HomeMy WebLinkAbout04-14-2021 Community Police Review BoardMEMORANDUM
COMMUNITY POLICE REVIEW BOARD
A Board of the City of Iowa City
DATE: April 8, 2021
TO: CPRB Members
FROM: Chris Olney
RE: Board Packet for meeting on Wednesday April 14, 2021
Enclosed please find the following documents for your review and comment at the next hoard meeting:
• Agenda for 4/14/2021
• Minutes of the meeting on 3/9/2021
• Minutes of meeting on 3/26/2021
• ICPD General Order 07-03 (Fiscal Management)
• ICPD General Order 89-05 (Radio Communications Procedure)
• ICPD Use of Force Review/Report February
• Correspondence from Carol deProsse, Joni Bosch
• Letter from Geoff Fruin City Manager -Update on CPRB Recommendations to City Council
• Letter from Sue Dulek Assistant City Attorney -Draft Ordinance Amendment
• Draft Memo #2 -Suggested revision to ICPD General Order 99-10 (Domestic Violence)
• Draft Memo #2 -Suggested revision to ICPD General Order 99-08(Body Worn Cameras and
In -Car Recorders)
• Office Contacts —March 2021
• Complaint Deadline
COMMUNITY POLICE REVIEW BOARD
WEDNESDAY, APRIL 14, 2021
Electronic Special Formal Meeting — 5:30 PM
ZOOM MEETING PLATFORM
Electronic Meeting
(Pursuant to Iowa Code section 21.8)
An electronic meeting is being held because a meeting in person is impossible or impractical due to
concerns for the health and safety of Commission members, staff and the public presented by
COVID-19.
You can participate in the meeting and can comment on an agenda item by going to
https://zoom.us/webinarZregister/WN 9srHZNpUTb6WGMIO-vd� via the internet to visit the
Zoom meeting's registration page and submit the required information.
Once approved, you will receive an email message with a link to join the meeting. If you are asked
for a meeting or webinar ID, enter the ID number found in the email. A meeting password may also
be included in the email. Enter the password when prompted.
If you have no computer or smartphone, or a computer without a microphone, you may call in by
telephone by dialing (312) 626-6799. When prompted, enter the meeting or webinar ID. The ID
number for this meeting is: 933 5213 5772
Once connected, you may dial *9 to "raise your hand," letting the meeting host know you would like
to speak. Providing comments in person is not an option.
ITEM NO. 1 CALL TO ORDER and ROLL CALL
ITEM NO. 2 CONSIDER MOTION ADOPTING CONSENT CALENDAR AS PRESENTED OR
AMENDED
• Minutes of the meeting on 03/09/21
• Minutes of the meeting on 3/26/21
• ICPD General Order 07-03 (Fiscal Management)
• ICPD General Order 89-05 (Radio Communications Procedure)
• ICPD Use of Force Review/Report February
• Correspondence from Carol deProsse, Joni Bosch
ITEM NO. 3 NEW BUSINESS
• Discussion of CPRB Recommendations to City Council
• Discussion of Draft Ordinance Amendment
ITEM NO. 4 OLD BUSINESS
• ICPD General Order 99-10 (Domestic Violence), Section J
• ICPD General Order 99-08 (Body Worn Cameras and In -Car Recorders)
ITEM NO. 5 PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA (Commentators shall address
the Board for no more than 5 minutes. The Board shall not engage in discussion with
the public concerning said items).
ITEM NO. 6 BOARD INFORMATION
ITEM NO. 7 STAFF INFORMATION
ITEM NO. 8 MEETING SCHEDULE and FUTURE AGENDAS
• May 11, 2021, 5:30 PM, Electronic Zoom Meeting
• May 17, 2021, 5:30 PM, Community Forum Electronic Zoom Meeting
• June 8, 20217 5:30 PM, Electronic Zoom Meeting
• July 13, 2021, 5:30 PM, Electronic Zoom Meeting
ITEM NO. 9 CONSIDER MOTION TO ADJOURN TO EXECUTIVE SESSION based on Section
21.5(1)(a) of the Code of Iowa to review or discuss records which are required or
authorized by state or federal law to be kept confidential or to be kept confidential as a
condition for that government body's possession or continued receipt of federal funds,
and 22.7(11) personal information in confidential personnel records of public bodies
including but not limited to cities, boards of supervisors and school districts, and 22-7(5)
police officer investigative reports, except where disclosure is authorized elsewhere in
the Code; and 22.7(18) Communications not required by law, rule or procedure that are
made to a government body or to any of its employees by identified persons outside of
government, to the extent that the government body receiving those communications
from such persons outside of government could reasonably believe that those persons
would be discouraged from making them to that government body if they were available
for general public examination.
ITEM NO. 10 ADJOURNMENT
If you will need disability -related accommodations in order to participate in this program/event, please contact
Chris Olney at 319-356-5043, Christine-Olney@iowa-city.org. Early requests are strongly encouraged to allow
sufficient time to meet your access needs.
DRAFT
COMMUNITY POLICE REVIEW BOARD
MINUTES — March 9, 2021
Electronic Meeting (Pursuant to Iowa Code section 21.8)
An electronic meeting was held because a meeting in person was impossible or impractical due to
coneernc for the health and safety of Board members, staff and the public presented by COVID-19.
CALL TO ORDER:
MEMBERS PRESENT:
MEMBERS ABSENT:
STAFF PRESENT:
STAFF ABSENT:
OTHERS PRESENT:
Chair David Selmer called the meeting to order at 5:34 p.m.
Jerri MacConnell, Amanda Nichols, Orville Townsend
Latisha McDaniel
Staff Chris Olney/Kellie Fruehling, Legal Counsel Patrick Ford
None
Iowa City Police Chief Dustin Liston
RECOMMENDATIONS TO COUNCIL
None
CONSENT CALENDAR
Motion by Townsend, seconded by MacConnell, to adopt the consent calendar as presented.
• Minutes of the meeting on 2/9/21
• ICPD General Order 17-02 (Contractual Agreements and Contacted Duty Employment)
• ICPD General Order 17-06 (Less Lethal Weapons)
• ICPD General Order 17-03 (Firearms)
• ICPD General Order 99-04 (Canine Operations)
• ICPD Use of Force Review/Report January
• Correspondence from Jessica Kramer (Staff response included)
Motion carried, 4/0, McDaniel absent.
NEW BUSINESS
Web -Site Recommendations Discussion
Selmer thanked staff for adding the police general orders link to the CPRB's web page. He found it to
be helpful. Selmer asked the Board if they had anymore recommendations for improving the web page.
Nichols suggested having the CPRB meetings live streamed via Facebook, she felt having more social
media presence would help with public awareness as well as transparency. Selmer agreed adding it
would also be nice for the public to have access to recordings of past meetings. Fruehling explained
this request would likely need to go through City communications department and that staff will check
into the feasibly of live streaming and report back to the Board.
COLD BUSINESS
Community Forum
The Board reviewed draft forum information and agreed to proceed as drafted. Selmer noted the forum
will be held be held via Zoom on May 17th and have two topics, (1) meet the new Police Chief and (2)
discussion of the CPRB recommendations report submitted to City Council.
CPRB
Larch 9, 2021 DRAFT
ICPD General order 99-10 Domestic Violence Section J
Selmer asked the Board for comments on the draft recommendation letter which now includes the
additional language as suggested at the previous meeting. Townsend thought the draft submitted
looked good and thanked Selmer for all of his hard work putting it together.
Townsend asked Chief Liston if he thought it was possible to get the recommendation added to the
general order. Chief Liston explained once the recommendation letter from CPRB was received he
would need to meet with the City Attorney to discuss the proposal.
Chief Liston noted the draft recommendation letter included language regarding revoking an officer's
certification and stated the City does not have control of or the authority to revoke an officer's
certification. The Iowa law enforcement academy that has the authority for revocation, however the
police department does have control over an officer's employment with the City.
Townsend stated he felt it was important for the City to send a message that even if the State
certification is not revoked the City can still control the officer's employment with the City.
Legal Counsel Ford agreed with the Chief as certification revocation being the State Law and advised
the Board that it could choose to remove reference to revoking a certification in the recommendation
because it was not in the purview of the police department.
The Board agreed to eliminate language regarding revoking a law enforcement officer's certification.
Selmer volunteered to amend General order 99-10 recommendation letter and include the new draft in
the next meeting packet for the Board to review.
ICPD General order 99-08(Body Worn Cameras and In -Car Recorders
Selmer explained the draft recommendation proposal for revisions to General order 99-08 (Body Worn
Cameras and In -Car Recorders was broken into two subjects, 1) Video Distribution Process and 2)
Discipline. He noted he would like the board to discuss each subject separately.
1) Video Distribution Process:
Selmer noted the draft included Nichols proposed recommendation to include the CPRB as a
secondary check/review prior to any video deletion. Townsend stated he supported the
recommendation and felt it would be appropriate to have a second set of eyes reviewing the video
considering the temperature around the county regarding the very same thing.
Selmer asked Chief Liston what was actually being deleted and the average weekly amount of time he
spent reviewing video to be deleted. Chief Liston noted the police department has never deleted a
video and stated any video that is unintentionally captured, invasive or private, not pertinent to any case
or inquiry is redacted and kept for the standard retention period as set in policy. Selmer asked how it is
decided what is redacted. Chief Liston noted it is typically the City Attorney's office or the County
Attorney if it was evidence.
Selmer questioned why the authority for deletion is in the general order if deletions have never occurred
and should it be removed from the general order. Chief Liston stated once the CPRB submits a final
recommendation he would have discussions with the City Attorney's office on those recommendations
for change.
Legal Counsel Ford advised the Board that requesting the authority to review video would require an
amendment to the ordinance as the powers of the Board come from the ordinance. The Board currently
has two broad categories of power 1) to review complaints that are filed and 2) review and make
recommendations about changes to police policies, practices and procedures.
CPRB
March 9, 2021 DRAFT
Selmer stated his main concern has been that the Chief had sole discretion for deletion of video
however, if the deletion authority is removed from the general order it would be a moot point. Selmer
suggested amending the draft recommendation to remove authority for deletion. He would then like to
wait to see how the Chief responds once the final recommendation is submitted.
2) Discipline
Selmer asked if the Board had any comments regarding recommendations listed under discipline. He
stated this was a draft and can be amended as needed. Nichols stated she was comfortable with what
was drafted, however she felt it should be a stronger consequence for intentionally turning off a
camera and suggested that "be subject to" is changed to "should result" in suspension or termination.
Chief Liston asked Selmer for clarification as to the section in the draft recommendation that refers
to;" if any employee did not activate or improperly shut off a recording device, it shall be presumed that
employee did so intentionally". Selmer explained the intent was to place the burden of proof on the
officer. He felt if an officer shut off their camera in the middle of a situation, they would need to have a
good justified reason for doing so.
Chief Liston stated he had questions over the part where it stated, "does not activate". He explained
there are certain scenarios where this could happen such as when an officer jumps out of their car to
handle a rapidly evolving situation and doesn't hit the button and noted that there is a distinction of not
activating versus intentionally turning off. Selmer agreed that would be a case where there should be
no presumption of intentionally not activating a recording device and suggested removing the language
referring to "did not activate an in car or body camera".
The board agreed to have Nichols and Selmer make amendments to the recommendations as
discussed and submit a revised draft to be reviewed by the board at the next meeting.
PUBLIC DISCUSSION
None.
BOARD INFORMATION
None.
STAFF INFORMATION
None.
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change)
• April 13, 2021, 5:30 PM, Electronic Zoom Meeting
• May 11, 2021, 5:30 PM, Electronic Zoom Meeting
• May 17, 2021, 5:30 PM, Community Forum Electronic Zoom Meeting
June 8, 2021, 5:30 PM, Electronic Zoom Meeting
• July 13, 2021, 5:30 PM, Electronic Zoom Meeting
EXECUTIVE SESSION
Motion by Townsend, seconded by Nichols to adjourn into Executive Session based on Section
21.5{1 }(a) of the Code of Iowa to review or discuss records which are required or authorized by state or
federal law to be kept confidential or to be kept confidential as a condition for that government body's
possession or continued receipt of federal funds, and 22.7(11) personal information in confidential
personnel records of public bodies including but not limited to cities, boards of supervisors and school
districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized
elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are
CPRB
March 9, 2021
DRAFT
made to a government body or to any of its employees by identified persons outside of government, to
the extent that the government body receiving those communications from such persons outside of
government could reasonably believe that those persons would be discouraged from making them to
that government body if they were available for general public examination.
Motion carried, 4/0, McDaniel absent. Open session adjourned at 6:20 P.M.
REGULAR SESSION
Returned to open session at 7:39 P.M.
Motion by Selmer, seconded by Townsend to set level of review for CPRB Complaints #20-02,
20-05,20-06,20-07,20-08 to 8-8-7(B)(1 )(b), Interview/meet with complainant and 8-8-7(B)(1 )(d),
Request additional investigation by Police Chief or City Manager, or request police assistance in the
Board's own investigation.
Motion carried, 4/0, McDaniel absent.
Motion by Selmer, seconded by Townsend requesting a deadline extension for the filing of the Public
report with the City Council on Complaints #20-02,20-05,20-06,20-07,20-08 to 90 days from the receipt
of the Police Chief's additional investigation report.
Motion carried, 4/0, McDaniel absent.
ADJOURNMENT
Motion for adjournment by Selmer, seconded by Nichols
Motion carried, 4/0, McDaniel absent.
Meeting adjourned at 7:41 P.M.
COMMUNITY POLICE REVIEW BOARD
ATTENDANCE RECORD
YEAR. 2020 - 2021
(MeetingDate
5112/20
619120
7/14/20
8/18/20
918120 9/21/20 10/15/20 10/23/20 11/10/20
1218120
12/22/20
1112/21
219121
319121
NAME
FORUM
Monique
X
X
------
Galpin
Jerri
O
X
X
X X X O/E X
X
X
X
X
X
MacConnell
Latisha
O
X
X
X
O/E X X X X
X
X
X
X
O/E
McDaniel
Amanda
X
X
X X X X X
X
O/E
X
X
X
Nichols
David
X
X
X
O/E
X X X X X
X
X
X
X
X
Selmer
Orville
X
X
X
X
X X X X X
X
X
X
X
X
Townsend
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
-- = Not a Member
Draft
COMMUNITY POLICE REVIEW BOARD
MINUTES — March 26, 2021
Electronic Meeting (Pursuant to Iowa Code section 21.8)
An electronic meeting was held because a meeting in person was impossible or impractical due to
concerns for the health and safety of Board members, staff and the public presented by COVID-19.
CALL TO ORDER:
MEMBERS PRESENT:
MEMBERS ABSENT:
STAFF PRESENT:
STAFF ABSENT:
Chair David Selmer called the meeting to order at 6:05 p.m.
Jerri MacConnell, Amanda Nichols (6:06 pm), Orville Townsend
Latisha McDaniel
Staff Chris Olney/Kellie Fruehling, Legal Counsel Patrick Ford
None
OTHERS PRESENT: None
EXECUTIVE SESSION
Motion by Selmer, seconded by MacConnell to adjourn into Executive Session based on Section
21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or
federal law to be kept confidential or to be kept confidential as a condition for that government body's
possession or continued receipt of federal funds, and 22.7(11) personal information in confidential
personnel records of public bodies including but not limited to cities, boards of supervisors and school
districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized
elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are
made to a government body or to any of its employees by identified persons outside of government, to
the extent that the government body receiving those communications from such persons outside of
government could reasonably believe that those persons would be discouraged from making them to
that government body if they were available for general public examination.
Motion carried, 3/0, McDaniel, Nichols absent. Open session adjourned at 6:05 P.M.
REGULAR SESSION
Returned to open session at 6:21 P.M.
ADJOURNMENT
Motion for adjournment by Selmer, seconded by MacConnell
Motion carried, 4/0, McDaniel absent.
Meeting adjourned at 6:21 P.M.
COMMUNITY POLICE REVIEW BOARD
ATTENDANCE RECORD
YEAR 2020 - 2021
(Meeting Date)
6/9/20
7/14/20
8/18/20
9/8/20
9/21/20
10/15/20
10/23/20
11/10/20
12/8/20
12/22/20
1/12/21
2/9/21
3/9/21
3/26/21
NAME
FORUM
Monique
X
------
Oalpin
Jerri
O
X
X
X
X
X
O/E
X
X
X
X
X
X
X
MacConnell
Latisha
X
X
X
O/E
X
X
X
X
X
X
X
X
O/E
O
McDaniel
Amanda
X
X
X
X
X
X
X
X
O/E
X
X
X
X
Nichols
David
X
X
O/E
X
X
X
X
X
X
X
X
X
X
X
Selmer
Orville
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Townsend
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
-- = Not a Member
Date of Issue
March 29.2021
Effective Date
March 29.2021
Reevaluation Date
March 2024
C.A.L. E.A. 17.1.1917.2.1
17.2.2,17.3.1,17.4.1-17.4.3,17.5.1-17.5.3
INDEXAS:
ADM 09.1
FISCAL
MANAGEMENT
General Order Number
07- 03
Section Code
ADM- 09
Amends / Cancels
Reference
Fiscal Management
Budget
Emergency p Expenditures �?
�•
1. PURPOSE '+
..wKny.i hr . ..1 yNM i
The purpose of this order is to establish policy and procedure related to
Departmental budgeting, accounting and fiscal control procedures.
co
II. POLICY
It is the policy of the Iowa City Police Department to conduct all fiscal matters of the
agency in accordance with the established controls and procedures of the City of Iowa
City and applicable Iowa law.
ADM 09.2
III. DEFINITIONS
Fiscal Year —July 1 through June 30 of each year.
Appropriation —Money allocated to the Police Department to spend for authorized
purposes, such as for personnel services, operating expenses, capital outlay, etc.
Encumbrance — A commitment in the form of a purchase order, contract, salary, or
similar item that will become payable when goods are delivered or services rendered.
Unencumbered Balance —That part of an appropriation or allotment that has not been
committed and is thus available for expenditure.
IV. PROCEDURES
A. FISCAL MANAGEMENT AUTHORITY AND RESPONSIBILITY
13
Ca
1. The Chief of Police is responsible for the fiscal management of the Police
Department.
2. The City Finance Department is responsible for supervising the fiscal
management of all City Departments and for maintaining accurate and
thorough records of all financial transactions.
3. The Chief of Police, in cooperation with the City Manager, will annually prepare
and submit an operating and capital budget for the Department, subject to the
review and approvalaof the City Council.
FISCAL MANAGEMENT FUNCTION
The Chief of Police may delegate part or all of this duty to other departmental
personnel. Generally, all aspects of the budget process, including e-,b
monitoring of budget expenditures, will be performed by t e ,,,.,Division
Commanders under the Chiefs guidance and control..1
BUDGET PREPARATION
• ly
N rt1.11�
1 _ The Department budget will be prepared on an annual basis and will 'be
developed in cooperation with all organizational components and command
staff.
2. The Department's budget requests will be prepared and submitted via the
City's financial software system. The City Manager will review the requests
and based on overall financial direction provided by the City Council,
recommend a budget for the Police Department.
Al
E.
F.
ADM 0 9.3
BUDGET RECOMMENDATIONS
1. The Division Commanders will monitor and evaluate their Division's budget
areas for problems and/or deficiencies. They are responsible for making
recommendations for adjustments during the annual budget preparation.
2. The Division Commanders will address fiscal objectives in regard to their
specific program areas in their annual budget request forms. This will be
submitted to the Chief of Police.
