HomeMy WebLinkAbout08-25-2022 Library Board of Trusteesads IOWA CITY
PUBLIC LIBRARY
123 S. Linn St. •Iowa City, IA 52240
319-356-5200 • icpl.org
LIBRARY BOARD OF TRUSTEES
August 25, 2022
Iowa City Public Library
2"1 Floor — Boardroom
Regular Meeting - 5:00 pm
Carol Kirsch - President
Tom Rocklin - Vice President
DJ Johnk - Secretary
Noa Kim
Claire Matthews
Robin Paetzold
John Raeburn
Hannah Shultz
Dan Stevenson
1. Call Meeting to Order.
2. Approval of August 25, 2022 Board Meeting Agenda.
3. Public Discussion.
4. Items to be Discussed.
A. 41h Quarter Annual Statistics & Financials.
Comment: This is a regularly scheduled agenda item. Board action not required.
B. Policy Review: 101 Bylaws.
Comment: This is a regularly scheduled agenda item. Board action required.
C. Nominate Finance Committee.
Comment: This is a regularly scheduled agenda item. Board action not required.
S. Staff Reports.
A. Director's Report.
B. Departmental Reports: Children's Services, Collection Services, IT.
C. Miscellaneous.
6. President's Report.
If you will need disability -related accommodations in order to participate in this meeting, please contact Jan Miller, Iowa City
Public Library, at 319-887-6003 or jennifer-miller@icpl.org. Early requests are strongly encouraged to allow sufficient time to
meet your access needs. 1
7. Announcements from Members.
8. Committee Reports.
9. Communications.
10. Consent Agenda.
A. Approve Minutes of Library Board of Trustees July 28, 2022 Regular Meeting.
B. Approve Disbursements for July, 2022.
11. set Agenda Order for July Meeting.
12. Adjournment.
If you will need disability -related accommodations in order to participate in this meeting, please contact Jan Miller, Iowa City
Public Library, at 319-887-6003 or/ennifer-miller@icpl.org. Early requests are strongly encouraged to allow sufficient time to
meet your access needs. 2
aWs IOWA CITY
**jW PUBLIC LIBRARY
Iowa City Public Library — Board of Trustee Meetings
Agenda Items and Order Schedule
FY23
AUGUST 25, 2022
SEPTEMBER 22, 2022
OCTOBER 27, 2022''
4`h Quarter Annual Statistics &
Budget Discussion
Budget Discussion
Financials
Policy Review: 401 Finance Policy (AD)
111 Quarter Statistics and
Policy Review: 101 Bylaws (BOT/AD)
Financials - Review
Policy Review: 801 Circulation and
Departmental Reports: CH, CLS, IT
Library Card Policy
Departmental Reports: CH, CLS, IT
(CAS)
Form Committee - Finance
Special Events:
Departmental Reports: AS, CAS
Homecoming Parade
Special Events:
Summer Reading Program Ends 8/14
NOVEMBER 17, 2022
DECEMBER 15, 2022
JANUARY 26, 2023
Appoint Committee — Director's
Policy Review: 802 Confidentiality
Strategic Planning Update
Evaluation
and Privacy
2nd Quarter Goals/Statistics
Policy Review: 601
Departmental Reports: CH, CLS, IT
Financials — Review
Collection Development
Departmental Reports: AS, CAS
Special Events:
Policy Review: 703 Recording and
Staff InService Day 12/9
Streaming Policy (IT)
Departmental Reports: AS, CAS
FEBRUARY 23, 2022
March 23, 2023
April 27, 2023
Director's Evaluation
Dept Reports: AS, CAS
President Appoints to Foundation
Board
Appoint Nominating Committee
Election of Officers
Set Calendar for Next Fiscal Year
Review 3rd Quarter Financials &
Dept Reports: CH, CLS, IT
Statistics
Dept Reports: CH, CLS, IT
3
Agenda Item 4A-1
iO4 I OWA CITY
l; PUBLIC LIBRARY
123 S. Linn St. • Iowa City, IA 52240
oIA=A Elsworth Carman • P,"r 319-356-5200 • w 319-356-5494 • icpl.org
To: Library Board of Trustees
From: Elsworth Carman
Date: August 25, 2022
Re: End -of -Year Budget Summary
The FY22 budget has wrapped up much more traditionally than the last two budget
cycles. While our service design and delivery were still impacted by COVID-19, supply
chain issues continued to impact our purchasing decisions, and inflation forced us to
recraft some purchasing practices, this budget report feels similar to those before the
pandemic.
We ended the year with the total budget 97% spent. This reflects a 4% underrun in the
Personnel line category (value of $208,148.44) and two overruns: a 1% overrun in
Services (value of $7,988.12) and a 5% overrun in Supplies (value of $4,909.42). The
primary focus in "balancing" our overall budget is on the bottom line, so this feels like a
successful end to the financial year.
The Personnel underrun is a result of strategically pacing or holding vacancies and
compensation changes related to staff turnover.
The Services overrun has a more complex story. Within this category, there were some
lines that were not fully spent.
• There were issues with availability of trainers and consultants for some of the
staff development work we had planned to do, resulting in the Consultant
Services line ending at 29% spent, with $9,250.00 unspent.
• Travel -related expenditures were down, since some conferences and continuing
education opportunities were still being offered virtually and some staff were
electing not to travel due to pandemic concerns, including Meals (55% spent)
and Transportation (56% spent).
• Dues and Memberships (54% spent) reflects the late expenditure of the Urban
Libraries Council membership. This was held until the final quarter of FY22 due
to changes in the Admin staff and my desire to roll out access at a time when
H
Agenda Item 4A-2
staff had time to explore a new resource. This late -in -the -year payment was split
between FY22 and FY23, since the purchase would be "used" during both years.
The full membership cost is budgeted for in the FY23 budget.
There were also lines that were overspent.
• Heating Fuel/Gas was overrun by 163% ($22,412.04 over approved budget).
This was due to inflation.
• Electricity was overrun by 21 % ($20,125.71), again, due to rising utility prices.
The Supplies overrun was largely due to inflation and pandemic -related expenditures.
Summary:
I am proud of every member of the Library team that contributed to this budget. No
matter what challenge came up, adjustments were made strategically and in the spirit of
offering good service to the community.
5
Agenda Item 4A-3
Library Expenditures: July 1, 2021 to June 30, 2022
Operating Budget: Accounts 10550110 to 10550220
Revised eudeet YTO Expenditures Available Budget %Used
Library Materials
714,957.00
715,245.58
(288.58)
100%
477020 Books(Cat/Cir)
707,957.00
234,439.62
473,517.38
477030 Books (Uncataloged)
-
2,217.57
(2,217.57)
477040 Books (Cat/Reference)
-
3,404.56
(3,404.56)
477070 Downloadable-eBooks
-
178,053.50
(178,053.50)
477100 Fiction Audio -CD
-
1,915.43
(1,915.43)
477110 Music -CD
-
1,488.86
(1,488.86)
477120 Other Audio -CD
-
8,197.61
(8,197.61)
477150 Art Reproductions
-
2,258.56
(2,258.56)
477160 Video Recordings
-
18,638.51
(18,638.51)
477190 Puzzles
-
3,360.13
(3,360.13)
477200 Toys
-
425.44
(425.44)
477210 Non -Fiction Video-DVD
-
3,001.95
(3,001.95)
477220 Multi-Media/Gaming
-
2,170.72
(2,170.72)
477230 Non -Fiction Audio -CD
-
385.45
(385.45)
477250 Downloadable Media
-
153,745.54
(153,745.54)
477290 Microforms-STO
-
4,767.00
(4,767.00)
477330 Print/Reference Serials
-
7,294.58
(7,294.58)
477340 Print/Circulating Serials
-
6,137.98
(6,137.98)
477350 Online Reference
-
77,137.57
(77,137.57)
477380 Library-RFI Tags
7,000.00
6,205.00
795.00
Other Financing Uses
62,422.00
62,422.00
-
100%
490160 Misc Transfers Out
62,422.00
62,422.00
-
Personnel
5,205,330.08
4,997,181.64
208,148.44
96%
411000 Perm Full Time
2,669,838.00
2,613,339.17
56,498.83
412000 Perm Part Time
442,193.00
433,720.46
8,472.54
413000 Temporary Employees
672,917.00
586,431.03
86,485.97
414100 Overtime Wages
69,500.00
77,017.62
(7,517.62)
414300 Term -Vacation Pay
-
8,352.42
(8,352.42)
414500 Longevity Pay
17,719.00
17,012.00
707.00
421100 Health Insurance
647,549.00
623,328.66
24,220.34
421200 Dental Insurance
16,113.00
14,098.19
2,014.81
421300 Life Insurance
6,452.00
6,088.43
363.57
421400 Disability Insurance
9,739.00
9,926.46
(187.46)
421500 Unemployment Compensation
4,000.00
(25.70)
4,025.70
422100 FICA
289,458.91
276,881.52
12,577.39
423100 IPERS
359,851.17
331,011.38
28,839.79
Services
636,967.00
644,955.12
(7,988.12)
101%
432030 Financial Services & Charges
3,695.00
1,227.76
2,467.24
33%
432060 Consultant Services
13,000.00
3,750.00
9,250.00
29%
432080 Other Professional Services
17,000.00
16,475.95
524.05
97%
435010 Data Processing
24,000.00
22,232.00
1,768.00
93%
435055 Mail & Delivery
40,194.00
43,458.88
(3,264.88)
108%
435059 Advertising
5,166.00
5,879.00
(713.00)
114%
436030 Transportation
5,000.00
2,819.07
2,180.93
56%
436050 Registration
5,000.00
3,900.28
1,099.72
78%
436060 Lodging
5,000.00
5,012.23
(12.23)
100%
436080 Meals
1,000.00
552.16
447.84
55%
438030
Electricity
97,430.00
117,555.71
(20,125.71)
121%
438070
Heating Fuel/Gas
13,757.00
36,169.04
(22,412.04)
263%
438100
Refuse Collection Charges
1,287.00
-
1,287.00
0%
438130
Cell Phone/Data Services
3,480.00
4,489.37
(1,009.37)
129%
438140
Internet Fees
11,000.00
13,672.82
(2,672.82)
124%
442010
Other Building R&M Services
72,000.00
44,084.45
27,915.55
61%
442020
Structure R&M Services
5,387.00
8,073.10
(2,686.10)
150%
442030
Heating & Cooling R&M Services
22,986.00
18,904.05
4,081.95
82%
442050
Furnishing R&M Services
2,050.00
1,361.87
688.13
66%
442060
Electrical & Plumbing R&M Srvc
2,567.00
1,233.30
1,333.70
48%
443020
Office Equipment R&M Services
2,000.00
1,944.55
55.45
97%
444080
Software R&M Services
121,500.00
132,249.20
(10,749.20)
109%
A
Agenda Item 4A-4
Library Expenditures: July 1, 2021 to June 30, 2022
Operating Budget: Accounts 10550110 to 10550220
Type
Revised Budget
YTO Expenditures
Available Budget
%Used
444100 Hardware R&M Services
19,000.00
19,763.85
(763.85)
104%
445030 Nursery Srvc-Lawn & Plant Care
720.00
350.94
369.06
49%
445140 Outside Printing
31,588.00
34,565.87
(2,977.87)
109%
445250 Inter -Library Loans
5,250.00
5,750.04
(500.04)
110%
445270 Library Material R&M Services
19,195.00
16,542.92
2,652.08
86%
445290 Book Binding
1,000.00
-
1,000.00
0%
445330 Other Waste Disposal
583.00
1,815.74
(1,232.74)
311%
446190 ITS -Software SAAS Chgbk
4,200.00
4,000.00
200.00
95%
446300 Phone Equipment/Line Chgbk
24,058.00
24,141.65
(83.65)
100%
446320 Mail Chargeback
504.00
-
504.00
0%
446340 Radio Maintenance Chgbk
304.00
253.05
50.95
83%
446350 City Vehicle Replacement Chgbk
19,713.00
19,326.24
386.76
98%
446360 City Vehicle Rental Chargeback
4,203.00
4,015.93
187.07
96%
446370 Fuel Chargeback
1,667.00
2,700.63
(1,033.63)
162%
446380 Vehicle R&M Chargeback
3,156.00
6,275.31
(3,119.31)
199%
448030 Community Events Funding
200.00
756.85
(556.85)
378%
449060 Dues & Memberships
12,500.00
6,774.50
5,725.50
54%
449090 Land & Building Rental
350.00
375.00
(25.00)
107%
449120 Equipment Rental
4,000.00
5,270.67
(1,270.67)
132%
449160 Other Rentals
4,524.00
5,058.63
(534.63)
112%
449260 Parking
1,996.00
576.50
1,419.50
29%
449280 Misc Services & Charges
3,757.00
1,596.01
2,160.99
42%
Supplies
104,996.00
109,905.42
(4,909.42)
105%
452010 Office Supplies
8,622.00
10,283.13
(1,661.13)
119%
452040 Sanitation & Indust Supplies
20,000.00
28,642.41
(8,642.41)
143%
454020 Subscriptions
591.00
588.00
3.00
99%
455110 Software
2,000.00
2,370.00
(370.00)
119%
455120 Misc Computer Hardware
30,000.00
22,011.16
7,988.84
73%
463040 Water/Sewer Chemicals
971.00
1,991.50
(1,020.50)
205%
463100 Ice Control Chemicals
310.00
312.50
(2.50)
101%
466070 Other Maintenance Supplies
4,000.00
4,665.30
(665.30)
117%
467020 Equipment R&M Supplies
408.00
-
408.00
0%
469110 Misc Processing Supplies
24,000.00
14,443.31
9,556.69
60%
469210 First Aid/Safety Supplies
100.00
272.55
(172.55)
273%
469320 Miscellaneous Supplies
10,640.00
18,398.25
(7,758.25)
173%
469360 Food and Beverages
3,354.00
5,264.12
(1,910.12)
157%
469370 Paper Products
-
663.19
(663.19)
66319%
Grand Total
6,724,672.08
6,529,709.76
194,962.32
97%
VA
Agenda Item 4A-5
Library Revenues: July 1, 2021 to June 30, 2022
Operating Budget: Accounts 10550110 to 10550220
Revised Est Revenue Actual YFD Revenue Remaining Revenue % Used
Intergovernmental
(636,616.00)
(682,109.73)
45,493.73
107%
331200 FEMA Reimbursements
-
(4,429.85)
4,429.85
334160 C&I Prop Tax Rollback Reimb
(25,796.00)
(25,296.94)
(499.16)
336110 Johnson County
(536,120.00)
(567,771.79)
31,651.79
336140 University Heights
(41,510.00)
(47,636.00)
6,126.00
336190 Other Local Governments
(33,190.00)
(36,975.25)
3,785.25
Miscellaneous Revenues
(63,260.00)
(19,359.83)
(43,900.17)
31%
361310 Library Fines
(50,000.00)
(2,941.07)
(47,058.93)
369100 Reimb of Expenses
(13,260.00)
(16,402.43)
3,142.43
369200 Reimbursement of Damages
-
(16.00)
16.00
369300 Cashier Overages
-
(0.33)
0.33
Other Financing Sources
-
(1,140.32)
1,140.32
100%
392300 Sale of Equipment
-
(1,140.32)
1,140.32
Taxes
(1,151,434.00)
(1,144,223.36)
(7,230.64)
99%
311160 Library Levy
(1,139,603.00)
(1,131,478.17)
(8,124.83)
311270 Delq Library Levy
-
(3.68)
3.68
313100 Gas/Electric Excise Tax
(10,961.00)
(11,791.75)
830.75
313200 Mobile Home Tax
(870.00)
(949.76)
79.76
Use of Money & Property
(25,850.00)
(22,792.05)
(3,057.95)
88%
382200 Building/Room Rental
(24,000.00)
(22,000.00)
(2,000.00)
384200 Vending Machine Commission
(1,850.00)
(779.80)
(1,070.20)
384900 Other Commissions
-
(12.25)
12.25
Grand Total
(1,877,160.00)
(1,869,625.29)
(7,534.71)
100%
Agenda Item 4A-6
v*ft IOWA CITY
SW PUBLIC LIBRARY
Receipts
FY22 compared to FY21 YTD
Q4 FY21
Q4 FY22
% Change
FY22 Budget
% Received
General Fund
Fines, Fees, etc.
