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HomeMy WebLinkAbout06-07-2021 Climate Action CommissionIowa City Climate Action Commission Agenda Monday, June 7, 2021, 3:30 — 5:00 p.m Electronic Meeting, Zoom Platform Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting is being held because a meeting in person is impossible or impractical due to concerns for the health and safety of Commission members, staff and the public presented by COVID-19. You can participate in the meeting and can comment on an agenda item by going to https://zoom.us/meeting/register/tJUkceyspzOvGteU P8SLfvy EI1x8Edn R via the Internet to visit the Zoom meeting's registration page and submit the required information. Once approved, you will receive an email message with a link to join the meeting. If you are asked for a meeting or webinar ID, enter the ID number found in the email. A meeting password may also be included in the email. Enter the password when prompted. If you have no computer or smartphone, or a computer without a microphone, you may call in by telephone by dialing (312) 626-6799. When prompted, enter the meeting or webinar ID. The ID number for this meeting is: 919 6549 65030 Once connected, you may dial *9 to "raise your hand," letting the meeting host know you would like to speak. Providing comments in person is not an option. Meeting Agenda: 1. Call to Order 2. Roll Call 3. Approval of April 5, 2021 minutes 4. Public Comment of items not on the Agenda -Commentators shall address the Commission for no more than 3 minutes. Commissioners shall not engage in discussion with the public concerning said items. 5. Staff Announcements a. Action items from last meeting b. Staff changes c. Updated Action Plan report (see attachment) d. Discussion of alternate dates for July 5 meeting e. Discussion of transition back to in person meetings 6. Old Business: a. Finalized letter to City Council on the Methane Feasibility Study 7. New Business: a. Discussion of signing a letter of support for a new transit facility b. Discussion and recommendations on residential incentive programs for energy efficiency c. Discussion of retaining public buildings as related to the Climate Action Plan and goals d. Updates on working groups (see reports in agenda packet) i. Buildings (Krieger, Soglin, Grimm) ii. Outreach (Krieger, Fraser, Holbrook, Bradley) iii. Equity (Tate, Hutchinson, Hill) iv. Adaptation (Bradley, Leckband, Giannakouros) 8. Recap of actionable items for commission, working groups, and staff 9. Adjourn If you will need disability -related accommodations in order to participate in this meeting, please contact Sarah Gardner, Climate Action Engagement Specialist, at 319-887-6162 or at sarah-gardner@iowa- cit .or . Early requests are strongly encouraged to allow sufficient time to meet your access needs. MINUTES PRELIMINARY IOWA CITY CLIMATE ACTION COMMISSION APRI L 5, 2021 — 3:30 PM — FORMAL MEETING EI ectrroni c M eeti ng (Pu rsu a n t to to wo Co de se ctio n 21.8) An electronic meeting is being held because a meeting in person is impossible or impractical due to concerns for the health and safety of Commission members, staff and the public presented by CO I D-19. ELECTRONIC MEETING MEMBERS PRESENT: Madeleine Bradley, Stratis Giannakouros, Megan Hill, Kasey Hutchinson, Matt Krieger, Jesse Leckband, Becky Soglin MEMBERS ABSENT: Ben Grimm, Grace Holbrook, John Fraser, Eric Tate STAFF PRESENT: Sarah Gardner, Ashley Monroe, Mohsen Vahidzadeh OTHERS PRESENT: Ayman Sharif CALL TO ORDER: Giannakouros called the meeting to order. APPROVAL OF MARCH 1, 2021 MINUTES: Krieger moved to approve the minutes from March 1, 2021. Soglin seconded the motion, a vote was taken and the motion passed 7-0. PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA: Ayman Sharif asked to address the City's public buildings. He noted that the School Board decided Roosevelt Elementary be sold to a developer rather than staying with the community after hot debate. Sharif felt this decision makes it harder for the climate action committee to reinvest in these buildings. He stated this building is very important to save, specifically for the historic characteristic of the building and the climate action need for this. Sharif's ask to the Climate Action Commission April 5, 2021 Page 2of9 School Board to save the building failed, though there were a lot of people from the community who also called to save the building. He asked the school district to delay the sale for cost benefit analysis that includes the social and environmental costs/benefits. That did not happen, and the building was sold. Sharif asked this Commission to hold onto these types of buildings (which are scarce) or find a way to at least to delay losing similar buildings that can benefit from climate action. Giannakouros said he was unfamiliar with this event but thought they could look into it and have some discussion at the May meeting. STAFF ANNOUNCEMENTS: Action Items from last meeting: Gardner said at the last meeting they discussed having staff members join the working group meetings to go over the updates to the Accelerated Actions work plan. She sat in on the Equity, Adaptation, and Outreach Working Groups, and they postponed joining the Buildings Working Group until next month when both she and Vahidzadeh will be able to attend. Fraser and Giannakouros also said at the last meeting they would draft a letter reflecting the Commission's decision about the Methane Feasibility Study. This letter could be passed along to City Council. A draft of that letter was included in the agenda packet to be discussed later in the meeting. Gardner also agreed to follow up with Hutchinson and Giannakouros on the climate action grants, as they had graciously volunteered to help score them. They had that first meeting about scoring today. There are 25 grant applications to review. Staff asked at the previous meeting that any working group that would like to have their minutes included in the agenda packet submit them by March 26. Gardner received minutes from the Outreach Working Group and the Buildings Working Group, both of which were included in the agenda packet. The last meeting ended with Giannakouros reminding everyone that Dr. Robert Bullard was going to be speaking at the University of Iowa. He invited anyone who was interested to