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Home My WebLink About12-12-19 Airport Commission Meeting MinutesDecember 12, 2019 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION DECEMBER 12, 2019 — 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Warren Bishop, Scott Clair, Christopher Lawrence, Judy Pfohl Members Absent: Bob Libby Staff Present: Eric Goers, Michael Tharp Others Present: Todd Allyn, Matt Wolford, David Price, Jared Wingo, Carl Byers, Bruce Pfohl RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action None. DETERMINE QUORUM: The meeting was called to order at 6:01 P.M. APPROVAL OF MINUTES: First order of business was to review minutes from the November 14, 2019, meeting. Bishop moved to accept the minutes from the November 14, 2019, meeting as presented. Pfohl seconded the motion. The motion carried 4-0, Libby absent. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Airport Website Update — Tharp asked for a deferral on this item, until next month's meeting. I. Consider a resolution approving agreement with FUEL **Tharp asked for a change in the agenda at this point, moving to Item d.1.2 — request to use old runway 36 for autocross events. b. FAAIIDOT Projects 1. Obstruction Mitigation — Tharp stated that all contracts have been signed and tree removal begins this coming Monday. The contractor will be starting on the southeast side and then moving their way north. Matt Wolford with Jet Air asked for some clarification on this and the runway 25 project. ii. Runway 25 Threshold Relocation — Tharp stated that the surveys are done. Next week they have a meeting with Tech Ops, at which time they December 12, 2019 Page 2 will figure out approach lighting placement, etc. Members then asked questions regarding this project. Iii. Terminal Apron/Taxiway reconstruction — Tharp stated that they are ready to begin the bid process at this point. He reminded Members that this project was delayed last year due to funding issues. The new estimate is in line with what they saw last year. 1. Consider a resolution setting public hearing on plans, specifications, form of contract and estimate — Lawrence moved to consider Resolution A19-18, setting public hearing on plans, specifications, form of contract and estimate. Clair seconded the motion. The motion carried 4-0, Libby absent. IV. Fuel Farm Expansion and card reader kiosk replacement — Tharp stated that this project will begin next month. Specs are being finalized at this point. V. FY21 Airport Improvement Program (AIP) Pre -Application — Tharp noted that if there are no further comments regarding this pre -app, it will be .prepared to go to the State for forwarding to the FAA. C. GIS system demonstration — Tharp spoke to this, noting that Jared Wingo with Bolton & Menk is present to give a demonstration to the Commission. He noted that a GIS system would be beneficial for the Airport to use for asset management and other such activities. Wingo then addressed Members, giving a high-level review of a GIS system and the various ways the Airport could benefit from such a system. He noted that Tharp and Wolford can have some time to use the system, to see for themselves how it can be of help in their work. d. Airport Operations I. Management — 1. Consider a resolution amending agreement with University of Iowa — Tharp spoke to this, noting that the University testing has run long as they did not get started when they had planned. Therefore they are requesting more time to complete their driving studies. He noted that the amendment in the meeting packet goes to April 30, 2020. Otherwise the terms remain the same, according to Tharp. Pfohl moved to consider Resolution #A19- 19, amending agreement with University of Iowa. Clair seconded the motion. The motion carried 4.0, Libby absent. 2. Request to use old runway 36 for autocross events — David Price, a professor of biochemistry at the University of Iowa, addressed the Commission. He noted that he sent some information to the Members regarding his requested proposal. He then briefly shared what the events are typically like, as well as how the board handles preparing for such events, i.e., set-up, insurance needs, advertising, clean up afterwards. Price noted that the club really needs a place to host events and they are happy to pay some type of fee for that usage. He then responded to Member questions. Pfohl asked if medical assistance is needed on-site during such events. Price stated that they have not needed to, that what they do is not very dangerous. Another question was on barricades and if they would be needed. Price December 12, 2019 Page 3 spoke to safety and that they have a safety steward on-site, as safety is always a major concern. Speaking to insurance needs, Price was asked how they handle this. He stated that everything is covered, from the people involved in the event to the site they are on for the event. Tharp then noted that a few years ago another group approached the Commission with such a proposal. At that time the farming operation had their test plots near this runway and the Commission had to turn it down. Tharp added that this is no longer a factor to contend with. He noted that the Commission does have the right to set requirements, such as requiring barriers. Tharp noted that he can proceed to the contract stage, if Members are agreeable with this proposal. After some further discussion, the Commission asked that he proceed. ii. Budget — Tharp stated that the next round of budget meetings with the City are January 4, 2020, when the City departments present their budgets to Council. Then on January 7, 2020, the capital improvements portion of the budget are presented to Council. 1. Flight Simulator — Tharp stated that the survey is closed now. There were 20 individuals who preregistered to pledge to purchase hours, with a total of 253 hours pledged and $11,385. He noted that Members have a copy of Redbird's quote on the flight simulator, with a total of just over $15,000. Tharp noted that there is a possibility of having a system donated, and Lawrence briefly noted that he had put his name in for one and would gladly donate it to the Airport if he should win. Members briefly discussed this, should the situation occur. The discussion continued with Members speaking to things like scheduling and access, among other things, as well as fees. The rate will be $65/hour, according to Tharp. a. Consider a motion approving purchase of simulator from Redbird, pending news of Lawrence's possible obtaining of one — Lawrence moved to approve the purchase of a flight simulator from Redbird as discussed. Pfohl seconded the motion. The motion carried 4-0, Libby absent. Ill. Events — None. e. FBO / Flight Training Reports i. Jet Air — Matt Wolford with Jet Air shared the monthly maintenance reports with Members. He then highlighted some of the items the crews took care of. Speaking to Jet Air and business at the Airport, he noted that he is looking forward to the fuel farm expansion project and he explained why at this time of year they have problems in this area. f. Commission Member Reports — None. g. Staff Report — Tharp spoke to his upcoming job evaluation in February. He briefly explained how this has been handled in the past in an executive session. December 12, 2019 Page 4 SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday, January 9, 2020, at 6:00 P.M. in the Airport Terminal Building. ADJOURN: Lawrence moved to adjourn the meeting at 7:12 P.M. Pfohl seconded the motion. The motion carried 4-0, La sent. CHAIRPERSON DATE December 12, 2019 Page 5 Airport Commission ATTENDANCE RECORD 2019 Key. X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time TERM o 0 0 0 0 s NAME EXP. eN eca Ii to W t0 W to !o Warren 06/30/22 O/ 0/ Bishop X X X X E X E X X Scott Clair 06130/23 N N M M X X X X X X X Robert 07/01/20 0/ 01 O/ 0/ O/ Libby X E X X X E E E E Christophe 07/01/21 r Lawrence X X X X X X X X X Judy Pfohl 06/30/22 N M X X X X X X X X Key. X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time