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HomeMy WebLinkAbout11-17-2022 Library Board of TrusteesIowa City Public Library Board of Trustees Meeting Agenda November 17, 2022 2n' Floor - Boardroom Regular Meeting - 5:00 PM Carol Kirsch - President Claire Matthews Hannah Shultz Tom Rocklin - Vice President Robin Paetzold Dan Stevenson DJ Johnk - Secretary John Raeburn 1. Call Meeting to Order. 2. Approval of November 17, 2022 Board Meeting Agenda. 3. Public Discussion. 4. Items to be Discussed. A. Appoint Committee to Evaluate Library Director. Comment: This is a regularly scheduled agenda item. Board action required. B. Policy Review: 601 Collection Development. Comment: This is a regularly scheduled agenda item. Board action required. 5. Staff Reports. A. Director's Report. B. Departmental Reports: Adult Services, Community & Access Services. C. Development Report. D. Miscellaneous. 6. President's Report. 7. Announcements from Members. If you will need disability -related accommodations in order to porticipate in this meeting, please contactlen Miller, Iowa City Public Library, at 319-887-6003 or Jennifer-miller@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. 8. Committee Reports. 9. Communications. 10. Consent Agenda. A. Approve Minutes of Library Board of Trustees October 27, 2022 Regular Meeting. B. Approve Disbursements for October, 2022. 11. Set Agenda Order for December Meeting. 12. Adjournment. If you will need disability -related accommodations in order to porticipate in this meeting, please contactlen Miller, Iowa City Public Library, at 319-887-6003 or Jennifer-miller@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Iowa City Public Library- Board of Trustee Meetings Agenda Items and Order Schedule November 17, 2022 December 15, 2022 January 26, 2023 Appoint Committee- Director's Policy Review:802 Confidentiality Strategic Planning Update Evaluation Departmental Reports: CH, CLS, IT 2n1 Quarter Goals/Statistics Policy Review: 601 Collection Financials Review Development Special Events: Staff Inservice Day 12/9/22 Policy Review: 703 Recording and Departmental Reports: AS, CAS Streaming Policy (IT) Departmental Reports: AS, CAS February 23, 2023 March 23, 2023 April 27, 2023 Director's Evaluation Departmental Reports: AS, CAS President Appoints to Foundation Board Appoint Nominating Committee Election of Officers Set Calendar for Next Fiscal Year Review 3'd Quarter Financials & Departmental Reports: CH, CLS, IT Statistics Departmental Reports: CH, CLS, IT May 25, 2023 June 22, 2023 July 27, 2023 Policy Review: 815 Internet Use Adopt NOBU Budget Strategic Plan Review Policy (IT) Departmental Reports: CH, CLS, IT Board of Trustees Annual Report Policy Review: Naming and Recognition (Admin/Dev) Special Events: MOA-ICPLFF & ICPL Summer Reading Program 6/1/23 Departmental Reports: AS, CAS Departmental Reports: AS, CAS 601: Collection Development Policy Proposal: The Collection Development Policy serves as an overall guide to our staff on what we select, what we keep, and what we discard based on the library's mission, values, strategic goals, and our patron's needs. It provides general guidance on the values and principles of collection development at ICPL, establishing the criteria on how we manage the collection. It is a valuable tool in explaining collection decisions to members of our community. This review is a regular, three-year policy review. We revised the policy earlier this calendar year (April 2022) to add specific language about content aggregators with the intention of completing a full review this month. The review committee consisted of our selection staff of six librarians, our purchaser, and the Collection Services Coordinator. It was vetted by the library's coordinator team and the City Attorney's Office. The Collection Development Policy is one of the four policies required by the Public Library Accreditation Standards overseen by the State Library of Iowa. It should cover the intention of the collection, who is responsible for collection development, criteria for selecting resources, and how reconsideration of materials or complaints are handled. The American Library Association (ALA)'s Intellectual Freedom Manual recommends that the policy is consistent with and refers to the Library Bill of Rights, the Freedom to Read, and the Freedom to Viewstatements. Issues: After reviewing State Library standards, American Library Association recommendations, and peer library policies, we recommend making minor changes to our current policy. Our changes address: • what resources are used inconsideration of purchasing and cataloging items for the collection • how we determine what formats are made available • recent changes to language in the Finance Policy(401) Committee Recommendations: 601 Refer to Finance Policy(401) in related policies section. Policy language from the Finance Policy provides background on the Collection Maintenance (601.4) section in this policy. 601.21 Add "support the Library's mission" to the goals for the collection under guidelines. The library's collection is a significant vehicle in how the library meets its mission in the community. Referring to the library's mission is considered a best practice. Minor changes were added to the sentence for clarity. 601.27 Add information on what criteria is used to decide what formats are retained and removed from the collection. 601.31 Add information on what resources staff use to consider the categorization and cataloging of items in the collection. The majority of questions we receive from patrons about the collection tend to be about cataloging. For example, why is this item considered "young adult" or why is this book in the children's room? Clarifying how those decisions are made in this policy is beneficial to provide context to the community and the staff at large. 601.41 Language changed to remove the second use of the word "need." 601.43 The language regarding how withdrawn materials are handled was updated to reflect recent changes to the Finance Policy (401) Action Required: Review policy and adopt as amended. Committee Members: Adult Services: Victoria Fernandez, Candice Smith, and Brian Visser; Children's Services: Casey Maynard and Anne Wilmoth; Collection Services: Melody Dworak, Anne Mangano, Romona Murrell Attached: • American Library Association's Library Bill of Rights • American Library Association's Freedom to Read Statement • American Library Association's Freedom to View Statement 601 Collection Development Policy See related policies: Finance Policy (401), Circulation and Library Card Policy (801), Confidentiality and Privacy (802), and Internet Use (815) 601.1 Introduction 601.11 The Iowa City Public Library is committed to providing the best collection to support the community's information and leisure needs. The purpose of this policy is to guide librarians selecting materials and to inform the public about the principles guiding collection development decisions. 601.12 Collection development is the ongoing process of assessing materials available for purchase or licensing, and making decisions on their inclusion and on their retention. It also includes creation of and access to original content. 601.13 Under the direction of the Collection Services Coordinator, responsibility for collection development lies with librarians who apply professional knowledge, experience, and this policy in making decisions as well as the catalogers who determine where an item is placed within the collection. Selectors maintain a collection plan for developing and maintaining the Library's collection. Ultimate responsibility for collection development lies with the Director. 601.2 Guidelines 601.21 Materials selected for the collection will support the Librays mission and meetthe current and long-term needs of Iowa City residents. Our collection supportsef all ages and abilities for information, education, culture, and recreation. The Library strives to offer the widest possible range of subjects and views in a variety of formats, treatments, and levels of difficulty. Other considerations include cost, space limitations, availability from approved vendors, current holdings, and demand. 601.22 Generally, collections are broad, current and popular, not archival or comprehensive. 601.23 Collection development will support priorities of the Library's strategic plan. 601.24 The Library subscribes to the principles embodied in the Library Bill of Rights and its interpretations, Freedom to Read, and Freedom to View statements adopted by the American Library Association. 601.25 Including materials in the collection does not constitute endorsement of their contents. The Library recognizes that any given item may offend some patrons, but, because the Library follows accepted principles of intellectual freedom, it will not remove specific titles solely because individuals or groups may find them objectionable. 601.26 Digital materials maybe provided through a content aggregator. The inclusion or exclusion of specific titles in these collections are made by the vendor and may not conform with the Library's collection development guidelines. 601.27 The Library regularly evaluates what formats are offered in the collection. Patron use and demand, market availability, staff availability, and financial sustainability are considered when adding or removing formats from the collection. 601.2-78 The Library welcomes suggestions and comments from the public. User suggestions for purchase will be evaluated in accordance with this policy and the collection development plans. 601.289 The Library takes the privacy policies of vendors into consideration when purchasing and licensing digital content. 601.3 Access to Materials 601.31 Library materials are categorized and labeled for the convenience of browsing and the ease of locating items. Collection Services staff consider information from publishers, reviews, library material vendors, and current holdings as they select categorize, and label materials. 601.32 Materials are not isolated from the public except for the purpose of protecting them from damage or theft. Some in-house collections are purchased for the purpose of staff professional development or programming support. 601.3-23 Access to Library materials will not be -restricted based on age except in the case of select circulating equipment, which may require parent/guardian permission for checkout to patrons under the age of 18 due to high replacement costs. Access to specific collections may be restricted for the Student AIM cards based on the Memorandum of Agreement with the participating school districts and public libraries. 601.334 Specialized resources available in other local libraries will not be needlessly duplicated. The library adds curricular materials only when these also serve the general public, or meet specific needs for contracted services. 