attend that virtual lecture to do so. Climate Action and Outreach office updates: Gardner began with an update on the TIF- funded climate action incentive program, which is underway and has received 10 applications so far. They are connecting applicants with MidAmerican Energy to identify additional energy efficiency projects and rebate information. The first project is one submitted by Procter and Gamble to replace an old, inefficient air compressor on one of their manufacturing lines. They sent interesting energy data about the air compressor. This proposal will be brought before City Council this month for approval. Gardner said work is continuing on the Earth Day Neighborhood Energy Blitz, with a door-to- door campaign taking place on April 24. On April 25 they are partnering with the Neighborhood Association to have a booth to allow anyone who didn't receive a kit at their doorstep to pick one 2 Climate Action Commission April 5, 2021 Page 3of9 up. The supplies for the kits have been ordered and the print materials are in production. They translated all the print material into four additional languages. Kit assembly will begin on Friday. They haven't had quite as many volunteers sign up as initially anticipated. However, they have a plan B where they will take the number of volunteers and assign them to some of the zones that they've identified to drop off kits in the neighborhood. If there are any zones that they can't reach because they don't have enough volunteers, the Green Iowa AmeriCorps team will deliver the kits in the remaining zones during the week following. Regarding the marketing RFP, Gardner reported they have finalized the contract and work is underway. It was awarded to a firm named Cause Impact (referred to in the original bid as Balanced Approach). Staff had an initial meeting with them to refine the project scope. They have been having ongoing meetings every other week since then to go over all the City marketing material and to talk about goals for the project. It is proceeding fairly quickly; at the last meeting Cause Impact suggested that they may be able to have a presentation ready on the benefits and barrier analysis by the June meeting for the Commission. Staff has been working with them to identify key community -based organizations to connect with to help identify the key barriers and benefits for priority actions. For the energy efficiency building projects, Gardner noted at the last meeting they discussed a rehab project that was proposed for a duplex on Taylor Drive that is now well underway. The project has two parts. One half of the duplex suffered a house fire, so they are doing energy efficiency interventions from the studs up on that half, including adding insulation and putting in energy efficient windows and appliances. On the other half of the duplex they won't be adding insulation in the walls the same way, but they will be focusing a lot on the energy efficient appliances. Both sides of the duplex will have solar panels installed. The City is also partnering with Backyard Abundance to do a landscaping project in the front of the house. Gardner noted the whole goal of the differing approaches on either half of the duplex is to present a range of options, and to convey that to pursue energy efficiency residents don't have to do all of these things at once; they can do some now, and some later. Gardner previously mentioned that the City is partnering with Parade of Homes to identify a project that showcases energy efficiency interventions. They have selected a builder called Elevation Homebuilders. This builder has a number of interventions planned for the property, including dead zone HVAC, smart switches and thermostat, 100% LED lighting throughout the house, E-V charging preparation, and a process called AeroBarrier sealing, which involves pressurizing a home and disbursing insulating material throughout the house to seal up cracks. Regarding the climate action grants, Gardner stated they received 25 applications this year and staff are starting to review through them. They hope to finish scoring the grants within the next two weeks and make determinations from there. They have extended the application period for school groups so that students can submit applications for the coming month. Staff extended that so they can focus more on providing some assistance to school groups who would like to apply or students who would like to do that work and therefore they are not competing in the same pool of applicants as the other larger grant requests that came in from businesses and organizations. Gardner noted the City has signed up to co -host the first virtual power hour this month with Grow Solar Linn in Johnson County. One of the City's Climate Ambassadors signed on as a presenter of some of the future solar power hours. 3 Climate Action Commission April 5, 2021 Page 4 of 9 Concerning the EV Readiness, Gardner said this month Iowa City and the partner communities have been individually going through all the information that was gathered during the stakeholder engagement activity. They have been identifying which actions they believe they can implement within the short term, medium term and long term for their communities. That project also will be wrapping up in the next few months with an anticipated draft report to come out in May. The carbon sequestration project that staff have been working on is also winding down. The tool is in the final stages of development and they'll convene to share the tool with other sustainability programs throughout the Heartland Regional Network. They have identified a capstone project as part of that grant to plant trees in Court Hill Park and along Normandy Drive to replace trees that were damaged by the Derecho or by Emerald Ash Borer. Next, Vahidzadeh said staff keep track of greenhouse gas (GHG) inventory every year. He has started the process for 2020 and is gathering data from many different departments. Then, he'll go through all of the data and see how successful they've been in terms of reaching the goals of reducing GHG emissions. Vahidzadeh noted that not all data will be available, and some of it needs to be validated. For example, both MidAmerican and the DOT need to validate their data in terms of vehicle miles traveled, which might take a while. Vahidzadeh stated