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HomeMy WebLinkAboutFY24 Aid to Agencies Scoring Criteria FY24 Aid to Agencies Scoring Criteria Agency: Amount Requested: Note: A high score on the rating sheet is not a guarantee of funding. City staff and the Housing and Community Development Commission considers the rating sheet one of many tools to help make funding recommendations to the City Council. The City will use other information and sources including but not limited to: needs identified through City planning processes, prior year reports, consistency with goals and priorities in the Consolidated Plan (City Steps), public input, working knowledge of the organization, and availability of funds, to assist in funding recommendations. Need and Priority Community Need (Q1) 15 Services Provided (Q3) 10 Impact and Delivery Benefit to Low Income Persons (Q8) 15 Racial Equity and Inclusivity for Marginalized Populations (Q8, Q9, and Form B) 5 Outcome Measures (Prior Year Reports and Q12) 10 Persons to Benefit (Form B, Form C, Q11, and Q12) 5 Evidence of Financial Capacity Collaboration/Operations Plan (Q7 and Form C) 5 Agency Budget (Q5 and Form C) 5 Leveraging Funds (Q12 and Form C) 10 Evidence of Administrative Capacity Quality of Application (Overall App) 5 Experience and Success (Past Performance, Form A, and Overall App) 15 Total 100 2 NEED AND PRIORITY (25 Points) Community Need (Primarily Question 1) 15 pts Need is directly consistent with City Steps 2025. The goals and activities are innovative and clearly address this need. Applicant clearly and completely describes the significance of the need, and provides supporting documentation and statistics fully substantiating this need. The agency addresses the described need and successfully resolves the problem. The achievement of results is realistic and reasonable. 10 pts Need is somewhat consistent with City Steps 2025. The goals and activities are somewhat consistent with addressing this need. Applicant mostly describes the significance of the need and provides some supporting documentation and/or statistics substantiating this need. The agency somewhat addresses the described need and addresses the problem. The achievement of results is somewhat realistic and reasonable 0 pts Need is inconsistent with City Steps 2025. Goals and objectives appears questionable as to its significance and seriousness to the community. The agency does not clearly address how the described need would be addressed and/or the agency would be ineffective in resolving the described need or the achievements are unrealistic or unreasonable. Services Provided (Primarily Question 3) 10 pts Services are consistent with City Steps 2025. They support a strategic goal, address the problem/ need, and are identified activities. Information provided in the application is comprehensive and provides reasonable and clear indication that funding will help satisfy an unmet strategic goal and activity and will fully generate the expected outcome(s) as identified in City Steps 2025. 7 pts Services are consistent with City Steps 2025. They support a strategic goal, address the problem/ need, and are identified activities. Information provided in the application is not as clear and comprehensive, but it appears probable that funding will help satisfy an unmet strategic goal and activity and will generate the expected outcome(s) as identified in City Steps 2025. 5 pts Services are consistent with City Steps 2025. They support a strategic goal, address the problem/ need, and are identified activities. Information provided in the application is minimally sufficient; however, it also appears that funding will only somewhat help address, and it is unclear as to the degree of which it will satisfy, an unmet strategic goal and activity and generate the expected outcome(s) as identified in City Steps 2025. 2 pts Services are consistent with City Steps 2025. They support a strategic goal, address the problem/ need, and are identified activities. Information is incomplete, inaccurate or contradictory to the need it proposes to address OR the City Steps 2025 goal and expected outcome has already been fulfilled and/or the problem/ need has already been addressed. 0 pts Application is inconsistent with City Steps 2025 (does not address a strategic goal, problem/ need or activity identified in City Steps 2025). 3 IMPACT AND DELIVERY (35 Points) Benefit to Low Income Persons (Primarily Question 8) 15 pts Direct benefit will primarily serve extremely low-income persons (<30% AMI) or those at a similar standard income level (such as the poverty line). 12 pts Direct benefit will primarily serve very low-income persons (<50% AMI) or those at a similar standard income level (such as the approximately 150% of the poverty line). 9 pts Direct benefit will primarily serve low-income persons (<80% AMI) or those at a similar standard income level (such as the approximately 250% of the poverty line). 0 pts Direct benefit will not primarily serve low-income persons or those at a similar standard income level Racial Equity and Inclusivity for Marginalized Populations (Primarily Questions 8, Question 9, and Form B; specifically disabled, 65+, non-white, LGBTQ+, or other populations) 5 pts Applicant documents that it actively and robustly promotes racial equity and inclusivity for marginalized populations. 90-100% of clients are from a disadvantaged class or otherwise demonstrated. 