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HomeMy WebLinkAbout02-16-2022 Planning and Zoning CommissionPLANNING AND ZONING COMMISSION Wednesday, February 16, 2022 Formal Meeting — 6:00 PM Emma Harvat Hall 410 E. Washington Street Agenda: 1. Call to Order 3. Public Discussion of Any Item Not on the Agenda 4. Case No. SUB21-0013 Location: South of N. Scott Blvd and West of N. 1st Avenue An application for a preliminary plat of Hickory Trail Estates, a 48.75-acre subdivision with one residential lot and one outlot to be dedicated to the City for public open space. 5. Consideration of Meeting Minutes: February 2, 2022 6. Planning & Zoning Information 7. Adjournment If you will need disability -related accommodations to participate in this meeting, please contact Anne Russett, Urban Planning, at 319-356-5251 or anne-russett(c-Diowa-city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Upcoming Planning & Zoning Commission Meetings Formal: March 2 / March 16 / April 6 Informal: Scheduled as needed. 1A A :L01 :4 0 To: Planning and Zoning Commission Prepared by: Parker Walsh, Associate Item: SUB21-0013 Planner Hickory Trail Estates Preliminary Plat Date: February 16, 2022 le "M , 1:4 0 1:4 :U,0 0 1 ilk I V] :4 kvi F-111 us ik Applicant: Nelson Development, LLC Jacob Wolfgang 515-720-6170 Jacob Ca). nelson construction. com Contact Person: Axiom Consultants, LLC Brian Boelk bboelk(o)-axiom-con.com Owner: ACT INC Brad Spillman 313-303-8402 brad.spillmanCcD-act.org Requested Action: Approval of preliminary plat Purpose: Construction of Hickory Trail Estates, a senior living facility. Location: West of N. 1 st Avenue and south of N. Scott Boulevard Location Map: Size: 48.75 Acres K Existing Land Use and Zoning: UndevelopedNacant Open Space, Low Density Single -Family Residential with a Planned Development Overlay (OPD/RS-5) Surrounding Land Use and Zoning: North: RM-12, Low density Multi -family Residential RDP, Research Development Park ODP, Office Development Park South: P-1, Neighborhood Public East: RS-8, Medium Density Single Family Residential ID-RS, Interim Development — Single Family Residential ID -RP, Interim Development — Research Park West: P-1, Neighborhood Public RS-5, Low Density Single Family Residential Comprehensive Plan: 2-8 units / acres District Plan: Northeast District Neighborhood Open Space District: C-8 Public Meeting Notification: Property owners west of the subject property in the Hickory Heights development and owners east of 1 st Avenue received notification of the Planning and Zoning Commission public meeting. Subdivision signs were posted on the site at both Scott Boulevard and 1 st Avenue. File Date: January 13, 2022 45 Day Limitation Period: Waived by applicant. BACKGROUND INFORMATION: The applicant, Nelson Development LLC, is requesting approval of the preliminary plat of Hickory Trail Estates, a 2-lot, 48.75-acre low density single family residential subdivision located west of N. 1st Avenue and south of N. Scott Boulevard. The applicant intends to develop 8.85-acres as a senior living facility containing approximately 134 bedrooms for its residents. The applicant intends to dedicate a 38.98-acre outlot to the City as parkland. A future rezoning to a Public (P) zone would be done by the City once the City acquires the dedicated land. A rezoning to Low Density Single Family Residential with a Planned Development Overlay (OPD/RS-5) has been approved as well as a Preliminary OPD and Sensitive Areas Development Plan. The subject property was rezoned to Low Density Single -Family Residential with a Planned Development Overlay (OPD/RS-5) with the following conditions: a. Prior to issuance of a building permit: i. Submission of a landscape plan detailing the location of proposed shade and evergreen trees on Lot 1. The landscape plan shall be approved by the City Forrester. ii. City Council approval of a final plat subdividing the subject property to conform to the zoning boundaries established by the zoning ordinance, and acceptance of the public improvements required thereby, which shall include; i. Construction of trail connections, generally in locations as shown on the OPD Plan dated 10/28/2021, and ii. Construction of an 8'-wide sidewalk extending from the subject property's eastern property line to 1st Avenue. Per staff's direction, the applicant did not hold a Good Neighbor Meeting for this application since one was recently held for the rezoning. ANALYSIS: Compliance with Comprehensive Plan: The IC2030 Comprehensive Plan and the Northeast District Plan encourage a compact, conservation design approach when sensitive areas are present. The Future Land Use Map of the IC2030 Comprehensive Plan identifies the subject property as appropriate for residential development at a density of 2-8 dwelling units per acre. The Northeast District Plan identifies this area as appropriate for single-family residential development, as well as some neighborhood commercial. As shown on the plat, the majority of the subject property will be dedicated to the City for additional parkland. Only 8.85 acres of the subject property, the area