HomeMy WebLinkAbout2022-05-12 Airport Commission MinutesMINUTES
IOWA CITY AIRPORT COMMISSION
May 12, 2022 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
FINAL
Members Present: Warren Bishop, Scott Clair, Judy Pfohl, Hellecktra Orozco, Chris
Lawrence
Members Absent:
Staff Present: Michael Tharp, Jennifer Schwickerath
Others Present: Matt Wolford, Carl Byers,
DETERMINE QUORUM
A quorum was determined at 6:04"pm and Clair called the meeting to order.
APPROVAL OF MINUTES
Pfohl moved to accept the minutes of April 21, 2022, seconded by Bishop. Motion carried 4-0
(Lawrence abstained).
PUBLIC COMMENT
None.
ITEMS FOR DISCUSSION / ACTION
a. Community Foundation / Airport Fundraising — Tharp noted that this was a
continuation of the work. He stated last month the Commission adopted a fund
statement. He noted the fee for the administration of the fund was 3% upon withdrawal
of funds.
L Consider a resolution approving agreement between Community Foundation
of Johnson County and Iowa City Municipal Airport to establish the Iowa City
Municipal Airport Charitable Giving Fund (A22-14) — Lawrence moved the
resolution #A22-14, seconded by Bishop. Motion carried 5-0
b. FAA/IDOT Projects -
1 Runway 7/25 Rehab East End — Tharp noted that they did have their
preconstruction conference with the contractors. Tharp stated they would have
approximately 22 days' worth of partial day -time closures, a 6 hour window of
full airport closure for the intersection painting and 3-4 days of runway 7-25
being closed depending on the quickness of pavement patching gaining
strength. Clair asked about the project end date Tharp and Byers responded
that the contract called for work to be completed by August 12. Members
asked questions regarding the safety and traffic control plans to which Tharp
and Byers responded.
Airport Commission
May 12, 2022
Page 2 of 5
ii. Runway 25 Threshold Relocation — Tharp noted that the other item on this
was that with the rebid, Bolton and Menk incurred additional work to redo the
plans and specification and manage the 2nd bidding process. He noted that for
the 2 segments it added $10,000 to the project cost and that the FAA had
reviewed these costs and deemed them eligible for reimbursement.
1.Consider a resolution approving Amendment 1 to Work Order #4 with
Bolton & Menk (A22-15) — Bishop moved the resolution #A22-15, Pfohl
seconded. Motion carried 5-0
iii. South T -hangar infrastructure
1. Public Hearing — Clai
2.r opened the public hearing at 6:14pm. Tharp described the project
noting the plans had been in the packet. Clair asked for comments from
the public to which there were none. Clair closed the public hearing at
6:16pm
3.Consider a resolution approving plans, specifications, and form of
contract for the south taxilane and apron project and placing bids.
(A22-16) Orozco moved the resolution #A22-16, seconded by
Lawrence. Motion carried 5-0
iv. Hangar A Door Replacement (phase 1)
1. Public Hearing — Clair opened the public hearing at 6:16 — Tharp
described the project and noted the base bid was 3 doors with 2 alternates.
Wolford asked about the door design to which Byers responded. Clair
asked for further comment from the public, to which there was none. Clair
closed the public hearing at 6:18pm
2.Consider a resolution approving plans, specifications, and form of
contract for the Hangar A door replacement (phase 1) project and
placing bids. (A22-17) Lawrence moved resolution #A22-17 seconded
by Bishop. Motion carried 5-0
v. FAA Bipartisan Infrastructure Law (BIL) Grant programs — Tharp noted he
had talked to Byers a couple of times regarding this program and putting
together a scope for the terminal study and the solar power project. Tharp
stated then they could give those to the FAA for review for the program.
Bishop asked about what the terminal study area would cover, Tharp noted
that the study would cover the footprint of the terminal building, the parking
area, and extend down to the entry road and the and the entry area. Tharp
noted that if members had been to airports with features they liked, or looks
they liked to note them. Members discuss different aspects of the use that they
would like to consider. Pfohl stated that she had made contact with the Air
Force and if the Commission desired to return the display jet the Commission
would pay for the shipping costs. However, if they gave the Air Force notice
they wanted to return to jet and some other entity wanted it, that other group
would be responsible for the shipping costs to get the jet to their location.
vi. Iowa DOT FY23 Grant Applications Tharp stated that they had worked out
some costs and the 5 year plan was in the packet and the full application
handout was given to the Commission. Tharp noted that the project listed
included phase 2 of the hangar door, the terminal building repairs at the old
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May 12, 2022
Page 3 of 5
outlook was for more work on the fuel storage system that this year they'd like
to go for grants toward the wayfinding and terminal building, and south hangar
infrastructure to continue the work to add hangars. Clair asked what Tharp
needed from the Commission to which he stated that he just needed
consensus from the members to submit the application. Commission members
agreed to submit the presented application.
c. Airport "Operations"
1 Management — Tharp noted that the minute taker in the City Clerk's office had
recently left the position and the clerk's office was looking at completing
minutes in house. Tharp noted that this meant the task of writing the meeting
minutes would fall to him. Pfohl asked about the task of writing the minutes to
which Tharp described the process.
