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Home My WebLink About2022-08-11 Airport Commission MinutesMINUTES IOWA CITY AIRPORT COMMISSION August 11, 2022 — 6:00 P.M. AIRPORT TERMINAL BUILDING FINAL Members Present: Warren Bishop, Scott Clair, Judy Pfohl, Hellecktra Orozco, Chris Lawrence Members Absent: Staff Present: Michael Tharp, Jennifer Schwickerath Others Present: Matt Wolford, Carl Byers, John Yeomans DETERMINE QUORUM A quorum was determined at 6:05 pm and Pfohl called the meeting to order. APPROVAL OF MINUTES Bishop moved to accept the minutes of June 9, 2022, seconded by Orozco. Motion carried 5-0 PUBLIC COMMENT None. ITEMS FOR DISCUSSION / ACTION a. Farm Lease — Pfohl stated that folks where happy with the farm operations. Tharp introduced John Yeomans, Tharp stated that Yeomans was the farm manager for Farmer's National Company and the Airport's point of contact for any farm related issues. Tharp stated that during August and September the Commission had the opportunity to break the farm management contract and his recommendation was to continue the contract. Yeomans stated that during this period they also have the opportunity to break the farming agreement with the tenant farmer and the farmer could do the same. He was recommending that they break the current agreement with the farmer to negotiate updated terms. Clair moved to keep the farm management agreement with Farmer's National Company, and break the contract with the farming tenant, seconded by Orozco. Motion carried 5-0 b. Airport Construction Projects: i. FAA grant projects 1. Runway 7/25 Rehab East End — Tharp noted the contractor has been in and the work was completed in 5 days. Tharp noted they did have a resolution to accept the project as complete on the agenda. Tharp stated that the final cost was $122,377.40 a. Consider a resolution accepting the project as complete. (A22-22) Bishop moved the resolution, seconded by Lawrence. Motion carried 5-0 Airport Commission August 11, 2022 Page 2 of 5 2. Runway 25 Threshold Relocation — Tharp stated the work was on pause until October. He noted they had all of the west side switch to LED lights and about half of the east side. Byers noted a few more lights that were changed out. Tharp stated there was a NOTAM in place for non-standard edge lighting. Bishop noted that since the runway work was done he didn't notice a real obvious change in the lighting. Tharp noted that the rest of the work was still planned for the first couple of weeks of October and they would be reaching out to the contractor for scheduling and work info to push to the tenants. H. Iowa DOT grant projects 1. South T -hangar infrastructure — Tharp noted they opened bids last week and they came back where they had expected them. Tharp noted they had a recommendation to award the contract with the alternate bid to add extra length to the taxiway. Tharp noted they total cost was just under $300,000. a. Consider a resolution accepting bids and awarding contract to All American Concrete, LLC (A22-23) Orozco moved the resolution, seconded by Clair. Motion carried 5-0 2. FY23 Iowa DOT Grants - Tharp stated the Transportation comment met and approved the FY23 aviation program for the state. He stated they were expecting 2 grants for the wayfinding and monument sign and the terminal building rehab work. Wolford asked about the timing of the work. Tharp noted that it would likely be a spring project. iii. Airport/Locally Funded Projects 1. Hangar A Mural Project - Clair stated they had met with Tharp on Tuesday and put together a plan for the project and a timeline of work. Clair noted they were working on getting a project estimate and that they were looking at kicking off the fundraising drive in October. The RFQs would be completed in January. Members discussed the schedule. 2. Parking Lot Additions - Tharp stated the plans were out for quotes and were due back August 23rd. Tharp stated they hoped to still get the work done this fall. iv. Future Projects 1. Terminal Area Study - Byers discussed a potential project scope with the Commission members. Byers described a location area consisting of the terminal building and frontage area out to Riverside Drive. Byers stated they were looking at three levels for the review. First was the renovation of the existing building. 