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Home My WebLink About01-09-2020 Airport Commission Meeting MinutesJanuary 9, 2020 Page 1 MINUTES IOWA CITY AIRPORT COMMISSION JANUARY 9, 2020 — 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Scott Clair, Christopher Lawrence, Judy Pfohl Members Absent: Warren Bishop, Bob Libby Staff Present: Eric Goers, Michael Tharp FINAL Others Present: Carl Byers, John Moes, Pat Prior, Alex Schmidt, Matt Wolford RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: The meeting was called to order at 6:02 P.M. APPROVAL OF MINUTES: Minutes from the December 12, 2019, meeting were reviewed. Lawrence moved to accept the minutes from the December 12, 2019, meeting as presented. Pfohl seconded the motion. The motion carried 3-0, Bishop and Libby absent. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Airport Website Update — Tharp stated that a contract with FUEL has been drawn up and is ready for the Commission's review and approval. The price on the contract is $15,000, according to Tharp. He added that the team from FUEL will be bringing the Commission drafts along the way, so they will be a part of the overall direction the website takes. Tharp spoke to the idea of having a subcommittee work on this project, as had been previously suggested. Members spoke to this, agreeing that they would like to form such a subcommittee. Lawrence and Pfohl volunteered to be a part of this. I. Consider a resolution approving agreement with FUEL — Lawrence moved to consider Resolution #A20-01, authorizing the Chair to execute an agreement with FUEL for webslte design services. Clair seconded the motion. The motion carried 3-0, Bishop and Libby absent. b. FAA/IDOT Projects i. Obstruction Mitigation — Tharp noted that this project is now underway and has been going fairly well. So far 46 trees have been removed, with 56 remaining. This means that the obstructions for 7-25 are now down, with 3-0 still having six trees deemed obstructions. He is working with the January 9, 2020 Page 2 FAA to determine how the data will be conveyed regarding verification of the obstruction mitigation taking place. Goers gave a brief update on the remaining parties that they have been working with on tree removals, as well as responded to Member questions regarding this. ii. Runway 25 Threshold Relocation —Tharp stated that he doesn't have much to update Members with on this. The targeted date is August 21, 2021, for that approach cycle. Wolford stated that previously they had been told that this might be able to be moved up. Tharp stated that he sees a very slim chance for this, based on the work that needs to be done first. Members then asked questions regarding this upcoming project. iii. Terminal Apron/Taxiway reconstruction — 1 . Public Hearing — The public hearing was opened at 6:17 P.M. Tharp gave Members a description of the project, noting that plans and specs were in the meeting packet. Construction will be done in two phases to alleviate disruption as much as possible. Funding is coming from a State grant, according to Tharp, at 85%. Bids will be due prior to the next Commission meeting. The public hearing closed at 6:21 P.M. 2. Consider a resolution approving plans, specifications, form of contract, and estimate and placing of bids — Lawrence moved to consider Resolution #A20-02, approving plans, specifications, form of contract, and estimate and placing of bids. Pfohl seconded the motion. The motion carried 3-0, Bishop and Libby absent. iv. Fuel Farm Expansion and card reader kiosk replacement — Tharp briefly reviewed what this project will entail, noting that the first part of March the bids would be due, with the public hearing taking place in February. 1. Consider a resolution setting public hearing on plans,, specifications, form of contract, and estimate — Lawrence moved to consider Resolution #A20-03, setting public hearing on plans, specifications, form of contract, and estimate. Clair seconded the motion. The motion carried 3-0, Bishop and Libby absent. C. Airport Operations 1. Management — Tharp gave Members an update on the flight simulator. He noted that shipping has been delayed due to the vendor being backlogged from the holidays. Shipping is now projected for the week of February 10. He added that the room itself is 90% ready and he welcomed Members to take a look at it. Moving on to the agreement with Jet Air, Tharp stated that basically Jet Air will oversee the usage of the simulator. This will include recordkeeping, such as keeping track of usage, performing billing, and reconciling bills as well, and also managing the online scheduling system that will be in place. Tharp noted that Jet Air will receive a fee of $20 per billable hour for these services. 1. Consider a resolution approving agreement with Jet Air for flight simulator management - Lawrence moved to consider Resolution #A20-04, approving agreement with Jet Air for flight simulator management. Pfohl seconded the motion. The motion carried 3-0, Bishop and Libby absent. January 9, 2020 Page 3 Ill. Budget — Tharp noted that he presented the budget to the City Council recently. He added that he did not receive much feedback from the Council, other than one Councilor asking about Airport tours. He noted that he invited everyone to come down for a tour. iii. Events — None. d. Lawrence moved to appoint Pfohl Acting Secretary. Pfohl seconded the motion. The motion carried 3-0, Bishop and Libby absent. e. FBO / Flight Training Reports i. Jet Air — Matt Wolford with Jet Air shared monthly maintenance reports with Members. Some of the highlights included some snow removal, trash pickup, bathroom cleaning, and preparing the flight simulator room. Speaking to Jet Air, Wolford stated that with the poor weather conditions, flight training has been delayed. He also spoke briefly to how things have been going for Jet Air this winter. f. Commission Member Reports — Clair noted a YouTube Vox video on the carbon footprint of aviation. He stated it was fairly well done, and noted how it tied in with the City's climate action initiatives to lower carbon emissions. g. Staff Report — Tharp noted that the State Legislature starts this upcoming Monday and that he will be watching a couple of aviation bills as the session begins. Consider a motion to go into executive session under Section 21.5(1)(i) of the Iowa Code to evaluate the professional competency of individuals whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session. Lawrence moved to adjourn to executive session at 6:49 P.M. Pfohl seconded the motion. The motion carried 3-0, Bishop and Libby absent. Clair moved to adjourn the executive session at 7:44 P.M. Lawrence seconded the motion. The motion carried 3-0, Bishop and Libby absent. SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday February 13, 2020, at 6:00 P.M. in the Airport Terminal Building. ADJOURN: Lawrence moved to adjourn the meeting at 7:45 P.M. Pfohl seconded the motion. The motion carried 3-0, Bisho and Libby absent. 2�� `3 ZOZp CHAIRPERSON DATE January 9, 2020 Page 4 Airport Commission ATTENDANCE RECORD 2019.2020 Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time TERM _+ o NAME EXP. Q c R �o Warren Bishop 06/30/22 OI X E Scott Clair 06/30/23 X X Robert Libby 07/01/20 O/ O/ E E Christopher Lawrence 07/01/21 X X Judy Pfohl 06/30/22 X X Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time