HomeMy WebLinkAbout03-07-2022 Climate Action CommissionIowa City Climate Action Commission Agenda
Monday, March 7, 2022, 3:30 — 5:00 p.m.
Emma J. Harvat Hall
Iowa City City Hall
410 E Washington Street
Meeting Agenda:
1. Call to Order
2. Roll Call
3. Approval of Feb. 7, 2022 minutes
4. Public Comment of items not on the Agenda
-Commentators shall address the Commission for no more than 3 minutes. Commissioners shall
not engage in discussion with the public concerning said items.
5. Announcements —informational updates
a. Action items from last meeting (Staff)
b. Upcoming events (Staff)
i. Speaking of... Electric Vehicles (March 14)
ii. Cold Climate Heat Pump webinar for contractors (March 17)
iii. Neighborhood Energy Blitz (April 23)
iv. Electric Bus Celebration (April 27)
6. Unfinished Business:
a. Project -Based Working Group Formation —discussion
b. Multi -Family EVSE Rebate Program —informational update
7. New Business:
a. Teen Resilience Corps Program — informational update & discussion
8. Recap of actionable items for commission, working groups, and staff
9. Adjourn
If you will need disability -related accommodations in order to participate in this meeting, please contact
Sarah Gardner, Climate Action Engagement Specialist, at 319-887-6162 or at sarah-gardner@iowa-
city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs.
MINUTES PRELIMINARY
IOWA CITY CLIMATE ACTION COMMISSION
F E B R U A RY 7 — 3:30 PM — FORMAL MEETING
EMMA J. HARVAT HALL, CITY HALL
MEMBERS PRESENT: John Fraser, Ben Grimm, Clarity Guerra, Megan Hill, Matt Krieger,
Becky Soglin, Clarity Guerra, Kasey Hutchinson, Michal Eynon -
Lynch, Gabriel Sturdevant
MEMBERS ABSENT: Stratis Giannakouros, Jesse Leckband
STAFF PRESENT: Daniel Bissell, Sarah Gardner, Rachel Kilburg
OTHERS PRESENT: None
CALL TO ORDER:
Soglin called the meeting to order.
APPROVAL OF JANUARY 10, 2022 MINUTES:
Krieger moved to approve the minutes from January 10, 2022.
Guerra seconded the motion; a vote was taken and the motion passes 8-0.
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA:
None.
ANNOUNCEMENTS:
Administrative Reminders:
Reviewed Commission Bylaws
Action Items from last meeting:
• Continued discussion of the marketing plan and solar study.
Action Work Plan Update:
• Kilburg reviewed the updates on the Action Work Plan:
o The energy efficient city rehab projects and the residential electrification and
energy efficiency rehab grant program are grant funds for rehabbing rental and
homeowner properties. Funding priorities are window replacements, insulation
and electrical panel upgrades.
o The commercial and industrial energy efficiency incentive program for downtown
and northside businesses haven't had much interest so the deadline has been
Climate Action Commission
February 7, 2022
Page 2 of 5
extended.
o The City is continuing to upgrade HDD to LED lights in all parking deck ramps.
o Public Works is proceeding with solar installation for the new Public Works facility
on the south end.
o Staff is continuing to work on holding a lunch and learn targeted for HVAC
contractors to provide information on cold climate heat pump technology.
o Staff is also working on reviewing the final solar study and recommend next
steps.
o The new electric busses are out on the streets.
o Staff was approached by Table to Table about partnering or maybe piloting a
small-scale commercial food waste processing system. The City's waste
resource management staff helped Table to Table and Community conducted
food waste audits and based on the results they found that there was a potential
to save about 15 tons of food waste each year.
o Discussions continue on resilience hubs and how this Commission can partner
with them.
o Over 100 acres of prairie have been planted over the past couple of years and is
now in the maintenance stage. Recently, the Parks Commission also approved
an additional 50 acres to be established in 2022, which will occur at Kicker
Soccer Park, Terry Trueblood along that south edge and Willow Creek Park.
o Also there is an update on the extreme weather preparedness event that was
held by the Multicultural Development Center, which was a climate action grant.
o Staff has been holding a "Speaking of education engagement series on various
topics and sustainability and resource management which have been well
attended.
Krieger asked about the construction waste management program and staff noted that is
just getting started with some initial discussions along with doing research on other
communities, hopefully next month they will have an update. Staff did note the City's
resource management staff was approached by another agency about the possibility of
collaborating on a construction waste diversion program.