$4,150
$2,991
-27.9%
$50,000
6.0%
Vending, etc.
$90
$790
777.6%
$1,850
42.7%
General Fund Total
$4,240
$3,781
-10.8%
$51,850
7.3%
Enterprise Fund
Photocopies
$130
$1,478
1037.3%
$2,050
72.1%
Electronic Printing/Debit Card
$707
$7,884
1015.2%
$8,320
94.8%
Counter/Cloth bag/Misc
$30
$519
1629.0%
$1,000
51.9%
Recycle
$84
$175
108.6%
$100
175.2%
Misc Grants
$0
$5,000
100%
$5,000
100.0%
Enterprise Fund Total
$951
$15,057
1483.2%
$11,470
131.3%
Lost & Damaged
$9,374
$10,658
13.7%
$10,100
105.5%
Lost & Damaged Total
$9,374
$10,658
13.7%
$10,100
105.5%
State Funds
Open Access / Access Plus
$40,388.93
$36,890.68
-8.7%
$44,620
82.7%
Enrich Iowa/Direct State Aid
$21,460
$21,875
1.9%
$22,360
97.8%
State Fund Total
$61,849
$58,765
-5.0%
$66,980
87.7%
i
Agenda Item 4A-7
avf IOWA C I I Y
I,gW PUBLIC UBRAF':
FY22 Circulation by Area & Agency- Annual Report
1ST Q
2ND Q
6 MO
3RD Q
9 MO
4TH Q
YTD
LYTD
%CHIC
Iowa City
General Iowa City
185,9167
170,184
356,151
170,959
527,110
178,939
706,049
430,978
63.8%
Downloads. Streaming
65,091
64745
129,836
70,056
199.892
72,107
271,999
291,250
-6.6%
Temporary
79
29
108
47
155
162
317
112
183.0%
Public schools
0
0
0
0
0
0
0
0
0.0%
Private schools
Be,
230
316
3%
710
185
895
0
Close,
Preschool/Daycare
716
783
1,499
1,045
2,544
739
3,283
744
N1.3%
Non-pmft organizations
292
302
5%
416
11010
319
1,329
158
741.1%
Business
0
0
0
0
0
0
0
13
-100.0%
City departments
18
12
30
19
49
8
57
17
235.3%
State/Federal agencies
0
0
0
0
0
0
0
0
0.096
University of Iowa departments
0
0
0
0
0
0
0
0
011
At Home
1,919
1,957
3,876
Z145
6,021
1,818
7,839
6,916
13.3%
Interlibrary loan
672
313
985
531
1,516
422
1,938
2,045
-5.2%
Deposit collections/Nursing Homes
552
1,425
Tq4
640
2.617
1,265
3,882
1,751
1217%
Jail patrons
1,042
906
1,948
1,019
2,967
1,229
4,196
2,311
81.6%
Total Iowa City
256,434
24Q886
497,320
247,271
744591
257,193
1,001784
736,295
36.05%
Local Contracts
Johnson County
General
17,716
15,283
32,999
16,100
49,099
1Q648
65,747
42,248
55.6%
Downloads
7,644
7,550
15194
7,946
23,140
7,85S
30,995
30,563
1.4%
Preschool/Daycare
0
0
0
0
0
0
0
0
0,0%
At Home
23
20
43
17
60
18
78
78
0.0%
Total Johnson County
25,383
22,853
48,236
24,063
72,299
24,521
96,820
72,889
328%
Hills
General
547
581
1,128
445
1,573
372
1,945
1,394
39.5%
Downloads
202
266
468
258
726
1%
925
613
50.9%
At Home
4
a
12
13
25
4
29
27
7.4%
Total Hills
753
855
1,608
716
2,324
575
2,899
2,034
42.5%
Lone Tree
General
963
626
1,589
See
2,175
927
3,102
2,543
22.0%
Downloads
114
121
235
126
361
103
464
359
292%
At Home
0
2
2
0
2
0
2
4
-50I
Total lane Tree
1,o77
749
1,826
712
2,538
1,030
3,568
2,906
2 A%
University Heights
General
3,359
3,296
6,655
4,111
10,766
3,802
14,568
7,276
100.2%
Downloads
1,441
1,181
2,622
1,578
4,200
1,M7
5,647
5,434
3.996
At Home
0
0
0
0
0
0
0
0
0.0%
Total University Heights
4,800
4,477
9,2A
5,09
14,965
5,249
20,215
12,710
59.0%
Total Local Contracts
32,013
28,934
60,947
31,180
92,127
31,375
123,502
90,539
36.4%
State Contract
Reciprocal/Open Access
Johnson County Libraries
Condvise
12,715
12,230
24,945
11,997
36,942
1;154
49,096
23,722
107.0%
North liberty
8,910
7,384
16,294
6,983
23.277
7,493
30,170
17,815
72.796
Oxford
251
147
398
228
626
204
830
180
361.1%
Solon
1,763
1,427
3,190
635
3,825
573
4,398
Z524
74.2%
Swisher
118
11
129
0
129
3
132
31
32S.8%
Tiffin
1,1%
1,099
2,295
1,300
3,595
1,429
5,024
2,681
87.4%
AIM Downloads(None from North Liberty or Coralville)
16
55
71
481
552
374
926
10
9160.0%
All Other Libraries
Adel
0
0
0
0
0
0
0
20
-100.0%
Ainsworth
4
9
13
6
19
3
?1
8
175.0%
Albia
0
5
5
D
5
0
5
1
400.0%
Altoona
0
0
0
0
0
0
D
0
am
Ames
13
15
28
D
28
0
28
0
0.0%
Anamosa
9
2
11
2D
31
30
61
41
48.8%
Ankeny
41
0
41
0
41
2
43
15
186.7%
Arlington
0
3
3
7
10
23
33
0
0.0%
Atkins
0
0
0
D
0
6
6
0
0.0%
Belle Plains
0
0
0
0
0
0
0
0
01
Bennett
0
0
0
D
0
0
0
0
0.0%
Bettendorf
3
7
t0
2
12
0
12
12
0.0%
Birmingham
0
25
25
0
25
0
25
0
0.051,
Blairstown
0
0
0
D
0
0
0
0
0.0%
Bloomfield
0
0
0
0
0
0
0
349
-100.0%
W
Agenda Item 4A-8
FY22 Circulation by Area & Agency- Annual Report
1 STQ 2NDQ 6MO 3RDQ 9MO 4THQ VTD LVTD %CHG
Boone
0
0
0
0
0
a
0
6
-100.0%
Brcoklyo
0
0
0
0
0
0
0
0
00%
Burlington
47
2
49
5
54
6
60
2
29W.0%
Carroll
a
0
0
0
0
0
0
0
0.0%
Cascade
0
0
0
0
0
0
0
0
0.0%
Cedar Falls
11
9
20
4
24
27
51
73
-30.1%
Cedar Rapids
549
664
1,213
661
1,874
560
Z434
1,133
114,8%
Center Point
0
0
0
D
0
0
0
0
0.0%
Centerville
0
10
10
0
10
0
10
0
0.0%
Central City
0
0
0
0
0
0
0
0
am
Chariton
0
0
0
D
0
0
0
0
0.0%
Charles City
0
0
0
0
0
0
0
0
0.0%
Chelsea
2
3
1
0
1
0
5
0
01M
Clarence
10
11
21
1D
31
51
82
0
0.0%
Clinton
0
0
0
0
0
2
2
0
0.0%
Clive
D
0
0
0
0
0
0
2
-100.036
Coggon
0
0
0
D
0
0
0
0
0.0%
Columbus Ja
13
0
13
0
13
3
16
19
-15.8%
Conesville
0
9
9
0
9
12
21
0
01M
Correll College
540
372
912
27D
1,182
351
1,533
507
202.4%
Council Bluffs
7
19
26
0
26
0
26
0
0.0%
Crawfordsville
0
0
0
0
0
0
0
0
am
Dallas Center
0
0
0
D
0
0
0
0
0.0%
Davenport
32
32
64
84
148
74
222
18
1133.3%
Decorah
0
0
0
0
0
0
0
2
-1W.m
Denison
0
0
0
D
0
0
D
0
0.0%
Des Moines
a
0
0
31
31
49
80
0
0.0%
Dewitt
12
12
24
4
28
0
28
0
0.0%
Donnelson
0
0
0
D
0
0
0
0
0.0%
Drake Community Library
0
0
0
0
0
0
0
2
-1W.0%
Dubuque
0
10
10
D
10
1W
110
0
0.0%
Dunkerton
0
0
0
D
0
0
0
0
0.0%
Earlham
a
0
0
0
0
0
0
0
am
Eldon
0
0
0
21
21
0
21
8
162.5%
Elkader
0
0
0
D
0
0
D
0
0.0%
Ely
9
40
49
14
63
0
63
36
75.0%
Estherville
0
78
78
D
78
0
78
0
00%
Fairfax
22
97
119
107
226
64
2%
0
0.0%
Fairfield
252
254
S0B
204
710
259
969
78
1142.3%
Fort Dodge
0
0
0
0
0
0
0
0
O,M
Fort Madison
0
0
0
D
0
0
0
0
0.0%
Gilman
0
0
0
0
0
0
D
0
0.0%
Glenwood
0
0
0
D
0
0
0
0
00%
Grandview
0
0
0
D
0
0
D
0
0.0%
Gnmes
0
0
0
0
0
1
1
0
0.0%
Grinnell
90
38
128
25
153
26
179
13
1276,9ii
Guthrie Center
0
0
0
D
0
0
0
0
0.0%
Hednck
0
0
0
0
0
0
0
0
0.0%
Hiawatha
218
209
427
147
574
210
7"
609
28, %
Independence
0
0
0
D
0
0
0
0
0.0%
Indianola
0
0
0
D
0
0
0
0
0.0%
Johnston
0
0
0
D
0
0
D
0
00%
Kalona
739
753
1,492
963
2,455
799
3,254
1,224
165.8%
Keokuk
0
0
0
0
0
0
0
0
0.0%
Keosauqua
0
1
1
21
22
36
58
0
0.0%
Keote
7
11
18
2
20
4
24
66
-63.6%
LeClaire
0
0
0
0
0
0
0
0
0.0%
Letts
0
0
0
D
0
0
0
0
00%
Lisbon
94
86
iW
106
286
60
346
22
1472.7%
Lowden
77
W
157
20
17
79
256
154
66.2%
Manchester
0
0
0
D
0
0
0
0
0.0%
Maquoketa
6
6
12
5
17
5
22
0
0.0%
Marengo
506
514
11120
477
1.597
227
1,824
608
2W.0%
Marion
245
146
391
164
555
284
839
192
337.0%
Marshalltown
2
a
10
0
10
4
14
0
0.01
Martelle
0
24
24
D
24
0
24
0
00%
Mason City
3
6
9
D
9
3
12
0
0.0%
Mechanicsville
12
3
15
8
23
11
34
78
-56.4%
Mediapolis
0
0
0
D
0
0
0
0
01M
Milford
0
0
0
D
0
0
0
0
0.0%
Montezuma
0
0
0
0
0
0
0
0
0.0%
Monticello
3
0
3
D
3
26
29
0
0.091,
Montrose
0
0
0
0
0
0
0
0
0.0%
Morning Sun
0
0
0
0
0
0
0
9
-1W.0%
Mount Pleasant
40
20
W
tD
70
47
117
20
485.046
Muscatine
129
55
184
51
235
32
267
147
81.6%
Nevada
0
0
0
0
0
9
9
0
0.0%
New London
0
0
0
D
0
3
3
0
0046
Newton
0
0
0
12
12
4
16
0
0.0%
North English
145
143
288
73
361
267
628
43
1360.5%
Norway
0
0
0
D
0
0
0
3
-iw,m
Odebolt
0
0
0
D
0
0
0
0
0.0%
ill
Agenda Item 4A-9
Py22 Circulation by Area & Agency- Annual Report
1 STQ
2NDQ
6MO
3RDQ
9MO
4THQ
VTD
LVTD
%CHG
Oelweln
0
0
0
0
0
0
0
0
00%
Osceola
0
0
0
0
0
0
0
0
00%
Oskaloosa
0
1
1
3
4
0
4
0
0.03C
Ottumwa
0
31
31
74
105
116
221
0
00%
Oxford Junction
0
0
0
1
1
0
1
0
0.0%
Parnell
5
0
5
D
5
0
5
0
0.0%
Pella
0
0
0
0
0
0
0
0
00%
Pleasant Hill
0
0
0
0
0
0
0
0
0.0%
Reinbeck
0
0
0
0
0
0
0
0
0.0%
Richland
0
5
5
0
5
0
5
0
00%
Riverside
979
759
1,738
823
2,561
666
3,221
1,637
97.1%
Robins
0
0
0
1
1
4
5
0
0.0%
Rockwell
1
1
2
0
2
0
2
0
0064
Scott Co (Eldndge)
0
0
0
0
0
0
0
0
0.0%
Scranton
2
0
2
0
2
0
2
8
-95.0%
Sellsburg
0
0
0
0
0
0
0
0
00%
Sigoumey
3
0
3
D
3
0
3
3
0.0%
Sioux City
0
0
0
0
0
5
5
8
-37.5%
Sioux Rapids
0
0
0
D
0
0
0
0
0064
South English
1
0
1
9
10
0
10
10
0.0%
Spirit Lake
0
0
0
0
0
0
0
0
0.0%
Springville
0
0
0
4
4
0
4
0
00%
Stanwood
0
0
0
2
2
0
2
0
0.0%
Tama
D
0
0
3
3
17
20
0
0.0%
Tipton
480
290
770
1%
965
2%
1,265
394
221.1%
Toledo
0
0
0
D
0
0
0
0
0.0%
freer
D
0
0
0
0
0
0
0
D.o%
Urbandale
0
0
0
0
0
25
25
8
212.5%
Van Horne
0
0
0
D
0
0
0
0
0.0%
Van Meter
0
0
0
0
0
0
0
0
00%
Victor
17
26
43
0
43
3
46
54
-148%
Vinton
0
0
0
D
0
0
0
119
-iw.0%
Wapello
a
0
0
0
0
0
0
0
0.0%
Washington
622
5%
1,221
666
1,887
587
ZA24
1,774
39.5%
Waterloo
5
17
22
9
29
22
51
36
41. %
Waukee
0
0
0
1
1
0
1
0
0.0%
Waukon
0
0
0
D
0
0
0
0
0096
Waverly
0
0
0
9
9
5
14
0
0.0%
Webster City
0
0
0
97
97
0
97
0
0.0%
Wellman
235
232
467
370
837
512
1,349
501
1693%
Wellsburg
0
0
0
0
0
4
4
0
0.0%
West Branch
1,104
740
11844
883
2,727
857
3,584
2,451
46.2%
West Des Moines
3
0
3
0
3
0
3
3
00%
West Liberty
E69
4%
1,155
604
1,759
662
2,421
1,680
44.1%
West Point
0
0
0
60
60
59
119
0
0.0%
What Cheer
2
0
2
D
2
0
2
3
-333%
Williamsburg
584
429
1,013
338
1,351
310
1,661
851
95.2%
Wilton
416
306
722
337
1.059
339
1,396
493
183.6%
Winfield
30
18
48
T
55
6
61
T
771A%
Winterset
0
0
0
0
0
0
0
0
0.0%
Winthrop
0
0
0
0
0
0
0
0
0.0%
Zearing
0
0
0
0
0
0
0
0
0.0%
Total ReciD/Ooen Access 34.120 30.104 64.220 29653 93873 304W 124.371 62,586 987%
Total Circulation 322,572 299,953 622,487 308,105 930,591 319,282 1,249,912 889,432 40.5%
(including E-Downloads, not in-house)
IiN
Agenda Item 4A-10
aW,* IOWA CITY
f-w PUBLIC LIBRARY
FY22 Circulation by Type & Format- Annual Report
Cateaory YTD % Total Last YTD % of Total % Chancre
Adult Materials
General Fiction/Fiction Express
95,969
11.7%
66,169
10.5%
45.0%
Mystery
30,036
3.7%
21,278
3.4%
41.2%
Science Fiction
16,710
2.0%
11,002
1.7%
51.9%
Book Club Kits (10 items per kit)
54
0.0%
47
0.0%
14.9%
Young Adult Fiction
18,968
2.3%
14,811
