HomeMy WebLinkAbout2022-03-22 Agenda Subject to change as finalized by the City Clerk. For a final official copy, contact the City
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to offer the opportunity to participate in the meeting remotely. However, this
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March 22, 2022 Iowa City City Council Agenda Page 1
1 . Call to Order
2. Proclamations
2.a Meals on Wheels and the 50th anniversary of the Older Americans
Act Nutrition program - \K e r r o.c -
2.b. Transgender Day of AwarenessI vot..�
3. Special Presentations
3.a. COVID Update -Johnson County Public Health —Sc,„
Beginning of Consent Calendar(Items 4—8)
Consider adoption of the Consent Calendar as presented or amended
4. Approval of Council Actions (subject to corrections, as recommended by
the City Clerk)
4.a. Work Session Minutes: March 1
4.b. Formal Summary of Minutes: March 1
5. Receive and File Minutes of Boards and Commissions
5.a. Ad Hoc Truth & Reconciliation Commission: February 17
5.b. Airport Commission: January 13
5.c. Board of Adjustment: December 8
5.d. Climate Action Commission: February 7
5.e. Community Police Review Board: February 8 [See
Recommendation]
5.f. Parks & Recreation Commission: January 12 [See
Recommendation]
6. Permit Motions and Resolutions (as recommended by the City Clerk)
6.a. Liquor License - New
1 . Class C Beer Permit for Alma Food LLC, dba Alma Food
LLC, 1210 S. Gilbert St.
2. Class C Liquor License for Cactus Tropical, Inc., dba Cactus
Tropical, 319 E. Burlington St.
3. Class C Liquor License for Aramark Sports and
Entertainment Services, LLC, dba Aramark, 1051st Ave.
March 22, 2022 Iowa City City Council Agenda Page 2
6.b. Liquor License- Renewals
1 . Class E Liquor License for Kum & Go LC, dba Kum & Go
#3502, 2303 Muscatine Ave.
2. Class E Liquor License for Kum & Go LC, dba Kum & Go
#3504, 1310 S. Gilbert St.
3. Special Class C Liquor License for Prairie Kitchen Store
LLC, dba Prairie Kitchen Store, 160 N. Linn St.
4. Class C Liquor License for Katy LLC, dba Trumpet Blossom
Cafe, 310 E. Prentiss St.
5. Outdoor Service Area for Katy LLC, dba Trumpet Blossom
Cafe, 310 E. Prentiss St.
6. Class C Liquor License for Xalapa II, Inc., dba Casa Azul,
335 S. Gilbert St.
7. Class C Liquor License for First Avenue Productions, Inc.,
dba First Avenue Club, 1550 S. First Avenue
8. Class C Beer Permit for DOLGENCORP, LLC, dba Dollar
General Store#8137, 41 Highway 1 W.
9. Class C Liquor License for Troon Beverages Inc., dba
Finkbine Golf Course, 1380 Melrose Ave.
10. Outdoor Service Area for Troon Beverages Inc., dba
Finkbine Golf Course, 1380 Melrose Ave.
11. Class E Liquor License for Urban Fuel LLC, dba Urban Fuel
Express, 2580 Moss Ridge Rd.
12. Class C Liquor License for Graze Iowa City LLC, dba Graze,
115 E. College St.
13. Class E Liquor License for Hartig Drug Company, Hartig
Drug Store#10, 701 Mormon Trek Blvd.
14. Class E Liquor License for Wal-Mart Inc., dba Wal-Mart
Store#1721, 919 Hwy 1 W.
15. Special Class C Liquor License for Marcus Midwest, LLC,
dba Sycamore Cinema, 1602 Sycamore St.
6.c. Cigarette Permit
22_ -SS 1 . Resolution to issue Cigarette Permit to Central Iowa Vapors
of Iowa City, dba Central Iowa Vapors of Iowa City, 1745
Boyru m St.
March 22, 2022 Iowa City City Council Agenda Page 3
7. Resolutions and Motions
7.a. Approval of FY2022 lnterfund Transfers
Resolution Amending and Adopting FY2022 Inter-fund Transfers.
Comment: Iowa Administrative Code requires that the City Council adopt all inter-fund
transfers by resolution.
7.b. Approval of FY2023 Interfund Transfers
r Resolution Approving FY2023 Inter-fund Transfers.
Comment Iowa Administrative Code requires that the City Council adopt all inter-fund
transfers by resolution.
7.c. Management Analyst-Transportation
Resolution amending the budgeted positions in Transportation
Services by renaming the Data Analyst position to Management
Analyst-Transportation and amending the Administrative pay plan
by adding the position of Management Analyst-Transportation to
grade 27.