UNFINISHED BUSINESS:
Iowa City Climate Action Mascot Discussion:
• At the onset of the process to develop a Climate Action marketing plan, staff reviewed
guidance on best practices for such plans from the Urban Sustainability Directors
Network and identified developing a mascot as a way to have an easily identifiable visual
for a marketing campaign
• As guidance, staff discussed Albert the Squirrel, the sustainability mascot in Flagstaff,
Arizona, as an example of a successfully deployed mascot being used in similar ways as
to what was envisioned for Iowa City. Both Cause Impacts and City staff identified yellow
and gold as potentially good colors for the mascot to highlight the ways the university
and the city work in parallel on sustainability efforts, and to address requests from
residents for more "town and gown" initiatives. Cause Impacts suggested exploring a
bee for the mascot. City staff suggested exploring a goldfinch.
• The Goldfinch was ultimately selected because its the state bird, and the City's Climate
Action & Outreach Plan calls for the city to be a leader in the state. It was also an animal
with many existing positive associations, as many environmentally engaged residents in
Climate Action Commission
February 7, 2022
Page 3 of 5
Iowa City are also birders, and it follows best practices of being a non -threatening and
non -threatened animal.
• Cause Impacts offered to take the research staff had done and generate what ended up
being Goldie, which is more three dimensional and has more human like features, to
meet another objective of the plan to better "humanize" climate messaging. They also
performed a comprehensive image audit of Herky to ensure that the Goldie design was
distinctive and not easily confused with the university's mascot.
• Staff noted they are working through a process to figure out how best to use the mascot
and keep it central to the brand identity.
• Based on some feedback from Giannakouros, they City did reach out to the University
Athletic Department to make sure that they had a chance to review the image as well but
haven't gotten a formal response. Informally, they've been told by the athletic
department that they don't see any cause for alarm in the mascot design.
• Next steps will be a soft launch of the mascot, perhaps is in the April newsletter.
NEW BUSINESS:
Working Groups Update:
• Staff revisited the idea of working groups and how to structure them to make best use of
the Commission's time and talents. Staff has come to the idea of rather than having
standing working groups, making them more project focused, which is how many other
boards and commissions at the city work.
• For example, with resilience hubs they could form a working group focused on that
particular target. It would have very clear objectives and a timeline to have some
discussions in a working group format to answer these three specific questions. When
those questions are answered, then the working group would stand down and move on
to other projects.
• Krieger noted one of the goals in creating the working groups was the Commission is
just 11 people and while they're supposed to represent the public, they don't want to
lose the opportunity for the public to be engaged and involved.
• Krieger also noted if a member of the public brings up a topic, the Commission can't
discuss it at that same meeting they have to put on the agenda for a future meeting.
They need an open process of multiple voices involved so there's collaboration to help
avoid the conflict that happens later.
• Soglin noted that Commission meetings are posted publicly and any member of the
public may attend a Commission meeting, whereas working group meetings do not have
publicly posted meeting times or agendas, so moving some of the working groups
discussions back to the Commission may actually help make those discussions more
accessible to the public.
• Eynon -Lynch noted there's no point in having these standing working group meetings if
there isn't something for the groups to discuss. However, the working groups are a
valuable way to engage and contribute and get that chance to equitably engage different
members of the community. She suggested maybe a little bit of a hybrid approach where
the working group meets four times a year, but also move forward with the project -based
groups.
• Gardner suggested staff bring forward the initiatives that they anticipate this year that
they could use the help of a project based working group on and go over it together as a
commission to determine which ones make sense to take on and then map out the rest
of the calendar year.
Climate Action Commission
February 7, 2022
Page 4 of 5
Multi -Family EVSE Rebate Program:
* Bissell noted in the Eastern |ovvo EV Readiness Plan and the Cib/a/\ooa|erated Action
Work Plan it calls for expanding opportunities for EV charging and incentivizing electric
vehicles.
* K4id/\nl8hC@DEnergy does have 8current rebate Un the equipment. They offer $1.5DO
for a commercial entity to purchase the equipment. The City of Iowa City is proposing to
supplement that by offering a 50/50 match on the installation costs of such equipment --
up to $1,000 of installation costs if no electrical service panel upgrade is required, or up
to$2.5O0ifservice panel upgrade isrequired.
* The installation must b8completed by8licensed electrician.
* Usage data will be required for two years following the project C0nnp|8tiDn.
* The City iSoffering educational materials not only for the landlords, but tenants @Gwell
OOthe use Ofsuch equipment.
* The City has interest already from a couple of landlords and a couple of homeowners
associations that govern few condos intown.
* The COnonoiSSiOn discussed if renters had been contacted and if the |@nd|OndS really
know if their renters VV8Ot EV capabilities iOSL8||ed.