2.4%
28 1%a
Comics
34,692
4.2%
16,456
2.6%
110.8%
Large Print
10,810
1.3%
7,556
1.2%
43.1%
Books in Other Languages
804
0.1%
223
0.0%
260.5%
Total Fiction
208,043
25.3%
137,542
21.8%
51.3%
Express/Nonfiction
1,414
0.2%
295
0.0%
379.3%
Large Print Nonfiction
1,679
0.2%
919
0.1%
82.7%
000 - General/Computers
2,815
0.3%
1,740
0.3%
61.8%
100 - Psychology/Philosophy
10,982
1.3%
6,455
1.0%
70.1%
200 - Religion
5,451
0.7%
3,610
0.6%
51.0%
300 - Social Sciences
19,122
2.3%
14,508
2.3%
31.8%
400 - Language
1,894
0.2%
814
0.1%
132.7%
500 - Science
6,877
0.8%
4,421
0.7%
55.6%
600 - Applied Technology
36,363
4.4%
25,502
4.0%
42.6%
700 - Art & Recreation
20,564
2.5%
13,318
2.1%
54.4%
800 - Literature
9,631
1.2%
6,849
1.1%
40.6%
900 - History & Travel
17,089
2.1 %
11,348
1.8%
50.6%
Biography
7,032
0.9%
6,679
1.1%
5.3%
Magazines 5,860 0.7% 2,923 0.5% 100.5%
Total Miscellaneous 5,860 0.7% 2,923 0.5% 100.5%
Total Adult Print 354,816 43.2% 236,923 37.6% 49.8%
Art to Go
1,457
0.2%
616
0.1%
136.5%
DVD (Movies/TV)
135,753
16.5%
76,689
12.2%
77.0%
Express/DVD
1
0.0%
340
0.1%
-99.7%
Nonfiction DVD
8,443
1.0%
6,404
1.0%
31.8%
Fiction on Disc
5,135
0.6%
3,413
0.5%
50.5%
Nonfiction on CD
2,259
0.3%
1,515
0.2%
49.1%
Compact Disc (Music)
23,254
2.8%
12,701
2.0%
83.1%
Young Adult Video Games
7,252
0.9%
3,402
0.5%
113.2%
Circulating Equipment
573
0.1%
607
0.1%
-5.6%
Discovery Kits
19
0.0%
31
0.0%
-38.7%
Total Nonprint
184,146
22.4%
105,718
16.8%
74.2%
13
Agenda Item 4A-11
FY22 Circulation by Type & Format
Cateaory YTD % Total Last YTD % of Total % Chanae
Adult E-Audio # Downloads
96,291
11.7%
87,696
13.9%
9.8%
Adult E-Book # Downloads
100,455
12.2%
111,080
17.6%
-9.6%
Adult E-Magazines
13,171
1.6%
22,565
3.6%
-41.6%
Adult E-Music # Downloads/Local Music Project
32
0.0%
66
0.0%
-51.5%
Adult E-Newspapers
14,129
1.7%
13,315
2.1%
6.1%
Adult E-Video Streaming: Library Channel
57,962
7.1%
52,379
8.3%
10.7%
Total Adult E-Downloads
282,040
34.4%
287,101
45.6%
-1.8%
Total Adult Circulation
821,002
100.0%
629,742
100.0%
304%11
Children's Materials
Fiction
65,908
15.3%
43,792
16.6%
50.5%
Comics
55,458
12.9%
24,087
9.1%
130.2%
Holiday
2
0.0%
5,325
2.0%
-100.0%
jLarge Print Fiction
943
0.2%
643
0.2%
46.7%
Picture: Big, Board, Easy
126,822
29.4%
74,437
28.2%
70.4%
Readers
53,638
12.4%
23,895
9.1%
124.5%
Nonfiction & Biography
54,970
12.7%
29,904
11.3%
83.8%
jLarge Print Nonfiction
29
0.0%
23
0.0%
26.1%
Total Children's Print
357,770
82.9%
202,106
76.6%
77.0%
Video/DVD/Blu-Ray
29,069
6.7%
14,316
5.4%
103.1%
Books on Disc
1,501
0.3%
960
0.4%
56.4%
Read -Along set
10,145
2.4%
2,596
1.0%
290.8%
Children's Music
1,323
0.3%
750
0.3%
76.4%
Children's Video Games
1,382
0.3%
861
0.3%
60.5%
Read with Me Kits
501
0.1%
357
0.1%
40.3%
Games & Toys
2,125
0.5%
614
0.2%
246.1%
jDiscovery Kits
60
0.0%
51
0.0%
17.6%
Total Children's Nonprint
46,106
10.7%
20,505
7.8%
124.9%
j E-Audio # Downloads
9,510
2.2%
11,396
4.3%
-16.5%
j E-Book # Downloads
18,181
4.2%
29,732
11.3%
-38.9%
Total Children's E-Downloads
27,691
8.4%
41,128
19.5%
-32.7%
Total Children's
431,567
100.0%
263,739
100.0%
63.6%
All Circulation by Type/Format
All Fiction
330,354
26.3%
211,389
23.6%
56.3%
All Nonfiction and Biography
195,912
15.6%
126,385
14.1%
55.0%
Picture books & Readers
180,460
14.4%
98,332
11.0%
83.5%
Magazines
5,860
0.5%
2,923
0.3%
100.5%
Total Print
712,586
56.7%
439,029
49.0%
62.3%
Agenda Item 4A-12
FY22 Circulation by Type & Format
Category YTD % Total Last YTD % of Total % Change
Toys
Art
DVD (Fiction, Nonfiction, & Express)
CD (Music)
Books on CD (Fiction & Nonfiction)
Read -Along Set
Video Games
Read with Me Kits
Discovery Kits
2,125
0.2%
614
0.1%
246.1%
1,457
0.1%
616
0.1%
136.5%
173,266
13.8%
97,749
10.9%
77.3%
24,577
2.0%
13,451
1.5%
82.7%
8,895
0.7%
5,888
0.7%
51.1%
10,145
0.8%
2,596
0.3%
290.8%
8,634
0.7%
4,263
0.5%
102.5%
501
0.0%
357
0.0%
40.3%
79
0.0%
82
0.0%
-3.7%
Circulating Equipment
573
0.0%
607
0.1%
-5.6%
Total Nonprint
230,252
18.3%
126,223
14.1%
82.4%
Total E-Downloads
309,731
24.7%
328,229
36.6%
-5.6%
Total In House/Undefined
3,162
0.3%
2,297
0.3%
37.7%
Total Adult Materials (including a items)
821,002
65.4%
629,742
70.3%
30.4%
Total Children's(including a items
431,567
34.4%
263,739
29.4%
63.6%
Grand Total
Adult + Children's + Undefined
1,255,731
100.0%
895,778
100.0%
40.18%
15
Agenda Item 4A-13
,Oft4IOWA CITY
sjW PUBLIC LIBRARY
FY22 Output Statistics- Annual Report
Ql
Q2
Q3
Q4
YTD
Last YID
%Change
Library Services: Provide library facilities, materials, and equipment.
A. Downtown Building Use
Total Hours Open
858
827
858
857
3,400
1,915
77.5%
People into the Building
85,219
82,996
87,275
120,449
375,939
102,692
266.1%
Average Number Per Hour
99.3
100.4
101.7
140.5
110.6
54
106.2%
Bookmobile Use
Bookmobile Total Hours Open
220
208
227
266
920
263
250.0%
People on Bookmobile
3,981
3,175
2,831
5,050
15,037
2,328
545.9%
Average Number per Hour
18
15
12
19
16
9
84.6%
Total Downtown & Bookmobile Hours Open
1,078
1,035
1,085
1,123
4,320
2,178
98.4%
Total People Downtown & on Bookmobile
89,200
86,171
90,106
125,499
390,976
105,020
272.3%
Total Average Number per Hour
83
83
83
112
90
48
87.7%
B. Meeting Rooms
Number of Non -Library Meetings
101
191
160
281
733
0
0.0%
Estimated Attendance
2,689
4,544
2,545
6,765
16,543
0
0.0%
Equipment Set-ups
32
21
27
a
128
0
0.0%
Group Study Room Use
794
1,282
1,529
1,436
5,041
0
0.0%
Lobby Use
0
0
0
1
1
0
0.0%
C. Equipment Usage
Photocopies by Public
5,020
4,824
4,330
5,003
19,177
2,423
691.5%
Pay for Print Copies
10,864
13,048
12,286
10,281
46,479
10,070
361.6%
is Checkouts by SelfCheck70.9%
72.0%
71.1%
70.5%
71.1%
20.016
51.2%
D. Downtown Use of Electronic Materials
Listening/Viewing/Tablets/laptops Sessions
57
141
142
68
408
0
0.0%
E. Ride'N'Read
Bus Passes Distnbuted Downtown
347
412
468
7"
1,971
489
303.1%
F. Services During Library Closure
Patrons Using Mail
0
0
0
0
0
10,480
-100.0%
Patrons Using Curbside
0
0
0
0
0
10,694
-300.0%
Items Checked Out
0
0
0
0
0
194,179
-100.0%
Materials Paged
0
0
0
0
0
137,647
-100.0%
Missed Curbside Appointments
0
0
0
0
0
598
-500.0%
Hours Assisting Patrons (Curbside)
0
0
0
0
0
575
-100.0%
G. Book Bundles
Children's
0
0
0
0
0
1,476
-100.0%
Teen's
0
0
0
0
0
64
-100.0%
Adult's
0
0
0
0
0
128
-ID0.0%
Total Book Bundles
0
0
0
0
0
1,668
-100.0%
H. To Go Kits
Childrens
3,097
650
0
0
3,747
8,055
-53.5%
Tween's
100
0
0
0
300
417
-7&0%
Teen's
36
25
30
13
104
188
-44.7%
Adult's
52
IS
0
0
67
199
-66.3%
Total TO Go Kits
3,285
690
30
13
4,018
8,959
-54.6%
Lending Services: Lend materials for home, school, and office use.
A. Circulation Downtown
315,147
294,419
302,148
311,667
1,223,381
884,060
38.4%
(Materials plus equipment; includes eAudio; does not include items circulated in-house.)
Percent AIM Circulation Downtown
1.27%
1.51%
1."%
1.29%
1.29%
1.50%
-14.0%
Circulation on Bookmobile
7,425
5,534
5,956
7,402
26,317
5,423
385.3%
Percent AIM Circulation on Bookmobile
0.22%
0.26%
0.24%
0.18%
0.18%
0,00%
0.0%
Total Circulation Downtown & Bookmobile
322,572
299,953
308,104
319,069
1,249,698
889,483
40.5%
Percent AIM Total Circulation Downtown & Bookmobile
1.46%
1.74%
1.65%
1.44%
1.44%
1.61%
-10.5%
Average Total Circulation Downtown & Bookmobile Per Hour
367
356
352
364
360
462
-22.1%
iu.
Agenda Item 4A-14
QS
Q2
Q3
Q4
YTD
Last YTD
% Charge
B. Circulation by Type of Material (includes downloads, does not Include mending, lost, etc.)
Adult Materials 205,256
198,071
206,722
210,953
821,002
629,742
30.4%
Children's Materials 116,895
102,839
102,687
109,146
431,567
263,739
63.6%
Percent Children's 37.1%
34.9%
34.0%
35.0%
35.3%
29.8%
18.2%
Non -Print 60,252
58,178
56,479
55,343
230,252
126,223
82.4%
Percent Non -print 19.1%
19.8%
18.7%
17.8%
18.8%
14.3%
31.8%
Equipment loans 251
152
84
85
573
6W
-5.6%
Downloads 73,283
73,918
80,445
82,085
309,731
328,229
-5.6%
C. Circulation by Residence of User (Downtown & Bookmobile) 322,572
299,953
308,104
3191
1,249,698
989,483
40.5%
(Materials plus equipment, includes downloads; does not include items circulated in-house.)
Iowa City 249,984 236,021 241,963 250,693 978,661 731,557 33.8%
Local Contracts
Hills
753
855
716
575
2,899
2,034
42.5%
Hills as%of All
0.23%
0.3%
0.2%
0.2%
0.23%
0.23%
1.4%
Johnson County(Rural)
25,383
22,853
24,063
24,521
96,820
72,889
32.8%
Johnson County as%of All
7.87%
7.6%
7.8%
7.7%
7,75%
8,19%
-5.5%
Lone Tree
1,077
749
712
1,030
3,568
2,906
22.8%
Lone Tree as%of All
0.33%
0.25%
0.23%
0.32%
0.29%
0.33%
-116%
University Heights
4,800
4,477
5,689
5,249
20,215
12,710
59.0%
University Heights as%of All
1.49%
1.49%
1.85%
1.65%
1.62%
1.43%
13.2%
Total Local Contracts
32,013
28,934
31,180
31,375
123,502
90,539
36.4%
State Contracts- Open Access
Coralville
12,715
12,230
11,997
12,154
49,096
23,722
107.0%
Cedar Rapids
549
664
661
560
2,434
1,133
114.8%
Other Open Access
20,856
17,210
16,995
17,780
72,841
37,735
93.0%
Total Open Access
34,120
30,104
29,653
30,494
124,371
62,590
98.7%
Open Access as%of All
10.6%
10.0%
9.6%
9.6%
10.0%
7.0%
41.4%
D. Interlibrary Loans
Loaned to Other Libraries
289
242
29S
261
1,077
893
20.6%
Percent of Requests Filled
31.5%
26.2%
24.5%
27.6%
27.3%
28.1%
-2.9%
Total Borrowed From Other Libraries
787
732
847
783
3,149
2,312
36.2%
Percent of Requests Filled
88.0%
86.7%
87.9%
88.2%
87.7%
87.8%
-0.1%
Books/Periodicals/AV Borrowed
785
728
839
779
3,131
2,293
36.5%
Photocopy Borrow Requests Filled
2
4
8
4
18
19
-5.3%
E. Reserves Placed with Innovative - Materials
35,986
32,772
36,534
33,133
139,425
229,295
-39.4%
*Overdrive has not reportedfullldled reserve information since July 2020.
