HomeMy WebLinkAbout02-11-2021 Airport CommissionIOWA CITY AIRPORT COMMISSION
ELECTRONIC MEETING AGENDA
ZOOM MEETING PLATFORM
THURSDAY FEBRUARY 11, 2021 — 6:00 P.M.
Electronic Meeting
(Pursuant to Iowa Code section 21.8)
An electronic meeting is being held because a meeting in person is impossible or impractical
due to concerns for the health and safety of Commission members, staff and the public
presented by COVID-19.
You can participate in the meeting and can comment on an agenda item by joining the Zoom
meeting via the internet by going to: https://zoom.us/meeting/register/tJMlfu-tpi8oEtGey2N5W8rodz-
If you are asked for a meeting ID, enter 978 9658 4285 to enter a 'Waiting Room' for the
meeting. If you have no computer or smartphone, or a computer without a microphone, you
can call in by phone by dialing (312) 626-6799 and entering the meeting ID when prompted.
Providing comment in person is not an option.
1. Determine Quorum
2. Approval of Minutes from the following meetings: 5 min*
January 14, 2021
3. Public Discussion - Items not on the agenda 5 min
4. Items for Discussion / Action:
a. FAA/IDOT Projects: 20 min
i. Obstruction Mitigation
1. Phase 1
2. Phase 2
ii. Runway 25 Threshold Relocation
iii. Fuel Farm Expansion and card reader kiosk replacement
1. Consider a resolution (A21-02) accepting work as complete
b. Airport "Operations" 30 min
i. Management
1. Solar Power Installation project
ii. Budget
iii. Events
1. SCCA Autocross: April 18, June 13, Aug 15
c. FBO / Flight Training Reports 10 min
i. Jet Air
d. Commission Members' Reports 2 min
e. Staff Report 2 min
5. Set next regular meeting for March 11, 2021
6. Consider a motion to adjourn to executive session to evaluate the professional competency of
individuals whose appointment, hiring, performance or discharge is being considered when
necessary to prevent needless and irreparable injury to that individuals' reputations and those
individuals requested a closed session
Evaluation of Airport Manager
7. Adjourn
*The times listed in the agenda are the anticipated duration of that particular agenda item. The actual
discussion may take more or less time than anticipated
if you will need disability -related accommodations in order to participate in this program/event, please
contact Michael Tharp, Airport Manager, at 319-356-5045 or at michael-tarp @io wa-city orcg. Early
requests are strongly encouraged to allow sufficient time to meet your access needs.
Airport Commission Agenda & Info Packet
Meeting Date: February 11, 2021 Page 2 of 21
January 14, 2021
Page 1
MINUTES DRAFT
IOWA CITY AIRPORT COMMISSION
JAN UARY 14, 2021 — 6:00 P.M.
ZOOM MEETING PLATFORM
Members Present: Warren Bishop, Scott Clair, Christopher Lawrence, Hellecktra Orozco,
Judy Pfohl
Staff Present: Eric Goers, Michael Tharp
Others Present: Carl Byers, David Hughes, Ron Roetzel, Matt Wolford
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action
None.
DETERMINE QUORUM:
The meeting was called to order at 6:01 P.M.
APPROVAL OF MINUTES:
The minutes of the December 10, 2020, meeting were reviewed by Members. Pfohl moved to
accept the minutes of the December 10, 2020, meeting as presented. Clair seconded the
motion. The motion carried 5-0.
PUBLIC DISCUSSION: None.
ITEMS FOR DISCUSSION/ACTION:
a. FAA/I DOT Projects
i. Obstruction Mitigation — Tharp stated that things are pretty much the
same as last month — awaiting springtime before they can finalize things.
1. Phase 1
2. Phase 2 — Tharp stated that bids were opened last week, with two
bidders taking part. He recommended the bid be awarded to Rathje
Construction for $208,680. He added that they are the current contractor
for Phase 1, as well. Tharp then responded to Member questions
concerning this project.
a. Consider a resolution accepting bids and awarding
project — Clair moved to accept Resolution #A21-01
awarding the project to Rathje Construction for
$208,680. Pfohl seconded the motion. The motion
carried 5-0.