� Also discussed was the success rnetrios, impacts on specific neighborhoods and
certain populations.
* Krieger asked if the incentive for the charging equipment is per installation or is it per
project. Ifsomeone's putting iO10Ofthem, are they getting the same incentive as if
someone's putting inone Vfthem. Staff noted they are just trying 10get uSmany
installed as possible.
� Soglin raised concern if landlords install these EV ports they pass the cost down to their
renters. Staff replied they will be providing education to landlords and HOAs on cost
sharing and how they can recover the cost of electricity from the residents who use it or
not.
Updates omworking groups (see reports in agenda :
i Buildings (Krieger, SVg|iD. Grimm)
ii (]u[nyeoh (Krieger, Fraser, Bradley)
iii Equity /HUtChiOSOD'Hill)
iv. Adaptation (L8ukband.GiannakVuruG)
RECAP OF ACTIONABLE ITEMS FOR COMMISSION, WORKING GROUPS, AND STAFF:
Staff will provide the Commission will the update OOprogress and bring forward the
initiatives that they anticipate this year that they could use the help Of8project b@Sed
vvOnn|ng group.
Staff will work with the working groups to diSCUSS transition to more 8d hoc project -
based groups.
Meeting adjourned.
Climate Action Commission
February 7, 2022
Page 5 of 5
CLIMATE ACTION
COMM ISSIONATTENDANCE
RECORD
2022
N
w
Cn
6)
0
1
I
P
N
07
NAME
TERM EXP.
0
0
0
0
0
0
0
N
N
N
N
N
N
N
Michal Eynon -Lynch
12/31/2024
x
x
John Fraser
12/31/2021
x
x
Stratis Giannakouros
O
UI Rep
x
Clarity Guerra
12/31/2022
x
x
Ben Grimm
10/31/2022
O/E
x
Megan Hill
12/31/2022
x
x
Kasey Hutchinson
12/31/2022
x
x
Matt Krieger
12/31 /2023
x
x
MidAmericanRep
O
Jesse Leckband
x
Becky Soglin
12/31/2022
x
x
Gabe Sturdevant
12/31/2024
x
x
KEY: X = Present
0 = Absent
0/E = Absent/Excused
NM= No
Meeting
Proposed Climate Action Commission 2022 Working Group/Outreach Plan
In addition to regular attendance at the standing Climate Action Commission (CAC) meetings on the first Monday of
every month, each member of the Climate Action Commission is asked to:
• Participate in one project -based working group AND
• Connect with one Community Based Organization (CBO) OR
Participate with staff on an administrative committee as a CAC representative
Commission members may elect to do more than one activity in either category (for example, connect with more than
one CBO, or serve on an administrative committee and connect with a CBO).
Staff request that CAC members indicate their top two working group preferences and top three
CBO/administrative committee preferences by March 15, 2022.
At least one staff liaison will be assigned to each working group and will be responsible for outlining the goals for
the group, putting together meeting agendas, and taking minutes for the working group meetings. Working
groups should aim to complete their projects within 3-4 months of convening. The first month would involve a
project overview and identifying potential community stakeholders to recruit to the group, followed by 1-2
months of discussion, and a final month to compile recommendations in a short memo. Proposed timelines are
outlined with each group description below.
Solar Project Prioritization (April -June): Following the report prepared by the Johnson Clean Energy District, staff
have identified six potential solar projects the City may choose to pursue. The projects need to be evaluated in the
context of other ongoing Climate Action priorities, as some may require diverting staff time and/or resources from
other projects. This working group will be charged with prioritizing the potential projects and making
recommendations as to which should be amended into the Accelerating Climate Actions Plan. Some of the
potential projects may result in the formation of additional working groups in late 2022/early 2023.
Evaluation of Rent Lab App (June -August): Several working group discussions in 2021 focused on climate action
requirements for existing and future rental permits (BR-5), with landlord opposition identified as a significant
hurdle. One possible way forward that has been discussed by staff is investing in Rent Lab, a software app that
allows renters to publicly self -disclose energy costs for their rental units. This working group will be charged with
meeting with the app developer to better understand the technology, reaching out to other communities that
have invested in the app, evaluating potential benefits and costs, and making a recommendation as to whether
the app may be worth the investment (and best practices for deployment if so). This group will also follow the
progress of bill SF2224 through the Iowa legislature, which would require landlords to disclose energy costs to
potential renters and may impact the decision to invest in Rent Lab.