601.345 The Library participates in programs designed to provide patrons access to materials not owned, such as interlibrary loan, reciprocal borrowing agreements, and access to Internet resources. 601.336 Small outreach collections may be placed in agencies and institutions serving populations with limited Library access. 601.36-7 Materials selected for the collection may be physically owned by the Iowa City Public Library or may be accessed through the Library's or a vendor's web site. If mutually beneficial, the Library may partner with other libraries to offerjoint access to digital collections. 601.37-8 Remote electronic access to digital resources may be limited by licensing constraints. 601.4 Collection Maintenance 601.5 Gifts 601.41 To ensure that the Library's collection is up-to-date and relevant to the community's needs, the need fer materials previously added to the collection i5are reevaluated on a regular basis. 601.42 Materials will be withdrawn if they are out-of-date, worn, damaged, duplicated, or no longer being used. Space, the cost of replacement, and the appearance of the collection are also factors. Locally significant materials may be retained. 601.43 Withdrawn materials may be placed in outreach collections, sold to book vendors, offered to other libraries, offered to the Friends Foundation for public sale, recycled, or discarded. Proceeds will support the Library's mission. 601.51 The Friends Foundation manages all gifts for the collection, both monetary and in kind, for the Iowa City Public Library. Gifts are accepted for the collection with the understanding that the same guidelines of selection and retention are applied to gifts as to any materials acquired by purchase. 601.52 Although gifts are not accepted with stipulations, Library staff will consider the interests of the donors in determining how to use monetary gifts. Originally adopted: 05/24/76 Revised: 03/27/80 Revised: 04/25/85 Revised: 02/25/88 Revised: 10/26/89 Revised: 11 /21 /91 Revised: 04/27/95 Revised: 12/17/98 Revised: 03/28/02 Revised: 02/11 /05 Revised: 02/28/08 Revised: 03/24/11 Revised: 01 /23/14 Revised: 11 /17/16 Revised: 11 /21 /19 Revised: 04/28/22 Revised: 11 /17/22 Library Bill of Rights American Library Association: https://www.a la.o rg/advocacy/i ntfreedom/I i bra rybi I I The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services. I. Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation. II. Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval. III. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment. IV. Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas. V. A person's right to use a library should not be denied or abridged because of origin, age, background, or views. VI. Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use. VII. All people, regardless of origin, age, background, or views, possess a right to privacy and confidentiality in their library use. Libraries should advocate for, educate about, and protect people's privacy, safeguarding all library use data, including personally identifiable information. Adopted June 19,1939, by the ALA Council; amended October 14,1944, June 18,1948; February 2, 1961; June 27,1967; January 23, 1980; January 29, 2019. Inclusion of "age" reaffirmed January 23, 1996. Although the Articles of the Library Bill of Rights are unambiguous statements of basic principles that should govern the service of all libraries, questions do arise concerning application of these principles to specific library practices. See the documents designated by the Intellectual Freedom Committee as Interpretations of the Library Bill of Rights. 0 The Freedom to Read Statement American Library Association: https://www.ala.org/advocacy/intfreedom/freedomreadstatement The freedom to read is essential to our democracy. It is continuously under attack. Private groups and public authorities in various parts of the country are working to remove or limit access to reading materials, to censor content in schools, to label "controversial" views, to distribute lists of "objectionable" books or authors, and to purge libraries. These actions apparently rise from a view that our national tradition of free expression is no longer valid; that censorship and suppression are needed to counter threats to safety or national security, as well as to avoid the subversion of politics and the corruption of morals. We, as individuals devoted to reading and as librarians and publishers responsible for disseminating ideas, wish to assert the public interest in the preservation of the freedom to read. Most attempts at suppression rest on a denial of the fundamental premise of democracy: that the ordinary individual, by exercising critical judgment, will select the good and reject the bad. We trust Americans to recognize propaganda and misinformation, and to make their own decisions about what they read and believe. We do not believe they are prepared to sacrifice their heritage of a free press in order to be "protected" against what others think may be bad for them. We believe they still favor free enterprise in ideas and expression. These efforts at suppression are related to a larger pattern of pressures being brought against education, the press, art and images, films, broadcast media, and the Internet. The problem is not only one of actual censorship. The shadow of fear cast by these pressures leads, we suspect, to an even larger voluntary curtailment of expression by those who seek to avoid controversy or unwelcome scrutiny by government officials. Such pressure toward conformity is perhaps natural to a time of accelerated change. And yet suppression is never more dangerous than in such a time of social tension. Freedom has given the United States the elasticity to endure strain. Freedom keeps open the path of novel and creative solutions, and enables change to come by choice. Every silencing of a heresy, every enforcement of an orthodoxy, diminishes the toughness and resilience of our society and leaves it the less able to deal with controversy and difference. Now as always in our history, reading is among our greatest freedoms. The freedom to read and write is almost the only means for making generally available ideas or manners of expression that can initially command only a small audience. The written word is the natural medium for the new idea and the untried voice from which come the original contributions to social growth. It is essential to the extended discussion that serious thought requires, and to the accumulation of knowledge and ideas into organized collections. We believe that free communication is essential to the preservation of a free society and a creative culture. We believe that these pressures toward conformity present the danger of limiting the range and variety of inquiry and expression on which our 10 democracy and our culture depend. We believe that every American community must jealously guard the freedom to publish and to circulate, in order to preserve its own freedom to read. We believe that publishers and librarians have a profound responsibility to give validity to that freedom to read by making it possible for the readers to choose freely from a variety of offerings. The freedom to read is guaranteed by the Constitution. Those with faith in free people will stand firm on these constitutional guarantees of essential rights and will exercise the responsibilities that accompany these rights. We therefore affirm these propositions: 1. It is in the public interest for publishers and librarians to make available the widest diversity of views and expressions, including those that are unorthodox, unpopular, or considered dangerous by the majority. Creative thought is by definition new, and what is new is different. The bearer of every new thought is a rebel until that idea is refined and tested. Totalitarian systems attempt to maintain themselves in power by the ruthless suppression of any concept that challenges the established orthodoxy. The power of a democratic system to adapt to change is vastly strengthened by the freedom of its citizens to choose widely from among conflicting opinions offered freely to them. To stifle every nonconformist idea at birth would mark the end of the democratic process. Furthermore, only through the constant activity of weighing and selecting can the democratic mind attain the strength demanded by times like these. We need to know not only what we believe but why we believe it. 2. Publishers, librarians, and booksellers do not need to endorse every idea or presentation they make available. It would conflict with the public interest for them to establish their own political, moral, or aesthetic views as a standard for determining what should be published or circulated. Publishers and librarians serve the educational process by helping to make available knowledge and ideas required for the growth of the mind and the increase of learning. They do not foster education by imposing as mentors the patterns of their own thought. The people should have the freedom to read and consider a broader range of ideas than those that may be held by any single librarian or publisher or government or church. It is wrong that what one can read should be confined to what another thinks proper. 3. It is contrary to the public interest for publishers or librarians to bar access to writings on the basis of the personal history or political affiliations of the author. No art or literature can flourish if it is to be measured by the political views or private lives of its creators. No society of free people can flourish that draws up lists of writers to whom it will not listen, whatever they may have to say. 4. There is no place in our society for efforts to coerce the taste of others, to confine adults to the reading matter deemed suitable for adolescents, or to inhibit the efforts of writers to achieve artistic expression. 11 To some, much of modern expression is shocking. But is not much of life itself shocking? We cut off literature at the source if we prevent writers from dealing with the stuff of life. Parents and teachers have a responsibility to prepare the young to meet the diversity of experiences in life to which they will be exposed, as they have a responsibility to help them learn to think critically for themselves. These are affirmative responsibilities, not to be discharged simply by preventing them from reading works for which they are not yet prepared. In these matters values differ, and values cannot be legislated; nor can machinery be devised that will suit the demands of one group without limiting the freedom of others. 