F. Downloadable Media
Resident Cards By Area
Iowa City
63,291
62,154
67,848
70,126
263,419
280,174
-6.0%
Hills
192
233
257
199
871
529
64.7%
Johnson County
7,521
7,365
7,750
7,648
30,294
29,523
2.6%
Lone Tree
114
121
124
103
462
359
28.7%
University Heights
1,374
1,0g4
1,384
1,381
5,223
Si
1.5%
Total
72,492
70,957
77,363
79,447
300,259
315,733
4.9%
Student AIM Cards by Area
Iowa City
1,800
2,487
2,209
1,981
8,477
11,076
-23.5%
Hills
123
185
196
207
711
1,040
-31.6%
Johnson Count
10
33
1
10
54
84
-35.7%
Lone Tree
0
0
2
0
2
0
0.0%
University Heights
67
97
194
66
424
286
48.3%
Open Access
16
55
481
374
926
10
91(1
Total
2,016
2,857
3,083
2,638
10,594
12,496
-15.2%
All Cards by Area
Iowa City
65,091
64,641
70,057
72,107
271,896
291,250
-6.6%
Hills
315
418
453
396
1,582
1,569
0.8%
Johnson Count
7,531
7,398
7,751
7,658
30,339
291
2.5%
Lone Tree
114
121
126
103
464
359
29.2%
University Heights
1'"1
1,181
1,578
1,447
5,647
5,434
3.9%
Open Access
16
55
491
374
926
10
9160.0%
Total
74,493
73,759
79,965
81,711
309,928
328,220
-5.6%
i■A
Agenda Item 4A-15
QS
Q2
Q3
Q4
YTD
Last YiD
% Change
By Demographic
Adult
67,105
66,958
73,318
75,781
283,162
287,101
-1.4%
Children's
7,403
6,856
7,128
6,304
27,691
41,128
-32.7%
Total
74,508
73,814
80,446
82,085
310,853
328,229
-5.3%
Number of Items Owned (Cumulative)
E-Audio Items Available
12,751
13,055
13,395
13,759
13,759
12p62
10A%
E-Book Items Available
26,128
26,259
22,541
26,577
26,577
25,945
2.4%
E-Music
47
47
47
47
47
47
0.0%
E-Magazines
3,703
3,928
4,077
4,204
4,204
12
34933.3%
E-Newspapers
3
3
3
3
3
3
0.0%
Total Items
42,632
43,292
40,063
44,590
44,590
38,469
15.9%
Information Services: Furnish information, reader advisory, and
reference assistance.
A. Reference Questions Answered
5,232
5,208
7,231
7,012
24,683
12,108
103.9%
Reference Questions
Reference Desk
2,439
2,478
3,211
3,186
11,314
4,201
169.3%
Help Desk
443
546
1,384
935
3,308
997
231.8%
Curbside Questions
0
0
0
0
0
569
-100.0%
Switchboard
833
901
856
790
3,390
4,419
-23.5%
Bookmobile
110
60
262
256
688
101
581.2%
On -Call Tech Help
Public
38
39
52
28
157
103
52.4%
Total Tech Help Questions
38
39
52
28
1S7
103
52.4%
Children's Desk
Reference Questions
1,361
1,180
1,460
1,813
5,814
1,547
275.8%
Request to Pull Books (Community)
8
4
6
4
22
171
-87A%
Total Children's Questions
1,369
1,184
1,466
1,817
5,836
1,718
239.7%
B. Electronic Access Services
Computer Services
Pharos Internet (Downtown In House computer use)
4,536
6,280
8,870
11,253
30,939
3,550
771.5%
Wifi Interne Use Downtown
8,506
2,920
2,480
5,380
19,286
17,972
7.3%
Total Interne Use
13,042
9,2D0
11,350
16,633
50,225
21,522
133.4%
Website Access
ICPL Website
4 Pageviews of Homepage
79,792
78,916
84,407
80,439
323,554
327,140
-1.1%
4 Pageviews of Entire Site (Doesn't include catalog)
200,115
211,853
232,385
228,934
873,287
949,339
-8.0%
4 Visits (Does include catalog(
123,680
145,137
149,024
146,922
564,763
542,892
4.0%
Catalog Access
4 Pageviews for ICPL Catalog
392,640
416,244
446,354
407,203
1,662,441
1,877,901
-11.5%
4 Pageviews for Overdrive
411,836
387,308
405,821
378,249
1,583,214
2,024,752
-21.8%
Total Catalog Access
804,476
803,552
852,175
785,452
3,245,655
3,902,653
-16.8%
*Overdrive does not count pogeviews through the Libby or Overdrive
Apps.
ICPL Mobile App Use
30,434
36,825
44,013
45,375
156,647
17,285
806.3%
External Sites
4 Pageviews for Beanstack
15,589
5,558
4,967
15,617
41,731
40,250
3.7%
Total Website Access
1,050,614
1,057,788
1,133,540
1,075,378
4,317,320
4,909,527
-12.1%
Subscription Databases Accessed
Total In -House
868
1,415
1,349
2,215
5,847
1,998
192.6%
Total Remote
45,020
48,934
48,986
43,082
186,022
359,618
-48.1%
TOTAL
45,888
50,349
50,335
45,297
191,869
360,616
-46.8%
C. Total Switchboard Calls Received
Total Library Calls
3,277
2,959
3,419
3,069
12,724
16,354
-22.2%
Other Questions (Directional and account questions, meeting room
booking, email added FY16.)
4,033
2,684
3,116
2,695
12,528
18,080
-30.7%
Transferred Calls
586
581
803
735
2,705
2,053
31.8%
Pamphlets Distributed Downtown
5,325
4,730
5,180
5,660
20,895
7,180
191.0%
Federal Tax Forms Distributed
. . .
. . .
. . .
586
586
830
0.0%
VITA Patrons Assisted
. . .
. . .
. . .
0
0
0
0.0%
iU
Agenda Item 4A-16
Ql
Q2
Q3
Q4
YTD
Last YTD
% Change
Alerting Services: Promote awareness of the library and use of its resources.
A. Publications
Number of Publications Printed (Jobs) 38
51
88
57
234
118
98.3%
Copies Printed for Public Distribution 103,099
14,315
14,415
82,040
213,868
221,092
-3.3%
Number of Online Newletters Subscribers 3,029
3,122
3,131
3,192
3,192
2,948
8.3%
Number of Online Newsletter Distribution 2,970
2,943
2,913
2,957
2,957
2,936
OJ%
C. Displays
32
36
37
42
147
55
167.3%
In -House
27
28
32
33
120
46
160.9%
Other Groups
4
8
5
8
25
3
733.3%
Off -site locations
1
0
0
1
2
6
-66.7%
F. Homepage/Social Media
Homepage Banner Posts
35
51
56
a8
190
182
4A%
Homepage Banner Clicks
142
462
282
364
1,250
1,050
19.0%
Media Releases Opened
4,965
7,941
4,816
8,158
25,780
816
3059.3%
Media Releases Sent
7
10
9
8
34
0
OD%
Total Newsletters Opened -Unique Users
0
0
1,114
1,320
1,320
0
0.0%
Facebock,Twitter, Pinterest Followen(Cumulative)
17,260
16,796
16,945
17,110
17,110
16,633
2.9%
New Facebook, Twitter, and Pinterest Followers
124
106
140
233
603
120
402.5%
'Began trocking'Medla Releases Sent'& 'Total Newsletters Opened -Unique
Users' in February, 2022.
Outreach Services: Provide library service to people who cannot get
to the library building.
A. At Home Services
Packages Sent
676
567
696
688
2,625
2,123
23.7%
Items Loaned (No renewals)
1,946
1,987
2,175
1,840
7,948
7,025
13.1%
Registered At Home Users (Cumulative)
249
265
271
260
260
251
3.6%
New Users Enrolled
5
16
9
4
34
68
-50.0%
People Served (Average of monthly count)
68
66
68
60
66
59
12.0%
B. Jail Service
People Served
138
219
217
247
821
379
116.6%
Items Loaned (No renewals)
1,042
906
1,019
1,229
4,196
2,311
81.6%
C. Deposit Collections
Locations (Cumulative)
24
24
25
2
2
22
-90.9%
Items Loaned
270
540
270
540
1,620
720
125.0%
Items Donated to Permanent Collections
773
583
1,251
720
3,327
1,052
216.3%
D. Remote Backdrop Use
Remote as Percent of All Items Checked In
15.0%
15.2%
0.0%
25.2%
12.4%
22.6%
'Does not include renewals or in-house.
' The remote bookdrop was used in FY21 but not counted.
Group and Community Services: Provide library service to groups, agencies, and
organizations.
A. Adult Programs
Programs
30
53
64
83
230
77
198.7%
In Person Attendance
477
826
782
631
2,716
1,391
95.3%
Virtual Attendance
0
0
0
61
61
0
0.0%
Outreach Programs
1
0
6
6
13
0
0.0%
Outreach In Person Attendance
36
0
43
21
100
0
0.0%
Outreach Virtual Attendance
0
0
0
0
0
0
0.0%
B. Young Adult Programs
Programs
14
29
70
63
176
4
4300.0%
Programs In Person Attendance
62
156
216
404
838
57
1370.2%
Programs Virtual Attendance
0
0
191
IS
206
0
0.0%
Outreach Programs
3
1
0
7
11
52
-78.8%
Outreach In Person Attendance
27
13
0
339
379
582
-34.9%
Outreach Virtual Attendance
0
0
0
43
43
0
0.0%
C. Children's Programs
Programs
101
148
145
1"
542
374
44.9%
In Person Attendance
3,456
4,043
4,530
7,197
19,226
2,378
708.5%
Virtual Attendance
0
0
0
0
0
0
0.0%
Outreach Programs
32
50
45
86
213
88
142.0%
Outreach In Person Attendance
708
1,0D9
818
1,601
4,136
1,745
137.0%
6
Agenda Item 4A-17
QS
Q2
Q3
Q4
YTD
Last YTD
% Change
D. Library Tours and Classes
Number
30
63
63
65
221
48
360.4%
In Person Attendance
194
799
893
930
2,816
487
478.2%
Virtual Attendance
0
0
0
0
0
0
0.0%
E. Consulting for Area Groups
3
0
0
0
3
2
50.0%
F. Total Number of Program Content Recordings
Children's Recordings
22
46
45
21
134
183
-26.8%
Young Adult Recordings
1
1
0
0
2
6
-66.7%
Adult Recordings
6
39
11
23
79
46
71.7%
All Ages/ Other Recordings
3
4
0
2
9
5
80.0%
Total Virtual Program Recordings
32
90
56
46
224
240
-6.7%
G. Total Number of Views of Program Content Recording
Instagram
355
0
0
0
355
19,455
-98.2%
Facebook
897
935
73
242
2,147
35,628
-94.0%
Youtube
12,001
12,604
14,847
18,506
57,958
51,620
12.3%
Total Virtual Program Views
13,253
13,539
14,920
18,748
60,460
106,703
-43.3%
'Virtual program views were tracked by age group beginning in February 2022.
Control Services: Maintain library resources through borrower registration, overdue notices, equipment training, and controlling valuable materials.
A. Library Cards Issued
1,603
1,030
1,056
1,446
5,135
3,778
35.9%
Iowa City
1,248
844
830
1,133
4,055
3,006
34.9%
Percent Iowa City
77.9%
91.9%
78.6%
78.4%
79.0%
79.6%
-0.B%
Local Contracts
Hills
6
7
1
5
19
15
26.7%
Johnson County(Rural)
51
23
35
46
155
123
26.0%
Lone Tree
4
1
2
2
9
12
-25.0%
University Heights
12
6
5
4
27
13
107.7%
State Contract - Open Access
Coralville
76
51
60
92
279
198
40.9%
Cedar Rapids
14
10
13
16
53
34
55.9%
Other Open Access
192
88
110
148
538
377
42.7%
Total Open Access
282
149
183
256
870
609
42.9%
Open Access as%of All
17.6%
14.5%
17.3%
17.7%
16.9%
16.1%
5.1%
B. Total Registered Borrowers(Cumulative) 44,290 43,991 43,178 43,154 43,154 45,755 -5.7%
If At Home Users Registered(Cumulative) 249 265 271 260 260 251 3.6%
g AIM Users (Cumulative) 0 14,503 14,605 14,605 14,605 14,333 1.9%
•AIM library cards are not counted as registered borrowers, and are not included in total registered borrowers.
C. Overdue Notices
Items Searched to Verify Claim of Return
81
52
50
46
229
399
-42.6%
Total First Notices (Items)
10,646
10,160
11,019
10,357
42,182
23,089
82.7%
Total Second Notices (items)
4,764
4,812
5,341
5,313
20,230
12,105
67.1%
Bills-Public(items)
2,250
2,798
2,865
2,966
10,879
6,281
73.2%
20
Agenda Item 4A-18
QW,* IOWA CITY
i�ft PUBLIC LIBRARY
Cardholders by Place of Residence
As of July 1, 2022
Umsersrty
Heig
1.1
Johnson
County
16.8%
Other
4.0%
Hills
Rural 0.4%
Johnson Lone free
county o
8.0% .z%
Location
Number of Cards
Total %of Total
Iowa City
39,452 69.5%
Residents
31,170
AIM
7,828
Homebound
232
Institutions
44
Temporary
178
LOCAL CONTRACTS
Rural Johnson County
4,528 8.0%
Residents
3,212
AIM
1,312
Homebound
3
Institutions
1
Hills
218
0.4%
Residents
140
AIM
77
Homebound
1
Institutions
0
University Heights
601
1.1%
Residents
558
AIM
41
Homebound
1
Institutions
1
Lone Tree
130
0.2%
Residents
126
........................
AIM
3
Homebound
1
Institutions
0
Johnson County Open Access
9,513
16.8%
................................