3. Each year the City Finance Department will publish a budget calendar stating
due dates for review of budget requests.
ACCOUNTING SYSTEM — (MONTHLY STATUS REPORTS}
1. Each month, the Chief of Police will receive a current status report from the
Administrative Assistant that details the following:
a. Description and initial appropriation for each line item budget amount.
b. Total expenditures and encumbrances made from the beginning of the
fiscal year to date.
c. Current unencumbered balance.
d. Percentage of each account spent.
EMERGENCY EXPENDITURES / FUND TRANSFERS
1. In unanticipated situations, where it is determined by the City Manager there is
an immediate threat to the public safety or welfare, the Chief of Police may
obtain immediate approval from the City Manager for emergepy, expenditures
or emergency rental agreements, i.e., additional equipmenf,` {gsUppHes, etc.
Also, see the City of Iowa City Purchasing Procedures Manual; 'Empt gency
Procurement Section.;
2. The Chief of Police may also request, from the City of low4^.,a, , ty Finance+
Department, budget transfers be made from one budgetary area 0"* another to
compensate for emergency expenditures, i.e., additional funds for ovartime
expended due to an emergency situation.
3. The City also maintains a contingency in the general fund annually for
unanticipated expenditures for all general government programs including
public safety.
ADM 09.4
G. INDEPENDENT AUDIT
1. The City of Iowa City Finance Department arranges for a comprehensive
independent audit of all City accounts each year by contracting with an
independent auditing firm.
H. EQUIPMENT REQUISITIONS AND PURCHASES
1. All purchases of equipment, supplies, etc., will follow the procedures set forth in
the City of Iowa City Purchasing Procedures Manual, to include the minimum;
a. Specifications for items requiring standardized purchases;
b. Bidding procedures;
c. Criteria for selection of vendors and bidders.
d. All computer equipment, software and services need pre -approval from
ITS.
2. General guidelines
a. Requests for expenditures up to $1500 may be approved by the
Commander of Field Operations or Administrative Services. All requests
for expenditures over $1500 will be forwarded through the chain of
command to the Chief of Police or designee for approval.
b. After the Chiefs approval, all purchasing requests will be submitted to
the City Finance Department to ensure that the items requested are
budgeted and the funds are available. This part of the process includes
review of all requests by the City's purchasing agent, the attainment of
any necessary comparative prices, and if required by the poligy; the
submission of a completed purchase order to the City "Manager for
approval.
:• f' w
J. Maintenance of Cash Funds
1. The department shall maintain various cash accounts in orderzlb
perform specific duties. Maintenance and record keeping�of eq hh
cash account shall be assigned to one employee in the division+ with
functional responsibility for the account. The employee shall submit
quarterly reports to the commander of support service for review.
2. All cash funds will follow the procedures set forth in the City of Iowa
City's Receipts/Deposits Policy, Starting Change Policy, and the
Petty Cash Policy.
ADM 09.5
3. A cash account reporting form/ledger shall be utilized to report
quarterly cash account activities. The cash account reporting form
shall include a balance sheet indicating initial balance, credits (cash
income received), debits (cash disbursed), and the ending balance.
4. The review of quarterly cash account reporting shall include a
review of all credits, debits, and verification of the ending balance in
the account.
5. Receipts or other documentation shall be created for the
acceptance or disbursement of any cash.
6. The chief of police shall authorize any cash expenditure in excess
Of $15000.00.
7. Authorized employees of divisions that manage cash accounts are
allowed to disburse cash as necessary to complete transactions in
which the department is accepting fees. Disbursement of funds
through shall be limited to making correct change during a
transaction. Any other disbursement of funds through the accounts
managed must have supervisor approval.
8. An employee must have supervisor approval to disburse cash from
the investigation expense fund. t..,.
7
9. Only employees authorized to administer the alcohol and--tobY cco
compliance checks shall have the authority to disperse o"ash f6t the
purpose alcohol and tobacco compliance.;_
10. Authorized Cash Accounts.`�.,r
A. Communications
Station masters may receive cash for the payment of parking
tickets after normal business hours. Cash payment is allowed
in two instances; first as a result of a vehicle being impounded
and payment for the parking ticketls prior to the vehicle being
released, and second, payment of parking tickets for vehicles
on the tow list, discovered in violation, to prevent them from
being towed.
In instances where an individual is claiming their vehicle that
has been impounded and parking ticketls have been issued
(either as a result of an impound or an amount from the tow
list), the cash payment is to be noted on the bottom of the
impound report. The pink copy of this report will be placed
with the cash in a sealed envelope and placed in the locked
ADM 09.6
parking ticket box. Parking and Finance Divisions will insure
that the cash and the amount due for the released vehicle are
the same.
In instances where parking tickets must be paid to avoid a
vehicle from being impounded, station masters are to fill out
the City of Iowa City carbon receipt book. Additional
information documented on the form will include the vehicle's
license plate information and parking ticket number (when
known). The amount due would be the amount listed on the
tow list. The cash along with the yellow copy will be put into a
sealed envelope and placed in the locked parking ticket box.
The customer will be given the original copy. The Police
Department will retain the pink copy. Parking and Finance
Divisions will insure that the cash and the amount due for the
released vehicle are the same.
There may be instances where payment for some commodity
is received at the front desk. When this happens, station
masters are to document the cash sale on a City of Iowa City
carbon receipt book. The yellow copy, along with the cash, will
be placed in a sealed envelope and forwarded to the
Administrative Coordinator. The Administrative Coordinator
will verify the amount and direct a cash deposit to the
appropriate account. On a quarterly basis, the deposits are to
be matched with the copies of the receipts on file and a report
and a report will be filed with the Captain of Support Services
documenting all transactions and receipted cash for that
period.
fer`ar � lest' � }
Mr.
,ye�e.Ne, ��
'. lf' .Je 'al. {
B. Records
M14M-eY �
'fri 1
Record Technicians may take cash/check payments for
various reports and documentation for which'' a`. „chafge is
made. When cash is received for an item, the ar�Ount �jll be
entered into the cash register and money placed into the -cash
drawer. The cash register will print a receipt for the cusfamer
as well as keep a record of the total amount of
cash/transactions that are housed in the drawer. On a weekly
basis, a report documenting the total receipts for the week will
be run and matched with the cash in the drawer. Accumulated
revenue and a copy of the register receipt will be deposited the
Finance Department on a weekly basis. The Finance
Department will verify the amount and issue a receipt. On a
quarterly basis, deposits are to be matched with the copies of
the receipts on file from the cash register with and a report will
be filed with the Captain of Support Services documenting all
transactions and receipted cash for that period. The cash
drawer will be locked at all times the Records Division is not
open for service.
ADM 09.7
C. Animal Services
The Animal Care and Adoption Center may collect fees for
services and merchandise. Each time a cash/check payment is
received, a computerized receipt will be generated identifying the
service/merchandise and the amount received. The transaction
will be entered into the cash register where the money is stored
and a running record of monies received is documented. At the
end of each business day, the cash register will be closed out and
all monies counted (less $100 for making change) and placed into
a locked bank deposit bag along with the completed deposit slip.
The locked bank deposit bag will then be placed into a drop safe.
The following business day, the animal service supervisor, or their
designee in case of absence, will reconcile daily cash, check, and
credit card transactions, Deposits will be made with the Finance
Department who confirms the reconciliation. on a quarterly basis,
a report will be filed with the Captain of Support Services
documenting all transactions and receipted cash for that period.
D. Investigations
The Investigations Commander may maintain the following 3
cash funds:
Investigative funds: These budgeted funds are used by the
Department for the purchase of evidence, payment of
cooperating individuals, and alcohol/tobacco stings. These
funds will be audited yearly by the Captain of Support
Services.
Iowa City Police department Restitution Fund: These funds
are accumulated by court order from defendants to pay
restitution to the Iowa City Police Department for unrecovered
buy money used from an Iowa City fund. These funds are
used for the purchase of evidence and payment to cooperating
individuals. These funds will be audited yearly by the Captain
of Support Services./�
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Johnson County Drug Task Force Restitution FuThose
funds are accumulated by court order from def Otntstq pay
restitution to the Iowa City Police Department for.'1 `"mn ' '" "
�r�recovered� ""' "1
buy money used from a Johnson County Drug T.8:kFore
fund. These funds are used for the purchase ofr6*en,,.e and x .
payment to cooperating individuals by the Task,,Force. These
funds will be audited yearly by the Captain of Support
Services.
The Investigations Commander will maintain a ledger for these
funds. Money from these funds may be distributed to
ADM 09.8
members of the Department and the Johnson County Drug
Task Force for investigation purposes. On a quarterly basis, a
report will be filed with the Captain of Support Services
documenting all transactions for that period.
Members of the Department and Johnson County Drug Task
Force will maintain a ledger for any funds received. On a
quarterly basis, a report will be filed with the Captain of
Administrative Services documenting all transactions for that
period. These funds will be audited yearly by the Captain of
Support Services.
Dustin Liston, Chief of Police
WARNING
This directive is for departmental use only and does not apply in any criminal or
civil proceeding. The department policy should not be construed as a creation of
higher legal standard of safety or care in an evidentiary sense with respect to
third -party claims. Violations of this directive will only form the basis for
departmental administrative sanctions.
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REDLINE VERSION
Red highlights are deletions
Green highlights are additions
ADM 09.1
FISCAL
MANAGEMENT
Date of Issue General Order Number
March 29, 2021 07- 03
Effective Date Section Code
March 29, 2021 ADM- 09
'i Reevaluation Date � Amends /Cancels
March 2024
C.A. L. E.A. 17.1.1917.2.1 Reference
17.2.2.17.3.1.17.4.1-17.4.3.17.5.1-17.5.3
INDEXAS:
Fiscal Management
Budget
Emergency Expenditures
I. PURPOSE
The purpose of this order is to establish policy and proce'dilro rested to
Departmental budgeting, accounting and fiscal control procedures-.--;;,,
.... � .
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II. POLICY
It is the policy of the Iowa City Police Department to conduct all fiscal matters" of the
agency in accordance with the established controls and procedures of the City of Iowa
City and applicable Iowa law.
ADM 09.2
III. DEFINITIONS
Fiscal Year— July 1 through June 34 of each year.
Appropriation — Money allocated to the Police Department to spend for authorized
purposes, such as for personnel services, operating expenses, capital outlay, etc.
Encumbrance — A commitment in the form of a purchase order, contract, salary, or
similar item that will become payable when goods are delivered or services rendered.
Unencumbered Balance — That part of an appropriation or allotment that has not been
committed and is thus available for expenditure.
IV. PROCEDURES
A. FISCAL MANAGEMENT AUTHORITY AND RESPONSIBILITY
1. The Chief of Police is responsible for the fiscal management of the Police
Department.
2. The City Finance Department is responsible for supervising the fiscal
management of all City Departments and for maintaining accurate and
thorough records of all financial transactions.
3. The Chief of Police, in cooperation with the City Manager, will annually prepare
and submit an operating and capital budget for the Department, subject to the
review and approval of the City Council.
B. FISCAL MANAGEMENT FUNCTION
The Chief of Police may delegate part or all of this duty to otheCdepadmenta-1
personnel. Generally, all aspects of the budget process, includ�g e�'Anstant
' th
monitoring of budget expenditures, will be performed by'. �,Ihe �1 Division-.r-
Commanders under the Chief s guidance and control.`
M ly�• T .i!t:!k
C. BUDGET PREPARATION
1. The Department budget will be prepared on an annual basis and will be
developed in cooperation with all organizational components and command
staff.
2. The Department's bud et re uests will be pre ared and submitted on forms
Ovid
The City Manager will review the requests and based on overall
financial direction provided by the City Council, recommend a budget for the
Police Department.
D. BUDGET RECOMMENDATIONS
E.
F.
ADM 09.3
1. The Division Commanders will monitor and evaluate their Division's budget
areas for problems and/or deficiencies. They are responsible for making
recommendations for adjustments during the annual budget preparation.
2. The Division Commanders will address fiscal objectives in regard to their
specific program areas in their annual budget request forms. This will be
submitted to the Chief of Police.
3. Each year the City Finance Department will publish a budget calendar stating
due dates for review of budget requests.
ACCOUNTING SYSTEM — (MONTHLY STATUS REPORTS)
1. Each month, the Chief of Police will receive a current status report from ttr�:Elljr
an etai�►n�` that details the following:
a. Description and initial appropriation for each line item budget amount.
b. Total expenditures and encumbrances made from the beginning of the
fiscal year to date.
c. Current unencumbered balance.
d. Percentage of each account spent.
EMERGENCY EXPENDITURES /_FUND TRANSFERS
1. In unanticipated situations, where it is determined by the City Manaer tore is
an immediate threat to the public safety or welfare, the Chief of Polic "� ay
obtain immediate approval from the City Manager for emergency expen Tres
or emergency rental agreements, i.e., additional equipment,rlies,;�.tc.
Also, see the City of Iowa City Purchasing Procedures Manual".,.,- erg'hcy
Procurement Section.
2. The Chief of Police may also request, from the City of Iowa City Finance
Department, budget transfers be made from one budgetary area to another to
compensate for emergency expenditures, i.e., additional funds for overtime
expended due to an emergency situation.
3. The City also maintains a contingency in the general fund annually for
unanticipated expenditures for all general government programs including
public safety.
ADM 09.4
G. INDEPENDENT AUDIT
1. The City of Iowa City Finance Department arranges for a comprehensive
independent audit of all City accounts each year by contracting with an
independent auditing firm.
H. EQUIPMENT REQUISITIONS AND PURCHASES
1. All purchases of equipment, supplies, etc., will follow the procedures set forth in
the City of Iowa City Purchasing Procedures Manual, to include the minimum;
a. Specifications for items requiring standardized purchases;
b. Bidding procedures;
c. Criteria for selection of vendors and bidders.
2. General guidelines
a. Requests for expenditures up to $1500 may be approved by the
Commander of Field Operations or Administrative Services. All requests
for expenditures over $1500 will be forwarded through the chain of
command to the Chief of Police or designee for approval.
b. After the Chiefs approval, all purchasing requests will be submitted to
the City Finance Department to ensure that the items requested,.,,are
budgeted and the funds are available. This part of the process inci modes
review of all requests by the City's purchasing agent, the 6`n�in meet of
any necessary comparative prices, and if required by thy,. pplicy.Ahe
submission of a completed purchase order to the City Manbgefor
approval.
r a R
J. Maintenance of Cash Funds
1. The department shall maintain various cash accounts in order to'
perform specific duties. Maintenance and record keeping of each
cash account shall be assigned to one employee in the division with
functional responsibility for the account. The employee shall submit
quarterly reports to the commander of support service for review.
All fLirios will folfow the procedures set forth ill VNe City Of 10WA
ity's Receipts/Deposits Policy. Starting Change Policy, and the
Petty Cash Policy.
ADM 09.5
3. A cash account reporting form/ledger shall be utilized to report
quarterly cash account activities. The cash account reporting form
shall include a balance sheet indicating initial balance, credits (cash
income received), debits (cash disbursed), and the ending balance.
4. The review of quarterly cash account reporting shall include a
review of all credits, debits, and verification of the ending balance in
the account.
5. Receipts or other documentation shall be created for the
acceptance or disbursement of any cash.
0. The chief of police shall authorize any cash expenditure in excess
of $11000.00.
7. Authorized employees of divisions that manage cash accounts are
allowed to disburse cash as necessary to complete transactions in
which the department is accepting fees. Disbursement of funds
through shall be limited to making correct change during a
transaction. Any other disbursement of funds through the accounts
managed must have supervisor approval.
8. An employee must have supervisor approval to disburse cash from
the investigation expense fund.
0. Only employees authorized to administer the alcohol and tobacco
compliance checks shall have the authority to disperse cash for the
purpose alcohol and tobacco compliance..
10. Authorized Cash Accounts
A. Communications"
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Station masters may receive cash for the paymehtr+af pacing °'
tickets after normal business hours. Cash payment is allowed
in two instances; first as a result of a vehicle being impounded
and payment for the parking tickets prior to the vehicle being
released, and second, payment of parking tickets for vehicles
on the tow list, discovered in violation, to prevent them from
being towed.
In instances where an individual is claiming their vehicle that
has been impounded and parking tickets have been issued
(either as a result of an impound or an amount from the tow
list), the cash payment is to be noted on the bottom of the
impound report. The pink copy of this report will be placed
with the cash in a sealed envelope and placed in the locked
ADM 09.6
parking ticket box. Parking and Finance Divisions will insure
that the cash and the amount due for the released vehicle are
the same.
In instances where parking tickets must be paid to avoid a
vehicle from being impounded, station masters are to fill out
the City of Iowa City carbon receipt book. Additional
information documented on the form will include the vehicle's
license plate information and parking ticket number (when
known). The amount due would be the amount listed on the
tow list. The cash along with the yellow copy will be put into a
sealed envelope and placed in the locked parking ticket box.
The customer will be given the original copy. The Police
Department will retain the pink copy. Parking and Finance
Divisions will insure that the cash and the amount due for the
released vehicle are the same.
There may be instances where payment for some commodity
is received at the front desk. When this happens, station
masters are to document the cash sale on a City of Iowa City
carbon receipt book. The yellow copy, along with the cash, will
be placed in a sealed envelope and forwarded to the
Administrative Coordinator. The Administrative Coordinator
will verify the amount and direct a cash deposit to the
appropriate account. on a quarterly basis, the deposits are to
be matched with the copies of the receipts on file and a report
and a report will be filed with the Captain of Support Services
documenting all transactions and receipted cash for that
period.
B. Records
Record Technicians may take cash/check pa
ymeAs for
various reports and documentation for which`-, r,, harge is
made. When cash is received for an item, the a °o:� nt wif l be
entered into the cash register and money placed t -therash
drawer. The cash register will print a receipt for tlTb, "ustomer
as well as keep a record of the total ;,a i ourrj' of
cash/transactions that are housed in the drawer. Qt��' we:, kly
basis, a report documenting the total receipts for the weekr w�ill
be run and matched with the cash in the drawer. Accumulated
revenue and a copy of the register receipt will be deposited the
Finance Department on a weekly basis. The Finance
Department will verify the amount and issue a receipt. on a
quarterly basis, deposits are to be matched with the copies of
the receipts on file from the cash register with and a report will
be filed with the Captain of Support Services documenting all
transactions and receipted cash for that period. The cash
drawer will be locked at all times the Records Division is not
open for service.
ADM 09.7
C. Animal Services
The Animal Care and Adoption Center may collect fees for
services and merchandise. Each time a cash/check payment is
received, a computerized receipt will be generated identifying the
service/merchandise and the amount received. The transaction
will be entered into the cash register where the money is stored
and a running record of monies received is documented. At the
end of each business day, the cash register will be closed out and
all monies counted (less $100 for making change) and placed into
a locked bank deposit bag along with the completed deposit slip.
The locked bank deposit bag will then be placed into a drop safe.
The following business day, the animal service supervisor, or their
designee in case of absence, will reconcile daily cash, check, and
credit card transactions. Deposits will be made with the Finance
Department who confirms the reconciliation. on a quarterly basis,
a report will be filed with the Captain of Support Services
documenting all transactions and receipted cash for that period.
D. Investigations
The Investigations Commander may maintain the following 3
cash funds:
Investigative funds: These budgeted funds are used by the
Department for the purchase of evidence, payment of
cooperating individuals, and alcohol/tobacco stings. These
funds will be audited yearly by the Captain of Support
Services.
