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Home My WebLink About09-22-2022 Library Board PacketIf you will need disability-related accommodations in order to participate in this meeting, please contact Jen Miller, Iowa City Public Library, at 319-887-6003 or jennifer-miller@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. LIBRARY BOARD OF TRUSTEES September 22, 2022 Iowa City Public Library 2nd Floor – Boardroom Regular Meeting - 5:00 PM Carol Kirsch - President Tom Rocklin - Vice President DJ Johnk - Secretary Noa Kim Claire Matthews Robin Paetzold John Raeburn Hannah Shultz Dan Stevenson 1.Call Meeting to Order. 2.Approval of September 22, 2022 Board Meeting Agenda. 3.Public Discussion. 4.Items to be Discussed. A.Budget Discussion. Comment: This is a regularly scheduled agenda item. Board action not required. B.Policy Review: 401 Finance Policy. Comment: This is a regularly scheduled agenda item. Board action required. C.Policy Review: 801 Circulation and Library Card Policy. Comment: This is a regularly scheduled agenda item. Board action not required. 5.Staff Reports. A.Director’s Report. B.Departmental Reports: Adult Services, Community & Access Services. D.Miscellaneous. 6.President’s Report. 1 If you will need disability-related accommodations in order to participate in this meeting, please contact Jen Miller, Iowa City Public Library, at 319-887-6003 or jennifer-miller@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. 7.Announcements from Members. 8.Committee Reports. 9.Communications. 10.Consent Agenda. A.Approve Minutes of Library Board of Trustees August 25, 2022 Regular Meeting. B.Approve Disbursements for August, 2022. 11.Set Agenda Order for October Meeting. 12.Adjournment. 2 Iowa City Public Library – Board of Trustee Meetings Agenda Items and Order Schedule FY23 SEPTEMBER 22, 2022 OCTOBER 27, 2022 NOVEMBER 17, 2022 Budget Discussion Policy Review: 401 Finance Policy (AD) Policy Review: 801 Circulation and Library Card Policy (CAS) Departmental Reports: AS, CAS Budget Discussion 1st Quarter Statistics and Financials - Review Departmental Reports: CH, CLS, IT Special Events: Homecoming Parade Appoint Committee – Director’s Evaluation Policy Review: 601 Collection Development Departmental Reports: AS, CAS DECEMBER 15, 2022 JANUARY 26, 2023 FEBRUARY 23, 2022 Policy Review: 802 Confidentiality and Privacy Departmental Reports: CH, CLS, IT Special Events: Staff InService Day 12/9 Strategic Planning Update 2nd Quarter Goals/Statistics Financials – Review Policy Review: 703 Recording and Streaming Policy (IT) Departmental Reports: AS, CAS Director’s Evaluation Appoint Nominating Committee Set Calendar for Next Fiscal Year Dept Reports: CH, CLS, IT March 23, 2023 April 27, 2023 May 25, 2023 Dept Reports: AS, CAS President Appoints to Foundation Board Election of Officers Review 3rd Quarter Financials & Statistics Dept Reports: CH, CLS, IT Policy Review: 815 Internet Use Policy (IT) Policy Review: Naming and Recognition (Admin/Dev) Dept Reports: AS, CAS 3 Iowa City Public Library Friends Foundation Summary Financial Statements As of and for the year ended June 30, 2022 (amounts rounded to the nearest dollar) Statement of Financial Position June 30, 2021 Assets Cash 213,296$ Investments 1,621,096 Life Insurance Policies 264,266 Total Assets 2,098,658$ Liabilities and Net Assets Liabilities, deferred benefit of life insurance 264,266$ Net Assets Unrestricted 609,668 Temporarily Restricted 216,973 Permanently Restricted 1,007,750 Total Net Assets 1,834,392 Total Liabilities and Net Assets 2,098,658$ Statement of Activities Gifts, Revenue, and Gains Total Unrestricted Temporarily Restricted Permanently Restricted Contributions, Grants, & Special Events 281,820$ 279,620$ 2,200$ Book End Store Sales 10,129 10,129 Gifts & Bequests (Passthrough)46,291 46,291 Interest/Dividends 67,082 16,857 8,621 41,603 Net appreciation (depreciation) of investments (356,255) (88,672)(46,097)(221,487) Transfers 41,043 41,043 Total Gifts, Revenue and Gains 90,109$ 305,268$ (35,276)$ (179,883)$ Library Grants and Expenses Grants to Library Materials & Programs 125,509$ 117,500$ 8,009$ Grants to Library (Gifts & Bequests Passthrough)46,291 46,291 Fundraising Expenses 155,140 155,140 Book End Store Expenses 892 892 Administrative Expenses 62,640 62,640 Transfers 41,043 41,043 Total Library Grants and Expenses 431,515$ 382,463$ 8,009$ 41,043$ Change in Net Assets from Operations (341,406)$ (77,195)(43,285)(220,927) Net Assets – Beginning of Year July 1, 2021 2,175,798$ 686,863 260,258 1,228,677 Net Assets – End of Year June 30, 2022 1,834,392$ 609,668$ 216,973$ 1,007,750$ Agenda Item 4A-1 4 City Funds Operating Interest Enterprise Lost &Open Direct Misc.Reimbursables Gifts &Development Jail Budget Account Fund Damaged Access State Aid Grants Bequests Office Fund 10550110 to 10550220 10550310 10550320 10550330 10550340 10550350 10550360 10550410 10550420: 10550520 10550600 10000000 Total Ending Balance -$ $ 33,422.28 $ 79,153.53 $ 118,738.86 $ 157,281.67 $ 44,220.44 $ 2,324.80 $ 54,538.66 $ 830,793.08 $ (5,427.59) $ 3,577.33 $ 1,315,122.06 $ 383,878.14 Beginning Balance -$ 33,422.28$ 79,153.53$ 118,738.86$ 157,281.67$ 44,220.44$ 2,324.80$ 54,538.66$ 830,793.08$ (5,427.59)$ 3,577.33$ 1,315,122.06$ 383,878.14$ RECEIPTS Tax Dollars -$ Iowa City 4,735,396.31$ 4,735,396.31$ 62,422.00$ Iowa City Library Levy 1,172,383.58$ 1,172,383.58$ County Contract 480,422.29$ 6,085.78$ 486,508.07$ Other City Contracts 83,302.00$ 83,302.00$ State/Federal 4,429.85$ 36,890.68$ 21,874.69$ 63,195.22$ Fines/Fees 2,941.07$ 2,941.07$ Sales 1,932.37$ 10,385.64$ 12,318.01$ Interest 4,979.40$ 4,979.40$ Reimbursements (Incl Taxes)19,444.94$ 10,890.11$ 9,045.30$ 178,667.94$ 218,048.29$ Gifts / Grants 5,000.00$ 213,129.30$ 218,129.30$ Misc (Includes Bldg Rent)20,000.00$ 20,000.00$ Transfers In -$ Total 6,520,252.41$ -$ 10,385.64$ 10,890.11$ 36,890.68$ 21,874.69$ 5,000.00$ 9,045.30$ 218,108.70$ 178,667.94$ 6,085.78$ 7,017,201.25$ 62,422.00$ EXPENDITURES Personnel 411000:423100 4,997,181.64$ 18,039.58$ 33,075.05$ 199,764.71$ 5,248,060.98$ Services 432030:449350 635,497.77$ 6,235.75$ 33.06$ 20,316.82$ 41,221.36$ 703,304.76$ 17,560.09$ Supplies 452010:469370 109,905.42$ 799.10$ 1,557.87$ 41,476.79$ 153,739.18$ 4,695.58$ Capital Outlay -$ Bldg/Furn/Equip 472010:476070 & 490040 -$ Library Materials 477020:477380 715,245.58$ 5,000.00$ 7,539.05$ 79,435.89$ 3,393.94$ 810,614.46$ Non ICPL Library materials 221907 -$ Transfers Out 62,422.00$ 62,422.00$ Total 6,520,252.41$ -$ 7,034.85$ 33.06$ 18,039.58$ 21,874.69$ 5,000.00$ 7,539.05$ 195,209.09$ 199,764.71$ 3,393.94$ 6,978,141.38$ 22,255.67$ Ending Balance -$ 33,422.28$ 82,504.32$ 129,595.91$ 176,132.77$ 44,220.44$ 2,324.80$ 56,044.91$ 853,692.69$ (26,524.36)$ 6,269.17$ 1,354,181.93$ 424,044.47$ FY2022 Receipts and Expenditures by Fund Library Board Controlled Funds Equipment Replacement & Reserve 10550800 Agenda Item 4A-2 5 To: Library Board of Trustees From: Elsworth Carman Date: September 16, 2022 Re: Policy 401: Finance Policy Proposal: A staff finance committee was formed for the tri-annual review of Finance Policy 401. The committee presented a draft of the policy to and consulted with the Finance Department at the City of Iowa City. Changes recommended and outlined below were made in the spirit of transparency, accuracy, and flexibility. Background: The Board of Trustees has a great deal of authority in the oversight of the Library’s budget. Once an operating budget is allocated to the Iowa City Public Library by the City Council, the Board of Trustees can approve expenditures and spend funds as you see fit. This is a unique budgetary situation amongst city departments. Only the Airport Commission retains the same level of budgetary power. The Library’s Board of Trustees also has authority over all special funds, including gifts, bequests, and state funding. The purpose of this policy is to provide guidance to staff on the general management of the library budget. Staff Recommendation: Point Change Requested 401.1. A Update website link to Title 11, Chapter 1 of the Iowa City Municipal Code. 401.3. A Remove “Each fiscal year’s annual report will contain a balance sheet…”. Insert “At the close of each fiscal year a balance report…will be submitted to the Library Board”. This change is recommended to reflect the current practice for submitting account balances to the Library Board. 401.3. B Remove “…during the annual budget preparation in September and October”. Insert, “annually” in its place. This change is recommended to reflect the current practice of submitting NOBU requests in June before the start of the next fiscal year. It also provides flexibility in the event that the Board of Trustees requests this information sooner or later. 401.4. D Remove, “...and is deposited in sub account 1001/10550430 of this fund after being received by the Friends Foundation”. Agenda Item 4B-1 6 Insert, “Historically this has been incorporated in the NOBU request required in section 401.3B to support the library materials budget.” This change is recommended due to the undesignated nature of the Myron Walker Trust. 401.6. B Remove, “This is a revolving account for collecting fees paid for lost or damaged materials. Proceeds are used first to pay costs of collecting fines and materials, from delinquent borrowers… Beginning in FY20, lost and damaged payments will be moved to the general fund to offset the loss of revenues…”. Insert, “This was an account for collecting fees paid for lost or damaged materials. Proceeds were used to pay costs of collecting fines and materials from delinquent borrowers…In FY20, lost and damaged payments were moved to the general fund to offset the loss of revenues…”. This change is recommended to reflect current practices. 401.6. C.1 Remove account “1000” and insert “1006”. This change reflects the correct fund number for Library Replacement Reserves. 401.7. A Insert “Open Access” to reflect the accurate name of the program. 401.7. A.1.b Remove, “Access Plus”. Insert “Participating Iowa libraries...”. to reflect the accurate name of the program. 401.7. B Insert “Direct State Aid” to reflect the accurate name of the program. 401.11. B.2 Remove, “Items will be used in outreach collections, given to local nonprofits or offered to other libraries, sold by the Friends Foundation, or discarded. The decision on the disposal of each withdrawn item will be based on the same criteria used to sort books given to the library.”. Insert, “Items will be placed in outreach collections, sold to book vendors, offered to other libraries, offered to the Friends Foundation for public sale, recycled, or discarded.” This change reflects changes made to the recent Collection Development policy revision. 401.11. B.3 Remove, “All monies from the sale of withdrawn library materials will go to the Friends Foundation to benefit the library.” This change reflects changes made to the recent Collection Development polic y revision. Action Required: Review policy and adopt as amended. Committee Members: Elsworth Carman, Anne Mangano, Jen Miller. Agenda Item 4B-2 7 Iowa City Public Library SECTION 401: FINANCE POLICY 401.1 AUTHORITY A.The Library Board has final authority over all equipment and materials owned by the library and over the expenditures of all funds available to the library. See Title 11, Chapter 1 of the Iowa City Municipal Code updated July 17, 2008. 