Comment:The FY21 budget authorized the City to hire one Data Analyst in
Transportation Services.The name of the position has been revised to Management
Analyst and amendments to the FY22 budget,as well as the Administrative and
Confidential pay plan,are required.With approval,a Management Analyst-
Transportation position will be added at grade 27 to the pay plan.
7.d. Non-Public Safety Radio Procurement
2Z- Resolution authorizing the procurement of P25 two-way radios for
Non-Public Safety Radio Communications.
Comment This Resolution will approve the procurement of a new P25 two-way radios for
non-public safety radio communications.Radio System Purchase Contract between
RACOM Corporation and Washington County, IA dated July 24,2018 will be utilized for
this procurement Total purchase not to exceed$760,000.00 which requires City Council
Approval.
March 22, 2022 Iowa City City Council Agenda Page 4
7.e. 2022 Sanitary Sewer Rehabilitation and Repairs
2Z-
G, 0 Resolution approving, authorizing and directing the Mayor to
execute and the City Clerk to attest an Agreement by and
between the City of Iowa City and Stanley Consultants, Inc. to
provide engineering consultant services for the 2022 Sanitary
Sewer Rehabilitation and Repairs Project.
Comment This item will approve an agreement with Stanley Consultants, Inc.of
Muscatine, Iowa to provide preliminary design,final design,preparation of a project
manual for bidding,bidding assistance,and constructions services for the 2022 Sanitary
Sewer Rehabilitation and Repairs Project.The project proposes to rehabilitate,through
lining of pipes and manholes,and repair particular locations of the sanitary sewer
collection system.The negotiated fee is not to exceed$102,450 and will be funded by the
Annual Sewer Main Replacement Project-Account#13101.
7.f. Chadek Green, Whispering Meadows & Court Hill Parks
Improvements
12-Z- I Resolution awarding contract and authorizing the Mayor to sign
and the City Clerk to attest a contract for construction of the
Chadek Green, Whispering Meadows & Court Hill Parks
Improvements Project.
Comment Bids for this project were received on Wednesday, March 16, 2022
and the following bids were received:
Base Bid Alternate #1
McComas-Lacina Const. Iowa City, IA $ 755,943.00 $ 13,530.00
All American Concrete West Liberty, IA $ 942,369.00 $ 17,000.00
Peak Construction North Liberty, IA Non Responsive
Bid
Engineer's Estimate $820.00.00
Public Works and Engineering and Parks and Recreation recommend award of the
contract to McComas-Lacina Construction of Iowa City, Iowa in the amount of
$769,473.00 which indudes Alternate#1. Funding is available in Chadek Green Park
Playground and Shelter account#R4350, Whispering Meadows Park Ecological
Restoration&Park Improvements account#R4357,and Court Hill Park Shelter&
Playground Replacement account#R4368.
March 22, 2022 Iowa City City Council Agenda Page 5
7.g. 2019-2020 Sanitary Sewer Repairs
2_2_-(4' 2_ Resolution accepting the work for the 2019-2020 Sanitary Sewer
Repairs Project.
Comment:The project has been completed by Lynch's Excavating of West
Branch, Iowa, in substantial accordance with the plans and specifications. The
Engineer's Report and Performance and Payment bond are on file with the City
Engineer.
. Project Estimated Cost: $ 138,000.00
• Project Bid Received: $ 135,943.10
• Project Actual Cost: $ 160,680.53
7.h. Asphalt Resurfacing 2020
ZZ" G3 Resolution accepting the work for the Asphalt Resurfacing 2020
Project.
Comment The project has been completed by LL Pelling Company of North
Liberty, Iowa, in substantial accordance with the plans and specifications.The
Engineer's Report and Performance and Payment bonds are on file with the
City Clerk.
. Project Estimated Cost: $ 2,150,000.00
. Project Bid Received: $ 2,139,753.78
• Project Actual Cost: $ 2,251,201.88
7.i. Fuel Facility DEF System
(2 `I Resolution accepting the work for the Fuel Facility DEF System
Project.
Comment The project has been completed by All American Concrete of West
Liberty. Iowa, in substantial accordance with the plans and specifications.The
Engineers Report and Performance and Payment bond are on file with the City
Engineer.
. Project Estimated Cost: $ 87,000.00
• Project Bid Received: $ 71,900.00
• Project Actual Cost: $ 71,900.00
March 22, 2022 Iowa City City Council Agenda Page 6
7.j. Amendment to Hotel Vetro parking agreement
ZZ-(.'5 Resolution authorizing the City Manager to sign an amendment to
the off-site parking agreement with Plaza Towers, L.L.C. and for
the City Manager to negotiate and execute future amendments to
the number of parking permits.