Iowa City Police Department_ Restitution Fund: These funds
are accumulated by court order from defendants to;,pays:
restitution to the Iowa City Police Department for u'nr- cov d
buy money used from an Iowa City fund. These fu`fids�arqb
used for the purchase of evidence and payment to-voperating
individuals. These funds will be audited yearly by the Captain
of Support Services.
Johnson County Drug Task Force Restitution Fund: Theses':°
funds are accumulated by court order from defendants to pay
restitution to the Iowa City Police Department for unrecovered
buy money used from a Johnson County Drug Task Force
fund. These funds are used for the purchase of evidence and
payment to cooperating individuals by the Task Force. These
funds will be audited yearly by the Captain of Support
Services.
The Investigations Commander will maintain a ledger for these
funds. Money from these funds may be distributed to
ADM 0 9.8
members of the Department and the Johnson County Drug
Task Force for investigation purposes. on a quarterly basis, a
report will be filed with the Captain of Support Services
documenting all transactions for that period.
Members of the Department and Johnson County Drug Task
Force will maintain a ledger for any funds received. on a
quarterly basis, a report will be filed with the Captain of
Administrative Services documenting all transactions for that
period. These funds will be audited yearly by the Captain of
Support Services.
Dustin Liston, Chief of Police
WARNING
This directive is for departmental use only and does not apply in any criminal or
civil proceeding. The department policy should not be construed as a creation of
higher legal standard of safety or care in an evidentiary sense with respect to
third -party claims. Violations of this directive will only form the basis for
departmental administrative sanctions.
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QPS-01.1
COMMUNICATIONS
PROCEDURE
Original Date of Issue General Order Number
December 20, 1989 189-05
Effective Date of Reissue Section Code
March 29, 2021 1 OPS-01
Reevaluation Date
March 2024
Amends
C.A. L. E.A. Reference
81.1 , 81.2 see "INDEX As: 1
INDEX AS
Clear Text
Communications Procedures
Joint Communications'
Use of Radios
PURPOSE �M
The purpose of this order is to establish policy to address operational rocedqre!g�*-"ith
PrP P Y P P
the Joint Emergency Communications Center (JECC).
I. Policy: Radio communications Procedure"
The Iowa City Police and Fire Departments have combined with several area agencies
to form the Joint Emergency Communications Center. JECC serves as the emergency
communications system for the City of Iowa City. JECC has its own governing body
separate from the City of Iowa City known as the Joint Emergency Communications
Services Association Policy Board (JECSA). The City of Iowa City shall have two (2)
permanent members on the JECSA board.
II. Procedure: General
A. The Support Services division shall have primary responsibility and control of
communications and communication equipment for the department.
CAPS-61.2
B. The department's radio operations will be conducted in accordance with the
Federal Communication Commission's (FCC) procedures and requirements at all
times. A copy of the FCC's current rules and regulations shall be available to
department personnel through JECC.
C. JECC shall provide the Iowa City community with twenty-four (24) hour toll free
voice and TDD telephone access system for emergency calls for service.
D. JECC shall establish policy for obtaining and recording the following information
for each call for service or self -initiated activity:
1. Control number/Call for Service (CFS) number.
2. Date and time of request.
3. When possible, name and address of complainant.
4. Type of incident.
5. Location of incident.
6. Identification of officers assigned as primary and backup.
7. Time of dispatch.
8. Time of arrival.
3. Time of officer return of service.
10. Disposition or status of reported incident.
E. JECC personnel shall be informed of the supervisor or officer in charge and all
assigned patrol officers at the beginning of every patrol shift. All officers
assigned shall be considered active unless JECC is informed of a change in
status.
F. The office of the Chief of Police shall ensure that JECC has an updated
roster including telephone contact information for all current departs
personnel.
15)
G. JECC shall maintain a current Ian or data on the following:
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1. Maps detailing the department's service area
2. A written procedure and telephone numbers for procuring emergencynd
necessary external services for the department.
3. A tactical dispatching plan.
H. JECC shall establish an incident interview technique to be utilized by
communications personnel when responding to calls for service. The interview
shall determine if the call for service is an emergency or non -emergency.
Regardless of the type of call, communications personnel shall inform the caller
of the department's response to include direct department assistance or referral
to another agency or service provider.
I. The department shall maintain victim and witness assistance and referral
information on a 24-hour basis through JECC and through personal response by
police officers.
1. Communication personnel shall make a determination, based upon the
scope of the call for service, if the victim or witness needs direct
OPS-a1.3
emergency medical service (EMS) and/or physical police response or
referral. If either the EMS or police are needed, communications
personnel will promptly dispatch appropriate personnel. In cases of a
referral, referral lists are maintained at JECC and agency contact phone
numbers shall be kept updated.
2. To ensure the timely and appropriate attention to needs, Communications
personnel and Station Masters shall respond to victim/witness requests
for information and/or service including initial and subsequent requests.
3. If physical police response is necessary, the responding officer shall
determine whether overt police actions such as written reports,
notifications, arrests or transportation are required or if the need exists for
other types of assistance or intervention (e.g. contact with Rape Victim Is
Advocacy Program (RVAP), Community Crisis Services and Food Bank,
DVIP, or the Mobile Crisis Unit/CIT).
J. The department provides and utilizes alternate methods of communication to
ensure effective, efficient and proper communication between employees.
Methods of alternate communication include cellular telephones and email.
1. Upon hire, employees are assigned an email account through the city t0 be
used in day-to-day business operations of the department. Department
employees shall adhere to the City of Iowa City email and internet usage
policy and procedures,
2. The Chief of Police may assign cellular telephones to employees when a
valid mission -related purpose exists. While cellular telephones can be
used in lieu of radios and strict adherence of radio procedures is not
mandatory, employees must be professional with their communications.
Employees that are issued a department cellular telephone"Ahall here
to the City of Iowa City cellular telephone policy and proce°d-oiis.
III. Procedure: Recordingsa.
A. All communications occurringon the two-way radios stem and an td['e h�v'ne
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line answered by JECC shall be recorded. The recording system shall allows for
the immediate play back of the recording while continuing t0 record any
additional communications.
B. JECC shall establish the manner in which the records are securely handled and
stored, and the length that the records are maintained. The procedure for
destruction for each record set shall also be defined. All federal and state
regulations related to the maintenance of these records shall be followed. All
recordings shall be maintained for a minimum of thirty (30) days. A supervisor
may request in writing that a specific official recording be maintained for a longer
period of time, the request shall identify the time frame to be maintained.
C. Official Recordings: Official recordings are copies of the original recordings
maintained and distributed specifically by JECC staff. Request for official
recordings should be made, in writing, to the JECC dispatch shift supervisor.
• ' ' 110
Requests from the department for official recordings shall be made by a
supervisor. When appropriate, official recordings shall be entered as evidence.
When utilized as evidence in a criminal case, official recordings may be released
upon request to the prosecuting attorney's office with jurisdiction. Official
recordings entered as evidence shall be released pursuant to records policy and
state law as established in chapter 9 section 82.1.1(Records) of the Operations
Manual. Official recordings may be released to media and other outside entities
upon the approval of the Chief of Police.
D. Recordings shall only be reviewed for official purposes (e.g. procedural review,
complaint investigation). When a recording is needed for a complaint
investigation that may result in suspension, demotion, or termination, it shall be
an official recording as described above.
IV. Procedure: Criminal Justice Information Systems
A. All officers and other employees required to access the Iowa and the National
Crime Information Center (NCIC) criminal justice information system shall
maintain proper certification as required. The Support Services division shall
maintain all needed records to verify employees have met the standards of each
system including initial certification, periodic recertification as required, and
updating approved user access.
B. Criminal justice information systems contain confidential information. All
employees shall be responsible for knowing and understanding the rules and
regulations that govern the use and distribution of this information and will be held
accountable for failure to comply with said rules and regulations.
C. The Criminal Justice Information Services (CJIS) produces a comprE iensive
security policy to establish a minimum set of security requirements %6,faccess to
FBI CJIS divisions stems and information and to protect and"�f904
. Sd criminal
justice information. The department shall adopt this security po1roy a shall
adhere to the requirements therein. The CJIS security policy I I.I,,,b"rovided to
all personnel in the appendix of the Operations Manual.�,�::.,:
D. The department shall establish the following positions to complyµ'wiAth t ,CJIS
security policy. The positions shall assume all roles and requirements a-!§
established in the CJIS security policy.
1. Terminal Agency Coordinator (TAC): The TAC serves as the paint -of -
contact at the department for matters relating to CJIS information access.
The TAC administers CJIS systems programs within the department and
oversees the department compliance with CJIS systems policies. The TAC
position for the department shall be a designated Station Master.
2. Local Agency Security Officer (LASO): Due to the technical nature of the
duties of the LASO, the Department's System Analyst shall assume
this role. The LASO shall have the fallowing responsibilities:
a. Identify who is using the state of Iowa Technology Services Bureau
approved hardware, software, and firmware and ensure no
unauthorized individuals or processes have access to the same.
b. Identify and document how the equipment is connected to the state
OPS-01.5
system.
G. Ensure that personnel security screening procedures are being
followed as stated in this policy.
d. Ensure the approved and appropriate security measures are in place
and working as expected.
e. Support policy compliance and ensure the state of Iowa Technology
Services Bureau is promptly informed of security incidents.
V. Procedure: Radio Communications
A. When on duty, all officers shall be assigned a portable two-way radio that
allows direct communication with JECC.
B. All police owned vehicles utilized for enforcement activity shall be equipped with a
mounted two-way radio system that allows communication with JECC.
Exceptions may be granted for vehicles assigned to task force officers as they
may be operating under a different communication system or the vehicle may be
utilized for undercover
operations.
C. Each radio shall have an emergency alarm that when activated will send an alert
to communications personnel. The emergency alarm shall be activated by an
officer when they encounter a dangerous situation in which they need immediate
backup and are unable to communicate due to the situation. When an emergency
alarm is activated, communications shall immediately follow their policy and
procedures (JECC SOP 6.37). An emergency alarm activated by an officer shall
be handled with the highest priority.
D. Each officer shall be assigned a radio identification number to be utilized during
all radio communications..
' ijicers
E. When on -duty, patrol offshall primarily utilize the two-way race cysM �in to
inform communications personnel of their status. This allows corrirx,,ica V ns
and other officers to remain cognizant of the officer's activity and ciRrnt
status. Officers may also utilize a mobile data terminal or a cell phbna,to
inform communications and other officers of their status. Officers 6uiiji'e w.
a.
patrol may utilize the two-way radio system when appropriate to inform
communications of their actions. All officers shall be required to notify
communications personnel of any type of enforcement activity and shall have a
two-way radio system immediately accessible when taking action. Officers
working covert and undercover assignments are exempt from this requirement.
F. The department uses plain language as their communication protocol. All
transmission will be courteous and professional in nature. At no time shall
profanity be used on the radio.
O. Employees shall be reminded that all radio communications and mobile
data information can become public record according to Iowa Code.
H. Officers shall keep communications advised of their status following their arrival
at calls of unknown or possibly dangerous circumstances.
C� 1
1. only pertinent or emergency information shall be transmitted on the two --way
radio system.
J. Officers shall keep their portable radios on when away from vehicle or station
based radios unless the situation warrants otherwise (e.g. bomb threat, officer
safety, etc.).
K. officers shall keep communications aware of their status. This shall include but
is not limited to the following:
1. Upon initiating police action.
2. On arrival and at completion of an assignment.
3. During lunch periods and breaks.
4. When out of service for any reason.
L. officers and communications personnel shall not argue or contest assigned calls.
1. If there is a problem, the involved personnel shall contact their supervisor.
2. When there is an issue that needs corrective action, it shall be
handled by the supervisor. Sensitive matters shall be handled over
the telephone or in person.
M. Call assignments may be altered by the supervisor based on information, need,
and staffing. officers not specifically assigned to a call shall refrain from including
themselves. If further assistance is needed, communications personnel or the
supervisor will assign backup units.
N. officers shall monitor other agencies radio communications as designated by
their supervisor while performing routine patrol duties.
O. In the event of a major crime or medical emergency a specific chatvralsliwl be
restricted to use for that incident. Anytime an officer is responding,.!,to-16
dangerous situation radio use shall be restricted to emergency coJri�tb,"Oni ation
g � g Y i
only. Officers shall notify dispatch when the situation has been resolyd the
channel can be cleared for normal traffic. Consideration should be'jv n f the
use of an encrypted event channel when possible. C:)
P. Officers shall use the following procedures when stopping a motor vehicle:
1. Upon stopping a vehicle, an officer shall notify communications by giving
their radio number and advising "traffic." They shall stand by until
acknowledged by a dispatcher before giving further information.
2. The officer shall then give license number of vehicle, his/her location.
The officer may also want to include the vehicle color, year, make,
model and number of occupants. Communications shall run a wanted
check of the vehicle after being advised of the license number.
3. After making contact with the occupants of the vehicle, if the officer feels
the situation is under control, they shall advise communications they are
"Code 4" After an officer gives their status as "Code 4" the dispatcher will
follow JECC protocol to periodically check his/her welfare.
OPS-01.7
Q. When an officer anticipates being out of radio contact, they must notify
communications of their location and the reason for leaving. Communications
must be able to reach the officer at all times. If radio communication is not
possible, the officer may utilize a cellular phone to keep communications
informed. Officers working covert and undercover assignments are exempt from
this requirement, however, they must have the ability to summon assistance from
other officers working with them and JECC shall be made aware of the general
location and type of the operation.
R. Officers and communications personnel have access to other agencies via
statewide LEA, mutual aid, and other local radio channels. Use of other channels
by officers shall be limited to emergency or urgent communications. Proper radio
procedure shall be followed when using other channels.
S. The department shall maintain a system to insure interoperability between the city
of Iowa City radio system and the JECC system.
VI. Procedure: Terminal Access and Server Access Protection
A. All computers that access criminal justice information shall be located inside the
Police Department, or inside Police owned vehicles. No computer terminals
should directly face a window or opening that will allow the public to view the
information displayed on the screen at any time. If visitors are inside the building
they should be restricted from viewing any CJIS data on computer terminals or in
paper form. Unauthorized users should not be allowed access to any computer
that contains or has access to criminal justice information.
B. Computer terminals that are not attended 24 hours a day shall be secure„t&hen
not in use, computer terminals should be locked and when possible, offic& doors
remain closed and locked when not in use. A»
C. Mobile computers and laptop computers should always be position6d,fthat
,
any non -certified personnel will not have access to view informatior�'6 n�ithe
screen. No computer terminal should be left open and unattended a�'= ter, b
F .
locking the desktop should be utilized when leaving the workspace f any
reason.
VII. Server Access Protection
Servers that hold Police shared and personal files are located in Tower place.
Access shall be gained by a security badge controlled by City of Iowa City ITS.
Systems inside the room shall be secured behind a chain link fence to prevent
unauthorized access to network gear and hardware. All users with access to the
room shall pass either City of Iowa City or Johnson County background check
prior to gaining access. Backup tapes shall be locked inside City of Iowa City
Information Services Division. All sites shall be monitored by video surveillance.
VIII. CJIS Security Incident Reporting and Handling
A. Assessment of Threat
OPS-01.8
If the ITS division is notified of a situation that could be a threat to data, physical
infrastructure, or user account and which could lead to compromised data they will
first asses if the threat has been blocked by security measures currently in place by
either software or hardware devices. If the threat is legitimate but blocked and
prevented access the user account password shall be changed as a preventative
measure and no further action or reporting is necessary.
If the threat has infected hardware inside the Iowa City Police Department and is a
credible threat the action steps below will be put into place.
B. Response to Credible Threat
If the threat is deemed legitimate and has infected any hardware inside the Iowa
City Police Department the Information Services staff shall do the following:
- Notify the LASO — Systems Analyst for ICPD of the threat.
Immediately disconnect the affected hardware from the City of Iowa City
network.
- Reset the user account as a preventative measure.
The affected hardware in use at the time will be examined to try and determine
the source or reason for the threat.
A report will be provided by Information Services to be kept on file by the LASO.
When the review is complete it will be determined if the hard drive needs to be replaced,
formatted, or over written. Once that process is completed the machine will be imaged
with a standard and tested OS. Virus scan definitions and necessary updates to the
hardware will take place and the hardware will be returned to service.
The only variation to the above process is the VMware view environment. It utilizes a
non -persistent desktop environment so every time that user logs out of a machine the
operating system is destroyed and a new machine is created. This removes the concern
of a machine that has been compromised lingering for an extended period.
i'•+ M.yM
If there is a chance that malicious code was used to access sensitive data1he LM 8o will
contact the Iowa Department of Public Safety to notify them of the event. '
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IX. Procedure: Mobile computers µ t
A. The mobile computer supplements the existing JECC two-way voice radio
system. The mobile computer is not intended to replace two-way voice radio
communications. The mobile computer is intended to be used for sending and
receiving information, making and/or receiving routine inquiries and receiving
supplemental information, thus allowing the voice channels to be more available
for high priority traffic. The mobile computer may also be used to access the
department's records and CAD systems.
B. Department personnel using the mobile computer shall be aware that messages
sent on the system may be public records according to Iowa state law. Messages
shall be restricted to business use. No personal messages shall be sent. No
OPS-01.9
obscene, improper, or off-color language will be used in the messages. Officers
shall not allow unauthorized users to access their mobile computers.
C. It shall be prohibited to do any of the following actions on the mobile computer:
1. Send messages that may be construed as threatening or intimidating.
2. Unless it is incidental to an investigation, or as part of an official
inquiry/response or report, send images that contain nudity, or to
send images or words of a sexually suggestive nature, even if the
recipient has consented or requested such material.
3. Send jokes or comments that tend to disparage a person or group
because of race, ethnicity, national origin, religion, gender, sexual
orientation, age, or mental or physical disability.
4. Send messages in any other inappropriate manner.
5. Use another employee's computer ID and password.
D. All usage of the mobile computer to access the IOWA or NCIC systems will
be governed by the IOWA and NCIC system's rules and regulations.
E. Any installation of software or modification of existing software on the
mobile computer shall adhere to the City of Iowa City ITS policies.
F. All calls for service shall be dispatched by voice and may also be sent by
computer. Mobile computers shall be utilized by officers for inquiries, to send
administrative messages, to complete needed reports, or to access and update
the Department's records and CAD systems.
G. Officers should perform their own status changes (arrive, busy, available,
complete) on their mobile computer. They will continue to use the radio system to
--
alert other officers and supervisors of their change in status. �"
H. All officers should query their own driver license, registration and nrErran
unless circumstances require a verbal request.,,
,ysh..M 1
I. When able, officers shall obtain all incident times and numbers bym"0,bile,y
computer. Officer shall be responsible for entering the call narrative and
disposition unless unable to do so.
J. When the mobile computer system is down, all activity shall revert back to the
two-way voice radio system.
K. Officers shall practice good officer safety techniques. Do not allow operation of
the mobile computer to reduce situational awareness, especially in cases
involving violators or suspects.
L. Caution shall be exercised when operating the mobile computer when the vehicle
is moving. If the operation can be done in a safe manner, an officer may operate
the mobile computer while the vehicle is moving. When operation of the mobile
computer requires more than a few key strokes or the touching of the computer
screen, the officer shall pull over at a safe location to perform the task.