401.2 ANNUAL OPERATING BUDGET (1000/10550110 - 10550900) A.The Board delegates to the Library Director the responsibility for the preparation of the preliminary draft of the annual budget with necessary supporting data. B.The Board reviews, revises, and approves the proposed budget before it is submitted to the City Manager via the City Finance Department. C.The City Council approves the annual operating budget based on the City Manager’s recommendations and input from the Library Board. D.When the budget has been approved, the Library Director is responsible for the operation of the library under the financial conditions set forth in the annual budget. E.To ensure ongoing monitoring of the budget and to meet requirements of the local ordinance, all disbursements must be approved by the Board and signed by the President and Ssecretary. Disbursement lists are reviewed at monthly Board meetings. The Director shall provide at least quarterly reports to the Library Board on the status of the current year's budget. F.To ensure the validity of annual revenue projections submitted to the City Finance Department, all library fees and charges shall be reviewed each year from a report prepared by the Director. G.All balances in the Annual Operating Budget revert to the City's General Fund unless permission is granted by the Finance Department for a specific encumbered item not yet received, or for an uncompleted project. In these cases, a budget amendment will be prepared. 401.3 REPORTING, BUDGETING AND EXPENDING MONIES IN LIBRARY SPECIAL FUNDS A.Each fiscal year’s annual report will containAt the close of each fiscal year a balance reportsheet showing beginning and ending balances, receipts and expenditures by fund described in Section 401.4, 401.5, and 401.6 will be submitted to the Library Board. B.The Director shall prepare, and the Board shall approve a general budget plan for spending undesignated monies in the special funds described in Sections 401.4, 401.5 and 401.6 annually.during the annual budget preparation process in September and October. Collectively these undesignated funds are known as NOBU funds (Non-Operating Budget/Undesignated). C.Generally, the receipts from one fiscal year will be used to fund the expenditures in the following fiscal year. If state guidelines require expenditure of funds within a fiscal year these requirements will be met. Agenda Item 4B-3 8 D.Exceptions to 401.3.C may be made with Board approval. These exceptions generally will be approved only after next year's operating and special fund budget proposals have been approved. Exceptions may complement or prepare for a project to be funded in the next fiscal year’s operating budget, or they may substitute for projects which were not approved by the City Council for the following year's operating budget. Generally, this final review and approval occurs in July when balances from the previous year have been determined. E.Unlike the Annual Operating Budget, the balance in all Library special funds can be carried over to the next fiscal year, unless state guidelines require their expenditure. 401.4 GIFTS AND BEQUESTS FUND (1001) A.Gifts which are designated for the Gifts and Bequests Fund are accepted by the Library Board and deposited in that fund. Gifts to the Iowa City Public Library Friends Foundation are accepted by the Development Office and are governed by policies of the Foundation. B.If any gift carries a request for a restricted use on the funds which does not meet the Library's current goals and objectives, the Director shall seek the approval of the Board before accepting the gift. C.All gifts accepted for a special purpose shall be honored and used for these purposes. The Library will keep records to show the approximate expenditures of these restricted funds. D.Income from the Myron J. Walker Trust Fund is considered an undesignated gift. Historically this has been incorporated into the NOBU request required in section 401.3B to support the library materials budget.and is deposited in sub-account 1001/10550430 of this fund after being received by the Friends Foundation. E.The formal accounting, reporting, and auditing for this fund will be done by the City Finance Department. The Director shall report on the activity of the Gifts and Bequests Fund at least quarterly. F.Because Gifts and Bequests Fund expenditures are not a part of the annual operating budget, all purchases from unrestricted funds shall receive prior approval by the Library Board, item by item or as part of the annual process described in 401.3. All expenditures from the Gifts and Bequests Fund shall be listed on the monthly disbursement list for review at monthly Board meetings and signed by Board officers . G.Development Office Salary Fund. (1005/10550600) This fund is used to pay salaries and benefits of employees of the Development Office. The funds are contributed to the Gifts and Bequests Fund by the Iowa City Public Library Friends Foundation. 401.5 ENTERPRISE FUND (10550320) A.Accounts may be established from time to time to handle income and expenditures for items which the Library sells. Examples: photocopies, printing, supplies, book bags, etc. B.The City Finance Department maintains the accounts for the Enterprise fund and the Director shall report on the status of this fund at least annually. Agenda Item 4B-4 9 401.6 SPECIAL PURPOSE FUNDS A.Jail Account. (1000/10000000/221907) The Johnson County Sheriff's Department provides these funds annually. They are used to buy materials for the Johnson County Jail. B.Lost and Damaged Fund. (1001/10550330) This iswas an revolving account for collecting fees paid for lost or damaged materials. Proceeds arewere used first to pay costs of collecting fines and materials from delinquent borrowers. The balance is used to replace materials, to repair or rebind damaged materials, or for any other purpose approved by the Board. See 401.3. Beginning inIn FY20, lost and damaged payments will be were moved to the general fund to offset the loss of fine revenues. The balance will be spent on Board approved items. C.Equipment Replacement Fund. Money is budgeted in and transferred from the Annual Operating Budget (401.2). Income from the sale of used items and miscellaneous recycling revenue is also deposited here. It is used to replace various kinds of equipment including computer hardware and software. Current replacement fund: 1.Library Replacement Reserve (account 10006/10550800); D.Any purchase from any of these funds for items or services not directly related to the purpose of the fund shall be approved by the Board prior to the expenditure. (See 401.3) 401.7 STATE FUNDS A.Open Access/Reciprocal Borrowing and Interlibrary Loan Reimbursement. (1001/10550340) 1.These funds are paid by the State Library to reimburse participating libraries for two different State-funded programs via annual contracts. a.Reciprocal borrowing. Open Access Libraries receive reimbursement for loaning materials to cardholders from other participating libraries. The transaction rate is based on the amount of state funding and the total number of eligible transactions state-wide. b.Interlibrary loans. Access Plus Participating Iowa Llibraries are reimbursed for all loans at the current rate or as funding permits. 2.The funds shall be used for library materials, salaries, equipment, or for any other purpose approved by the Board. See 401.3. 3.These funds are held in a reserve fund separate from the annual operating fund because State Library administrative rules require they be spent as additional monies for the library, not as a substitute for local tax monies. B.Direct State Aid/Enrich Iowa State Funding (1001/10550350) 1.These funds are received annually from the state as direct state aid to public libraries. The amount is set by state law and is dependent on the number of libraries participating and the accreditation status of the libraries. The program is administered by the State Library. 2.According to administrative guidelines, Enrich Iowa funds may not be substituted for local tax monies. State guidelines may require funds be spent on a general Agenda Item 4B-5 10 purpose (e.g., technology), or within a specific time frame. C.Any purchase from any of these funds for items or services not directly related to the purpose of the fund shall be approved by the Board prior to the expenditure. See 401.3. 401.8 CONTRACTS FOR SERVICE A.Local ordinance allows the Library Board to contract with others for use of the Library. Funds from these contracts are deposited in the Library’s operating budget unless otherwise established by Board policy. 401.9 GRANTS (1001/10550360) A.When required, applications for grants shall have the approval of the Library Board before submission. B.Grant funds requiring special reporting and auditing shall be placed in a distinct account as designated by the City Finance Department. Small grants which do not require extensive recordkeeping or special auditing shall be deposited in the Gifts and Bequests Fund and tracked internally by the Library. C.Expenditures from these accounts shall not require prior approval by the Library Board, but all expenditures shall be listed on the monthly list of disbursements. 401.10 PURCHASING POLICY A.The Library will follow fundamental principles of prudent procurement practices, applicable State law, and budgetary and administrative control requirements when purchases are made. B.Administrative purchasing policies and procedures shall be reviewed periodically by the Library Director and shall be available for examination by an auditor or by the public. C.Purchasing policies and procedures will be similar to City policies and procedures. The expertise and procurement resources of the Central Purchasing Division of the City Finance Department shall be used whenever appropriate. D.If mutually beneficial, the Library may purchase or contract services in conjunction with other governmental entities, including, but not limited to the City, another library, or a library consortium. E.For collection items or services purchased jointly where all parties cannot be billed separately, each entity’s proportionate share will be collected and deposited in the reimbursable account (1001/10550410). 401.11 DISPOSITION OF SURPLUS PROPERTY A.Equipment and Furniture. 1.First choice is given to other City departments. If an item has substantial value, a transfer of funds will be negotiated. Items may be donated to non-profit organizations at the discretion of the Library Director. Agenda Item 4B-6 11 2.Disposition of property valued at less than $500. Surplus property valued at less than $500, shall be disposed of by any of the following methods: sale at a fixed price established by the Director, sale at a public auction, resale shop, sealed bid, or given to the Friends Foundation for sale to benefit the Library. 3.Disposition of property valued at $500 or more. Any property with an estimated value of $500 or more shall be disposed of by sale at public auction or sale by sealed bid. 4.The Library Board may make exceptions to this policy if they wish to sell the property to another government agency. 