they have also been keeping track of operations of different City -owned facilities in terms of water usage and energy usage to see if the measures that they've taken such as using LED lighting have resulted in any improvement. They have a tool at the City where they can keep track of all the bills, both energy and water, and see how effective the measures are in terms of reducing energy and water usage. He noted Climate Action staff also have meetings with City staff in other departments to encourage measures to reduce GHG emissions from City operations. Vahidzadeh noted that after analysis of GHG inventory for the calendar year of 2020, they'll use the analysis in the report that they submit every two years to be compliant with the requirements for the Global Covenant of Mayors. This is a major report that will be submitted in the fall. Gardner noted a few remaining items that are ongoing projects. In recent months there has been ongoing discussion about the equity report worked on by the City's Equity Fellow last year. They are in the final stages of condensing it into a more usable form. Staff anticipates bringing that draft to the Equity Working Group this month and including it in next month's agenda packet for the Commission to review. Gardner reported the City has a new part-time Communications Assistant, Olivia Parrott, who's been helping with the most recent sustainability newsletter. She also has been putting together some materials to go out for the Energy Blitz. Gardner said the next smart series presentation with the Iowa City Chamber Business Partnership is May 11 and will discuss LED lighting. The focus of the presentation is not only on the energy savings in terms of the lighting uses itself, but also the beneficial impacts LED can have on heating and cooling costs. Recruitment is underway with Green Iowa AmeriCorps for members who will be joining in the fall. There will be three summer members who've signed on and will be starting on May 17 to help with projects through the summer. Gardner explained AmeriCorps members each have a certain number of hours to fill according to their contracts. Once those hours are filled, they are 4 Climate Action Commission April 5, 2021 Page 5of9 done. Those who have been members since last fall tend to complete the program at different times, and the summer members help bridge the gap until the fall team starts. Gardner reported the second cohort of Climate Ambassadors just completed their training last week. The Commission looks forward to meeting with them in the future at volunteer events. Krieger asked the completion time for the rehab program. Gardner said it is supposed to be completed May 31. Krieger suggested there be a specific outreach plan associated with it for how information about the project is spread. Gardner responded they are looking at typical channels. They had initially discussed putting together a website that would focus on it as it was making progress, but the progress moved so quickly. That, combined with the fact that the City is looking to change its web hosting platform and not add web pages, curtailed that a bit. They have been documenting the process with the hopes of developing some outreach strategies around the project going forward. Krieger noted the highly -viewed Climate Fest video last year, and suggest there be something similar for Climate Fest 2021. Krieger also said he is really excited about the Energy Blitz project. This is because it fulfills a Commission goal to make dramatic change across the community directly and campaign -style. Krieger stated it could be a nice pilot to test how that type of activity works. He is really interested to see the results. Giannakouros said he is really interested to see the upcoming report on City emissions because this is an unprecedented experiment in terms of how the pandemic changed behaviors. He noted that it is going to be interesting to see in what ways the data did or didn't move due to the way behavioral patterns have changed over the past year. He thinks that carbon machines just keep eating carbon no matter what. So, they need to change the architecture of the system - and behavior is a small part of that. He's interested to see how the City emissions data plays out. Gardner mentioned an article that came out last week in Midwest Energy News reporting Ann Arbor, Michigan, is getting ready to do something very similar to Iowa City's Energy Blitz. Ann Arbor is delivering kits to 200 homes, so she feels quite good about Iowa City's 1,300-home initiative. OLD BUSINESS: Review draft letter to the City Council on the Methane Feasibility Study: Giannakouros said he and Fraser put together a rough letter. They tried to keep it concise and wanted the Commission to look at it and comment. Their goal was to say that the study of itself was important, regardless of whether the City takes action or not, because it gives a great benchmarking baseline for anything else the City does climate -related in terms of investment. It can be benchmarked against the cost and reductions in this study for facilities, and it also tells a little bit about the water facility and the landfill going forward. Giannakouros noted that, as discussed, the Commission is not going to move forward at this time with any sort of recommendation to make investments, but that they appreciate the project. Krieger thanked Giannakouros and Fraser for drafting this. He noted it sounds like there was discussion that the Commission didn't want to provide any sort of detailed reasoning why not to provide the recommendation and to just keep it simple. 