Coralville Resident
2,592
Coralville AIM
2,423
North Liberty
1,279
North Liberty AIM
2,664
Oxford
38
Solon
140
Swisher
16
Tiffin
358
Institutions
3
Open Access 2,188
Open Access AIM 103
Total Cards 56,733 100.0%
21
Agenda Item 4A-19
:ems IOWA CITY
4{,gW PUBLIC LIBRARY
Materials Added Report
FY22 4th Quarter
New
Added
Total
ADULT MATERIALS
Gifts
WD
%Gifts
%New
Titles
Copies
Added
TOTAL FICTION
807
678
1485
0
1399
0.0
54.3
Fiction
611
455
1066
0
1070
0.0
57.3
Fiction Express
0
15
15
0
25
0.0
0.0
Large Print Fiction
43
7
50
0
17
0.0
86.0
Young Adult Fiction
153
201
354
0
287
0.0
43.2
TOTAL COMICS
46
116
162
0
57
0.0
28.4
TOTAL NONFICTION
942
418
1360
3
2092
0.2
69.3
Nonfiction
929
377
1306
3
1845
0.2
71.1
Nonfiction Express
0
40
40
0
65
0.0
0.0
Large Print Nonfiction
12
1
13
0
70
0.0
92.3
Reference
1
0
1
0
112
0.0
100.0
BOOKS IN OTHER
25
0
25
0
2
0.0
100.0
LANGUAGES
MAGAZINES
0
0
0
0
3
0.0
0.0
TOTAL PRINT
1820
1212
3032
3
3553
0.1
60.0
TOTAL AUDIO
18
2
20
0
545
0.0
90.0
Music Compact disc
13
1
14
0
325
0.0
92.9
Fiction on disc
3
0
3
0
220
0.0
100.0
Nonfiction On Disc
2
1
3
0
0
0.0
66.7
TOTAL VIDEO
173
314
487
0
1369
0.0
35.5
DVD Movie
90
181
271
0
485
0.0
33.2
DVD TV
24
121
145
0
565
0.0
16.6
DVD Nonfiction
59
12
71
0
319
0.0
83.1
DVD Express
0
0
0
0
0
0.0
0.0
`Wa
Agenda Item 4A-20
ART
8
0
8
0
2
0.0
100.0
BOOK CLUB KITS
0
0
0
0
0
0.0
0.0
YA VIDEO GAMES
15
2
17
0
16
0.0
88.2
CIRCULATING
0
15
15
0
33
0.0
0.0
EQUIPMENT
DISCOVERY KITS
0
0
0
0
0
0.0
0.0
TOTAL NONPRINT
214
333
547
0
1965
0.0
39.1
eAUDIO
452
843
1295
0
44
0.0
34.9
eBOOKS
928
526
1454
0
261
0.0
63.8
eMUSIC
0
0
0
0
0
0.0
0.0
eMAGAZINES
0
0
0
0
0
0.0
0.0
ONLINE REFERENCE
1
0
1
0
0
0.0
100.0
DIGITAL VIDEOS
12
0
12
0
0
0.0
100.0
TOTAL DIGITAL
1393
1369
2762
0
305
0.0
50.4
TOTAL ADULT 3427 2914 6341 3 5823 0.0 54.0
CHILDREN'S
New
Added
Total
Gifts
WD
%Gifts
%New
MATERIALS
Titles
Copies
Added
jEASY
354
450
804
3
668
0.4
44.0
jBoard Books
58
152
210
0
142
0.0
27.6
jE (Picture Books)
235
239
474
3
488
0.6
49.6
jReader
61
59
120
0
27
0.0
50.8
jBig Book
0
0
0
0
11
0
0.0
jFICTION
179
165
344
0
466
0.0
52.0
jCOMICS
68
314
382
0
167
0.0
17.8
jNONFICTION
249
85
334
0
248
0.0
74.6
jLARGE PRINT
7
1
8
0
5
0.0
87.5
23
Agenda Item 4A-21
jPROGRAM
4
1
5
0
7
0.0
80.0
COLLECTION
1877
45.9
TOTAL jPRINT
.` 861
1016
3
1561
0.2
jAUDIO
30
2
32
0
6
0.0
93.8
jCompact disc
0
0
0
0
2
0
0
jRead Along Set
30
0
30
0
4
0.0
100.0
jBooks on Disc
0
2
2
0
0
0.0
0.0
jDVD
24
67
91
0
189
0.0
26.4
jTOYS
0
1
1
0
45
0.0
0.0
STORYTIME KITS
0
0
0
0
0
0
0
jDISCOVERY KITS
0
0
0
0
2
0
0
jVIDEO GAMES
0
0
0
0
9
0
0
TOTAL jNONPRINT
54
70
124
0
251
0.0
43.5
jeAUDlO
78
4
82
0
10
0.0
95.1
jeBOOKS
238
5
243
0
212
0.0
97.5
jeMAGAZINES
0
0
0
0
0
0.0
0.0
TOTAL jDIGITAL
316
9
325
0
222
0.0
97.2
TOTAL JUVENILE
1231
1095
2326
0.0
52.9
3
2034
TOTAL ADDED 4658 4009 8667 6 7857 0.0 53.7
24
Agenda Item 4A-22
a`��s IOWA CITY
itAW PUBLIC LIBRARY
Materials Added Report
FY22 Cumulative
New
Added
Total
ADULT MATERIALS
Gifts
WD
%Gifts
%New
Titles
Copies
Added
TOTAL FICTION
3363
2734
6097
6
7522
0.1
55.2
Fiction
2539
2202
4741
6
6212
0.1
53.6
Fiction Express
0
156
156
0
110
0.0
0.0
Large Print Fiction
221
34
255
0
342
0.0
86.7
Young Adult Fiction
603
342
945
0
858
0.0
63.8
TOTAL COMICS
247
563
810
0
683
0.0
30.5
TOTAL NONFICTION
3824
1784
5608
10
9115
0.2
68.2
Nonfiction
3744
1550
5294
8
8608
0.2
70.7
Nonfiction Express
1
200
201
0
133
0.0
0.5
Large Print Nonfiction
73
3
76
0
82
0.0
96.1
Reference
6
31
37
2
292
5.4
16.2
BOOKS IN OTHER
39
0
39
0
102
0.0
100.0
LANGUAGES
MAGAZINES
3
0
3
0
5
0.0
100.0
TOTAL PRINT
7476
5081
12557
16
17427
0.1
59.5
TOTAL AUDIO
135
14
149
1
976
0.7
90.6
Music Compact disc
98
13
111
1
610
0.9
88.3
Fiction on disc
28
0
28
0
351
0.0
100.0
Nonfiction On Disc
9
1
10
0
15
0.0
90.0
TOTAL VIDEO
692
778
1470
0
2948
0.0
47.1
DVD Movie
397
441
838
0
1541
0.0
47.4
DVD TV
123
303
426
0
1025
0.0
28.9
DVD Nonfiction
172
34
206
0
369
0.0
83.5
DVD Express
0
0
0
0
13
0.0
0.0
ART
11
0
11
0
14
0.0
100.0
25
Agenda Item 4A-23
BOOK CLUB KITS
1
0
1
0
7
0.0
100.0
YA VIDEO GAMES
27
10
37
0
85
0.0
73.0
CIRCULATING
0
25
25
0
51
0.0
0.0
EQUIPMENT
DISCOVERY KITS
0
0
0
0
0
0.0
0.0
TOTAL NONPRINT
866
827
1693
1
4081
0.1
51.2
eAUDIO
1886
1846
3732
0
61
0.0
50.5
eBOOKS
4065
1402
5467
0
653
0.0
74.4
eMUSIC
0
0
0
0
0
0.0
0.0
eMAGAZINES
0
0
0
0
0
0.0
0.0
ONLINE REFERENCE
1
0
1
0
4
0.0
100.0
DIGITAL VIDEOS
46
0
46
0
0
0.0
100.0
TOTAL DIGITAL
5998
3248
9246
0
718
0.0
64.9
TOTAL ADULT 14340 9156 23496 17 22226 0.0 61.0
CHILDREN'S
New
Added
Total
Gifts
WD
%Gifts
%New
MATERIALS
Titles
Copies
Added
jEASY
1582
1856
3438
5
2473
0.1
46.0
jBoard Books
163
430
593
0
720
0.0
27.5
jE
1098
1129
2227
5
1442
0.2
49.3
jReader
321
297
618
0
233
0.0
51.9
jHoliday'
0
0
0
0
54
0.0
0.0
jBig Book
0
0
0
0
24
0.0
0.0
jFICTION
783
678
1461
0
1626
0.0
53.6
jCOMICS
253
1224
1477
0
603
0.0
17.1
jNONFICTION
818
358
1176
0
1212
0.0
69.6
jLARGE PRINT
22
2
24
0
8
0.0
91.7
' Collection reclassed to iNonfiction; collection designated retired in FY21
26
Agenda Item 4A-24
jPROGRAM
28
54
82
0
250
0.0
34.1
COLLECTION
TOTAL jPRINT
3486
4172
7658
5
6172
0.1
45.5
jAUDIO
204
20
224
0
157
0.0
91.1
jCompact disc
1
1
2
0
106
0.0
50.0
jRead Along Set
203
17
220
0
21
0.0
92.3
jBooks on Disc
0
2
2
0
30
0.0
0.0
jDVD
88
156
244
0
372
0.0
36.1
jTOYS
1
1
2
0
69
0.0
50.0
STORYTIME KITS
0
0
0
0
0
0.0
0.0
jDISCOVERY KITS
0
0
0
0
3
0.0
0.0
jVIDEO GAMES
0
0
0
0
27
0.0
0.0
TOTAL jNONPRINT
293
177
470
0
628
0.0
62.3
jeAUDIO
191
8
199
0
11
0.0
96.0
jeBOOKS
909
38
947
0
254
0.0
96.0
jeMAGAZINES
0
0
0
0
0
0.0
0.0
TOTAL jDIGITAL
EL1100
46
1146
0
26S
0.0
96.0
TOTAL JUVENILE W879 4395 9274 5 7065 0.0 52.6
TOTAL ADDED 19219 13551 32770 22 29291 0.0 58.6
27
Agenda Item 4A-25
:`fts IOWA CITY
if PUBLIC LIBRARY
Collection Size Report
FY22
ADULT MATERIALS
Current Year
Previous Year
% Change
TOTAL FICTION
42,928
44,130
-2.72
Fiction
34,267
35,289
-2.90
Fiction Express
149
104
43.27
Large Print Fiction
3,716
3,794
-2.06
Young Adult Fiction
4,796
4,943
-2.97
TOTAL COMICS
8,124
8,092
0.40
TOTAL NONFICTION
62,255
63,947
-2.65
Nonfiction
57,665
59,382
-2.89
Nonfiction Express
180
61
195.08
Large Print Nonfiction
704
640
10.00
Reference
3,706
3,864
-4.09
BOOKS IN OTHER
556
617
-9.89
LANGUAGES
MAGAZINES
136
138
-1.45
TOTAL PRINT
113,999
116,924
-2.50
TOTAL AUDIO
12,172
12,486
-2.51
Music Compact disc
8,711
8,901
-2.13
Fiction on disc
1,841
1,958
-5.98
Nonfiction On Disc
1,620
1,627
-0.43
TOTAL VIDEO
17,821
18,014
-1.07
DVD Movie
8,023
8,279
-3.09
DVD TV
5,020
5,094
-1.45
DVD Nonfiction
4,777
4,626
3.26
DVD Express
1
15
-93.33
ART
427
431
-0.93
BOOK CLUB KITS
43
54
-20.37
9-1
Agenda Item 4A-26
YA VIDEO GAMES
509
542
-6.09
CIRCULATING EQUIPMENT
72
105
-31.43
DISCOVERY KITS
12
12
0.00
TOTAL NONPRINT
31,056
31,644
-1.86
� j"
eAUDIO
16,919
13,248
27.71
eBOOKS
27,000
22,186
21.70
eMUSIC
47
47
0.00
eMAGAZINES
11
11
0.00
ONLINE REFERENCE
156
159
-1.89
DIGITAL VIDEOS
784
738
6.23
TOTAL DIGITAL
44,917
36,389
23.44
__
TOTAL ADULT
184,957
2.71
189,972
CHILDREN'S MATERIALS
Current Year
Previous Year
% Change
jEASY
25,873
25,017
3.42
jBoard Books
1,651
1,678
-1.61
jE
18,418
17,370
6.03
jReader
5,702
4,965
14.84
jHoliday'
0
889
-100.00
jBig Book
102
115
-11.30
jFICTION
13,069
12,823
1.92
jCOMICS
5,135
4,242
21.05
jNONFICTION
13,106
13,110
-0.03
jLARGE PRINT
164
145
13.10
jPROGRAM COLLECTION
569
716
-20.53
TOTAL jPRINT
57,916
56,053
3.32
' Collection reclassed to iNonfiction; collection designated retired in FY21
29
Agenda Item 4A-27
jAUDIO
jCompact disc
jRead Along Set
jBooks on Disc
jDVD
JOYS
STORYTIME KITS
jDISCOVERY KITS
jVIDEO GAMES
TOTAL jNONPRINT
jeAUDIO
jeBOOKS
jeMAGAZINES
TOTAL jDIGITAL
TOTAL JUVENILE
TOTAL COLLECTION
AL
--I=w
1,603
541
609
453
3,495
187
49
8
56
5,398
1,644
5,673
1
7,318
MU 70,632
260,604
1,563
2.56
644
-15.99
425
43.29
494
-8.30
3,561
-1.85
216
-13.43
49
0.00
9
-11.11
75
-25.33
5,473 -1.37
1,456 12.91
4,980 13.91
1 0.00
6,437 13.69
67,963 3.93
252,920 3.04
30
AM* IOWA CITY Agenda Item 4A-28
ijW PUBLIC LIBRARY
FY2022 Fact Sheet
POPULATION SERVED: Iowa City: 67,862; By contract: Rural Johnson County: 21,343;
University Heights: 1,051, Hills: 703; Lone Tree: 1,300
A nine -member Board of Trustees appointed by the City Council with
GOVERNING BOARD: powers to set policy, employ a Director and staff, expend tax funds
allocated by the City Council, contract with other jurisdictions, and
receive and spend gift funds and other revenues.
BOARD MEMBERS:
Kellee Forkenbrock
Derek Johnk, Secretary
Daniel Keranen
Noa Kim
Carol Kirsch, President
Claire Matthews
Robin Paetzold, County Representative
John Raeburn
Tom Rocklin, Vice President
Hannah Shultz
Daniel Stevenson
STAFF Librarians:
15.0 FTE
Other Permanent Staff:
28.02 FTE
Hourly Staff:
17.52
Volunteers:
1.67 FTE
COLLECTIONS: Circulating Books/eBooks:
200,177
Circulating Non -print Materials/eAudio/eVideo:
55,848
Print and Electronic Reference/jProgram Collection:
4,431
Periodicals/Newspapers: current print & e-subscriptions:
48
Total Collection size:
260,604
Expenditures on Materials
$766,161
ANNUAL USERSHIP: Cardholders:
45,755
Circulation:
1,249,698
Visits to the Library:
375,939
Information Requests:
85,178
Program Attendance in Meeting Rooms:
19,226
Meeting Room Use: non -library meetings:
733
BUDGET
Significant Income Sources: City of Iowa City:
Contracts (County, Cities):
State:
Gifts / Grants:
Total:
*Final data is not yet available.
PHYSICAL FACILITIES: 81,276 sq. ft. building includes 5 meeting rooms
WEB PAGE: www.icpl.org
Home of the Iowa City UNESCO City of Literature
(These figures are for the last complete fiscal year, July 1, 2021 through June 30, 2022.)
31
Agenda Item 4A-29
Library Meeting Room Use FY2022
100% Iowa
19th Century Club
1st District Democrats
ABOS
Access 2 Independence
ACCM H
Alpha Phi Alpha Fraternity, Inc.