of the proposed senior housing facility, will be developed. This is in keeping with the compact, conservation design approach envisioned. Although the IC2030 Comprehensive Plan discourages the use of cul-de-sacs, the Northeast District Plan emphasizes the use of cul-de-sac streets and single loaded streets, where appropriate, to preserve sensitive areas. The preliminary plat incorporates a single -loaded street and a cul-de-sac due to the dedication of additional parkland to the City. Subdivision Design: The proposed subdivision contains Lot 1, an 8.85-acre residential lot for the proposed senior living facility and Outlot A, a 38.98-acre outlot dedicated in its entirety to the City for public open space. The subject plat proposes the designation of public right-of-way through the extension of Hickory Trail, which would end in a cul-de- sac. The proposed senior living facility will be accessed off of the Hickory Trail extension. According to section 15-3-2A-4 of the City Code, cul-de-sacs should be avoided unless it can be demonstrated that existing constraints prevent the extension of the street to access existing streets within or abutting the subdivision. Due to the proposed dedication of Outlot A to the City as neighborhood open space, the portion of land that CI could provide a through street connection to Scott Boulevard within the subject property has been removed. Because of this constraint, the applicant proposes the extension of Hickory Trail ending in a cul-de-sac in order to limit environmental impacts to the sensitive features on the subject property and avoid extending into the dedicated land. This design also aligns with the Preliminary Planned Development Overlay (OPD) plan approved during the rezoning process. Additionally, conditions of the rezoning include providing a trail from the subject property that connects to an existing trail south of the property into Hickory Hill Park and an 8' sidewalk extending from the eastern property line to 1 st Avenue. The preliminary plat shows the trail extension into Hickory Hill Park, as well as the extension of the sidewalk on the south side of Hickory Trail east to N. 1st Avenue. Environmentally Sensitive Areas: The Preliminary Planned Development Overlay and Sensitive Areas Development Plan were approved as part of the rezoning for the subject property. Since the proposed sensitive areas development plan meets the base requirements of the sensitive area's ordinance, a Level 11 review by the Planning and Zoning Commission and City Council is not required. The subject property contains regulated wetlands, stream corridors, woodlands, and slopes. Development on Lot 1 will impact roughly 0.49 acres of critical slopes and 1.39 acres of steep slopes. All protected slopes are on Outlot A and will remain unimpacted due to the dedication of land. There will be approximately 4.8 acres of impacted woodlands, leaving roughly 81 % of the total woodlands on the subject property unimpacted. West of the proposed development contains a regulated stream and 50' stream corridor buffer. The plat proposes construction limits that would leave the stream and 50' buffer unimpacted. The remaining sensitive features on the subject property, the second stream corridor and two existing wetlands, exist only on Outlot A. The sensitive areas on Outlot A will remain unimpacted by development as shown on the approved Sensitive Areas Development Plan. Neighborhood Open Space: The Preliminary OPD Plan, approved as part of the rezoning, included the dedication of 38.98 acres of open space to the City for the expansion of Hickory Hill Park. The preliminary plat is consistent with the approved Preliminary OPD Plan. The plan includes Outlot A, which contains 38.98 acres of land to be dedicated to the City for future parkland. Future programming and planning for the dedicated parkland will be done as part of the Parks & Recreation planning process and the adoption of the Capital Improvement Program by the City Council. Storm Water Management: Storm water management for the subject property will be provided via an existing downstream detention basin in Hickory Hill Park. Public Works staff has reviewed and approved the preliminary storm water management plans. NEXT STEPS: Upon recommendation from the Planning and Zoning Commission, the preliminary plat will be considered for approval by the City Council. STAFF RECOMMENDATION: The preliminary plat addresses two of the rezoning conditions: the provision of the trail to Hickory Hill Park and the extension of an 8' wide sidewalk to 1 st Avenue. Staff 19 recommends approval of SUB21-0013, an application submitted by Nelson Development, LLC, for a preliminary plat of the Hickory Trail Estates subdivision, a 1 -lot and 1 -outlot, 48.75-acre subdivision located west of N. 1st Avenue and south of N. Scott Boulevard. ATTACHMENTS: 1. Location Map 2. Preliminary Plat 3. 