OPS-
X. Procedure: Response to Calls for Service:
A. One unit will generally be dispatched to handle routine calls for service. The
nature of some calls, however, may require additional units for purposes of safety
and effectively handling the call. Under most circumstances, two (2) or more
units will initially be dispatched in the following instances:
1. Officer calling for help or an activation of an emergency alert.
2. Alarms.
3. Suspicious persons/circumstances.
4. Domestic disturbances.
5. Any call involving a weapon.
6. Crimes in -progress.
7. Any call that poses a risk to the officer.
8. Any call where, in the judgment of a supervisor, additional units are needed.
B. Supervisors may use their discretion when responding to calls; however, there
are circumstances that require the presence of a patrol supervisor for the
purpose of assuming command. These incidents shall include but not be
limited to:
1. Officer calling for help, assaulted, or an activation of an emergency
alert (not including false alerts).
2. Death Investigations
3. Natural or man-made disasters.
4. Hostage/barricaded subject.
5. Injured officers.
6. Fatal or potentially fatal accidents. ,
7. Accidents involving department vehicles or department employe`§.
8. Incidents where a forced entry is necessary. .
9. Vehicle and foot pursuits
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10. Shootings or stabbings.
11. Use of Force involvingTaser, OC or injury to subject or o'
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XI. Procedure: Enteringinformation into Iowa NCIC syste� , , mii
A. Station Masters shall be responsible for entry and removal of all information into the
Iowa and NCIC computerized data systems for the Iowa City Police Department.
B. When meeting Iowa/NCIC system requirements for entry, officers taking a report
in which a vehicle, article, gun, or security have been reported stolen shall
request the on -duty Station Master to enter said item. When an item is entered in
the Iowa/NCIC system, officers are required to document the entry in the
narrative section of the incident.
C. When meeting departmental and Iowa/NCIC system requirements for entry,
officers taking a report on a missing person shall be required to immediately
forward the information to the on -duty Station Master for entry of the missing
person in the Iowa/NCIC system. The on -duty Station Master shall ensure there
is an immediate entry into the system.
D. Arrest warrants are entered by a Station Master after receiving them from the
Clerk of Court and the Records Section.
E. When an item or missing person is located and requires removal from the
Iowa/NCIC system, the officer responsible for the recovery shall notify the on
duty Station Master to remove the entry by providing a supplemental report
requesting the removal. The officer shall also submit the supplemental report to
the main case file. When the on -duty Station Master is notified by another
agency that an item or person has been located, the officer/investigator
assigned the case shall be notified and be responsible for producing a
supplemental report requesting the removal with copies to the on -duty Station
Master and the main case file.
F. on a monthly basis, the State of Iowa shall produce a validation report for the
department on all outstanding entries into the Iowa/NCIC system entered for the
Iowa City Police Department. on -duty Station Masters shall be responsible for
researching said entries for validation. When it is discovered that an item or
person is no longer valid for entry in the Iowa/NCIC system, the Station Master
shall remove the entry and produce a supplemental report stating it has been
removed.
Dustin Liston, Chief of Police
WARNING
This directive is for departmental use only and does not apply in any criminal or civi
proceeding. The department policy should not be construed as a creation of a higher
legal standard of safety or care in an evidentiary sense with respect to third -part)
claims. Violations of this directive will only form the basis for departmental
administrative sanctions.
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REDLINE VERSION
Red highlights are deletions
Green highlights are additions
Original Date of Issue
December 20, 1989
Effective Date of Reissue
March 29, 2021
Reevaluation Date
March 2024
C.A.L. E.A.
81.14 81.2
INDEXAS
Clear Text
Communications Procedure
Joint Communications
Use of Radios
OPS-01.1
RA01U
COMMUNICATIONS
PROCEDURE
General order Number
89-05
Section Code
OPS-01
Amends
Reference
(see "INDEX AS:"
PURPOSE
The purpose of this order is to establish policy to address operational procedures with
the Joint Emergency Communications Center (JECC).
I. Policy: Radio Communications Procedure a` 4
The Iowa City Police and Fire Departments have combined with several<* �a encies
to form the Joint Emergency Communications Center. JECC serves as 1-he""embq. enc
communications system for the City of Iowa City. JECC has its own governing body
separate from the City of Iowa City known as the Joint Emergency Communicalons
Services Association Policy Board (JECSA). The City of Iowa City shall have two 2
permanent members on the JECSA board.
II. Procedure: General
A. The Support Services Division shall have primary responsibility and control of
communications and communication equipment for the department.
GPS-01.2
B. The department's radio operations will be conducted in accordance with the
Federal Communication Commission's (FCC) procedures and requirements at all
times. A copy of the FCC's current rules and regulations shall be available to
department personnel through JECC.
C. JECC shall provide the Iowa City community with twenty-four (24) hour toll free
voice and TDD telephone access system for emergency calls for service.
D. JECC shall establish policy for obtaining and recording the following information
for each call for service or self -initiated activity:
1. Control number/Call for Service (CFS) number.
2. Date and time of request.
3. when possible, name and address of complainant.
4. Type of incident.
5. Location of incident.
6. Identification of officers assigned as primary and backup.
7. Time of dispatch.
8. Time of arrival.
9. Time of officer return of service.
10. Disposition or status of reported incident.
E. JECC personnel shall be informed of the supervisor or officer in charge and all
assigned patrol officers at the beginning of every patrol shift. All officers
assigned shall be considered active unless JECC is informed of a change in
status.
F. The office of the Chief of Police shall ensure that JECC has an updated
roster including telephone contact information for all current department
personnel.
G. JECC shall maintain a current plan or data on the following:
1. Maps detailing the department's service area p ,
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2. A written procedure and telephone numbers for procuring emer6
ncy and
necessary external services for the department. ; -m
3. A tactical dispatching plan. '` W FW
H. JECC shall establish an incident interview technique to be utilized by
communications personnel when responding to calls for service. The interview
shall determine if the call for service is an emergency or non -emergency.
Regardless of the type of call, communications personnel shall inform the caller
of the department's response to include direct department assistance or referral
to another agency or service provider.
I. The department shall maintain victim and witness assistance and referral
information on a 24--hour basis through JECC and through personal response by
police officers.
1. Communication personnel shall make a determination, based upon the
scope of the call for service, if the victim or witness needs direct
OPS-o1.3
emergency medical service (EMS) and/or physical police response or
referral. if either the EMS or police are needed, communications
personnel will promptly dispatch appropriate personnel. In cases of a
referral, referral lists are maintained at JECC and agency contact phone
numbers shall be kept updated.
2. To ensure the timely and appropriate attention to needs, Communications
personnel and Station Masters shall respond to victim/witness requests
for information and/or service including initial and subsequent requests.
3. If physical police response is necessary, the responding officer shall
determine whether overt police actions such as written reports,
notifications, arrests or transportation are required or if the need exists for
other types of assistance or intervention (e.g. contact with Rape Victim's
Advocacy Program RVAP , CommUnity Crisis Services and Food Bank,
my Fa um-rmanuse srve,�, or
the Mobile Crisis Unit/CIT).
J. The department provides and utilizes alternate methods of communication to
ensure effective, efficient and proper communication between employees.
Methods of alternate communication include cellular telephones and email.
1. Upon hire, employees are assigned an email account through the city to be
used in day-to-day business operations of the department. Department
employees shall adhere to the City of Iowa City email and internet usage
policy and procedures.
2. The Chief of Police may assign cellular telephones to employees when a
valid mission -related purpose exists. While cellular telephones can be
used in lieu of radios and strict adherence of radio procedures is opt
mandatory, employees must be professional with their communic0ons.
Employees that are issued a department cellular telephonEEihall adhere
to the City of Iowa City cellular telephone policy and proced:�,r
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III. Procedure: Recordingsa
A. All communications occurring on the two-way radio system and any telephone
line answered by JECC shall be recorded. The recording system shal���t"�allowl@r
the immediate play back of the recording while continuing to record any
additional communications.
B. JECC shall establish the manner in which the records are securely handled and
stored, and the length that the records are maintained. The procedure for
destruction for each record set shall also be defined. All federal and state
regulations related to the maintenance of these records shall be followed. All
recordings shall be maintained for a minimum of thirty (30) days. A supervisor
may request in writing that a specific official recording be maintained for a longer
period of time, the request shall identify the time frame to be maintained.
C. Official Recordings: Official recordings are copies of the original recordings
maintained and distributed specifically by JECC staff. Request for official
OPS-91.4
recordings should be made, in writing, to the JECC dispatch shift supervisor.
Requests from the department for official recordings shall be made by a
supervisor. When appropriate, official recordings shall be entered as evidence.
When utilized as evidence in a criminal case, official recordings may be released
upon request to the prosecuting attorney's office with jurisdiction. official
recordings entered as evidence shall be released pursuant to records policy and
state law as established in chapter 9 section 82.1.1(Records) of the operations
Manual. Official recordings may be released to media and other outside entities
upon the approval of the Chief of Police.
D. Recordings shall only be reviewed for official purposes (e.g. procedural review,
complaint investigation). When a recording is needed for a complaint
investigation that may result in suspension, demotion, or termination, it shall be
an official recording as described above.
IV. Procedure: Criminal Justice Information Systems
A. All officers and other employees required to access the Iowa and the National
Crime Information Center (NCIC) criminal justice information system shall
maintain proper certification as required. The Support Services division shall
maintain all needed records to verify employees have met the standards of each
system including initial certification, periodic recertification as required, and
updating approved user access.
B. Criminal justice information systems contain confidential information. All
employees shall be responsible for knowing and understanding the rules and
regulations that govern the use and distribution of this information and will be held
accountable for failure to comply with said rules and regulations.
C. The Criminal Justice Information Services (CJIS) produces a comprehensive
security policy to establish a minimum set of security requirements for access to
FBI CJIS division systems and information and to protect and safeguard,K,criminal
justice information. The department shall adopt this security policy ands all
adhere to the requirements therein. The CJIS security policy shad#, b,.e provided to
all personnel in the appendix of the operations Manual. . . 11
4 '
D. The department shall establish the followingpositions to comply
p p y -1 the. JIS
security policy. The positions shall assume all roles and requirer.es a
established in the CJIS security policy. �'�"
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1. Terminal Agency Coordinator (TAC): The TAC serves as the point -of -
contact at the department for matters relating to CJ IS information access.
The TAC administers CJIS systems programs within the department and
oversees the department compliance with CJIS systems policies. The TAC
position for the department shall be a designated Station Master.
2. Local Agency Security Officer (LASO): Due to the technical nature of the
duties of the LASO, the Department's System Analyst shall assume
this role. The LASO shall have the following responsibilities:
a. Identify who is using the state of Iowa Technology Services Bureau
approved hardware, software, and firmware and ensure no
unauthorized individuals or processes have access to the same.
OPS-01.5
b. Identify and document how the equipment is connected to the state
system.
C. Ensure that personnel security screening procedures are being
followed as stated in this policy.
d. Ensure the approved and appropriate security measures are in place
and working as expected.
e. Support policy compliance and ensure the state of Iowa Technology
Services Bureau is promptly informed of security incidents.
V. Procedure: Radio Communications
A. When on duty, all officers shall be assigned a portable two-way radio that
allows direct communication with JECC.
B. All police owned vehicles utilized for enforcement activity shall be equipped with a
mounted two-way radio system that allows communication with JECC.
Exceptions may be granted for vehicles assigned to task force officers as they
may be operating under a different communication system or the vehicle may be
utilized for undercover
operations.
C. Each radio shall have an emergency alarm that when activated will send an alert
to communications personnel. The emergency alarm shall be activated by an
officer when they encounter a dangerous situation in which they need immediate
backup and are unable to communicate due to the situation. When an emergency
alarm is activated, communications shall immediately follow their policy and
procedures (JECC SOP 6.37). An emergency alarm activated by an officer shall
be handled with the highest priority.
D. Each officer shall be assigned a radio identification number to be utilized during
all radio communications.
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E. When on -duty, patrol officers shall primarily utilize the two-way ra djo system to
inform communications personnel of their status. This allows corn ..I" nicalions
and other officers to remain cognizant of the Officer's activity and ��cwrent°
status. Officers may also utilize a mobile data terminal or a cell p,`... toy
inform communications and other officers of their status. Officers-outsidebf
patrol may utilize the two-way radio system when appropriate to i ifo,,fm
communications of their actions. All officers shall be required to notify=
communications personnel of any type of enforcement activity and shall have a
two-way radio system immediately accessible when taking action. Officers
working covert and undercover assignments are exempt from this requirement.
F. The department uses plain language as their communication protocol. All
transmission will be courteous and professional in nature. At no time shall
profanity be used on the radio.
G. Employees shall be reminded that all radio communications and mobile
data information can become public record according to Iowa Code.
H. Officers shall keep communications advised of their status following their arrival
at calls of unknown or possibly dangerous circumstances.
OPS-o 1.b
1. Only pertinent or emergency information shall be transmitted on the two-way
radio system.
J . officers shall keep their portable radios on when away from vehicle or station
based radios unless the situation warrants otherwise (e.g. bomb threat, officer
safety, etc.).
K. Officers shall keep communications aware of their status. This shall include but
is not limited to the following:
1. Upon initiating police action.
2. On arrival and at completion of an assignment.
3. During lunch periods and breaks.
4. When out of service for any reason.
L. Officers and communications personnel shall not argue or contest assigned calls.
1. If there is a problem, the involved personnel shall contact their supervisor.
2. When there is an issue that needs corrective action, it shall be
handled by the supervisor. Sensitive matters shall be handled over
the telephone or in person.
M. Call assignments may be altered by the supervisor based on information, need,
and staffing. officers not specifically assigned to a call shall refrain from including
themselves. If further assistance is needed, communications personnel or the
supervisor will assign backup units.
N. officers shall monitor other agencies radio communications as designated by
their supervisor while performing routine patrol duties.
o. In the event of a major crime or medical emergency a specific channel sli be
restricted to use for that incident. Anytime an officer is responding",''"'
espondingw,
dangerous situation, radio use shall be restricted to emergency comrat . ini6ition
F
only. Officers shall notify dispatch when the situation has been resolved the
channel can be cleared for normal traffic. Consideration should be g,en for the
use of an encrypted event channel when possible. '}
P. Officers shall use the following procedures when stopping a motor vehicle:
1. Upon stopping a vehicle, an officer shall notify communications by giving
their radio number and advising "traffic." They shall stand by until
acknowledged by a dispatcher before giving further information.
2. The officer shall then give license number of vehicle, his/her location.
The officer may also want to include the vehicle color, year, make,
model and number of occupants. Communications shall run a wanted
check of the vehicle after being advised of the license number.
3. After making contact with the occupants of the vehicle, if the officer feels
the situation is under control, they shall advise communications they are
"Code 4" After an officer gives their status as "Code 4" the dispatcher will
follow JECC protocol to periodically check his/her welfare.
OPS-o 1.7
Q. When an officer anticipates being out of radio contact, they must notify
communications of their location and the reason for leaving. Communications
must be able to reach the officer at all times. If radio communication is not
possible, the officer may utilize a cellular phone to keep communications
informed. Officers working covert and undercover assignments are exempt from
this requirement, however, they must have the ability to summon assistance from
other officers working with them and JECC shall be made aware of the general
location and type of the operation.
R. officers and communications personnel have access to other agencies via
statewide LEA, mutual aid, and other local radio channels. Use of other channels
by officers shall be limited to emergency or urgent communications. Proper radio
procedure shall be followed when using other channels.
S. The department shall maintain a system to insure interoperability between the city
of Iowa City radio system and the JECC system.
VI. Procedure: Terminal Access and Server Access Protection
A. All computers that access criminal justice information shall be located inside the
Police Department, or inside Police owned vehicles. No computer terminals
should directly face a window or opening that will allow the public to view the
information displayed on the screen at any time. If visitors are inside the building
they should be restricted from viewing any CJIS data on computer terminals or in
paper form. Unauthorized users should not be allowed access to any computer
that contains or has access to criminal justice information.
B. Computer terminals that are not attended 24 hours a day shall be secured when
not in use, computer terminals should be locked and when possible, office doors
remain closed and locked when not in use.
C. Mobile computers and laptop computers should always be positioned so that
any non -certified personnel will not have access to view information on the
screen. No computer terminal should be left open and unattended, -,at any time,
locking the desktop should be utilized when leaving the workspace for. any
reason. oil
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Vil. Server Access Protection
Servers that hold Police shared and personal files are located in Tower piece.
Access shall be gained by a security badge controlled by City of Iowa City' S.
Systems inside the room shall be secured behind a chain link fence to prevent
unauthorized access to network gear and hardware. All users with access to the
room shall pass either City of Iowa City or Johnson County background check
prior to gaining access. Backup tapes shall be locked inside City of Iowa City
Information Services Division. All sites shall be monitored by video surveillance.
VIII. CJIS Security Incident Reporting and Handling
A. Assessment of Threat
{BPS-01.8
If the ITS division is notified of a situation that could be a threat to data, physical
infrastructure, or user account and which could lead to compromised data they will
first asses if the threat has been blocked by security measures currently in place by
either software or hardware devices. If the threat is legitimate but blocked and
prevented access the user account password shall be changed as a preventative
measure and no further action or reporting is necessary.
If the threat has infected hardware inside the Iowa City Police Department and is a
credible threat the action steps below will be put into place.
B . Response to Credible Threat
If the threat is deemed legitimate and has infected any hardware inside the Iowa
City Police Department the Information Services staff shall do the following:
- Notify the L.ASO — Systems Analyst for ICPD of the threat.
- Immediately disconnect the affected hardware from the City of Iowa City
network.
- Reset the user account as a preventative measure.
- The affected hardware in use at the time will be examined to try and determine
the source or reason for the threat.
-- A report will be provided by Information Services to be kept on file by the LASO.
When the review is complete it will be determined if the hard drive needs to be replaced,
formatted, or over written. Once that process is completed the machine will be imaged
with a standard and tested OS. Virus scan definitions and necessary updates to the
hardware will take place and the hardware will be returned to service.
The only variation to the above process is the VMware view environment. It utilizes a
non -persistent desktop environment so every time that user logs out of a machine the
operating system is destroyed and a new machine is created. This removes the concern
of a machine that has been compromised lingering for an extended period.
ri .F ♦ ,X
If there is a chance that malicious code was used to access sensitive ddt� 1,he`
�� S{J will
contact the Iowa Department of Public Safety to notifythem of the events
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IX. Procedure: Mobile Computers w "*
L
A. The mobile computer supplements the existing JECC two-way voice radio
system. The mobile computer is not intended to replace two-way voice radio
communications. The mobile computer is intended to be used for sending and
receiving information, making and/or receiving routine inquiries and receiving
supplemental information, thus allowing the voice channels to be more available
for high priority traffic. The mobile computer may also be used to access the
department's records and CAD systems.
B. Department personnel using the mobile computer shall be aware that messages
sent on the system may be public records according to Iowa state law. Messages
shall be restricted to business use. No personal messages shall be sent. No
OPS-01.9
obscene, improper, or off-color language will be used in the messages. Officers
shall not allow unauthorized users to access their mobile computers.
C. It shall be prohibited to do any of the following actions on the mobile computer:
1. Send messages that may be construed as threatening or intimidating.
2. Unless it is incidental to an investigation, or as part of an official
inquiry/response or report, send images that contain nudity, or to
send images or words of a sexually suggestive nature, even if the
recipient has consented or requested such material.
3. Send jokes or comments that tend to disparage a person or group
because of race, ethnicity, national origin, religion, gender, sexual
orientation, age, or mental or physical disability.
4. Send messages in any other inappropriate manner.
5. Use another employee's computer ID and password twit ho ut that
person S permission,
D_ All usage of the mobile computer to access the IOWA or NCIC systems will
be governed by the IOWA and NCIC system's rules and regulations.
