready for redevelopment, and that is a natural hunk of property to work with but it just felt like it was going a little bit further west than she was comfortable with. Lehmann showed the map again and reiterated the Orchard District was again intended as a transition from single family homes to the west so it's not as far out as it looks when they only look at it in context of the rest Riverfront Districts. Lehmann also showed a topographic map of the area to understand elevations between the Interstate railroad, Myrtle Avenue, and then from South Riverside Drive to the west boundary of the property. Hensch opened the public hearing. Mark Seabold (Shive-Hattery) is here with Steve Long and Kevin Kane, who are with Riverf ront West, the developer, and then also they have Mary Ann Dennis who is their affordable housing consultant. Seabold began by acknowledging the Lehmann’s presentation was really well done and they’ve been working with the City for over a year on this going back and forth and just trying to make sure that they're addressing all the issues that they've been working through. Seabold would like to run through his presentation and answer any questions. He began with talking about the relationship with Olive Street and talked about the upzoning from RM-44, which is the highest zoning that the City has, and just how this really reflects with the grade change for the area. He showed some existing images of the site and noted they’ve already dedicated land to the City to help in both the widening of Riverside Drive as well as pedestrian circulation and trying to control those vehicular access points. Seabold noted it is really a dangerous stretch of pedestrian road right there and currently there's not a building that's less than 40 years old there. It's probably 60 years’ worth of development with opportunistic buildings and then a lot of paving with no pedestrian circulation, it's all vehicular circulation and parking. He added a lot of that pavement then just adds to that heat island effect, and this site tends to heat up in the summer just because of all that additional paving. He noted all the buildings that do face Olive Street are really the backs of the buildings. Along Myrtle Street for the most part it is just the severely sloped driveways and again a lack of green space. Seabold next showed their conceptual designs and as it was indicated in the staff report they’re Planning and Zoning Commission November 5, 2020 Page 7 of 20 showing a development scenario with potential character but all is subject to change a little bit at they certainly still need to work through a lot of tenant relationships, decide how they're going to subdivide the site and all those things. The concept is just an image of what this Comprehensive Plan change could mean. He showed the concepts, noting the vehicular access points. On the corner that's already zoned West Riverfront would be a five-story building that is already allowed. Then they're looking at a step back seven story building in that area up against the tracks. Seabold noted they hope to see more pedestrian scale, less access points, lots of sidewalk dining potential, lots of access from pedestrians along the Riverside Drive portion. There would also be a walkway with trees. He added there is room there for a six-foot sidewalk and the trees. He also noted they would stagger the heights of the buildings as they move up the hill with that grade change and will be providing townhomes, with actual with people living on Myrtle Street with access points along Myrtle. That will add to the neighborhood, instead of detracting from it like it does now and the houses will be nestled into the grade change. Doing so really lowers this entire development on this piece of property as it relates to the to the Olive Street neighborhood. Seabold showed a view from that interior courtyard including the pedestrian walkway through the site. They would be providing parking under building except for a few parking spots for those that just want to run into the commercial businesses quickly. Nolte asked how much commercial space they are envisioning. Seabold said he believes they have about 20,000 square feet of commercial space between the two buildings and then they're looking at the opportunity for commercial offices, it’s really undefined at this point. Once the site is rezoned then they can actually start hunting for tenants and seeing what the opportunities there are. Seabold acknowledged in their concepts they are showing that tunnel under the railroad and they’ve made provisions for the tunnel by making provisions through the site design to make sure they're working around that eventual tunnel access. Seabold discussed the grade change again along Myrle Avenue and how they will accommodate the grade, and believes with their concept