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HomeMy WebLinkAboutPAAC Agenda Packet 1-6-22Public Art Advisory Committee Thursday, January 6, 2022 3:30 PM Emma Harvat Hall City Hall, 410 E. Washington AGENDA 3:30 PM - Call to order 3:30 PM - Introductions of members and public attending the meeting. 3:32 PM - Public discussion of any item not on the agenda 3:34 PM - Consideration of minutes of the November 4, 2021 meeting 3:38 PM - Updates • Interactive Mapping project – kicking off this week. Added component for privately owned art that is publicly viewable to be included. • Oracles vinyl wrap update • Black Hawk Mini Park – meeting with Dawson Davenport 3:50 PM – Review Matching Fund application materials – attached is the Request for Proposal for the Matching Fund program, the Review Matrix, online application and the criteria for evaluating repeat applicant requests. 4:05 PM – Review Request for Qualifications for Airport Mural – see attached RFQ and application outline. 4:20 PM - Staff Reports 4:25 PM – Adjournment If you will need disability-related accommodations in order to participate in this program/event, please contact Marcia Bollinger, Neighborhood and Development Services at 319-356-5237 or marcia- bollinger@iowa-city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Minutes Preliminary Public Art Advisory Committee November 4, 2021 3:30 PM Emma Harvat Hall Public Art Advisory Committee Members Present: Eddie Boyken, Ron Knoche, Steve Miller, Nancy Purington, Juli Seydell- Johnson, Andrea Truitt Members Absent: Dominic Dongilli, Jan Finlayson, Sandy Steil Staff Present: Marcia Bollinger, Wendy Ford Public Present: None Call to Order Miller called the meeting to order at 3:30 p.m. Introduction of Members and Public Attending the Meeting There were none. Public Discussion of Any Item Not on the Agenda None. Consideration of Minutes of the October 7, 2021 Meeting Miller said, under the “Updates” section, it says that he attended the reception, but he said he only attended the community conversation. Bollinger said she would adjust that. Bollinger said she will also include the names of the two students who presented their art for the Longfellow Pedestrian Tunnel project. Motion: Knoche moved to approve the minutes from the October 7, 2021 meeting as amended. Seydell-Johnson seconded. Approved unanimously. Updates Dorothy Installation (expected to be installed in the next two weeks) Bollinger said they met with park staff last week and located where they were going to have the installation. She said her understanding is that it will be installed in a couple of weeks. Interactive Mapping Project Bollinger showed what her and her intern, Anna Clowser, have been working on so far with the Interactive Google Mapping Project. She said the map includes Iowa City public art installations, downtown murals, and private commissions. She said there are photos of each as well as a description about the artist and the project itself. She said the goal is to have all the artwork identified, updated, and put into the project to create something that is comprehensive and cohesive. 2 Bollinger said the Lit Walk includes the Iowa Avenue Literary Walk and the North Marketplace Literary Walk. She said they will have to make some adjustments, but otherwise it is pretty accurate. Purington asked if people go to the Public Art webpage to access this map. Bollinger said there will be a link, and that they are also trying to figure out a way to put QR codes on all the artwork that will link back to the map. Oracles Vinyl Wrap Update Bollinger said she will touch base with John Englebrecht to see where things are at. She said the original expectation was to have the vinyl wraps completed and installed by the middle of October, but it is being pushed back because there are still adjustments being made to the text. She said they hope to have more detail about that sometime soon. Discuss potential locations for entry art project Miller said the motion that was made last meeting was not very clear, so he wants to help clarify its intent. He said $8,000 is not enough to complete the Airport Gateway Mural that they have chosen for this fiscal year, so he is in favor of choosing other entryway projects and allocating more money for them in the future. Purington asked what parameters were in place for this project. Bollinger said the Airport Commission wished to be involved in the entire process, and they, collectively, have not designed the call just yet. Motion: Seydell-Johnson moved to approve $8,000 going towards a mural project at the airport in partnership with the Airport Commission. Purington seconded. Motion passed unanimously. Discuss options for use of BIPOC funding allocation Bollinger said they have $5,000 available, but the Committee has not pinpointed how and for which population the money would be used just yet. She said they had talked about continuing to work with the Oracles team and/or looking further into Dawson Davenport’s proposal about creating a historic