Amanda Adams
American Civil Liberties Union of Iowa
American Federation of Musicians Local 450
American Red Cross
Andrew Dunn for Iowa House
Annie Gudenkauf
AP Research Students (CHS & WHS)
Asher's Birthday
Assoc. For Comprehensive Energy Psychology -ACEP
Association for Latinos Moving Ahead
Astronomy Club
Benton Manor I & II HOA
Beta Phi Mu
Better Ballot Iowa
Bicyclists of Iowa City
Big Brothers Big Sisters of Johnson County
Bo Anderson
Brain Injury Alliance of Iowa Support Group
Camp Kindness Counts
Cardinal Ridge HOA Association (Iowa City)
Cassidy Works
Caucus Organizing Committee
CCR&R Iowa Child Care Resource & Referral
Cents and Sensibility
Chamber Singers of Iowa City Board
Chinese Association
Chinese Choir
Chinese Heritage Orchestra Group
Chinese Parents Association
Chinese Youth Chamber Music Group
Chinese Youth Choir
Chinese Youth Orchestra
City High Mock Trial
City of IC Climate Action Commission
City of Iowa City - Neighborhood & Development
Services
City of Iowa City Engineering Dept
City of Iowa City Office of Equity & Human Right
Codependents Anonymous
COGS
COGS/UE Local 896
Community Study Group
Community Transportation Committee
Congolese Health Partnership
Congolese Youth Connect
32
at IOWA CITY Agenda Item 4A-30
jm\� PUBLIC LIBRARY Library Meeting Room Use FY2022
Coralville Youth Chamber Ensemble
Families, Inc.
Coralville Youth Chamber Music Group
Female Writers in Spanish -Spanish MFA1
Cornell Civic Engagement and Off -campus Study
Foundation for the Trades
Craft Guild of Iowa City Evening Knitting Group
Friends of Historic Preservation
Craft Guild of Iowa City Weavers Group
Friends of International Students
Crescendo Children's Choir
GBGG Ministries: Glory be to God Ministries
CRU
Girl Scout Troop 1332
Cub Scout Pack 222
Girl Scout Troop 1335
Danish Sisterhood of the Heartland
Girl Scout Troop 1386
Dee
Girl Scout Troop 2339
Department of Human Right's Iowa Youth Congress
Girl Scout Troop 3542
Donghee Han
Glen Brook Condo Association
Dreamwell Theatre Company
Global Medical Brigades
Drollette Piano Studio
Global Ties Iowa
Dungeons and Dragons Group
Good Neighbor Committee of 100 Grannies
Dunn for Iowa Committee
Green Iowa AmeriCorps
East Central Iowa Council of Governments
Greenwood Readers
Electoral Working Group
HACAP
Emergency Preparedness
Harvey for Iowa Committee
EMS Student Interest Organization of the University of
Hawks' Union for Students' Rights
Iowa
Her Campus Iowa
Epsilom Theta Sigma Chapter
Holly Kukkonen Piano Studio
Equality Through Community
IC Global Medical Brigade
Erik Duncan
IC Speaks
Escucha Mi Voz Catholic Worker
ICACA
Faith United Church of Christ, Iowa City
ICCT
33 2
at IOWA CITY Agenda Item 4A-31
PUBLIC LIBRARY Library Meeting Room Use FY2022
iGrowClub
Iowa City Press -Citizen Editorial Board
InterVarsity Graduate Christian Fellowship
Iowa City Pride
Iowa CCI
Iowa City LanTing Qipao Club
Iowa Child Advocacy Board
Iowa City Slam Poetry Team
Iowa Childcare Resource and Referral
Iowa City Summer League
Iowa Chinese Dance Club
Iowa City UNESCO City of Literature
Iowa City Area Business Partnership
Iowa Department of Public Health
Iowa City Area Chinese Association
Iowa Ed Tech Collaborative
Iowa City Area Development
Iowa Jobs for America's Graduates
Iowa City Area Group of the Sierra Club
Iowa Master Naturalists
Iowa City Book Club
Iowa Primary Care Association
Iowa City Classical Guitar Society
Iowa Psychological Association
Iowa City Community Theatre
Iowa Referee Committee
Iowa City Democratic Socialists of America (DSA)
Iowa Scenic Byway
Iowa City Downtown District
Iowa Sister States Veneto Committee
Iowa City Eastside Artists
Iowa Vocational Rehabilitation Services
Iowa City Foreign Relations Council
Iowa Women's Archives
Iowa City Friends
Iowa's News Now
Iowa City High Mock Trial
Iowans for Palestine
Iowa City JAG
Italian Conversation Group
Iowa City Math Circle
Italian Group
Iowa City Math Club
J Carter Piano Recital
Iowa City Mental Illness Support Group
Jake Martino
Iowa City Mutual Aid Collective
JC Dem Exec Committee
Iowa City Poetry
John Beasley & Doug Alberhasky
Iowa City Poetry & IC Speaks
John Lanternier and Cynthia Harries
34 3
Q6%&* IOWA CITY
f{�►_ PUBLIC LIBRARY Library Meeting Room Use FY2022
Johnson Clean Energy District
Johnson County Affordable Housing Coalition
Johnson County Coalition Against Domestic Violence
Johnson County Democratic Central Committee
Johnson County Democratic Party
Johnson County Democratic Party Executive
Committee
Johnson/Linn Wild Ones
Junior Achievement Board of Directors
Kappa Alpha Psi Iowa City Cedar Rapids Alumni
Chapter
Kids Topology Club
Kirkwood Tutoring
Knitting and Conversation
Kristi Waite
League of United Latin American Citizens
League of Women Voters of Johnson County
Living Memoirs Project
LSAT proctored online exam
LULAC 10
Madison Frasher
Management Meeting
Mayfield HOA
McGuire Piano Studio with Creative Motion Alliance
Mediation Services of Eastern Iowa
Megan Walsh
Agenda Item 4A-32
Melissa Lavine
Melissa's Music Studio
MFA Spanish Creative Writing University of Iowa
Michael Beaver
Mid -Autumn Festival Group
Midwest Renewable Energy Association
Mochi-Improv Group from Willow Creek Theater
Company
Mock Trial
Mokom Awa
Moms Demand Action for Gun Sense in America -
Johnson County
Mrs. Lohman's First Grade Class and Friends
Music of Love - Youth Chartable Chamber
Navarrete
NDS Management
Nineteenth Century Club
Northside Dems
Oak Hill Condo Association
Obermann Center for Advanced Studies
OG Togos
Old Capital Chapter National Federation of the Blind
One Human Family
One Iowa
Orchestra Sectional Practice
Oriette D'Angelo
35 4
a,t IOWA CITY Agenda Item 4A-33
PUBLIC LIBRARY Library Meeting Room Use FY2022
Oyunbold
Session Zero LQBTQ+ D&D
Phi Sigma Pi
Session Zero: LGBTQYouth D&D
Phoenix Comedy
Shelter House Art Auction Committee
Pi Beta Phi
SLIS/ABOS
Piano Practice
St. Raphael Orthodox Church
Positive Vision Communications
State of Iowa Youth Advisory Council
Press -Citizen Editorial Board
Suchona
Private Interview
Summer of the Arts
Private Meeting
Sunday Italian Group
Proctored Exam
Support Group
PSP
Systems Unlimited, Inc
Qin Pao Health Club
Table to Table
R Place
Tamarack Discovery School
Raley for Iowa Senate
The Coalition for Family & Children's Services
Rebuild Nepal Education Foundation
The Daily Iowan
Recovery Dharma Iowa City
"The Do-Gooders"
Red Cedar Chamber Music
The Machine Stops production
Rich LeMay
The Three Masked Guys
Riverside Theatre Outreach Committee
The Writers' Rooms
Rosazza lesson studios
Thunder King Chess Club
Run of the Mill Theatre (ROM)
Tippi Toes
Sass Muffin Gaming
Toastmasters
SCA -Shire of Shadowdale
Tony Chang
Scrap the MRAP
Tutor Session
Scrub Club
JAY Lifeskills Group
SEIU Iowa
UE Local 896 - COGS
36 s
a,t IOWA CITY
PUBLIC LIBRARY Library Meeting Room Use FY2022
Universal Network of Iowan Time Lords
University Democrats at Iowa
University of Iowa Admissions Marketing &
Communications
University of Iowa DeGowin Blood Center
Willow Creek Theater Company
Wilson' Orchard
Women in Business
Women of Words
Youth Chamber Music Group
University of Iowa Department of Gender, Women's &
Sexuality Studies Youth Charity Orchestra
University of Iowa Division of Student Life Youth Orchestra Group
University of Iowa Elementary Education Class: Literacy Zabner For Iowa
II Zoom Meeting
University of Iowa eSports Club Fighting Game Weekly
University of Iowa Hawkeye DeCarbonization Summit
University of Iowa Labor Center
University of Iowa Law School
University of Iowa Leadership & Engagement
University of Iowa Special Olympics & Iowa City Special
Olympics
USAF TES
V Fixmer-Oraiz for Johnson County Supervisor
Vegan Society at the University of Iowa
Veterans for Peace #169
Walnut Ridge Homeowners Association
Washington Economic Development Group
West High School Music Club
West Wind Education Policy Foundation
Wild Ones Seedling Chapter
Willow Creek Condos Owners Assoc
Agenda Item 4A-34
37 6
Agenda Item 413-1
101 ICPL Board of Trustees Bylaws
Proposal: A regularly scheduled review of Board Bylaws by an ICPL Board committee.
Issues: The committee's members addressed three primary issues in its review: clarifying
Board policies related to the public comment portion of the monthly agendas; addressing the
issue of electronic participation by Board members; and addition of a section related to closed
meetings. Minor changes include specifying the place where regular monthly meetings are held
and refining the definition of a quorum for the transaction of business.
Committee Recommendations:
Article V, Section 3
Insert a new section to address the issue of a
closed meeting. This section does not address all
the possible reasons for a closed meeting spelled
out in Section 21.5 (1) (i) of the Iowa Code since
as a matter of course the Board uses this option
only for personnel matters.
Article V, Section 5
Replace "Regular meetings shall be in a place
accessible to persons with disabilities" with the
more precise reference to the Board Room.
Article V, Section 6
Change definition of a quorum from 5 members to
"a majority of appointed Board members." This
allows for the occasions when the Board consists
of fewer than 9 members.
Article V, Section 7
Insert a new section to address the practice of
electronic participation. The Board has previously
permitted remote participation but post Covid
times have brought to the fore the need for
addressing the issue in the bylaws, especially in
light of the fact that Iowa law requires that a
majority must be physically present in order for the
Board to transact business.
Article VI, Section 3
Insert a new section to spell out Board
expectations related to the Public Comment
section of the regular meetings. The review
committee looked at the new City Council rules
regarding public participation and chose to adopt
some of their rules, particularly relating to time
limits on public comments and the expectation that
Board members will refrain from engaging with the
public during this time since open meetings laws
require that Board meetings be limited to
previously posted agenda items.
Action Required: Review and adopt as amended.
Prepared by Review Committee members: Hannah Shultz, Robin Paetzold, Carol Kirsch,
July 2022.
0
Agenda Item 413-2
IOWA CITY PUBLIC LIBRARY
Board of Trustees
Ii to) a 0 0 0 0 0 MSO-1VT"Ti
ARTICLE I: NAME AND PURPOSE
Section 1. This organization shall be known as the Iowa City Public Library Board of Trustees and
shall operate a free public library for the City of Iowa City.
ARTICLE II: POWERS AND DUTIES
Section 1. The Board of Trustees shall have the powers and duties set forth in Title 11 of the Iowa
City Code and as required by Chapter 392.5 of the Code of Iowa (13).
Section 2. The powers, duties and procedures shall be subject to all changes or repeals of state law
and all such changes or repeals shall take precedence over these bylaws.
ARTICLE III: MEMBERSHIP
Section 1. Terms and Qualifications. The Board of Trustees shall consist of nine (9) members,
appointed for six (6) year terms by the Mayor of Iowa City and approved by the City
Council. All members shall be residents of the City and shall be over the age of eighteen
(18), except there may be one (1) non-resident member if the library is receiving funds for
a county -wide library service on a contract basis. Appointments are approved by the City
Council except the non-resident member who is approved by the Board of Supervisors.
Section 2. Compensation. Members shall serve without compensation but may be reimbursed for
expenses incurred relating to official Library business.
Section 3. Vacancies. Any vacancy on the Board because of death, resignation, long-term illness,
disqualification or removal due to four (4) consecutive unexcused absences from regular
meetings shall be filled by appointment by the Mayor, with approval of the City Council, or
the Board of Supervisors in the case of the non-resident member. The appointed trustee
shall fill out the unexpired term for which the appointment is made. Members are
expected to give the Mayor at least 30 days written notice of intention to resign.
Section 4. Orientation for New Members. Prior to the first regular meeting following their
appointment, new members shall be provided with copies of these bylaws, pertinent
sections of the City Code and other documents that would be useful to Board members in
carrying out their duties. They will also be given an orientation briefing by the President of
the Board and the Library Director or theirdesignees.
ARTICLE IV: OFFICERS
Section 1. Number. The officers of this Board shall be President, Vice -President, and Secretary.
Section 2. Election and Term of Office. The officers shall be elected annually at the April meeting and
shall serve for one year beginning July 1. In February the President shall appoint a
39
Agenda Item 413-3
nominating committee who will present a slate of officers at the April meeting. Other
nominations may be presented from the floor.
Section 3. Vacancies. In the event of the death or resignation of any officers, the Board shall choose
a successor at the first meeting following the vacancy and that person shall hold office
until the next regular election of officers.
Section 4. President. The President shall preside at all meetings of the Board, appoint committees,
make appointments to the Friends Foundation Board, call special meetings, execute all
documents authorized by the Board and generally perform all duties associated with the
office. The President and the Secretary shall sign all disbursement lists prepared by the
Director. Notwithstanding anything to the contrary in these bylaws, a committee
appointed by the President for the purpose of searching and/or recommending a Library
Director shall require Board of Trustees' approval.
Section S. Vice President. In the event of the absence or disability of the President, or of a vacancy in
the Presidency, the Vice President shall assume and perform the duties and functions of
the President.
Section 6. Secretary. The Secretary and the President shall sign all disbursement lists prepared by the
Director. In the event of the absence or disability of the President- or the Vice President,
the Secretary shall assume and perform the duties and functions of the President.
ARTICLE V: MEETINGS
Section 1. Regular Meetings. Regular meetings of the Board shall be held at the Library at 5:00 p.m.
on the fourth Thursday of the month, January through October. In November and
December, the meeting shall be held on the third Thursday of the month at the same
place and same time. Any change in the regular meeting time or date shall be approved by
the Board at a previous regular meeting.
Section 2. Special Meetings. A special meeting of the Board may be called at any time by the
President or at the request of any two Board members for the transaction of business as
stated in the call for the meeting. Such requests shall be given to the Library Director who
shall give notice as described in Section 3.
Section 3. Closed Meetings. In accordance with Section 21.5(1)(i) of the Iowa Code, the Board
may hold all or part of a meeting in closed session to evaluate the professional
competency of an individual whose appointment, hiring, performance or discharge is
being considered when necessary to prevent needless and irreparable injury to that
individual's reputation and that individual requests a closed session.
Section 43. Notice of Meetings. Notice of regular meetings shall not be required; a special meeting
may be called upon written notice. Notice must be received not less than twenty-four (24)
hours before the meeting except for emergencies and must include time, place, date and
tentative agenda. News agencies will receive notice via the City's website.
Section 54. Place of Meetings. o,...ulaF ....eetiRgs hall be iR ....l..,.,.....ees ible to peFseRs with
disabilities Unless otherwise posted, meetings will occur in the Board Room of
the Iowa City Public Library.