they will be providing a larger buffer than some of the buildings that exist today and then even that seven story building proposed really doesn't have any kind of an impact of looming up over the neighborhood on Olive Street due to the grade change. Kevin Kane (K&F Properties and Riverfront West Development) stated they certainly appreciate everyone's time tonight and the Commission's consideration of this comp plan amendment change. He noted they’ve spent more than a year working with City staff and some time before that trying to acquire the properties. He noted it was quite a feat just to get all 17 parcels bought and purchased so they could start really thinking about this project. Kane stated they are not here to make a big change in the community and ask for the world, they’re just trying to make a development that works and lasts a long, long time and it's more friendly to the pedestrians in the area, and really copacetic to what they believe this area could be developed into. Their passion is not high-density type development, they don't focus on student development, that is not what the site's been purchased for. This is really to be an active senior community, where they can start to engage seniors with a very active lifestyle and have the amenities on the site to support that, and others in other neighborhood amenities as well. Steve Long (K&F Properties and Riverfront West Development) noted he lives a mile from here just to the north and is heavily invested in Iowa City. As he is getting older, he wanted a place to live in someday. Senior housing has been a passion for him for many years and to have this opportunity to create a unique product that he thinks they’ve only found one other place in the Planning and Zoning Commission November 5, 2020 Page 8 of 20 United States similar that has a focus on health and wellness and heavy on concierge services and hospitality, and really turning the area that developed over the past 60 years in kind of a hodgepodge way into a pedestrian focus, integrated community with access to the hospitals and to downtown. So he is excited as an longtime Iowa City community member to be a part of this change and look forward to any suggestions that they have, or any that they hear in the community as well. Nolte noted his concern is the amount of commercial space and that it might be difficult to fill. He wonders what is the ideal amount of commercial that should go in something like this versus maybe what Code is requiring and is there flexibility. He knows there's been other properties around where they've done some parking on the first floor so they don't have a lot of vacant commercial space. Long agreed they have to look at this post COVID as the senior industry has been rocked, and everyone's had to pivot and recreate senior living with everything from creating smaller living spaces and living pods so they can isolate, with more elevators, fresh air exchange, and common areas are decreasing and having more exterior, rooftop patios, and also services that used to be incorporated into the buildings now are being off site. So therefore, it may not be traditional retail that in the buildings, it may be health and wellness. Long also added with the hotel, the other thing that's changed with COVID is hotels are built almost to hospital standards and there's a lot of flexibility in hotels so that that'll be a lot of flex space. They don’t have it all figured out yet, but it could be maybe a floor would be a rehab floor and when there's a football game, it could be switched over if there's not people living there, or patients. So this project is evolving as COVID evolves. He said they just had a meeting with their potential senior partner this afternoon and the idea is to have services not in the senior living facility, but to have them in the adjacent buildings that will be connected together so the amenities would be for the community and also for the residents. Mary Ann Dennis (Affordable Housing Consultant) said in the development they plan to have a mix of owner occupied and rental dwellings that would be affordable and they would certainly comply with all the Riverfront Crossings inclusionary housing requirements as far as income levels, and then price points for sales and rents. Hensch closed the public hearing. Nolte moved to recommend approval of CPA20-0002, a proposed amendment to the Comprehensive Plan, to add approximately 3.16 acres of property to the West Riverfront Subdistrict of the Downtown and Riverfront Crossings Master Plan located at 219, 223, and 245 S. Riverside Court and 119, 201, 203, 205, 207, and 209 Myrtle Ave. Martin seconded the motion. Hensch stated he feels staff laid it out as it pretty clearly meets the approval criteria set forth in the Iowa City Code and their obligation is to analyze application