installation for Blackhawk Mini Park. Bollinger said Dongilli, who couldn’t make it to the meeting, suggested that they continue supporting the Hispanic artist who just completed the Day of the Dead Ofrenda at Wetherby Park for a permanent installation. Purington said she is very passionate about supporting local artists, so she thinks they should look into Dawson Davenport’s proposal. Bollinger suggested they form a subcommittee to further investigate the logistics of his proposal while keeping things moving at the same time. Miller, Purington, Boyken, and Seydell-Johnson volunteered to be on the subcommittee. Motion: Seydell-Johnson moved to allocate the $5,000 towards an art installation in Blackhawk Mini Park that celebrates Native American/Indigenous history and culture in Iowa City; likely with Dawson, but first with a subcommittee meeting with the Downtown District of Iowa City. Boyken seconded. Motion passed unanimously. Staff Reports Ford said they had a couple new artist registry submissions come in. Purington asked if they has reach out to Johnson County for their artists. Bollinger said they still need to get a press release out, but she still needs to do some fine-tuning on the database beforehand. Adjournment Knoche moved to adjourn the meeting. Truitt seconded. The meeting was adjourned at 4:10 p.m. 3 Public Art Advisory Committee Attendance Record 2020-2021 Name Term Expires 1/7/21 2/4/21 3/4/21 4/15/21 5/6/21 6/3/21 7/1/21 8/5/21 9/2/21 10/7/21 11/4/21 Ron Knoche X X X X X X X X X X X Juli Seydell- Johnson X X X O/E O/E X X X X X X Steve Miller 12/31/23 X X X X X X X X X X X Eddie Boyken 12/31/21 X X X X X X X O/E X X Jan Finlayson 12/31/23 X X O/E O/E X X X O/E O/E O/E O/E Nancy Purington 12/31/22 X X X X X O/E O/E O/E O/E X X Andrea Truitt 12/31/22 X X X X X X O/E X X O/E X Dominic Dongilli 12/31/23 X X X X X X X X X O/E Sandy Steil 12/31/23 X X X O/E X O/E O/E X O/E X O/E Public Art Matching Funds Application are being accepted through Friday, February 25, 2022 at 5:00 PM Online Application The Public Art Matching Fund is available for residents of the Iowa City community to submit beneficial ideas that merit consideration for possible funding/support. The Matching Fund Program is available for art projects (visual, audio or performance based) that are located in Iowa City and accessible to the general public. Maximum request for matching funds is $2000. Submissions are reviewed by the Iowa City Public Art Advisory Committee (PAAC) according to the Matching Fund Evaluation Rubrics developed for the program. The committee typically meets on the first Thursday of the month at 3:30 PM in the Helling Conference Room of the Iowa City City Hall, 410 E. Washington St. or by remote meetings through ZOOM as necessary. ELIGIBLE PROPOSALS:  Publicly accessible and viewable within Iowa City– on public or private property (approval of owner required).  Murals, sculpture, installations that are permanent or temporary that will withstand human and weather elements associated with the installation location.  Visual, audio or performance-based projects.  Projects that will be installed/completed by June 30, 2022 (with possible extension due to COVID restrictions) ELIGIBLE EXPENSES  Materials and supplies necessary for the creation of the artwork  Wages/stipend for artists/performers to create the work  Contract labor for installation such as site prep, concrete pouring, tile installation ELIGIBLE MATCHING FUNDS  In-kind services  commodities  other grants  personal contributions  other donations PROPOSALS AND EXPENSES NOT ELIGIBLE  Events or performances that are a part of an applicant’s regular programs  Those that do not have the arts as their primary focus  Those intending to influence public policy or to proselytize a belief  Those that advertise or promote a for-profit business  Those for which patrons will be charged admission  Fees to secure a site (permits, purchasing land)  Food/Beverages  Events with a primary focus of fundraising WHO CAN APPLY  Organizations, schools, individuals and government units located within Iowa City such as:  Individual artists  Nonprofit 501(c) (3) arts organizations  Privately owned/operated businesses SELECTION CRITERIA Artwork proposals will be reviewed and evaluated by the Public Art Advisory Committee according to the Matching Fund Evaluation Rubrics summarized below:  Project Details  Is the overall application clear and complete?  Does application clearly describe the artwork/event and materials?  Are there images/site plans & how well do they illustrate project?  Does project adhere to PAAC definition of public art?  Is project located in public space and available to the general public?  Does artist show the technical ability to carry out the project’s scope?  Project Costs and Budget  Was it clear as to what expenses matching funds would cover?  Were funds outside of the matching funds available? Will matching funds make a difference in the overall project budget/ability to be executed?  