E. Any installation of software or modification of existing software on the
mobile computer shall adhere to the City of Iowa City ITS policies.
F. All calls for service shall be dispatched by voice and may also be sent by
computer. Mobile computers shall be utilized by officers for inquiries, to send
administrative messages, to complete needed reports, or to access and update
the Department's records and CAD systems.
G. Officers should perform their own status changes (arrive, busy, available,
complete) on their mobile computer. They will continue to use the radio system to
alert other officers and supervisors of their change in status.
H. All officers should query their own driver license, registration and warrant$
unless circumstances require a verbal request.
• mE r,v'_i
I. when able officers shall obtain all incident times and numbers b •. `6' i ," y,mobil�
computer. Officer shall be responsible for entering the call narrati ,end
disposition unless unable to do so.'"'
J. when the mobile computer system is down, all activity shall revertb'd& to t
p Y he
two-way voice radio system.
K. Officers shall practice good officer safety techniques. Do not allow operation of
the mobile computer to reduce situational awareness, especially in cases
involving violators or suspects.
L. Caution shall be exercised when operating the mobile computer when the vehicle
is moving. If the operation can be done in a safe manner, an officer may operate
the mobile computer while the vehicle is moving. When operation of the mobile
computer requires more than a few key strokes or the touching of the computer
screen, the officer shall pull over at a safe location to perform the task.
OPS-
X. Procedure: Response to Calls for Service:
A. One unit will generally be dispatched to handle routine calls for service. The
nature of some calls, however, may require additional units for purposes of safety
and effectively handling the call. Under most circumstances, two (2) or more
units will initially be dispatched in the following instances:
1. Officer calling for help or an activation of an emergency alert.
2. Alarms.
3. Suspicious persons/circumstances.
4. Domestic disturbances.
5. Any call involving a weapon.
6. Crimes in -progress.
7. Any call that poses a risk to the officer.
8. Any call where, in the judgment of a supervisor, additional units are needed.
B. Supervisors may use their discretion when responding to calls; however, there
are circumstances that require the presence of a patrol supervisor for the
purpose of assuming command. These incidents shall include but not be
limited to:
1. Officer calling for help, assaulted, or an activation of an emergency
alert (not including false alerts).
2. Death Investigations
3. Natural or man-made disasters.
4. Hostage/barricaded subject.
5. Injured officers.
M.R^iYF
6. Fatal or potentially fatal accidents.
7. Accidents involving department vehicles or department r. `y., ees�
. pmenemp' : :-nY�
8. Incidents where a forced entry is necessary..-.
9. Vehicle and foot pursuits
10. Shootings or stabbings.'
11. Use of Force involving Taser, OC or injury to subject or offic
er.
r.
XI. Procedure: Entering information into fovea NCIC systems
A. Station Masters shall be responsible for entry and removal of all information into the
Iowa and NCIC computerized data systems for the Iowa City Police Department.
B. When meeting Iowa/NCIC system requirements for entry, officers taking a report
in which a vehicle, article, gun, or security have been reported stolen shall
request the on -duty Station Master to enter said item. When an item is entered in
the Iowa/NCIC system, officers are required to document the entry in the
narrative section of the incident.
C. When meeting departmental and Iowa/NCIC system requirements for entry,
officers taking a report on a missing person shall be required to immediately
forward the information to the on -duty Station Master for entry of the missing
person in the Iowa/NCIC system. The on -duty Station Master shall ensure there
is an immediate entry into the system.
D. Arrest warrants are entered by a Station Master after receiving them from the
OPS-
Clerk of Court and the Records Section.
E. When an item or missing person is located and requires removal from the
Iowa/NCIC system, the officer responsible for the recovery shall notify the on
duty Station Master to remove the entry by providing a supplemental report
requesting the removal. The officer shall also submit the supplemental report to
the main case file. When the on --duty Station Master is notified by another
agency that an item or person has been located, the officer/investigator
assigned the case shall be notified and be responsible for producing a
supplemental report requesting the removal with copies to the on -duty Station
Master and the main case file.
F, On a monthly basis, the State of Iowa shall produce a validation report for the
department on all outstanding entries into the Iowa/NCIC system entered for the
Iowa City Police Department. on -duty Station Masters shall be responsible for
researching said entries for validation. When it is discovered that an item or
person is no longer valid for entry in the Iowa/NCIC system, the Station Master
shall remove the entry and produce a supplemental report stating it has been
removed .
Dustin Liston, Chief of Police
WARNING
This directive is for departmental use only and does not apply in any criminal or civi
proceeding. The department policy should not be construed as a creation of a higher
legal standard of safety or care in an evidentiary sense with respect to third -parr
claims. Violations of this directive will only form the basis for departmental
administrative sanctions.
♦'Mr `!�
,,aaY
mow•.. w
" •n
w 1M
a
TO: Chief Dustin Liston
FROM: Sgt. Paul Batcheller
RE: February 2021 Use of Force Review
DATE: March 18, 2021
The Iowa City Police Department policy requires an employee to complete a written report for any reportable
use of force. Reportable use of force is defined in the Department's General Order 99--05, which is titled Use
of Force and available for public viewing on the department's website. This policy provides employees with
guidelines on the use of deadly and non -deadly force.
Upon receipt of the report, the supervisor is responsible for completing an administrative critique of the
force. This process includes interviews with involved employees, body worn and in -car camera review,
review of any additional available video, and review of written reports. The employee's use of force report
and the supervisor's critique is then forwarded to the Captain of Field Operations and the Chief of Police for
final review and critique.
On a monthly basis, the previous month's use of force reports and supervisor critiques are reviewed by an
administrative review committee consisting of a minimum of three sworn personnel. This Use 6fforce
Committee consists of two supervisors as designated by the Chief of Police and one officer, typically a..
certified use of force instructor.
The Use of Force Review Committee met on March 17, 2021. It was composed of Sgt. $`atchellVP, Sgt. Rich,
and Officer Passmore. �-
r ` M
For the review of submitted reports in February, the Review Committee documented the following:
• 32 individual officers were involved in 19 separate incidents requiring use of force.
• There were no documented cases of an officer exercising his/her duty to intervene and the review of the
incidents did not indicate that an officer failed their duty to intervene.
• Out of the 19 uses of force, 14 involved force being used against people. The other five were animals being
euthanized by an officer.
• Out of the 32 officers involved in the 14 uses of force against people, no injuries were sustained to officers or
suspects.
• No violations of policy were noted during this review period.
• Out of the 14 uses of force against people, arrests were made nine times (64%).
• Mental health was identified by officers as being a factor in four of the uses of force used against persons
(29%).
• Drugs and/or alcohol was identified by officers as being a factor in nine of the 14 uses of force against persons
(64%).
• Out of the 14 times force was used on a person, five were identified as White (36%), eight were identified as
Black (57%), and one was identified as Unknown (7%).
■ Out of the 19 uses of force, the average number of officers involved in the force was 2.
• In total during this time period, the ICPD had 6,871 calls for service with 18 calls for service resulting in force
being used 19 times (.27%). It is noted that five of the 19 uses of force involved animals and not humans.
The highest level of force in each incident is reflected below along with the year-to-date:
Force Used
February 2021 Occurrences
2021 Year -to -Date
Hands-on
8
14
Taser Display
0
0
Taser Discharge
0
i
OC Spray Deployment
0
1
Firearms Display
6
g
Firearms Discharge
0
0
ASP Striking
0
0
Officer Striking/KickingStriking/Kicking
0
0
Animals Euthanized b Officer
5
7
Special Response Team Callouts
0
0
Vehicle Pursuits
0
0
Officer Injuries
0
0
Suspect Injuries
0
2
Re orts to U.S. DOJ
0
0
Total Use of Force incidents to date equal 31. Total calls for service in the same period equals 13,569.
This results in a year-to-date use of force being deployed in .23% of our total year-to-date calls for
service.
M q-
`.y A
A w'
%.J
JM{x*�
IOWA CITY POLICE DEPARTMENT '
Use of Force Report
February 2021
Watch Date Incident Incident Arrest Force Use
d
Occurred Number type Made
and v/N
Officers
Involved
Day Watch 211 2021000703 Assist N officers assisted the
Johnson
-- Two other CountySheriffs Office ce with a
Officers Agency mental committal order on a
(Mental subject in Iowa City. The
Health) subject immediately became
combative and assaulted a
deputy. Two Iowa City
officers grabbed onto the
subject to prevent him from
further assaulting officers and
the subject ignored attempts
to de-escalate and continued
trying to assault and resist
officers, so they took the
subject to the ground and had
to pull his arms behind his
back to get him handcuffed.
The subject was taken to the
police car where he refused
to get in, so officers had to
pull him into the car. The
subject then kicked at the
door to preventit from closing
and was abto launch
himself, .ack out of the car
into an �fflic_br both officers
took theµgubjedto the ground
to regaih_r°dontrq�j then placed
him back to tl 'e patrot ca r.
The subject waS taken to the
hospital for mental health
evaluation. No injuries to
anyone involved.
February 2021 Use of Force Report
Evening
2/1 2021000710 Sick or
N Injured deer shot and killed by
Watch —
Injured
officer.
One Officer
Animal
Evening
2/1 2021000713 Intoxicated
Y An Officer attempted to stop p a
Watch —
Driver
vehicle after witnessing it
g
Three
driving erratically. The driver
Officers
stopped the vehicle, but then
sped Off before the officer
could approach and
continued driving slowly and
weaving all over the road.
The officer followed from a
safe distance to prevent other
traffic from getting too close
as they entered into
Coralville. Coralville Police
were able to get the car
stopped and a high -risk stop
was initiated. Three Iowa City
Officers drew their weapons
while assisting Coralville PD
while they gave commands
for the driver to surrender,
which he did without further
incident. The driver was then
arrested. No injuries to
anyone involved.
Evening
2/3 2021000763 Sick or
N Injured deer. shot A�d killed b y
Watch —
Injured
red
office t !.
One Officer
Animal
4
Day Watch
2/4 2021000775 Mental
N Officers:;�espoed
-- Three
Health
subject,'hd `n a mental
Officers
health crisis . Thee sub edt
1
assault ""of tcF ers by
headbuttir�g, scratching, and
trying to bite offiddrs. Three
officers attempted de-
escalation to the non-verbal
subject and held his arms and
legs to prevent further
assaults. Paramedics
requested officers assist by
securing the subject to a
gurney and helping them
transport to the hospital. The
subject was transported to the
February 2021 Use of Force Report
hospital for evaluation. No
injuries to anyone.
Evening 2/9 2021000934
Y Officers responded to a
Watch —
Y residence for a report of two
Three
armed subjects. As they
Officers and
arrived, the two subjects sped
Two
off in a car, but crashed into a
Subjects
snow bank nearby and exited
the vehicle and took off
running. Two officers
pursued on foot and caught
up to the two subjects. Both
officers drew their weapons
and a third utilized their K9 to
provide emergency cover for
the officers as they ordered
the subjects to comply. Both
subjects complied and were
taken into custody with no
injuries.
Evening 2/13 2021001015 Domestic
Y Officers responded to a
Watch — Assault
residence for a domestic
one officer
assault. The suspect had just
left the residence and was
located nearby by an officer.
The suspect took off running
from the officer and ignored
multiple commands to stop.
He did eventually stop, but
refused to lay on the ground
as instructed by t4, officer to
prevent the s u s'p ct from
being in apbsitior� o assa"oit
the officeh-- Th6-bfficer- _,, .
pushed th�� sospeat to the
w,:.n v
ground and and filed bim
without incid:ehtor4rijury.'. Hie
later com pla' mied of.lbreatliing
problems from runr),Y)g, so an
ambulance responded and
evaluated him.
Late Night 2/15 2021001044 Stolen
Y Officers located a vehicle that
Watch — Vehicle
was reported stolen. As they
one officer
were approaching, the vehicle
drove off. Officers performed
a high -risk stop on the vehicle
February 2021 Use of Force Report
and an officer drew their
sidearm for their protection
and ordered the subjects in
the vehicle into custody
without incident. No injuries.
Late Night 2/16 2021001098 Shots
Y Officers responded for reports
Watch — Fired
of shots fired. Upon arrival,
two officers
they located a vehicle with the
driver's side window broken
out and fresh footprints in the
snow. They followed the
prints and located a subject
laying in the snow with blood
on his hands. The officers
drew their weapons and
ordered the person into a
position where he could be
handcuffed. He was taken
into custody and transported
to the hospital for treatment of
the injuries he received either
during the shooting or the
subsequent crash all prior to
the officers' arrival. No
injuries due to the level of
force.
Day Watch 2/21 2021001199 Domestic
Y officers responded to a
— two Dispute
residence for a domestic
officers
assault with th& uspect
having a knife. *q offices
made contact Wth,%e subject
in stairwell the residence,
-in
but he ref u s6d-to cVo a rate w
One officer &6`�v°the weapon
and the other,a"J' aspr, as they
both attempt"d to d�;=�escalate
the situation. The t;Ospect
refused to cooperate and
attempted to flee to the
upstairs, so one officer
grabbed onto the subject's
foot to stop him and both
officers then grabbed onto the
subject and pulled his arms
behind his back to get him
arrested. No injuries.
February 2021 Use of Force Report
Evening
2121
2021001217
Intoxicated
Y
Officers arrested a person for
Watch —
Driver
OWI and transported him to
two officers
ICPD for processing. While
there, the subject was
uncooperative and refused to
follow directions. Officers
attempted de-escalation
techniques, but the subject
refused to cooperate and
wouldn't stand up to be
arrested. Two officers had to
grab the subject by his arms
and pull him up and push him
into the wall to be handcuffed
and taken to a police car. No
in -uric.
Day Watch
2/22
2021001226
Mental
N
Officers responded to a
—two
Health
school at the request of staff
officers
after a runaway juvenile
showed up there and was
being uncooperative. Medical
personnel were also on scene
due to medical issues with the
juvenile. While walking her to
the police car, the juvenile
tried to walk away so one
officer grabbed onto the
juvenile's wrist to prevent her
from escaping.
Paramedics decided she
should instead go.in the
e ,ambulance
and re vested
officers assist.1-he juvenile} "
onto a gurney,.4so tw-6-officers,
grabbed the pyeniltaa ; arms
as she tried ,het away and r,
they pushed h' r orifo the"_
gurney wKere `sheiwas
secured and stopped
resisting. Officers made
numerous attempts to
verbally de-escalate the
juvenile. No injuries.
Late Night
2/22
2021001238
Mental
N
Officers responded for a
Watch —
Health
subject suffering a mental
February 2021 Use of Force Report
three
health crisis threatening to
officers
harm himself with a knife.
Officers attempted de-
escalation and got the subject
to walk toward a police car,
but the subject suddenly
tensed up and pulled away
and became physically
resistive to the officers.
Three officers held onto the
subject and pushed him
gently onto the ground to
regain control and get him in
handcuffs without further
incident. No injuries.
Late Night 2/23 2021001242 Sick or
N Sick/injured raccoon shot and
Watch -- Injured
killed by officer.
one officer Animal
Late Night 2/25 2021001322 Intoxicated
N Officers responded to an area
Watch — Subject
outside of a bar after a male
one officer
was located in medical
distress due to alcohol/drug
use. At the request of
paramedics, an officer helped
lift the person onto a gurney,
but the subject became alert
and continually tried to get up
from the gurney. The officer
assisted paramedics in
holding the person down until
transported to the hospital for
observation. No injuries.
Late Night 2/26 2021001367 Criminal
Y Officers responded to a
Watch — Trespass
residence for a subject who
two officers
was visiting refusing to leave.
Officers attem p�.pd d e-
escalationtechn'-tques for
several mutes 'Out the
subject refused° tot up off a
`4couch
anda�ve, even wt_h
threatened an !O,arrest. TWo}.,
officers ra$.bthe subj ct}
by the arms sa th'eyould pull
him off th-d' co u ctTo nd
handcuff him. No injuries.
February 2021 Use of Force Report
Evening
2/27
2021001390
Sick or
N
Injured deer shot and killed by
Watch —
Injured
officer.
one officer
Animal
Day Watch
2/28
2021001414
Sick or
N
Sick/injured opossum shot
— one
Injured
and killed by officer.
officer
Animas
i . r.
..M A ,P •'��
s�rM
M �1
YW�MM
February 2021 Use of Force Report
Chris vine
From: Carol deProsse <Ionetreefox@mac.com>
Sent: Saturday, March 6, 2021 8:06 AM
To: *City Council; Geoff Fruin; Community Police Review Board
Subject: NYTi mes: I Don't Trust Police Testimony_
I
This is interesting, lending credence to why the CPRB needs to be able to strengthen it's powers regarding police
testimony.
https://www.nytimes.com/2021/03/02/magazi ne/i-do nt-trust-poI ice-testimony-ca n-i-lie-to-get-on-a-
'u .html?referrin Source=articleShare
Chris Olney
From: David Selmer < david @woodd ucktreefarms.com >
Sent: Wednesday, March 31, 2021 1:49 PM
To: Chris Olney
Subject: Re: FW: Police contact
I
Meeting packet so it is public record please. Thanks
On Wed, Mar 31, 2021 at 1:44 PM Chris Olney <Chris-Olnev@iowa-c> wrote:
David,
I received this in my email, do you want me to forward it on to the Board as an FYI, or include it in the meeting packet?
Thank you,
Chris
-----original Message -----
From: Joni Bosch <ionideebosch@gmail.com>
Sent: Wednesday, March 31, 2021 12:18 PM
To: Chris Olney <Ch ris-OI ney@ iowa-citv.org>
Subject: Police contact
A couple weeks ago I called 911. 1 was on my way to the store and a black woman was sitting on the verge between the
sidewalk in the street. She was clearly having a mental health issue and needed help. On my way back from the store
she was still sitting there. So I sat a distance away make sure someone came to help. A police car pulled up and I walked
up to explain what I had seen. He told me she was having a drug reaction and walked over to her. He remained very
calm and was offering her the choice of jail or the hospital. He kept his hands out his his sides and merely moved in
front of her when she tried to walk away. Another car pulled up and the policeman got out and clearly knew her. He
said he was disappointed in her and she said she was really trying. I watched for a little bit and things remained calm so
I started walking away. Although I did keep checking back until I was around the corner.
wanted to share this because I think it is a good contrast to too many videos of other police encounters across the US.
The Iowa City police used de-escalation. They remained calm. They did not pull guns. They treated this woman like a
human being in trouble. I figure if you all need to hear something good once in a while
Thankyou
Joni Bosch
This email is from an external source.
Disclaimer
The information contained in this communication from the sender is confidential. It is intended solely for use by the recipient and
others authorized to receive it. If you are not the recipient, you are hereby notified that any disclosure, copying, distribution or
taking action in relation of the contents of this information is strictly prohibited and may be unlawful.
David Selmer, Owner
l � �
.,:.�
March 25, 2021 CITY OF IOWA CITY
4I0 East Washington Street
Iowa City, Iowa 52240-1 SZ6
J3,19) 356-5000
To: The City of Iowa City Community Police Review Board (CPRB) 1319) 356-5009 FAX
wwwAaov.ors
Re: Update on CPRB Recommendations to the City Council
On March 23`4, 2021 the City Council held a special work session to discuss the CPRB's
recommendations aimed at enhancing community oversight of the Iowa City Police Department.