against that approval criteria and he agrees it meets that approval criteria. Signs noted that the elevation section was really helpful and address some of his concerns. He added because they have already moved the Orchard Street District it doesn't seem like it sticks out more than what they've already approved. Craig reiterated her concern about how far west it goes but that is a minor issue, and it does Planning and Zoning Commission November 5, 2020 Page 9 of 20 meet the requirements so she is supportive. Townsend stated that she’s been in those apartments that they're going to be replacing and those are probably the most dangerous access as far as getting into the driveways and trying to get back out so she is pleased that they're doing something other than apartments in that area but is hoping that they are going to keep some affordable housing in those units. A vote was taken and the motion passed 7-0. CASE NO. REZ20-0003: Applicant: K&F Properties, LLC Location: 215, 219, 223, and 245 S. Riverside Court; 119, 201, 203, 205, 207, and 209 Myrtle Avenue; 517 and 527 S. Riverside Drive An application submitted for a rezoning of approximately 4 acres of land from Medium Density Single-Family Residential (RS-8) zone, High Density Multi-Family Residential (RM-44) zone, and Community Commercial (CC-2) zone to Riverfront Crossings, West Riverfront (RFC-WR) zone. Heitner began the staff report noting this is the second prong of three applications on this development. The first prong was the amendment to the Comprehensive Plan and now is consideration and review of applying the Riverfront Crossings, West Riverfront zone. Heitner stated this area includes about four acres and includes businesses there that already have a CC-2 zoning and were included into the West Riverfront Subdistrict. The current zoning of the subject property has three different zones, as previously mentioned the Community Commercial (CC-2) zone, High Density Multifamily Residential (RM-44) and then Medium Density Single Family Residential (RS-8) for a couple parcels. The proposed zoning again is for the entire assemblage to be rezone to West Riverfront Crossings. Heitner noted typically what is envisioned for this zone is commercial and mixed-use developments. The zone has a base max height of four stories with an additional bonus height up to five stories with the exception of parcels adjacent to residential zones where the max height is four stories. In terms of review criteria for rezonings, staff uses two criteria points for rezoning review which are consistency with Comprehensive Plan and compatibility with the existing neighborhood character. In terms of consistency with Comprehensive Plan, so the list of Riverfront Districts lays out a series of objectives and ambitions for development character. Staff believes that the proposed project would accomplish quite a few of those objectives such as the desire to improve pedestrian circulation and connectivity in this area. Staff believes that can be accomplished in a couple ways by having a sidewalk along the west side of South Riverside Drive and also some internal connectivity for the associated development with this rezoning application. Heitner pointed out there is a pretty expansive surface parking element to this subject area that doesn't conform with the goals of the West Riverfront District. The District also strives to generally enhance streetscape and overall corridor aesthetics with a more form-based building massing. Heitner noted a couple of interesting goals within this District discuss potential for hospitality and commercial uses and the applicant has already alluded to the potential for featuring those uses with their proposal. Prepared by: Kirk Lehmann, Associate Planner, 410 E. Washington St, Iowa City, IA; 319-356-5230 Resolution No. 20-274 Resolution to amend the Downtown and Riverfront Crossings Master Plan, a part of Iowa City's Comprehensive Plan, to include property located north of the Iowa Interstate Railroad, east of Olive Street, and south of Myrtle Avenue in the West Riverfront Subdistrict (CPA20-0002) Whereas, the Iowa City Comprehensive Plan serves as a land -use and planning policy guide by illustrating and describing the location and configuration of appropriate land uses throughout the City; by providing notification to the public regarding intended uses of land; and by illustrating the long-range growth area limit for the City; and Whereas, K&F Properties, LLC, requested that the properties at 219, 223, and 245 S. Riverside Court and 119, 201, 203, 205, 207, and 209 Myrtle Avenue be added to the West Riverfront Subdistrict to foster redevelopment consistent with the surrounding redevelopment under the Downtown and Riverfront Crossings Master Plan; and Whereas, these properties are currently governed by the Southwest