4 pts Applicant documents that it actively promotes racial equity and inclusivity for marginalized populations. 70-89% of clients are from a disadvantaged class or otherwise demonstrated. 2 pts Applicant documents that it promotes racial equity and inclusivity for marginalized populations. 30-69% of clients are from a disadvantaged class or otherwise demonstrated. 0 pts Applicant documents that it does not promote racial equity and inclusivity for marginalized populations. <30% of clients are from a disadvantaged class or otherwise demonstrated. Outcome Measurements (Primarily Prior Year Reports and Question 12) 10 pts Applicant met or exceeded the outcome objectives in the past five years. Agency also had a maximum impact and benefit for those served. 8 pts Applicant was close to meeting its outcome objectives in the past five years. Agency had a substantial impact and benefit for those served. 5 pts Applicant did not meet their outcome objectives in recent years. Agency still had at least a moderate impact on those served. 2 pts Applicant met some outcome objectives in recent years. Agency had minimal impact on those served. 0 pts Applicant met few or none of the outcome objectives in recent years or had no impact on those served. Persons to Benefit (Primarily Form B, Form C, Questions 11, and Question 12) 5 pts Cost of $1-$19.99 in total Iowa City Funding per Iowa City resident OR provides strong evidence that the cost for the number served are highly cost effective for the extent of services. 3 pts Cost of $20.00-$49.99 in total Iowa City Funding per Iowa City resident OR provides strong evidence that the cost for the number served are cost effective for the extent of services. 2 pts Cost of $50.00-$149.99 in total Iowa City Funding per Iowa City resident OR provides evidence that the cost for the number served are cost effective for the extent of services. 1 pt Cost of greater than $150.00 in total Iowa City Funding per Iowa City resident OR provides minimal evidence that the cost for the number served are somewhat cost effective for the extent of services. 4 EVIDENCE OF FINANCIAL CAPACITY (20 Points) Collaboration/Operations Plan (Primarily Question 7 and Form C) 5 pts Application shows strong evidence of collaborating with other service providers to reduce costs and of utilizing community partnership to further goals. Application fully and thoroughly identifies the major critical factors to implement and maintain its objectives over the long term. The application addresses how factors will be resolved to sustain results and ensure continued success through funding or continued partnerships. The approach is sound and reflects a clear understanding of factors involved and how they will be resolved. 3 pts Application shows evidence of collaborating with other service providers to reduce costs and of utilizing community partnership to further goals. Application identifies most major critical factors to implement and maintain its objectives over the long term. The application somewhat addresses how some factors will be resolved to sustain the results and ensure continued success through funding or continued partnerships. 1 pts Application shows limited evidence of collaborating with other service providers to reduce costs and of utilizing community partnership to further goals. Application identifies some major critical factors to implement and maintain its objectives over the long term but does not address how factors will be resolved to sustain results and ensure continued success through funding or continued partnerships. 0 pts Application shows no evidence of collaborating with other service providers to reduce costs and of utilizing community partnership to further goals. Application does not address major issues to implement and maintain its objectives over the long term, nor how factors will be resolved to sustain results and ensure continued success through funding or continued partnerships. Agency Budget (Primarily Question 5 and Form C) 5 pts Based on agency revenues and expenses, budget appears accurate, comprehensive and detailed. Costs are clearly documented and appear reasonable and justified. 2 pts Based on agency revenues and expenses, budget appears reasonable, but not clear, comprehensive, or detailed. The budget is substantively mathematically accurate (i.e. minor errors noted), and/or does not appear complete. 0 pts Based on agency revenues and expenses, budget appears questionable and/or unreasonable. The budget is substantively mathematically incorrect. Leveraging Funds (Primarily Question 12 and Form C) 10 pts Funding needs are clearly identified to address the proposed needs. Other sources of funds have been secured and maximized. There are $5 (or more) of other sources of funds for every $1 requested in the application. (>5:1 ratio) 7 pts Funding needs are clearly identified to address the proposed needs, but not completely secured or additional funds could be leveraged. Plans to secure or leverage other sources of funds are underway and information is presented to conclude that it is probable other sources of funding will be obtained. There is at least $2 of other sources of funds for every $1 requested. (4-2:1 ratio) 4 pt Funding needs are clearly identified to address the proposed needs. The project is mostly reliant on requested funds to finance the project with minimal leveraging. (<=1:1 ratio) 0 pts Funding needs are identified to address the proposed needs. Plans to secure other sources of funds have been developed and/or underway, but it is questionable whether these funds will be secured and/or if they will be available upon approval of funds in a timely manner. Alternatively, funding needs are identified, but incompletely addresses the proposed needs. Funds would have little impact and no other resources are identified. 