Comment This resolution authorizes the execution of an amendment to the parking
agreement between the City of Iowa City and Plaza Towers, L.L.C.for the reduction of
parking permits for the use and benefit of hotel patrons at the hotel operator's expense
and to grant the City Manager authority to execute and negotiate future amendments to
the number of parking permits.
7.k. Energy Efficiency Grant Agreement: 1st Ave. Mini Mall
2-2-- -' P Resolution approving agreement by and between First Avenue Mini
Mall, LLC and the City of Iowa City.
Comment: First Avenue Mini Mall, LLC has applied for a Climate Action Fund grant to
install solar panels to supply electricity for their operation and new LED exterior lighting.
7.1. Accepting Outiot 1, Walden Hills
Z�- - L 7 Resolution accepting the dedication of Outiot 1 , Walden Hills,
Johnson County, Iowa, subject to easement and maintenance
agreements.
Comment Dedication of this outiot satisfies the neighborhood open space requirement
for the Walden Hills subdivision. It is necessary for it to be subject to easement and
maintenance agreements for two retaining walls constructed in part on the outlot to
support the adjacent single-family homes.
8. Setting Public Hearings
8.a. Asphalt Resurfacing 2022
2_7_ - Resolution setting a public hearing on April 5, 2022 on project
manual and estimate of cost for the construction of the Asphalt
Resurfacing 2022 Project, directing City Clerk to publish notice of
said hearing, and directing the City Engineer to place said project
manual on file for public inspection.
Comment:This annual project includes asphalt resurfacing and chip sealing various
streets throughout Iowa City.The estimated construction cost is$1,470,000 available in
the Annual Pavement Rehabilitation Account#S3824.
March 22, 2022 Iowa City City Council Agenda Page 7
8.b. Vacation and Conveyance of Right-of-Way
2-2_ - c1 Resolution setting a public hearing for April 5, 2022 to consider the
vacation and conveyance of approximately 3,000 square feet of
right-of-way running east of Keokuk Street to the north/south alley
between Kirkwood Avenue and Florence Street to Ritu Jain and
Bradley J. Pouleson. (VAC21-0001 )
Comment At its March 2,2022 meeting,the Planning and Zoning Commission
recommended approval of VAC21-0001 by a vote of 4-0(Martin recused,Nolte and
Signs absent).The subject right-of-way is currently not improved and has no use.The
City has no plans to use or improve the subject right-of-way.The owner of the adjacent
lot to the north and south desires to purchase the right-of-way for fair market value to
facilitate development of a garage.
2 Z08.c. Intent to Convey- 702 Park Road
Resolution of intent to convey Auditor's Parcel 2022005 to Charles
C. Wunder and Marcia L. Wunder and setting a public hearing
thereon for April 5, 2022.
Comment Charles and Marcia Wunder,owners of 702 Park Road, have requested that
the City convey to them by quit daim deed any interest it has in Auditors Parcel 2022005
in order to quiet title.A title objection has been raised about the right-of-way boundary. Staff
has determined that the City has no interest in Auditors Parcel.This will not change the
right-of-way boundary,thus no consideration is necessary or appropriate for issuance of
hs deed.
End of Consent Calendar
Action: L I? r 1 P�� ) ( OU-Al�( } [ 0
►3T
March 22, 2022 Iowa City City Council Agenda Page 8
9. Community Comment(items not on the agenda) [UNTIL 7 PM]
lndviduals will be provided 3 minutes to speak. The Community Comment period will end at
7:00 p.m. unless an extension is needed to meet a minimum 30 minutes of total time allocated
for the Community Comment period
The Mayer reserves the right to reduce the 3 minute period based on the number of
individuals desiring to speak.Additional comments can be sent to the City Council via
councaiowa-city.orq or through the City Clerk's Office.
The Community Comment period may be resumed at the City Council's discretion at the end
of the agenda to accommodate individuals who did not have a chance to speak prier to the
7:00 p.m. cutoff time.
Regular Formal Agenda
10. $8,900,000 General Obligation Bonds
ZZ-� l Resolution instituting proceedings to take additional action for the
issuance of not to exceed $8,900,000 General Obligation Bonds of the
City of Iowa City, State of Iowa (for essential corporate purposes) .
Comment: This public hearing is being held to receive public comment regarding
issuance of up to 58.900,000 General Obligation Bonds. This resolution authorizes staff
to proceed on behalf of the City with the sale of the Bonds on a basis favorable to the
City and acceptable to the City Council.
