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9-13-21 Climate Action Commission Agenda Iowa City Climate Action Commission Agenda Monday, September 13, 2021, 3:30 – 5:00 p.m. Emma J. Harvat Hall Iowa City City Hall 410 E Washington Street Meeting Agenda: 1. Call to Order 2. Roll Call 3. Approval of July 12, 2021 minutes 4. Public Comment of items not on the Agenda -Commentators shall address the Commission for no more than 3 minutes. Commissioners shall not engage in discussion with the public concerning said items. 5. Staff Announcements a. Action items from last meeting b. Updated Action Plan report (see attachment) 6. Old Business: a. Presentation of Marketing Plan Phase 1 Findings by Cause Impacts 7. New Business: a. Updates on working groups (see reports in agenda packet) i. Buildings (Krieger, Soglin, Grimm) ii. Outreach (Krieger, Fraser, Holbrook, Bradley) iii. Equity (Tate, Hutchinson, Hill) iv. Adaptation (Bradley, Leckband, Giannakouros) 8. Recap of actionable items for commission, working groups, and staff 9. Adjourn If you will need disability-related accommodations in order to participate in this meeting, please contact Sarah Gardner, Climate Action Engagement Specialist, at 319-887-6162 or at sarah-gardner@iowa- city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. MINUTES PRELIMINARY IOWA CITY CLIMATE ACTION COMMISSION JULY 12, 2021 – 3:30 PM – FORMAL MEETING EMMA J. HARVAT HALL, CITY HALL MEMBERS PRESENT: John Fraser, Stratis Giannakouros, Ben Grimm, Megan Hill, Kasey Hutchinson (via phone), Matt Krieger, Becky Soglin (via phone) MEMBERS ABSENT: Madeleine Bradley, Grace Holbrook, Jesse Leckband, Eric Tate STAFF PRESENT: Rachel Kilburn OTHERS PRESENT: Nancy Porter CALL TO ORDER: Fraser called the meeting to order. APPROVAL OF JUNE 7, 2021 MINUTES: Krieger moved to approve the minutes from June 7, 2021. Grimm seconded the motion, a vote was taken, and the motion passed 6-0 (Giannakouros not present for the vote). PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA: Nancy Porter came forward to say she has been attending the meetings via Zoom, is interested in climate, and appreciates this Commission. She is concerned about transit to Coralville and any implication on climate fuel. She noted some people may be in distress because she understands the busses won’t run as often. She also asked about other things Iowa City is working on that can make a difference. She serves on the Mississippi River Network Committee, which represents states surrounding the Mississippi River and looks at the problems impacting the river, 55% of which is caused by agricultural runoff. STAFF ANNOUNCEMENTS: Action Items from last meeting: • Staff sent the Commission the job posting for the climate analyst position • Staff was to work with Soglin and the Johnson County Sustainability Working Group to update code discussions with the Home Builder’s Association, but they have not met since the last Commission meeting. • Staff included responses to the energy efficiency rebate program questions in the agenda packet. Climate Action Commission July 12, 2021 Page 2 of 5 2 • Giannakouros mentioned he would explore any kind of partnership with the University on a research project related to community buildings and preservation and planning Climate Outreach and Outreach Updates: • Cause Impacts, the consultant working on the marketing plan, is nearing the completion of Phase 1, which includes survey work and focus groups. They are hopping to present to this Commission in August or September • The TIF funded climate action incentive program has received 13 applications so far, 7 of which have been approved: o Adamantine Spine Moving – project for rooftop solar array to produce 100% of current energy needs o Earl May – project for a rooftop solar array to produce approximately 98% of current energy needs o Iowa City Storage – project approved update interior lighting to LED and install a solar array o Mondo’s Reunion Brewery – approved for a rooftop solar array o Old Capital Foods – approved to install a high energy efficiency HVAC system o P&G/Oral B – approved to replace an air compressor with an Atlas Copco variable e-drive compressor o United Natural Foods – approved to updated interior lighting to LED • The next Iowa City Business Partnership Eco-Smart series presentation is August 10 on the topic of water conservation • A press release for the Climate Action at Work Awards has gone out and applications are being accepted through August 13 • Grow Solar Linn and Johnson County hit a major milestone in June of 50 kilowatts which results in discounts for participants o The Solar Feasibility Survey results indicated widespread support for the program • Climate Fest is scheduled for September 20-25 • Solar panels are being installed on both halves of the Taylor Drive rehab project • Climate Action Grants were awarded: o Two solar installations at Shelter House and DVIP o Energy efficiency projects at the Bike Library, Deerfield Commons, and Johnson County Clean Energy o Adaptation and resilience planning effort by the Multi-Cultural Development Center of Iowa and A&W Sustainable Planning Outreach • The EV Readiness Plan is complete and available on the City website • Equity Working Group had a presentation on the Carbon Sequestration GIS Decision Support Tool • The Green Iowa AmeriCorps Team had a successful site visit in April and been reapproved for a 21-22 energy team. In-home energy audits have restarted as well Staffing Updates: • Interviews are underway for the climate action analyst position and an offer of employment is anticipated in the coming weeks • After the analyst is in place for a few months, the City Manager’s office plans to assess their strengths, what needs remain in the office, and what skill sets are hoped for in a coordinator, then advertise for that position in the fall Climate Action Commission July 12, 2021 Page 3 of 5 3 Stratis Giannakouros joined the meeting OLD BUSINESS: Discussion and recommendations on residential incentive programs for energy efficiency: • Waiting on analyst to be hired to continue the discussion NEW BUSINESS: Request for Commission Members to be on a review panel for Climate Action at Work Awards: • The application window will close on August 13. Staff requested a member of the Commission to be on the application review team. Hill volunteered. ARPA Input for City Council: • The City is receiving about $18.3 million through the American Rescue Plan Act • The City is doing public input and outreach but also wanted to invite City Boards and Commissions to submit ideas o Some eligible uses: projects to reduce the energy required to treat water; projects that would conserve, reduce, or reuse water; green infrastructure projects; weatherization for low-income households; projects that would improve natural disaster resiliency; rain