5. It is not in the public interest to force a reader to accept the prejudgment of label characterizing any expression or its author as subversive or dangerous. The ideal of labeling presupposes the existence of individuals or groups with wisdom to determine by authority what is good or bad for others. It presupposes that individuals must be directed in making up their minds about the ideas they examine. But Americans do not need others to do their thinking for them. 6. It is the responsibility of publishers and librarians, as guardians of the people's freedom to read, to contest encroachments upon that freedom by individuals or groups seeking to impose their own standards or tastes upon the community at large; and by the government whenever it seeks to reduce or deny public access to public information. It is inevitable in the give and take of the democratic process that the political, the moral, or the aesthetic concepts of an individual or group will occasionally collide with those of another individual or group. In a free society individuals are free to determine for themselves what they wish to read, and each group is free to determine what it will recommend to its freely associated members. But no group has the right to take the law into its own hands, and to impose its own concept of politics or morality upon other members of a democratic society. Freedom is no freedom if it is accorded only to the accepted and the inoffensive. Further, democratic societies are more safe, free, and creative when the free flow of public information is not restricted by governmental prerogative or self - censorship. 7. It is the responsibility of publishers and librarians to give full meaning to the freedom to read by providing books that enrich the quality and diversity of thought and expression. By the exercise of this affirmative responsibility, they can demonstrate that the answer to a "bad" book is a good one, the answer to a "bad" idea is a good one. The freedom to read is of little consequence when the reader cannot obtain matter fit for that reader's purpose. What is needed is not only the absence of restraint, but the positive provision of opportunity for the people to read the best that has been thought and said. Books are the major channel by which the intellectual inheritance is handed down, and the principal means of its testing and growth. The defense of the freedom to read requires of all publishers and librarians the utmost of their faculties, and deserves of all Americans the fullest of their support. 12 We state these propositions neither lightly nor as easy generalizations. We here stake out a lofty claim for the value of the written word. We do so because we believe that it is possessed of enormous variety and usefulness, worthy of cherishing and keeping free. We realize that the application of these propositions may mean the dissemination of ideas and manners of expression that are repugnant to many persons. We do not state these propositions in the comfortable belief that what people read is unimportant. We believe rather that what people read is deeply important; that ideas can be dangerous; but that the suppression of ideas is fatal to a democratic society. Freedom itself is a dangerous way of life, but it is ours. This statement was originally issued in May of 1953 by the Westchester Conference of the American Library Association and the American Book Publishers Council, which in 1970 consolidated with the American Educational Publishers Institute to become the Association of American Publishers. Adopted June 25,1953, by the ALA Council and the AAP Freedom to Read Committee; amended January 28,1972; January 16,1991; July 12, 2000; June 30, 2004. A Joint Statement by. American Library Association Association of American Publishers Subsequently endorsed by. American Booksellers for Free Expression The Association of American University Presses The Children's Book Council Freedom to Read Foundation National Association of College Stores National Coalition Against Censorship National Council of Teachers of English The Thomas Jefferson Center for the Protection of Free Expression 13 Freedom to View Statement American Library Association: https://www.ala.org/advocacy/intfreedom/freedomviewstatement The FREEDOM TO VIEW, along with the freedom to speak, to hear, and to read, is protected by the First Amendment to the Constitution of the United States. In a free society, there is no place for censorship of any medium of expression. Therefore these principles are affirmed: 1. To provide the broadest access to film, video, and other audiovisual materials because they are a means for the communication of ideas. Liberty of circulation is essential to insure the constitutional guarantee of freedom of expression. 2. To protect the confidentiality of all individuals and institutions using film, video, and other audiovisual materials. 3. To provide film, video, and other audiovisual materials which represent a diversity of views and expression. Selection of a work does not constitute or imply agreement with or approval of the content. 4. To provide a diversity of viewpoints without the constraint of labeling or prejudging film, video, or other audiovisual materials on the basis of the moral, religious, or political beliefs of the producer or filmmaker or on the basis of controversial content. 5. To contest vigorously, by all lawful means, every encroachment upon the public's freedom to view. This statement was originally drafted by the Freedom to View Committee of the American Film and Video Association (formerly the Educational Film Library Association) and was adopted by the AFVA Board of Directors in February 1979. This statement was updated and approved by the AFVA Board of Directors in 1989. Endorsed January 10,1990, by the ALA Council 14 Director's Report Prepared for the November 17, 2022 Meeting of the Library Board ofTrustees Elsworth Carman, Library Director New Board Packet Format I am pleased to share our new format for board packets. This project has been in discussion for a few years; there was an interest in unifying the visual presentation of departmental board reports, policy reviews, and other documents we present to the trustees monthly. Graphics Intern Yvonne Jiang created a few options for the Leadership Team, and with input from Jen Miller and other Coordinators, we selected this version to try. I welcome your input and feedback; as a primary audience for this information, we want to make sure it works well for the board. It may take a few packets to fully integrate the new format and work out any issues, and I thank you in advance for your patience as we adapt to a new style. CIP Update The submitted CIP form for Board Room and Meeting Room E renovations has been added to the FY24 CIP plan. This project calls for a $55,000 refresh of two primary meeting spaces in the library. The Carpeting and Furnishing Replacement project is currently planned as a FY25 and FY26 project. Library Board of Trustees Vacancy Update All necessary information has been submitted to the City Clerk's Office for the Library Board vacancy to be processed and posted. The vacancy details are available on the City's website (https://www.icgov.org/city- government/boards-commissions-and-committees/board-commission-and-committee-vacancies) and will also be shared on ICPL social media. Applications for this vacancy are due by S.00pm on Tuesday, January 3, 2023. The vacancy is for a partial term, from date of appointment through June 30, 2027. Annual Legislative Reception At the November Johnson County Public Library Director's Meeting, the annual legislative reception was discussed. The event is scheduled for Monday, December 5, at ICPL, from 5.30pm-6.30pm. Invitations will be sent soon. The theme will be intellectual freedom and children's services, and children's services managers from around the county will be working together on a presentation for the event. Please save the date and watch for a formal invite in the coming days. Meeting University of Iowa SLIS Director Candidates Members of the University of Iowa SLIS Advisory Committee were invited to meet SLIS Director candidates during their onsite interviews. It was great to have an opportunity to both observe presentations and interact in a more social way with the candidates, and I appreciate being included in the process. It was a real pleasure to talk about big picture visioning and future casting for Iowa City (and area) libraries and library education with passionate library people. 15 Legislative Priorities Shared with City Administration City Department Directors were asked to submit our departmental legislative priorities to City Administration as they prepare to work with the City Council to develop legislative priorities for the coming year. While departmental -level priorities are not typically included in the Council's final priorities document, the submitted content is assessed with a number of other inputs to create big -picture priorities that reflect the needs of the community and the aspirations of Council. Our submission included the following items. Safeguard Intellectual Freedom and the Freedom to Read as Integral to the Public Library Intellectual freedom is the right of every individual to both seek and receive information from all points of view without restriction. It is a core value, central to the public library's role and mission in a democratic society. Free and open access to information and materials is granted by the First Amendment of the Constitution of the United States. The City of Iowa City stands with the Iowa Library Association against any proposed legislation which would inhibit the freedom to read or infringe upon the foundational ethics of the library profession. We support retaining the Iowa Code 728 exemption for public libraries and educational institutions, which is consistent with federal and state law, as well as the professional ethics of librarians and library workers. Public libraries uphold our democratic values by providing access to collections, programming, gathering spaces, and displays while maintaining patron privacy and confidentiality. Support Fair Digital Content Access and Pricing for Libraries Library budgets are negatively impacted by unfair eBook and audiobook lending practices set by major publishers. While some publishers do not allow libraries to purchase digital content, others set library pricing as much as six times or more than consumer editions. Many publishers require libraries to repurchase titles on a one to two-year interval, having to repurchase the majority of their collection on a regular basis. It is difficult to impossible for public libraries to provide their communities access to needed materials. Current pricing structures by vendors are not sustainable for long-term public budgeting as it creates new barriers to a library's physical collection and services. Public libraries serve individuals who may not be able to purchase their own books and audiobooks and these pricing practices either eliminate or reduce access for those who face technological or financial challenges. It also stretches library budgets, which are supported by