The City Council expressed their sincere appreciation for the work behind the
recommendations, as well as your ongoing efforts to serve the Iowa City oomm unity through
your work on the Board. This letter aims to provide you a oomprehensive update on the status
of your thirteen recommendations to the City Council.
Immediate Updates to the CPRB ordinance
With the support of the Iowa City Police Department, the City Council directed staff to prepare
an ordinance amendment that addresses the following recommendations (numbers reference
the CPRB's December 22, 2020 memo to the City Council):
4. A complainant should have the right to respond to the Fbike Chiefs findings in the thlefs
report before the Board shall conduct its investigation, for the Board to consider in their
review.
13. The statute of limitations for fling a CPRB complaint shalt be lengthened from 90 days after
the alleged misconduct fo 180 days after the alleged misconduct.
Staff witl be preparing this ordinanoe change and will ask the CPRB to review the language prior
to City Council consideration.
Recommendations Requiring Lem[ Analysis and Further City Council Discussion
Several items were identified by staff and the City Council as needing legal analysis as to the
City's ability to implement given State laws. Those Include:
1. In instances of a sustained misconduct complaint, the Board should be given information
about the corresponding discipline and be allowed to indude in the Board report whether the
Board finds the discipline reasonable and fair.
2. The Board shall have the Authority to request fhe City Council have a disciplinary hearing
when there is a discrepancy between the Board and ChfeflCity Manager opinions on the
reasonableness and fairness of proposed discipline for a sustained complaint if the
discrepancy persists despite the meeting, the Board may issue a report detailing their
disegreement or request City Council conduct an independent disciplinary hearing to decide
on the propowd discipline.
3. Amend CPRB Ordinance so that an accused Officer is required to comply with a Board
InvesUgation or be disciplined by the ChieflCity Manager ff they faif to fully cooperate.
March 24, 2021
Page 2
5. The online database of officer complaints shall be improved to allow for quick searches of
complaint history and a computerized risk -management system to anaWe trends.
10. The City shall provide complainants access to a lawyer and social wot*erlmedical
professional with trauma awareness training for purposes of assisting complainants
throughout the complaint process. — Legal review needed only on access to legal counsel.
12. CPRB complaints should be permitted whether filed anonymously or through third persons
with a threshold requirement that the complainant has personal knowledge of the
underigdng circumstances alleged In the complaint.
In addition to these items, the City Council agreed with the following recommendation but noted
that further discussion was warranted before the ordinance change could be drafted. This item
will be discussed in conjunction with the above six items when the associated legal review is
completed. After Council completes that discussion, a second ordinance change will be pursued
addressing recommendation 11, as well as any of the items awaiting legal review that and up
moving forward. Recommendation 11 states:
11. Expand membership of the CPRB from fire to seven or nine members, with an emphasis on
minority representation and representation from a current or former member of the ICPD or
another police policy expert.
Recommendations to be Implemented by City Stuff after Further Dialogue with the CPRB
The Iowa City Police Department and City Council concurred that the following items can be
implemented by City staff after further dialogue with the CPRB. The dialogue will help ensure
that the Department has a clear understanding of what information is being requested. Staff
may also have some thoughts on additional information that may be of benefit to the CPRB.
Those recommendations include:
6. A copy of all complaints of misconduct shall be included in the Police Department's monthly
disclosures to the CPRB, including those filed by a community member to the 1CPD.
7. The CPRB shall be provided Frith additional information in the Police Department quarferfy
reports to review for certain trends: total number of detained Individuals, demographics of
detained individuals, total number of arrested individuals, and demographics of those
arrested.
Recommendations to be Considered after Further Informatio is Received from the
CPRB
The City Council Indicated general support for tne toiiowng recommendations, but requested
more specific details be developed by the CPRB before proceeding. Those three items include:
B. The CPRB should have the authority to hire an independent auditor every f - 2 years to
review the Police Department's internal investigation procedures or for immediate
procedural issues. — City Council requested that Police Staff review the CALEA accreditation
process with the CPRB. With that information, the Council would like to better understand
when and how another audit process might be used by the CPRB. If an ordinance
amendment is determined to be desired, this item would roll into the aforementioned second
March 24, 2021
Page 3
ordinance change along with the member composition and items pending further legal
review.
9. The CPRB shall be provided city funding to promote awareness of the CPRB and enhance
accessibility to its services# (i.e. outreach, streamed meetings on Pacebook, weba to
enhancements, obi -anneal community forums, CPRB contact info printed on all O ftLw Cards,
awareness events, and CPRB information provided to each person issued a citation or at the
time they are released from custody in the event they were arre&ed) — City Council
requested that the CPRB propose an annual budget amount for consideration.
10. The City shall provide complainants access to a lawyer and social worker%edical
professional with trauma awareness training for purposes of assisting complainants
throughout the complaint process. -- The City Council requested that the CPRB investigate
hove the social worker/medical professional services would be secured and provide an
estimated cost for such services in the above -mentioned budget request. As previously
stated, legal review is needed on the recommendation for access to an attorney.
On behalf of the City Council and staff, thank you again for all the efforts behind these
recommendations. Police Chief Liston will be prepared to speak with you about
recommendations 6 and 7 when you decide to place that item on a future agenda. As always,
staff Is willing to assist with other Rems as needed. Feel free to request staff assistance through
the Clerk's Mice, Police Chief or me directly.
Respectfully,
Geoff Fruin
City Manager
Cc: City Clerk's office
City Attorney's office
Dustin Liston, Police Chief
City Council
March 26, 2021
Community Police Review Board
% City Clerk
410 E. Washington St.
Iowa City, IA 52240
via email (chris-olney@iowa-city.org)
In re: Dram Ordinance
Dear Community Police Review Board:
1
� � my 4,
� a�L
Crry OF lowA CITY
City Attorney's Office
410 East Washington Street
Iowa City, Iowa 52240-1826
(3 19) 3 56-5030
(3 19) 3 56-SO08 FAX
www.icgov.org
As the City Manager stated in his March 25 letter, City Council directed staff to prepare an
ordinance amendment that addresses recommendations numbered 4 and 13 in the Board's
December 22, 2020 memo to City Council. Enclosed for Board review please find a draft
ordinance that increases the time period to file a complaint to 180 days and allows a complainant
to respond to the Police Chief s report.
The ordinance will not be placed on the Council agenda until the Board has completed its
review.
Sincerely,
5;
Susan Dulek
Assistant City Attorney
Enc
Copy wlenc. to:
Eleanor M. Dilkes, City Attorney
Geoff Fruin, City Manager
Dustin Liston, Police Chief
Prepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
Ordinance No,
ordinance amending Title 8, entitled "Police Regulations," Chapter 8,
entitled "Community Police Review Board," to lengthen the time
period to file a complaint and to allow the complainant to respond to
the Police Chief s report. r
Whereas, Resolution No. 20-159 entitled 'Resolution of ;Jnitial Council Commitments
addressing Black Lives Matter Movement and Systemic Racisr6t-' ����he wake of the murder of
George Floyd by the Minneapolis Police and calls for action Irom--rp otesters and residents"
K
contained 17 actions items;f
Whereas, the action item in Paragraph 8 was a reqy
§t to the Cor `rnpnity Police Review
Board (CPRB) for a report and recommendation . regaFding changes to`�t . CPRB ordinance
that enhance its ability to provide effective civilian oreight of the ICPD.,.�; �'`:
srt�df�s
Whereas, the CPRB submitted a list of recommend :to City Council r� �. Imo dated
December 22, 2020; `rr..a:
Whereas, Council desires to enact two recomme► lotions _ilie others awa'i `legal review
and further Council discussion; and..
` it • e.F;A �'iod to file a complaint from 99 to
Whereas, 'is �n the City s in#erect to lengthen the tir r�,.
180 days after the alleged misconduct and to allow a com *Nip ant to respond to the Police
Chiefs or City Manager's report, J fl
Now, therefore, be it ordained by the OR, jr'Cdu' hcil of the City 6f,,.4bw1a City, Iowa:
Section I. Amendments._
1. Title 81 entitled "Police ff y. R�" ulatit n. s f=' Chapter 81 entitled
�_
"Community Police RevJie ' bard" section, '. "entitle '"&inition of Complaint; Complaint
" is arl�endedr'by adding the underscore text and deleting the
Process an General," :yy
strike -through text a ,d lows: {{
D. All complaints to the board must be filed with the City Clerk within one hundred eighty
(180) days of the alleged misconduct.
2. Title �;. �r ,, „
�;.f f ::Y ,:. - ent�tte ,.t.". Polk ' ` Regulations, Chapter 8, entitled
tj e 5r:^ Poly p
"Comm uni 1a+oli�ce�� ��fe�nr Bo��', Section fi, entitled "Police Chiefs Report to Board • City
Nlanage's Report 'bbi� S0tior D is amended by adding the underscore text as
followsr'�f �
D. A copy of the Police yChiefs report to the board shall be given to the police officer, the
complainant, and the City Manager. If the complaint concerns the Police Chief, copies of the
City Managers report to the board shall be given to the Police Chief, the complainant, and
the City Council, The com0lainant shall have _twenty-one (21) dam respond to the Police
Chiefs or Citj"anaoer'. report,, and the Police Chief and City Manager shall have ten 10�
days to resoon#3 pl nt's response. The board will grant extensions from these
deadlines for cood:use shown. The complainant's resoonse shall be considered part of
the complaint, and, the Police Chief's or City Manager's response to the complainant's
■��rirrr i r+r rr•r•�..rr�r�.� ■
res onse shall be considered nart of the Police Chiefs report or City Manager's re ort as
those terms are used in Chanter 8.
Section ll. Repealer. All ordinances and parts of ordinances in conflict with the provision of
this Ordinance are hereby repealed.
Section III, Penalties for Violation. The violation of any provision of this ordinance is a
municipal infraction or a simple misdemeanor,
Section Ill;_ _Severabi , If any section, provision or part of the ordinance shall be adjudged
to be invalid or unconstitutional, such adjudication shall not affect the validity of the Ordinance as
a whole or any section, provision or part thereof not adjudged invalid or unconstitutional.
Section V. Effective Date. This Ordinance shall be in effect after its final passage, approval
and publication, as provided by law.
Passed and approved this day of , 2021.
Mayor
Attest:
City Clerk
Approved by
City Attome)(s Office
f: t
• .'r.r A. �::'r'r
' J E//
Af •.fr rF f '�� ' f7 f� �'�.
1 rF
DRAFT # 2 recommendation General Order 99-10 (Domestic Violence)
COMMUNITY POLICE Review BOARD
A Board of the City of Iowa City
410 East Washington Street
Iowa City IA 52240-1826
(319) 356-5043
March 9, 2021
To: Police Chief Liston
From: Community Police Review Board
Re: Suggested revision to ICPD General Order 99-10 (Domestic Violence) (IV)(J)
Dear Chief Liston:
The members of the board respectfully submit the following proposed revision to ICPD General
Order 99-10 (Domestic Violence) (IV)(J):
The following paragraph should be added at the end of the three prior paragraphs in this
subsection -
"A law enforcement '
e... %:3 officer's employment shall be terminated if the law enforcement officer or
reserve peace officer pleads guilty to or is convicted of a crime constituting a misdemeanor
crime of domestic violence or other domestic abuse including other offenses or lesser included
offenses stemming from domestic abuse."
This is not a policy change as the proposed language is consistent with current with laws for the
State of Iowa. However, it is important to the board that this language be included in this
section for emphasis and clarification on the policy. Further, inclusion of this language into the
General Order will ensure it is the policy of the ICPD even if state law were to be changed.
Prepared by CPRB Chair David Selmer
OWA CITy
r 10
DOM E TIC
.9
dor -VIOLENCE
�r
OLICE
Original Date of Issue
October 8,1999
Effective Date of Reissue
November 20, 2020
Reevaluation Date
November 2021
D.A.L. E.A.
1 s2,7# 55.11,19 55,11r3, 55r2a3
INDEXAS:
Domestic Abuse
Domestic Violence
Domestic Violence Deports
Domestics
No Contact orders
Protective orders
I. PURPOSE
General order Number
g9-10
Section Code
0-14
Amends
Reference
(see "INDEX AS:"
OPS-14,1
The purpose of this General order is to establish policy and procedures for
officers in response to all domestic violence or domestic abuse calls reported to
the Iowa City Police Department. officers shall be expected to do the following:
• Afford protection and support to adult and child victims of domestic
violence.
• Promote the safety of law enforcement personnel responding to incidents
of domestic violence.
• Establish arrest and prosecution as a preferred means of police response.
Complete thorough investigations and effect arrest of the primary physical
aggressor upon the establishment of probable cause.
• Officers should not arrest a person who acted in self-defense as defined
by Iowa Code Secbon 704.3.
QPS-14.2
Take appropriate action for any violation of any permanent, temporary, or
emergency orders of protection.
• Provide victims or witnesses of domestic violence with support and
assistance through cooperative efforts with community stakeholders in
order to prevent further abuse and harassment or both.
POLICY
It is the policy of the Iowa City Police Department to provide a proactive, pro -arrest
approach in responding to domestic violence. The primary focus shall be on the safety
of the victim, officers, and others in proximity of the crime, followed closely by
perpetrator accountability. The law enforcement officer should follow all policies and
procedures of this ardency to complete a thorough investigation and analysis of the
complaint with the goal of arresting the person(s) committing an act of domestic
violence and who were not acting in self-defense.
III. DEFINITIONS
A. "Domestic abuse assault" means an assault, as defined in Iowa Code Section
708.1, which is domestic abuse as defined in section 236.2, subsection 2,
paragraph "a", "b", RC)% or udn.
B. Iowa Code Chapter 236.2:
2. "Domestic abuse" means committing assault as defined in section 706.1
under any of the following circumstances:
a) The assault is between family or household members who resided
together at the time of the assault.
b) The assault is between separated spouses or persons divorced from
each other and not residing together at the time of the assault.
c) The assault is between persons who are parents of the same minor
child, regardless of whether they have been married or have lived
together at any time.
d) The assault is between persons who have been family or household
members residing together within the past year and are not residing
together at the time of the assault.
e) The assault is between persons who are in an intimate relationship or
have been in an intimate relationship and have had contact within the
past year of the assault. In determining whether persons are or have
been in an intimate relationship, the court may consider the following
nonexclusive list of factors:
The duration of the relationship.
The frequency of interaction.
Whether the relationship has been terminated.
oPS-1 4.3
The nature of the relationship, characterized by either party's
expectation of sexual or romantic involvement.
A person may be involved in an intimate relationship with more than
one person at a time.
C. `'Family or household members" means spouses, persons cohabitating,
parents, or other persons related by consanguinity or affinity. "Family or
household members" does not include children under age eighteen.
D. Intimate relationship means a significant romantic involvement that need not
include sexual involvement. An intimate relationship does not include casual
social relationships or associations in a business or professional capacity.
E. Primary Physical Aggressor. -
Officers, shall, with or without a warrant, arrest the primary physical aggressor
for domestic abuse assault if upon investigation, including a reasonable
inquiry of the victim and other witnesses, if any, the officer has probable
cause to believe the assault:
b) Resulted in a bodily injury
c) was committed with intent to inflict a serious injury
d) Involved the use or display of a dangerous weapon in connection with
the assault
e) Was committed by impeding the victim's normal breathing or circulation
of the blood by applying pressure to the victim's throat or neck or by
obstructing the nose or mouth of the victim.
f Was committed by impeding the victim's normal breathing or circulation
of the blood by applying pressure to the victim's throat or neck or by
obstructing the nose or mouth of the victim and causing bodily injury.
See Iowa Code section 236.12(2) paragraphs "b", `ic", "Cr, "e", and "1'.
Considerations relating to an officer's determination of the primary physical
aggressor are set forth in Iowa Code Section 236.12(3).
In identifying the primary physical aggressor, otherwise stated predominant
aggressor, a peace officer shall consider the need to protect the victims of
domestic abuse, the relative degree of injury or fear inflicted on the persons
involved, and any history of domestic abuse between the persons involved.
The officer's identification of the primary physical aggressor shall not be
based on the consent of the victim to any subsequent prosecution or on the
relationship of the persons involved in the incident, and shall not be based
solely on the absence of visible indications of injury or impairment.
A. Discretionary Arrest; officers may, with or without a warrant, arrest a person
for domestic abuse assault where an assault has been committed which did
not result in any injury to the victim.
OPS-'I 4.4
F. Pro -Arrest Response: The expectation that officers shall arrest a person
unless there is a clear and compelling reason not to arrest (such as a self-
defense determination or lack of probable cause).
Notwithstanding the provisions of Iowa Code Chapter 236.12, officers shall
arrest offenders in cases of domestic assault not resulting in injury to the
victim unless all of the following conditions are met:
a. The officer believed the victim has suffered no injury
b. There is no indication further abuse will tale place
c. No weapons were used or displayed
d. The circumstances of the case suggest that neither justice nor domestic
abuse prevention would be served by an arrest, and
e. The decision not to arrest is reviewed and approved by a supervisor on
duty.
IV. PROCEDURES
Procedures for the following qualifying factors are included in this protocol:
A. Officer Approaching the scene
B. C icer Responsibility at the scene
C. Enforcement of No -contact 1 Protective Orders
D. Written Reporting
E. Notification of Rights
F. Follow-up Investigation l Domestic violence Invest;gator
O. victim Safety and Protection
H. Hostage situations
I. Officer Training
J. Officers Charged with Domestic Abuse
A. OFFICER APPROACHING THE SCENE
1. Domestics are a high priority call. Officers will respond immediately With
due consideration of the information available and coordinate their
approach. Two officers should be dispatched to any domestic call -three
officers' is p referred .
2. Remain in contact with the dispatcher, requesting assistance, (see
"Communications" section above) information and updates as needed. If
protective orders are in force, then verification and clarification should be
obtained from the county sheriffs department. (see "protective orders"
section below.)
3. Remain alert for suspect leaving the scene.
B. OFFICER RESPONSIBILITY AT THE SCENE
When officers respond to a call for assistance at the scene of a domestic abuse
incident, they shall:
QFS-14.5
1. Approach the scene safely, and in an alert manner.
2. Identify yourself and give an explanation of your presence. Request entry
into the home when conditions permit. when permission is freely and
voluntarily given by either party, a search of the premises may occur.
3. when entry is refused, exercise persistence in gaining entry based on the
request for assistance received by the department. Request
communications re-establish contact with the complainant, if it has been
lost, and reassess the situation. If entry continues to be refused, contact
the watch commander/supervisor for further guidance if circumstances
permit.
4 Forced entry may be allowed when probable cause exists to suspect that
a felony is occurring, has just occurred, or that a life is in danger. In
evaluating the need for forced entry, the officer (s) must consider the
degree of urgency versus requesting a warrant, the possibility of danger,
whether the suspected offense involved violence and whether the belief
exists that persons may be armed. (See exigent circumstances analysis
in Use of Force C10)
6. In incidents where a suspect has vacated the scene, and probable cause
exists for an arrest, a complaint and affidavit shall be prepared
immediately, and forwarded to a judge for a request for issuance of an
arrest warrant. However, an officer may arrest a violator within the first 24
hours of an incident without a warrant. (See Iowa Code Section 236.11)
6. Restore order.
7. Take control of all weapons known to be used, or used in a threatening
manner, and safely store them. (See seizure of Weapons, Iowa Code
Chapter 800.) Iowa Code section 809.1(1)(c) defines seizable property as
"... property which if not seized by the state poses an imminent danger to
a person's health, safety or welfare." When weapons are seized, the
officer shall notify a supervisor of the seizure prior to the officer going off
d uty.