Insulation Grant Program (July -September): Staff have been exploring the potential for a targeted attic insulation
program that could serve as a "Phase 2" of the Neighborhood Energy Blitz. Several potential models have been
identified: a voucher program similar to the "Root for Trees" program, a bulk buy program that would issue an
RFP for a contractor to provide blown -in insulation for participating households, and/or a training or certification
program for neighborhood volunteers to learn how to install insulation combined with a "buy a bale" program.
The program would ideally build on interest generated in energy efficiency during the "Phase 1" Neighborhood
Energy Blitz and follow in the months after the initial door-to-door kit delivery. Included in this group would be
representatives from the two neighborhoods that have hosted a Neighborhood Energy Blitz and other key CBOs
serving those neighborhoods. The group would evaluate the feasibility of the different models to recommend
which best to pursue as a pilot project.
Resilience Hubs Prioritization (October -December): Many potential resilience hub sites exist within Iowa City, and
resilience hubs are themselves an evolving concept. This group will meet late in the year to review preliminary
efforts related to resilience hub efforts from preceding months, including reports on the two Climate Action Grant
funded projects, the Teen Resilience Corps pilot, and a potential solar/resilience hub grant program (following
initial discussions in the Solar Project Prioritization Working Group). This group will be charged with identifying
next steps in resilience hub efforts, which may include identifying potential sites/host organizations, how to
support and grow the resilience work CBOs may already be doing, and how to build on initial efforts.
Potential 2023 working groups may include a group to determine how best to grow the EV charging rebate pilot,
projects flowing from the solar prioritization working group efforts, and a Root for Trees expansion project, among
others identified as work progresses through 2022.
Community Based Organizations: Staff have identified the following CBOs as top priorities to connect with in 2022,
based on previous outreach efforts:
• Home Builders Association (HBA)
• Landlords Association
• Habitat for Humanity
• Johnson County Affordable Housing Coalition
• Iowa City Tenants Union
• Center for Worker Justice
• Corridor Community Action Network
• League of United Latin American Citizens (LULAC)
• NAACP Iowa City Branch #4016
• Refugee and Immigrant Association
• Iowa City Chinese Association
• Any Neighborhood Association (Eastside, Luca Farm, South District, etc.)
Commission members are asked to connect with at least one group (though welcome to connect with more than one),
ideally by attending a meeting or alternately by reaching out to group leadership to set up a conversation. The goal for
these meetings would be to speak briefly about the programs, grants, and services available through the City's climate
action efforts, provide contact information for further questions, and solicit any questions the group may have. If a
Commission member is nearing the end of his or her term, it would also be helpful to speak about the opportunity to
participate on the Commission with a goal of diversifying the Commission membership. Staff will assume responsibility
for connecting with any group not assigned to a Commission member.
Administrative Committees: Alternately, Commission members may elect to serve on an administrative committee
to assist staff with upcoming Climate Action tasks. These committees generally meet 1-2 times, with some material
review needed prior to meeting. Three opportunities currently exist. Other requests may be made in coming
months as needs arise.
• Climate Action Grant Committee: Two commission members are needed to assist staff in scoring Climate
Action Grant applications and selecting projects for funding.
• Climate Fest Film Committee: Two to three commission members are needed to assist staff in identifying
potential environmental films to be shown during Climate Fest.
• Climate Action at Work Awards Committee: Two commission members are needed to help solicit award
applications and select businesses for recognition.
NEW EV Charging Incentive
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Attract EV owners. Modernize parking. Lower emissions.
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ACTION II ° 01101111111111111
TODAY
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MEMORANDUM
Date: March 4, 2022
To: Climate Action Commission
From: Sarah Gardner, Climate Action Coordinator
Re: Teen Resilience Corps
Background
Transportation is a vital part of city life and necessary for full participation in society and the
economy. Transportation also is a major contributor to greenhouse gas emissions, driving
human -caused climate change. Iowa City's 2020 Community -Wide Greenhouse Gas Inventory
indicates that in 2020, transportation contributed to 22% of community -wide greenhouse gas
emissions. The latest American Community Survey indicates that in 2019, 70% of Iowa City
residents commuted by car. Iowa City's Climate Action and Adaptation Plan sets the goals of
replacing 55% of vehicle trips with sustainable transportation options, including "clean vehicles."
The plan also expresses the goal of increasing community -wide adoption of electric and
alternative fuel vehicles. To further these goals, the City of Iowa City partnered with the cities of
Cedar Falls, Cedar Rapids, Davenport, Dubuque, and Waterloo to develop an Eastern Iowa
Electric Vehicle Readiness Plan. Stakeholder engagement revealed a focus on equity in the
distribution of the emerging technologies of electric vehicles and EV charging infrastructure. The
Eastern Iowa EV Readiness Plan expresses the need to expand access to charging, and
identifies the unique challenges of bringing EV charging to multifamily housing. In the
Accelerated Action Work Plan, section TI-2 calls for the incentives for EVs and EV charging.