District Plan, which encourages developing high-quality multi -family housing that is sensitive to the environment, topography, and neighborhood; and Whereas, the Downtown and Riverfront Crossings Master Plan has similar goals as the Southwest District Plan, but more closely focuses on encouraging pedestrian -oriented, mixed-use development to enhance the urban fabric in accordance with a form -based zoning code and with careful attention to transitions from lower to higher density uses and enhanced building, frontage, and design requirements; and Whereas, the area has experienced extensive redevelopment and the subject parcels were recently assembled under common ownership which presents redevelopment opportunities that did not previously exist; and Whereas, circumstances have changed since the Downtown and Riverfront Crossings Master Plan was adopted, making it more appropriate to regulate this land in accordance therewith, rather than the Southwest District Plan; Whereas, this amendment is in the public interest and compatible with other policies of the Comprehensive Plan; and Whereas, the Planning and Zoning Commission reviewed this amendment at its meeting on November 5, 2020 and determined that circumstances changed to the extent that an amendment to the comprehensive plan is warranted and the proposed amendment is compatible with other policies or provisions of the comprehensive plan. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The Downtown and Riverfront Crossings Master Plan, a part of the Comprehensive Plan, is hereby amended to add the properties locally known as 219, 223, and 245 S. Riverside Court and 119, 201, 203, 205, 207, and 209 Myrtle Avenue to the West Riverfront Subdistrict of the Downtown and Riverfront Crossings Master Plan, as illustrated and described in Appendix 1, attached hereto. 2. The Southwest District Plan is no longer applicable to these properties. io.e, Resolution No. 20-274 Page 2 Passed and approved this Attest: 1st day of December ,2020. N : City Attorney's Office (Sara Greenwood Hektoen -11/24/2020) Resolution No. 20-274 Page 3 It was moved by trims and seconded by Thomas Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Bergus Mims Salih Taylor Teague Thomas Weiner the downtown and riverfront crossings plan4 sub-districts During the course of the planning process, several prominent features were discussed on a recurring basis. Due to either their prominent role in the plan or their relevance and impact on other elements, these features became to be known as Framework Elements. Framework Elements consist of Sub-Districts, Primary Streets and Required Retail Storefronts, Mobility, Green Space, Public Art, and Student Housing. These Framework Elements will be discussed in further detail on the following pages. The Downtown and Riverfront Crossings Master Plan Study Area is very large in size and contains a number of neighborhoods and settings, each with their own identity. Instead of combining them into one homogeneous district, it was determined that it would be more useful, and appropriate, to break the Study Area into sub- districts. These sub-districts would be identified based on their location, primary use, scale, and other identifying features. In all, eight districts were identified: ›Downtown ›South Downtown ›Central Crossings ›Gilbert ›West Riverfront ›Orchard ›University ›Park ›South Gilbert Many of these sub-districts existed in a geographic sense, but were unnamed and given “formal” names as part of the planning process. Other times, the sub-districts were known by their formal names, but did not have defined geographic boundaries. Each sub-district will be described in more detail in the following chapter. Johnson County Sub-District Map for RFC Plan Right: Sub-District Diagram West Riverfront District University District Park District Central Crossings District South Downtown District Downtown District Gilbert District South Gilbert District Orchard District 28 west riverfront district 13 West Riverfront Expansion Orchard District (appx. 2) 79 The West Riverfront District is a high-traffic, auto-oriented corridor situated on the west side of the Iowa River. South Riverside Drive bisects the district and connects U.S. Highway 6 with the University of Iowa campus. It is lined by commercial uses set back behind surface parking lots. Pedestrians are typically an afterthought. Unlike the rest of the study area, this district plays by different rules in terms of achieving an urban, pedestrian friendly environment. As redevelopment of the district occurs, new development should capitalize on the Iowa River and its close proximity to the campus. In addition, it should take advantage of the access and visibility provided by Highway 6. It is envisioned that over time, the commercial development on the west side of South