8. Assess the need for medical attention, and call for assistance if warranted,
and whenever requested by the victim. The officer shall assist the victim
in obtaining transportation to the nearest hospital if requested.
0. Determine complainant, separating all parties if possible, including
suspect, victim, children, and other witnesses.
10. Interview all parties. If necessary, reasonable efforts should be made to
obtain a translator.
11. Following interviews, a conference of the responding officers should
occur, if necessary, with the goal of arriving at a consensus for
determining whether to arrest. Apply appropriate Chapter 236, Domestic
Abuse criteria in making the decision to arrest. If consensus or a
determination is not made, a supervisor shall be called to assist. When an
officer is solo in responding, they may confer with a supervisor as needed.
Identifying the primary physical aggressor is necessary, as persons acting
in self-defense are exempt from this mandatory arrest.
12. If probable cause exists, arrest the suspect. Read suspect Miranda rights.
Place individual in custody. Field release or issuing of citations are not
allowed in the event domestic abuse has occurred. This applies to either i
OPS-14.6
both arrest for domestic abuse, related charges and / or violations of
protective orders. If possible, immediately transport suspect to jail.
Factors that tend to support a finding of probable cause for arrest include:
physical injuries (including bruises or cuts); disheveled clothing or
furniture; a victim's credible statements or visible fear; credible statements
of witnesses, including children; and previous calls to the home. if
probable cause exists, an arrest shall be made, regardless of the stated
wishes of the victim or the apparent use of alcohol or drugs by either the
victim or abuser.
13.If a child is present during an incident of domestic assault in which
charges are filed, a mandatory report shall be made to the Department of
Human Services. Any time a companion charge of "Child Endangerment"
is made, Department of Human Services must be contacted. Notification
shall include contacting DHS by phone prior to the end of the watch and
forwarding copies of the written report. Reports should include names and
DOS of all children present as well as an account of where they were at
time of assault, what they saw, and/or heard.
14. Collect and record evidence, including torn clothing, broken objects, etc.
15. Photograph the following:
a. Victim in a full body picture (front and back).
b. Victim's specific injury(s).
c. Children.
d. Scene, including broken objects, weapons, general disarray, etc.
e. If possible, the suspect's full body and any injuries, in addition to the
mug shot.
f. When photos are taken at a domestic incident, the evidence sheet
should be marked as a domestic along with the incident number being
noted
g. When the property manager receives photos from a domestic incident,
they shall be forwarded to the domestic abuse investigator.
16. When an arrest causes a children) to be without a primary caretaker,
Department of Human services shall be contacted immediately to
determine an appropriate caretaker. Officers, are responsible for the care
of children until such time they are relieved of this obligation by DHS.
17. Upon filing out the complaint, the officer will also complete the victim
section of the incident report, making sure to include name, address,
DOS, SS#, sex and race. A photocopy of the incident report containing
this information will be attached to the complaint.
18.Officers should follow the guidelines in SOG 18-08 when dealing with
involved parties that have limited English proficiency, are deaf, or hard of
hearing.
C. ENFORCEMENT OF NO -CONTACT / PROTECTIVE ORDERS
Violation of a no -contact order or protective order shall be vigorously enforced.
If an officer has reason to believe that domestic abuse has occurred, the peace
officer shall ask the abused person if any prior orders exist, and shall contact the
twenty-four hour dispatcher to inquire if any prior orders exist.
OPS- 14.7
If an officer has probable cause to believe that a person has violated a no -
contact f protective order the officer shall arrest the person.
If an officer has probable cause to believe that a person has violated a no -
contact protective order and the officer is unable to arrest the person, the officer
p shall issue a warrant of arrest as soon as possible and before the end of the duty
day.
D. WRITTEN REPORTING
Officers shall complete reports for all cases involving current or past intimate or
domestic relationships.
Officers shall also complete a report where elements of stalking or potential risk
to the victim, their family, or the public are reported to the police department.
Written reports should be factual, specific and clear so as to present an accurate
portrayal al of the domestic abuse incident. written documentation that will be
made as a result of a domestic abuse arrest are the complaint and affidavit, a
supplementary information report narrative, Iowa city Police Incident Report
pp �
Form, and the Domestic Abuse Reporting Form. All officers present at a
domestic shall complete a report including narrative detailing their observations.
In instances where there is a no locate, or the call was incorrectly classified as a
domestic, the primary officer shall complete a report detailing the circumstances
and identifying the correct call classification.
All reports involving a domestic or originally classified as a domestic, or involving
the violation of a domestic abuse no contact order shall be forwarded to the
Department's domestic abuse investigator.
Officers shall make a good faith effort to utilize the Ontario Domestic Assault Risk
Assessment (ODARA) when applicable. If an arrest is made, the ODARA shall
be completed prior to the defendant's initial appearance and officers shall include
the ODARA score (e.g. ODARA = 4) in the affidavit portion of the criminal
complaint. If the officer fails to record the score on the complaint and the
p I
complaint is submitted, the officer shall write the score on the original complaint
at the jail, and subsequently ensure the same writing on all other copies of the
the n1
complaint. Reports will include the documentation of use and scores fro
p
ODARA.
Reports will, at a minimum, contain narratives which will include the following
information
1. Full names of parties involved, including dates of birth of the suspect and
victim
2, Address and phone numbers for the victim, witnesses and those present,
including the address and phone number of the location where the victim
will be staying
CPS-14.3
3. Reports should include names and DOB of all children present as well as
an account of where they were at time of assault, what they saw, and/or
heard
4. The relationship of the victim and suspect
5. Location of the assault
8. Whether no contact orders are known to exist
7. A description of the scene
8. Weapons used
9. Whether a 9-1-1 call was received
10. Documentation of injuries of all parties injured
11. if alcohol is involved, the result of any PBT given to the suspect and victim
12. Whether they received medical treatment
13.An indication of whether the victim was presented their rights
14. Excited utterances should be recorded in quotation marks. Other
statements may be directly recorded or summarized. The demeanor,
spirit and physical description of the suspect should be noted along with
that of the victim
15.If the officer is aware of pending domestic charges, note that fact in the
narrative
16. If the in -car or body -cam recording system was activated
17. Care should be taken by officers to ensure that location information for the
victim subsequent to the offense is not contained in police reports.
If the victim suffered restriction of the airway or blood flow during the assault, an
officer must complete the "Domestic Abuse Assault Impeding Airway / Circulation
Supplemental Report."
E. NOTIFICATION OF RIGHTS
Chapter 236.12 identifies victim rights which must be provided to the victim in
writing and / or verbally. The Iowa City Police Department will routinely present
the victim their rights in written and verbal form. Officers at the scene will present
the victim a printed copy of their rights (Domestic Abuse Notification of Rights
form) and request the victim sign the sheet. One copy of the form should be left
with the victim and the other included with the domestic abuse supplemental
report and narrative.
F. FOLLOW-UP INVESTIGATIONS / DOMESTIC VIOLENCE INVESTIGATOR
All domestic abuse reports shall be completed by the end of the officer's duty day
and forwarded to the Domestic Violence Investigator (DVI) for follow up.
The DVI shall perform follow up investigations on all domestic abuse cases in
Iowa City. The DVI shall attempt to make contact with the victim in each case
and may further the initial investigation by gathering additional evidence,
conducting any follow up interviews, obtaining the 911 dispatch call recording,
obtaining medical records, taking follow up photos, and completing any other
tasks as necessary. The DVI will also conduct risk assessment and safety
OPS-14.9
planning tannin on a case by case basis. The DVI will work with the Johnson county
Attorney's Office to assist with prosecution as needed.
The DVI should conduct in person follow ups if possible, especially with
strangulation charges, and subsequent offender cases.
The DVI will be a member of Coordinated community Response Teams
(CCRT's)and will provide meaningful participation where efforts are aimed at
reviewing and revising local policies and procedures to reflect current realities
and needs in the community, and reducing domestic violence related homicides.
The DVI will be a member of the Domestic Abuse Response Team (DART) and
will work in cooperation with the Domestic Violence Intervention Program (DVIP),
and other victim services in the community to provide service, support, safety,
and advocacy to victims of domestic abuse. The DVI will also be a member of
the Domestic Abuse Investigation Team (DAIT) joined with the county attorney's
office and other local law enforcement agencies. The DVI will additionally
complete, on time, all necessary performance reports and submit any required
grant applications in a manner and quality which will earn the continuance of
grant funding provided to the city of Iowa city for the position.
G. VICTIM SAFETY AND PROTECTION
1. Officers shali work with community resources and advocacy agencies to
connect victims and their children with appropriate services.
2. The officer designated as principal contact for the victim, shall inform the
victim of confidentiality policies and their limitations, and ensure that
confidentiality is maintained throughout the case.
3. All officers shall be aware of possible victim/witness intimidation or
coercion and the increased danger when the victim leaves an abusive
partner. The designated principal contact shall assist the victim and
children in safety planning and caution the victim to be alert to stalking
activities.
4. If an officer suspects intimidation or coercion of the victim/witness is
occurring, the officer shall prepare a written report to be delivered
•f
immediately to the investigator in charge of the case through the chain o
command.
a. In order to determine whether the victim/witness is being
intimidated or coerced, the investigator in charge shall seek out
secondary sources of information.
b. Given the possibility that a victim will recant or choose not to
participate in court proceedings, supplemental evidence shall be
sought out and preserved.
H. HOSTAGE SITUATIONS
As a hostage situation becomes apparent to the investigating officer, and / or
ECO the watch commander I supervisor shall be immediately notified. Following
an assessment of the circumstances, a determination shall be made as to
Oi S- ! 4. 1 V
strategy for resolution of the call. special Response Team (SRT) and/or Crisis
Negotiation Team (CNT) protocol and personnel may determine this strategy.
I. OFFICER TRAINING
In addition to initial domestic abuse training at the Iowa Laver Enforcement
Academy, the Iowa city Police Department wi I i routinely offer training in regard to
domestic abuse. Training will be provided by both in-house staff, as well as
utilizing outside authorities as available.
J. OFFICERS CHARGED WITH DOMESTIC ASSAULT
Concerning application of Iowa Law, should a law enforcement officer be
arrested for domestic abuse, they will be treated equitably as would any other
citizen. Likewise, the Iowa city Police Department will adhere to the Federal
Lautenberg Amendment concerning the possession of firearms should a
domestic abuse conviction occur, within this jurisdiction, or any other within the
United States.
In responding to a domestic abuse call for assistance, should it be known that
any sworn officer of this or any other law enforcement agency, in or out-of-state,
is identified as a suspect, the watch commander / supervisor will be immediately
notified. If the person arrested / suspected is not an Iowa City Police Officer, the
watch supervisor will notify that officer's department. Additionaily, the watch
commander / supervisor shall be notified if any other employee of the Iowa City
Police Department is arrested for domestic abuse. Following any of these
notifications, the appropriate division commander will be contacted.
In the event that any officer or employee of the Iowa City Police Department is
arrested for domestic abuse, or involved as a victim of a domestic assault, or is a
suspect but not arrested for a domestic assault, appropriate referrals for services
and assistance will be made. Internal Investigations will be conducted as
warranted. A copy of the report on such an incident shall be forwarded to the
{office of the Chief of Police.
Denise Erotherton, Interim Chief of Police
CAPS-14.11
WARNING . directive is for de artmental use only and does not apply in any criminal or civil
This dire p
proceeding.p The department policy should not be construed as a creation of a higher
standard of safe or care in an evidentiary sense with respect to third -party
legal s claims.
Violations of this directive will only fora the basis for departmental
administrative sanctions.
Draft #2 recommendation General Order 99-08 (Body Worn Cameras and In -Car Recorders)
COMMUNITY POLICE Review BOARD
A Board of the City of Iowa City
410 East Washington Street
Iowa City IA 52240-1826
(319) 356-5043
March 9, 2021
To: Police Chief Liston
From: Community Police Review Board
Re: Suggested revision to General Order 99-08 (BODY WORN CAMERAS and IN -CAR
RECORDERS)
Dear Chief Liston:
The members of the board respectfully submit the following proposed revision to ICPD General
Order 99-09. Revisions are denoted in red and underlined text.
VIDEO DISTRIBUTION PROCESS
When video is requested a complete case of all video will be assembled and a
link to the video case will be created for cloud share purposes. Request for video
from outside entities will be done through cloud share capabilities through the
WatchGuard system. Videos from prior video system shall be done via physical
disk. When requested by the JCAO, or City of Iowa City Legal division, they will
OPS-12.10 be responsible for dissemination of the cloud share link to other involved parties.
It is the responsibility of the receiving party to create physical disks as needed
from the cloud share. Cloud share default expiration shall be 60 days unless
otherwise requested.
anly the Chief of Police may authorize the deletion of any in car video recordings or body
camera recordings, and only after the Chief has determined that any video to be deleted
was unintentionally captured, invasive or private, and not pertinent to any case or inquiry, and
only after a member of the CPRB has reviewed the video and concurred with the Chief
determination. The Chief shall make a request to the CPRB in writing. If there is agreement
between the CPRB and the Chief that video is to be deleted, a written record must be signed by
both the Chief and the CPRB member that details the identify of the BWC or the in car video
including the time and date stamp of the video the minutes and seconds of the video that are
to be deleted, and the justification_ for the determination to delete the video. No other portion
of the video shall be deleted other than the times identified in the co -signed record.
Draft #2 recommendation General Order 99-08 (Body Worn Cameras and In -Car Recorders)
DISCIPLINE
Any employee who violates this policy will be subject to discipline as GO 99-06
Titled Internal Affairs, Iowa Code Chapter 400 titled Civil Service, and the Contract between the
City of Iowa City and the Police Labor Relations Organization of Iowa City allow.
If an employee 'al in d one ^+ aG.-ti. ate aR ;.- l_.�r nr WAIC nF improperly shut off a recording device in
violation of this policy, it shall be presumed that an employee did so intentionally, and the
employee shall have an affirmative burden to prove by a preponderance of the evidence that
the violation was unintentional. Any employee found to have intentionally turned off or
disabled an in -car recording device or body camera when their use is required will be
suspended or terminated re 1h;ect to si lcnancien er +or,.,.,;m as GO 99-06 Titled Internal
Affairs, Iowa Code Chapter 400 titled Civil Service, and the Contract between the City of Iowa
City and the Police Labor Relations Organization of Iowa City allow. A second offense for
intentionally turning off or disabling an in -car recording device or body camera when their use
is required will result in termination as GO 99-06 Titled Internal Affairs, Iowa Code Chapter 400
titled Civil Service, and the Contract between the City of Iowa City and the Police Labor
Relations Organization of Iowa City allow.
COMMUNITY POLICE REVIEW BOARD REVIEW (To be inserted after_ DISCIPLINE
All incidents where employees did not activate an in -car or BWC recording device or improperly
shut off a recording device in violation of this policy shall automatically be subject to the review
by the CPRB. For such incidents, a report from the Chief of Police or City Manager shall be
submitted to the CPRB within 30 days of the occurrence that details:
1. A description of all parts of any investigation into the incident that took place, including an
interview with the officer•
2. The finding of fact as to when and how the violation occurred;
3. Relevant video footage including footage taken 30 minutes before and after the missing
recording at issue;
4. A conclusion on whether misconduct occurred and whether it was intentional, keeping in
mind the presumption of intent and the burden of proof by a preponderance of evidence on
the officer and a detailed analysis to demonstrate the rationale behind the determination.
Extensions of time may be requested to the CPRB and may be granted upon a showing of good
faith.
The board deems the existence of video evidence of incidents to be an integral part of the trust
relationship between the police and the community. This has been easily apparent in the
multiple examples of high -profile incidents across the country, including the George Floyd
incident. Second, video footage of an incident greatly enhances the board's ability to make an
accurate determination on whether misconduct occurred. Video footage protects both the
officers and the community members alike in the ability to capture an objective reality. It is
understood that the ICPD concurs with the board's view on the value of the footage; hence the
financial investment to equip the ICPD with video cameras, and the policy measures that are
already in place to help ensure the cameras use in all relevant instances.
Draft #2 recommendation General Order 99-08 (Body Worn Cameras and In -Car Recorders)
The proposed changes seek to strengthen the policy to further ensure that video is available in
all relevant incidents, while minimizing opportunities and appearances of impropriety. As a
whole, the board believes these changes add a community check over the integrity of this
valuable evidence and promotes greater transparency with the ICPD action.
Regarding the change for the authorization of the deletion of video, the issue the policy revision
seeks to resolve is that the Chief has unchecked discretion in classifying the material as
qualified for deletion in authorizing the video's deletion. This allows for impropriety, or,
equally, an appearance of impropriety. It is conceivable that, even in cases where video was
correctly determined by the Chief to be unintentionally captured, invasive or private, and not
pertinent to any case or inquiry, and was authorized for deletion, community members might
have conspiracies that the Chief falsely classified the video in order to delete pertinent video
footage to protect the ICPD from liability or exposure. with a quick review by one member of
the board, it will protect against the deletion of relevant video, insulate the Chief and ICPD from
accusations of conspiracy, and further transparency.
Regarding the change in the discipline, the policy revision underscores the importance of the
video in all cases. The board believes any intentional conduct to prevent footage from being
recorded of relevant incidents, even on a single occasion, should result in termination. Further,
under the current policy, the discretion again lies wholly with the Chief to determine, first,
whether the officer's failure to have video in violation of the policy was intentional, and second,
what discipline, if any should be administered. As, presently there is no capacity under the
ordinance for the board to review the discipline the Chief administers, by shifting the burden of
proof to the officer to presume that intentional misconduct occurred, and by calling for review
of the Chief's finding as to the officer's intent, the board may lessen both the appearance and
occasion of impropriety, misplaced leniency, and inconsistency with determinations made by a
Chief.
Thank you for your consideration of these policy revisions.
Sincerely,
David Selmer
Prepared by CPRB Chair David Selmer
OPS-12.1
BODY WORN
CAMERAS and
IN -CAR
RECORDERS
Original Date of Issue General Order Number
July 30, 1999 99-0 8
Effective Date of Reissue Section Code
October 7, 2020 OPS-12
Reevaluation Date Amends
October 2023 OPS-12 Previous Version 2013
C.A.L. E.A. Reference
41.3.8 (see "INDEX AS:")
INDEX AS:
Use of Force Traffic Stops
Internal Investigations Recording Devices
Evidence In -car Recorders
Evaluations Body Worn Cameras (BWC)
I. PURPOSE
The purpose of this policy is to identify when recording devices should be used
and procedures to be followed when using the recording equipment.
Note: this policy specifically does not govern nor apply to covert operations and
any related recordings.
II. POLICY
It is the policy of the Iowa City Police Department that all members serving a patrol or
investigative function, to include road CSOs and Animal Control Officers, be required to
use recording devices to collect evidence and document interactions between officers
and the public. Only approved equipment will be used by department members and
usage shall comply with the manufacturer's instructions. All videos are the property of
the Iowa City Police Department. Any distribution of a video or portion of a video shall
only be done with the authorization of the Chief of Police or his/her designee. The
unauthorized playing or copying of any video is prohibited.
�M
III. DEFINITIONS
Audio/video recording equipment consists of:
1. In -car recorders to include a camera, recorder, flashcard and LCD
Display. These units are within the vehicle.
2. Body worn cameras (BWC) of a type selected and issued by the
Department, are cameras worn on an individual officer's person
that record and store audio, video and metadata evidence.