The habits of current EV owners reveals that over 80% of charging occurs at home. With more
than half of Iowa City residents living in rental housing, and the fact that lower -income residents
tend to rent rather than own their home, it is an imperative to expand EV charging options to
rental properties.
Multiple local landlords and property managers have expressed interest in providing EV
charging to their tenants. The following proposed rebate offers to mitigate installation costs, as
well as answering common questions regarding the usage of EV charging stations.
Discussion
Currently, MidAmerican Energy provides a rebate for the purchase of Level 2, two -port charging
equipment. It is anticipated this rebate opportunity will remain available. However, installation
costs continue to pose a cost barrier. Additionally, many residential properties in Iowa City are
older and would require upgrades to the properties' electrical panel(s) in order to support EVSE
equipment.
To address this gap, increase the impact of the MidAmerican Energy equipment rate, and foster
the equitable adoption of transportation electrification and EV charging infrastructure, City staff
recommend establishing an Electric Vehicle Supply Equipment (EVSE) Installation Rebate
Program for landlords and property owners to assist with the costs of installing EVSE
equipment, including electrical panel upgrades if necessary.
March 4, 2022
Page 2
Rebate
Provider
Rebate Purpose
Rebate Amount
Existing
MidAmerican
Level 2, two -port charging
$1,500
Energy
equipment.
Proposed
City of Iowa
50% of EVSE installation
Up to $1,000 (no panel upgrade)
City
costs, including electrical
Up to $2,500 (with panel upgrade)
panel upgrades if needed.
Staff propose the following criteria are incorporated into the final program:
• Installation and labor must be completed by a licensed electrician
• Can be used to make a property "EV-Ready" i.e. adding conduit and wiring for future
EVSE
• Usage data will be requested from rebate recipients for two years following project
completion
• Educational materials/resources on station usage will be available to tenants
• Additional funds may be requested and considered on a case -by -case basis for boring
and trenching in more complex installations.
• This rebate program will be marketed to landlords via a presentation to the Iowa City
Apartment Association, and other direct marketing to landlords and HOAs.
The city also offers educational materials and guidance on rollout and usage. Topics include
cost sharing, signage, access control, and maintenance.
Staff completed an equity toolkit in developing the framework for the proposed rebate program,
which is attached to this memo.
Iowa City: Climate Action Plan Equity Implementation Toolkit (June 2021)
Step 1: Desired Outcomes and Goals
la. Project Name:
Iowa City Teen Resilience Corps Pilot
1b. Project Description:
The pilot project will recruit 5 youth participants, provide training and
information pertaining to climate resilience and neighborhood canvassing,
and empower participants to conduct climate -related conversations in their
own neighborhoods as well as develop climate preparedness materials to be
distributed by themselves and the library.
1c. Project Area: Adaptation
1d. Project Type: Incentives *Should read "Education"; form error
le. What is the desired outcome for this proposal?
- Provide educational activities, skill building, content creation, and
direct -action opportunity to empower teen leadership
- Strengthen and build upon relationships within neighborhoods to create
more self -determined and socially -connected climate action within Iowa City
- Connect community members with resources and information related to
climate resilience
- Establish and develop Iowa City Public Library as a community resilience
hub resource
Upon completion, the pilot program will be evaluated with the intention to
replicate and expand the program to serve additional teens, organizations,
and neighborhoods.
� Step 2: Data
2a. Who is the targeted audience for this action? (Select all that apply)
F-1 city-wide
X0
Z Residential
Z Single -Dwelling Residential
Zowner-occupied
Z Rental
Z Multi -Dwelling Residential
Zowner-occupied
Z Rental
F-] Commercial
F-1 Small Business
F-] Large Business
F—] Industrial
E] Other:
Public/Non-Profit Institutions
Z Non -Profit Organizations
F-] University of Iowa
F-] Kirkwood Community College
F-] Other:
2b. Are there impacts on specific neighborhoods or geographic areas?
P11❑ Yes
F—] No
If yes, which neighborhoods or regions will be impacted by this action?
