HomeMy WebLinkAbout09-12-19 Airport Commission Meeting MinutesSeptember 12, 2019
Page 1
MINUTES
IOWA CITY AIRPORT COMMISSION
SEPTEMBER 12, 2019 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
FINAL
Members Present: Scott Clair (arrived late), Christopher Lawrence, Bob Libby, Judy Pfohl
Members Absent: Warren Bishop
Staff Present: Eric Goers, Michael Tharp
Others Present: Carl Byers, John Moes, Pat Prior, Matt Wolford
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order at 6:01 P.M.
APPROVAL OF MINUTES:
Minutes of the August 22, 2019, meeting were reviewed by Members. It was noted that the
header date is incorrect on the agenda. Libby moved to accept the minutes of the August
22, 2019, meeting as amended. Pfohl seconded the motion. The motion carried 3-0,
Clair, Bishop absent.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Airport Farming Operations
I. Farm Management Agreement — Tharp spoke to Members regarding
this agreement, stating that it is time to either cancel it or continue it. He
gave a brief overview of this agreement, noting that Farmers National
Company has been the farm manager, with John Yeomans being the
representative for the farm management. He finds a farmer who will plant
approximately 112 acres of crop land and the Airport gets roughly $30,000
from this agreement. Tharp noted that tonight, however, is just about
whether the Commission wants to continue with the farm management
agreement as it has been doing. Members agreed that they see no
reason to not continue with the agreement with Farmers National
Company and John Yeomans. Pfohl moved to continue the Farm
September 12, 2019
Page 2
Management agreement. Libby seconded the motion. The motion
carried 3-0, Clair and Bishop absent.
b. Airport Website Updated — Tharp asked Members if they would like to wait until
Clair arrived before having this discussion. Members agreed to move this item
down in the agenda, as needed. Returning to this discussion, Tharp spoke to the
desire to do a redesign of the Airport's web site. He stated that the team from
FUEL is present to help Members figure out what they want in this redesign.
John Moes and Pat Prior with FUEL joined the discussion, further explaining
what their role in this project would be. Members began a discussion of what
they would like to see on the Airport's web site. It was noted that from a pilot's
perspective they would want to know things like whether or not the tie downs are
free, is there overnight parking available, is there a courtesy car available, what
are the fuel prices, and general information about the area. Information about
the FBO would be useful, as well, letting pilots know what services are offered.
Jet Air's web site was recently updated by FUEL and it was noted that there
could be a lot of interaction between the two web sites.
The discussion continued, with Members sharing their ideas of what type of
information would be most helpful for those visiting the Airport. Tharp shared the
various ways the Airport gets information out to the public, such as on Facebook,
through press releases, and various web site calendars. The use of apps was
also briefly touched on, as was YouTube. Members continued to share their
ideas with the FUEL team, speaking to the marketing aspects of a redesign
project.
C. FAAIIDOT Projects
I. Obstruction Mitigation — Tharp stated that they have received back the
information they needed from property owners on tree removals and
replacements. AE Com should have a draft set of plans ready yet this
week, and Tharp stated that once received, they can get these plans to
the FAA for their approval. The bid process will start as soon as the
FAA's approval is given. Tharp stated that since this process has gone
on longer than anticipated, a special meeting or two may be needed so
they can get this project moving forward.
ii. Runway 25 Threshold Relocation — Tharp gave members a brief
rundown on this project.
iii. FY20 Iowa DOT Grant offers — Tharp spoke to these two grants, noting
that they have received them. He gave a brief history of what will be
involved in each project.
1. Consider a resolution accepting a grant offer for
rehabilitation of aircraft apron and taxiway — Lawrence moved
to accept Resolution #A19.12, accepting grant offer for
rehabilitation of aircraft apron and taxiway. Pfohl seconded
the motion. The motion carried 4.0, Bishop absent.