If applicant has received Public Art Matching Funds for a previous project, does the response to the Policy Regarding the Eligibility of Applicants Who Have Previously Received Matching Funds adequately indicate that receiving additional funds is warranted? PROJECT OUTCOMES  Degree to which activity has specific outcomes and measures  Does project engage with broader community?  Does project have community partners? How well are they integrated? SUBMISSION REQUIREMENTS Online Application (All submissions must be submitted through the online application process)  Artist background information including CV and samples of relevant past work or documentation of like-experience and skill.  A narrative statement to demonstrate that the artwork will be accessible at a location that is open and freely available to the general public.  A narrative of the artist’s concept including project details, if applicable:  Size, weight, medium, materials  A site plan with building and grade elevation and/or images of building facades showing the placement of the proposed artwork within the site proposed.  Installation details (foundation, mounting, distance to street)  Maintenance requirements of permanent installations and commitment of applicant to carry out that maintenance for a period no less than 2 years.  Visual representations of the artwork will be submitted in one of the following formats: ▪ jpgs (image resolution 1800 pixels on longest side);  A model of the artwork, or  A graphic or artist illustration depicting several views of the artwork.  The artist will acknowledge that ownership will be considered at time of review. For questions or additional information, please contact Marcia Bollinger at marcia- bollinger@iowa-city.org or 319-356-5237. Iowa City Public Art Matching Fund Program • Project Name* • Project Location*field type single line • Applicant Name* • Applicant Address* Street Address Address Line 2 City State / Province / Region Postal / Zip Code Country • Phone Number* • Attach Resume / CV* upload • • Email*field type email Project Details section • Provide a brief description of the proposed project to be funded with Matching Grant.* • Explain how this project is defined as "public art" and demonstrate that the artwork/event will be located in an area open and freely available to the general public.* • Describe the intended audience for this project and what efforts you will make to benefit the broader community.* • If the applicant has received funding through the Public Art Matching Fund in the past, please describe how this project meets the Policy Regarding the Eligibility of Applicants Who Have Previously Received Matching Grant Funds. • Proposed Project Dates Date • Add another date Project Costs section • Total Project Cost* $ • Matching Fund Request • Funding sources outside of Matching fund o Source* o Committed or Anticipated?* Committed or Anticipated?Committed Anticipated o Matching fund amount*$ • Add another source • Explain specifically what the matching funds will pay for:* • List your partners in this project and the role they will play. o Partner Name o Describe their role o Letters of support if available • Add another partner • Explain how you will gauge a successful outcome of the project.* • • If the project is a physical installation, provide size, weight, medium, materials, and installation in any of the following formats. o Site plan showing placement of art on site o Images, models or renderings of proposed art o o Additional narrative, if needed o Submit Save as Draft 1 PUBLIC ART MATCHING FUND PROGRAM AWARDS RUBRIC I. PROJECT DETAILS AND DESCRIPTION Overall Application 3. Application is clear, concise, and well composed. This project is substantially different from regular programming or has not been done before by the City. Case for support is exemplary and merits investment from the City. 2. The application is clear. This project has elements that are different from the applicant’s regular programming. Case for support is adequate. 1. IAC: Application is unclear or poorly composed. This project has been done by the applicant previously or closely resembles artwork/events already available in Iowa City. Case for support is inadequate or does not merit City investment. Artwork/event and materials description 3. Project and description are exemplary and clearly advance the mission, vision, and goals laid out in the Public Art Strategic Plan and Iowa City Public Art Management Plan. 2. Project and description satisfactorily advance the mission, vision, and goals laid out in the Public Art Strategic Plan and Iowa City Public Art Management Plan. 1. Project and description are unclear and do not advance the mission, vision, and goals laid out in the Public Art Strategic Plan and Iowa City Public Art Management Plan. Images/plans and project illustration 3. Work samples are of high quality and clearly demonstrate exceptional capabilities in artistic concept and form. 2. Work samples are of average quality and demonstrate capabilities in artistic concept and form. 1. Work samples are of poor quality or demonstrate inadequate capabilities in concept and form. PAAC Definition of public art 3. Artwork/event dynamically engages with, and extends the definition of public art found in the Public Art Strategic Plan and Iowa City Public Art Management Plan. 2. 