1. Airport Terminal Area/Parking Lot — Tharp noted that his last update
from engineering was they should have the plan revisions completed in the
next couple of weeks.
2. Airport Operations/Commission handbook — Tharp noted that he
hadn't gotten a great start on it, but had taken the cover sheet from Pfohl's
notebook and suggested they should meet and talk about where something
things are located because most of the policy info is located online.
3. Film Agreement — Tharp noted that very rarely they get a request to use
the grounds for filming from an outside group. Tharp noted that the request
to film the exterior of the building with a couple of actors at entrance waiting
to be picked up with a few lines of dialog. Tharp noted that he had turned
down a couple of other requests over his time that wanted to use the whole
terminal and they were too disrupted. Bishoped moved to allow the
Chairperson to sign and agreement on approval of Counsel. Motion
carried 5-0
ii. Budget Tharp noted they were closing in on the end of the year for the
budget. Pfohl asked about the line item referring to the fire extinguishers and
refills and asked about the need to have an automatic defibrillator device in
the terminal. Members agreed to look into a program to get a device placed in
the terminal building.
iii. Events — Tharp noted that the events were listed below, the pancake breakfast
was the end of August. He stated he hadn't talked to the Young Eagles team
to discuss a summer event since they didn't have a good schedule for the
closures until Monday. Lawrence asked about the runway closures scheduling
as it related to Oshkosh. Members discussed trying to maintain open
conditions during that period.
1. Autocross: April 24; July 24; August 21
2. Drive-in Movies: May 28, Oct 8
d. FBO / Flight Training Reports Wolford discussed maintenance with the
Commission. Wolford noted that they had the transition from winter to summer
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May 12, 2022
Page 4 of 5
operations with the equipment and that they had some maintenance on the fuel farm
to which Tharp had previously spoken about. Wolford noted they already had the new
zero -turn mower and had it in service. Wolford noted that they did a job shadow event
with some local high school students and had a few applications for summer
employment.
i. Jet Air Wolford noted that on the Jet Air side of things, they were going to have
a Cirrus related event and that Cirrus would be bringing in a Cirrus Jet and an
SR22. He noted this event was probably going to be an invitation event in
combination with a possible start of a Cirrus training center. Wolford noted the
shop NC unit was having some issues keeping the office cool. He also noted
that Kirkwood was still set to launch the A&P maintenance program in the fall
of 2023.
e. Commission Members' Reports
f. Staff Report — Clair asked, "What staff reports?" Tharp noted this was an chance to
communicate additional info to the Commission that didn't make the agenda. Tharp
stated that this time his report was that the Commission seats filled by Bishop and
Pfohl expired at the end of June and that Council was scheduled to appoint people to
the seats at their next meeting. Tharp noted that the Commission could communicate
with Council on a preference if they had one. Tharp also noted that there was a small
chance he'd be out of the office around the Memorial Day holiday.
SET NEXT REGULAR MEETING
The next meeting is scheduled for 6:00 pm, June 9, 2022, at the Airport.
ADJOURN
Pfohl moved to adjourn, seconded by Bishop motion carried 5-0. Meeting was adjourned at
6:57pm.
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CHAIRPERSON DATE
Airport Commission
May 12, 2022
Page 5 of 5
Airport Commission
ATTENDANCE RECORD
2022
NAME
TERM
EXP.
c�i,
0
co
05/13/21
w
3
Warren
Bishop
06/30/22
X
X
X
Scott Clair
06/30/23
O/E
X
X
Christopher
Lawrence
06/30/25
X
X
O/E
Hellecktra
Orozco
06/30/24
O/E
X
X
Judy Pfohl
06/30/22
X
X
X
0
0
CO
N
3
0
N
CO
N." N
O
a
N
0
W
0
0
N
N
X
O/E
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
O/E
X
X
X
X
X
X
X
X
X
X
X
X
OIE
X
X
X
X
X
O/E
X
O/E
O/E
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time