5 Climate Action Commission April 5, 2021 Page 6of9 Giannakouros confirmed that if Council wants more information as to why the Commission came to the determination, they could do that. However, for the Commission to talk about the ROI and different scenarios in any length and with expertise in a letter like this would probably be more of a technical undertaking. That was their opinion -- if other Commissioners want to go into more detail, they can definitely put more detail in the lettter. Krieger agreed with this approach at this time. He said that if more is requested, they could provide it at that point. Giannakouros suggested they add a sentence that invites asking the Commission for more information. They could also leave it as is and assume that they have pre -formed questions. Soglin stated she would appreciate one sentence being added. When she read through it, she felt they were making a big recommendation as the report was quite thorough. So, they need to have a good reason for telling the City not to pursue any of the scenarios. Soglin reviewed the minutes to see if there were certain brief sentences that might provide some explanation quickly, but also would be fine with at least a sentence being added saying the Commission would be willing to offer more explanation if requested. Her reasoning was that it was such a detailed study and staff and the consultants took so much time to meet with the Commission. Giannakouros stated he was happy to make that modification, as it would be a way of showing their willingness and engagement with this issue and provide a more detailed explanation for the reasoning if requested. Giannakouros made a motion to edit the letter within the parameters that Soglin suggested and then send this letter to City Council. Leckband seconded the motion. A vote was taken and the motion passed 7-0. NEW BUSINESS: Update on Working Groups: Buildings: Soglin stated they had thought they might be drafting a memo related to the TI F policy and the sustainability paragraph in that policy. The topic was about whether LEED renovation would be covered as part of the TIF policy, but Wendy Ford talked with them about, and the issue is far more complicated. At this time any memo is just on is on hold. However, the Building Group needs to talk about it again. They will be meeting with Gardner on Friday. Outreach: Krieger stated the working group meeting notes that were included in the agenda packet were just discussions around the items that Gardner provided an update on today. However, she went into more depth on how the Ambassador Program is doing --it's great to hear that's been so successful so far. He just wanted to note applications right now are open for the third cohort. Additionally, it was good to hear updates on the climate action grants. Krieger Climate Action Commission April 5, 2021 Page 7of9 noted the Working Group is going to start reviewing all the climate actions and bring forward a few items from each member of the working group to look at in more detail. Equity: Hutchinson noted they had been stuck in a rut and spinning their wheels on the same topics consistently. But this last meeting was really a kickstart thanks to Gardner who got them back on track. They too are going to be reviewing the actions and bringing forward three items to really put their focus on this year. Hill will also be joining the Equity Working Group. Adaptation: Bradley talked about how they wanted to define adaptation within the group and decided that they wanted to make sure the quality -of -life perspective was included in their definition. They talked about who they might want to potentially reach out to from the community and outlined some goals for the rest of the meetings. Giannakouros noted there's a lot of things in adaptation that end up overlapping with the work of other groups such as buildings, for example just reducing the energy footprint of buildings. But adaptation is not just a technical challenge to physically adapt, but also thinking about socially how they envision a different future. So, adaptation can be seen as responding to climatic changes in a way that preserves their way of life-- making quality of life better regardless of coming climate disturbances. He believes that part of that is thinking about ways to have healthy, walkable, livable cities that are attractive and that people want to live in. When changing infrastructure and changing systems, they need to have an eye towards not just responding to high -degree days, or flood events, but responding to the opportunity for Iowa City to re -envision the spaces people live in. To reach that goal requires hearing different voices from people who are technically sound and understanding how to deal with increased stormwater, how to create shade cover for hot days, or will there be more derechos. They need to think about ideally what would a community that they live in would look like. If they can get there in this group, this group can complement things that are going on in buildings and other groups already. Gardner added at that meeting they also talked about reaching out to Ursula Farrier, who had done some work as a graduate student at the University of Iowa analyzing potential existing structures that could serve as resilience hubs in the future, or as shelters in the case of emergency. She has agreed to make a presentation at the next meeting. So, they'll be kick starting the efforts by listening to her presentation and asking some questions. RECAP OF ACTIONABLE ITEMS FOR COMMISSION, WORKING GROUPS, AND STAFF: Gardner stated they will be adding a sentence to the letter going to City Council, offering a more detailed explanation if requested regarding the methane feasibility study. At the beginning of the meeting Ayman Sharif offered some comments on retaining public buildings and how that might relate to climate action. It was suggested the topic be discussed in the working groups and then discussed at the next meeting. Gardner reminded all working groups that if they would like to have their minutes included in the next agenda packet, please get them to her by April 23. Giannakouros agreed it would be nice to have something on the agenda next month regarding a Climate Action Commission April 5, 2021 Page 8of9 broader discussion of the public buildings and their relation to climate action. Giannakouros also stated the UI is inviting Ayana Johnson to lecture. She's an ocean biologist who helps species conservation, but in a way that helps communities that are usually left aside or are disproportionately impacted by these issues, and don't have an economic voice, especially when they're not engaged with an ocean directly. She is going to be someone that that the Climate Commission might be interested in seeing. Gardner added that they use Dr. Ayana Johnson's work as a cohost of a podcast called How to Save a Planet in the Climate Ambassador training. She said hands -down, it is the most well - received information. So, several Climate Ambassadors are really quite excited