5.All monies received from the sale of surplus items shall be returned to the fund from which it was purchased (General Fund, Gifts and Bequests Fund, Enterprise Fund, etc.), or to the equipment replacement fund. 6.If the surplus item has not been sold after all reasonable sale efforts have been made, the Library Director may dispose of the item in the most appropriate manner. B.Books and Other Library Materials. 1.These items shall be withdrawn from the Library's collection as outlined in the Library Board's Collection Development Policy. 2.Items will be usedplaced in outreach collections, sold to book vendors,given to local nonprofits oroffered to other libraries, sold byoffered to the Friends Foundation for public sale, recycled, or discarded. The decision on the disposal of each withdrawn item will be based on the same criteria used to sort books given to the library. 3.All monies from the sale of withdrawn library materials will go to the Friends Foundation to benefit the library. Library Board of Trustees Adopted: March 28, 1985 Revised: December 22, 1987 Revised: November 16, 1989 Revised: December 20, 1990 Revised: June 27, 1991 Revised: February 26, 1993 Revised: May 26, 1994 Revised: December 19, 1996 Revised: August 24, 2000 Revised: February 19, 2004 Revised: December 21, 2006 Revised: October 25, 2007 Revised: October 15, 2009 Revised: November 15, 2012 Revised: December 17, 2015 Revised: December 20, 2018 Revised: January 24, 2019 Agenda Item 4B-7 12 Memo: 801 Circulation and Library Card Policy Review Department: Community & Access Services Prepared by: Sam Helmick Summary A policy review committee reviewed this policy in February 2022 as part of broader fine free examination and reported to the Library Board of Trustees. It has been determined by the Community & Access Services Department that this policy does not need to be revised at this time. Agenda Item 4C-1 13 801: CIRCULATION and LIBRARY CARD POLICY See also related policies: Collection Development (601) and Confidentiality and Privacy (802). See also Iowa Code: Chapter 613.16 (Parental Responsibility of Actions of Children) and Chapter 714.5 (Theft of Library Materials and Equipment). 801.0 The purpose of the Circulation Policy is to establish who may obtain a library card at the Iowa City Public Library, privileges associated with different types of cards, and conditions under which those privileges may be suspended. A valid library card provides library users with circulation services which may include, depending upon type of library card, borrowing materials and equipment, placing holds, or requesting interlibrary loan service, and allows inhouse and remote electronic access to information resources. The Circulation and Library Card Policy establishes charges for circulation services and replacement fees for lost or damaged materials. 801.1 Library Cards General Information: These policies apply to all types of cardholders: a. Individuals of all ages may apply for a library card with proper identification and proof of residence. (See Sections 801.12-801.19 for specific card categories.) Staff may allow two checked-out items (no equipment) if proof of residence is not shown at time of application; address verification must be shown before further use of the card is allowed. b. Cardholders are responsible for all materials checked out on the card and for payment of replacement fees assigned to the card, except as noted. c. The Library Director may refuse or restrict a library card if a pattern of abuse is established. d. Cardholders are responsible for notifying the library promptly if a card is lost or stolen. (See Section 801.22 for cardholder liability.) e. Library cards expire regularly to confirm address and other contact information. f. Access to Library materials will not be restricted based on age except in the case of circulating equipment with replacement value over $250, which will require parental permission for checkout to patrons under age 18. Access to specific collections may be restricted for the Student AIM cards based on the Memorandum of Agreement with the participating school districts and public libraries. g. Cardholders are limited to one library card account with the exception of students who are issued Student AIM Cards. Privileges for use are set according to the library card presented for checkout and services. With the permission of their parent/guardian, students with Student AIM cards may also apply for a Resident or Open Access card. 801.12 Resident Cards: Resident cards are issued to residents and property owners of Iowa City and contract areas. Cardholders are limited to 75 checked-out items. Agenda Item 4C-2 14 801.13 Open Access: Open Access cards are issued to residents of areas with libraries participating in the State Library of Iowa's Open Access program, in accordance with the statewide Open Access agreement. Some services are limited. 801.14 Temporary Cards: Temporary cards are issued to persons who will be living in our service area from one to eight weeks, and to those living in temporary housing. Some services are limited. 801.15 Institutional Cards: Institutional cards are issued to institutions and businesses located in Iowa City, contract areas, and Johnson County communities with libraries participating in the Open Access program. Institutional cards are limited to 100 checked-out items. 801.16 Special Cards: (See Section 801.25 and 801.26 for replacement fee information.) a. Borrowers who qualify for Resident Cards may apply for At Home service and will be assigned an At Home card. b. Special cards are available for institutions with ICPL outreach collections. c. Special cards are assigned to libraries participating in interlibrary loan. d. Special cards are assigned to inmates at the Johnson County Jail who request services from the Library. Services may be limited to comply with an agreement for service with the Johnson County Sheriff’s Office. 801.17 Self-Registration Cards: Patrons who apply online shall verify their registration with identification and proof of address to obtain a library card with regular privileges (see 801.12- 14). Self-registered cards permit limited access to online resources and the physical collection as applicable to the service model in place at the Library and the landscape analysis of community health. Self-Registration access is regulated in context with the current Library service model available and the Library mission to provide robust access to materials. 801.18 Computer Use Only Cards: Issued to patrons who are unable to confirm a local address. Services are limited to internet computers and in-house use of equipment valued at less than $100. 801.19 Student AIM Cards: Issued to all students grades K-12 enrolled in the Iowa City Community School District and other participating school districts. Services may be limited based on the Memorandum of Agreement with the participating school districts and public libraries. Student AIM (Access to Information and Materials) Cards have circulation limits based on the Memorandum of Agreement with the participating school districts and public libraries. The Student AIM Card will have limited borrowing privileges of physical materials at each of the Agenda Item 4C-3 15 three (3) Public Library locations and will be limited to three (3) books and/or audio books at each, which must be returned before additional books will be allowed to be checked out. 801.2 Replacement Fees 801.21 Lost or Damaged Materials a. The full replacement or repair fee for a lost or damaged item is charged to the borrower to whom the item was checked out at the time that it was lost or damaged. b. Borrowers are responsible for materials which were checked out on lost or stolen cards prior to notification to the library of the card's loss. A borrower's liability for such materials is limited to $50.00. c. The replacement fee of the item includes the Library’s purchase price plus a processing fee. The Library uses vendors that offer processing and other related services to acquire materials, including replacements. d. Replacement or repair fees up to $100 may be waived in full or part on a case-by-case basis by permanent staff. Higher amounts may be waived in full or part by the Community & Access Services Coordinator or Customer Services Assistant, on a case-by-case basis. e. Replacement or repair fees will not be charged for students using Student AIM Cards. 801.22 Suspension of Circulation and Remote Access Privileges a. Individual cards: Circulation and some remote access privileges are suspended for cardholders owing the library $10.00 or more in fees or for materials not returned and billed. b. Institutional cards: Circulation and some remote access privileges are suspended for cardholders owing the library $20.00 or more in fees for materials not returned and billed. c. Interlibrary loan institutions: Service may be denied to those libraries which habitually are late in returning materials or fail to pay bills of $25.00 or more for lost or damaged materials. d. Expired cards: Circulation and other access privileges are suspended when a library card expires. An expired card may be renewed when a patron's address is verified. e. Special At Home cards: Access privileges are suspended for materials not returned that have been billed. f. Student AIM Cards: Access privileges are suspended based on the guidelines in the Memorandum of Agreement with the participating school districts and public libraries. Agenda Item 4C-4 16 801.23 Charges for Holds (Reserves) a. Registered borrowers with no delinquency status may place up to twelve free holds. b. Institutional cards may have up to fifteen free holds. c. Beyond the twelve free hold limit, registered borrowers may place additional holds for a charge of $.50 per item, payable in advance. 801.24 Charges for Interlibrary Loan a. When it is necessary to borrow library materials through Interlibrary Loan from libraries which charge a fee for such services, these charges will be absorbed by the library, with the approval of the Adult Services Coordinator. Postage will be paid by Iowa City Public Library. b. Out-of-state libraries will be charged $15.00 for the loan of audiovisual material. 801.25 Replacement Fees for Special Cards: a. At Home patrons, Interlibrary Loan libraries, and the outreach sites are responsible for paying the replacement fee for the fee of lost or damaged materials. 801.26 Card Replacement: Patrons may receive one free replacement card per year. The replacement charge for additional lost cards is $1.00. 801.27 Fresh Start 18: When a patron reaches their 18th birthday, the library may waive accumulated charges and replacement fees on a case-by-case basis. 