Iowan taxpayers. Iowans deserve equitable access to information, digital or print, as well as prudent stewardship of their librarys budget. Iowans and their libraries should have a seat at the table to advocate and represent the communities they serve regarding pricing and digital collection development. IC Adult Services Department Report Prepared forthe November 17, 2022 Meeting of the Iowa City Public Library Board of Trustees Jason Paulios, Adult Services Coordinator New Tech Training Partnership Patron tech instruction for adults originates in a few different ways here at ICPL. Incoming tech calls answered at Switchboard are usually transferred to the Tech Support phone service point run by Information Technology staff. They do their best to help remotely guide patrons through ICPL web/app-based services such as Hoopla and the Libby app. Info Desk staff may receive tech help questions via email or chat, the majority are related to ICPL web/app-based services. • In -person questions are handled at the point of need, usually via Info Desk staff addressing the problem using a staff computer at the desk or assisting at a patron's personal computer station. These questions are not necessarily limited to ICPL services, we answer a wide variety of topics from how https://uiowcj.ccimpuslcjbs.com/engcj ge/organ ization/device- advice/gallery/album/ 190468 to navigate a website to best practices for digital file storage management. Stacey and Emma, our Digital Media Lab Intern, host drop -in help four days a week providing help with digital projects related to the specific Digital Media Lab equipment and software. Prior to the pandemic we offered a one-on-one tech help program in the Digital Media Lab three days a week staffed by multiple Library staff and one day with volunteers from Johnson County Livable Community for Successful Aging. When revamping services after returning from Covid closure, we felt the staffing model of this drop -in program was difficult to maintain and began directing interested patrons to ask directly with Info Desk staff. We were still keen to explore a volunteer -led program but the core group of volunteers had moved on to other things. This past summer a coworker shared news of a University of Iowa student group called Device Advice that had been visiting the Senior Center. They have a mission to "[shrink] the digital divide by educating older adults on today's technology while creating meaning connections in the process." We reached out and in October finalized a plan to have these students offer a two-hour shift everyTuesday through this Semester in the Digital Media Lab coinciding with DML drop -in help times. We'll continue to evaluate these offerings in the new year and are excited to have a new partner to assist patrons with technology. 17 Voting Support Ballot Basics: Voting Matters, Kati McVay and Travis Weipert. This September, ICPL again collaborated with the League of Women Voters Johnson County, Iowa as one of the local host sites for National Voter Registration Day. Volunteers from LWVJC staffed an informational table in the lobby, speaking with dozens of proudly preregistered patrons as well as registering 10 new voters for the upcoming general election. The Education Committee from LWVJC cosponsored an event with us here in October on voting basics and election law changes presented by Travis Weipert, Johnson County Auditor and Kati McVay, Inside Out's Reentry Services Coordinator. The Johnson County Auditor's office again received a petition asking for ICPL to serve as a Satellite Absentee Voting site and we were able to host from Sunday, October 30th through Thursday, November 3rd. Auditor's Office tallies showed a visit of 1,228 total voters, averaging 245 per day with Sunday being the busiest day at 364. This average was higher than our numbers from the June Primary and quite a bit lower than the prior midterm election from 2018. io Community & Access Services Department Report Prepared for the November 17, 2022 Meeting of the Iowa City Public Library Board of Trustees Sam Helmick, CAS Coordinator University of Iowa Homecoming Iowa City Public Library participated in the 2022 University of Iowa Homecoming Parade. A special thank you to Anne W. for participating as Clifford the Big Red Dog and for riding along on the Bookmobile for the parade. Both the children spectating and the West High School Marching Band members ahead of us were very happy to see Clifford. Thank you to Paul for organizing the Book Cart Drill Team, to Shawna for prepping the Bookmobile for thousands to see, and to each staff member that contributed to and participated in ICPL's annual Homecoming submission. It was a privilege to drive the parade route and listen to unending cheers for the Iowa City Public Library. Cr I, CITY PUBLIC LIBRARY il PPM-111111k%L Iowa City Farmers Market The Iowa City Farmers Market season has drawn to a close. The data collected from this year's outreach experience demonstrates the high value in providing services where our Iowa City community naturally gathers. Community members and out-of-town visitors alike contributed to awareness, growth and engagement during the IC Farmers Market outreach. The Bookmobile was often a point of community pride to share with friends and family visiting town and was a delightful surprise to many who had never visited the Bookmobile or Downtown Library before. Connecting with the Iowa City Farmers Market audience provided time to share library services with unique and returning patrons each Saturday. On Jason's Saturday, he registered five new library cards. On one of Angie's Saturdays, she registered eleven new library cards. Telling the library's story by referring visitors to visit the Downtown Library, place materials on hold at search.icpl.org, visit the Digital Media Lab, or to simplyspend a few minutes engaging with library workers was meaningful to both patrons and staff. ICPL Bookmobile Development for the Winter/Spring 2023 schedule is well under way. To build the strongest schedule we can, the ICPL Bookmobile Team reviewed Winter/Spring 2022 data to make the most informed decisions in this process. Statistics for door count and circulation by stop suggest that adding extra service hours and stops with new Friday shifts contributed to growth in visits, holds, circulation, and awareness of ICPL services. Community members did not typically replace their former stop with any of the newer Friday stops. Rather new community members learned about the Bookmobile and use its Friday stops at their convenience. Heatmapping each stop of that schedule ' ' revealed fairly even distribution in use and popularity in all four directions around the Downtown Library. The statistics imply that ICPL Bookmobile stops are evenly utilized in the north, south, east, and west of the Downtown building overall. The ICPL Bookmobile Team is working to promote collections and readers advisory as much as possible in its capacity as a roving library service point. A special thanks to Tom, Anne M., and Shawna in their work on new approaches in making the ICPL Bookmobile collection as well as its shelf space enticing and relevant to our community. While it may seem counterintuitive to hold fewer titles aboard, we are observing that the marketing and display approaches that serve us well at the Downtown Library also apply to the ICPL Bookmobile space. Therefore, we are experimenting more without facing titles in Adult Non -Fiction, Adult Fiction, and with a monthly Adult Spotlight of themed materials. We will monitor the impact of each area and continue to tweak efforts as well learn and grow new service and promotional approaches. Patrons are able to notice and pull more materials from these areas and expressing pleasure at these changes. 20 Continued Education Several members of the Iowa City Public Library presented at the Iowa Library Association Conference in October. Anne Mangano and Sam Helmick presented on intellectual freedom, equity, and access in regard to digital pricing and censorship, as well as book bans. Becky Dannenberg and Terri Byers discussed wayfinding, hospitality services, and volunteer program facilitation/mentorship. Melody Dworak and Stacey McKim presented on accessibility and literacy services in conjunction with Iowa Library for the Blind and Physically Handicapped Sam Helmick also became the Iowa Library Association President for the 2022-2023 term. They served as VP in 2021-2022 and will follow their presidency as Ex-Officio and chair of the ILA Government Affairs Committee in 2023-2024. Respectfully submitted, Sam Development Department Report Prepared for November 17, 2022 Meeting of the Iowa City Public Library Board of Trustees Katie Roche, Development Director Strengthening the ICPL into the future! On October 31, 2022,1 assumed the role of Development Director for the Iowa City Public Library Friends Foundation. I join this team after eleven years as the Development Director of The Englert Theatre and an overlapping 6 years as the Development Director of Strengthen • Grow • Evolve: Building the Greatest Small City for the Arts, thejoint capital campaign of The EnglertTheatre and FilmScene. I bring to this role strong relationships with donors and businesses within our service area, a state and national reputation for excellence in nonprofit management, a proven track record in grant and proposal writing, and a history of building robust development communication plans that support growth by deepening the understanding the vital role that contributed income makes in operations and future planning. My first couple of weeks have been heartening and inspiring as I come to understand the extensive expertise that the library team brings to all they do. Our library boasts world class programs, services, collections, and facilities and it is my intention to become a vocal advocate for library usership and support. I am excited to help amplify all that the library has to offer in service to inspiring generous support from our immediate community and beyond. Once a number of ICPLFF resolutions are signed I will have full access to ICPLFF QuickBooks, bank accounts, and investments. At that time, I'll be in a position to provide more detailed reporting and financial narratives to the ICPL Board of Trustees, working closely with Elsworth to make sure that you have the information you need to guide the ICPL into the future. Any transition in leadership is an opportunity to evaluate best practices and undergo extensive planning. In the coming months I intend to engage in a series of important activities: - Development of communications plan - Evaluation of Foundation website architecture, recommending changes designed for donor acquisition/retention - Establish updated table of needs - Publication of a new Case Statement I look forward to working with all of you! Katie Iowa City Public Library 2022 Iowa Public Library General Information Survey CURRENTYEAR PREVIOUS YEAR Section A - General Information (Reporting period July 1: 2021 to June 30, 2022 - unless otherwise specified) Due October 31. 