1. Public Hearing
Action: (1_1 (c,
2. Consider a Resolution
Action: It tcti w S / r > 1 (
T
March 22, 2022 Iowa City City Council Agenda Page 9
11. $700,000 General Obligation Bonds
ZZ - 2 Resolution instituting proceedings to take additional action for the
issuance of not to exceed $700,000 General Obligation Bonds of the
City of Iowa City, State of Iowa (for general corporate purposes).
Comment:This public hearing is being held to receive comment regarding the issuance
of up to$700,000 General Obligation Bonds.This resolution authorizes staff to proceed
on behalf of the City with the sale of the Bonds on a basis favorable to the City and
acceptable to the City Council.
1. Public Hearing
Action. C (es CA_
2. Consider a Resolution
/ A a'e (0
ti3
12. $700,000 General Obligation Bonds
7 3 . Resolution instituting proceedings to take additional action for the
issuance of not to exceed $700,000 General Obligation Bonds of
the City of Iowa City, State of Iowa (for general corporate purposes).
Comment:This public hearing is being held to receive public comment regarding the issuance
of up to$700,000 General Obligation Bonds.This resolution authorizes staff to proceed on
behaff of the City with the sale of the Bonds on a basis favorable to the City and acceptable to
the City Council.
1. Public Hearing
Action
2. Consider a Resolution
Aeon: ! ' c . 1 a A- deL_ 7 0
rnA
13. 2022 GO Bond Pre-Levy Authorization
--2_-7(-1 Resolution authorizing the issuance of$10,255,000 General Obligation
bonds, series 2022, and levying a tax for the payment thereof.
Comment The pre-levy resolution imposes a levy for the Fiscal Year beginning July 1,2022
and ending June 30,2023.This is included in the Fiscal Year 2023 Budget This resolution
satisfies the requirements for the resolution and levy as required by Iowa Code Chapter 76.
When the Bonds are issued(the sizing of which may change as directed by the Council),the
authorizing resolution will incorporate this levy based on the actual rates at the sale.
Aeon: - c tv s_e_Yl.- -7/0
March 22, 2022 Iowa City City Council Agenda Page 10
14. FY2022 Budget Amendment Public Hcarinq
Resolution amending the current budget for Fiscal Year ending June 2022
P1�� Comment This public hearing is being held to receive comment on amending the FY2022
-f-y-GL- operating budget. Information was available to the public on March 1,2022.Supporting
documentation is induded in the Council Packet..
1. Public Hearing
Action: a (f)S t ''L
2. Consider a Resolution I
Action: U.)-6 11 th i , �1 � -1(0
0
15. FY2023 Budget Public Hearing
"7(f, Resolution adopting the annual budget for the fiscal year ending June 30,
2023.
Comment Public hearing to discuss the FY2023 Proposed Operating Budget. Detailed
information on the budget became available for public inspection on March 1,2022. State law
requires that the City adopt a one-year budget.Council now proceeds to adopt the annual
budget for the fiscal year ending June 30,2023(FY2023),which must be certified to the Johnson
County Auditor by March 31,2022 in the format required by the State law. More detail is induded
in the Council Packet.
1. Public Hearing !
Action: LO S e,G`-
2. Consider a Resolution
Action:_ A)*-e 11 yvlC-S -VC
Pr
16. Throe Year Financial Plan and Five Year Capital Improvement Plan
2:Z - 7 -1 Resolution approving the throe year Financial Plan for the City of Iowa
City, Iowa, and the five-year Capital Improvement Plan.
Comment: Resolution to adopt the Three Year Financial Plan for FY2022-2024 and five-
year Capital Improvement Plan for 2022-2026. Detailed information on the Financial
Plan and Capital Improvement Plan became available for public inspection on
December 2021.
Action: L6-e_. VV e t� / Re C . L 7 f C
( 171\-
March
March 22, 2022 Iowa City City Council Agenda Page 11
17. Enforcement of Bike Lane Parking Violations
Z LI k 7-1 Ordinance amending Title 9, entitled "Motor Vehicles and Traffic,"
Chapter 4, entitled "Parking Regulations," Section 1 , entitled "Parking
s e Prohibited in Specific Places,"to prohibit parking in bike lanes; Chapter 9,
entitled `Towing and Impoundment Procedures," Section 2, entitled
"Towing and Impoundment of Certain Illegally Parked Vehicles," to allow
towing of vehides parked in bike lanes; and Chapter 3, entitled "Rules of
the Road," Section 11 entitled "Prohibited Acts and Conditions"to delete
the reference to parking in bike lanes. (Second Consideration)
Comment The current city code includes the violation for parking in a bike lane in the Rules of
the Road section,which requires enforcement by a police officer.This proposed amendment
would move the violation to the Parking Regulations section of the city code,which would allow
for enforcement by transportation staff and community service officers in addition to police
officers.Staff is requesting expedited action.