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By a vote of 5-0 the Commission recommends approval of the new Good Neighbor Policy. CALL TO ORDER: Hensch called the meeting to order at 6:00 PM. CASE NO. SUB21-0012: Location: SW Corner of Slothower Rd and Melrose Ave/IWV Rd SW An 8pp|iC8tkJO for D[8iDliO8ry plat Of|VVVCommercial P8d<' 8 02.38-acre, 2|OtCOOl[De[Cka| RUSSettbegan the staff report with GOaerial Ofthe project Site which iS8tthe southwest corner Of |\8yVRoad GVVand @|OthOvv8[Road. RUSSettnext showed the zoning map noting this land was recently rezoned to intensive commercial. |nterms of background, Russettnoted inaddition to the recent rezoning there was also Comprehensive Plan Amendment that came before the Commission and anannexation and all of those have received their approvals by City Council and in the case of the annexation, the State also approved. With the rezoning there were several conditions of which relate to this plat that Russett reviewed. The conditions include a requirement that the applicant subdivide the land to follow the new zoning boundaries, the plat must contain a buffer easement that's generally 350feet wide along the southern end Ofthe property, and 8dedication Uf[ight-of-vvGyalong Planning and Zoning Commission February 2, 2022 Page 2 of 7 Slothower Road. Russett confirmed those items are addressed in this plat. Additional conditions included at final platting are the owner contributing 25% of the cost of upgrading Slothower Road to collector street standards, installing landscaping on the frontage of Slothower Road and IWV Road, and improving Slothower Road at any proposed access points. Staff anticipates that will be identified further in the future site plan approval. The last condition is that the lots fronting IWV and Slothower Road loading areas and outdoor storage shall not be located between the front facade of the principal structure and the public right-of-way. Russett showed an image of the preliminary plat noting there are two lots, lot two fronts IWV Road, and lot one fronts Slothower Road and IWV Road. At the southern end of the plat she pointed out the 350-foot vegetative buffer that's identified as a condition of the rezoning as well as along the east side of Slothower the plat identifies the additional right-of-way that should be dedicated to the City. Russett also noted along the southern boundary of the plat where the stormwater detention basins are, as well as the sensitive areas and the associated buffers. In terms of the Comprehensive Plan the land use designation is intensive commercial for both the Comprehensive Plan and the Southwest District Plan with the southern end of the land area identified as open space or vegetative noise buffer. The proposed plat is consistent with the direction of the Comprehensive Plan as it proposes two commercial lots and does incorporate that 350-foot-wide vegetative buffer. In terms of sensitive areas, the plat identifies the stream corridor and associated buffers, the wetlands and the buffers and this plat meets the base requirements of the City's sensitive areas ordinance. Regarding stormwater management, Russett stated that's provided through two separate basins which are on the southern end of the property and Public Works has reviewed the preliminary stormwater management plan and approved it. The role of the Commission is to determine if the preliminary plat complies with the City subdivision regulations and other applicable Codes as well as the Comprehensive Plan. Staff recommends approval of SUB21-0012, an application submitted by IWV Holdings, LLC. for a preliminary plat of the IWV Commercial Park subdivision, a Not, 62.36-acre commercial subdivision located at the southwest corner of Slothower Road and Melrose Avenue/IWV Road SW. The next steps in the general land development process would be the final plat, which would go to City Council, and then administrative reviews by staff in terms of site plan and building permits. Townsend asked if at this point they know what is going to be put on that land. Russett confirmed they do not yet know what is actually going there, that will be part of the site plan review and building permit review by staff. Hensch opened the public hearing. Jon Manner (MMS Consultants) is representing the applicant. As Russett mentioned when the Commission and the Council considered the rezoning and the Comprehensive Plan Amendments, the applicant made an effort to incorporate those sensitive features on the Planning and Zoning Commission February 2,2U22 Page 3 of 7 southern portion of the property. To maintain Ulenn, they placed the a1urmmuater management in that southern portion ofthe property all the way across the extent ofthe property from east Uu west, and then placed that 350-foot buffer again to provide some separation from the neighboring properties and address those concerns. Hemsch asked asumatter of curiosity, from the western border of parcel number two, how far is it to the city |@DdfiU, it seems like it's not very far. M8Ole[ COOfiODgd it is about 500 feet but t@pUnG 8little bit 8Sthe western boundary follows 8stream corner Onthat side. Dan Lopatka (3210Ruhret RdSW) owns alittle property near the landfills and was just curious because Onthat property hehas seen alot 0fequipment there for G|FCO.Josh EnUerreplied that iSnot Onthe