HomeMy WebLinkAbout2022-06-06 Airport Commission MinutesMINUTES
IOWA CITY AIRPORT COMMISSION
June 6, 2022 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
DRAFT
Members Present: Warren Bishop, Scott Clair, Judy Pfohl, Hellecktra Orozco, Chris
Lawrence
Members Absent:
Staff Present: Michael Tharp, Jennifer Schwickerath
Others Present: Matt Wolford, Carl Byers,
DETERMINE QUORUM
A quorum was determined at 6:04 pm and Clair called the meeting to order.
APPROVAL OF MINUTES
Lawrence moved to accept the minutes of April 21, 2022, seconded by Pfohl. Motion carried 5-0
PUBLIC COMMENT
None.
ITEMS FOR DISCUSSION / ACTION
a. FAA/IDOT Projects — Tharp began by stating that the FAA threw us a "curveball" and
pushed the Runway Approach flight to November 3''
i. Runway 7/25 Rehab East End — Tharp stated that they are working with
contractors to shift the schedule, so they delay some aspects of the runway
work. Tharp stated that some of the lighting work could still be done now, but
they would hold off on the things that cause the approach to be shut off until
later. He stated that they were meeting with the contractors the next day and
would have more information regarding anew schedule. Lawrence asked
about the approach to 30 and Bishop asked about the VOR-A approach, Tharp
responded to both. Tharp mentioned that both of these approaches are
available during the day. Wolford noted that the VOR-A approach noted
circling to 7, 12, 30 as not available at night. Lawrence asked how much this
hurt the airport. Tharp stated that its not great, but that the situation hadn't
changed too much. Tharp stated they're going to be in a similar situation as
planned because they still have to paint the runway markings, survey them,
and submit the data to FAA for verification and then flight check. Clair asked
about what caused the delay. Tharp noted that ATC had requested more
locations be marked on the enroute chart and that the FAA system had a
couple of trees that were still showing up as obstructions even though they've
been removed, and the airport has submitted the data to verify those removals.
Airport Commission
May 12, 2022
Page 2 of 5
Runway 25 Threshold Relocation — Tharp stated this is the grant offer from
the FAA that covers the cost of the runway projects.
1.Consider a resolution #A22-18 accepting FAA Grant 3-19-004734-2022
- Lawrence moved the resolution, seconded by Orozco. Motion carried
5-0
iii. South T-hangar infrastructure
1.Consider a resolution rejecting bids, authorizing addendum, and
setting rebid — Tharp stated that the bids came in for this were higher than
the funds available. Tharp noted that due to the process where they have to
ballpark the project, go for grant money the project was already higher than
anticipating and the bids were higher still. Tharp noted they were working
on an addendum to be ready at the next meeting for the Commission to
review and they should be able to have a successful project. Tharp noted
that this would build the strip that would potentially have hangars on both
sides of it. Tharp asked the commission to defer the resolution to the July
meeting so they could have the addendum for the Commission to reviewand
approve. Clair asked about a secondary access point to the south hangar
area. Tharp noted that the master plan calls for a parallel taxiway to 12/30
and that having something coming off this new area would be an option. Clair
asked about bid tab to which Tharp responded. Clair asked what Tharp
needed from the Commission to which Tharp responded he was asking the
Commission to defer the resolution. Bishop moved to defer the
resolution to the next meeting, seconded by Lawrence. Motion
carried 5-0.
iv. Hangar A Door Replacement (phase 1) — Tharp noted that this project
received a single bid and that bid priced the doors at $47,000 per door. Tharp
stated that he did not have a good path forward for this project. Commission
members asked questions about contacting companies to buy the doors from
and then arranging for the install. Tharp responded to those. Lawrence asked
about what happens to the grant funds. Tharp stated the funds would be
returned to the state. Tharp also stated that their current grant application
contained what would have been phase 2 of the project. Commission members
discussed different ideas to ask the state to shift the funds to a different project.
Tharp noted that the state doesn't typically like to do that. Clair asked about
what kind of projects these funds are used for. Tharp responded these funds
were part of the vertical infrastructure program. Wolford asked about
considering changing out someone hangar doors that were using cables, with
straps saying that one of their contractors had offered that option on one of
their construction projects. Tharp noted that he would ask the state if they
would allow that shift in projects.
1.Consider a resolution #A22-19 rejecting bids. Bishop moved the
resolution, seconded by Orozco. Motion carried 5-0
b. Airport "Operations"
i. Management—
Airport Commission
May 12, 2022
Page 3 of 5
1. Airport Operations/Commission handbook — Tharp noted that a lot of
the documentation is online, and discussed the option of the Airport
Commission having an account with the city network. That way the city
could access some of these documents that would otherwise need to be
printed out.