Section 65. Quorum. A quorum for the transaction of business at any meeting shall consist of five (5)
Hsi
Agenda Item 413-4
,....h,.FA Af the RA Fd PFesen a majority of appointed board members. Trustees should
report absences to the President or presiding officer in advance of meetings:
Section 7. Electronic Participation. Unless it has been determined that the Board Meeting must
be entirely electronic, Board Members are encouraged to be physically present for all
Board Meetings. However, it is the policy of this Board to secure electronic
Participation by absent Board Members whenever it is physically feasible where such
participation is necessary or desirable because of statutory voting requirements or the
importance of the subject matter to the public. Notwithstanding this policy, a majority
of Board Members must be physically present for all Board Meetings. Board Members
intending to participate electronically shall alert the President or presiding officer to
their intent as soon as practical.
Section 86. Procedural Rules. Proceedings of all meetings shall be governed by Robert's Rules of
Ord most recent edition.
ARTICLE VI: ORGANIZATION OF BOARD BUSINESS
Section 1. Agendas. The President and the Director shall prepare the agenda for all regular Board
meetings. Agendas shall be posted and sent to Board members and the media at least
three (3) days prior to the regular meeting. Agendas of all meetings must be posted at
least twenty-four (24) hours in advance of the meeting on the bulletin board in the Library
lobby and on the Library and City of Iowa City websites, as requested by the City Clerk.
Section 2. Order of Business. The order of business of each meeting shall be established by the Board by
motion made from time -to -time as the Board deems necessary. The agenda shall be
established and posted in advance of each meeting in accordance with the requirements of
the Iowa Open Meetings Law (Iowa Code Ch.21).
Section 3. Public Comment. Members of the public may address the Board at the beginning of
meetings during the public comment agenda item. Individual comments are limited to no
more than five (5) minutes, and may be extended by the presiding officer. Library staff time
will not be used to prepare materials for public comment. Individuals addressing the Board
must sign in with name and address. In order to comply with open meetings laws and
proper meeting procedure, Trustees cannot engage in discussion or debate during the
public comment period.
Section 43. Minutes. Minutes of all regular and special meetings are to be prepared and distributed to
Board members and the City Council. The Library shall keep as a permanent record copies
of all minutes, including documents attached to the minutes by Board action.
Section 54. Board Policies. All policy statements adopted by the Board shall be filed by subject in a
policy notebook containing these bylaws. Each policy and each revision shall carry the
date of its adoption. Board policies are also available on the librarywebsite.
Section 65. Committee. Board committees and their composition, duties and terms shall be
designated by the President. All committees shall make progress reports at each regular
Board meeting. Notwithstanding anything to the contrary in these bylaws, a committee
appointed by the President for the purpose of searching and/or recommending a Library
Director shall require Board of Trustees' approval.
Ell
Agenda Item 413-5
ARTICLE VII: LIBRARY DIRECTOR AND STAFF
Section 1. The Board shall appoint a qualified Library Director who shall be the executive and
administrative officer of the library on behalf of the Board and under its review and
direction. The Library Director shall carry out policies adopted by the Board and shall be
held responsible for: employment and direction of staff; the care and maintenance of the
building and equipment; the efficiency and effectiveness of the Library's service to the
public; the provision of library collections and the operation of the Library under the
financial conditions set forth in the annual budget. The Director or designee shall attend
all Library Board meetings and shall present a report at each regularmeeting.
ARTICLE IX: RELATIONSHIP TO Iowa City Public Library FRIENDS FOUNDATION
Section 1. Membership. The membership of the Iowa City Public Library Friends Foundation,
a 501(c) 3 nonprofit corporation, consists solely of the Trustees of the Iowa City Public
Library. Each member of the Board of Trustees shall become a Member of the Friends
Foundation Corporation concurrently with becoming a member of the Board of Trustees
and shall continue to be a Member of the Friends Foundation Corporation as long as
he/she is a Trustee of the Library. Powers and duties of the Members are found in the
bylaws of the Iowa City Public Library Friends Foundation.
Section 2. Friends Foundation Board of Directors. The President shall appoint two (2) trustees to serve
one-year terms on the Board of Directors of the Iowa City Public Library Friends Foundation.
The terms begin upon the adjournment of the Annual Meeting of Members of the Iowa
City Public Library Friends Foundation. The President of the Trustees may serve as a
Director. No Trustee may serve more than six (6) consecutive terms as a Director of the
Friends Foundation.
ARTICLE X: AMENDMENTS
Section 1. These bylaws may be altered or repealed, and new bylaws adopted by the members of
the Board at any regular meeting or at any special meeting called for that purpose. The
proposed changes in the bylaws shall be submitted in writing to the members of the
Board at least ten (10) days prior to the meeting for their consideration.
Adopted: 07/26/84
Revised: 12/17/87
Revised: 10/27/88
Revised: 12/14/89
Revised: 01/93
Revised: 01/95
Revised: 08/98
Revised: 01/05
Revised: 03/24/11
Revised: 11/21/13
Revised: 08/25/16
Reviewed: 05/23/19
Reviewed: 06/27/19
Revised: 07/25/19
EN
Agenda Item 5A-1
Director's Report: August 2022
End of Summer/Summer Reading Program
ICPL staff pulled off a summer of intensive programming and reading fun for all ages.
Every department rose to the challenges brought on by a busy season with hard work
and dedication to serving our community. This is a great time to thank a library worker
for all the planning, promoting, facilitating, and cleaning -up they did all summer... it's
hard work! I was especially impressed by the way our staff quickly adapted back to in -
person, large-scale programs and events after the past couple of years of more hybrid
models.
Delay in Handrail Installation
The handrail installation outside the Library was scheduled to begin August 8th, but has
been delayed. At this point, the City does not have an updated start date. The Ped
Mall playground demolition and construction project started on August 8th, as
scheduled.
Development Coordinator Update
Interviews for the ICPL Development Coordinator are going well. Finalists have been
participating in panel interviews with the Leadership Team and making short
presentations. Special thanks to Tom Rocklin and Barb McFadden for attending the
presentations on behalf of the Board of Trustees and the Friends Foundation Board.
Telework and Work from Home Policy
At a previous meeting, I shared that the Leadership Team was working through the City
of Iowa City's new Telework and Work from Home Policy to identify how it could be
applied at the library. We continue to discuss this, and have an implementation idea
that we plan to share with staff for feedback soon. I anticipate bringing this policy to the
board at the September meeting.
Two ICPL Staff Attended ILA's 2022 Leadership Institute
I am proud that two ICPL staff members attended the 2022 Iowa Library Association
Leadership Institute, which was held August 3-5. Melody Dworak, a Librarian II in
Collections Services, and Alyssa Hanson, ICPL's Library Web Specialist, both
participated in the Institute, along with 24 other librarians from around the state.
Maureen Sullivan facilitated the event.
New Bed Bug Dog Service Agreement
For several years, ICPL contracted with Orkin for bedbug dog inspections. After the
dog that Orkin worked with became unavailable, we did some searching for a
replacement service, but were unable to locate a local provider. A few months ago, the
owners of Bed Bug Catchers in Cedar Rapids approached us and introduced Fletcher,
43
Agenda Item 5A-2
their bedbug dog. Fletcher has the same training as the previous dog we worked with,
and we have moved forward with a service agreement with Bed Bug Catchers for a visit
every other month. The first visit went well, with nothing detected. Having a bed bug
dog come through the library helps us know that our procedures are working, and if any
issues are identified, we are able to quickly respond.
Thank You, Patty McCarthy!
Patty McCarthy retired on August 19'h, 2022, after nearly 18 years of service to ICPL.
As Development Coordinator, Patty helped tell the Library's story in all kinds of ways.
Patty went out of her way to welcome new staff and volunteers and consistently sought
ways for greater equity in the ways we serve the public. We wish Patty the best on her
next adventures!
Respectfully submitted,
Elsworth Carman
CL!
Agenda Item 513-1
Children's Services Report
August 2022 Board Meeting
Angie P!Ikington, Coordinator
Summer Reading Update
Summer Reading has officially come to an end, and what a summer we had!
It was not a complete return to pre-covid numbers, but it was a great
introduction back into the busy-ness of the Children's Room in the summer.
With two summers off, we really forgot just how busy we can be. Our last
two events of the summer, Poke Ball Terrariums, and the Last Splash of
Summer each brought in 500 participants!
In the end we had 1,973 sign-ups for our 0-12 Summer Reading Program
with 1,024 finishing. Teens and adults had 986 sign-ups and 502 finishers.
For programming, the staff put on 101 programs just in June and July and
saw over 6,402 participants!
Can you guess what was the best and the worst item to waffle at the Tween
"Will it Waffle?"
program? This was the Tween's biggest program of the summer
along with our weekly Tween Dungeons and Dragons group. We
are very thankful to Bruce Elgin and his son Philip, who
volunteer their time to run this weekly group. They will continue
this as a bi-weekly group this fall.
The Children's Department is already heavily planning our fall
line ups of storytimes, family nights, outreach and other big
events like a spooky storyhour at our Bookwalk, DiNovemeber
and more!
Room updates & Staff changes:
If you stop in the kids' room you will see some new toys and play items
that were purchased this summer. They are getting plenty of use and
children really seem to be enjoying them.
We also said goodbye to two part-time Children's room staff: Rachel
Tornblom and March Sutton.
Rachel was our Program Aide for the last 6 months and March was an
Hourly Librarian for past 5 years. They will be deeply missed, but we
wish them well on their new chapters!
And while it is not technically our playground, construction on the City's
Ped Mall Playground that sits right outside the Children's Room
windows began on Monday, August 8. The project is expected to take 6-
8 weeks. I was invited by the Parks and Rec staff to sit on the redesign
playground committee 2 years ago, so I am happy to see progress is
finally being made to update the playground.
45
Agenda Item 513-2
Collection Services Department Report
Prepared for the August 25, 2022, Meeting of the Iowa City
Public Library Board of Trustees
Anne Mangano, Collection Services Coordinator
IOWA CITY
PUBLIC LIBRARY
i�s
Last August, I lamented that our circulation and collection data
for FY21 was incomparable to collection performance in other years. Building closures and
modified services led to inaccessible physical collections and a heavy investment in digital
materials. ICPL has been fully open for a year and our collection statistics are shifting as our
patron's needs change. Here are a few highlights:
Our circulation numbers are healthy. In FY22, patrons checked out over 1.2 million items,
which means we are very close to prepandemic circulation numbers for the collection overall.
The big story is print's comeback: 712,586 print items circulated in FY22, an increase of 62.3%
from the previous year. Although FY21 circulation data wasn't a huge hurdle to pass, adult
fiction, children's picture books, and children's comics outperformed FY19 data, our last
prepandemic fiscal year.
Circulation of Library Collection
8 FY19
1,315,177 1,2 41425 1,338,581 1,0 5,422 895,778 1,255,731
There are a few reasons for this circulation gain. Access to the full collection is the most
significant factor. Patrons can browse the shelves and pick items at their leisure, rather than
waiting and picking up holds, our model during COVID closure. A full year of collection access
led to most gains. More titles were certainly published this year as publishers pushed to get
unreleased titles originally slated for 2020 and 2021 out in the market. We also added automatic
renewals during the height of the pandemic, which accounts for some of the additional
circulations. Items not returned before the due date and eligible for renewal are considered
another checkout to that patron.
But patrons checked out more materials per library visit. In FY22, patrons borrowed an average
3.69 items per visit. In FY19, that figure was only 1.57 items.' Perhaps this library use change was
a result of the pandemic, the need to lessen your number of visits during the curbside and grab
& go service models extended even after we fully opened. Whatever the reason, patrons are
finding more things to check out when they visit the library and bookmobile.
We are also close to our prepandemic statistics in the number of materials added to the
collection. In the fall of 2021, news outlets from the New York Times to Vox to Publishers Weekly
covered delayed releases and short first print runs because of paper, labor, and shipping
container shortages. At the beginning of this fiscal year, we rarely saw a title before its release
' Thank you Melody Dworak for this statistic.
W.
Agenda Item 513-3
date. If we needed to buy more copies of a title due to unanticipated demand, it would take a
long time for those copies to reach us.
Luckily, delays have seemed to ease. We regularly see shipments of popular titles in advance of
the release date. Boxes of books are roaring in. In FY22, the number of items added to the
collection reached over 30,000, a regular prepandemic benchmark.
# of Items Added to the Collection
FFY17 FY18 FY19 FY21 IY21 FY22
—.3.8,936 37,265 34,012 26,478 27,491 32,770
Most of our gains in collection purchases were in print. Reflecting patron use, we added 22.3%
more print items in FY22 than in FY21. We continued to shift away from DVDs and compact
discs (nonprint collections) as patron use declined in these collections. While the FY22
circulation numbers were up for these collections when compared to last year, nonprint's
circulation was down 42.5% from FY19. The continued limited availability of new music, movies,
and television shows in physical format and drop in demand led to only 2,163 nonprint items
added to the collection in FY22, a 36.7% decrease from FY21.
It is clear that shifting away from physical audiovisual materials towards digital collections
comes with a price tag. Digital collections are another area that saw a substantial gain in
purchases last year. In FY22, we purchased 37.8% more digital copies in OverDrive than in FY21.
A significant portion of these digital materials were repurchased expired titles and duplicate
copies to lower wait times. For expired titles, the majority of publishers cap the amount of time
we have access to an individual title and the license needs to be repaid.
FY22 EXPENDITURES
Digital
Materials
48%
Online
9%
Print
37%
Nonprint
6%
FY22 CIRCULATION BY
Nonprin
18%
FORMAT
Print
57%
We spent $370,000 last year on digital materials, which is almost 50% of the collection budget,
digital circulation is only 25% of collection use. Due to this imbalance of expenditures versus
circulation, paired with the overall expense of digital materials, selectors have revised our
NFA
Agenda Item 513-4
repurchasing guidelines for digital books, making the repurchasing threshold higher. We
consider use of a title when repurchasing. We are also looking at restricting certain price points
(such as over $100) if the title is metered by time or use. The result will mean a collection with
newer titles, less of a backlist of perennial popular favorites, and titles missing from some
publishers. Some patrons will be frustrated to see less variety of titles, holes in series, and some
popular releases, but this collection is unsustainable in its current form.
Thank you to everyone in Collection Services as well as ICPL at large. These circulation and
collection statistics are a testament to their efforts in welcoming the public back to the library
and getting materials on the shelf. Our selectors worked very hard to identify and order items
from long lists of publishing catalogs and release announcements. Our Collection Services staff
worked to swiftly order, receive, pay invoices, catalog, process, and maintain the records
database. From displays to readers advisory to collection promotion, patrons have responded by
checking out materials. Here's to another successful year for the collection at ICPL.
M
Agenda Item 513-5
INFORMATION TECHNOLOGY REPORT
(August, 2022) Brent Palmer, IT Coordinator
Selfcheck Payment Option
The option to pay fines from the selfchecks was removed at the beginning of this fiscal year.
Use has consistently dropped since we began removing fines for materials. There are still fees
for lost materials that patrons must occasionally pay but the number of actual transactions at
these terminals was very low. In addition, the cost of providing the payment terminals went up
drastically. It was pretty obvious that keeping this option did not make sense fiscally any longer.