3. Artwork/event clearly fits within the definition of public art found in the Public Art Strategic Plan and Iowa City Public Art Management Plan. 1. 3. Artwork/event does not clearly fit within the Public Art Strategic Plan and Iowa City Public Art Management Plan. Project location 3. Project location is considerately and strategically thought out to reach target audience. Project is appropriate for the location. Artist/contractor utilizes City Parks/Facility Inventory in the Public Art 2. Project location is suitable for the project. The project is appropriate for the location. 1. Project location is random and project does not suit chosen location. 2 Strategic Plan and Iowa City Public Art Management Plan. Technical ability to carry out scope of project 3. Project has strong implementation objectives. Timeline demonstrates thoughtful planning and detailed consideration. Confident project will be realized through a clear, reasonable timeline. Artist and partner responsibilities are clearly defined. 2. Project has identified implementation objectives. Timeline demonstrates planning and consideration of most tasks needed. Artist and partner responsibilities are defined. 1. Project has unclear implementation objectives and timeline. Raises concerns about project achievability. Artist and partner responsibilities are undefined or unclear. II. PROJECT COSTS AND BUDGET PAAC matching fund expenses 3. Project budget is clear and intended use of matching funds is detailed. 2. Project budget is clear but the intended use of matching funds is implied but inadequately detailed. 1. Project budget is vague and the intended use of matching funds is inadequate. Funds from other sources/impact of PAAC funds 3. Project leverages diverse funding sources and in-kind support as appropriate. PAAC funds are clearly integral to project implementation. 2. Project demonstrates some diversity in funding sources or in-kind support as appropriate. PAAC funds are supplementary to project implementation. 1. Project demonstrates inadequate or unclear leveraging of diverse funding sources as appropriate. The impact of PAAC funds is vague or extraneous. III. PROJECT OUTCOMES Specific outcomes and measures 3. Project uses strong qualitative and quantitative measures to analyze achievement of arts goals and implementation objectives. Project has appropriate methods in place to collect data on evaluation measures. 2. Project identifies methods or measures to analyze achievement of arts goals and implementation objectives. 1. Evaluation methods and measures are weak, inadequate or unclear. Engagement with broader community 3. Target community for project is well defined, its relevance to project is evident. Plans to disseminate 2. Target community for the project is identified. Plans to disseminate project and 1. Target community for the project is not defined. Plans to disseminate and provide 3 and provide equitable access to project are exemplary. provide equitable access to project are satisfactory. equitable access to project are inadequate. Community partner integration 3. There is clear demonstration of collaborative partnership. All involved parties share significant responsibility for the successful outcome of the project. 2. There is some demonstration of collaboration. There is investment on both sides, but it is imbalanced. 1. There is little to no demonstrated partnership. If there are listed partners, partners appear minimally involved. IV. RETURNING APPLICANTS with New Project Proposals 3. Previous projects have been completed in an exemplary manner and well within given timeframe, the current request will not interfere with completion of any outstanding projects and the new project is a unique and dynamic project that cannot be funded through other funding sources. 2. Previous projects have been completed in satisfactory manner and within given timeframe, the current request will minimally interfere with completion of any outstanding projects and the new project is cannot be funded through other funding sources 1. Previous projects have not been completed in satisfactory manner or within given timeframe, the current request will interfere with completion of any outstanding projects and other funding sources have not been pursued for the project. with Same or Similar Projects 3. Project builds upon in a meaningful but uniquely distinct ways, the project provides numerous opportunities for individual artist or the community to interact with the art and the applicant has demonstrated that Public Art funding provides a unique opportunity not available through other funding sources 2. Project builds upon the original project in minimum ways, the project provides minimal opportunities for individual artist or the