801.3 Retrieval of Overdue Materials 801.31 Notification: Notices are sent at regular intervals to cardholders with overdue library materials. The last notice is a bill for the replacement fee of the item. 801.32 Long Overdue Materials: Library accounts for which a bill has been sent may be submitted to a local law enforcement agency for further action. (See also Code of Iowa, Chapter 714.5, Theft of Library materials and equipment.) Adopted: 12/20/84 Revised: 2/28/85 Revised: 5/23/85 Revised: 7/25/85 Revised: 8/22/85 Revised: 11/21/85 Revised: 3/27 /86 Revised: 9/25/86 Revised: 2/27 /87 Revised: 4/28/88 Revised: 7/27/89 Revised: 7 /1/90 Revised: 2/21/91 Revised: 4/25/91 Revised: 7/11/91 Revised: 7/25/91 Revised: 4/28/92 Revised: 10/27 /94 Revised: 3/30/95 Revised: 4/27 /95 Revised: 2/22/96 Revised: 5/27 /99 Revised: 5/23/02 Revised: 6/26/03 Revised: 4/22/04 Revised: 6/23/05 Agenda Item 4C-5 17 Revised: 5/25/06 Revised: 12/20/07 Revised: 2/26/09 Revised: 2/25/10 Revised: 10/28/10 Revised: 8/23/12 Revised: 8/28/14 Revised: 12/15/16 Revised: 4/25/19 Revised: 6/27 /19 Revised: 6/25/20 Revised: 9/10/20 Revised: 9/23/21 Revised 2/24/2022 Agenda Item 4C-6 18 Director’s Report: September 2022 Strat Plan Process We have started collecting feedback from the community to inform our next strategic plan. Four community feedback sessions have been held thus far and eleven more “general” sessions are planned. We will also hold a number of targeted sessions with stakeholder groups (business partners, City Department Heads, etc.) with our State Library consultant. Additionally, we have had 46 patrons complete our online survey (available at https://www.icpl.org/about/strategic-plan) and our paper version (available at every service desk and on the Bookmobile) has been completed and returned by several patrons. Twelve community members have reached out to me with comments via phone or email. We will assess the collected feedback with our consultant in early October and develop a timeline for additional planning steps. Handrail Status The handrails are in place outside the west entrance to the Library. No issues have been reported in the three weeks since installation. The planters, which were used as a temporary barricade before the handrails were installed, should be removed soon. I appreciate the City’s management of this project and am optimistic no additional changes will be necessary. Budget Process Update The City of Iowa City Finance Department has begun setting the budget process benchmarks for FY24. CIP updates and new project sheets are due soon, the budget kickoff meetings will be held at the end of the month, and our departmental budget meeting is scheduled for mid-November. Agenda Item 5A-1 19 At this point, we anticipate pulling the CIP request for an automatic materials handler or automatic sorter. As we have come back from the COVID closure, a number of changes have been made in how returns are processed and handled. We have manually addressed our most significant concerns in that area, and do not feel an AMH or AS is needed right now. Additionally, supply chain problems are still an issue and planning accurately for a machine would be difficult. We will update the CIP forms for the reflooring project to reflect inflation, and I am considering submitting a new project form for exterior drop box replacement, which is expected to be around $25,000. Change in City Manager’s Office Liaison The Library’s liaison to the City Manager’s Office will transition from Rachel Kilburg, Assistant City Manager, to Redmond Jones, Deputy City Manager, later this month. Rachel has been great to work with and I look forward to getting to know Redmond and showing him the operations of the Library. Telecommuting and Flexible Work Schedules Policy In previous reports, I have shared that the City of Iowa City implemented a Telecommuting and Flexible Work Schedule Policy last June. This policy outlines the framework for requesting to work-from-home or to develop a flexible work schedule and provides a supplemental application document designed to simplify and standardize the request process. The Library Leadership Team had several discussions about how this policy could work at the Library. As a public-facing, direct service-oriented department with seven-day-a- week service and long hours, we know that many Library staff are simply not going to be eligible for telecommuting or flexible work schedules. After exploring several options, we have decided to adopt this policy as written. The City’s adopted policy and the application/request form are included with this report. Playground Construction Respectfully submitted, Elsworth Carman The Ped Mall playground is starting to take shape. It’s fun to be able to watch progress from the Children’s Room. Agenda Item 5A-2 20 Agenda Item 5A-3 21 Agenda Item 5A-4 22 Agenda Item 5A-5 23 Agenda Item 5A-6 24 Telecommuting or Flexible Work Schedule Agreement Employee Name: _____________________________________ Requestor (if other than employee): ________________________________ Employee Job Title: ___________________________________________ Description of Proposed Telecommuting or Flexible Work Schedule: ____________________________________________________________________________________________ ____________________________________________________________________________________________ ____________________________________________________________________________________________ Proposed duration of agreement: ____________________________________________ Telecommuting or flexible work schedules must enable employee to complete all essential duties of the position. Any anticipated tasks, responsibilities or interactions impacted by this arrangement or impacts to other staff and/or operations and the solution(s) for addressing them should be identified below: _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ Describe any equipment (hardware and software) to be used by the employee at home and identify which party will provide each: (EE=employee, ER=employer, NA=not applicable) Other (specify who is responsible for providing/maintaining): __________________________________________ ____________________________________________________________________________________________ ____________________________________________________________________________________________ Describe how routine work‐related communication and on‐going communication between employee/supervisor will be handled (i.e. phone, email, interoffice mail, in‐person check‐ins, virtual check‐ins): ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ EE ER NA Computer/laptop Monitor(s) Phone EE ER NA Printer Scanner Furniture Agenda Item 5A-7 25 Employee Certification: I have read and understand the Administrative Regulation on Telecommuting and Flexible Work Schedules and agree to the terms and expectations described in the policy. I understand that telecommuting and/or flexible work schedule authorization is not an entitlement and requires the approval of my Division Head (if applicable) and Department Director. This agreement in no way changes the terms and conditions of employment with the City of Iowa City. I understand that the City may at any time, with or without prior notice, change any or all of the conditions under which I am permitted to telecommute or work a flexible work schedule or withdraw authorization entirely. I understand that the decision to approve, deny, modify, and/or revoke telecommuting or flexible work schedules is considered final and not subject to appeal or grievance procedures. I have read and understand that the information gained from access to various City computer systems is to be used strictly for work for the City of Iowa City. I will appropriately secure the workstation and any confidential materials in my home. I fully understand that allowing any unauthorized access and/or the release of any information to unauthorized persons may result in disciplinary action up to and including termination. Name: _________________________________________________ Date: _____________________________ Signature: ___________________________________________________________ Supervisor Certification: Approval recommended: Yes No I have read and understand the Administrative Regulation on Telecommuting and Flexible Work Schedules. I understand my role and responsibility in monitoring the employee’s performance and productivity, in maintaining consistent communication with the employee, and in assessing the degree to which the arrangement is successful including making recommendations on its continuance or cancellation. Name: _______________________________________________ Date: _________________________________ Signature: ___________________________________________________________ Approval: Division Head Signature: __________________________________________ Date: ________________________ Department Director Signature: ____________________________________ Date: ________________________ Forward copy of signed agreement to Human Resources. Agenda Item 5A-8 26 Adult Services Department Report Prepared for the September 22, 2022, Meeting of the Iowa City Public Library Board of Trustees Jason Paulios, Adult Services Coordinator Staff Update Emily Petersen joins the Adult Services and Community & Access Services teams this week as a permanent staff part-time Library Clerk. She comes via Parks & Recreation and will continue to work her other non -ICPL job with CommUnity as a Crisis Intervention Counselor. Half of her time will be spent processing Interlibrary Loan requests with Phil and the other half will be assisting patrons at the Help Desk. Three new Info Pages have joined the crew at the 2nd floor Page Station: James, Kendall, and Sarah. In their other lives, James is a pre-Med student with prior library experience, Kendall is part of the new Undergraduate-to-Graduate program through UI and School of Library and Information Science1, and Sarah is a practicing clinical social worker. New Online Resources for news I’m constantly looking to right-size the offerings on our Online Resources page, balancing the ever-rising costs with uniqueness of the content and, ultimately, overall usage data. Adding more access to local historical newspaper content is usually an easy decision for me, patrons are keen to search anything that can fill local history and genealogy knowledge gaps. In August I amended an expensive ProQuest full text current news database to a smaller subset (from national to North Central states) in order to allow me to add three new ProQuest resources: •Recent Newspapers – Iowa. This includes full-page images of the Des Moines Register from Jan 1, 2009 –present (about a two-week embargo). Service allows patrons to see all images, page layout, and advertising. •Historical Newspapers – Iowa. Includes full-page images of the Des Moines Register from Jan 1, 1871- Dec 31, 2008 as well as full-page images of the Iowa City Press-Citizen from Jan 2, 1965-Dec 31, 2008. •Newspapers.com-Iowa. Full-image archive of a wide variety of Iowa newspapers covering 1817 through 1977. Adult and Teen Outreach / Events Beth has been busy arranging for the post-Covid return of the Community Writing Center program series. This series gives adults and teens the opportunity to get one-on-one help with writing of all kinds from Kirkwood Community College writing tutors. Former co-sponsors at University of Iowa are looking to arrange funding to join the party in the new year. This month will see the last (for now) Obermann Conversation event as Jennifer New from the Obermann Center is leaving her position there. I’m sad to see this unique series ending but I’m hopeful we’ll find another avenue for tapping into the vast knowledge network at the University. 