HomeMy WebLinkAbout02-13-2020 Airport Commission Meeting MinutesFebruary 13, 2020
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MINUTES
IOWA CITY AIRPORT COMMISSION
FEBRUARY 13, 2020 - 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present; Scott Clair, Christopher Lawrence, Bob Libby, Judy Pfohl
Members Absent: Warren Bishop
Staff Present: Eric Goers, Michael Tharp
FINAL
Others Present: Matt Wolford, Carl Byers, John Moes, Bill Bolman, Alex Schmidt, David
Price, David Hughes
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order at 6:01 P.M.
APPROVAL OF MINUTES:
Minutes from the January 9, 2020, meeting were reviewed. Lawrence moved to accept the
minutes from the January 9, 2020, meeting as presented. Pfohl seconded the motion.
The motion carried 4-0, Bishop absent.
PUBLIC DISCUSSION: None.
ITEMS FOR DISCUSSION/ACTION:
a. Request to use decommissioned runway — Tharp spoke to Members
regarding this request from the Iowa Region Sports Car Club, noting that they
spoke about this several meetings ago. An agreement has now been worked
out, according to Tharp, with the club paying $300 per session to use the runway.
One of the car club members spoke to Members briefly, stating that they would
like to test out the runway on May 3rd just to make sure that it will work for them.
Otherwise they have just four sessions planned for the summer.
i. Consider a resolution approving agreement with Iowa Region Sports
Car Club of America - Lawrence moved to consider approval of
Resolution #A20-05, approving agreement with the Iowa Region
Sports Car Club of America. Clair seconded the motion. The motion
carried 4-0, Bishop absent.
b. Airport Website Update - The team from FUEL was present to speak to
Members regarding the website. Alex Schmidt began the presentation for FUEL,
February 13, 2020
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noting the feedback they have received thus far. Speaking to what can be
expected on the home page, Schmidt stated that it will include a brief overview of
the Airport, critical pilot information, an overview of the Iowa City community and
how the Airport is tied to that, a brief overview about business development, and
then also social media ties. Under the "About" section, the plan is to show the
Airport's hours; different features the Airport has; pictures of the Airport;
information about rentals, tours, visits, parking, etc.; and also a picture of the
Airport. It was suggested to add that the Airport has both Uber and Lyft
availability. Under "Pilot" information there will be an Airport diagram, showing
the runways, the FBO, and fuel pump location. There will also be links to the
FAA and Weather.com for easy use; Jet Air; and also information about fees, tie -
downs, overnight stays, short-term hangar space, fuel pricing, etc. Looking at
"Community Information," it was noted that there will be a calendar of events;
listings for restaurants, lodging, and entertainment. There will also be an area for
children's events, and also links to the University Hospitals and Clinics, and the
University of Iowa. "Business Development" will talk about investing, real estate,
leasing opportunities, and bringing new business to Iowa City. Moving to "ADA,"
Schmidt noted that this area will include disability services at the Airport, such as
wheelchairs and medical services. Members noted that they would also like to
have links for the Chamber of Commerce, ICAD, and the Convention and Visitors
Bureau. There will also be a "Contact Us" form that people can fill out, as well as
a Google map link to the Airport. The footer of the website will include location,
hours, contact information, link to social media, an ADA statement, a history/fun
fact, and copyright information. Members were encouraged to make further
suggestions and comments regarding what has been put together so far.
C. FAAIIDOT Projects
I. Obstruction Mitigation — Tharp stated that trees are still coming down
and things are going well. David Hughes noted that probably over 60% of
the trees are down at this point. Tharp added that things have slowed a
bit, mainly due to access of and location of the trees needing to come
down. Pfohl asked where the lawsuit is at this point. Goers stated that
the resident has obtained an attorney and he noted some of the concerns
thus far, i.e., number of trees, what the Code states, location of telephone
poles, etc. Hughes also spoke to this situation, noting how they are trying
to move forward at this point. Tharp noted that there is an amendment to
the construction management with AECOM, which covers the work that
AECOM has been doing the last couple of months. The amendment will
add $73,000 which will pay for the representative being present as the
trees are being brought down, etc.
1. Consider a resolution approving amendment #1 to Task Order
9 with AECOM — Lawrence moved to approve Resolution
#A20.06, approving amendment #1 to Task Order 9 with
AECOM. Pfohl seconded the motion. The motion carried 4-0,
Bishop absent.
