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HomeMy WebLinkAboutVAC Application Guide 20221 Vacation Application Guide It is the goal of the Department of Neighborhood & Development Services to provide adequate public notification for development items. Following is a list of required items to include with your application. For your application to be considered complete, you must provide responses to all required information. Failure to provide this information may delay the hearing date for your application. If you have any comments, questions, or concerns, please contact our department at 319-356-5230. Locations Tab Add Location: Add the location of where the proposed project will occur. You may search for the location by parcel number or project address using the address number and street name only. You can find parcel numbers using the Johnson County Property Information Viewer at https://gis.johnsoncountyiowa.gov/piv/. Newly created lots will be assigned an address shortly after subdivisions are recorded. Type Tab Description: Please describe the vacation request. (Example: general location, size, current use). Tip: A pre- application application meeting is recommended. Tip: A pre-application meeting is recommended. Please contact Urban Planning staff for assistance in identifying Vacation requirements. Square Feet: Please enter the amount of land in square feet that is proposed to be vacated. Contacts Tab Add Contacts: Add required contacts, including the applicant, property owner, and contact person, or any other relevant persons. Make sure contact information is current for each contact. When entering a name, try not to create duplicate copies of the same contact by searching the existing list first More Info Tab Did you hold a Good Neighbor Meeting? Iowa City’s Good Neighbor Policy was developed in the public interest to encourage and promote communication between developers and neighboring residents. Effective participation is intended to identify and resolve concerns, issues, and questions citizens may have about projects. The Good Neighbor Policy was created to outline the City’s expectations when it comes to applicants engaging with nearby residents. The policy states that good neighbor meetings should be utilized for annexations, project- specific comprehensive plan map amendments and associated rezonings; and project- specific amendments to the zoning map. 2 Urban Planning Staff is available to assist by arranging meeting rooms, coordinating City staff attendance, providing sample meeting notices, notifying neighborhood association contacts, and providing other information and advice. The Good Neighbor Policy outlines the following process for the applicant: • Date and Time. Select a date and time for the Good Neighbor meeting no less than seven (7) days prior to the scheduled public meeting in which the application will be first considered. Consider holding an additional Good Neighbor meeting if the application has not been approved by the City Council within twenty-four (24) months of the original Good Neighbor meeting. • Location. Meetings can be held in person or online. For in-person meetings, select meeting facilities located near the subject property. • Notice. Send a Good Neighbor meeting notice to all owners and occupants of all properties listed on the Assessor’s website within five hundred (500) feet of the subject property no less than seven (7) days prior to a Good Neighbor meeting. Staff may also provide contact information for individuals and neighborhood groups located within or outside of the five hundred (500) foot radius to the applicant for distribution. • Report. Submit a written summary of the meeting, including input received, for distribution to the Planning and Zoning Commission and/or City Council, as may be applicable. A sample summary report is available here: www.icgov.org/goodneighbor. Has a pre-application meeting been held? A pre-application meeting and/or consultation with City Planning staff is strongly recommended to provide a full understanding of the process and related requirements, including ensuring that your application addresses all applicable criteria. Reason for seeking a vacation: Please state why you are seeking a vacation of City right-of-way. Attachments Tab Legal Description of Property: Please upload a Word doc containing a legal description of the subject property. Location Map of the Property: Please upload a location map highlighting the area of the proposed vacation. Neighboring Property Listing: Attach an Excel or Excel-compatible document listing the following information for record of owners and occupants of all properties listed on the Assessor’s website within 500 feet of the exterior limits of the property involved in this application, including public ways: • Property Addresses (including Multi-Residential unit numbers) • Property Class • Parcel Numbers 3 • Mailing Names • Mailing Addresses 1 / Mailing Addresses 2 • Mailing Cities • Mailing Zip Codes This information is available at the City Assessors Office or the Johnson County Auditor’s Office located at 913 S. Dubuque Street, or can be obtained from the Johnson County Property Information Viewer or http://iowacity.iowaassessors.com/search.php. Review and Submit Tab Make sure all the information is accurate and current. Staff will review the application for completion, after which they will contact you with the date your application will be considered by the Planning and Zoning Commission. Additional questions can be emailed to planningzoning@iowa-city.org or by phone at 319-356-5230.