1 “In an effort to decrease the time to degree for students and help students enter the workforce more quickly, the University o f Iowa and School of Library and Information Science support an Undergraduate-to-Graduate (U2G) curriculum for undergraduates in any major at the University of Iowa. Undergraduate students admitted to the School of Library and Information Science may to ap ply twelve credit hours toward both Bachelor’s and Master’s degree requirements. The intent of the program is to enable an early entrance to graduate school for students seeking an LIS degree.” - https://slis.uiowa.edu/prospective-students/undergrad-grad- degree Agenda Item 5B-1 27 The ICPL Bookmobile served 1834 people last month during its 95.1 operational hours. 2181 items were checked out from this service point. Iowa City Public Library participated in Latino Fest, the Fly-In Pancake Breakfast, and the 50th Anniversary of the Iowa City Farmers Market. AUGUST 2022 ON THE BOOKMOBILE DEPOSIT COLLECTIONS JULY: 446 ITEMS DONATED, 9 LOCATIONS SERVED AUGUST: 228 ITEMS DONATED, 6 LOCATIONS SERVED The work of the Community and Access Services department is in full Fall swing as students visit to register for Library cards. Library Card Sign Up Month (September) is an annual campaign to celebrate libraries and most importantly impart the resources and opportunities available with an ICPL card. Whether at the Help Desk, on the Bookmobile, or during a community event like the Farmers Market, staff are always ready to share about programs and the variety of physical and digital materials in the collection. Deposit Collections, At Home Services, and Jail Services continue to thrive. As more hidden, behind-the-scenes operations, it is important to note the impact of these services on populations which may otherwise not enjoy access to their library. Connecting with communities which experience barriers to service through curation and maintenance of Deposit Collections, support and selection of check outs for At Home patrons, and collaboration with the Johnson County Jail remain vital commitments in the ICPL mission to be a center of community life connecting people with information and enriching the community through learning, promoting literacy, and encouraging creativity. Agenda Item 5B-2 28 Outreach vs. Community Engagement Observing the increase in public events from community groups and City Departments has given the CAS Team food for thought in consideration to how we engage, when we engage, and what is considered sustainable, successful engagement. In collaboration with staff in Adult Services, Childrens Services, and Collection Services, Community and Access Services is working to identify what is day-to-day outreach service (Deposit Collection, Bookmobile stops, pre-school Storytime visits) and what is community engagement (Climate Fest, Latino Fest, Diversity Markets, Homecoming Parade). It is exciting to collaborate in this mediation and to gain a broader range of skill and creativity in the application of our public facing work . Coming Soon We look forward to connecting with you in the community this Fall through a series of events and partnerships. You will find the Bookmobile at the Climate Fest Kick-Off at Big Grove on Wednesday, September 21 and at the Climate Fest on Friday, September 23 at Wetherby Park (during which Elsworth with host a Community Feedback Session). Staff continue to issue library cards, check out holds and Bookmobile materials, and engage visitors with activities like the Produce Photo Booth at the Iowa City Farmers Market this fall each Saturday from 8 a.m. - 11 a.m. On the first Friday of each month the Bookmobile will pop- up at Breckenridge Estates to provide a snack, a craft, and check out services. On the third Friday of each month in September, October, November, and December the Bookmobile will visit WIlson's Orchard where Miss Raquel will present a Bilingual Storytime. The BOOkmobile will offer fun and frights during the annual Parks and Recreation Halloween Carnival on Friday, October 21 which will feature STEAM activities, crafts, games, and more. The ICPL Bookmobile and the Book Cart Drill Team are delighted to take part in this annual U of I Homecoming Parade on Friday, October 28! This year's theme is "Bold in Black and Gold". We look forward to seeing you and serving you at these events. Respectfully submitted,Sam Helmick Agenda Item 5B-3 29 If you will need disability-related accommodations in order to participate in this meeting, please contact Jen Miller, Iowa City Public Library, at 319-887-6003 or jennifer-miller@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. LIBRARY BOARD OF TRUSTEES August 25, 2022 Iowa City Public Library 2nd Floor – Boardroom Regular Meeting - 5:00 pm DRAFT Members Present: DJ Johnk, Noa Kim, Carol Kirsch, Claire Matthews, Robin Paetzold, John Raeburn, Tom Rocklin, Hannah Shultz, Dan Stevenson. Members Absent: None. Staff Present: Elsworth Carman, Anne Mangano, Jen Miller, Brent Palmer, Jason Paulios. Guests Present: None. Call Meeting to Order. Kirsch called the meeting to order at 5:02 PM. A quorum was present. Approval of August 25, 2022 Board Meeting Agenda. Shultz made a motion to approve the August 25, 2022 Board Meeting Agenda. Johnk seconded. Motion passed 9/0. Public Discussion. None. Items to be Discussed. 4th Quarter Annual Statistics & Financials. Carman shared the FY22 budget closed in a fairly traditional way, even though there were times in the year when it did not seem it would end that way. Carman thanked the Leadership Team for their work on the budget. Kirsch appreciated the summary and asked about the timeline for the next budget approval process. Kirsch asked if all of the budget requests proposed by the Iowa City Public Library were approved by City Council. Carman said no, budget increases last year were flat and some of the requests did not get approved. Typically, the budget kickoff occurs in September and the City Manager indicates the expectations for the next year’s budget requests then. Kirsch asked if the Library Board of Trustees are presented the final budget after it is approved. Miller shared the first quarterly budget report shows this information but it can be provided earlier if preferred. Kirsch asked about heating and supply costs trending up and wondered if the budget balanced because of personnel positions being held and staff not travelling to conferences. Carman clarified that personnel positions were not held for budgeting reasons and budget amendments could have been made to accommodate rising heating costs if necessary. Rocklin asked for clarification on supply chain purchasing timelines. Raeburn said the board packet was an impressive document this month and it made him realize the great work that is being done at Iowa City Public Library. Raeburn appreciated the list of groups using the meeting rooms and thought it was very inciteful. Raeburn was stunned by the number of reference requests in the age Agenda Item10A-1 30 If you will need disability-related accommodations in order to participate in this meeting, please contact Jen Miller, Iowa City Public Library, at 319-887-6003 or jennifer-miller@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. of google and felt the documents were heartening. Raeburn thought it was wonderful to see the library acting as a central resource in the community. Carman appreciated the sentiments. Raeburn was interested in the rate of new book purchases versus withdrawn books and noticed fiction materials had a less draconian withdrawal rate than nonfiction materials. Mangano shared fiction materials are eliminated at a higher rate than nonfiction materials to preserve the nonfiction collection. Policy Review: 101 Bylaws. Kirsch asked if any of the Trustees had comments on the revisions. Raeburn asked if closed meetings are triggered by a request from the person being examined. Rocklin shared in personnel reviews the person has to request a closed meeting and the other criteria also has to be met. Paetzold shared under special conditions such as COVID the Board is allowed to but for general personnel reviews it should be requested by the employee. Kirsch said this applies to the directors’ review and further reasonings for this can be found in Iowa code. Paetzold shared other examples of why an open meeting might interfere with business but stated Iowa Code has very specific reasons for holding closed meetings. Kirsch shared it is up to the Director if they would like their evaluation open to the public. Johnk referred to article 6 section 3 asked for clarification on public comment. Kirsch gave an example and shared that Trustees cannot communicate with patrons during public comment. Paetzold shared this policy adheres to public agenda requirements being shared before a meeting. Paetzold shared if a Trustee wanted to address public comments they could add it to the agenda for the next meeting. Rocklin made a motion to approve policy 101 Bylaws as revised. Johnk seconded. Motion passed 9/0. Paetzold asked when this policy will become public information. Miller said the policy goes into effect immediately and will be posted online the next day. Nominate Finance Committee. Kirsch shared this is a new committee and asked Carman for expectations of the committee. Kirsch recommended that a committee be formed that reports in June and also recommended the next Board President could appoint a new committee in July. Kirsch shared Kim, Matthews, and Kirsch would serve on the committee. Staff Reports. Director’s Report. Carman added to his report the handrail installation began today at the stairs near the library entrance. Shultz asked how often the bed bug dog, Fletcher, visits. Carman shared every other month. Previously there was a dog from Orkin who went out of commission and there was a brief pause without a contracted canine team. Fletcher’s handlers approached the Iowa City Public Library and shared that Fletcher had been through the same training as the dog from Orkin. Fletcher did not find any bedbugs at his most recent visit. Trained dogs can hit on bedbugs throughout the lifecycle of the bug, including the egg stage. Carman shared Fletcher visits in the morning before the library opens and Trustees are welcome to visit when the dog is working. Carman shared interviews are completed for the Development Coordinator position. Rocklin and Barb McFadden represented the Trustees and Foundation during interviews. Carman disclosed they are in the process of taking next steps in the hiring process and he was pleased with the interview process. Rocklin shared all four candidates were strong. Carman agreed and said it was a great pool of applicants. Departmental Reports Children’s Services. Pilkington absent. Mangano and Paulios discussed the Will it Waffle children’s program and shared that cookie dough waffled best and skittles waffled worst. Stevenson shared it was great to have Summer Reading Programs and activities back at a high level. Paulios shared the poké ball terrarium event was very popular. Johnk enjoyed the activity updates in the Children’s Room. Agenda Item 10A-2 31 If you will need disability-related accommodations in order to participate in this meeting, please contact Jen Miller, Iowa City Public Library, at 319-887-6003 or jennifer-miller@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Collection