III. Runway 25 Threshold Relocation — Carl Byers noted that their planner
spoke with the FAA recently regarding this project. The National Geodetic
Survey information is scheduled to be downloaded next week at the FAA,
and once this is verified, the FAA staff can move forward with working on
developing this threshold. Byers also responded to questions regarding
any closures that will need to take place during this relocation project.
February 13, 2020
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ili. Terminal Apron/Taxiway reconstruction — Tharp stated that four bids
were received for this project, with one coming in under the engineer's
estimate —All American Concrete — by about $5,500. Therefore, staff is
recommending an award to them for $359,652.25.
1. Consider a resolution accepting bids and awarding contract —
Lawrence moved to approve Resolution #A20-07, accepting
bids and awarding contract. Pfohl seconded the motion. The
motion carried 4-0, Bishop absent.
iv. Fuel Farm Expansion and card reader kiosk replacement
a. Public Hearing Open — Public hearing was opened at
6:33 P.M. Tharp gave Members a brief rundown of the
project. He noted that the estimated cost of the project is
$192,000, with a bid alternate for a larger reader display.
Bids will be due March 5th, with plans to approve at the
Commission's March meeting. Public hearing was
closed at 6:37 P.M.
b. Consider a resolution approving plans, specifications,
form of contract and estimate of cost — Lawrence
moved to approve Resolution #A20-08, approving
plans, specifications, form of contract and estimate of
cost. Clair seconded the motion. The motion carried
4-0, Bishop absent.
d. Airport Operations
i. Management — Tharp noted that the flight simulator is downstairs now
and he encouraged Members to stop in and see it. Currently they are in a
test mode with the system and have had different people trying it out and
providing feedback. The online reservation system is now up and
running, so before long they will be opening up to the reservations.
Ill. Budget — Tharp stated that nothing has changed here.
iii. Events — Tharp noted that he has been in contact with the car club that
has had a car show around Memorial Day the past few years and that
they want to come back again this year. He is finalizing the agreement for
this. He has also been in touch with the EA Chapter, trying to organize
upcoming events with the apron reconstruction project in mind.
e. FBO / Flight Training Reports
i. Jet Air — Matt Wolford reviewed the monthly maintenance reports with
Members. He noted problems they've had with one of the trucks. Snow
removal kept crews busy in January, and February has seen some relief
there. Speaking to Jet Air's business, Wolford stated that their shop has
been extremely busy this winter. Their sales have also been quite brisk,
with several planes being purchased and sold. Wolford also spoke to
some time spent in Des Moines, lobbying for the exemption of sales tax
for parts and labor in their business.
f. Commission Member Reports — None.
g. Staff Report — Tharp will be out of the office on February 19, as mentioned
above, for the reception in Des Moines. He will also be out of the office on
February 27 and 28.
February 13, 2020
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Consider a motion to go into executive session under Section 21.5(1)(1) of the Iowa Code
to evaluate the professional competency of Individuals whose appointment, hiring,
performance or discharge is being considered when necessary to prevent needless and
irreparable injury to that individual's reputation and that individual requests a closed
session.
Lawrence moved to adjourn to executive session at 6:52 P.M. Libby seconded the
motion. The motion carried 4-0, Bishop absent.
Lawrence moved to adjourn the executive session at 7:24 P.M. Pfohl seconded
the motion. The motion carried 4.0, Bishop absent.
Lawrence moved to change Tharp's title from Airport Operations Specialist to Airport
Manager. Clair seconded the motion. The motion carried 4-0, Bishop absent.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday, March 12, 2020,
at 6:00 P.M. in the Airport Terminal Building.
ADJOURN:
Lawrence moved to adjourn the meeting at 7:25 P.M. Libby seconded the motion. The motion
carried 4-0, Bishop absent.
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CHAIRPERSON
CHAIRPERSON DATE
February 13, 2020
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Airport Commission
ATTENDANCE RECORD
2019-2020
Kew
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
o
c
o
0
o
NAME
EXP.
Warren Bishop
06/30/22
O/
01
01
X
X
X
X
E
X
E
X
X
E
O/E
Scott Clair
06130/23
N
NM
M
X
X
X
X
X
X
X
X
X
Robert Libby
07/01/20
0/
0/
0/
O/
O/
O/
X
E
X
X
X
E
E
E
E
E
X
Christopher Lawrence
07/01/21
X
X
X
X
X
X
X
X
X
X
X
Judy Pfohl
06/30/22
NM
X
X
X
X
X
X
X
X
X
X
Kew
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time