5 EVIDENCE OF ADMINISTRATIVE CAPACITY (20 Points) Quality of Application (Overall Application) 5 pts Application is logical, clear, well written, accurate and attentive to detail, but also concise with appropriate statistical information and supporting documentation provided to thoroughly support any conclusions provided. 3 pts Application is adequately written, but statistics, observation and/or conclusions are not well documented, and inconsistencies and/or errors were noted. 1 pts Application is adequately written, but statistics, observations and/or conclusions are not well documented; inconsistencies and/or errors were noted; and some application instructions were not followed. The credibility of information and statistics provided appear questionable. 0 pts Application is poorly written, statistics, observations and conclusions are not documented, and apparent and substantive internal inconsistencies and material errors were noted. Most of the application instructions were not followed. The credibility of Information and statistics provided is questionable. Experience and Success (Past performance, Form A, and overall application) 15 pts Applicant clearly shows evidence of the necessary competencies, skill set, management capacity, professional experience and qualifications to successfully manage and implement the activities listed. Applicant has extensive experience with Grant Funds and/or other City funding programs. The applicant has been directly involved in 5 or more City funded projects within the past 5 years, 4 of which have been favorably completed. This applicant has had no problems with timeliness and/or compliance for past projects. This applicant has been timely, complete and accurate with reporting requirements. 10 pts Applicant clearly shows evidence of the necessary competencies, skill set, management capacity, professional experience and qualifications to successfully manage and implement the activities listed. Applicant has adequate experience with Grant Funds and/or other City funding programs. The applicant has been directly involved in 3 or more City funded projects within the past 5 years, 2 of which have been favorably completed. Applicant has realistically identified any problem(s) relating to its application, but they appear relatively minor and the applicant exhibits the understanding and capacity to address these concerns. The applicant has had some problems with timeliness and/or compliance for past projects, but any problems were fully resolved. The applicant has been timely, complete and accurate with reporting. 5 pts Applicant appears to have most of the necessary competencies, skill set, management capacity, professional experience and qualifications to successfully manage and implement the activities listed, but it is not well documented. Applicant has some experience with Grant Funds and/or other City funding programs. The applicant has been directly involved in 1 or more City funded projects within the past five years and has favorably completed it. The applicant may have difficulty complying with program requirements. Applicant has realistically identified action(s) and/or problem(s) relating to its application or other issues may exist. The actions are somewhat complicated to resolve, but the applicant has developed and implemented a plan and is in the process of addressing these concerns. The applicant may have experienced some problems in implementing past projects, but the problems were fully resolved. This applicant has had minor problems with timeliness and/or compliance for past projects. The applicant may have difficulty complying with program requirements. 3 pts Applicant appears to have some of the necessary competencies, skill set, management capacity, professional experience and qualifications to successfully manage and complete the activities listed (documentation is unclear). Applicant has little experience with Grant Funds and/or City funded projects. Applicant has realistically identified action(s) and/or problem(s) relating to its application or other issues may exist. The actions are complicated to resolve, but the applicant has developed a plan to address these concerns. The problems appear to be fully resolvable, but expending funds may be problematic. 0 pts Applicant appears to have minimal or none of the necessary competencies, skill set, and capacity to successfully manage the activities listed (documentation is unclear). Applicant appears to have no related professional experience with Grant Funds and/or other City funded projects or had extensive problems in 6 implementing past projects timely, substantiating compliance, and/or meeting reporting requirements or requests for information by the City. Extensive actions and/or problems have been identified or pose a potential significant concern. The applicant appears unsure as to how to address the issues and/or the problems do not appear to be fully resolvable without negatively impacting implementation. The applicant does not appear knowledgeable, committed, and/or able to complete the project.