Services. Mangano shared that Baker & Taylor announced this week they were a victim of ransomware attack and all services are at a standstill, including getting new materials. Baker & Taylor have not yet reported when their services will be restored. Kirsch felt the report was very detailed and informative. IT. Palmer had no comments. Kirsch, Palmer, and Johnk discussed the rising costs of batteries. Miscellaneous. None. President’s Report. Kirsch met with Miller and Carman about the Board Recognition Dinner. Kirsch shared the goal of the event is to be worthwhile, affordable, fun, celebratory, and an easy time for everyone to meet. Several ideas were discussed including brunch or a weekend afternoon event. The Walker Homestead was discussed as a potential venue but the cost was too high, other possible venues discussed were Cedar Ridge Winery, Terry Trueblood, and the Iowa River Power Restaurant. Kirsch suggested having the dinner in June to invite resigning Trustees, incoming Trustees, and Trustees that have left since the start of COVID-19 pandemic. Kirsch is happy to take input from the Leadership Team so that it works with their schedule. Kirsch noted that Trustees wear masks to Board Meetings and it would be more comfortable to have an outdoor dinner when the weather is nice. Miller is going to see if Terry Trueblood is an affordable option. Kirsch shared she was impressed by a situation where she witnessed a staff person sitting on the floor with a patron in distress. Kirsch was very impressed by the calmness and kindness of staff. Kirsch also recalled a time witnessing a staff person with excellent customer service on the Help Desk who was helping two University students. Kirsch said that the library has really good staff. Announcements from Members. Kirsch asked how the first day of school was going. Stevenson said so far so good. Matthews agreed and discussed new technology changes. Committee Reports. None. Communications. Kirsch was impressed with the article on Victoria Fernandez’s program. Consent Agenda. Raeburn made a motion to approve the Consent Agenda. Johnk seconded. Motion passed 9/0. Set Agenda Order for September Meeting. No changes were made to the September agenda. Adjournment. Kirsch adjourned the meeting at 5:46 PM. Respectfully submitted, Jen Miller Agenda Item 10A-3 32 CITY OF IOWA CITY Library Disbursements: August 1 to August 31, 2022 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 10550110 Library Administration 10550110 432080 Other Professional Services 014353 ONE SOURCE THE BACKG PLUS4649-20220731 0 2023 2 INV P 40.00 081222 33993 BACKGROUND CHECKS F 014353 ONE SOURCE THE BACKG PLUS4649VOL-20220731 0 2023 2 INV P 326.65 081222 33993 BACKGROUND CHECKS F 366.65 ACCOUNT TOTAL 366.65 10550110 435055 Mail & Delivery 010468 U S POST OFFICE ACCT 62022 0 2023 2 INV P 275.00 080522 274154 Admin/Marketing Mai 010473 UNITED PARCEL SERVIC 000068774R302 0 2023 2 INV P 56.18 081222 274537 AD/ UPS Shipping 010473 UNITED PARCEL SERVIC 000068774R322 0 2023 2 INV P 13.66 082622 276981 Admin/UPS Internet 69.84 012264 MAILBOXES OF IOWA CI 8122 0 2023 2 INV P 140.00 082622 34562 Admin/#6 Bubble Mai ACCOUNT TOTAL 484.84 10550110 436050 Registration 010475 GREENSTATE CREDIT U 908229103 0 2023 2 INV P 510.00 090222 277196 JMiller/Mastercard ACCOUNT TOTAL 510.00 10550110 438130 Cell Phone/Data Services 010482 VERIZON WIRELESS 9910833146 0 2023 2 INV P 413.15 081222 275538 Admin/Cell Phone Se 010482 VERIZON WIRELESS 9913161823 0 2023 2 INV P 413.15 082622 277130 Admin/Monthly Cell 826.30 ACCOUNT TOTAL 826.30 10550110 449280 Misc Services & Charges 000111 SANDERS, GARY 8522 0 2023 2 INV P 18.00 081922 275652 Admin/Found Library ACCOUNT TOTAL 18.00 10550110 452010 Office Supplies 010475 GREENSTATE CREDIT U 908227131 0 2023 2 INV P 231.83 090222 277194 ECarman/Mastercard 010475 GREENSTATE CREDIT U 908229103 0 2023 2 INV P 1,626.90 090222 277196 JMiller/Mastercard 1,858.73 ACCOUNT TOTAL 1,858.73 10550110 469210 First Aid/Safety Supplies 010475 GREENSTATE CREDIT U 908229103 0 2023 2 INV P 178.09 090222 277196 JMiller/Mastercard ACCOUNT TOTAL 178.09 Agenda Item 10B-1 33 CITY OF IOWA CITY Library Disbursements: August 1 to August 31, 2022 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION ORG 10550110 TOTAL 4,242.61 10550121 Library Bldg Maint - Public 10550121 442010 Other Building R&M Services 010981 JOE'S QUALITY WINDOW 20326 0 2023 2 INV P 150.00 081222 274470 FAC/Lower Outside W 014457 A TECH INC 556793 0 2023 2 INV P 72.00 090222 34633 FAC/Monitoring 9/1/ 016413 BED BUG CATCHER 2002 0 2023 2 INV P 750.00 080522 274015 FAC/Bimonthly Inspe ACCOUNT TOTAL 972.00 10550121 442020 Structure R&M Services 010823 SCHUMACHER ELEVATOR 90558473 0 2023 2 INV P 625.21 081222 34002 July FY23 Elevator ACCOUNT TOTAL 625.21 10550121 442030 Heating & Cooling R&M Services 010392 RMB CO INC 10499 0 2023 2 INV P 598.00 080522 33914 FAC/Gasket Repair 010392 RMB CO INC 10584 0 2023 2 INV P 567.79 081922 34112 FAC/RTU #1 Repair 1,165.79 ACCOUNT TOTAL 1,165.79 10550121 442060 Electrical & Plumbing R&M Srvc 010171 GERARD ELECTRIC INC 11093 0 2023 2 INV P 760.00 090222 277188 FAC/Emergency Light 010392 RMB CO INC 10620 0 2023 2 INV P 160.00 081922 34112 FAC/Women's Restroo ACCOUNT TOTAL 920.00 10550121 445030 Nursery Srvc-Lawn & Plant Care 010181 GREENERY DESIGNS 3792 0 2023 2 INV P 74.00 081222 274449 FAC/ July Interior 010981 JOE'S QUALITY WINDOW 20920 0 2023 2 INV P 150.00 090222 277216 FAC/Lower Outside W ACCOUNT TOTAL 224.00 10550121 445330 Other Waste Disposal 013663 REPUBLIC SERVICES OF 0897-000965165 0 2023 2 INV P 134.44 080522 274131 Refuse & Recycling ACCOUNT TOTAL 134.44 10550121 449160 Other Rentals 010627 CINTAS CORPORATION 4126106023 0 2023 2 INV P 123.25 080522 274029 FAC/Sanitary Suppli 010627 CINTAS CORPORATION 4127472318 0 2023 2 INV P 123.25 081922 275578 FAC/Sanitary Suppli 010627 CINTAS CORPORATION 4128836190 0 2023 2 INV P 123.25 090222 277169 FAC/Sanitary Suppli 369.75 ACCOUNT TOTAL 369.75 Agenda Item 10B-2 34 CITY OF IOWA CITY Library Disbursements: August 1 to August 31, 2022 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 10550121 452040 Sanitation & Indust Supplies 010290 LENOCH AND CILEK ACE 372550/3 0 2023 2 INV P 1,468.22 081922 275651 FAC/Sanitary Suppli 010475 GREENSTATE CREDIT U 908229103 0 2023 2 INV P 37.99 090222 277196 JMiller/Mastercard 010627 CINTAS CORPORATION 4126106023 0 2023 2 INV P 304.17 080522 274029 FAC/Sanitary Suppli 010627 CINTAS CORPORATION 4127472318 0 2023 2 INV P 373.66 081922 275578 FAC/Sanitary Suppli 010627 CINTAS CORPORATION 4128836190 0 2023 2 INV P 304.17 090222 277169 FAC/Sanitary Suppli 982.00 015759 JANWAY COMPANY 140914 0 2023 2 INV P 700.50 081222 274468 FAC/5000 Adult Mask ACCOUNT TOTAL 3,188.71 10550121 466070 Other Maintenance Supplies 011399 ELECTRIC EQUIPMENT S 9243 0 2023 2 INV P 430.98 081222 33977 FAC/Lightbulbs & Ba 011399 ELECTRIC EQUIPMENT S 9244 0 2023 2 INV P 99.75 081922 34085 FAC/25 Boxes Lightb 530.73 ACCOUNT TOTAL 530.73 ORG 10550121 TOTAL 8,130.63 10550140 Library Computer Systems 10550140 438140 Internet Fees 014293 IMON COMMUNICATIONS 2781076 0 2023 2 INV P 486.80 081222 274457 IT/Phone & Internet 014293 IMON COMMUNICATIONS 2805082 0 2023 2 INV P 477.82 082622 276897 IT/Phone & Internet 964.62 ACCOUNT TOTAL 964.62 10550140 443020 Office Equipment R&M Services 011736 KONICA MINOLTA BUSIN 76901947 0 2023 2 INV P 114.30 081222 274485 IT/Lease 011736 KONICA MINOLTA BUSIN 77205448 0 2023 2 INV P 114.30 082622 276909 IT/Lease Payment 228.60 ACCOUNT TOTAL 228.60 10550140 444080 Software R&M Services 010475 GREENSTATE CREDIT U 908220250 0 2023 2 INV P 208.80 090222 277199 BPalmer/Mastercard 010525 ENCOMPASS IOWA LLC 12734 0 2023 2 INV P 975.00 081222 33979 IT/IT Essentials & 010537 INNOVATIVE INTERFACE INV-INC31958 0 2023 2 INV P 5,284.38 081222 274460 IT/Sierra Content C 010537 INNOVATIVE INTERFACE INV-INC31959 0 2023 2 INV P 10,543.23 081222 274460 IT/Encore Discovery 010537 INNOVATIVE INTERFACE INV-INC31960 0 2023 2 INV P 69,860.92 081222 274460 IT/Sierra Core Bund Agenda Item 10B-3 35 CITY OF IOWA CITY Library Disbursements: August 1 to August 31, 2022 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 85,688.53 011068 OVERDRIVE INC H-0086662 0 2023 2 INV P 8,208.00 081222 274509 IT/Content Service ACCOUNT TOTAL 95,080.33 10550140 452010 Office Supplies 010475 GREENSTATE CREDIT U 908229103 0 2023 2 INV P 1,098.95 090222 277196 JMiller/Mastercard ACCOUNT TOTAL 1,098.95 10550140 455120 Misc Computer Hardware 010475 GREENSTATE CREDIT U 908220250 0 2023 2 INV P 447.16 090222 277199 BPalmer/Mastercard ACCOUNT TOTAL 447.16 ORG 10550140 TOTAL 97,819.66 10550151 Lib Public Services - Adults 10550151 445140 Outside Printing 010373 PIP PRINTING 110185 0 2023 2 INV P 66.66 080522 33911 AD/250 Farmers Mark 010373 PIP PRINTING 110214 0 2023 2 INV P 143.96 081222 33999 AD/3000 ILL Book Co 010373 PIP PRINTING 110526 0 2023 2 INV P 194.43 090222 34682 AD/500 Digital ICPL 405.05 ACCOUNT TOTAL 405.05 10550151 445250 Inter-Library Loans 000111 UNIVERSITY OF MICHIG 23741 0 2023 2 INV P 20.00 081922 275653 AD/ILL Reimbursemen 000119 CLEVELAND PUBLIC LIB 23404 0 2023 2 INV P 10.00 081222 274504 AD/ ILL Replacement 000119 HENNEPIN COUNTY LIBR 71122 0 2023 2 INV P 15.00 080522 274093 AD/ILL Replacement 000119 UNIVERSITY OF WASHIN LND006165 0 2023 2 INV P 20.00 082622 276940 AD/ILL Replacement 45.00 ACCOUNT TOTAL 65.00 10550151 449280 Misc Services & Charges 010774 MOTION PICTURE LICEN 504406764 0 2023 2 INV P 307.19 090222 277248 AD/License 10/1/202 ACCOUNT TOTAL 307.19 10550151 469320 Miscellaneous Supplies 010475 GREENSTATE CREDIT U 908227792SRP 0 2023 2 INV P 291.85 090222 277195 JPaulios/Mastercard ACCOUNT TOTAL 291.85 10550151 469360 Food and Beverages 010475 GREENSTATE CREDIT U 908227792SRP 0 2023 2 INV P 3.59 090222 277195 JPaulios/Mastercard Agenda Item 10B-4 36 CITY OF IOWA CITY Library Disbursements: August 1 to August 31, 2022 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION ACCOUNT TOTAL 3.59 ORG 10550151 TOTAL 1,072.68 10550152 Lib Public Services - Children 10550152 432080 Other Professional Services 012922 BRAMMER, RICK 81122SRP 0 2023 2 INV P 1,100.00 081222 274424 CHI/SRP Last Splash 013120 BLANK PARK ZOO FOUND 1123507SRP 0 2023 2 INV P 358.88 080522 274019 CHI/ SRP Kids Zoo & 016116 COLD-BLOODED REDHEAD 8422SRP 0 2023 2 INV P 150.00 081222 274434 CHI/Animal Meet & G 016412 STUDIO 13 1001 0 2023 2 INV P 160.00 080522 274144 CHI/Drag Family Sto 016414 BENTZINGER, RYAN 71922SRP 0 2023 2 INV P 250.00 080522 274016 CHI/Ceramics SRP Pr ACCOUNT TOTAL 2,018.88 10550152 432080 043 Other Professional Services 013703 CHAMPAGNE ACADEMY OF 81022SRP 0 2023 2 INV P 150.00 081222 274431 CHI/SRP Irish Dance ACCOUNT TOTAL 150.00 10550152 445140 Outside Printing 010373 PIP PRINTING 110248 0 2023 2 INV P 276.08 082622 34574 CHI/1,500 AIM Stude ACCOUNT TOTAL 276.08 10550152 469320 Miscellaneous Supplies 010475 GREENSTATE CREDIT U 908220292 0 2023 2 INV P 21.34 090222 277198 AMangano/Mastercard 010475 GREENSTATE CREDIT U 908227446SRP 0 2023 2 INV P 351.93 090222 277193 APilkington/Masterc 373.27 ACCOUNT TOTAL 373.27 10550152 469360 Food and Beverages 010475 GREENSTATE CREDIT U 908227131 0 2023 2 INV P -2.79 090222 277194 ECarman/Mastercard 010475 