gardens with water storage or filtration abilities, or green streets • Working groups will discuss possible recommendations and report back at August meeting Discussion of Equity Toolkit review: • An intern from the University of Iowa created a fillable equity review tool, which was distributed to the Commission in the agenda packet • The Commission discussed at what stage utilizing the tool would be most effective (early in the planning stage or after waiting for more details on the action), how to operationalize it, and how to differentiate the disproportionate impacts • The form could serve as a living document, completed at the beginning and updated throughout the process • The Commission decided the Equity Working Group should review and give input • The Commission discussed whether the tool should be available as needed or if it’s use should be mandated Presentation of Equity Report: • The Equity Working Group read the report and gave feedback on organizational development Climate Action Commission July 12, 2021 Page 4 of 5 4 • Next step is to send the report to City Council Hill moved to accept the Equity Report and send onto Council. Giannakouros seconded the motion, a vote was taken and the motion passed 7-0. Update on Working Groups: Buildings: Meeting later in the month Outreach: No updates Equity: No updates Adaptation: Did not meet but received a project proposal for a group of students from Iowa State to conduct a gap analysis of the adaptation portion of the Climate Action Plan and make recommendations for future updates RECAP OF ACTIONABLE ITEMS FOR COMMISSION, WORKING GROUPS, AND STAFF: • Forward the equity report to City Council • Coordinate which meeting to have Cause Impacts present to the Commission • Working groups to review the American Rescue Plan Act funds • Next meeting is August 2, 2021 (location to be determined) ADJOURNMENT: Giannakouros made a motion to adjourn. Krieger seconded the motion. A vote was taken and the motion passed unanimously. Complete audio recording of meeting: https://citychannel4.com/podcasts/2021/CAC20210712.mp3 Climate Action Commission July 12, 2021 Page 5 of 5 5 NAME TERM EXP. 1/4/2021 2/1/2021 3/1/2021 4/5/2021 5/3/2021 6/7/2021 7/5/2021 Madeleine Bradley 12/31/2022 x x x X NM x O/E John Fraser 12/31/2021 x x x O/E NM x x Stratis Giannakouros UI Rep x O/E x X NM x x Megan Hill 12/31/2022 x x O/E X NM x x Grace Holbrook 12/31/2021 O/E O/E O/E O/E NM O/E O/E Kasey Hutchinson 12/31/2022 x x x X NM x x Matt Krieger 12/31/2023 x x x X NM O/E x Jesse Leckband MidAmerican Rep O/E x x X NM x O/E Becky Soglin 12/31/2022 x x x X NM X x Eric Tate 12/31/2021 x O/E O/E O/E NM x O/E Ben Grimm 10/31/2022 x x x O/E NM x x KEY: X = Present O = Absent O/E = Absent/Excused NM = No Meeting CLIMATE ACTION COMMISSION ATTENDANCE RECORD 2021 Phase 1 (2020)Phase 2    (2021‐23)Phase 3                                                                                                         (2024‐25)Find companion "Accelarating Iowa City Climate Actions" Report atPhase Plan AlignmentTime to InitiateWorkplan Equity Focus Status Commission NotesBE‐11 1.1 – 1.2, 1.6 Jun‐20 Initiate planning and needs assessment. Identify resources, contacts, and content. Assess web access and source development, method of dissemination. Support eventual actions with strategy from communications plan (Action 5.1 ‐ EDU).  Agreement with Cause Impact as consultant in effect and underway. Objectives identified include emphasis on concrete action residents can take to improve energy efficiency and to move towards electrification of household energy use.  Staff discussions with community groups are positive and developing ideas. Promotion of programmable thermostats went out in fall 2020. Additional promotion planning underway. A flyer highlighting efficency and sustainability features in three housing rehab projects was distributed during the Parade events. Imperative. Review of equity report and assistance from EHR staff essential. Commission and Working Group recommendations and feedback needed.  In DevelopmentDiscuss plans for educating and engaging residents and business; recommendations and  program ideas welcomeBE‐21 1.1‐1.4 Jun‐20 Started introduction to organizations, several more meetings and expansion of contacts necessary. Met with City development staff and Home Builders Association. Plan to engage small group of stakeholders to discuss barriers and interest in pursuing green build strategies to create new alliances/education opportunities. Initial stakeholder meeting held with HBA in April '21, program options in development.  Support more actions with strategy from eventual communications plan (Action 5.1 ‐ EDU).Use equity report to ensure stakeholders from impacted groups are represented, and feedback is shared with development community, landlords, and builders. With the Commission and Working Group's feedback, staff developed an equity outreach plan that involves community‐based organizations that may provide valuable insights on needs, benefits, and barriers.UnderwayDiscuss plans for educating and engaging residents and business; recommendations and  program ideas welcome BE‐31 1.1 & 1.6 May‐20 Staff met with local realtors from ICAAR about housing trends and potential for education and cooperation on energy efficiency and projects benefitting residential properties. ICAAR and City exploring example programs and will plan to meet again in 2021. In the iterim, City staff is finishing a complilation of information about assistance programs, many of which enhance climate action initiatives. ICAAR is supportive of sharing these programs with the community.  ICAAR shared that several initiatives supporting sustainability measures are in development. Staff has conceptualized new ideas for partnering with ICAAR but has not yet discussed. Benefits for informed buying/selling, may need incentive assistance later on, if concentration of activity falls within only a few neigborhoods or stakeholder interest lacking. Education for all residents and renters about housing with energy efficiency and indoor air quality speaks to equity concerns. Commission and Working Group recommendations and feedback needed.UnderwayProgress update on "Accelerating Iowa City's Climate Actions"  as of 7/22/21Note 1: Many actions initiated in 2020 have continuing activities. There is an expectation that the actions will continue to develop over time, as they become integrated throughout City and community operations.  