IV. PROCEDURES
The Iowa City Policy Department has adopted the use of the BWC and in -car
recorders to accomplish several objectives. The primary objectives are as
follows:
1. BWCs and in -car recorders allow for accurate documentation of police -
public contacts, arrests, and critical incidents. They also serve to
enhance the accuracy of officer reports and testimony in court.
2. Audio and video recordings also enhance the Iowa City Police
Department's ability to review probable cause for arrest, officer and
suspect interaction, and evidence for investigative and prosecutorial
purposes and to provide additional information for officer evaluation
and training.
3. The B1lC and in -car recorders may also be useful in documenting
crime and accident scenes or other events that include the confiscation
and documentation of evidence or contraband.
The Commander of Administrative Services or his/her designee will supervise the
use, storage, duplication and erasing of the material recorded by members of this
department.
If an officer notices that there is a problem with the equipment, he/she shall notify
a watch supervisor. The watch supervisor will forward notification of the problem
or malfunction to the Commander of Administrative Services or his/her designee.
Only persons trained in the servicing of audio/visual equipment will service the
equipment. Any defective unit will not be used, and when practical, will be
removed from service until repaired.
If an employee who is not trained in the use of the in -car recorder is assigned to
a vehicle containing one, they should notify a supervisor. The supervisor shall
then assign identity to that portion of the video not identified.
Officers are not required to inform the person(s) that the recording equipment is
in use, however, it may be advantageous to do so to de-escalate a situation and
possibly reduce the need to use force. People generally are on their best
behavior when they know they are being recorded.
Officers shall disclose the use of a video recorder upon inquiry.
OPS-12.3
OPERATION OF THE RECORDING APPARATUS
In -car Recording Apparatus
Officers shall log into the in -car recorder at the beginning of their shift and synch
their BWC to the vehicle.
Officers shall inspect and test the in -car recording system prior to each shift to
verify proper functioning and shall notify their supervisor of any problems. If
another squad car is available with a working in -car recording device officers
shall utilize that vehicle for their watch.
In -car audio/visual recording units will be installed such that they are activated
when:
1. turning on emergency lights
2. turning on siren
3. manual activation by pushing the @ record button
4. manual activation by activating a synched BWC
5. excessive speed with no lights or siren
All traffic stops shall be recorded in their entirety -including when the citation is
being written. officers should, to the extent possible, use the recording
equipment to document the administration of field sobriety tests, remembering
that their top priority is safety.
In addition to traffic stops, officers shall manuallv activate their recordin
e ui ment on calls for service and on self -initiated field activitv if it involves an
encounter with a person. Officers, if able, shall activate the in -car recorder
system immediately upon being involved in a motor vehicle crash. It is
recommended that officers consider activating the in --car recorder system when
responding to calls -for -service where video capture of persons/vehicles leaving
the scene of incidents has investigative value. Once a recording unit has been
activated it shall only be stopped when the incident in question is concluded
unless allowed under this policy.
When a recording is going to be made inside the Department by one of the OWI
or interview room cameras the BWC and in -car system may be stopped if interior
recordings are initiated. When leaving the Department, if still in the presence of
the person, the in -car recorder shall be reactivated during transport of any
person.
When stopping a video recording it should whenever possible be done from the
in -car recorder to allow classification to synch to the BWC as well.
It is mandatory to give each video a classification at time of stopping the video.
Officers shall be as accurate as possible when classifying videos to achieve
required retention.
Officers can choose from the list below in the vehicle when classifying a video.
OPS-12.4
Video Classifications
Retention Length
1-equipment check
365 days
2-No CFS
365 days
3- Parking/motorist assist
365 days
4- Warning
365 days
5- CFS / no report
365 days
6- Accident
365 days
7- owl
730 days
8-CFS / Report
365 days
9- Citation
365 days
10- Use of Force
730 days
11- Arrest
730 days
12- Robbery
730 days
13- Assault
730 days
14- Domestic
730 days
15- Death Investigation
indefinite
Upon completion of a recorded event which results in an arrest the Officer shall
use the CFS# classification to associate the call for service number associated to
the video files. This shall be done by all responding officers.
Use of video classification and CFS# entry applies only to events managed with
in vehicle recorders.
Body Worn Cameras (BWC)
BWC's that are properly synched to an in -car device will automatically start when
the in -car recorder is activated .
The BWC will also start an in -car recorder when initiating a recording.
All patrol cars shall be equipped with an auxiliary charging device for the BWC.
When responding to a call for service officers shall activate the BWC prior to
arriving on scene or at the first opportunity to safely do so. Additionally, officers
shall activate the BWC at the initiation of any other law enforcement action,
including parking enforcement even if there is no interaction with the public, or
investigative encounter between a police officer and the public to include: Stops
(including traffic stops), frisks, searches, arrests, consensual interviews and
searches, enforcement actions of all kinds and any encounter that becomes in
any way hostile or confrontational. The BWC shall be activated when a firearm is
used to destroy an animal.
Exceptions to this requirement include interviews with victims of sexual assault,
domestic abuse, or other sensitive crimes, or the recording of witnesses who are
concerned about retaliation if they are seen as cooperating with the police.
Officers' may also use their discretion during routine and casual situations such
as officers on foot or bike patrol who wish to converse with neighborhood
OPS-12.5
residents and where turning on a video camera could make the encounter seem
officious and may make the person reluctant to speak with the officer.
Officers may also deactivate their BWC during the following types of situations:
In locations where individuals have a reasonable expectation of privacy,
such as a residence, they may decline to be recorded unless the recording
is being made pursuant to an arrest or search of the residence or the
individuals or other enforcement action is occurring in such a location. The
BWC shall remain activated until the event is completed to ensure the
integrity of the recording unless the contact moves into an area restricted by
this policy.
Once an officer has finished investigating a collision and the involved parties
have been released, the officer may deactivate the BWC prior to clearing
the call to complete any paperwork.
If an officer responds to assist with traffic control at the scene of a collision,
fire or similar incident, the officer may deactivate the BWC when there is no
interaction with persons or that interaction has ended.
Other calls where there is no further interaction with persons or that
interaction has ended, for example, an OW1 investigation where the person
has been taken to jail or otherwise released and the officer still has
additional paperwork.
When a recording is going to be made inside the Department by one of the
OWI or interview room cameras, officers shall only deactivate their BWC
after the appropriate room video system has been activated to avoid any
lapses in recording. When leaving the Department, if still in the presence of
the person, the BWC shall be reactivated prior to deactivating the OWl and
interview room cameras to avoid any lapses in recording.
If at any point during these types of calls any of the previously listed
situations occur where a BWC is required, the BWC shall be
reactivated.
The above list is to serve as a guide and is not intended to be all inclusive. If in
doubt, record it.
If an officer fails to activate the BWC, fails to record the entire contact, or
interrupts the recording, the officer shall document why a recording was not
made, was interrupted, or was terminated. This is to include muting the audio. A
brief statement in the recorder prior to the interruption shall be sufficient
documentation.
If an officer's BWC needs to be replaced during their watch for any reason, the
patrol supervisor will use the WatchGuard Kiosk application to check out another
camera for them to use.
��j��E►:
Procedures for BWC Use
Officers shall inspect and test the BWC prior to each shift to verify proper
functioning and shall notify their supervisor of any problems.
Officers who are assigned BWC equipment shall use the equipment unless
otherwise authorized by supervisory personnel.
Police personnel shall use only BWCs issued by this department. The BWC
equipment and all data, images, video, and metadata captured, recorded, or
otherwise produced by the equipment is the sole property of the agency.
Police personnel who are assigned BWCs must complete an agency approved
and/or provided training program to ensure proper use and operations. Additional
training may be required at periodic intervals to ensure the continued effective
use and operation of the equipment, proper calibration and performance, and to
incorporate changes, updates, or other revisions in policy and equipment.
BWC equipment is the responsibility of individual officers and will be used with
reasonable care to ensure proper functioning. Equipment failure or malfunctions
shall be brought to the attention of the employee's supervisor as soon as
possible so that a replacement unit may be procured. A radio log shall be made
indicating that the camera is not functioning when it is first known. Employees
must report back to the station for a replacement unless unable to because of an
emergent call for service. If an employee is unable to come back to the station
for a replacement due to an emergent situation then every attempt should be
made to have a backup officer on scene with a working camera.
The BWC shall be worn on the officer's chest with clear view to the front (not
blocked by clothing or other equipment) and properly oriented.
Procedures for Both In -car Recorder and BWC Use
Officers shall not edit, alter, erase, duplicate, copy, share, or otherwise distribute
recordings in any manner without prior written authorization and approval of the
Chief of Police or his or her designee.
Officers are encouraged to inform their supervisor of any recordings that may be
of value for training purposes.
Requests for deletion of portions of the recordings (e.g., in the event of a
personal recording) must be submitted in writing and approved by the Chief of
Police or his or her designee. All requests and final decisions shall be kept on
file.
Officers shall note in their incident, arrest, and related reports when recordings
were made during the incident in question. However, BWC recordings are not a
replacement for written reports.
oPS-12.7
Restrictions on Using the In -car Recorder or BWC
In -car recorders and BWCs shall be used only in conjunction with official law
enforcement duties and shall not be used to record the following:
• Encounters with undercover officers or confidential informants.
• When on break or otherwise engaged in personal activities.
• Communications with other police personnel without the permission of the
Chief of Police.
• Unless in the scope of officers' official duties and with an articulable
reason, officers will not use the in -car recorder or BWCs in any location
where individuals have a reasonable expectation of privacy, such as a
restroom or locker room _
Record After -The -Fact
The new recording system has the capability of running in a continuous record,
However, this feature has been disabled on the body worn devices, the only time
any recording will be captured on a body worn device is when the recording is
activated by the front button, or when initiated by a synched in car recording
device. This is to maintain a level of privacy for those wearing body worn devices
and to prevent excessive drain on battery life. If at some point this feature is to
be used it will be by directive of the Chief of Police and appropriate notification
will be sent to all users prior to the change.
Record after the fact will be functional and running on all patrol vehicle recorders,
this will be used in case of major incident or investigation that has cause to
believe the patrol vehicle may have been in an area and captured footage of an
event or pre/post event footage when a car recorder was not in the record state.
Officers should be aware that all patrol vehicle records have this feature and are
always in record state, however only videos that are event initiated are ever
exported to the system for playback.
Any video captured after the fact, as well as the 1 min pre -record on all videos,
have no audio associated with them as it is only video playback.
If a recording of value is found on a recorder it can be changed to an event and
exported to the system for saving and further viewing.
Storage and Release
All files shall be securely downloaded periodically and no later than the end of
each shift. Each file shall contain information related to the date, in -car recorder
or BWC identifier, and assigned officer.
CPS-12.8
All images and sounds recorded by the in -car recorder or BWC equipment are
the exclusive property of the Iowa City Police department. Accessing, copying, or
releasing files for non -law enforcement purposes is strictly prohibited.
All access to in -car recorder or BWC files must be specifically authorized by the
Chief of Police or their designee, and all access is to be logged and available for
audit to ensure that only authorized users are accessing the data for legitimate
and authorized purposes.
VIDEO RETENTION
Proper classification of videos will determine how long a video is retained.
If an improper classification is made for a series of recordings they can be
reclassified through the software interface. Refer to section on video
classification for standard retention lengths.
If a video is part of a major case that will require longer or permanent retention a
disk copy of all video should be requested and submitted to evidence by
responsible officer or detective.
VIDEO ACCESS PERMISSIONS
Supervisors will have access to view all videos.
Investigation users have view only access to all videos.
All officers will have access to view their own video and recordings from
the intox area.
SUPERVISOR RESPONSIBILITIES
Supervisors shall review in -car and BWC recordings for all involved employees
for use of force incidents and complaints. Documentation of these reviews will be
logged on the prescribed form (Appendix A). Supervisors that discover an
incident where an in -car or BWC recording device was not activated or
improperly shut off shall complete a report of inquiry form (ROI) and forward to
the captain of field operations. The supervisor shall include if there was sufficient
time for the activation of a device.
If an in -car or BWC recording was not activated where there was sufficient time
to do so or improperly shut off a report of inquiry shall be completed and
forwarded to command staff for review.
On a monthly basis, supervisors will review at least one in -car and one BWC
recording of each employee under their supervision to ensure that the equipment
is operating properly and that officers are using the devices appropriately and in
accordance with policy and to identify any areas in which additional training or
guidance is required. Where possible video review should be of the same
incident to ensure the system is synching as it is designed. By the 15th of each
month each Watch Commander, Lieutenant of investigations and Animal Control
O PS-12.9
Supervisor, shall forward to the Commander of Field Operations the information
on the prescribed form (Appendix A) from the previous month.
Supervisors shall be trained in the use of in -car cameras and body worn camera
and of their duty and responsibilities as it pertains to this policy.
COMMAND STAFF RESPONSIBILITIES
The captain of field operations shall maintain a record of incidents where
employees did not activate an in -car or BWC recording device or improperly shut
off a recording device in violation of this policy and monitor for repeats from the
same employee.
By March 1 Sx of each year the captain of field operations will submit an annual
report to the city manager's office and Community Police Review Board from the
previous year on compliance with this general order. This report should contain
summary of the results of the monthly supervisory checks, Use of Force checks
and all checks generated from internal affairs investigations.
Media Card Control
Normally, video for the in -car recorders is downloaded wirelessly through a
secured wireless connection. In the case of failure of that system, the video files
will need to be downloaded manually. In -car recorder videos are captured on
USB drives on a recorder located in each vehicle.
The USB drives shall only be removed by a supervisor who will remove the USB
drive and upload the files. The same USB drive must go back into the car it was
removed from after uploading. USB drives are not interchangeable.
BWCs have no user removable media cards and are downloaded by use of a
docking station.
If the video contains documentation of a use of force, the fact that there is a
video should be included in the Use of Force Report form. In instances where
there is a complaint against a member of the department, the supervisor
receiving the complaint shall ascertain if the event in question was recorded.
Video files are stored on the server located inside the secure server area at the
City of Iowa City Facility, all files are backed up on a routine basis and backup
tapes will be stored within City of Iowa City secured facilities.
VIDEO DISTRIBUTION PROCESS
When video is requested a complete case of all video will be assembled and a
link to the video case will be created for cloud share purposes. Request for video
from outside entities will be done through cloud share capabilities through the
WatchGuard system. Videos from prior video system shall be done via physical
disk. When requested by the JCAO, or City of Iowa City Legal division, they will
OPS-12.10
be responsible for dissemination of the cloud share link to other involved parties.
It is the responsibility of the receiving party to create physical disks as needed
from the cloud share. Cloud share default expiration shall be 60 days unless
otherwise requested.
The Chief of Police has the discretion to authorize the deletion of any in car video
recordings or body camera recordings that have been unintentionally captured,
invasive or private, and not pertinent to any case or inquiry.
DISCIPLINE
Any employee who violates this policy will be subject to discipline as GO 99-06
Titled Internal Affairs, Iowa Code Chapter 400 titled Civil Service, and the
Contract between the City of Iowa City and the Police Labor Relations
Organization of Iowa City allow.
Any employee found to intentionally turn off or disable an in -car recording device
or body camera when their use is required will be subject to suspension or
termination as CO 99-06 Titled Internal Affairs, Iowa Code Chapter 400 titled
Civil Service, and the Contract between the City of Iowa City and the Police
Labor Relations Organization of Iowa City allow.
Denise Brotherton, Interim Chief of Police
WARNING
This directive is for departmental use only and does not apply in any criminal or civil
proceeding. The department policy should not be construed as a creation of higher
legal standard of safety or care in an evidentiary sense with respect to third -party
claims. violations of this directive will only form the basis for departmental
administrative sanctions.
COMMUNITY POLICE REVIEW BOARD
OFFICE CONTACTS
March 2021
Date Description
None
April 14, 2021 Mtg Packet
COMMUNITY POLICE REVIEW BOARD
COMPLAINT DEADLINES
CPRB Cam alai nt #20-02
Filed:
06/04/2 0
Chief's report due (90 days):
09/02/20
Extension Request:
12/15/20
Extension Request:
02/01/21
Report filed:
01/28/21
Extension Request:
06/30/21
Report filed:
??l??/21
------------------------------------------------------------------------------------
CPRB meeting #1 (Review):
02/09/21
CPRB meeting #2 (Review):
03/09/21
CPRB meeting #3 (Review):
04/14/21
CPRB meeting #4 (Review):
??/??121
---------------- - -- -----------------------------------------------------------------
CPRB report due (90 days):
04/28/21
Extension Request:
??/??/21
CPRB report due (90 days):
??/??/21
CPRB Complaint #20-05
Filed:
08/14/20
Chief's report due (90 days):
11/12/20
Extension Request:
12/15/20
Extension Request:
02/01/21
Report filed:
01/28/21
Extension Request:
06/30/21
Report filed:
??/??/21
----------------------------------- --------------------------__---------------------
CPRB meeting #1 (Review):
02/09/21
CPRB meeting #2 (Review):
03/09/21
CPRB meeting #3 (Review):
04/14/21
CPRB meeting #4 (Review):
??/??/21
------------------------------------------------------------------------------------
CPRB report due (90 days):
04/28/21
Extension Request:
??1??121
CPRB report due (90 days):
??1??121
April 14, 2021 Mtg Packet
CPRB Complaint #20-06
Filed:
Chiefs report due (90 days):
Extension Request:
Extension Request:
Report filed:
Extension Request:
Report filed:
08/19/20
11 /17/20
12/15/20
02/01/21
01 /28/21
06/30/21
??/??/21
------------------------------------------------------------------------------------
CPRB meeting #1 (Review):
02/09/21
CPRB meeting #2 (Review):
03/09/21
CPRB meeting #3 (Review):
04/14/21
CPRB meeting #4 (Review):
??/??/21
------------------------------------------------------------------------------------
CPRB report due (90 days):
04/28/21
Extension Request:
??/??/21
CPRB report due (90 days):
??/??/21
------------------------------------------------------------------------------------
CPRB Complaint #20-07
Filed:
08/27/20
Chiefs report due (90 days):
11/25/20
Extension Request:
12/15/20
Extension Request:
02/01/21
Report filed:
01/28/21
Extension Request:
06/30/21
Report filed:
??/??/21
------------------------------------------------------------------------------------
CPRB meeting #1 (Review):
02/09/21
CPRB meeting #2 (Review):
03/09/21
CPRB meeting #3 (Review):
04/14/21
CPRB meeting #4 (Review):
??/??/21
------------------------------------------------------------------------------------
CPRB report due (90 days):
04/28/21
Extension Request:
??/??/21
CPRB report due (90 days):
-------------------------------------------------- ----------------------------
??/??/21
------
April 14, 2021 Mtg Packet
CPRB Complaint #20-08
Filed:
Chief's report due (90 days):
Extension Request:
Extension Request:
Report filed:
Extension Request:
Report filed:
08/27/20
11 /2 5/2 0
12/15/20
02/01/21
01 /28/21
05/30/21
??/??/21
------------------------------------------------------------------------------------
CPRB meeting #1 (Review):
02/09/21
CPRB meeting #2 (Review):
03/09/21
CPRB meeting #3 (Review):
04/14/21
CPRB meeting #4 (Review):
??/??/21
------------------------------------------------------------------------------------
CPRB report due (90 days):
04/28/21
Extension Request:
??/??/21
CPRB report due (90 days):
------------------------------------------------------------------------------------
??/??/21
TENTATIVE MEETING SCHEDULE
April 14,2021
May 11, 2021
May 17, 2021 Community Forum
June 8, 2021
July 13, 2021