2022 Questions relating to COVID-19 are located in sections G, H, and I. Review the contact information below users cannot directly change data for questions A01 to Al2. If any information has changed, ansi er Yes to numberAl1 and enter a note for the corresponding question The State Library tv-ill verify and update the data. For Section A: report the most current information available. A01 Library Name 1O1I:4 CITY IOIVA CITY PUBLIC LIBRARY PUBLIC LIBRARI' A02 Librar-District SE=Southeast SE=Southeast A03 Street Address 123 S LrNF-N ST 123 S LL'.R' ST A04 City IOWA CITY IOii:A CITY A05 Zip 52240 52240 Mailing Address A06 MailingAddress 123 S LLNIN ST 123 S LIVN ST A07 Cite IOR'A CITY IOII:A CITY A0S Zip 52240 52240 Other Contact Information A09 Counn- JOHNSO`1 JOARTO\' A10 Phone (319) 356-5200 (319) 3o6-5200 All City population (2020 decennial population, 74.829 67,862 do not report estimates) 23 Al2 Library Size Code H Al') Has any information in questions Al to Al2 changed in the past year; YES. anstrer YES on the pulldown menu No and enter a correction in a note. NO - answer NO on the pulldoiNm menu and continue with question A 14. A14 Library Director -Administrator Elstrorth Carman Name CAI -V0 Elsxarth Carman Section B - Paid Staff and Salary Information Include all paid staff on the librart's payroll. Include unfilled positions if a search is currentl}• underway- Do not report workers paid by other agencies such as Green Thumb employees or work study students. Do not report workers hired through a cleaning or landscape business. Report all positions as of June 30. 2022. B01 Total number of paid 15 1.i librarians B02 Total number of all paid librarian hours 600.00 600.00 xrorked per week B03 Paid librarians FTE 15.00 15,00 B04 Total number of all 40 90 other paid staff B05 Total number of all other paid staff hours 1821.60 2302.00 worked per week B06 All other paid staff 45.54 57.55 FTE B07 Total number of paid 105 105 staff 24 BOS Total paid staffFTE 60.54 7255 Levels of Education B09 How many of the paid librarians from lure BO1 have an ALA 15 15 accredited masters of library- science decree? BID Total number of hours worked per week by librarians from line 600.00 600.00 B09 with an ALA accredited masters of library science decree B11 Total FTE librarians with ALA accredited 15.00 i5.00 masters of library_• science degree B12 Starting date of current director in OL`02i2019 0110212019 directors position (mm'd&vVv ) Salmy Information Report the hourly- salary for the positions listed below if employed by your library. Do not report one staff member more than once even if they perform multiple jobs. Refer to the instructions for more detailed information on each position. Do not report assistant director or department heads unless that role is parr of their official job description. Do not report workers paid by other agencies such as Green Thumb employees or work study students. Do not report workers hired through a cleaning or landscape business. Only report janitorial building maintenance staff if they are an employee of the library. Report hourly salary amounts as of June 30, 2022. B 13 Hourly salary of the 569.03 565.23 director B14 Hourly salary of N'A U/4 assistant director B15 Hourly average salary of department heads S4S.�S S45.99 B16 Hourly salary of the S3:,.74 S33.67 children's librarians B17 Hourly average salary S24.93 S24.68 of library clerks 25 B1S Hourly average salaiv S1550 513.80 of shelvers or pages M. Hourly average salarc S20 28 of janitorial or building maintenance employees 519.14 Section C - Capital Income and Expenditures Capital income is intended to pay for large one-time library purchases. This section should not reflect any income or expenditure used for the regular operations of the library. If your library had any major onetime capital expenditures during FY22 report them in this section. Otherwise, skip to section D. For Capital Income and Expenditures Show all sources of capital funds for Fi22 (July 1, 2021 - June 30, 2022). If your library does not receive capital income fiam a source; enter a 0 (zero)_ If tour library receives capital income from a source, but the amount is unknown. enter N/A. Report all capital income and expenditures in whole dollars only. Round to the nearest dollar. For Capital Income Report all income for major capital expenditures, by source of income. Include firnds received for: • Site acquisition • New buildings. additions to buildings. or renovation of library buildings • Fumishings, equipment, and initial collections for new buildings, additions, or renovations • Major building updates or repairs including roof. painting. carpeting. furnace. central air. etc. • New computer hardware and sof vare used to support Iibraty operations, link to networks. or run information products • Replacement and repair of existing furnishings and equipment • New vehicles • Other major one-time projects DO NOT REPORT INCOME FOR: • Regular purchase of library materials - Report in section D • Payments for regular operating costs such as utilities. insurance_ etc. - Report in section D • Investments for capital appreciation • Income passed through to another agency • Funds unspent in the previous fiscal year (e.g.: carryover). Did your library have any major one-time capital projects in FY22? YES - check the box Yes and click the SAFE button to display questions COI - C06. NO - Skip to section D. Yes Capital Income 26 C01 Capital funds from local government (city. county) CO2 Capital funds from state sources CO3 Capital fitnds irom federal sources C04 Capital funds from private sources COS Total capital income 562,422 S62,422 Capitol Expenditures C06 Total capital S22256 562,422 expenditures Section D - Operating Income and Expenditures OPERATING INCOME Operating income covers the current and recurrent costs necessan- to support the provision of library services. Report income used for operating expenditures by source. Include federal, state, local, and non -governmental income. REPORT ALL SOURCES OF FUNDS FOR FY22 (JULY 1.2021 - JUNE 30. 2022). • Ifyour library does not receive operating income fi om a source enter a 0 (zero) • Ifyour libran• receives operating income fiom a source. but the amount is unknown, enter N,A • Report all income in tt-hole dollars only. Round to the nearest dollar DO NOT REPORT • Income for capital expenditures as reported in Section C • Contributions to endowments • Income passed through to another agency • Funds unspent in the previous fiscal year — canyover • The value of any contributed or in -kind services • The value of any non-monetan- gifts and donations • E-Rate discounts as income Total Governmental Operating Income DO1 City income received fiom the eit}'s general 54,735,396 S3 _ jo /30 fund (exclude income o ' fiom special levies) D02 City income received S1,172384 51,16P,324 fiom special levies 27 D03 County income received from all S4SO,422 S.i291920 counties D04 Income received from contracting cities in Iowa. Do not report S83:302 income from your own eih- on this line_ D05 Other governmental SO income received D06 Total local government operating S6,471,504 income received D07 State income received fiom the State Library of Iowa (Enrich Io-kva - Direct State Aid, Open S58.765 Access. ILL Reimbursement) Prefilled and locked by the State Library. DOS Other income received SO from the State of I01va D09 Total state government operating income S58,765 received D10 Total federal _government income S9.430 received Avon-Gooertu Cenral Operating Income D11 Total non- governmental _grants SO received D12 Endowments and gifts received (only report S202.244 if money was spent in FY22) S77,509 S3, 796 Sj, 737,279 S61,849 wil 561, 849 5231 S8,7.i0 577,244 w D13 Fines and, or fees S22941 received D14 Other income received 541.377 D15 Total non- governmental 5246; 62 operating income received Total Operating Income D16 Total operating S6.786261 income received OPERATING EXPENDITURES SS6, 81.i S.i, 7.i9 S148, j68 S.i, 947, 927 Operating expenditures are the current and recurrent costs necessary to support the provision of library services. Significant costs. especially benefits and salaries, that are paid by other taxing agencies (government agencies with the authority to levy taxes) "on behalf of the library may be included if the information is available. Only such fiends that are supported by expenditure documents (such as invoices, contracts, pavroll records, etc.) at the point of disbursement should be included. REPORT ALL EXPENDITURES INCLUDING GRANTS AND COOPERATI\-E ARR-4NGEMENTS. • If your library does not expend operating fimds for am item, enter a 0 (zero) • Ifyour libran� expends operating Binds for an item, but the amount is unknown, enter N,A • To ensure accurate reporting, consult your business officer or city clerk regarding this section • Report only money expended durung FY22 (July 1, 2021 - June 30, 2022). regardless of when the money may have been received • Report all expenditures as whole dollars only. Round &actions to the nearest whole dollar DO NOT REPORT • The value of free items • Estimated Costs • Capital expenditures as reported in Section C • E-Rate discounts as expenditures D 17 Total salaries and wages expenditures 53;911.927 53,327,94i (before deductions) DIE Total employee benefits expenditures (health insurance. Social Securitv tax. retirement: etc.) This 514336,134 51,184,142 amount cannot be SO. If you are unsure of benefits amount, or this is a volunteer -run library, report N,A. 29 D19 Total staff S5,248,061 S4,512,087 expenditures D20 Print physical collection S253,494 5198,327 expenditures D21 Audio physical collection expenditures --All physical formats, includins tape: CDs. 511.987 S18,855 etc. Do not report downloadable expenditures on this line. D22 Video physical collection expenditures --All physical formats. includins tape, Blu- S21:640 S20,356 Ray, DVD, etc. Do not report downloadable expenditures on this line. D23 Other physical collection expenditures for am, materials not listed S12,982 51,827 above (puzzles, art prints, puppets, cake pans, etc.) D24 Total physical non - print collection S46.609 541,038 expenditures D25 Total physical collection S300,103 52391365 expenditures RN D26 Bridges e-book collection expenditures. Report 0 SO Bridges a -book expenditures only_ Prefilled and locked by the State Library. D27 All other e-book collection S166-596 S174,378 expenditures. Report Advantage e-book expenditures on this line- D2S Total e-book S166,596 S174,378 collection expenditures D29 Bridges downloadable audio collection expenditures. Report Bridges expenditures 0 SO onhV-Prefilled and locked bv_ the State Library. D30 All other downloadable audio collection expenditures. Report S118.992 S121,908 Advantage dotvmloadable audio expenditures on this line. D31 Total dovmloadable audio collection S118:992 S121,908 expenditures D32 Bridges doxxnloadable video collection expenditures. Report Bridges expenditures 0 SO only Prefrlled and locked by the State Libran. 