community to interact with the art and the applicant has able to demonstrate that Public Art funding provides a unique opportunity not available through other funding sources 1. Project does not build upon the original project in any way, the project provides no opportunities for individual artist or the community to interact with the art and the applicant has not explored any other funding sources. Policy Regarding the Eligibility of Applicants Who Have Previously Received Matching Grant Funds Iowa City’s Public Art Advisory Committee (PAAC) does not prohibit previously funded artists, programs or organizations from applying for subsequent Matching Grant funding cycles. Pursuant to Goals 2 and 3 of the Iowa City Public Art Strategic Plan (2020-25), the PAAC reserves the right to consider any applicant’s prior funding history on an individual basis and in consideration of the complete applicant pool in order to “expand opportunities” for new projects while simultaneously “ensur[ing] an ongoing… sustainable” arts community in Iowa City. We encourage returning applicants to consider the following when applying for subsequent Matching Grant funding cycles: If a previously funded applicant is applying with a new project proposal: o Have prior PAAC-funded projects been completed or progressed according to the application timeline? o Will the new project negatively interfere in the timely completion of an ongoing or outstanding project supported with PAAC funds? o How do the PAAC Matching Funds present a unique funding opportunity that cannot be pursued through other sources? Has the applicant pursued a more diverse funding portfolio for the project? (i.e. the size, scope or community- mission of the applicant’s project is best served by the PAAC mission and/or incongruent with other available funding sources) If a previously funded applicant is applying for the same or similar project: o Does the proposed project build upon previously funded projects in meaningful but distinct ways? Have you documented or evaluated the growth and development of the project? (i.e. the applicant utilizes PAAC funds to expand/revise/refine rather than replicate) o How does the continued funding of the project provide new or expanded opportunities for individual artists or community interaction with public art? (i.e. the applicant’s annual project is a forum in which new artists or new work is being created each year, the applicant’s successive iterations of the project engage different communities or locations that expand audience reach) o How do the PAAC Matching Funds present a unique funding oppo rtunity that cannot be pursued through other sources? Has the applicant pursued a more diverse funding portfolio for the project? (i.e. the size, scope or community- mission of the applicant’s project is best served by the PAAC mission and/or incongruent with other available funding sources) Draft Iowa City Airport Mural Project Request for Qualifications Accepted through Friday, March 4, 2022 Online Application (this link is to another project but gives you an idea of what it will look like) Introduction The Iowa City Public Art Advisory Committee and the Iowa City Airport Commission are seeking artists who would be interested in designing and creating a mural on the east facing wall of an airport hangar located closest to Riverside Drive: The artist would be responsible for working with the Airport Commission and other stakeholders to design a mural utilizing their input about themes and design, refining a final design and creating the mural on the hanger wall no later than September 30, 2022, subject to the timing of new door installation scheduled during the summer of 2022 (discussed further in Project Details). The goal of the project is to create an eye-catching mural that will greet drivers and pedestrians entering Iowa City from the south on S. Riverside Drive as well as provide a visual cue about the history, activities and highlights of the Iowa City Airport. Project Details The Iowa City Airport is located at 1801 S Riverside Drive in Iowa City; approximately ½ mile south of the Riverside Drive/Hwy 1 intersection. To the north of the terminal building, which is set back from Riverside Drive by about 700’, there are three airplane hangars. The one closest to Riverside Drive provides a large canvas to exhibit a mural. The Public Art Advisory Committee was particularly interested in this project as there is little to no public art in that area of Iowa City and is a major entranceway for many into Iowa City. The hanger wall is 300’ long. Six smaller passage doors and six larger hanger doors run the length of the building. Both the smaller service doors and airplane hangar doors are scheduled for replacement in the summer of 2022 and the installation schedule is uncertain at this time. If the installation delays the mural painting project, the deadline for completing the mural may be extended by mutual agreement of the artist, the Iowa City Public Art Advisory Committee and the Iowa City