property for this application that h8represents. Lopo1k8explained that abunch of landowners in Johnson County were opposed to a SIFCO and their electric transmission utility line company in 2018 when they wanted to put through a 17-mile-long transmission line straight through everyone's farms. Atthat time there was 8 big meeting at the South Slope building in North Liberty and they overwhelmingly rejectedit. However, for some reason, without notification this year, they just are building transmission lines across the county from Swisher down to Lone Tree without any notification. He had received personal guarantee from G|FCC} that they wouldn't do anything without notifying people of their next step so when he noticed in the area all their towers going up, or at the beginning stages of towers being erected on Slothower Road he was just curious what relation this commercial developer has to SIFCO. Hensch closed the public hearing. Signs moved torecommend approval of SKJB21~0012,anapplication submitted bwIWV Holdings, LLC. for a preliminary plat of the IWV Commercial Park subdivision, a 2-lot, 62.36-acre commercial subdivision located at the southwest corner of Slothower Road and Melrose Avemme/IWV Road SW. Townsend seconded the motion. Hensch stated the Commission has looked at this multiple times with the annexation, Comprehensive Plan Amendment and rezoning and he thinks this is a really good thing for Iowa City. Intensive commercial is necessary to have a healthy, vibrant city and this location is great. Signs agreed, the applicant did address all Ofthe initial concerns and desires around isolating the property SOheiSgood with it. A vote was taken and the motion passed 5-0- CONSUDERATUON OF THE GOOD NEIGHBOR POLICY: Russett noted staff asked the Commission tocontinue this item to tonight so planning staff could work with the City attorney's office on some of the language in the policy which they have done. The new policy is before the CODlOOiSSiOD tonight and is 8 policy that outlines the Cih/S expectations for Good Neighbor Meetings but that they are not aregulatory requirement. Planning and Zoning Commission February 2,2U22 Page 4 of 7 Russett next highlighted of a few of the components noting there are three sections that are incorporated into this policy. The first section is the purpose, which [8|kS about the inh3nBS[ Of encouraging applicants to promote dialogue between land developers and neighboring residents to foster guVdwi||, and hopefully naau|ve any concerns that may come up. In terms of the meetings themselves, that's discussed in section two, and it discusses generally what the Good Neighbor Meeting is, who generally attends, and staff endeavoring to attend those meetings as well. Section 3talks about what types ufland development applications that should use the Good Neighbor Policy and that includes annexations, Comprehensive Plan Amendments and associated rezOOingS'and project SpeCifiC8mneOdnOeOiStOthe zoning map. The last part Of section two talks about urban planning staff being available [Oassist applicants with suggesting locations for Good Neighbor Meetings, reviewing draft notices, distribution lists, as well as the post meeting report. The third section discusses the process, first it discusses the date and time, and it talks about selecting a date and time for the meeting no less than seven days prior to the scheduled Planning and Zoning CVnorniSSiOn meeting. |talso talks about considering holding additional Good Neighbor Meetings if the application does not go through the process in a relatively quick 08OOer' if it's stagnant Or if there's multiple revisions and it hasn't been approved in about 24 0OOthS' it recommends holding another Good Neighbor Meeting. |Oterms Of |OC8tiOnS' meetings can be held in person or online. For in -person OOeeUOQS, the |OC8tiOn of the meeting ShOU|d be as C|OSe to the project site if possible. In terms of the notice, the notice ShOU|d be sent out to all owners and occupants of properties listed on the assessor's website within 500 feet 0fthe subject property. Those notices should besent out seven days prior tOthe Good Neighbor Meeting. The Policy also discusses that staff may have additional groups 0fpeople that they recommend being notified of the Good Neighbor Meeting and staff will provide that information to applicants. The last section is the reporting, and staff requests that the applicant submit @ SU[OrD8ry report of the meeting, which staff will provided to the COOODliSSiOO and Craig noted this version of the Policy is much better than it was, and she is glad they waited a month iOreview it. She just has one curiosity question regarding the owners and occupants OO the assessor's webaiteare all occupants listed onthe assessor's webaite. f{uaaettnoted SODleUDleS' but not the O8rDeS of the OCCUp@OtS. The 8SSeSSO['S site sometimes |iSiS the OUrObe[ of units in a building and in those cases occupants of those units can be notified. HeDSChasked ifthis would b8effective upon approval bvCity Council. F(uSS8ttconfirmed that iS Townsend noted she is glad to see this Policy as it seems they've