(Select all that apply)
Regions
F] North
Neighborhoods
F—] Manville Heights
F-1 West
F-] Melrose Ave
F-] East
F-1 Miller Orchard
F—] South
F-] Morn ingside/Glendale
F-1 central
F1 Parkview Ter./Normandy
❑ Northside
F-1 Oak Grove
F1 Peninsula Area
F-] Penny Bryn
2
F-1 Bluffwood
1:1 College Green
FICountry Club Estates
F]Creekside
FlEastside
F—] Galway Hills
F-] Goosetown
F-] Longfellow
F-] Lucas Farms
F-] South District
Ty'n Cae
❑ Walnut Ridge
F-] waterfront
[:] Washington
F-1 Hills Windsor
F—] Ridge
Z Other:
TBD by the teens
Please review the Climate Action equity ap to
consider other geographic factors that may be
impacted by the proposed action(s).
What are the observations?
Why use mapping as a tool to analyze
the distribution of city services?
It can demonstrate how differently a
city action can affect different
populations or geographical areas. It can
illustrate 'the community's assets and
weaknesses.
The most directly impacted neighborhood(s) will be those in which the teens
live, though the collaboration with the library will allow this project to extend
the reach of the program. The public library is centrally located in Iowa City,
while the Book Mobile has stops in all City neighborhoods throughout the
week, including several stops in neighborhoods identified on the map as
hnvinn hinhar x/i dnarnhilifichc
2c. What are the primary demographics of those that would be impacted by
the proposal? Consider who is being affected or involved in the action and
whether all are able to participate and/or benefit to the same degree. (Select
all that apply)
R,( Communities/people of color
Z Young people
People with disabilities
Older people
LGBTQ+ community
Communities of immigrants and/or limited English proficiency
F-1 People without employment
F-1 People who depend on public transit or other non -single -driver
transportation
P(] Other individuals or communities that have been disenfranchised
Will remove, or potentially remove, barrier(s) that caused inequity in the
first place (justice)
Other:
2d. What is the budget of the work of the action and will that impact the ability
to successfully address equity?
$4000: $1500 in youth stipends, $1500 in materials development by Astig,
$1000 in printing/supplies costs.
Equity considerations: the youth stipends were developed specifically with
the equivalent of a $15/hour wage in mind (20 hours of work x $15 = $300),
and the costs for materials development are being paid to a minority -owned
local business.
3
2e. Is the individual or household's personal wealth a determining factor in the
ability to benefit from this action?
No. In addition to the stipends provided to the participating teens, support for their
involvement in the program including transportation to and from the trainings can
be arranged by the City.
2f Is there any essential data missing or need further exploration?
Once the teens participants are identified, it will be possible to have a more
detailed sense of which neighborhoods will be impacted by their efforts. The
intention, if possible, is to recruit the majority of the teens from the South District
neighborhood, though some teens may come from other vulnerable areas within
the city.
How do you plan to find out the information?
Talk to the participating teens and locate the two -block area they will be
canvassing on the Climate Action Equity Map.
El
� Step 3: Stakeholder Involvement / Community Engagement
3a. Who are the stakeholders involved
in this action?
United Action for Youth
Iowa City Public Library/Book Mobile
Astig Planning
ASWPO Planning
Green Iowa AmeriCorps
City Staff
Teen Participants
3b. Which groups have been part of the
decision -making?
United Action for Youth
Iowa City Public Library/Book Mobile
Astig Planning
ASWPO Planning
Green Iowa AmeriCorps
City Staff
Who are the "stakeholders"? Stakeholders are
those impacted or interested in the action.
Examples include residents, city staff, community
,..o.r.g.a.n.i.z.a.tio,n,s,,b.us.i.ne.ss.e.s.,..etc.
......... J ... .... .. . .
3c. Are there groups that have been missing in the conversation? Which
ones?
The participating teens have not yet been involved in the conversation, though the
training process is being deliberately developed to foreground their thoughts and
insights in the development of the final product.
if yes, what are opportunities for outreach to engage these groups?
The training/mentorship portion of the program will be an important engagement
opportunity.
5
IOWA CITY COMMUNITY ENGAGEMENT & STAKEHOLDER MAP
The Community Engagement & Stakeholder Map from the Addressing Climate Change,
Health, and Equity in Iowa City Report is aimed to help the City understand how
different stakeholders may be impacted by environmental policies differently due to
client vulnerabilities and connectedness to the city. The purpose is to promote
engagement between the City and community organizations. Depending on where the
stakeholder is located on the map will impact how they will be engaged and reached by
the City.
Low-income Advocacy Groups A
EnvIronmental Organizations B
Groups for IBIPO,C or immigrant Advocacy
Government and School District Entities
Gender/Sexuality Advocacy Groups
Developlers
Social Services - Low-income Assistance
Energy Providers
I Human iRights Organizations
Dornestic Violence Organizations
Heallth Services - smaller than hospitalls
immigrant Services Groups
organizations for Formerly Incarcerated
DisabilityServices Organizations
organizations for Senior
ngagement/Services
. ....... . ....... ............ . "., . . ......... . . . . . . . . . . . ..... . "'. ... . ..............................................................................................................................................................