31 D33 All other SO S42, 782 dotvnloadable video collection expenditures. Report Adfantage downloadable video expenditures on this line. D34 Totaldotvnloadable SO S42,782 video collection expenditures D 3 5 Bridges Magazine SO S4,097 expenditures. Prefilled and locked by the State Library. D36 All other Electronic S123,429 S108,984 Information collection expenditures. This includes databases. Freegal_ Hoopla, etc. Do not report expenditures for products subsidized or managed by the State Library such as Bridges. D37 Total Electronic Information collection S123,429 S113,081 expenditures D38 Total downloadable and Electronic S409,017 S452,149 Information collection expenditures D39 Total collection S709.120 W1,514 expenditures D40 All other operating expenditures (phone. liehts, heating, S307,325 S800,226 cooling. Internet access, insurance_ etc.) 32 D41 Total of all operating 56:765,006 56,003,827 expenditures Section E - Library Collection Nlj&MER HELD AT START OF YEAR - The number of items owned by the library at the start of the fiscal year (July 1, 2021). NU'NMER ADDED DURING FISCAL YEAR - The number of items added to the collection during the fiscal year (July 1, 2021 - June 30: 2022) whether through purchase or donation. NUMBER WITHDRAWN, DURING FISCAL YEAR - The number of items withdrawn from the collection during the fiscal year (July 1. 2021 - June 30, 2022) whether through weeding, loss. or other cause. NUMBER HELD AT END OF YEAR - The number of items ottined by the library at the end of the fiscal year (June 30, 2022)_ E01 Printed books (= of items), held at start of 177,296 178,061 year E02 Printed books (--'of items): added during M212 16,523 Veal E03 Printed books (1 of items), withdrawn 23:594 17,288 during year E04 Printed books (= of items): held at end of 1737914 177,296 year E05 Bridges e-books. held at end of year. 0 0 Prefilled and locked bt the State Librart. E06 All other e-books held at end of year. Include Advantage titles here. Do not report 32.673 27,166 downloads from Bridges; Freegal, Freading, Hoopla, etc. here. E07 Total e-books held at 32.673 27166 end of year FOS Total books (print and 204,462 e-books,: held at end 206-587 of tear F09 Audio materials (? of 20,132 physical items), held 192752 at start of year E10 Audio materials (= of 71j physical items), added 373 during year Ell Audio materials (= of physical items), I,133 1,06.i withdrawn during tear E12 Audio materials (= of physical items), held 19,022 19,782 at end of year E13 Bridges downloadable audio materials. held at end of tear. 0 0 Prefilled and locked by State Libran. E14 All other downloadable audio materials. held at end of year. Include Advantage titles here. 15,563 14,7,i1 Do not report downloads from Bridges. Freegal. Hoopla: etc. here. E 15 Total downloadable audio materials, held 15563 14,751 at end of year E 16 Total audio materials (physical and 37 585 34,533 downloadable), held at end of tear. E17 Video materials (`— of physical items), held 22,273 22,101 at start of tear 34 EIS Video materials (= of physical items). added 1,714 2,607 during year E19 Video materials (= of physical items). 3,320 2,43.i withdrawn during year E20 Video materials (= of physical items): held 20,667 22,273 at end of vear E21 Bridges donnloadable video materials, held at end of year. 0 0 Prefilled and locked by the State Library E22 All other downloadable video materials, held at end of tear. Include Advantaee titles here_ 74 1738 Do not report downloads from Bridges, Freegal: Hoopla; etc. here. E23 Total Dov.-nloadable video materials._ held 74 738 at end of rear E24 Total video materials (physical and 70 741 23,011 downloadable), held at ` end of year F25 Other libran- materials (= of physical items)_ 1.647 1,802 held at start of vear E26 Other libran• materials (--'of physical items). 76 98 added durine year 35 E27 Other library materials 256 253 (_' ofphAical items), withdrawn during year E2S Other library materials (= of physical items); 17467 1,647 held at end of year E29 Total physical items, ??0,Goo 222,096 held at start of rear E30 Total physical items, 22 375 IA943 added during year E31 Total physical items. 2 8.3 03 21,041 withdrawn during year - E32 Total physical items, 215,070 220,998 held at end of tear F33 Total downloadable items, held at end of 51310 4216» rear E34 Total physical and downloadable items. 266350 held at end of rear 263,653 Licensed Darabases Refer to the State Library of Iowa's website to determine how databases and other electronic resources are counted. httus://aittw.statelibrarvofiotea.goy/index.phe/libraries/searcli/survev entelecres E35 Number of licensed databases fisided locally- or by other non -state funded cooperative agreements (or consortia) within the 31 41 state or region. Include subscription dovailoadable services such as Freegal, Freading, Hoopla, etc. Isere. 36 E36 Number of licensed databases funded by the state government or The State Library of 45 Io,xa.rCount Brainfuse 2 as 2. Maximum amount for this lane is 2- Prefilled and locked by the State Library. E37 Total licensed 86 databases Section F - Circulation and Use Counts Circulation Report circulation for FY22 (July 1, 2021 to June 30. 2022). Circulation should only be counted for items checked out of the library's collection for use outside of the library, including renewal s. DO NOT count automatic renewals as circulation. DO NOT count in-house use or computer use as circulation. COVID-19 \tote: Crake sure to report items checked out through curb -side service as circulation Circulation Transactions ofPhysicalltems F01 Adult books 329,988 219,189 F02 Young adult books 18_96S 14,811 F03 Children'sbooks 3577770 202,106 F04 Video recordings 173,266 97,749 (physical formats) F05 Audio recordings 43,617 21,935 (physical formats) F06 Serials (physical 5 S60 2,923 formats) F07 All other physical items (CD-ROM based products. puzzles, art prints, 1IM9 6,539 pamphlets, cake pans; puppets, WiFi Hotspots. tools. video games, etc.) 37 Total PHYSICAL circulation bV material 942.838 type Lines F09 and F 10 should be reported as individual counts. They do not need to add up to a total. These counts are part of the physical total as reported on line FOS. Do not count electronic use for lines F09 or F 10. F09 Circulation of physical items to the rural 65,525 42,326 population of your own county: FIO Total physical circulation of all 403,S76 222,611 materials cataloged as "children's" Use ofDownloacaole _Llarerial I'll Bridges e-books. including use of Advantaee titles. 0 0 Prefilled and locked by the State Library. F 12 All other e-books - do not count downloads from services such as Freeeal. Freading. 118,616 140,812 Hoopla: etc. on this line. Report that use on line F25. F 13 Total use of e-books 118,636 140,812 F14 Bridges doNvnloadable video recordings, including use of 0 0 Advantage titles. Prefilled�and locked by the State Library. F15 All other downloadable video recordings - do not count doxyriloads from services such as 57.962 5 2,379 Freeeal. Freadine. Hoopla, etc. on this line. Report that use on line F25. 38 F 16 Total use of downloadable video 57.962 52,379 recordings F17 Bridges dotamloadable audio recordings, including use of 0 0 Advantage titles. Prefilled and locked by the State Librarv. F1S All other dotmloadable audio recordings - do not count doxvnloads from sen•ices such as 103,533 99,1.i8 Freegal.Freading. Hoopla, etc. on this line. Report that use on line F25. F 19 Total use of dotvnloadable audio 105_833 99,158 recordings F20 Bridges electronic serials - including use of Advantage titles. 0 0 Preflled and locked by the State Librarv. F21 All other electronic serials - Include RB 27,300 3j,880 Digital or similar. F22 Total use of electronic 27.300 3j,880 serials F23 Total use of dotvnloadable 309.731 328,229 materials Successful Retrieval ofEiecnonic Information (Database Use) CM F24 SuccessfiA retrieval of Electronic Information from Brainfuse This 1,019 used to be called Licensed database use_ Prefilled and locked by the State Librasv. F25 Successful retrieval of all other Electronic Information funded local1v or by other non -state funded cooperative aereements. Do not count users, sessions_ website hits, or online 190,945 catalog use. This used to be called Licensed database use_ Include do-onloads from services such as Freeeal_ Freadine_ Hoopla, etc_ on this line. E26 Total successful retrieval of Electronic 191,964 Information. Circulation and Use Totals F27 Total Circulation of physical and donnloadable materials (This is the 1.2521569 same as Total circulation by material type on previous vear's surveys). F2S Total Electronic materials use (Total dounloadable use plus �O1.69� Total successfirl retrieval of Electronic Information) 1,566 358, 627 360,193 893,481 688,422 M F29 Total Collection use {Total circulation of ph-osical and dotvnloadable items Ir444,533 plus successful retrieval of Electronic Information. This is not the total of F27 F28)- ILL and Other Use Counts 1,2j3,674 Interlibrary Loan The State Libras• will automaticallt fill in data from the SILO ILL service. If tour library only uses SILO for ILL. you can skip F30 to F35. Examples of other ILL services are OCLC or print forms. F 3 0 ILL Received from other libraries using the SILO ILL service. 2-165 Prefilled and locked by the State Library. F31 ILL Received from other libraries using all other ILL services. 957 Do not report SILO ILL on this line. F 3 2 Total Interlibrary Loan received from other 3--122 libraries F 3 33 ILL Provided to other libraries using the SILO ILL service- 827 Prefilled and locked by the State Library. F34 ILL Provided to other libraries using all other ILL ses-ices. Do 259 not report SILO ILL on this line. F35 Total Interlibrart Loan provided to other 1:086 libraries 1,716 607 2,323 r'/ 227 867 Other Use Counts, 41 F 3 6 Current total number 45,'7 of registered users as 44.929 of June 30. 