Note 2: Phases indicate anticipated year of project start www.icgov.org/climateactionActionBuildingsPromote Energy Efficiency and Performance Tips to the PublicPartner with Stakeholders to Promote Green Building and RehabilitationEncourage the Local Realtor Community to Include Energy Performance in the Multiple Listing Services (MLS) Property Inventory  Phase Plan AlignmentTime to InitiateWorkplan Equity Focus Status Commission NotesBI‐11 1.1 Sep‐20 Weatherization kits available through GIA for IC residents. Have been shared with many households this fall and spring while in‐home energy audits were unavailable. Home energy audits resumed in May and will continue in the fall. GIA working with analyst to create a new data set combining five yeras of audit information with information from Johnson County assessor's office for future housing stock analysis.Americorps provides services to entire community with targeted outreach efforts to vulnerable populations including seniors, low income, and veteran households. Intake form for services asks demographic information, which is reported to the state as part of their federal grant requirements. Development of a mapped GIS inventory of energy efficiency assessments and investments is underway.UnderwayBI‐22 1.1 Jun‐21 Received updated report from NDS on current activity and efforts. Staff currently exploring alternatives for rehab projects and ability for City to support incentives or supplemental energy efficent upgrades if homeowners cannot/won't pay the difference to upgrade. Have met with local HVAC providers & builders to identify key issues and ideal projects. Proposal still in development; will bring to Commission and community stakeholders for feedback and further guidance. Educational components also necessary. GIS equity mapping underway; will bring mapping tool and toolkit info to Commission for review.Assisted households currently meet federal income requirements.  Establish a mapped GIS inventory of energy efficiency assessments and investments. Ensure access to energy effciency and other sustainable design elements in each project through education and engagement. Adding GreenIowa AmeriCorps energy assessment property addresses to GIS Equity Map, to further gauge possible geographic or demographic gaps in program services and outcomes.  UnderwayAwait staff proposal for enhancing Energy standards for City rehabilitation projectsBI‐31 1.1 Fall 2020 City launched first Energy Blitz around Earth Day with about 50 volunteers and connected the event to coordinated efforts with the South District Neighborhood Association. Positive community feedback, lessons learned will be applied to next energy blitz event, potentially in Fall of 2021. The Equity and Outreach Working Groups discussed the event and provided feedback. Leftover boxes will also be considered for distribution during ClimateFest. Assess equity report to determine any areas of focus. NDS can assist with housing/permit data that can help focus on neighborhoods with less efficient housing stock. Outreach to underserved groups may spur interest in blitz programs or projects. Working Group recommendations and feedback needed. GIS equity mapping in progress. UnderwayOffer Free Home Energy Assessments through Green Iowa AmeriCorpsActionBuildingsEnhance Energy Standards for City Rehabilitation ProjectsCoordinate Neighborhood Energy Blitz Events Phase Plan AlignmentTime to InitiateWorkplan Equity Focus Status Commission NotesBI‐41 1.2 & 5.4 May‐20 In August 2020, Council finalized approved establishing and approving Urban Renewal Areas at Heinz, Sycamore, and Scott Six and approved changes to downtown URA in September 2020. Staff met to finalize requirements for downtown TIF program, focused on occupants of smaller commercial spaces. *New* Seven applications have been approved for funding assistance in remaining years of the TIF agreement. Staff are working with businesses to promote and process additional applications.Future downtown program considers ability of businesses to get funding through other sources and existing city grants, to help prevent potential gaps in assistance availabilty.  UnderwayBI‐51 1.1 – 1.4 Jul‐20 As discussions with community organizations progress, new ideas for how to accomplish this task are being generated. Commission will need to weigh in on neighborhood pilot program/s which are in conceptual development. Explore RFQ for external partner/s to implement a program.  Significant interest in supporting youth or young adult skills training program. *New* Small pilot partnership with students and HBA for skill‐building component with Parade of Homes energy efficiency rehab projects and staff will assess succcesses and challenges of that project. Planning for this item continues into 2021.Approach to populations served critical.  Commission and Working Group recommendations and feedback needed for further development.  In DevelopmentRecommendations needed to develop comprehensive energy efficiency building rehab programs, identify best practices, suggest example programs, assist with equity effortsBI‐62 1.3 Feb‐21 Discussion with NDS, identify requirements, potential costs, and offset. Present to local stakeholders and Commission for feedback. Initial stakeholder meeting held with HBA, program options in development. Understanding that locally, incremental home "price creep" tends to price homebuyers out for every $1,000 more, we need to keep inflation of housing costs to a minimum and ensure that the program does not add costs. Geographic review could also ensure that program is applied somewhat evenly through all areas of new development/redevelopment. In DevelopmentAs work progresses, will require Commission feedback and recommendationsBI‐72 1.3 Mar‐21 Have determined that competition should include student and professional categories but needs further shaping. Potential for resulting designs to be functionally built. Modification of this program includes a category for retrofit/remodel at lower energy savings.   Potential for outcome of contest to be constructed by the City with income‐requirements for hoemownership. Modified competition categories could define different pricing models and occupant populations. Working group can provide suggestions and feedback. In DevelopmentAs work progresses, will require Commission feedback and recommendations  ActionBuildingsLaunch a TIF‐funded climate action incentive program aimed at reducing industrial energy consumption Develop or Partner with Local Stakeholders on a Comprehensive Climate Action Rehabilitation ProgramConsider a Building PermitFee Rebate Program forEnhanced Energy StandardsInitiate a Net‐Zero HouseDesign Competition Phase Plan AlignmentTime to InitiateWorkplan Equity Focus Status Commission NotesBI‐82 1.1 & 1.4 Mar‐21 Two demonstration rehabilitation projects were showcased in the Remodeler's Parade. Work included walls, floor, and attic rehab, new windows and doors, heat pump HVAC and water heater, and pollinator garden. Solar will be installed on both units in July 2021. Although project was not true net‐zero, it will result in multiple levels of investment and is to be sold as affordable units to local, first time homeowners. Fliers