Riverside Drive will take on a more pedestrian-friendly framework, or it will transition to urban apartments and mixed-use development. In the development of gas stations and drive thru businesses, the building should be anchored at the corner, with vehicular access and amenities moved to the back to create a pedestrian oriented street frontage (See Appendix A). Redevelopment on the east side of the district will take advantage of river views, and will consist of either pedestrian-friendly commercial uses or niche residential, including higher end townhouses or mid-rise condo towers. West Riverfront District Summary Master Plan Objectives: ›Capitalize on Highway 6 access and visibility ›Improve pedestrian and bicycle circulation ›Capitalize on the Iowa River ›Extend the riverfront trail ›Capture the football crowd Development Character: ›Temper auto orientation ›Open views and access to river ›Enhance the streetscape and overall aesthetics Development Program: ›Multiple housing typologies, including condo towers, apartments and townhouses ›Destination river view restaurants ›Commercial , possible small to midsize box ›Hospitality downtown and riverfront crossings plan14 west riverfront district PRENTISS ST. WRIGHT ST. LAFAYETTE ST. BENTON ST. BENTO N ST. KIRKWOOD AVE. HIGHWAY 6 ST U R G I S C O R N E R D R .SOUTH RIVERSIDE DR.MAIDEN LANEGILBERT ST.I O W A R I V E RR A L S T O NORCHARD ST.CREEKDUBUQUE ST.CAPITOL ST.GILBERT ST.80 WR1 WR2 WR3 WR4 WR6 WR5 WR7 WR – 1: Riverfront Enhancements – In order to help encourage development within the district, a program to enhance the west bank of the Iowa River should be undertaken. This would include utilitarian elements, such as stabilizing the riverbank to prevent further erosion, functional elements, such as extending the riverfront trail to the north and south, and aesthetic elements, such as providing additional landscaping. Included in this would be interpretative stations along the river to provide educational opportunities relating to the river and its plant and wildlife, including the many Bald Eagles that frequent this stretch. WR – 2: Riverside Drive Enhancements – Riverside Drive is very auto-oriented, with few pedestrian amenities and unappealing aesthetics. As the district transitions into a more urban setting, the right-of-way will need to be redesigned in order to provide enhanced aesthetics and a more walkable environment for pedestrians. Enhancements to the pedestrian environment should include the following: ›Reduce the number of curb cuts along the street ›Provide a wider sidewalk that is set back from the curb a minimum of six feet and preferably more ›Provide enhanced pedestrian crossings across Riverside Drive and its cross streets ›Provide a safe pedestrian connection on the west side of Riverside Drive under the Iowa Interstate Railroad bridge. Aesthetic enhancements should include the following: ›Gateway signage and landscaping at the intersection of U.S. Highway 6 ›Buried utilities ›Streetscape enhancements, including street trees and other forms of landscaping WR – 3: Westside Redevelopment – Located along the west side of Riverside Drive and north of Benton Street, the car dealership site provides a large and strategic site for redevelopment. As shown in the plan, the northwest corner of the intersection is reserved for an attached green, which would double the amount of available frontage for neighborhood retail or restaurant uses. This landscaped green could provide outdoor seating for restaurants or cafes, and is the “identity” of the site. The remaining buildings on the site would be pedestrian oriented, with street frontage and parking in the rear. They are designed to accommodate retail uses on their first floors, and apartments on the upper floors. This, as well as the area north of the railroad, could be an appropriate location for dormitory style housing as discussed earlier. There is the possibility for a higher room count if housing developed with a private dorm, provided there is an agreement with the University to provide car storage offsite. WR – 4: Riverside Commercial Redevelopment – The commercial property on the west side of Riverside Drive and south of Benton Street will take on a more pedestrian friendly format. In order for this to occur, a slip lane will need to be constructed. This lane will provide access to the retail uses, as well as “on-street” parking. In addition, it will be the organizing feature of the site, and help provide a common “build-to” line for new development to address. New commercial buildings will be adorned with enhanced facades and improved landscaping, and overflow parking will be provided to the rear of the buildings. WR – 5: Sturgis Corner Redevelopment – The commercial uses on the Sturgis Corner site were developed in a conventional manner, with multiple