Some College and University Groups C
— - — - — ---------------------------------------------------------
Large Employers
Some ralth-Based Organizations
Hospitals
Some Arts organizations
Funding Connections
Organizations from nearby communities
- -------------- - - - ------------- ------------------------- - -----
Banks
I—- .. . . . . . ......... ...........................................................................
Influence in environmental decision -making (time,
resources, information, perceived ability to influence
outcomes)
0
3d. Using the Iowa City Community En-ga-gement & Stakeholder Map above,
where do the involved stakeholders fall in the quadrant(s)? How have the
stakeholders or community member/groups been involved in the
development of this proposal? (Fill in as applicable)
Stakeholder #1: United Action for Youth
Stakeholder #5: ICPIL
Quadrant: A
Quadrant: B
❑ Informed
❑ informed
❑ consulted
❑ consulted
❑ Collaborated
❑ Collaborated
Z Shared Decision -making
Z Shared Decision -making
Stakeholder #2: Astig Planning
Stakeholder #6: ASWPO
Quadrant: A
Quadrant: A
❑ informed
❑ Informed
❑ consulted
❑ Consulted
❑ Collaborated
❑ Collaborated
[J✓ Shared Decision -Making
❑✓ Shared Decision -Making
Stakeholder #3: Green Iowa
Stakeholder #7: Teen Participants
Ampri('nrn.c;
Quadrant: B
Quadrant: A
❑ informed
❑ Informed
R Consulted
❑ Consulted
❑✓ Collaborated
❑ Collaborated
❑ Shared Decision -Making
❑✓ Shared Decision -making
Stakeholder #4: Neighbors of Teens
Stakeholder #8:
Quadrant: A
Quadrant: A
R Informed
❑ Informed
❑✓ Consulted
❑ Consulted
❑ Collaborated
❑ Collaborated
F] Shared Decision -Making
❑ Shared Decision -making
7
3e. How does the quadrant impact how the stakeholders are engaged?
The program has been engineered to maximize shared decision making among
stakeholders on the planning committee, the majority of whom are in quadrant A,
and participating teens, who also are in quadrant A.
A If applicable, where do the groups most impacted by the action fan in the
quadrant(s) (identified in Step 2c) ?
ME
3g. What are the strategies to gather input and feedback from stakeholders?
[-] One-on-one interviews
F-] Focus groups
F-I online survey
[�J' Small group facilitated workshops
Z collaboration on activities or projects
F-] Other:
3h. Do the materials used to market this program need to be translated into
other languages other than English?
F]Yes
F-I No
Z maybe
F-] Not Applicable
N
� Step 4 — Benefit / Burden Determination
4a. Are there other non -economic or non-direct-GHG-reduction benefits or
advantages? (Select all that apply)
F,-(] Neighbors get to know each other
F,_t] Advances knowledge of some aspect of climate change or sustainability
[�]' Provides for childhood learning or development in general
F-] Leads to access to other education or training for adults
F-] improves air, land and/or water quality
[-] improves healthier living in general
F-] Supports biodiversity
F-1 Makes travel/transit easier/efficient, safer or reliable, especially people
who are vulnerable
F-] Makes "greener" travel more possible for all by bus, walking, biking, etc.
Otherwise supports part or all of action in one of the other action areas:
Buildings, Transportation, Waste, Adaptation, Sustainable Living
Easily replicable and scalable
Engagement with community stakeholders or agencies
F-] Other:
4b. Are there other economic benefits? (Select all that apply)
F] increases home or building value
F-I Adds new or advances existing jobs/profession
F-1 supports local economy
Z Other: Connects teens with future job opportunity
4c. Does it conflict with any other action in the 100-day plan?
F-1 Buildings
F-1 Transportation
F] waste
F-] Adaptation
F-] Sustainable Lifestyle
If yes, how?
EN
wo
4d. Which group(s) will be more positively impacted by the outcome of this
action?
Participating teens and CBOs, neighbors canvassed by teens
4e. Are there any obstacles that are keeping particular groups from
participating in the benefits of this action? (Select all that apply)
❑ Education
✓❑ Financial
❑ Time
✓❑ Physical accessibility
❑ Lack of cultural sensitivity
F-] Language barriers
F-I Other:
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� Step 5 — Strategies / Recommendations
5a. If applicable, what are the strategies for addressing the potential identified
burdens/obstacles?