heard a lot ofcomments from people over the years that said that they hadn't been notified of things that are happening. This Hensch asked for any public comments. Planning and Zoning Commission February 2, 2022 Page 5 of 7 Dan Lopatka (3216 Rohret Rd SW) just wanted to add he didn't know what the Good Neighbor Policy was and asked if it applies to residential only or to all zoning designations including commercial. Hensch replied to all zoning designations. Lopatka also thinks it should be different radii for commercial versus residential, maybe for residential they only need 500 feet but for commercial it seems like they might need 5000 feet. He also wonders how this policy compares to other municipalities or states or counties nationwide as it seems like certainly in some locations, they might want many miles of radii of notification. 500 feet notification might suffice for residential, but for commercial it seems ridiculously small. That is his impression. Townsend moved to recommend approval of the new Good Neighbor Policy. Craig seconded the motion. Hensch stated he feels this is very good, it's adequate and it's frankly better than any other jurisdiction that he is aware of. The intention is so that developers can hear what the neighbors have to say and hopefully resolve some issues before they come to planning and zoning. He is not naive to think that this is going to be a magic bullet and going to solve the issues and is quite confident after this is implemented the first thing they will hear from somebody at a public hearing is they didn't receive a notification. However, this is what being a city and a community is all about and trying to communicate with one another in that presumption of goodwill, rather than always thinking somebody is trying to pull something. He thinks this is a great thing and also applauds staff for pursuing this and for Council for considering this. Signs noted early on in this process staff did some research with other cities and communities and came up with some numbers and at that point 500 feet was a pretty generous number and what they found across some comparable sites. Craig noted they are also talking about within the city limits of Iowa City and not a rural area. She can see why 500 feet might sound like a small amount in a rural area, but within the city limits of Iowa City it is quite a distance. Townsend noted additionally there's going to be something online about things that are going on in planning and zoning for people to see what new buildings are going up correct. Russett confirmed they have a new permitting software, which is a searchable database, so any member of the public can search by address, case number, or project name and get more information on a particular development. Signs gave a little plug for that new system, he used it for the first-time last week to research some history of the property they just bought for their office, and he was able to get permits back to 1997 so he was very impressed. Padron noted on the section number three, in the process regarding date and time of the meeting, there is nothing about the time actually, but she is hopeful that the developers will choose a time that is easiest for everybody to attend, for example in the evening. Planning and Zoning Commission February 2, 2022 Page 6 of 7 A vote was taken and the motion passed 5-0. CONSIDERATION OF MEETING MINUTES: JANUARY 5 2022: Signs moved to approve the meeting minutes of January 5, 2022. Townsend seconded the motion. A vote was taken and the motion passed 5-0. PLANNING AND ZONING INFORMATION: Russett introduced two new associate planners in the department. Parker Walsh and Esther Tetteh. This is Parker's second week and Esther's fourth. Esther introduced herself and noted she just graduated from Iowa State University, she is originally from Ghana. Parker is also a graduate from Iowa State and recently moved here to finally begin his career. Hensch wanted to commend Signs and Townsend as they have perfect attendance, 10 meetings in a row. That is very hard to do as life goes on and everybody has lots of conflict. Their civic dedication needs to be recognized and appreciated. Craig noted a very good friend and colleague Carol Spaziani who worked at the library for many years passed away this week. She was a force to be reckoned with and was very active in the League of Women Voters, Johnson County, and other civic organizations, and worked very hard on issues like Fair Housing and Urban Renewal back in the day. She noted it takes committed people to work on those issues and sit through those meetings and hammer these issues out. What those people did 40 and 50 years ago is the basis for what they're doing today and hopefully it's progress in the right direction. She would talk about going door to door to get petitions signed to have Iowa City adopt a fair housing ordinance, so they've come a long way thanks to people like Carol, who saw something that wasn't right and went out and tried to fix it. ADJOURNMENT: Craig moved to adjourn. Townsend seconded. 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