2022 F 3 7 Door count annually - do not count curbside delivery or other services provided 270_527 36,186 while the library is physically closed to the public as door count F 3 S Is annual door count based on an annual count (i.e. with a door counter) or an annual estimate based on a CT - Annual Count CT -Annual typical week or Count weeks? Choose one of the options listed belotr. If unsure. leave blank and skip to F39 F39 Total number of reference transactions 18,690 12,108 annually F40 Is number of annual reference transactions based on annual count (i.e year -long tally marks) or an annual estimate based on a CT - Annual Count CT -Annual typical week or Count weeks? Choose one of the options below- - if unsure, leave blank and skip to F41. F41 'Number of Internet computers for public 53 use F42 Number of uses of public Internet computers ANNUALLY (You may count a typical meek and multiply by 52) 31:172 12 3,»0 42 F43 Is the number of uses of public Internet computers based on an annual count (i_e., year -long tally marks) or an annual estimate based on a t}pical Meek or wreeks? Choose one of the options listed belove- If unsure, leave blank and skip to F44. CT -Annual Count F44 Number of wireless sessions annualh - for libraries subscribing to the statewide WhoFi 0 service. Prefilled and locked bv_ the State Library. F45 Number of wireless sessions annualh - for libraries without the 19.236 statewide R-hcFi service. F46 Total number of wireless sessions 19.236 annually F47 Is number of wireless sessions based on an annual count (i.e. year -long tally marks) or an annual estimate based on a typical Creek or weeks? Choose one of the options listed belowr. Libraries that use WhoFi only should report as an annual count. If unsure. leave blank and skip to F48. CT -Annual Count CT -Annual Count 9 17,972 17,972 CT -Annual Couni 43 F43 Website visits for libraries with a PLOW 0 website annually. Prefilled and locked by the State Library. F49 Website visits for all other libraries annually. Libraries unable to collect a count of their website 564,761 visits should report NA. Libraries without tvebsites should report -3. 542,892 F50 Total website visits 564,763 542,892 annually Section G - Programs and Content Recordings Intro and Chili"n 0 Lire Program Sessions A live program session is any planned event xvhich introduces the group attending to library services or which provides information to participants. Program sessions may cover use of the library, library services, or library tours. Program sessions may also provide cultural, recreational, or educational information. Examples of these types of program sessions include_ but are not limited to, film shoxyings, lectures, story hours; literacy programs: citizenship classes, and book discussions_ INCLUDE • All program sessions that are sponsored or co -sponsored by the library. For a program session to be sponsored or co -sponsored by the library, the library must contribute financial resources or staff time toward the program session. For a program session that is part of a larger community event (such as a farmers man ket or festival), it is not necessary for the library to also sponsor or organize the larger event. • Both on -site and off -site program sessions. For example, include a story -time at a farmei s market or a presentation to a school group about library resources conducted at a school. • Live -streamed virtual (synchronous) program sessions that are sponsored or co -sponsored by the library. • Program sessions with attendance of zero or one if they were intended for a group. EXCLUDE • Program sessions sponsored by other groups that use library facilities. For example; do not include a homeschooling group hosting a speaker in a meeting room without facilitation from library staff. • Offsite outreach efforts that do not otherwise meet the definition of a program session. For example, do not include haying a library- card signup booth at a farmer's market. • Activities delivered on a one-to-one basis, rather than to a group, such as one-to-one literacy tutoring, services to homebound_ homeiyork assistance. mentoring activities. etc. • Passive or self -directed activities that do not occur at a scheduled time. For example, do not report "make and take" bags or coloring pages as a program. Report these self -directed activities on questions G 11 5 to G 123 • Recorded presentations of progrann content. Report these on questions G 109 to 0114. • Programming that is shared on the library's website or social media that is not sponsored or co -sponsored by the library. For example, do not include sharing a video from an author's website of him or her reading a book. Tips for reporting programs and attendance. • When reporting the number of programs count the total number of events_ A story time held once a week for a year is counted as 52, not as one. • %Vhen reporting attendees count total number of attendees regardless of the age. A children's program attended by 10 children and 10 adultsis counted as 20, not as 10. • Live, virtual programs are conducted via a Web conferencing or webinar platform during which a library staff member (or other party sponsored by the library) is presenting to or interact¢rg with an audience in real-time. These are considered programs for survey purposes and should be added into programming counts as indicated below. • Recordings of program content include video or audio recordings created by a library staff person (or other party sponsored by the library) and posted to a video or audio hosting platform for the audience to view for list to on - demand. Do not include promotional or marketing content. Recordings of program content are counted separately from live programs as indicated below. • If a program is. hybrid (i.e., un-person and virtual) then report it as in -person. Do not double count. • % hoFi+Non-NVhoFi - we prefrll and lock data from WhoFi for libraries that use that service. If you did not use the WhoFi service fill out the non-\l hoFi questions. The total number of \GhoFi and non-WhoFi programs will equal the total number of programs offered in each category. Children Apes 0-5 45 GO1 Total number of lice, m-person, onsite library programs for children ages 0-5 from 0 \\ hoFi. Prefilled and locked by the State Librarc G02 Total number of lice, in -person. onsite library programs for 268 children ages 0-5 tton- WhoFi GO3 Total number of lice_. in -person. onsite 268 library programs for children ages 0-5 G04 Total number of people attending lice, in -person. onsite library programs for 0 children ages 0-5 from WhoFi. Prefilled and locked by the State Library G05 Total number of people attending lice: in -person. onsite 7 S30 library programs for children ages 0-5 non- IVhoFi G06 Total number of people attending lice. in -person, onsite 7,S30 library programs for children ages 0-5 G07 Total number of lice. in -person. offsite library programs for children ages 0-5 from 0 WhoFi. Prefilled and locked by the State Libran. GOS Total number of lice, in -person. offsite 290 library programs for children ages 0-5 non- WhoFI G09 Total number of lice. 790 in -person, offsite library programs for children ages 0-5 G10 Total number of ' people attending lice. in -person. offsite 0 library programs for children ages 0-5 from R hoFi. Prefilled and locked b_v the State Library. G11 Total number of pe-ople attending lice. 4.136 in person: offsite library programs for children ages 0-5 non- WhoFi G12 Total number of people attending lice. 4_136 in -person, offsite library programs for children ages 0-5 G13 Total number of lice. virtual library 0 programs for children ages 0-5 from WhoFi. Prefilled and locked by the State Librarv. G14 Total number of lice: 0 virtual library programs for children ages 0-5 non-XVhcFi G 1 5 'Total number of lice, 0 virtual library programs for children ages 0-5 47 Total number of people attending lire, virtual library programs for children 0 ages 0-5 from R'lioFi. Prefilled and locked by the State Library. G17 Total number of people attending lire. virtual library 0 programs for children ages 0-5 non-WhoFi G18 Total number of people attending lire, 0 virtual libran- program for children ages 0-5 G19 Total number of library programs for »S children ages 0-5 G20 Total number of people attending 11.966 librarc• programs for children ages 0-5 Children 6-11 ChildrenAges 6-11 G21 Total number of lire. in -person: onsite library programs for children ages 6-11 0 from WhoFi. Prefilled and locked by the State Library. G22 Total number of lire. in -person, onsite library programs for 197 children ages 6-11 non-WhoFi G23 Total number of lire, 197 in person. onsite library programs for children ages 6-11 G24 Total number of people attending lire, m-person, onsite 0 library programs for children ages 6-11 from WhoFi. Prefrlled and locked by the State Library: G25 Total number of people attending lire: 9.470 in person, onsite library programs for children ages 6-11 non-WhoFi G26 Total number of people attending lire, 9.470 m-person, onsite library programs for children ages 6-11 G27 Total number of lire_, in -person, offsite library programs for 0 children ages 6-11 fiom WhoFi. Prefrlled and locked br the State Libran: G28 Total number of lire. in -person, offsite 0 library programs for children ages 6-11 non-WhoFi G29 Total number of lire, o in -person. offsite library programs for children ages 6-11 RVAIII people attending lire: in -person. offsite 0 library programs for children ages 6-11 from MicFi. Prefrlled and locked by the State Library. G31 Total number of people attending lire: 0 in -person. offsite library programs for children ages 6-11 non-IVhoFi G32 Total number of people attending lire, 0 in -person: offsite library programs for children ages 6-11 G3. Total number of lice, virtual library- programs for children 0 ages 6-11 fiom i&Fi. Prefilled and locked b_v the State Library. G34 Total number of live. 0 virtual library programs for children ages 6-11 non-WhoFi G3 5 Total number of live: 0 virtual library programs for children ages 6-11 G36 Total number of people attending live. virtual libran- programs for children 0 ages 6-11 from �T�ThoFi. Prefrlled and locked b_v the State Library. 50 G3 7 Total number of people attending lire_ 0 virtual library programs for children ages 6-11 non WhoFi G3S Total number of people attending lire, 0 virtual library programs for children ages 6-11 G39 Total number of 197 library programs for children ages 6-11 G40 Total number of g 470 people attending librar• program for children ages 6-11 Young adults Foung-dduhsAges 12-18 G41 Total number of live. in -person, onsite library programs for young adults from 0 WhoFi. Prefilled and locked be_ the State Library. G42 Total number of live, in -person, onsite library programs for 199 young adults non- W-hoFi G43 Total number of lire_. in person, onsite 199 library program for young adults 51 G44 Total number of people attending live, in -person, onside 0 library programs for young adults from %VhoFi. Prefilled and locked by the State Library. G45 Total number of ' people attending live, 12S4 m-person_ onsite library programs for young adults non- W'hoFi G46 Total number of ' people attending lire. 1?84 in -person, onsite library programs for young adults G47 Total number of lice, in -person: offsite library programs for young adults prefilled 0 font WhoFi. Prefilled and locked by the State Library. G4S Total number of lire. in -person: offsite library programs for 11 young adults non- Who-fr G49 Total number of live__ in -person: offsite 11 library programs for young adults G50 Total number of people attending lire: in -person. offsite library programs for 0 young adults from XA*hoFi. Prefilled and locked by the State Library. 