Potential financial barriers for teens to participate are to be addressed by the
stipend; AmeriCorps mentors will help scout the two -block area each teen will
canvass to identify and help address any physical accessibility issues that
might arise.
5b. How can partnerships with stakeholders be continued throughout the
implementation process?
Yes
5c. What remains unresolved? What resources or internal/external
partnerships do you still need to make changes?
One potential partnership that has yet to be pursued by has been raised as a
possibility is collaborating with Public Space One to help the teens produce their
zine. The planning committee is currently exploring that possibility.
11
� Step 6 — Evaluation and Accountability
6a. In what ways would this action be considered "successful" for equity in
the Iowa City community?
If it succeeds at its stated goals of empowering youth leadership, providing an
opportunity for education and direct action, connects with neighbors who might
not otherwise be reached by climate action outreach efforts, and positions the
public library as a community resilience hub.
6b. How can the impacts and outcomes be documented and evaluated over
time?
Training materials developed by Astig will be shared with the City for future use.
Copies of the materials developed by the teens will also be kept for future
reference. At the end of the project, the planning committee will meet to identify
and evaluate successes and challenges in the pilot to determine how they
might be addressed in future deployment/expansion of the program.
6c. Is there a clear way for stakeholders or community members to contact
with questions or concerns over this action?
Stakeholders in the planning committee have a direct line of communication
with the Climate Action Office; contact information for the office will also be
included in the home resilience starter packs shared with the canvassed
neighbors.
12
Iowa City Climate Action Commission
Buildings Working Group, February 2022 Meeting Report
Attendees: Becky Soglin, Ben Grimm, Clarity Guerra, Daniel Bissell, Jeff Falk, Matt Krieger
Summary of recent activities:
1. Working Group Format
a. Discussed the results of the Commission's meeting on the working group format
going forward. Moving to a 'project' or'topic'-based approach. Working groups will
be assigned when needed to review specific issues.
b. The BWG felt there were enough frequent updates on the Buildings related topics to
warrant at least a periodic meeting and update on the buildings actions. BWG will
reduce to meeting three times a year:
i. To generally check in and make sure building actions are on track and
ii. To give Daniel (Energy Analyst) an opportunity to ask specific questions that
aren't going to merit forming a project -based group. Because the building -
related actions are often complex — involving policy, ordinances and/or
technical information, it's useful to have some regular check -ins for in-depth
discussions and knowledge sharing.
2. Accelerated Actions Updates:
a. BE-2 - Assist with research on Green Building Performance Standards
Daniel mentioned they are reviewing programs in other communities to
evaluate the feasibility of implementing something in Iowa City. Still early in
the process. Concepts will be shared with Commission at future date. If
there are any suggestions or examples to include, please forward them to
Daniel.
b. BI-2 - South District Homeownership Program and Kirkwood CC opportunity
i. Lots of interest in this project, has a waiting list. Women's build rehab
project and training construction trade skills. Would be good to know what
costs were for the program and if there's a barrier, etc. Should training
programs be a project -based working group?
ii. Working group could focus on different types of skills. Input on what skills
are needed.
iii. Public access and process is important to consider if it's facilitated by a
community partner. That's one way the City administration could help with
it beyond financing.
c. BI-3 - Phase 2 Energy Blitz program proposal in South District Neighborhood
i. Looking for storage space in each of the neighborhoods. Next one is the
South District neighborhood.
ii. Another concept is having an insulation focused energy blitz. There might be
some input needed on how this one might happen. Take this to the broader
commission to form a project -based working group around this concept.
iii. Consider how programs interact with one another and make it easy for the
public to just contact the city and the city to determine what path the person
should take.
d. BI-5 -Skills / job training program, recommendations requested for example
programs and equity strategy?
i. See notes on BI-2 above...
e. BI-6 - Future item - Building Permit Rebate Program for Enhanced Energy Standards.
i NDSworking onthis item. (Neighborhood Development Services) Program
will bepresented toCommission atfuture date for feedback and further
development.
8|-7-Future item - assist with development ofNet-Zero House Design
Competition? Discuss timing noted inpacket.
i This item has steered a different direction recently with feedback from
K4arthallorbeck. Currently investigating ifitshould focus onamaterial
system like SIPS (structural insulated panel system) with the local builders
rather than designers.
Deerfield Commons project Daniel shared the outreach video highlighting the
project. |twas funded through a Climate Action matching grant program. Important
on future programs to have data tracked before the project and post -project. That
will help identify success or areas for improvement and where to prioritize use of
funds.
3. Next meeting time/date: TBD. Meeting only 3 times per year now.