highlighting energy efficiency features were developed and handed out during Parade events. Budgeted FY22 funds for additional rehabilitation/construction projects. Equity will be required in review of the project placement, occupants, and local impacts. Demonstration project engages local students as an educational and skill‐building opportunity. Invests in South District Home Ownership Program.UnderwayBI‐92 1.1‐1.2 & 1.4 May‐21 Starting with a few rental induction stovetop appliances to begin to introduce residents to non‐natural gas technology. Development of a rebate program in early part of the year will require research and stakeholder feedback. Initial stakeholder meeting held with HBA, program options in development, brought to Commission at May 2021 meeting for discussion. Explore opportunities for multi‐family properties. Working group and stakeholder feedback helpful. In DevelopmentAs work progresses, will require Commission feedback and recommendations  BR‐11 1.1 ‐1.2 Jun‐20 Additional inspector budgeted in FY21, on hold. Met with NDS staff in September to review items staff will be looking at and addressing through compliance checks, such as pre‐drywall conditons, R and U values of walls and windows.  Altered inspections program and initial education about necessary inspections planned for initiation shortly after additional inspector hired. Commission/Working Groups should assist with how they would like to measure equity and what should be reported to show progress. UnderwayDefine how City should measure equity in housing inspection programBR‐21 1.3 – 1.4 Aug‐20 While codifying these efforts is not fully in motion due to existing project load, staff continues to encourage and require actions informally through the development process. Elements of recent development approvals require energy efficiency measures, including LEED Silver standard build (minimum of 8 points from energy category), rooftop solar, low flow fixtures, and incorporated stormwater improvements. These measures will be administrative components of the process until these measures or enhancements are amended into Code.Greater equity can be achieved through a geographic distribution of benefits.  Education and advocacy could benefit populations impacted and served by policy implementation. In DevelopmentParticipate in stakeholder review or provide commentary to CouncilBR‐32 1.3 – 1.4 2022 At this time, NDS is working on an update to the Riverfront Crossings District Code, in which the height and density bonuses apply more frequently than other zoning districts. Application of the height bonus provision is discretionary and staff has been instructed to require energy efficiency measures as a category for height bonuses. These provisions closely mirror the existing TIF standards. Recent projects that have come before Council and upcoming projects are incorporating these provisions and the City will continue this until the Code is amended. (See BR‐2)Not Started As work progresses, will require Commission feedback and recommendationsLaunch an ElectrificationIncentive Program ActionBuildingsComplete a Net‐ZeroDemonstrationRehabilitation ProjectCreate a More Robust Energy Code Inspection ProgramIncorporate Stricter Energy Standards into Tax Increment Financing PoliciesIncorporate Strict EnergyStandards into Height andDensity Bonuses Phase Plan AlignmentTime to InitiateWorkplan Equity Focus Status Commission NotesBR‐42 1.6 2022 Research. Consideration of current laws, existing programs in and out of Iowa needed before application of this type of regulation. Not Started As work progresses, will require Commission feedback and recommendations BR‐52 1.1 & 1.7 Aug‐21 Discussions with NDS and stakeholders, including property owners, landlords, realtors, renters, and development community.  Renters should be impacted as little as possible while receiving benefits of any improvements made to comply with a proposed program. Not Started As work progresses, will require Commission feedback and recommendations  BCP‐11 1.1 – 1.4 May‐20 The spring 2020 meeting was delayed by COVID, with hopes to reconvene later in the year. We do not have confirmation that a meeting was held. City Council legislative priorities included this, noting that although approval is administrative, assistance and support from Iowa policymakers will help. Could support these efforts with help from education and advocacy from underserved groups that directly benefit from housing improvements. Staff reached out to several aligned groups in September but did not hear back. Discussions may need to take place when equity planning/outreach is further along. UnderwayBCP‐21 1.1 – 1.4 May‐20 Eligible staff voted for adoption of new IECC codes  in 2020. City Council legislative priorities included this, with a request for the State of Iowa to develop an energy plan or update that will address climate actions. Early discussion with local development community on potential for voluntary elevation of energy efficient building standards. Could support these efforts with help from education and advocacy from underserved groups that directly benefit from housing improvements. Staff reached out to several aligned groups in September but did not hear back. Discussions may need to take place when equity planning/outreach is further along. UnderwayBP‐11 1.5 Apr‐20 Brought forward one project to City Council in April 2020 and was not approved. Assessing opportunities as locations or chances present themselves. Since Oct. report, City and Commission moved ahead with JCED partnership proposal to create a solar feasibility study for Iowa City to plan for potential solar sites and engage community in conceptual conversations. *New* Substantial mapping, technical information gathering, and a survey  was completed with a community‐led committee of stakeholders and writing the report is underway. Anticipated study  completion in September 2021. Elements of the JCED solar feasibility study include equity measures, engagement efforts, and actionable measures to go forward with concepts for solar infrastructure and placement. A survey to collect community sentiment and barriers/benefits was completed.UnderwayUpon completion of JCED study project, Commission may choose to offer additional feedback and recommendationsBP‐22 1.1 & 1.7 Jan‐22 Must determine where this project would take place or be retrofitted. Discussions underway at a staff level to identify possible location. Not Started Solar Partnership with MidAmericanActionBuildingsInitiate Energy BenchmarkingRequirementsDevelop Climate ActionRequirements for all Existing and Future Rental PermitsAdvocate for State Adoption of Advanced Energy Codes Advocate for Aggressive Energy Code Development and Adoption Net‐Zero Public Housing Phase Plan AlignmentTime to InitiateWorkplan Equity Focus Status Commission NotesTE‐11 2.3 Aug‐20 The Climate Ambassador program included segments about transportation. Must continue to identify how we will engage all residents. A significant portion of this effort will come from a combination of the developing climate action communications strategy and coordination of marketing by the Transportation Services Department. Transportation reporting metrics are defined. Planning for ClimateFest involves bike and EV activities.Review equity Report to identify groups and locations to focus attention. Explore language translations. Components of public messaging to be part of upcoming development of Communications Strategy. Commission and Working Group recommendations and feedback needed.  