Ll�0.j v-e � i i(: u3e 1 1 Q.f / I—�V I o Yvt-CXs �t ( .
Action:ORA-T i L LD-e ► re r / HT1 n v'VA S .
18. Meeting Protocols
Resolution repealing Resolutions 83-223, 99-385, 00-117, 06-54, 10-47,
15-300, and 18-143, and approving City Council Procedural Rules for the
->°'
c- City of Iowa City.
Fr
Comment The resolution adopts, in a single document,the rules governing City Council
meetings. It repeals seven earlier resolutions governing limited aspects of Council meetings.
Action. I a (0 r t.tiJ ) -7(0
19. Fire Chief Appointment
Z 2 1 c1 Resolution approving the appointment of Scott Lyon as Fire Chief in
Iowa City, Iowa.
5t-e, Comment The Iowa City Home Rule Charter stipulates that the City Manager shall appoint the
Fire Chief with the approval of the City Council.This item approves the City Manager's
� recommendation that Scott Lyon shall become Iowa City's Fire Chief effective April 4,2022.
Action. ) A t 1' ,r ( C
1
March 22, 2022 Iowa City City Council Agenda Page 12
20. Resolution in Support of Ukraine
2-L f'')C- Resolution in support of the Ukrainian leaders and people as they defend
against Russia's immoral and illegal massive military attack on the
sovereign nation of Ukraine.
Comment This resolution was drafted in consultation with members of the City Council and
expresses dear support for Ukrainian leaders and people as they defend against the military
attack from Russia.
Action: L.3P i ✓ue r 4Gtc 7/a .
21. Announcement of Vacancies - Previous
Applicants MUST reside in Iowa City and be 18 years of age unless specific
qualifications are stated. [Staff will not publish additional notices after the initial
announcement; but will continue to advertise vacancies on the City website and
Council agenda. More information may be found on the City website or in the City
Clerk's office.
Community Police Review Board - One vacancy for a current or
former"Peace Officer"to fill an unexpired term, effective upon
appointment-June 30, 2025. (Theresa Seoberger resigned)
Community Police Review Board - Two vacancies to fill an
unexpired term plus a four-year term, effective upon appointment-
June 30, 2026. (Membership expanded to 7)
Public Art Advisory Committee— One vacancy for an Art-Design
Professional to fill an unexpired term, effective upon appointment—
December 31, 2022. (Nancy Purington resigned)
Public Art Advisory Committee—One vacancy to fill an unexpired
term, effective upon appointment—June 30, 2023. (Sandy Steil
resigned)
Public Art Advisory Committee— One vacancy for an Art-Design
Professional to fill an unexpired term, effective upon appointment—
December 31, 2023. (Jan Finlayson resigned)
Applications must be received by March 29, 2022.
March 22, 2022 Iowa City City Council Agenda Page 13
Airport Zoning Board of Adjustment- One vacancy to fill a five-
year term, January 1 , 2021 - December 31, 2025. (Formerly
advertised)
Airport Zoning Commission (Iowa City Representative) - One
vacancy to fill a six-year term, January 1 , 2022 - December 31 ,
2027. (Term expired for Christine Ogren)
Board of Appeals (Building Design Professional) - One vacancy to
fill a five-year term, January 1, 2022 - December 31 , 2026. (Term
expired for Scott McDonough)
Historic Preservation Commission (East College St) - One
vacancy to fill a throe year term, effective upon appointment
-June 30, 2024. (Formerly advertised)
Historic Preservation Commission (Jefferson St.) - One
vacancy to fill an unexpired term, effective upon appointment-
June 30, 2022. (Lyndi Kiple resigned)
Housing & Community Development Commission - One vacancy
to fill an unexpired term, effective upon appointment-June 30,
2023. (Theresa Lewis resigned) [Appointment deferred from
1/04/22 and 2/15/22]
Housing and Community Development Commission -One
vacancy to fill an unexpired term, effective upon appointment-
June 30, 2024. (Megan Alter resigned) [Appointment deferred from
2/15/22]
Vacancies will remain open until filled.
22. City Council Information — -e
23. Report on Items from City Staff
a. -City Manager
b. [ epuly_City-Manager-
c. C A rmey
d. Cry
24. Adjourn
A ) -e r 10.,E ,-,s , `7I C
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March 22, 2022 Iowa City City Council Agenda Page 14