2nd would be a larger renovation and potential addition to the existing building and lastly would be a complete teardown and rebuild. Byers discussed additional data collection and information collection methods with the Commission to get a better idea of what services users wanted that would need to be incorporated into the new concept. Members asked Byers questions. Tharp stated he intended to discuss the plan with FAA at the conference in Kansas he was attending. Byers Airport Commission August 11, 2022 Page 3 of 5 also stated they had to be aware of areas that might not be funded by FAA as well during the study and proposed buildout. Members discussed possible additional study areas as well that might be able to be included in the review. Lawrence asked about funding to which Tharp stated the study was using funding from the Bipartisan Infrastructure Law and they would seek the larger grant fund specifically for terminal buildings for the construction project. Members continued to discuss with Tharp the grant timelines. Byers noted that there may be also an additional step of having to go through a selection process as he's heard of that being required from other airports. 2. Solar Power/Panel - Tharp noted this was just on the list to continue the conversation and to get a scope put together. Byers noted that its possible this would also be required to have a selection process completed. c. Airport "Operations" i. Management 1. Airport Manager Job Description - Pfohl stated that she was looking into the Airport Manager job description. Even though the Commission changed the job title the description still needed to be updated as it was written to be the Operations Specialist. Schwickerath noted that she had reached out to Human Resources and they had relayed that prior to the Airport Operations Specialist position being created there had been a prior Airport Manager job description in a higher pay grade. Schwickerath also stated that there was also going to be another job classification study completed. 2. Strategic Plan - Tharp noted that the Strategic plan expires this fiscal and that he had reached out to the previous facilitator to discuss doing a new one. Tharp stated for a 5 -year plan that had 2 years worth of pandemic disruption in the middle of the Commission had a lot of completed things they should be proud of. Tharp discussed the goals and objectives with the Commission and listed out steps that had been taken to accomplish those tasks. Commission members asked questions to which Tharp responded. Tharp noted that he was meeting with the potential consultant on September 1st ii. Budget 1. T -hangar rates 2022-2023 — Tharp stated that he did his best to look at rates of airports within an hour's drive from Iowa City. Tharp noted that Cedar Rapids had just begun a phased plan to increase their hangar rates. Tharp stated that he put a memo together for the Commission which showed previous rates and adjustments and noted that this year he was recommending a 10% increase across the board. Clair motioned to increase t -hangar rates by 10%, seconded by Orozco. Motioned carried 4-0 (Bishop abstained) iii. Events Tharp stated they were coming up on the end of the year so their events list was getting shorter. He noted they have one more week of Airport Commission August 11, 2022 Page 4 of 5 Autocross, the pancake breakfast, and a couple of movies left including one over Labor Day weekend. 1. Autocross: July 24; August 21 2. Drive-in Movies: September 2, October 8 3. Pancake Breakfast: August 28 d. FBO / Flight Training Reports — i. Jet Air - Wolford noted that it was a short month but they were still busy. He state he was happy that traffic was back up after the runway closures. Lawrence asked Wolford about traffic in relation to the pilot and mechanic shortages to which Wolford responded. Wolford noted they also lease aircraft out to area flight schools and noted their Skyhawk leased to Marion had 150 hours on it in a month. e. Commission Members' Reports Orozco asked about the flight simulator and its replacement. Tharp responded. f. Staff Reported — Tharp noted that he would be gone in the afternoon on Friday as and Monday and Tuesday of next week as well Wednesday — Friday of the following week. SET NEXT REGULAR MEETING The next meeting is scheduled for 6:00 pm, Sept 8, 2022, at the Airport. ADJOURN Pfohl moved to adjourn, seconded by Lawrence. Motion carried 5-0. Meeting was adjourned at 7:20pm. ,/,=/,x45. Sy' /5-2v zZ CHAIRPERSON DATE Airport Commission August 11, 2022 Page 5 of 5 Airport Commission ATTENDANCE RECORD 2022 NAME TERM EXP. c O CO N a 07/15/21 08/12/21 c 0 to to N a a N -, N .=1. _-* 00 N .. N O (0 n) N s 0 - W n) N N 1/13/22 2/10/22 03/10/22 �p N -a N N 05/12/22 w 0 C) n) N N 3 ,. N N CO0 0 <O N N a a N N Warren Bishop 06/30/22 X O/E X X X X X X X X X X X X X O/S X Scott Clair 06/30/23 X X X X X O/E X X X X X X X X X XIS X Christopher Lawrence 06/30/25 X X X X X O/E X X X X X O/E X X X O/S X Hellecktra Orozco 06/30/24 O/E O/E X X X X XXXX X X X X X X/S X Judy Pfohl 06/30/22 X X XXX X XXX X X X X X X X/S X Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time XIS =Present for subcommittee meeting O/S =Absent, not a member of the subcommittee