Airport Commission. The new doors will have a similar surface and painted to match the existing blue siding. Members of the Airport Commission approached the Public Art Advisory Committee to request consideration to fund a mural and share examples of existing murals that provided inspiration for a mural at the airport: Shannon Lake’s Aviation Heritage Mural, Hapeville, GA Portion of Eric Sloane’s Earth Flight Environment Mural - Smithsonian Nation Air and Space Museum Kurt Anderson’s Prairie Sky Mural, Parks Library, Iowa State University The vision also Included components of the unique history of the Iowa City Airport which celebrated its 100th Anniversary in 2018: In addition to designing and creating the mural, the project will involve the selected artist meeting with Airport Commission members and stakeholders to further discuss the concept for the artwork. These meetings can be onsite or via zoom/virtual platform. The artist will then create a selection of concepts for the stakeholders to review as part of a second meeting or via email communications. Budget The budget for the project is $8000 which must include all costs of design and installation of mural including final sealing. Payments will be issued in three installments: • 1/3 within 14 days of entering into agreement • 1/3 within 14 days of design approval • 1/3 within 14 days of project completion The Airport Commission is also interested in offering the opportunity for pilots and other members of the public to sponsor customized aircraft images that will be incorporated into the mural – perhaps their own or other aircraft of significance to them. This opportunity will be offered after the artist and concept design is finalized with placeholders for such aircrafts, and with the number, vintage, size, locations, and orientation of such aircrafts being predetermined in order to maintain the overall artistic integrity of the mural. The selected artist should plan to work with members of the Airport Commission and Public Art staff on developing a pricing system likely based on size and location on the mural. The artist should plan to create these additional images as commissioned through September 30, 2022. Dependent upon the interest/number of planes requested, the final completion date can be extended as agreed upon by the artist, Airport Commission and Public Art staff. Submission requirements Online Application Interested artists are being asked to provide: • Applicant’s contact information. • Statement of Interest. • Maximum two-page resume that outlines professional accomplishments. Commercial passenger, 1927 Transcontinental airmail, 1918 First flight in Iowa City, 1910 • A minimum of six (6) and maximum of eight (8) images of past works. Identify images with project title, location, date completed, media, dimensions, budget, commissioning agency, project partners, and/or brief description of the project/conceptual information. Review Process/Criteria Stakeholders will be responsible for reviewing the RFQ responses and recommending an artist based on the following criteria: • Quality, creativity & strength of past work as provided in the application materials • Technical competence demonstrated by past work • Understanding of the project goals as indicated in the letter of interest • Relevance of submitted materials to the project • Aptitude for planning and budgeting as indicated by past project information submitted • Experience working on public art projects to meet project goals as indicated in the letter of interest • Experience and commitment to participate with agency/community as part of concept development • Preference will be given to Iowa City artists or those who create art or exhibit their art in Iowa City. The recommendation of the stakeholders will then be reviewed by the stakeholders/Airport Commission and Public Art Advisory Committee according to the schedule below. Project Schedule • Submission Deadline – Friday, March 4, 2022 - 5:00 PM • Selection of Preferred Artist by stakeholders/airport commission – Friday, March 18, 2022 • Review of Artists Selection by Public Art Advisory Committee – Thursday, April 7, 2022 • First meeting with stakeholders – no later than Friday, April 22, 2022 • Design concepts created and made available to stakeholders for review – May 13, 2022 • Determine Final Design – Friday, May 20, 2022 • Enter into Project Agreement – June 3, 2022, 2022 • Installation Completed – September 30, 2022 Iowa City Airport Mural Project Request for Qualifications Submission Deadline – Friday, March 4, 2022 – 5:00 PM Artist Name/Organization Address Email Address Website Statement of Interest download Resume (2 page maximum) download Description and Images of Past Work – minimum of 4, maximum of 8 Project Title Location Date Completed Media Dimensions Budget Commissioning Entity Project Partners if any Description – 50 words or less Image (less than 1 MB) download Set up so they enter them one at a time with a “Next Entry” button that opens to a new listing of the items above.