UnderwayCommission may want to contribute ideas and suggestions for initiatives, partnerships, and outreach TE‐23 2.5 Sep‐21 Grants planned for employer installation of EV charging ports. Paired with an informational campaign and car‐free week. Education campaigns must be coordinated with employers. Post‐pandemic expand to shared driving or transit campaign. *New* Statewide EV Readiness Study completed.In DevelopmentTI‐12 2.2 Sep‐21 Coincide any education with electric bus rollout. Can accompany passes for riders, celebrations/thank you's to dedicated riders, and supplement transit facility or stop improvements.  May coordinate with future marketing efforts of Transportation Services.Community feedback may be gained during outreach stage of Communications Strategy development.Not StartedCommision may choose to provide recommendations, work on this as a project, or suggest example programs from outside Iowa CityTR‐12 2.6 Fall 2021 Start with NDS review. Some issues may be identified during the development of the updated affordable housing action plan, which is underway.Considerations include pricing models, transit alternatives, physical access to housing and work, last mile options. Not StartedTCP‐11 2.2 May‐20 Written policy completed in Sept. New text includes preference for EVs, describes process by which new vehicle purchases are considered and directs purchase when multiple factors determine EV appropriate option and available for needs. Included in Nov 2020 CAC agenda for reference.  Four electric buses on order for delivery in fall 2021. Although every vehicle the City purchases cannot be EV at this time, continually increasing the presence of non‐emitting vehicles creates a healthier air quality as City vehicles move about and provide services in the community. Electric buses will also require less maintenance than diesel models, resulting in cash that can be dedicated to improved service levels.CompleteMonitor as desiredActionTransportationSignificant Transportation Education and Outreach Campaigns Launch an Eco‐DrivingCampaign AlongsideEmployers Incentivize Public TransitOptionsReview Parking Regulationsand Consider InnovativeWays to EncourageAlternative Modes of TravelEstablish an Electric and Fuel‐Efficient Vehicle Purchasing Policy  Phase Plan AlignmentTime to InitiateWorkplan Equity Focus Status Commission NotesTCP‐21 2.7 May‐20 AVL equipment provides idling data. 37 vehicles currently have the technology and AVL for another 60 vehicles is currently being procured. Reformatting reports to make it easier to read for improved use and analysis. Staff will compile data and CAO will assist with reporting.UnderwayMonitor as desiredTPP‐11 2.1 Ongoing Completed study in Fall 2021; was somewhat delayed from Covid‐19. City Council approved recommended changes. *New* Fare and Transfer policy changes implemented in July 2021. Route, stop, and schedule changes will be implemented in August 2021. Transportation Services conducting outreach and marketing efforts. City Council has requested staff proposals on fare free service, late night on‐demand service, and pilot Sunday service.Goal is to serve residents most needing transit service. Sunday and late‐night service enhancements and fare free proposal will help further conversation. Components of public messaging to be part of upcoming development of Communications Strategy. Commission and Working Group recommendations needed.  UnderwayMay want to provide feedback on proposed Transit system recommendations and planned system changesTPP‐22 2.2 Jul‐21 *New* Study completed and published in June 2021. Steering Committee will plan to meet quarterly to advance recommendations.Various equity‐focused resources were considered in the development of the study. The final study included descriptions of barriers and recommendations to reach group such as income‐qualified individuals, and multi‐family residential habitants.UnderwayBased on study results, may offer Commission feedback and recommendations/ supportTPP‐32 2.3 Aug‐21 Bicycle infrastructure continues to be a focus of the City and the network has grown considerably in the last few years. Unfortunately, the pandemic year prevented some of the planned bicycle education and enagement components that are standard for Gold‐level Bicycle Friendly Communities and therefore the application was delayed by one year. The City plans to apply for a Gold designation again in August 2021. Education and access components include equity practices. UnderwayMay want to provide suggestions or support for local bicycle initiativesActionTransportationTrack Adherence to City Idling Policy Complete the Transit Study and Implement Recommendations to Bolster Service and Increase Ridership Complete Electric Vehicle(EV) Readiness Plan andImplementRecommendations Achieve Gold FriendlyBicycle Friendly CommunityStatus and Begin WorkToward Platinum Status Phase Plan AlignmentTime to InitiateWorkplan Equity Focus Status Commission NotesWE‐11 3.2 Jun‐20 Resource Mangagement and NDS engaged in composting education. Course materials created for educators. Expand opportunities with local businesses.  An education unit for Climate Ambassadors focused on waste. Direct mailed postcards have been successful, plans to continue. Started a composting collection point at Iowa City Farmer's Market for market‐goers and downtown residents that can drop off small amounts of compostable organic materials on Saturdays.  