architectural styles, buildings set back behind large surface parking lots, and limited pedestrian amenities. As this area begins to redevelop, development guidelines will establish a new development framework, one that is much more pedestrian friendly. New commercial buildings will front onto Sturgis Corner Drive, sidewalks will connect buildings, and parking will be provided on-street and to the rear of buildings. In addition, a new building site has been proposed for a new condo tower overlooking the river and future regional park. 15 WR 3: Westside Redevelopment WR 4: Riverside Commercial Development WR 5: Sturgis Corner Redevelopment 81 WR – 6: Riverview – A new neighborhood is designated for the north side of Benton Street. This neighborhood, which will overlook the Iowa River and riverfront trail, will contain a new mid-rise condo tower and townhouses that front onto greens that provide access and view corridors to the river. All buildings will be designed with parking on the ground floor in order to raise habitable space above the floodplain. This design also allows residents to get a more commanding view of the river. A restaurant or retail site is located at the intersection of Benton Street and Riverside Drive. This restaurant would have trail access and is designed with a large patio with views of the river. WR – 7: West Riverfront Expansion – The West Riverfront Sub- District was expanded by a comprehensive plan amendment (CPA20-0002) on XXXX, XX, 2020. The uses on the site at the time of expansion were existing single-family and multi-family uses. The site contains more than 50 feet of grade change, which is atypical of the subdistrict. Redevelopment of the site will allow the development of a larger, mixed-use project which may include housing, retail, hospitality and/or neighborhood services. The new development would make the site more cohesive and pedestrian- friendly. However, the development must remain sensitive to the less dense, single-family homes to the west. downtown and riverfront crossings plan16 WR 6: Before and After Renderings Showing the New Riverview Neighborhood Development in the West Riverfront District 82 17 PRENTISS ST. WRIGHT ST. LAFAYETTE ST. BENTON ST. BENTO N ST. KIRKWOOD AVE. HIGHWAY 6 ST U R G I S C O R N E R D R .SOUTH RIVERSIDE DR.MAIDEN LANEGILBERT ST.I O W A R I V E RR A L S T O NORCHARD ST.CREEKDUBUQUE ST.CAPITOL ST.GILBERT ST.15 16 17 18 19 20 21 22 23 24 25 26 27 29 28 1 2 3 4 5 6 789 10 11 12 13 14 west riverfront yield analysis 83 downtown and riverfront crossings plan18 WEST RIVERFRONT DISTRICT Building Building Square Comm.Office Mixed Resid Hotel Misc Suite Residential Hotel Parking Parking Building ID Type Footprint Stories Footage SF SF SF SF SF SF Units Units Rooms Demand Provided Private Pkg Lot Pkg Gar Notes WR-1 Commercial 3,900 1 3,900 3,900 - - - - - - - -16 18 -18 - WR-2 Commercial 5,000 1 5,000 5,000 - - - - - - - -20 26 -26 - WR-3 Commercial 16,805 1 16,805 16,805 - - - - - - - -67 45 -45 - WR-4 Commercial 23,365 1 23,365 23,365 - - - - - - - -93 68 -68 - WR-5 Commercial 10,350 1 10,350 10,350 - - - - - - - -41 42 -42 - WR-6 Commercial 1,400 1 1,400 1,400 - - - - - - - - 6 5 - 5 - WR-7 Commercial 1,400 1 1,400 1,400 - - - - - - - - 6 5 - 5 - WR-8 Commercial 1,400 1 1,400 1,400 - - - - - - - - 6 5 - 5 - WR-9 Commercial 1,400 1 1,400 1,400 - - - - - - - - 6 5 - 5 - WR-10 Commercial 4,200 2 8,400 8,400 - - - - - - 3 -38 26 -26 - WR-11 Mixed Use 2,555 2 5,110 - -2,555 2,555 - - - 2 -12 10 -10 - WR-12 Mixed Use 11,255 4 45,020 - -11,255 33,765 - - -21 -73 45 -45 - WR-13 Mixed Use 13,835 4 55,340 - -13,835 41,505 - - -27 -91 56 -56 - WR-14 Residential 11,640 4 46,560 - - -46,560 - - -32 -48 61 -61 - WR-15 Residential 11,250 4 45,000 - - -45,000 - - -28 -42 53 -53 - WR-16 Townhomes 2,885 3 6,675 - - -6,675 - - - 3 - 6 8 6 2 - WR-17 Townhomes 5,330 3 12,460 - - -12,460 - - - 5 -10 13 10 3 - WR-18 Townhomes 4,080 3 9,560 - - -9,560 - - - 4 - 8 12 8 4 - WR-19 Townhomes 6,080 3 14,070 - - -14,070 - - - 6 -12 14 12 2 - WR-20 Townhomes 6,080 3 14,070 - - -14,070 - - - 6 -12 13 12 1 - WR-21 Residential 20,315 8 68,875 - - -68,875 - - -40 -63 40 30 10 -parking on ground level WR-22 Commercial 5,185 1 5,185 5,185 - - - - - - - -21 14 -14 - WR-23 Mixed Use 10,355 5 45,085 - -3,665 41,420 - - -28 -55 34 17 17 - WR-24 Commercial 8,835 1 8,835 8,835 - - - - - - - -35 44 -44 - WR-25 Commercial 7,195 1 7,195 7,195 - - - - - - - -29 36 -36 - WR-26 Commercial 6,575 1 6,575 6,575 - - - - - - - -26 20 -20 - WR-27 Commercial 5,000 1 5,000 5,000 - - - - - - - -20 25 -25 - WR-28 Residential 14,520 7 68,940 - - -68,940 - - -38 -57 57 37 20 -parking on ground level WR-29 Hotel 13,620 4 54,480 - - - -54,480 - - -108 108 90 -90 - WEST RIVERFRONT DISTRICT TOTALS 597,455 106,210 0 31,310 405,455 54,480 0 0 243 108 1,026 890 132 758 0 84