Airport Commission Agenda & Info Packet
Meeting Date: February 11, 2021 Page 3 of 21
January 14, 2021
Page 2
ii. Runway 25 Threshold Relocation — Tharp stated that they are
coordinating with the FAA offices to get their specs for the PAPI
relocation. Byers stated that he has been working with the FAA and that
the hope is to have an early design set by the end of the month, which
would include the construction phasing plan. He noted some of the areas
needing upgrading. Byers then responded to questions regarding the
time frame and phasing of these items.
iii. Fuel Farm Expansion and card reader kiosk replacement — Tharp
stated that they are waiting for the fuel testing to happen. He explained
the process, noting that once they move forward with this they will be
closer to using the new tank. Byers noted a minor issue with power,
stating that they need to figure out where the obstruction is.
b. Airport Operations
i. Management — Tharp noted that his evaluation will be on next month's
agenda. He briefly explained how this is typically handled.
1. Solar Power Installation project — Tharp spoke to this project,
noting that he met with Byers earlier today to discuss the RFR
The Commission should have something to review before too
long, according to Tharp.
ii. Budget — Tharp stated that he did not have many comments or questions
regarding his presentation to the City Council recently.
iii. Events — Tharp noted that the SCCAAutocross club gave him their dates
for 2021 events. He added that Summer of the Arts is interested in
continuing their drive-in movie series this summer.
1. SCCA Autocross: April 18, June 13, August 15
C. FBO / Flight Training Reports
i. Jet Air — Matt Wolford reviewed the monthly maintenance reports. For
December, the biggest item was snow removal, with over a foot of snow
within a relatively short period of time. He added that it took a while to get
the compacted snow removed. The City came out at one point with an
end -loader and a blower to help with removal. Wolford then spoke to the
need to change out the blade on the new truck they have, one that would
throw the snow. Tharp is still awaiting a price quote for this from the
Equipment Division at the City. Speaking to Jet Air, Wolford stated that
the weather has been somewhat of a hindrance.
d. Commission Member Reports — None.
e. Staff Report — Tharp stated that he will be out of the office tomorrow. Also, the
Iowa Aviation Conference has been rescheduled to 2022, typically held in April of
each year. This year, Tharp stated that he is involved in planning an on-line
version of a brief update typically given each year. This will take place on April
14, 2021.
SET NEXT REGULAR MEETING FOR:
Airport Commission Agenda & Info Packet
Meeting Date: February 11, 2021 Page 4 of 21
January 14, 2021
Page 3
The next regular meeting of the Airport Commission will be held on Thursday, February 11,
2021, at 6:00 P.M. via the Zoom meeting platform.
ADJOURN:
Bishop moved to adjourn the meeting at 6:23 P.M. Lawrence seconded the motion. The motion
carried 5-0.
CHAIRPERSON DATE
Airport Commission Agenda & Info Packet
Meeting Date: February 11, 2021 Page 5 of 21
January 14, 2021
Page 4
Airport Commission
ATTENDANCE RECORD
2020-2021
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Airport Commission Agenda & Info Packet
Meeting Date: February 11, 2021
Page 6 of 21
Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045
Resolution number
Resolution accepting the work for the Fuel Tank System
Expansion project
Whereas, our engineering consultant, Bolton & Menk, has reported that the work associated
with this project has been completed by Central Petroleum Equipment Co. of Blue Grass, Iowa,
and has recommended that the work be accepted as complete; and
Whereas, the final contract price is $ 200,258.53, which is established from the original contract
cost of $177,228.25 and change order No. 1 for $ 23,030.28.
Now, Therefore, be it resolved by the Iowa City Airport Commission:
1. Said improvements are hereby accepted by the Iowa City Airport Commission.
Passed and approved this day of
Chairperson
Attest:
Secretary
It was moved by
adopted, and upon roll call there were
Ayes
and seconded by
Nays
Ap prov d by
if
City Attorney's Office
Absent
2021.