GREENSTATE CREDIT U 908227446SRP 0 2023 2 INV P 54.33 090222 277193 APilkington/Masterc 51.54 ACCOUNT TOTAL 51.54 ORG 10550152 TOTAL 2,869.77 10550159 Lib Public Srvs-Comm Access 10550159 435059 Advertising 011328 LITTLE VILLAGE MAGAZ 10610 0 2023 2 INV P 450.00 082622 276911 CAS/Advertisement ACCOUNT TOTAL 450.00 Agenda Item 10B-5 37 CITY OF IOWA CITY Library Disbursements: August 1 to August 31, 2022 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 10550159 452010 Office Supplies 010475 GREENSTATE CREDIT U 908229103 0 2023 2 INV P 89.80 090222 277196 JMiller/Mastercard ACCOUNT TOTAL 89.80 10550159 469320 Miscellaneous Supplies 010475 GREENSTATE CREDIT U 908227149 0 2023 2 INV P 26.20 090222 277197 SHelmick/Mastercard 010475 GREENSTATE CREDIT U 908229103 0 2023 2 INV P 169.98 090222 277196 JMiller/Mastercard 196.18 ACCOUNT TOTAL 196.18 10550159 469360 Food and Beverages 010475 GREENSTATE CREDIT U 908227149 0 2023 2 INV P 10.72 090222 277197 SHelmick/Mastercard 010475 GREENSTATE CREDIT U 908227446SRP 0 2023 2 INV P 42.88 090222 277193 APilkington/Masterc 53.60 ACCOUNT TOTAL 53.60 ORG 10550159 TOTAL 789.58 10550160 Library Collection Services 10550160 445270 Library Material R&M Services 010509 BAKER & TAYLOR INC C 200055072022V 0 2023 2 INV P 1,741.68 081222 274418 LIBRARY MATERIALS/P ACCOUNT TOTAL 1,741.68 10550160 469110 Misc Processing Supplies 010509 BAKER & TAYLOR INC C H660737DM 0 2023 2 INV P 13.40 082622 276858 LIBRARY MATERIALS 010510 DEMCO INC 7161512 0 2023 2 INV P 999.25 082622 276876 LIBRARY PROCESSING 010510 DEMCO INC 7166548 0 2023 2 INV P 818.82 082622 276876 LIBRARY PROCESSING 1,818.07 010514 AMAZON 66528081022 0 2023 2 INV P 14.99 090222 277153 LIBRARY MATERIALS 010519 BRODART CO 607461 0 2023 2 INV P 348.88 082622 34538 LIBRARY PROCESSING 010546 MIDWEST TAPE 502472212 0 2023 2 INV P 510.01 081922 275666 LIBRARY MATERIALS 014495 THE LIBRARY STORE IN 586499 0 2023 2 INV P 1,210.88 082622 34583 LIBRARY MATERIALS ACCOUNT TOTAL 3,916.23 ORG 10550160 TOTAL 5,657.91 Agenda Item 10B-6 38 CITY OF IOWA CITY Library Disbursements: August 1 to August 31, 2022 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 10550210 Library Children's Materials 10550210 477020 Books (Cat/Cir) 010509 BAKER & TAYLOR INC C 2036861689 0 2023 2 INV P 201.32 081222 274418 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036868056 0 2023 2 INV P 79.34 081222 274418 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036868761 0 2023 2 INV P 33.34 081222 274418 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036871158 0 2023 2 INV P 450.42 081222 274418 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036877588 0 2023 2 INV P 37.15 081222 274418 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036880077 0 2023 2 INV P 676.78 081222 274418 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036880721 0 2023 2 INV P 84.45 081922 275565 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036882456 0 2023 2 INV P 600.44 090222 277160 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036882955 0 2023 2 INV P 2,250.17 081222 274418 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036883030 0 2023 2 INV P 19.36 081222 274418 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036885073 0 2023 2 INV P 290.46 081922 275565 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036885969 0 2023 2 INV P 21.74 081922 275565 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036887032 0 2023 2 INV P 220.90 090222 277160 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036887854 0 2023 2 INV P 155.34 081922 275565 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036888328 0 2023 2 INV P 60.78 081922 275565 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036893276 0 2023 2 INV P 500.50 090222 277160 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036894314 0 2023 2 INV P 611.14 090222 277160 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036897337 0 2023 2 INV P 39.88 081922 275565 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036897542 0 2023 2 INV P 225.56 081922 275565 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036897632 0 2023 2 INV P 81.30 081922 275565 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036901761 0 2023 2 INV P 488.58 090222 277160 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036907223 0 2023 2 INV P 315.22 090222 277160 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036913145 0 2023 2 INV P 945.54 082622 276857 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036914628 0 2023 2 INV P 137.38 082622 276857 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036916603 0 2023 2 INV P 121.95 082622 276857 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036921772 0 2023 2 INV P 79.78 090222 277160 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036922042 0 2023 2 INV P 313.42 090222 277160 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036924807 0 2023 2 INV P 156.37 090222 277160 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036927179 0 2023 2 INV P 39.88 090222 277160 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036927246 0 2023 2 INV P 15.38 090222 277160 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036931168 0 2023 2 INV P 849.28 090222 277160 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036936662 0 2023 2 INV P 291.22 090222 277160 LIBRARY MATERIALS 10,394.37 010514 AMAZON 66528081022 0 2023 2 INV P 4.55 090222 277153 LIBRARY MATERIALS 010531 GALE GROUP 78198098 0 2023 2 INV P 34.48 081922 275608 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 70514544 0 2023 2 INV P 124.52 081222 274459 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 70631039 0 2023 2 INV P 97.52 081922 275631 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 70649198 0 2023 2 INV P 95.55 081922 275631 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 70796014 0 2023 2 INV P 55.26 081922 275631 LIBRARY MATERIALS 372.85 ACCOUNT TOTAL 10,806.25 10550210 477030 Books (Uncataloged) Agenda Item 10B-7 39 CITY OF IOWA CITY Library Disbursements: August 1 to August 31, 2022 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 010509 BAKER & TAYLOR INC C 2036913145 0 2023 2 INV P 37.98 082622 276857 LIBRARY MATERIALS ACCOUNT TOTAL 37.98 10550210 477070 Downloadable-eBooks 011068 OVERDRIVE INC 01370CO22286466 0 2023 2 INV P 64.97 081222 274509 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO22297285 0 2023 2 INV P 126.86 081922 275682 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO22303778 0 2023 2 INV P 67.49 082622 276947 LIBRARY MATERIALS 259.32 ACCOUNT TOTAL 259.32 10550210 477160 Video Recordings 010546 MIDWEST TAPE 502445644 0 2023 2 INV P 14.99 081922 275666 LIBRARY MATERIALS 010546 MIDWEST TAPE 502479991 0 2023 2 INV P 172.41 082622 276924 LIBRARY MATERIALS 187.40 ACCOUNT TOTAL 187.40 10550210 477200 Toys 010475 GREENSTATE CREDIT U 908227446SRP 0 2023 2 INV P 88.73 090222 277193 APilkington/Masterc 010514 AMAZON 66528081022 0 2023 2 INV P 28.19 090222 277153 LIBRARY MATERIALS 013055 LAKESHORE LEARNING M 320806072822 0 2023 2 INV P 36.98 082622 276910 LIBRARY MATERIALS ACCOUNT TOTAL 153.90 10550210 477250 Downloadable Media 011068 OVERDRIVE INC 01370CO22297285 0 2023 2 INV P 28.00 081922 275682 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO22303778 0 2023 2 INV P 19.00 082622 276947 LIBRARY MATERIALS 47.00 015034 KANOPY INC 307092 0 2023 2 INV P 100.00 081222 274481 LIBRARY MATERIALS ACCOUNT TOTAL 147.00 ORG 10550210 TOTAL 11,591.85 10550220 Library Adult Materials 10550220 477020 Books (Cat/Cir) 010509 BAKER & TAYLOR INC C 0003266322 0 2023 2 CRM P -669.89 090222 277160 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036861238 0 2023 2 INV P 307.83 081222 274418 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036861689 0 2023 2 INV P 2,398.09 081222 274418 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036864275 0 2023 2 INV P 513.28 081222 274418 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036864405 0 2023 2 INV P 352.85 081222 274418 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036868056 0 2023 2 INV P 404.68 081222 274418 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036870840 0 2023 2 INV P 324.04 081222 274418 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036877806 0 2023 2 INV P 121.94 081222 274418 LIBRARY MATERIALS Agenda Item 10B-8 40 CITY OF IOWA CITY Library Disbursements: August 1 to August 31, 2022 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 010509 BAKER & TAYLOR INC C 2036880077 0 2023 2 INV P 1,637.14 081222 274418 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036880898 0 2023 2 INV P 982.31 081222 274418 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036882456 0 2023 2 INV P 1,053.22 090222 277160 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036885969 0 2023 2 INV P 175.39 081922 275565 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036887032 0 2023 2 INV P 1,243.75 090222 277160 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036887871 0 2023 2 INV P 66.35 081222 274418 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036887885 0 2023 2 INV P 255.15 081922 275565 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036887949 0 2023 2 INV P 346.15 081922 275565 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036888295 0 2023 2 INV P 278.84 081922 275565 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036892114 0 2023 2 INV P 67.65 081222 274418 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036893276 0 2023 2 INV P 1,399.99 090222 277160 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036894314 0 2023 2 INV P 935.68 090222 277160 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036894809 0 2023 2 INV P 274.40 081922 275565 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036900365 0 2023 2 INV P 442.73 081922 275565 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036901761 0 2023 2 INV P 1,731.28 090222 277160 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036903169 0 2023 2 INV P 95.93 090222 277160 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036903211 0 2023 2 INV P 203.39 090222 277160 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036909687 0 2023 2 INV P 316.25 082622 276857 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036913145 0 2023 2 INV P 1,429.36 082622 276857 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036916603 0 2023 2 INV P 378.59 082622 276857 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036918367 0 2023 2 INV P 344.81 082622 276857 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036921746 0 2023 2 INV P 152.04 090222 277160 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036922040 0 2023 2 INV P 104.79 082622 276857 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036924826 0 2023 2 INV P 326.15 090222 277160 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036927091 0 2023 2 INV P 132.10 090222 277160 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036927246 0 2023 2 INV P 40.90 090222 277160 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036927399 0 2023 2 INV P 191.46 090222 277159 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036930516 0 2023 2 INV P 16.15 090222 277160 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036931168 0 2023 2 INV P 1,386.44 090222 