2. Consider a resolution #A22-20 approving agreement with Iowa Region
Sports Car Club of America — Tharp stated that the autocross group that
uses the runway had approached him about doing some maintenance work
on the area. Tharp noted that he responded that the airport didn't have any
current plans for maintenance work in the area. They asked if they could do
something on their own and instead of paying a fee to the airport have that
work contribute to the fees. Tharp noted the agreement memorialized the
conversation and gives the group access to the airport for a couple of more
years in exchange for the repairs. Lawrence asked about sections of the
runway that we do use. Tharp noted that they used the middle portion for
parking and sometimes for ag sprayers. Bishop moved resolution A22-20,
seconded by Pfohl. Motion carried 5-0
ii. Budget— Tharp noted that they were in the final month of the budget year.
He stated that the budget looked fine and he didn't expect any large ticket
items. Tharp stated that with the fiscal year change they didn't have any large
tickets item in the budget. Tharp noted that its never too early to start looking
at next years budget if there were some specific items Commission members
were thinking of. Tharp noted that hangar painting was one of those prior
topics that have been brought up. Clair noted they did sign the agreement
with the Foundation for donations. Tharp said Judy had made contact with
the group that sold AEDs to local agencies. Pfohl stated that the cost was
$750 per AED. Tharp stated that they had the cash for this but since it wasn't
a budgeted item, he needed consensus to purchase. Commission members
agreed to purchase 2 AED devices for the airport. Clair stated that he had
also received the draft film agreement to review. Tharp stated that the vinyl
signage for the door replacement was due to happen tomorrow.
iii. Events — Tharp noted that they event list was what was currently planned. He
was waiting for a better schedule for the runway work to reach out to the Young
Eagles group about an event at Iowa City. Clair asked with respect to the
pancake breakfast, if the airport had hosted other fly -ins. Tharp noted that the
airport has done single one-off events with different groups. Tharp noted that
because the airport community has shown up to events, they've become an
airport that unique aircraft will stop at between airshows. Tharp noted they
also hosted the Air Race Classic a couple of times as a start site, and as a mid -
route stop. Tharp noted that he would still like to get the airport to be a final
stop of the race.
1. Autocross: July 24; August 21
2. Drive-in Movies: May 28, Oct 8
3. Pancake Breakfast: August 28
Tharp stated that if the Commission hadn't been out to the viewing area lately
there were 2 new picnic tables that were donated by the Eno family. Tharp
noted that he had planned to do a little "thank you" meeting with the family on
Airport Commission
May 12, 2022
Page 4 of 5
June 17"
c. FBO / Flight Training Reports - Wolford noted that they had been doing a lot of
mowing through the end of May, and that right before Memorial Day, the new zero -turn
mower broke. Wolford noted that they distributor had supplied the airport with a
temporary replacement mower while the airport's mower was being worked on.
Wolford noted that they had done work to make sure the airport's lighted "X's" were
ready to go for the runway project. Lawrence asked about what happens when both
runways were closed. Tharp noted that the contractor would have to use snow fence
or some other method to signal the runway was closed.
i. Jet Air — Wolford stated that there was a Cirrus event being held the following
Thursday stating they had over 65 RSVPs for the event. Wolford stated that
he had also started the review of the taxiway and was researching the costs to
build a hangar. Wolford discussed that fuel prices were set to go up again.
Wolford also stated that business travel was back. He noted that the
businesses that had stopped flying due to covid were now back to flying. Clair
asked if business travel had changed in terms of the number of passengers to
which Wolford responded.
d. Commission Members' Reports —Lawrence noted that he and his wife had noticed
the taxiway markings had faded away dramatically in some spots. Tharp noted they
would take a look and maybe they can sneak in some paint with the runway project.
e. Staff Report — Tharp noted that on the 15'" he would be out of the office for the Iowa
Public Airport's Association Board of Directors meeting and on the 14'" the Governor
was scheduled to sign the legislation that included the tax exempt status for aircraft
parts and labor. He also noted that on the 17'" he would be out of the office in the
afternoon attending the city's strategic planning session.
SET NEXT REGULAR MEETING
The next meeting is scheduled for 6:00 pm, July 14, 2022, at the Airport.
ADJOURN
Pfohl moved to adjourn, seconded by Orozco motion carried 5-0. Meeting was adjourned at
7:17pm.
CHAIRPERSON DATE
Airport Commission
May 12, 2022
Page 5 of 5
Airport Commission
ATTENDANCE RECORD
2022
TERM
O
U1
O
N
O
W
O
11
O
11
O
\D
O
W
O
N
O
N
O
W
O
A
O
f`n
O
O
O
N
O
W
O
N
NAME
EXP.
W
N
W
N
O
N
\D
N
N
N
N
N
W
N
N
W
N
W
N
W
N
N
N
N
N
O
N
N
N
N
N
N
N
N
Warren
06/30/22
Bishop
X
X
X
X
O/E
X
X
X
X
X
X
X
X
X
X
X
Scott Clair
06/30/23
O/E
X
X
X
X
X
X
X
O/E
X
X
X
X
X
X
X
Christopher
06/30/25
X
X
O/E
X
X
X
X
X
O/E
X
X
X
X
X
O/E
X
Lawrence
Hellecktra
06/30/24
O/E
X
X
O/E
O/E
X
X
X
X
X
X
X
X
X
X
X
Orozco
Judy Pfohl
06/30/22
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time