to listen into that lecture. Krieger noted since there's not a lot of in -person events happening quite yet, there's still a lot of virtual things happening for Earth month which are posted on the City website. Hill is working on Earth Fest which starts April 11. Giannakouros stated they can send anything his way and he can help advertise events on campus. ADJOURNMENT: Krieger made a motion to adjourn. Hill seconded the motion. A vote was taken and the motion passed unanimously. CLIMATE ACTION COMMISSION ATTENDANCE RECORD 2021 I� N W Un 00 lD I� N NAM E TERM EXP. N 0 N 0 IV 0 IV 0 N 0 IV 0 IV 0 IN 0 N 0111i N N NJ NJ NJ NJ NJ NJ NJ 0 NJ 0 Madeleine Bradley 12/31/2022 x x x X John Fraser 12/31/2020 x x x O/E Stratis Giannakouros UI Rep x O/E x X Megan Hill 12/31/2022 x x O/E X Climate Action Commission April 5, 2021 Page 9of9 Grace Holbrook 12/31/2021 O/E O/E O/E O/E Kasey Hutchinson 12/31/2022 x x x X Matt Krieger 12/31/2020 x x x X Jesse Leckband MidAmerican Rep O/E x x X Becky Soglin 12/31/2022 x x x X Eric Tate 12/31/2021 x O/E O/E O/E Ben Grimm 10/31/2022 x x x O/E KEY: X = Present O = Absent O/E = Absent/Excused NM No Meeting -- -- = Not a Member Ln M N N N O s a N M N N N N of a O 0- a Ln to c o O fB aN+ Ca a a N a E a o E N ago ° E LnN 0 N O a Q � O O U v1 � ca s ca a E Q _O a v 0 O -0 +� C:U M c - V1 a O o � a N C: a a Q E E a) N O > U Qj L LU Q 0 O _0 bz= +a' Q _ U `~ _O c a ca Ln U C a'' aJ O v p Cu O C) U >- O a a U C U N C:a a Q c: CoO aaii a L CA fB -0 Q Q N s a C:a-•+ ate+ a C: Q Ln 0->- a LnV) N a a O L ca N O a U O U E > V)Ln Q U O O Q a Ln�: p O LnLn Ln N u N c: N N� O }, O ++ fa C ai N o U v a ca a a ° L � IZ U Q _0 N a"' Q C:w a s r?A a 0+ O +•+ +•+ a >— m U O OC: +, +� tuD O L a Ua a 4 O Ln N 0 c _0 a 0 a O L cB cB a +' iJ 70 ( N E Q vi E to a +O L a ' O Q V)a.., O > U ++ N U 0 U ° (A a Ou m w m E Q a c ° o o a +, _U f6 N (B a f a N f N E Q i LQ-) E aA O E � cLa L M uj ta10 LnO O a Q f O s= L v Ln +' Ln +•+ E fB 07 - M O O a .moo -0 O O N N O a fa i 'N Ln L , O a — _0 >; ° O (6 E fa O O — ° v N > o o � � O O -0 N +� Ln b ai N 0- C: C: 2 c- aaj OJ E OU > cB E O L — E O +-+ ° — }, N ca -j i V) aJ S S L oQ = v V) N Q o o a 4 N s✓ a Q � + o tea) (Aa) D— can m O O O O � aJ O �Ln O a a E a E L LnO — O U O — c� > +p+ ate•+ m N U +' C:QJ O > +, > +-+ ON N N — a a N a a bD N o o D O a N at Q >, w O M -0 L +" . 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The members of the commission unanimously agree that this feasibility Report provides important insight for future greenhouse gas emissions reductions scenarios. The report acts as a benchmark against which other climate investment alternatives can be judged, while providing a comprehensive understanding of the opportunities available in the landfill and wastewater facilities. While this study is valuable to the ongoing work of the commission and the City, it is the recommendation of this commission that the city should not pursue any of the capital project scenarios laid out in the feasibility study at this time. Rather, the commission suggests that we continue to investigate alternatives for meeting the city's ambitious climate commitments in the coming months and years. The commission is at your disposal to provide a more detailed explanation of the reasoning behind this recommendation should the City Council request it. Thank You, 4_ur, kVt-,. 6 - John Fraser Chair, Iowa City Climate Commission =10WACITY Projer ription The Iowa City Transit Operations and Maintenance Facility Project will replace a facility that is failing in condition and unable to support future growth or full conversion to a zero -emission fleet. The existing facility is located on a former unregulated dump site and has significant ground settlement and air quality issues which prevent expansion. The existing facility needs significant repairs and is over capacity with some buses being stored in the wash bays overnight. The replacement facility will be constructed to modern safety, accessibility, and sustainability standards and feature expanded capacity to support the 1.5 million annual riders of Iowa City Transit. In 2020, the City invested $250,000 in a transit study to optimize and improve operations -- setting the stage for ridership growth. Emission Transit f � "I ustainable Future Iowa City's Climate Action Plan calls for replacing 55% of vehicle trips with sustainable transportation options by 2050 and the City's goal is to double transit ridership in the next 10 years. In 2021, the City replaced four diesel buses with battery electric buses and envisions a full transition to a zero-emi! lion fleet in the future. The existing facility cannot support a full transition to no emission technology or an expanded fleet. The City's electricity supplier produced 61.3% of energy from renewable sources in 2019, with a goal of 100% in the next few years. This means the City's electric buses will be 100%powered by clean energy and one of the most sustainable systems in the U.S. Project Cost + Timeline Site STIP &Long Environmental Acquisition Range Plan Review Existing Facility Condition Fall 2021- 2022: Spring 2023: Design & Engineering Construction lAnnual asphalt overlay required so buses can enter bay A UNESCO CITY OF LITERATURE Iowa ( Transit Metro Population: 171.4K Annual ridership: 1.5M 111dr Congressional District: IA-02 Iowa City has the 17th highest ridership per capita in the nation. Community Support Letters of support received for the project: • Senator Chuck Grassley • SenatorJoni Ernst • U.S. Rep. Dave Loebsack (former IA-02, 2007-2021) • Iowa City Mayor Bruce Teague • Procter &Gamble • Iowa Department of Transportation • University of Iowa • Iowa City Business Partnership (Chamber of Commerce) • Iowa City Area Development Group • Metropolitan Planning Organization of Johnson County (MPOJC) '*Idnnillg D,11ho*uments A new transit facility is programmed in: • FYI - FY21 Iowa DOT STIP • FY20 - FY23 MPO] C TIP • MPOJC 2045 Long -Range Transportation Plan • City capital planning documents The existing transit facility was rated as poor to marginal condition by the Iowa DOT in a Transit Facility Condition Assessment conducted in 2018. June 1, 2021 The Honorable Pete Buttigieg Secretary of the United States Department of Transportation 1200 New Jersey Ave., S.E. Washington, DC 20590 RE: Support of the