Vendors encouraged to use compostable food serviceware, and plan to go 100% zero waste in 22. Focus is reliant upon meetings with staff, current efforts, working Equity Working Group, equity report, translations services available, and outcomes from Communications strategy.UnderwayFeedback or direction welcomeWE‐21 3.3 Jul‐20 Staff continues to coordinate efforts with Neighboorhood Planner, local schools, and other City staff to share information. Specific messaging about reduced consumption or minimizing waste at the source forthcoming, including Repair Cafes;  ideas are welcome. An education unit for Climate Ambassadors focused on waste. Student climate grant will focus on neighborhood cleanup and education on eliminating waste at the source, to include translations.Focus reliant upon meetings with staff, current efforts, working Equity Working Gorup, equity report, translations services available, and outcomes from Communications strategy.UnderwayFeedback or direction welcomeWR‐12 3.4 Feb‐21 Although some initial discussions and research have started at a staff level, this initiative requires further discussion. Policy examples and research are needed, as well as exploration of programs that can assist with meeting requirements of recycling and diversion policies. The Historic Preservation Commission has expressed interested in providing input.In DevelopmentCommision may choose to provide recommendations, work on this as a project, or suggest example programs from outside Iowa CityWR‐22 3.1 Jan‐21 Staff continues to field calls from multi‐family areas that do not feel they either have access to recycling or are witnessing improper use of waste containers. Many times, this is traced back to a lack of simple signage. Staff applied for a grant (hope to hear back in spring 2021) and is working directly with haulers to get voluntary, uniform labeling on waste and recycling containers. After this effort is made, staff will assess whether any legal requirements will be necessary. Ensuring signed containers in multi‐family properties will help renters with access to recycling, preventing additional trips, and recycling stream contamination. Additional emphasis will be put on language accessibility. Some suggestions may rise from development of Communications Strategy. Often, households move from one rental area to another with different recycling and waste containers, leading to confusion about proper disposal. UnderwayWCP‐12 3.5 Jun‐20 Staff  finalized simple agreements for sports organizations renting athletic facilities. Community education needed. Testing results with athletics first but the next step to  general facility rental requirements will require community and equity input. Full assessment on sports facilities delayed because of pandemic. Regular field use resuming 2021. Recreation Master Plan information may assist in furthering discussion.Must assess whether new requirements impact populations differently.  Working Group recommendations needed.  UnderwayReview new contracts for parks athletics use and provide guidance for general parks rentals, including equity reviewMandating Signage to AssistWaste CollectionActionWasteEngage the Public to Compost Organic WasteEducation Campaigns for Neighborhoods to Reduce Waste/ Consumption at the SourceDevelop a Policy/OrdinanceRequiring Specific Demolitionor Deconstruction RecyclingStandards/ Require All Park/Public Space Rentals to Recycle and Use "Green" Event Best Practices. Phase Plan AlignmentTime to InitiateWorkplan Equity Focus Status Commission NotesAE‐1 1 4.2 May‐20 Three cohorts are successfully complete. Continued, regular engagement with the Ambassadors is planned. A short break in bringing on new classes of Ambassadors is planned over summer, to make sure that Ambassadors have resources needed to stay engaged and support City initiatives. *New* Third cohort completed. Ambassadors will have the opportunity to present on climate efforts during ClimateFest. Staff will encourage "leadership" projects from Ambassadors who have completed a cohort.Development of program includes application process not reliant upon technology to participate. If tech is necessary, funding available to purchase tablets or other device to loan to ambassador participants for training activities. Special attention paid to connection with local groups that can recommend ambassador applicants. Initial cohorts varied in background and experience.CompleteAE‐2 2 4.2 Apr‐21 Begin with consultation between public health and community stakeholders. Plan to hold events at these identified resilience hubs to connect them as places for help, security, and comfort for nearby residents. Likely will get feedback during Communications Strategy outreach and development. Climate Action grant awarded to assist with engagement and support for establishing community resilience hubs. Ideally, the community stakeholders will identify their own preferred resilience hub and this project will include their ideas and feedback, as well as the buy‐in from the property itself. Language accessibility, cultural competence, and geographic proximity all play roles in this effort. In DevelopmentSupport efforts to establish resilience hubs through research, meetings, event planning, promotion, etc.AE‐3 2 4.7 May‐21 Staff held preliminary meeting with Invest Health partner to identify current needs and to explore co‐benefits of climate action projects centered on public health issues. Stakeholder group would serve as connection for further meetings with Johnson County Public Health, University of Iowa, etc. Meeting date yet to be set but stakeholders agree to reconvene this initiative. Equity reach will become more clear with agency coordination and partnering. Can use equity scale/report to identify starting agency discussions. If full stakeholder meeting held for Invest Health with focus on climate issues, will seek participation from Commission. UnderwayAttend invitation to public health stakeholder meeting (unscheduled); consider guidance about ideal projects, or other partners  AE‐4 2 4.5 Apr‐21 Staff led campaign, will align with developing communications strategy. Budgeted promotional materials and activities. Green Iowa AmeriCorps plan to held rain barrel program in July 2021 and will continue their standard educational programs and activities. Continued Parks and Recreation native prairie planting education opportunities. Additionally, City and University staff have discussed crossover native planting education and volunteer opportunities for students and community members. *New* Pollinator garden completed as part of climate rehab project and promoted during Remodeler's Parade. Staff discussing opportunity for demonstration stormwater management on residential property.  