HomeMy WebLinkAbout11-12-2020 Airport Commission Meeting MinutesNovember 12, 2020
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MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
NOVEMBER 12, 2020 — 6:00 P.M.
ZOOM MEETING PLATFORM
Electronic Meeting (Pursuant to Iowa Code section 21.8)
An electronic meeting was held because a meeting in person was impossible or
impractical due to concerns for the health and safety of commission members,
staff and the public presented by COVID-19.
Members Present: Warren Bishop, Scott Clair, Christopher Lawrence, Judy Pfohl
Members Absent: Hellecktra Orozco
Staff Present: Eric Goers, Michael Tharp
Others Present: Carl Byers, Matt Wolford, John Moes, Howard Horan, Blaine Rittmer
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order at 6:01 P.M.
APPROVAL OF MINUTES:
Minutes of the October 8, 2020, meeting were reviewed by Members. Lawrence moved to
accept the minutes of the October 8, 2020, meeting as presented. Pfohl seconded the
motion. The motion carried 40, Orozco absent.
PUBLIC DISCUSSION: None.
ITEMS FOR DISCUSSION/ACTION:
a. FAAIIDOT Projects
L Obstruction Mitigation — Tharp stated that currently they are working on
the Phase 2 plans.and specs. The 95% Plan has been submitted to the
FAA. Tharp also spoke to the mitigation that still needs to occur and how
this is being handled with those property owners involved. Continuing,
Tharp noted that he will be asking the Commission to hold a special
meeting to set a public hearing for the December 10th agenda. This will
keep the project on schedule for the bid process. Looking for a tentative
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meeting date, Tharp stated the week before Thanksgiving would probably
be best.
Ii. Runway 25 Threshold Relocation - Tharp pointed out the two Work
Orders on the agenda, adding that these are for the design and
construction related services for this project, and also for the AGIS survey.
He further explained the nature of the second order, stating that the price
may ultimately go lower but will not go any higher than Bolton & Menk
have stated.
1. Consider a resolution A20-19 approving Work Order #4 with
Bolton & Monk for Runway 25 remarking and relighting,
runway 25 Phase 1 pavement repairs, and runway 12-30 AGIS
approach survey - Bishop moved to approve Resolution
#A20-19, approving Work Order #4 with Bolton & Monk for
Runway 25 remarking and relighting, runway 25 Phase 1
pavement repairs, and runway 12-30 AGIS approach survey.
Lawrence seconded the motion. The motion carried 4-0,
Orozco absent.
2. Consider a resolution A20-20 approving Work Order #5 with
Bolton & Monk for AGIS Survey for Runway 12/30 - Bishop
moved to approve Resolution #A20-20 approving Work Order
#5 with Bolton & Monk for AGIS Survey for Runway 12/30.
Lawrence moved the motion. The motion carried 4-0, Orozco
absent.
iii. Fuel Farm Expansion and card reader kiosk replacement - Tharp
stated that things are progressing with this project, but that he does not
have a completion date as of yet. Byers added that he too has not
received an update on when they can do the installation of the secondary
pump. Tharp then further explained what this project entails, especially
with the secondary access ability.
iv. FY22 FAA Airport Improvement Program (AIP) Pre -Application -
Tharp briefly explained how the Airport Improvement Program works, with
submittal of the application to the State. The State then compiles a report
that is sent to the FAA. The pre -application process is done in order for
the FAA to get final numbers and what the needs are for the various
airports. Continuing, Tharp stated that they have sent the pre -application
to the FAA and have received a couple of comments from them.
Discussion continued, with Tharp responding to Member questions and
also addressing how the COVID-19 pandemic may affect some of the
funding. He then reviewed the current and upcoming projects at the
Airport that are part of the AIP. Byers then spoke to the various projects,
as well, noting that as priorities change they can make updates. Pfohl
moved to submit the FY22 Airport Improvement Program (AIP) Pre -
Application, Clair seconded the motion. The motion carried 4-0,
Orozco absent.
b. Airport Operations
I. Management
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1. Solar Power Installation project — Tharp spoke to what the
subcommittee has been able to find out about such a project. He
said he approached a local solar company and has been working
with them for several weeks now. The two approaches would be
to purchase a system outright or to go through a power purchase
agreement with a third -party vendor. They would then build the
system at the Airport, and an agreed upon rate would then be
applied. Tharp also spoke to how a solar project is handled with
Mid American Energy. Continuing, he spoke to the various
decisions that would have to be made before such a solar project
could be put into play, Speaking to the federal tax credits
available, Tharp noted that currently it is at 26%, with a State tax
credit of '13%. In 2021, these drop to 22% and 11% respectively.