2. Consider a resolution accepting a grant offer for fuel facility
expansion — Lawrence moved to accept Resolution #A19-13,
accepting grant offer for fuel facility expansion. Clair
seconded the motion. The motion carried 4-0, Bishop absent.
September 12, 2019
Page 3
iv. Fuel Farm Expansion — Tharp spoke briefly to this, noting that they will
delay signing the contract on this until they receive the State's signature
on the grant package. This is due to a change in the State's procedures.
1. Consider a resolution approving work order 2 with Bolton and
Monk for professional services for fuel facility expansion
project — Lawrence moved to approve Resolution #A19-14,
approving work order #2 with Bolton and Monk for
professional services for fuel facility expansion project.
Pfohl seconded the motion. The motion carried 4-0, Bishop
absent.
(returned to item b. at this point in the meeting)
d. FBO / Flight Training Reports (item e. was moved up to this point in the
meeting)
L Jet Air — Wolford reviewed the monthly maintenance reports with
Members. Highlights included mowing; self-service fuel nozzle
replacement; purchase of a scissor -lift in collaboration with Jet Air;
prepping for the Sertoma breakfast. A new event this summer was the
Monarch Festival, which went over well according to Wolford. Game day
weekends have now started, which adds to the work around the Airport.
Speaking to Jet Air, Wolford noted that things are staying steady. He
noted that they are looking to add to their crew car fleet.
G. Airport Operations
i. Management — Tharp spoke briefly to this, stating that he is prepping for
the 2021 budget, and that the sub -committee will be hearing from him
soon regarding a meeting. Again he noted that a special Commission
meeting may be needed in order to keep current with budget timeframes.
ii. Budget — Tharp stated that during general pavement inspections, it was
found that there are some spots needing attention. He explained the
locations to Members, adding that he estimates around $4,000 to fix
these.
1. Flight Simulator — Tharp began the discussion, speaking to the
flyer that was created after last month's meeting. The idea is to
send flyers to current pilots and interested parties, asking them to
pre -pay, hopefully to a sufficient enough level, that the Airport
would not have to then put up all the money in order for this
project to get done. The discussion turned to what they might
expect as far as how long it would take to get the pay -back on
such a system. Tharp then spoke to several of the options
available to them, noting some of the costs involved. He also
spoke to some of the costs involved in getting the room readied to
house the system.
Members continued to share their ideas on how they should
proceed with this. At the next meeting, the sub -committee will
have a finalized flyer to mail out. Goers spoke briefly to the
language regarding the 'pre -pay' idea here. He asked how the
Commission would like to handle this and the various other
September 12, 2019
Page 4
aspects of such financing. Members agreed that they need to
move forward with getting this information out to the public.
2. FY2021 Budget —
iii. Events — Tharp stated that there are currently no events planned.
f. Commission Member Reports — None.
g. Staff Report — None.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday, October 10,
2019, at 6:00 P.M. in the Airport Terminal Building. This is the second Thursday of the
month, versus the third.
ADJOURN:
Lawrence moved to adjourn the meeting at 7:35 P.M. Pfohl seconded the motion. The motion
carried 4-0, p absent.
1 s a a I
CHAIRPERSON DATE
September 12, 2019
Page 5
Airport Commission
ATTENDANCE RECORD
2018-2019
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
s
N
o
o
N
a
o
0
0
0
0
0
NAME
EXP.
i
Sd
i
2
i
3
Nis
o
:-�
co
to
em
m
(o
co
co
eo
10
W
Warren
06/30/22
O
Bishop
X
X
X
X
X
X
X
X
X
/E
Scott Clair
06130/23
N
N
N
N
N
N
N
M
M
M
M
M
M
M
X
X
X
Robert Libby
07/01/20
O/
O
X
X
X
E
X
X
!E
X
X
X
Christopher
07/01/21
Lawrence
X
X
X
X
X
X
X
X
X
X
Judy Pfohl
06130/22
N
N
N
N
N
N
M
M
M
M
M
M
X
X
X
X
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time