Equity involved in rain barrel initiatives, as well as educational opportunities. Geographic analysis required prior to planned activities. BYA designed garden area for City property rehabilitation project, to encourage education and access to edible and pollinator plants. UnderwayProvide feedback and recommendations for existing natural areas and stormwater management programsAE‐5 2 4.3‐4.4 Oct‐21 Discussion must be scheduled for further development of actions. Discussions with utilities ongoing, meetings with EMA have been delayed due to pandemic management. Not StartedIdentify priority issues to be brought up with emergency management ‐ specifically equity concerns ActionAdaptationDevelop Climate Amassador TeamEstablish "Resilience Hubs"Educate and Coordinate with Local Agencies on Health ImpactsConcentrated EducationCampaign for PrivateProperties about NativePlantings, PermeablePavement, Rain Gardens, Soil Health, Rain Barrels andCisternsCoordinated Efforts with Local Emergency Agencies and Utility Agencies Providing Critical Infrastructure Phase Plan AlignmentTime to InitiateWorkplan Equity Focus Status Commission NotesAI‐1 1 4.6 Jul‐20Root for Trees tree planting program began in October with high interest and over 250 vouchers requested. This spring, another 250+ vouchers were distributed. Residents are able to use a voucher for a discount on tree purchase from Iowa City nurseries. Low income residents are permitted greater discount for tree purchase. Parks and Recreation Department is managing program and conducted targeted interpersonal and neighborhood outreach. Green Iowa AmeriCorps will  assist with planting the purchased trees to ensure they get to homes and in the ground. Connected student group with Project Green on volunteer maintenance project. *New* Planning underway for another round of Root for Trees in Fall 2021.  Staff conducting heat map of geographical distribution of Root for Tree participants and will provide an update to the Commission.Commission provided recommendations and feedback on program proposal. Income eligible properties will be permitted a greater discount.  Additionally, staff engagement will be focused in areas that have less tree canopy than other parts of town. Engagement will also provide an opportunity to inform about the utility discount program. Completed mapping of voucher participation will assist with equity review.UnderwayProvide feedback on Root for Trees program results when received.AR‐1 1 4.6 Aug‐20 NDS will draft ordinance. Research started but needed a meeting with stakeholders in fall. Drafting beginning in 2021, based on staff capacity and wrap up of prior projects. New Ordinance will apply to new developments. In DevelopmentIdentify or provide feedback on priority issues for City to consider in landscaping standardsAR‐2 2 4.6 Winter 2021Initial research and planning required by NDS. Not StartedAP‐1 2 5.7 May‐22 Initial research and planning required by NDS and PW. Supplemented by analysis by Climate Action Analyst. Possible that a City facility construction or improvements could be made earlier than 2022, with sustainable design review and engineering. Not StartedProvide recommendations for developing review standards for new or improved City buildings ACP‐1 1 4.5 Jun‐20 Met with Stormwater Team. Collected and reviewed current volunteer lists. Assessed if we need to promote existing program.  Streamlined City operations for managing creek clean ups and volunteer processes. A few small cleanups took place in spring 2021; City working on a simple but formalized process for managing volunteer events or acknowledging privately organized events benefitting public areas. Involving various community groups dependent on makeup of existing volunteer listing and schedules. Review equity report to verify benefits and participation equitable. Recent stormwater management projects are included as a layer in the GIS Equity Map. UnderwayAdaptationActionPartner with Project Green on a Tree Planting Partnership; Incentives for Private Tree PlantingStreet Tree OrdinanceIncrease Tree PlantingRequirements in Landscaping,  Parking Lots, and Upon Renewalof Rental PermitsDevelop Review Standards for New City Facility Construction and Major Rehabilitation AdaptationFlood Mitigation and Stormwater Management Programs/Projects; Buyouts Phase Plan AlignmentTime to InitiateWorkplan Equity Focus Status Commission NotesACP‐2 1 4.5‐4.6 May‐20 Work agreement executed with AES in May 2020. Significant follow up with neighborhoods required during process. Planned concentration on intensive maintenance in neighborhood park prairies. Education needed about purpose, need and care for natural areas; build community partnerships with advocacy groups. About 60 acres of public land areas were prepared for prairie plantings in fall 2020. Discussions held between staff and the University of Iowa about additional opportunities to expand support for natural areas and onsite education. Geographic distribution, education variables dependent on groups impacted. Engage natural area advocacy groups that can assist with public education.UnderwayACP‐3 1 4.6 Sep‐20 Provided Tree Canopy memo in 9‐17‐20 Information Packet for Council review and discussion; demonstrates need for incremental tree canopy replacement activities. City Parks and Foresty had 2021 plantings approved by Council. Plans are to plant 1,000 trees, double the annual allotment of trees (500) through a series of partnerships and coordinated events, as well as the addition of Forestry staff needed to care for the new plantings.  *New* Memo outlining 2021 public tree plantings provided to City Council in May 2021.Review inventory maps, locate areas in need, target workplan outreach accordingly. Emphasis on benefits of tree canopy in low‐mod neighborhoods.  Opportunity for discussion with impacted groups ‐ residents, landlords, City staff, businesses or development. Address negative perceptions through  modifcations or education.  UnderwayActionAdaptationContinue Implementation of the Natural Areas Management PlanExpand Public Tree Planting  Phase Plan AlignmentTime to InitiateWorkplan Equity Focus Status Commission NotesSLE‐11 5.5 Sep‐20 Climate Festival held in September 2020.  Feb. 2021 held Climate Action and Communities of Color online speaker. Launched new public information campaign Project 51, to share positive news on the climate front and celebrate the 51st Earth Day. *New* ClimateFest planned for Sept. 20‐25, 2021. Planning for various events, activities, and partnerships for ClimateFest underway.Intentional outreach with underserved groups to ensure access to awareness, education, and participation. Staff, planning committee, and CAC Working Group to connect with local ogranizations willing to partner on activities, promotion, or hosting remote event. Efforts underway to include translated festival materials in digital and print formats. CompleteCommission may provide feedback and suggestions for events last year and planned in 2021 (Climate Festival,  Earth Fest, other education and events)SLE‐32 5.3 Nov‐21 City staff in discussion with community partners about local consumption/reduced consumption campaign. Small budget of funding to promote and support local economy and resident access to goods and services. May be able to identify equity issues through research on existing similar programs. In DevelopmentWorking group feedback and recommendations welcome. SLI‐11 5.4 Nov‐20 Specified non‐profit and business categories at higher denominations ($10,000). Introduced new Student category ($500). Increased grant total to $60,000. *New* Received 25 applications, 7 projects awarded. Two student applications received and staff are in conversation with the applicants to make an award.Applications ask specifically what populations will be served by grant projects. Greater weighting for serving populations with higher risk to impacts of climate change. Outreach plan is to connect with community orgs serving highly impacted groups.  