City of Iowa City's RAISE grant funding request for a replacement transit facility Dear Mr. Secretary: On behalf of the Iowa City Climate Action Commission, I am writing to express support for the City of Iowa City's US DOT RAISE grant application for a replacement transit facility, which will enable a full transition to zero -emission buses and support the Iowa City's Climate Action Plan. Public transit plays a key role in achieving Iowa City's Climate Action Plan and emissions reduction targets, which includes a goal to replace 55% of vehicle trips with sustainable transportation options, such as the bus, by 2050. In response to this lofty goal, Iowa City recently completed a full-scale transit study with recommended service enhancements that reflect the City's commitment to climate action and the future of Iowa City Transit. The City has also begun transitioning to a zero -emission, electric fleet by replacing four diesel buses with electric buses. However, a replacement transit facility is essential to fulfilling a full fleet conversion to zero -emission technology because the age, location, and condition of the current transit facility cannot support the required infrastructure. The current facility was constructed on a former unregulated dump site and has significant ground subsidence and air quality issues that require annual asphalt repaving and methane abatement for safety. Expansion at the existing site is not possible which is concerning considering Iowa City's growth, climate action goals, and vision for expanded transit as outlined in the transit study. The Iowa City Climate Action Commission strongly supports the City of Iowa City's application for a replacement transit facility to support our emission reduction goals and continue to provide reliable, equitable, and sustainable transportation service for the Iowa City community. Sincerely, Your Name Chair Iowa City Climate Action Commission April 27, 2021 Program Summary —Residential Incentives Supporting Energy Efficiency (IC RISE) The Climate Action and Adaptation Plan calls broadly for increasing energy efficiency in existing and new residential buildings and the Accelerating Iowa City Climate Actions Report includes a combination of actions that encourage the City to offer incentives for increasing energy efficiency in housing. Hence, City staff is developing a framework to initiate a residential incentive program that will provide direct assistance to Iowa City property owners and residents. A rebate program will also support our local economy and generate demand for energy efficient appliances and weatherization, potentially moving the market to offer these greener options as standard for replacement or improvements. A basic summary is offered below: Program Purpose The Iowa City RISE (name to be determined) program will offer a select set of incentives for residential properties. More rebate program types can be added as initial offerings are analyzed and additional needs determined. Program Features • Residential Insulation —Insulation can greatly improve the comfort and efficiency of a home. Pays a portion of insulation upgrade needed in attic, wall, and lower level spaces. Program would begin with single-family properties (duplex and townhouse included) and extend to multi family rental properties that require greater investment to complete building improvements. • Electric Vehicle (EV) Ready —Installation of a 240V outlet in parking area or garage. Applies to existing and new homes. Installation costs can vary, based on distance to existing wiring and electrical boxes. Often, the charging port itself is less costly than the building or infrastructure preparation to support EVs; this would incentivize installation. • Tankless Water Heater — Tankless water heaters are shown to be 20-50°o more efficient than standard water heaters. These systems can be gas or electric, depending on the home's current water heater energy sourcing. Although the City would like to encourage conversion to electric, it recognizes that it may not be feasible at this time, due to technology, cost, weather climate, or existing laws, to convert all home appliances to electric. Making existing fixtures as efficient as possible, paired with a switch to electric when possible, will continue progress towards a reduction in use of non-renewable energy. • Programmable Thermostat — In some homes, simply programming temperatures for efficiency can help lower bills and energy usage. A rebate would be provided for proof of installation of a programable thermostat. Each program feature would offer a rebate (amounts to be determined) and may be compounded with other available rebates and tax incentives available through the utility or federal or state sources. A simple chart and explanation for each project type is attached as page 3. More in-depth information may be available by the May 3 meeting. April 27, 2021 Developing a Program Framework Staff will use feedback from the Commission in this initial stage and use the Root for Trees program, as a template for how to start another City -initiated rebate program. There are willing stakeholders in the homebuilding and trades community that can offer assistance, and the City has collected information from MiclAmerican Energy, regarding incentive programs that used to be offered by the utility but have been discontinued in recent years. The next steps in this process will be to take Commission input, data analysis, and the information about existing or past rebate programs to construct a residential rebate program, planned for release later this year. Equity In May, the City's community -based social marketing study (Climate Action communications planning) will be meeting with community stakeholders and specifically addressing benefits and barriers to climate actions, including making household repairs and appliance upgrades. Insight gained from this process will also help inform and guide this new program from an equity standpoint. Staff is also discussing a tiered rebate structure, similar to the one used for Root for Trees, that would provide a greater level of funding to income -eligible households. Additionally, a graduate intern will be conducting analysis of each known climate action program or initiative proposed by the City, and they can start with review of this project, to ensure additional stakeholders or issues can be identified and incorporated. The Energy Assessments conducted by Green Iowa AmeriCorps may also offer insight to what areas already have expressed interest in energy efficiency, and which areas of the community have gaps in weatherization or related improvements. Funding Source The City's Emergency Levy dedicated to climate action initiatives will fund the program. Maximum amount of funding allocated has not been determined, but a minimum initial allocation of $50,000 is dedicated to establishing such a program. Helpful Feedback Staff requests that the Commission consider the following to assist with program development: 1) Are the chosen rebate program features a good start to assisting residents with various appliance and household upgrades? 