277160 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036933069 0 2023 2 INV P 419.11 090222 277160 LIBRARY MATERIALS 20,180.32 010514 AMAZON 66528081022 0 2023 2 INV P 9.99 090222 277153 LIBRARY MATERIALS 010520 CENTER POINT PUBLISH 1947766 0 2023 2 INV P 138.42 090222 277168 LIBRARY MATERIALS 010531 GALE GROUP 78146360 0 2023 2 INV P 29.59 081222 274444 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 70514544 0 2023 2 INV P 142.60 081222 274459 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 70631039 0 2023 2 INV P 159.74 081922 275631 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 70649198 0 2023 2 INV P 26.33 081922 275631 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 70796014 0 2023 2 INV P 112.57 081922 275631 LIBRARY MATERIALS 441.24 015582 ICE CUBE PRESS LLC 5337 0 2023 2 INV P 14.99 081922 275629 LIBRARY MATERIALS ACCOUNT TOTAL 20,814.55 10550220 477070 Downloadable-eBooks 011068 OVERDRIVE INC 01370CO22283933 0 2023 2 INV P 340.00 081222 274509 LIBRARY MATERIALS Agenda Item 10B-9 41 CITY OF IOWA CITY Library Disbursements: August 1 to August 31, 2022 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 011068 OVERDRIVE INC 01370CO22283938 0 2023 2 INV P 817.47 081222 274509 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO22283942 0 2023 2 INV P 606.53 081222 274509 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO22285355 0 2023 2 INV P 74.95 081222 274509 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO22286469 0 2023 2 INV P 472.04 081222 274509 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO22293902 0 2023 2 INV P 101.97 081922 275682 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO22293912 0 2023 2 INV P 391.92 081922 275682 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO22297283 0 2023 2 INV P 793.72 081922 275682 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO22297867 0 2023 2 INV P 73.05 081922 275682 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO22298568 0 2023 2 INV P .99 081922 275682 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO22303782 0 2023 2 INV P 898.90 082622 276947 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO22306158 0 2023 2 INV P 907.24 082622 276947 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO22306159 0 2023 2 INV P 623.22 082622 276947 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO22307494 0 2023 2 INV P 55.00 082622 276947 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO22310723 0 2023 2 INV P 83.00 090222 277250 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO22312552 0 2023 2 INV P 748.52 090222 277250 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CP22291471 0 2023 2 INV P 134.00 081222 274509 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA22284301 0 2023 2 INV P 191.19 081222 274509 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA22296574 0 2023 2 INV P 395.31 081922 275682 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA22301469 0 2023 2 INV P 299.83 082622 276947 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA22303073 0 2023 2 INV P 11.95 082622 276947 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA22308167 0 2023 2 INV P 481.80 082622 276947 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA22313528 0 2023 2 INV P 730.05 090222 277250 LIBRARY MATERIALS 9,232.65 ACCOUNT TOTAL 9,232.65 10550220 477100 Fiction Audio-CD 010518 BLACKSTONE AUDIOBOOK 2054201 0 2023 2 INV P 40.00 081922 34071 LIBRARY MATERIALS ACCOUNT TOTAL 40.00 10550220 477110 Music-CD 010546 MIDWEST TAPE 502439491 0 2023 2 INV P 65.04 081922 275666 LIBRARY MATERIALS 010546 MIDWEST TAPE 502461406 0 2023 2 INV P 35.07 081922 275666 LIBRARY MATERIALS 010546 MIDWEST TAPE 502503927 0 2023 2 INV P 9.74 082622 276924 LIBRARY MATERIALS 010546 MIDWEST TAPE 502537181 0 2023 2 INV P 46.77 090222 277240 LIBRARY MATERIALS 156.62 ACCOUNT TOTAL 156.62 10550220 477160 Video Recordings 010509 BAKER & TAYLOR INC C 2036882456 0 2023 2 INV P 22.91 090222 277160 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C H62022080 0 2023 2 INV P 17.49 081922 275566 LIBRARY MATERIALS 40.40 010546 MIDWEST TAPE 502445644 0 2023 2 INV P 740.05 081922 275666 LIBRARY MATERIALS 010546 MIDWEST TAPE 502445645 0 2023 2 INV P 73.97 081922 275666 LIBRARY MATERIALS 010546 MIDWEST TAPE 502473419 0 2023 2 INV P 82.47 082622 276924 LIBRARY MATERIALS 010546 MIDWEST TAPE 502479991 0 2023 2 INV P 416.01 082622 276924 LIBRARY MATERIALS Agenda Item 10B-10 42 CITY OF IOWA CITY Library Disbursements: August 1 to August 31, 2022 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 010546 MIDWEST TAPE 502515110 0 2023 2 INV P 483.53 090222 277239 LIBRARY MATERIALS 010546 MIDWEST TAPE 502515111 0 2023 2 INV P 112.46 090222 277240 LIBRARY MATERIALS 1,908.49 ACCOUNT TOTAL 1,948.89 10550220 477210 Non-Fiction Video-DVD 010546 MIDWEST TAPE 502479991 0 2023 2 INV P 23.99 082622 276924 LIBRARY MATERIALS 010546 MIDWEST TAPE 502515110 0 2023 2 INV P 18.74 090222 277239 LIBRARY MATERIALS 42.73 ACCOUNT TOTAL 42.73 10550220 477220 Multi-Media/Gaming 010536 INGRAM LIBRARY SERVI 70514544 0 2023 2 INV P 38.30 081222 274459 LIBRARY MATERIALS ACCOUNT TOTAL 38.30 10550220 477230 Non-Fiction Audio-CD 010518 BLACKSTONE AUDIOBOOK 2054201 0 2023 2 INV P 40.00 081922 34071 LIBRARY MATERIALS 010546 MIDWEST TAPE 502439490 0 2023 2 INV P 52.99 081922 275666 LIBRARY MATERIALS ACCOUNT TOTAL 92.99 10550220 477250 Downloadable Media 010546 MIDWEST TAPE 502471486 0 2023 2 INV P 3,374.78 081222 274501 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO22283933 0 2023 2 INV P 131.99 081222 274509 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO22283937 0 2023 2 INV P 799.45 081222 274509 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO22283939 0 2023 2 INV P 1,073.39 081222 274509 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO22286469 0 2023 2 INV P 302.48 081222 274509 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO22293902 0 2023 2 INV P 145.00 081922 275682 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO22293913 0 2023 2 INV P 757.06 081922 275682 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO22297283 0 2023 2 INV P 242.50 081922 275682 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO22297867 0 2023 2 INV P 96.61 081922 275682 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO22303782 0 2023 2 INV P 59.99 082622 276947 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO22306001 0 2023 2 INV P 313.00 082622 276947 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO22306160 0 2023 2 INV P 299.01 082622 276947 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO22306161 0 2023 2 INV P 652.95 082622 276947 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO22307494 0 2023 2 INV P 76.00 082622 276947 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO22312550 0 2023 2 INV P 416.00 090222 277250 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA22284301 0 2023 2 INV P 132.06 081222 274509 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA22296574 0 2023 2 INV P 386.37 081922 275682 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA22301469 0 2023 2 INV P 527.34 082622 276947 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA22303968 0 2023 2 INV P 109.00 082622 276947 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA22305218 0 2023 2 INV P 72.07 082622 276947 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA22308167 0 2023 2 INV P 524.56 082622 276947 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA22313528 0 2023 2 INV P 619.67 090222 277250 LIBRARY MATERIALS Agenda Item 10B-11 43 CITY OF IOWA CITY Library Disbursements: August 1 to August 31, 2022 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 7,736.50 015034 KANOPY INC 307092 0 2023 2 INV P 2,637.00 081222 274481 LIBRARY MATERIALS ACCOUNT TOTAL 13,748.28 10550220 477340 Print/Circulating Serials 010475 GREENSTATE CREDIT U 908220292 0 2023 2 INV P 14.00 090222 277198 AMangano/Mastercard 010524 EBSCO 2300079 0 2023 2 INV P 107.15 081222 33976 LIBRARY MATERIALS 011188 IOWA HISTORY JOURNAL IOHJFY23 0 2023 2 INV P 18.95 081222 274464 LIBRARY MATERIALS ACCOUNT TOTAL 140.10 10550220 477350 Online Reference 010550 PROQUEST INFORMATION 70748299 0 2023 2 INV P 1,949.63 082622 34575 LIBRARY MATERIALS ACCOUNT TOTAL 1,949.63 ORG 10550220 TOTAL 48,204.74 FUND 1000 General TOTAL:180,379.43 Agenda Item 10B-12 44 CITY OF IOWA CITY INVOICE LIST BY GL ACCOUNT ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 10550320 Library Board Enterprise 10550320 449120 Equipment Rental 010216 RICOH USA INC 106390005 0 2023 2 INV P 438.93 082622 276964 LBE/Renewal 8/22/22 ACCOUNT TOTAL 438.93 10550320 452010 Office Supplies 010216 RICOH USA INC 5065220817 0 2023 2 INV P 49.48 082622 34577 LBE/Additional Imag 010555 TRACSYSTEMS INC 4302 0 2023 2 INV P 60.60 081222 274528 LBE/Public Faxing ACCOUNT TOTAL 110.08 ORG 10550320 TOTAL 549.01 10550420 Library Designated Gifts 10550420 469320 047 Miscellaneous Supplies 010475 GREENSTATE CREDIT U 908227446SRP 0 2023 2 INV P 125.90 090222 277193 APilkington/Masterc 010475 GREENSTATE CREDIT U 908227792SRP 0 2023 2 INV P 87.50 090222 277195 JPaulios/Mastercard 213.40 ACCOUNT TOTAL 213.40 ORG 10550420 TOTAL 213.40 10550430 Library Undesignated Gifts 10550430 432080 Other Professional Services 011837 IOWA CITY PUBLIC LIB 83222 0 2023 2 INV P 1,700.00 081222 274461 UDG/Local Libraries ACCOUNT TOTAL 1,700.00 ORG 10550430 TOTAL 1,700.00 10550510 Library Children's Materials - 10550510 477020 Books (Cat/Cir) 010509 BAKER & TAYLOR INC C 2036888328 0 2023 2 INV P 14.44 081922 275565 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036897632 0 2023 2 INV P 19.36 081922 275565 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036914628 0 2023 2 INV P 29.04 082622 276857 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036924807 0 2023 2 INV P 10.25 090222 277160 LIBRARY MATERIALS 73.09 ACCOUNT TOTAL 73.09 10550510 477030 Books (Uncataloged) 010509 BAKER & TAYLOR INC C 2036894314 0 2023 2 INV P 21.64 090222 277160 LIBRARY MATERIALS ACCOUNT TOTAL 21.64 ORG 10550510 TOTAL 94.73 Agenda Item 10B-13 45 CITY OF IOWA CITY INVOICE LIST BY GL ACCOUNT ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 10550520 Library Adult Materials - Gift 10550520 477020 Books (Cat/Cir) 010509 BAKER & TAYLOR INC C 2036880077 0 2023 2 INV P 74.93 081222 274418 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036901761 0 2023 2 INV P 17.10 090222 277160 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036913145 0 2023 2 INV P 50.30 082622 276857 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2036931168 0 2023 2 INV P 46.28 090222 277160 LIBRARY MATERIALS 188.61 ACCOUNT TOTAL 188.61 ORG 10550520 TOTAL 188.61 FUND 1001 Library Gifts TOTAL:2,745.75 Agenda Item 10B-14 46 CITY OF IOWA CITY INVOICE LIST BY GL ACCOUNT ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 10550800 Library Replacement Reserve 10550800 444080 Software R&M Services 016427 MICROSOFT CORPORATIO G013680747 0 2023 2 INV P 2,673.10 082622 276920 LRR/Monthly Cloud S ACCOUNT TOTAL 2,673.10 ORG 10550800 TOTAL 2,673.10 FUND 1006 Library Replacement Reserves TOTAL:2,673.10 ____________________________________________ Carol Kirsch, President ____________________________________________ DJ Johnk, Secretary Agenda Item 10B-15 47