the Resolution be
Bishop
Clair
Lawrence
O rozco
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Airport Commission Agenda & Info Packet
Meeting Date: February 11, 2021 Page 21 of 21
Date
Maintenance Needed
Action Taken
Required Parts/Equipment
Cost
1/1/2021
New Snow Fall Event
Clear Rwy 7-25, 30-12, Twy A, T-Hangers
All Snow removal Equipment
N/A
1/2/2021
Compacted Snow On Runway
Brush Runway 7-25, Continue all Surfaces
All Snow removal Equipment
N/A
1/2/2021
Ice on rwy 7-25
Spread rwy de ice pellets
Red truck, spreader
N/A
1/3/2021
Snow by hangars
Plowed in front of doors
Pickup trucks
N/A
1/4/2021
Snow between north Ts
Plowed
Yellow truck
N/A
1/5/2021
Snow pilled up at terminal parking lot
Removed snow
Bob cat
N/A
1/6/2021
Snow melting at OPL
Cleaned up melted snow and ice
Bob cat
N/A
1/7/2021
Snow melting on rwy 12-30
Removed snow from surface
Yellow truck + plow
N/A
1/7/2021
Snow melting on taxiways
Removed snow and ice from surface
Yellow truck + plow
N/A
1/8/2021
Snow melting on side walks at terminal
Removed snow and ice
Ice melt and shovels
N/A
1/9/2021
Ice on taxi ways
Spread ice melt
Red truck and spreader
N/A
1/10/2021
Melting snow at South Ts
Cleaned up melted snow and ice
Red truck
N/A
1/11/2021
Snow on terminal ramp melting
Cleaned up melted snow and ice
Red truck and gray truck
N/A
1/11/2021
Restroom at hangar 72 dirty
Cleaned and restocked
Soap, toilet paper, paper towels
N/A
1/12/2021
Snow in front of hangar doors south Ts
Cleaned in front of hangar doors
Bob cat
N/A
1/12/2021
Restroom at North Ts dirty
Cleaned and restocked
Soap, toilet paper, paper towels
N/A
1/12/2021
Hangar 7 needed snow removed
Removed snow
Bobcat
N/A
1/12/2021
Drains need to be unburied at the north T's
Drains were unburied
Bobcat
N/A
1/14/2021
Snow on the way ready plow equipment
Refueled city equipment
At city depot
N/A
1/14/2021
Snow on the way ready plow equipment
Filled DEF tractor, yelow plow truck
At city shop
N/A
1/14/2021
Farm tank sump hoses warn out
Purchased sump drain hoses
Custom hose Cedar Rapids
$230.33
1/15/2021
Snow on the ground
Cleaned up all areas
Yellow truck, 2 pickup trucks
N/A
1/15/2021
Snow on the ground
Cleaned up all areas
Red tractor
N/A
1/15/2020
Farm tank sump hoses warn out
Installed hoses on avgas farm sumps
New drain hoses, general tools
N/A
1/18/2021
Restrooms at North Ts and hangar 72 dirty
Cleaned and restocked
Soap, toilet paper, paper towels
N/A
1/18/2021
Restroom at North T needs tp dispenser
Installed new toilet paper dispense
Basic tools
N/A
1/18/2021
Restroom at hangar 72 needs tp dispenser
Installed new toilet paper dispenser
Basic tools
N/A
1/19/2021
Snow piles near taxiway edges too high
Condensed snow piles
Red tractor
N/A
1/19/2021
Need water detection kit for fuel farm
Shell water detection kit
Aircraft spruce
$59.18
1/20/2021
2 lights inop rwy 7-25
Replaced bulbs
2 new rwy bulbs
N/A
1/21/2021
Several bulbs burned out in terminal
Replaced bulbs
Bulbs and ladder
N/A
1/22/2021
Restrooms at North Ts and hangar 72 dirty
Cleaned and restocked
Soap, toilet paper, paper towels
N/A
1/23/2021
1/24/2021
Snow on airport surfaces
Plowed, brushed snow
Snow removal equipment, 3 guys
N/A
1/25/2021
Snow at pip area
Plowed sidewalk
Chevy truck
N/A
1/25/2021
Snow at creek to south river side dr
Plowed sidewalk
Chevy truck
N/A
1/25/2021
Sidewalks icy at terminal
Spread salt
Salt
N/A
1/25/2020
Ice melt for city sidewalks
Ice melt bought
Purchased at Menards
$23.30
1/25/2021
Snow on airport surfaces
Plowed., brushed snow
Snow removal equipment, 3 guys
N/A
1/26/2021
Snow on airport surfaces
Plowed, brushed snow
Snow removal equipment, 3 guys
N/A
1/26/2021
Sidewalks snow & ice at terminal
Shoveled sidewalks & put icemelt down
Salt
N/A
1/27/2021
Snow in front of T-Hangars
Moved snow from T-Hangars
Red Tractor
N/A
1/28/2021
Snow drifts on rwys and taxiways
Plowed areas
Yellow truck and red truck
N/A
1/28/2021
Self serve card readers inop
Clened jet a reader, card sytem cleaner
Swipe cleaner
N/A
1/29/2021
Self serve card readers inop
Called QT to reinstal software
Qt installed system software
N/A
1/29/2021
Self serve pumps need covers
Ordered 2 covers for self serve terminals
QT/2 covers per M. Tharp
N/A
1/29/2021
Red tractor 993 to city shop
Took 993 to city shop scheduled MX
993
N/A
1/30/2021
Red tractor 993 done with MX
Brought back 993
993
N/A
1/31/2021
Snow on airport surfaces
Plowed all areas
Snow removal equipment, 3 guys
N/A
Total
$312.81