2) Is there a target the Commission would like to set that can help shape City marketing, strategy, program funding, or carbon emissions reduction goals? 3) Are there any program expectations or recommendations from Commission members that expand on or alter the information shared above? April 27, 2021 Action Description and Benefits Reduces Increases Energy Healthy Staffing Economic Equity Consumption Home Impact Impact Impact 1 Install 240 volt electrical circuit in No Yes No Yes Yes garage 2 Encourage construct/retrofit with Yes Yes No No No electric and alternative fuel energy sourcing 3 Install/replace with higher Yes Yes No Yes Yes efficiency rated equipment 4 Install higher or increase insulation Yes Yes No Yes Yes values (attic/wall/LL) Explanation of Benefits Reduces Energy Consumption: Intended to reduce energy consumption. Increase Healthy Home Initiative: Intended to provide a healthier living environment. (Indoor air quality, reduce asthma risks) Staffing Impact: Intended to identify if individual action would require staff to accomplish. It is not intended to identify if staffing is necessary to administer the program. Economic Impact: Intended to identify if the action will provide an economic benefit to the community. Equity Impact: Intended to provide opportunity to those with less access to traditional resources. Buildings Working Group, May 14, 2021 meeting notes Commission members: Becky, Ben, Matt; public member: Jeff; staff: Mohsen Purpose/Name BWG is very supportive of this program as a start. However, we suggest using a different name and acronym as "RISE" is the name of the apartments/hotel in Riverfront Crossing. Important to avoid mixed -branding / messaging, especially if someone googles "RISE Iowa City." Other possibility: "RESIDENTIAL ENERGY EFFICIENCY INCENTIVE (REEI) Program Features: • This is a good opportunity and accounts for many goals we've wanted to do community wide. • BWG asked how the program relates to MiclAmerican (MAE) rebates, and Mohsen said it is addressing gaps in the rebate program. • Upgrading the worst insulation is often the best upgrade. Recommend prioritize the very poorly insulated buildings. • What is the evaluation process for how structures are selected? This relates to equity. • Re tankless water heating: other appliances are not addressed. Can you incorporate the major ones or is there the assumption that MAE covers other appliance types? What is the flexibility as people apply, e.g. based on what is already in their home or needed? May want to avoid making minimal changes of someone going from say, a 95% to 96% efficiency appliance. • Re electrical shift emphasis: given new state law, how can one discuss and address natural gas? • Battery / EV readiness (related to equity) maybe have a cap on how much can go to this? Is there any risk someone will add this to a home to increase its value but not really use it? Noted in the table that it doesn't reduce energy use necessarily. RE "Target" to shape marketing, program funding or reduction goals. • A simple goal / overarching goal could be to help a certain number of homes, given the $50K -- how many could you impact. "We're trying to reach 50 homes/units this year" would be one approach, and then you say you met your goals. • Support for more robust, behind--the-scenes analysis that could also be used publicly in other ways. Compare before and after usage Aggregate average monthly/yearly energy or $ savings, though if you fund EV chargers, someone's energy use may actually increase. Consider providing a "Kill -A -Watt" meter so they know their specific usage for something. Equity: Yes, a tiered or other weighted approach is essential. Maybe $35,000 goes to households in the "most need" income threshold; $10,000 to those in next category and $5,000 for those who are relatively most affluent. EV should be a lower priority. Or why not have it all go to those most in need? We do defer to staff on what they might think best on equity. Is there a connection to existing income -based rehabilitation processes offered by the City? Might households with lower incomes be asked to pay small relative co -pay compared to other households? Funding: Minimum of $50,000 seems a reasonable starting point for the first year. $75,000 would be great. Re Table of Impacts: In table of evaluation characteristics on p. 3, add a column to indicate whether/to what degree the measure will decrease greenhouse gases. Is there a priority to diminishing energy or to diminishing G HGs? "Encourage construct/retrofit with electric and alternative fuel energy sourcing" Is encouragement allowed given new state laws? Also this could have a partial economic impact (positive). Additional comments later submitted by BWG member re contractors: Is there an approved list of contractors including a general manager if the project is complex enough? Does the contractor/project manager apply for the incentive on behalf of the property owner and basically the incentive gets paid to the contractor(s) (i.e. how stormwater works) or does the property owner need to pay for all the repairs and then they get reimbursed? Related to the first bullet. Does someone from the city spot check all/some projects to make sure the claimed measures are added and added properly? In the first year, checking all projects if it's not burdensome to staff would be ideal. Adaptation Working Group, Meeting Notes Wednesday May 19, 2021 4:00 — 5:00 p.m. Attendees: Sarah Gardner, Jesse Leckband, Megan Hill, Stratis