He then asked Members what their thoughts are at this time
regarding moving forward with this or not. It was noted that the
tax credits would only be an issue if a third -party investor were
involved in the project. Goers spoke to the solar project as well,
giving Members an idea of how they might want to move forward
with this. He pointed out pros and cons to owning a system,
versus having a third -party build a system for them. Speaking to
using the rcurrent provider that Tharp has been working with,
Members discussed how fast they could move forward, especially
with the need for a public hearing, etc. Members agreed that they
should really take their time with this and explore all options and
all providers, just to be sure they do what is best for the long-term.
Members also spoke to the issue of continued maintenance with
the solar panels and who would be responsible for this. The idea
of placing the array closer to the main road was also discussed by
Members, which would allow the public to see what is going on at
the Airport. Goers then spoke to some of the legal aspects of
having a solar array and possible decisions that would need to be
made. Members shared their experiences with having solar
panels at their homes, and how the billing and usage works for
them. It was agreed that Tharp would move forward with the RFP
process as discussed.
ii. Budget — Tharp briefly summarized this item for Members, reminding
them that this is one of the outstanding items that they need to address.
John Moes joined the conversation at this point, adding that the big thing
is having monitoring and updating on a consistent basis.
1. Consider a resolution A2041 approving Amendment 1 to
Consultant Agreement with FUEL Inc. for website
maintenance — Bishop moved to approve Resolution #A20-21
approving amendment 1 to the Consultant Agreement with
FUEL Inc. for website maintenance. Pfohl seconded the
motion. The motion carried 4-0, Orozco absent.
iii. Events — None.
C. FBO 1 Flight Training Reports
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I. Jet Air — Matt Wolford then reviewed the monthly maintenance reports.
He also spoke to the arrival of the new truck and keeping an eye out for
the sale of the old one. He also talked about sending a crew out to an
Airport -owned piece of land by McDonald's that recently had to be
cleaned up of debris and overgrowth. Speaking to Jet Air, Wolford said
they are getting caught up in their maintenance shop. Sales for small
aircraft continue to be high, whereas larger aircraft, such as from
corporate entities, has dropped off. Flight training remains strong,
according to Wolford. Speaking to the flight simulator, Tharp noted that at
the nine-month mark there was about 100 -hours usage, about a third of
which was prepaid. The remaining two-thirds consisted of people coming
in to use the simulator. At this point, Tharp believes they are very close to
having it paid off for the amount they put into it. It was suggested that
something be posted to remind people who come into the Airport that the
simulator is available for use.
d. Commission Member Reports — Clair shared that he has been reaching out to
various stakeholders regarding a restaurant at the Airport. He shared with
Members some of what he has discovered during his research, stating that in a
few months he should have something more concrete to share.
e. Staff Report — None.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday, December 10,
2020, at 6:00 P.R. via the Zoom meeting platform.
ADJOURN:
Lawrence moved to adjourn the meeting at 7:25 P.M. Pfohl seconded the motion. The motion
carried 4-0, Orozco absent.
CHAIRPERSON DATE
November 12, 2020
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Airport Commission
ATTENDANCE RECORD
2020
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
o
0
0
0
0
0
0
Z!
0
0
.i
NAME
EXP.
�
�
o
N
Ea
N
Ns
Es
N
0
N
N
W
Warren
06/30/22
O
O
O
Bishop
X
X
I
I
X
X
X
X
X
X
/
X
X
E
E
E
Scott Clair
06/30/23
X
X
X
X
X
X
X
X
X
X
X
X
X
Christopher
07/01/21
O/
O/
Lawrence
E
E
X
X
X
X
X
X
X
X
X
X
X
Hellecktra
06/30/24
N
N
N
N
N
N
N
Orozco
M
M
M
M
M
M
M
NM
X
X
X
X
O/E
Judy Pfohl
06/30/22
X
X
X
X
X
X
X
X
X
X
X
X
X
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time