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Home My WebLink About05 13 21 TRC AgendaAd Hoc Truth and Reconciliation Commission May 13, 2021 Electronic Formal Meeting- 07:00 PM Zoom Meeting Platform Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting is being held because a meeting in person is impossible or impractical due to concerns for the health and safety of commission members, staff and the public presented by COVID-19. You can participate in the meeting and can comment on an agenda item by going to https://zoom.us/webinar/register/WN_D_d8_swhTRewyPzXjkccaA via the internet to visit the Zoom meeting’s registration page and submit the required information. Once approved, you will receive an email message with a link to join the meeting. If you are asked for a meeting ID or webinar ID, enter the ID number found in the email. A meeting password may also be included in the email. Enter the password when prompted. If you have no computer or smartphone, or a computer without a microphone, you may call in by telephone by dialing (312) 626-6799. When prompted, enter the meeting ID or webinar ID. The ID number for this meeting is: 950 9642 4365. Once connected, you may dial *9 to “raise your hand,” letting the meeting host know you would like to speak. Providing comments in person is not an option. Agenda: 1.Call Meeting to Order and Roll Call 2.Approval of the April 29, 2021 Meeting Minutes 3.Staff Follow-up on TRC Questions (see draft April 29 minutes) 4.Public Comment of Items not on the Agenda. (Commentators shall address the Commission for no more than 5 minutes. Commissioners shall not engage in discussion with the public concerning said items) 5.Update on Land & Labor Acknowledgment 5 Minutes* 6.Discuss & Vote on Facilitator Hiring Process 20 Minutes* 7.Presentation: Commissioner Daniel Findings on “Facilitator/Strategic Planner” Positions 8. 8. Review and Approve By-Laws 15 Minutes* 9. Staff/Commission Announcements. (Commissioners shall not engage in discussion with one another concerning said announcements). 10. Adjournment. If you will need disability-related accommodations to participate in this meeting please contact the Equity Director, Stefanie Bowers, at 319-356-5022 or at stefanie-bowers@iowa- city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. *The times listed in the agenda are the anticipated duration of that particular agenda item. The actual discussion may take more or less time than anticipated. AD HOC TRUTH AND RECONCILIATION COMMISSION MAY 13, 2021 MEETING PACKET CONTENTS AGENDA ITEM #2 • DRAFT APRIL 29, 2021 MEETING MINUTES AGENDA ITEM #7 • BY-LAWS/PROCEDURES Draft Minutes Ad Hoc Truth and Reconciliation Commission April 29, 2021 (Electronic) Regular Meeting Zoom Platform To Listen to Archived Audio of this meeting visit https://www8.iowa- city.org/WebLink/Browse.aspx?dbid=0&startid=1986861&row=1&cr=1 Members Present: Amel Ali, Daphney Daniel, Chastity Dillard, Wangui Gathua, Eric Harris, Clif Johnson, Kevin Rivera, Mohamed Traore. Members not Present: Sikowis (Christine Nobiss). Staff Present: Stefanie Bowers (Electronic Meeting Pursuant to Iowa Code section 21.8) An electronic meeting was held because a meeting in person was impossible or impractical due to concerns for the health and safety of commission members, staff, and the public presented by COVID- 19. Call to Order: The meeting was called to order at 7:06 PM. Approval of the April 15, 2021 Meeting Minutes: Motion by Ali, seconded by Gathua. Motion passed 8-0. Introductions: Commissioners introduced themselves by providing their background and why they wanted to serve on the Ad Hoc Truth and Reconciliation Commission (TRC). Review/Discussion of Resolution 20-228, Mission and Values: Traore inquired as to how Commissioners wish to proceed on the resolution. Ali commented that she would like to hear the voices of those under 18 years of age. Daniel wants to make sure that the various forums that are used to collect stories are accessible including ADA compliant. Dillard would like to see a multi-faceted approach that includes video projects, social media, live events, and more abstract venues, for example, a poetry slam. Traore added listening sessions, transformative justice, and a video series of positive experiences. Traore would like to see the TRC work with City Channel 4 and the Englert Theatre on some of these projects. Ali wants to work on figuring out who the stakeholders are and how to uplift the voices of the marginalized. Johnson wants to infuse arts/entertainment into the work of the TRC and has some ideas. Traore notes that when it is ok to have in person meetings, the TRC may consider holding meetings at Dream City. Dillard would like to see the focus of the TRC include different neighborhoods in Johnson County for example, mobile home parks. Others agreed and think that the TRC should not just focus solely on the South District. Harris thinks that there should be an emphasis on the South District due to some of the specific concerns in that area. Traore and Rivera would like to provide Transit service to any TRC events/meetings and interpreters, child care, and ASL. All members agreed that an extension of time will be needed to fulfil their mission. June 30, 2022 is the current date for the TRC to end. Traore suggested the extension should be through October 2022. Follow up questions for staff: 1.Who can be called to testify? 2.Can minors testify? 3.Whether the archives and/or repositories of community stories must be saved on City servers? 4.Ability for the TRC to have AmeriCorps staff or interns? 5.The ability of the TRC to request an extension past June 2022? 6.Ability for the TRC to be paid for their time and service? 7.Assistance from Transit to get community members to forums/events? 8.TRC ability to have their own Social Media page? 9.Childcare provided for when holding a public forum/event? Discussion of Governance and Organizational Issues: Ali suggested that the by-laws be reviewed and discussed at subcommittee meetings and then thoughts on them reported to the entire group at a future meeting date. The goal is to have them approved by Memorial Day. If needed a special meeting could be held to discuss. Rivera suggested moving forward with subcommittees reviewing the by-laws and sending any changes to the Vice Chair, Ali. Subcommittees: Gathua invited community members to also serve on the subcommittees. Subcommittees include: Budget, Healthcare, Policing, Sustainability, and Education/Youth. Daniel moved, and Dillard seconded to reinstate the Housing subcommittee. Motion passed 8-0. Traore will send staff an email to send to all TRC members when the email is received TRC members are asked to send in their preferences for what subcommittees they wish to serve on within 48 hours. Land Acknowledgement Discussion/Update on Land Acknowledgment: This agenda item will be added to the meeting of May 13, 2021 for further discussion and development. Commission Announcements: Traore, Johnson, and Harris will be attending the Peoples’ Truth and Reconciliation Meeting being held on May 6 at Whetherby Park. Dillard acknowledged the life of George Floyd. Daniel mentioned and acknowledged the life of Adam Toledo. Gathua thanked each of her fellow Commissioners. Adjourned: 9:43 PM. AD HOC TRUTH & RECONCILIATION COMMISSION ATTENDANCE RECORD YEAR 2021 (Meeting Date) NAME TERM EXP. 4/15 4/29 5/13 5/27 6/10 6/24 7/8 7/22 8/5 8/19 9/2 9/16 9/30 10/7 Ali 6/22 X X Daniel 6/22 X X Dillard 6/22 X X Gathua 6/22 X X Johnson 6/22 X X Harris 6/22 O X Nobiss 6/22 X O Rivera 6/22 X X Traore 6/22 X X KEY: X = Present O = Absent