Giannakuros, Madeleine Bradley Sheltering o Shelter matrix was useful for thinking about details like bringing pets or the difference between wet and dry shelters o Sarah mentioned that the safest option is to be able to shelter in place - what measures can we put in place to allow the largest number of people to shelter in place if needed? o Jesse mentioned that in Texas the infrastructure was the issue - infrastructure is important especially when shelter in place is all you can do. Resiliency Kits o Sarah thought that it could be helpful to have an informational booth at the climate fest that hands out preparedness items and encourages people to make preparedness or resilience kits o Sarah mentioned that the cooling bandanas are a cheap and efficient way to cool off and could be included in emergency, kits, can be used over and over and stored easily o Jesse mentioned that you could get branded cooling bandanas for relatively cheap Resilience hubs: what are the resources we are going to put into it? o Not as effective without a real plan to put it together, and for someone to really think it through in detail o How do we actually make them effective community spaces? o Resilience hubs can also be social networks- neighborhood connection o Sarah will arrange for the resilience hubs group to come and speak to the adaptation working group. Adaptation Section of Plan: Need to think about what is missing from the plan, keep that front of mind as we go through discussions in subsequent months o Discuss ways that ambassadors can be looped into adaptation goals, especially in building neighborhood connectedness o Plan lacks in energy infrastructure detail ■ Jesse mentioned looking into if there's room to expand the priority centers from traditional (ex: life support needed) centers to other necessary areas for resiliency ■ Add thinking about micro grids in the energy resiliency discussion. o Plan is focused on natural infrastructure ■ Gap in transportation network adaptation, maintaining bike infrastructure in a way that aligns with adaptation. ■ Trails can be a backup system to help folks move around or leave the city when the roads are impaired. o Look into vehicle to grid technology, combining transportation and energy gaps o Discussion at Mid Am around creating pollinator habitat around easement areas could be brought into adaptation working group. Tree Discussion o Big differences in temperatures on streets that have street trees versus no street trees o City staff are reluctant to plant more trees in public right of ways because it's hard to maintain current trees ■ Harder to support saplings with climate change ■ Lack of staff resources to manage trees. o Trees that are grown separately in yards don't survive as well as trees in woodland areas ■ Individual trees grow faster and are more brittle ■ Street trees suffer from nearby roadwork, any time a road needs to be resurfaced machines cut down and cut off roots underground so root systems become compromised. o It is a balancing act between the benefits of trees and challenges faced by trees. ■ Solution: more red buds vs. maples (i.e. understory vs over -story trees) o Maybe we should be raising up those organizations that provide resources about things like trees instead of relying on the city to provide that information because people don't usually turn to the city. Climate adaptive building recommendations- What are the major climate adaptation principles for rehabilitating structures? o Standards around the architecture that is place responsive- list of things you could do. Could recruit Matt Krieger to ask about this. o take them and think about the most that make the most sense for where we live since they tend to be national standards. o Sarah mentioned that it might be interesting to think through what the cobeneiits of these principles are as well, to help figure out where it should be in the priority level. o Could match with the specific impacts anticipated for Iowa City. o Category within the LEED credentials that has the regional priority where you look up your project location and they have 6 priorities for that specific region on the website. (Megan volunteered to lead this discussion;-) ) Next time: Compare the Johnson County Hazard Mitigation Plan to what is included in the current adaptation section of the plan. Sarah will send a copy out tomorrow so there is plenty of time to review, could break it up into multiple meetings since it's a long plan. Climate Action Commission, Equity Working Group Meeting Notes, March 16, 2021 Sarah Gardner Matt Walter Kasey Hutchinson Mohsen Vahidzadeh Megan Hill Eric Tate Update on climate action grants • Received 23 applications from businesses & organizations • Criteria: o benefits for diverse community members o were community members involved? Priorities for discussion of the climate actions. Kasey: • ACP 4 -equity review of outreach • SLPP-2 -climate action strategic communication plan • ACP 3 -expand tree planting (voucher program) ACP 4 is currently being done by consultants (Cause Impact). They apparently have a solid background with respect to equity, so we decided to wait to see what they come up with before getting involved. Eric: • ACP 4 - equity review of outreach • BI-1 - free home energy assessments • AP-1 - review of building standards We decided to further discuss BI-1 at our next working group meeting in May. We can sign up for a free energy audit, and Sarah sent the group the instructions for doing so. Matt: • SLE-3 - sustainable lifestyle, reduced consumption campaign, procurement campaign • BI-6 - building rebate for energy standards • BR4 & BR5 - benchmarking • BI-9 - launch stovetop electrification campaign Comment for BI-9: what about rental properties? Megan: • SLCP-1 - Develop a green procurement program • AE-2 - resiliency hub • AE-3 - educate & coordinate with local health agencies on health impacts 1 Here's a draft schedule of future meeting topics: • May: B11: Free home energy assessments • June: ACP3, SLP1: Expand community tree plantings, community gardens • July: B16: Consider a building permit fee rebate standard • August: SLE3, SLCP1: Local procurement campaign, green procurement campaign • Sept: SLP2, ACP4: Strategic communications plan, equity review of neighborhood outreach • Unassigned: BR4, BRS, B19, AP1, AE2, AE3 2