Translated promotional information to  encourage community members to apply. CompleteStaff open to feedback and suggestions from Commission regarding these grants and other funding opportunities or community projects. SLP‐11 5.5 Sep‐20 Currently no plans to expand existing  community garden areas because of the recent expansions. Staff review plot rentals each year to weigh current and future demand. Opportunity to expand gardens by the private sector or other community partners installed for community use. City provides info to groups that want to begin their own gardens. Could benefit from research or example programs to expand formally. *NEW* UI student completed assessment of community gardens and Parks & Rec have been working to strengthen the community garden program. City has mapping tools for plot rentals. New Analyst will identify gaps in geographic coverage and gaps in possible access for certain groups. Need focused outreach to see where needs might be to connect unresourced individuals with plot availability in upcoming years; will assist in identifying needs/potential for pocket gardens in ROW, or working with local organizations that may host new garden plots on private property.   In DevelopmentCommision may choose to provide recommendations, work on this as a project, or suggest example programs from outside Iowa CitySLCP‐12 5.3 Jul‐22 City Purchasing division went through recent re‐organization and needs a little time before they're able to support the development of such a policy. In the meantime, there may be opportunties internally to start gathering existing procedures and modifying, with local and sustainable acquisition principles in mind.   Currently, City has a local preference in procurement policies, along with preference for organizations exceeding minimum wage pay.Not StartedCommision may choose to provide recommendations or suggest example programs from outside Iowa CitySLCP‐22 5.7 Jan‐22 Plan to have City's internal staff Climate Committee and CAO staff to collect best practices and develop an outline for the guide. Research may result in an existing guide from another location that could be modified to meet the needs of our community. Not StartedCommision may choose to provide recommendations or example programs from outside Iowa CityDevelop a City SustainabilityOperations Guide and MakeAvailable to publicActionSustainable LifestyleHost Sustainability Forum and EventsLocal Procurement Campaign ‐Buy‐in from Local CommercialGroupsExpand Community Climate GrantsCommunity Garden Expansion/ AdditionsDevelop a Green ProcurementPolicy MONTHLY REPORT: BUILDING WORKING GROUP (BWG) for Climate Action Commission Sept. 13, 2021, Packet The BWG met via Zoom Friday, Sept. 2, 2021. Commission members present: Matt Krieger, Becky Soglin; Public members present: Jeff Falk; City of Iowa City Staff present: Anne Russett (Senior Planner) Anne described and discussed the form-based code and its proposed use in the South District Plan. BWG team members asked questions and shared ideas about density, housing type, building orientation, energy efficiency and renewables, connectivity, public transit and transportation. The group also discussed how the code and vision for the area relate to Climate Action Plan goals and accelerated actions. The team greatly appreciated the time Anne took to talk about the code. Adaptation/Equity Working Groups, Meeting Notes Tuesday, August 17, 2021 2:00 – 3:00 PM Adaptation WG Members Present: Sarah Gardner, Stratis Giannakouros, Jesse Leckband, Megan Hill Adaptation WG Members Absent: Madeleine Bradley Equity WG Members Present: Sarah Gardner, Eric Tate, Matt Walter, Megan Hill Equity WG Members Absent: Kasey Hutchinson 1. Welcome and Introductions 2. Updates o Monica Haddad, ISU Social Justice and Climate Planning student project • Monica will join the September meeting o Climate Analyst position • Offer made to Danny Bissell; 8/30 start date  Will start participating in discussion in September  ACTION ITEM: Set aside time in October agenda for project discussion with Danny o Resilience Hub Update: October 20 • ACTION ITEM: Set aside 15 mins on October agenda for Ayman Sharif and Peterson Wambuu 3. Climate Fest o GIA home energy assessments sign up goal: 50 households • Special drawing for home energy saving devices to encourage registrations at table • ACTION ITEM: Working groups asked to help spread the word; Sarah will provide "canned" email/SM communication for people to share o Need assistance getting the word out o Household resilience booth at Willow Creek Celebration 4-8 p.m., 9/24 • Need assistance assembling giveaway bags  During the week leading up to 9/24 • Need assistance personing the booth • ACTION ITEM: Reach out to Sarah if you can help with assembling bags or staffing booth 4. Discuss ACP3, SLP1: Expand community tree plantings, community gardens o Root for Trees relaunching in September • Discussion/questions for group's consideration:  How can we effectively communicate/get the word out about this program?  Should maintenance/care be discussed up front? Should information be prepared by the landscaping company?  Could we provide information on each tree variety available in the program to help people choose the right tree for their property?  Plan a webinar and materials that discuss each of the 12 tree varieties pros/cons and considerations? • Be sure to provide enough information to guide people through the preparation process; such as marking utilities etc.  Target areas that need trees and go door to door? • Negotiate rates to build in cost of door to door and planting for elderly & underserved communities? • Set designated time with slots to sign up for tree planting assistance? (ex. 3 week period with scheduled slots)  Consider providing information on alternatives for instances where a tree will not work • Provide information on shade creation alternatives where we cannot plant trees • Discuss shrubs as an intervention where trees are not ideal or are not possible o Recent questions about planting trees in the right of way (see Tyler Baird’s response below) 5. Future climate hazards for Iowa City: high heat days (as time allows) o Clearwater, KS analogous to Iowa City future climate o Group briefly discussed how using future climate projections & comparing to cities that currently have a climate similar to our projections can be beneficial for planning 6. Other Items o Next person to take minutes, set agenda Next Meeting Tues, Sept. 21