We still have other payment options such as the online catalog and at two service desks. The
number of transactions through the catalog interface is also low but the cost is minimal so it
makes sense to keep this option given that it provides patrons with a way to pay without having
to visit us downtown and at any time of day or night.
UPS - Batteries
This year we will be replacing the batteries in our main battery backup device (often called an
uninterrupted power supply or "UPS") in our server room. Although the UPS doesn't have the
same cachet as selfchecks and webservers, we still have to maintain it. The main server room
has a large UPS; the other two auxiliary closets have smaller ones situated in the racks. The
batteries for the main UPS should be replaced ever 3-4 years and they are overdue.
Although a total power failure is pretty rare, it is fairly common to have a very short power drop
due to fluctuations in the power grid or from lightning strikes. The main UPS smooths out
those fluctuations. It's difficult to know how long the batteries would last in actual power
outage, but when purchased, we planned for 20-30 minutes.
The importance in maintaining such a backup power supply for our IT equipment is waning as
we move many of our production servers to city infrastructure and to the public cloud. In the
past, this UPS would help keep these servers running even in an outage, providing remote
patrons with access to our website, ILS and catalog during the downtime. However, for the time
being, there are still benefits to maintaining it. The UPS will keep our network, phones and
paging system up in the event of an outage which could help in an emergency.
fj
The Daily Iowan Agenda Item 5C-1
THE INDEPENDENT NEWSPAPER O, I HE UNIVERSITY OF IOWA COMMUNITY SINCE 1868
(hHpS://dailyiowan,asT)
Teens learn about their right to intellectual
freedom at Iowa City Public Library
Victoria Fernandez, UI alum and teen librarian at the ICPL, organized an anti -book
banning program for preteens and teens this Thursday at the ICPL. The children
learned about the reasons for censorship, the repercussions of banning certain
perspectives, and the means to protect their rights to knowledge.
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The Iowa Cis, Nblk Libnq I, stun on Sunday, Much 20, 2022.
Vaishnavi Kollum
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August 1, 2022
Even during her college years, Victoria Fernandez had been an advocate for human rights, majoring
in international relations with a specialty in social justice, eventually going on to work for the Red
Cron.
Fernandez, a University of Iowa alum and the current teen librarian at the Iowa City Public Library,
hosted an and -book banning event for teens on July 28.
B@en�itimEpEwaitatigpetpiblelfPfoe children. Sometimes
adults can seem apathetic," Fernandez said. "We want to show youth that we have not just books
but all these programs to connect them with issues they are passionate about. We want to show
them we care."
The program began with a scavenger hunt in the library for a list of books that included E.B.
White's "Charlotte's Web," Susan Kuklin's "Beyond Magenta: Transgender Teens Speak Out," and
Jesse Andrews' "Me and Earl and the Dying Girl" among others.
Because of the eclectic nature of the list, attendees were puzzled when Fernandez asked what all the
books had in common. After a series of incorrect guesses, Fernandez revealed that all the books had
been "challenged or banned repeatedly."
Exclamations of perplexity rung throughout the room. Femandez then ran through the list of
Books and explained why they had been deemed o Ohivacihd boon the history of
banned and challenged books, noting that such books were likely to have content regarded as
50
seditious, heretic, or inappropriate.
SarpmatlRpsdsnithe question of why it is dangerous to ban books in the Agenda Item 5C-2
her audience to consider often -debated issues like climate change, or the shape of the earth. She also
reinforced the importance of hearing diverse voices, using the example of Abraham Lincoln, who
deliberately recruited people who thought di erendy from him.
"If you have an idea and if you're interested in the truth, the best way to get hold of that truth is to
neftE dmnopusiddperspective and
Fernandez ended the event with examples of children campaigning for their rights to read books
shrouded in stigma, prohibited, or age -restricted.
"Nobody should be allowed to deny you information," Fernandez said. "This program is to show
you the necessity and means for protecting your intellectual freedom."
Bones Kalina, one of the participants at the event, said he learned a lot, and that the event was
overall enjoyable.
"Banning books, in my opinion, is stupid. Why would you do that? Some people want to read
them," Kalina said. "Taking those books away is taking their freedom away to read."
Aria Meyer -Fernandez, the organizer's daughter, said that J.K. Rowling's "Harry Potter and the
Prisoner of Azkaban" — one of her favorite books — had been targeted for belittling those in
authority.
"I understand that some people don't like the book, but I think it should be on the shelf," Meyer -
Fernandez said.
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51
Agenda Item10A-1
a� IOWA CITY
js PUBLIC LIBRARY
123 S. Linn St. •Iowa City, IA 52240
319-356-5200 • icpl.org
LIBRARY BOARD OF TRUSTEES
July 28, 2022
Iowa City Public Library
2"1 Floor — Boardroom
Regular Meeting - 5:00 pm
DRAFT
Members Present: DJ Johnk, Noa Kim, Carol Kirsch, Claire Matthews, Robin Paetzold, John Raeburn, Hannah
Shultz, Dan Stevenson.
Members Absent: Tom Rocklin.
Staff Present: Elsworth Carman, Sam Helmick, Anne Mangano, Patty McCarthy, Jen Miller, Jason Paulios,
Angie Pilkington.
Guests Present: None.
Call Meeting to Order. Kirsch called the meeting to order at 5:00 PM. A quorum was present.
Approval of July 28, 2022 Board Meeting Agenda. Matthews made a motion to approve the July 28, 2022
Board Meeting Agenda. Shultz seconded. Motion passed 8/0.
Public Discussion. None.
Items to be Discussed.
Library Board of Trustees Annual Report. Kirsch asked if the Trustees Annual Report is still needed. Carman
shared this report was included in the packet because Miller found it in a previous packet with a statement
that it gets reported to the City. Administration is still determining where this gets reported. Kirsch and
Stevenson appreciated seeing the Board's accomplishments for the past year. Carman shared the Leadership
Team crafted the report to reflect the Board's achievements and not the library's. The Leadership Team is
presenting the drafted document to the Board for their approval. Paetzold inquired to the purpose and
requirements of the report. Mangano said it is a state requirement for the Board of Trustees to submit a
report to the City. Kirsch appreciated the effort staff put into the document and wondered how much work it
took. Carman said the Leadership Team crafted it as a group and used previous reports as a template. Raeburn
inquired to the inclusion of the Johnson County Board of Supervisors. Carman said it is a goal to share the
library's work with the Johnson County Board of Supervisors. Paetzold agreed this work used to happen
annually or for special events such as purchasing a Bookmobile. As the County Representative for Johnson
County, Paetzold used to go annually with former Director to a Board of Supervisors meeting. Paetzold
believes COVID-19 disrupted this practice and said it is important to acknowledge their funding and
contribution to the Iowa City Public Library. Kirsch thinks it is a good goal for next year to meet with the
Johnson County Board of Supervisors.
52
Agenda Item 10A-2
Kirsch and Stevenson said they were comfortable with using the report as is. Paetzold believes a missing
accomplishment is analyzing the equitable usage patterns of the library. Carman suggested adding "analysis of
equitable use patterns with the goal of moving to equal access" to the first accomplishment. Paetzold asked if
the report stated advocacy for intellectual freedom and it was determined that it did. Stevenson made a
motion to approve the Library Board of Trustees Annual Report with the edit Carman discussed. Johnk
seconded. Motion passed 8/0.
FY22 Strategic Plan Review. Carman shared this was the first year in which quarterly updates were shared
with the Board and welcomed feedback. Carman is proud of the work staff have done while facing many
trials. Carman shared the Strategic Planning report with staff as a way to celebrate ICPL accomplishments.
Matthews asked for clarification on goal 1, number 2 which states, "Migrate Digital History Project (DHP)
content to new content management system". Matthews noted it mentions a new public facing website and
asked if this was just for the Digital History Project. Mangano and Carman agreed, yes. Carman shared that the
document was intentionally drafted in an attempt to not include library jargon and asked if other examples
were found to share them. Raeburn shared as a new Trustee he was unaware of the Digital History Project and
low contact printing. Carman explained that low contact printing was implemented as a result of COVID-19.
Mangano gave an overview of the Digital History Project which is a website which showcases photographs and
documents of Iowa City and Johnson County history. The new website will be easier to navigate and is a more
sophisticated system. Kirsch asked if digital newspapers are archived there. Mangano shared that they are
separate because the library pays for digital access to historical newspapers. Johnk commented that they can't
wait to see it.
Raeburn asked who the audience was for the Strategic Plan report. Raeburn believes if the Strategic Plan
report is for the public there should be more explanation however if it is an internal document than it doesn't
need further explanation. Carman said the report is for both external and internal purposes. Carman shared
there is an internal and more granular version of this report used for project management and designing work
flow. The document shared with the Board was drafted in an attempt to be easily understood by the public.
Carman suggested a footnote version of the document could be created with informational links to the
projects involved. Kirsch believes ICPL takes Strategic Planning seriously and shared that it drives the work of
the library. Kirsch is impressed with the current Strategic Plan process and likes the formatting of the
document. Raeburn wondered what the newspaper survey results found. Matthews believes the results would
be shared in the fall. Matthews asked about goal 2, objective 1 and wondered what the parameters of the
diversity audit were. Mangano shared a diversity audit was done in house using a variety of factors such as
socio-economic status and religion. Staff then used those parameters in purchasing materials. Mangano
shared staff used this information over the past year and will continue to evaluate best practices. Matthews
asked if the audit was in relation to the Ingram audit. Mangano shared that Collection Services staff completed
an internal audit and touched every item in the young adult collection. This process took many staff hours and
it could only be done because the building was closed due to COVID-19. Due to time constraints, Ingram was
then paid to do a diversity audit on other collections. The data Ingram collected was not found to be as
specific or useful as the in-house audit. Mangano shared some staff attended an Innovative Conference and
have ideas about enhancing in-house diversity audits in the future.
Policy Review: 101 Bylaws. Kirsch commented the Bylaws policy needs to be shared with the Trustees ten
days before the policy can be approved. The Bylaws will be voted on in August. Kirsch asked if any Trustees
had comments, there were none. Kirsch shared the three main things the revision addressed were electronic
participation, public comments, and the definition of quorum.
Policy Review: Bereavement. Carman shared the City of Iowa City expanded their leave policies and this policy
has been adopted by Council and is supported by union leadership. Carman recommends the Library Board of
53
Agenda Item 10A-3
Trustees approve the policy so library staff can adopt it. Paetzold made a motion to approve the Bereavement
Policy. Shultz seconded. Motion passed 8/0.
Board Recognition Dinner Discussion. Kirsch shared that due to COVID-19 the Board has not recognized
recent outgoing Trustees for their terms of service. Johnk believed the last Trustee dinner was in 2019. Kirsch
asked if reinstituting the annual dinner appealed to other Trustees and all agreed. Kirsch will work with
Carman to plan a dinner sometime after August. Paetzold would like to include Trustees that were not
included in previous years due to COVID-19.
Staff Reports.
Director's Report. Carman shared there are no updates on the Development Coordinator position until it
closes. Carman has received a few inquiries regarding Monkeypox and if it will impact library services.
Carman's response so far is that staff are actively monitoring county, state, and federal guidelines but at this
point we are not taking specific action.
Kirsch commented on the mention of including Trustees in the interview process of the Development Director
in the Director's report. Kirsch asked if Trustees were interested to let her know. Carman would like
interviewees to do a presentation in which all Trustees could attend. However, a Trustee would need to be
available to attend all of the interviews in order to attend.
Paetzold asked to the intensity of the fire at the Cedar Rapids Public Library. Carman reached out to their
director and shared that the sprinklers went off but there was no water damage to books. Paetzold asked if it
was appropriate to reach out to Cedar Falls Public Library. Carman clarified there was a state park shooting
and one of the victims was employed by the Cedar Falls Public Library and committed to reaching out to see
what they needed.
Carman shared he included a study on library burnout that was released at ALA from the Urban Librarians
Unite group. Carman shared this document is getting a lot of press and believes it is important to follow the
changing expectations for mental health support for library workers. Carman said Trustees might hear
comments related to burnout or fatigue from ICPL staff and from other library workers at the ILA conference
and beyond, so he wanted to provide context. Carman would like to offer a conversation with staff on this
study.
Carman gave an overview of ILA and shared that ICPL Trustees are registered ILA members. Miller can register
Trustees for the ILA conference and will send more information to Trustees about signing up. Raeburn asked
when the conference was and Miller responded October 12-14 in Coralville. Paetzold gave an overview of the
conference and shared it is a great opportunity to meet Trustees from other Iowa communities. Helmick
shared Ty Rushing is a keynote speaker and there is also a legislative session that is available to Trustees.
Paetzold and Carman believe it is a great educational opportunity for Trustees. Kirsch shared it is a fun
opportunity.
Departmental Reports.
Adult Services. Kirsch enjoyed the pictures from the produce photo booth at the Farmers Market.
Community & Access Services. Matthews and Stevenson enjoyed the photos of students with new library
cards from Kirkwood. Kirsch asked if the signup event had been going on for a while and Helmick replied yes.
Kim asked who initiated the program and Helmick replied Kirkwood did with a plan to do more in the spring.
Helmick is also interested in reaching out to the University of Iowa for a similar program.
Development Office Report. McCarthy shared Sidewalk Sales and The Book End recently raised $1,100. The
weather was stormy and humid so they stayed inside the library lobby but patrons were very excited. Kirsch
commented that it was a good fundraiser.
54
Agenda Item 10A-4
Carman shared this is McCarthy's last meeting after 18 years as Development Director. McCarthy thanked
everyone for supporting the library and thanked everyone in advance for their support in continuing the very
generous tradition of having all Board Members contribute donations to the Iowa City Public Library. Kirsch
said McCarthy will be missed. McCarthy shared she recently reviewed her first report as Development Director
in 2004 which stated she raised $68,500. Today the Development Office averages $400,000 to $450,000 a year
with one and a half full time staff. McCarthy thanked everyone for their help in her success.
Miscellaneous. None.
President's Report. None.
Announcements from Members. Johnk shared that they identify as a gender non -conforming person and
prefer to go by DJ going forward.
Committee Reports. Stevenson shared this was his first meeting with the Foundation. There were four new
board members in attendance and it was the first in person meeting since the pandemic began. The
committee chairs described their committee work and filled out a form specifying how they would support the
work of the Foundation. Other work included a conflict of interest disclosure and a new supplemental
volunteer health insurance coverage that is available to volunteers. The new Corporate Resolution was
approved. Carman gave an update and the Memorandum of Understanding was approved. McCarthy was
thanked for her service. Kirsch asked if she needed to sign the Memo of Understanding. McCarthy replied yes,
Kirsch can sign a copy after the meeting.
Communications. None.
Consent Agenda. Shultz reported their name was misspelled and asked for it to be edited. Paetzold made a
motion to approve the consent agenda with the edit discussed. Shultz seconded. Motion passed 8/0.
Set Agenda Order for July Meeting. Kirsch shared the annual statistics & financials and voting on the Bylaws
will be on the next agenda. Kirsch asked if forming a finance committee was happening. Paetzold thought it
would be a good opportunity for review. Carman shared this is a good time with Miller in her first budget cycle
as Administrative Coordinator. Kirsch asked if there is interest in having a policy to review the financial reports
in the board packet. Matthews is interested but has time constraints. Matthews suggested nominating
Rocklin. Kim offered to assist.
Adjournment. Kirsch adjourned the meeting at 6:12 PM.
Respectfully submitted,
Jen Miller
55
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