52 G51 Total number of people attending live, in -person, offsite 422 library programs for young adults non- IVhoFi G52 Total number of people attending live_ in -person, offsite 422 library programs for voung adults G53 Total number of live._ virtual library programs for young 0 adults from MicFi. Prefilled and locked by the State Library. G54 Total number of live_. virtual library 0 programs for young adults non-WhoFi Gig Total number of live, virtual library 0 programs for young adults G56 Total number of people attending live, virtual library programs for young 0 adults from R'ho£i. Prefilled and locked by the State Library. G57 Total number of people attending live - virtual libraiv 0 programs for young adults non-WhoFi G56 Total number of people attending live, 0 virtual library program for young adults 47 518 53 G5 9 Total number of library programs for 210 young adults G60 Total number of people attending 1.706 library program for - young adults Adult Adults .Aged 19 or Older G61 Total number of live_. in -person. onsite library programs for adultspref'illed from 0 lVltoFi. Preftlled and locked by the State Library. G62 Total number of live_. in -person, onsite 279 library programs for adults non-WhoFi G63 Total number of lire, in person, onsite 779 library program for adults G64 Total number of people attending live- in -person, onside library programs for 0 adults prefilled from R'hoFi. Prefilled and locked by the State Librarv. G65 Total number of people attending live, in -person, onsite 3:022 library programs for adults non-XVhoFi .i2 j82 54 G66 Total number of people attending lire, 3X2 in -person: onsite library programs for adults G67 Total number of live- in -person. offsite library programs for adults prefilled from 0 WhoFi. Prefilled and locked by the State Library. G6S Total number of live- in -person, offsite library programs for adults non-WhoFI G69 Total number of live. in -person, offsite library programs for j adults G70 Total number of people attending lire, in -person; offsite library programs for 0 adults prefilled from NGhoFi. Prefilled and locked bv_ the State Library. G71 Total number of people attending live, in -person, offsite 70 library programs for adults non-WhoFi G72 Total number of people attending live. in -person, offsite 70 library programs for adults 55 G73 Total number of lice, virtual library p programs for adults prefilled from R hoFi- Prefilled and locked by the State Librar•- G74 Total number of lire, 9 virtual library programs for adults non WhoFi G75 Total number of live, 9 virtual library programs for adults G76 Total number of , people attending live: virtual library programs for adults prefilled from WhoFi. Preflled aid locked be the State Librar•. G77 Total number of people attending live, 673 virtual library programs for adults non-WhoFi G78 Total number of 673 people attending live, virtual libran. program for adults G79 +31: Total number of 291 library programs for adults Total number of 3 765 people attending library program for adults General Interest General interest - For.411.4ges 56 GS I Total number of lice, in -person, onsite, general interest librar_c programs from 0 IA[hoFi. Prefilled and locked by the State Library. GS2 Total number of lice. in -person, onsite 0 general interest library programs non-WhoFi GS3 Total number of lice, in person,, onsite 0 general interest librar y programs GS4 Total number of people attending live, in-persoit, onsite general interest libran 0 programs prefilled from Xti'hoFi. Prefilled and locked by the State Library. GS> Total number of people attending lire; in -person, onsite 0 general interest library programs non-WhoFi GS6 Total number of people attending live. in -person, onsite 0 general interest library_ programs GS7 Total number of live, in -person, offsite general interest library_ programs prefilled 0 4om R'hoFi. Prefilled and locked by the State Library. 57 GSS Total number of live. in -person. offsite general interest librart- programs non-111oFI G89 Total number of lice: 0 in -person; offsite general interest library programs G90 Total number of ' people attending lice, in -person: offsite 0 general interest library programs prefilled from WhoFi. Prefilled and locked by the State Librarv- G91 Total number of ' people attending lire, 0 in -person. offsite general interest library programs non-WhoFi G9? Total number of ' people attending lice. 0 in -person. offsite general interest library programs G93 Total number of lice, virtual, general interest library 0 programs prefilled fmom R1ioFi. Prefilled and locked by the State Library. G94 Total number of live. 0 virtual, general interest library programs non-\l hoFi G95 Total number of live, 0 virtual, general interest, library_ programs w G96 Total number of people attending lire: virtual. general 0 interest programs prefilled from RTtoFi. Pre511ed and locked be the State Librarc. G97 Total number of people attending lice: 0 virtual. general interest programs non- WhoFi Ggg Total number of people attending lire, 0 general interest._ virtual library Programs G99 Total number of litre general interest library_ 0 programs G100 Total number of people attending lice 0 general interest library programs G101 Total number of live, in -person. onsite 943 librar v programs G102 Total number of lice. in -person: offsite 304 library programs G103 Total number of live. virtual library 9 programs G104 Total number of people attending live: 71.606 in -person; onsite library programs 59 G105 Total number of }-625 people attending lire, in -person; offsite library programs G106 Total number of people attending lice. 673 virtual library programs G 107 Total number of lice 1.256 638 librar• programs - G 1 OS Total number of people attending lice 26,907 IJ,039 library programs Content Recordings and Parron Directed ActjA ities Program Content Recordings .? program content recording is any recording of program content that cannot be viewed lice as it unfolds (i.e., on - demand streaming). Only include program presentations posted during the reporting period. Regardless of the number of platforms on which a presentation is posted: count each unique presentation only once. Include program sessions hosted on Facebook Premiere that are not facilitated by a staff member The count of views of asynchronous program presentations for a period of THIRTY (30) days after the presentation was posted: even if that period extends beyond the survey reporting period (or fiscal year). For program presentations made available via Facebook: count unique 1-minute views of each video. For those made available via other platforms, count unique views of each video. For recorded program presentations that are recordings of live_ virtual program sessions. exclude live attendance: lire attendance should have already been counted on lines G1 S. G29, G55. G78. or G95. G 109 Total number of program content recordings from 0 WhoFi. Prefilled and locked by_ the State Library G 110 Total number of program content 215 recordings non-WhoFi GI I 1 Total number of program content 215 recordings 240 G112 Total number of vievk=s of program content 0 recordings from WhoFi. Prefilled and locked be the State Library G 113 Total number of views 60,460 of program content recordings non-WhoFi G114 Total number of vietcs 60.460 106,703 of program content recordings Patron -Directed .4 ctivities Below is a list of activities that are patron directed and sometimes kno-,tn as passive. self -directed. or indirect programming. All ansivers are prefilled with 0. If you do not provide a listed sen-ice you can leave it as a 0. If you provide a service but are unsure of how many times it was used, anstrer frith an estimate; or N.A. Othenrise provide the number of times each service is used ANI,IUALLY: Do not count the number of items created, only count the number of times a service is used. Do not include anything provided as a part of a library sponsored, in -person; program. These counts should be accounted for in the programming counts listed above. For example, do not count coloring sheets used as part of a lice, in -person, program as an indirect activim. G115 Total number of make 4 047 and take kits provided G116 Total number of coloring sheets 1.200 provided G117 Total number of scavenger hunt 3.640 participants G11 S Total number of trivia 1.307 contest participants - G 114 Total use of library's 1.055 maker space service - G120 Total use of STEAMSTEM 0 services G 121 Total number of story- 460 tralk participants 61 reading log participants G123 List anv other patron -directed activities_ list one activity per box. To add more than one activity- click the "Add Activity" button. ?Fame of activin, only. do not include a use Vote for favorite count - Name of activity only. do not include a use I Spy Interactive count. Name of activity only, do not include a use Book Madness count. \'ame of activity only. do not include a use Tours count. Section H - Library Buildings - Hours and Square Footage Make sure to consider closures due to COVID-19 when calculatutg number of hours and weeks open. For example, if your library is normally open for 52 weeks: but was closed for 20 weeks and open for 32 weeks, due to COVID-19. report 32 on line H02. HO 1 Total number of hours open to the public during FY22 (July 1, 2021 to June 30: 2022) at the main library 3.400 7J0 only. Report actual number of hours open rather than scheduled hours open. 62 Total number of weeks open to the public during FY22 (July 1, 2021 to June 30: 2022) H02 at the main library 52 only (round to the nearest whole number of weeks). Report actual Creeks open rather than scheduled weeks open. H03 Square footage of 81276 main librarC•. Prefilled and locked by the State Librartc H04 Total number of Creeks the main library was O closed to the public during FY22 (July 1. 2021 to June 30: 2022) due to COVID-19. H05 Total number of Creeks the main library had 0 limited occupancy during FY22 (July 1. 2021 to June 30; 2022) due to COVID-19. Section H Part 2 - Branches and Bookmobiles 14 81,276 KIt1 14 Enter information for each branch or bookmobile on separate lutes. Click the "Add Group" button to report multiple branches or bookmobiles. Do not include information for your main library in this section - that is already cohered by questions HO1-HO5. Make sure to consider closures due to CON ID-19 when calculating the answers for H07 and HOS_ For example, if your branch or bookmobile is normally open for 40 Creeks: but was closed for 10 Meeks and open for 30 Creeks, due to COVID-19: report 30 on line HOS. If the Branch or Bookmobile name: address; or phone number has changed since last year; contact Scott Dermont at scott.dermont tiowa.eov for corrections. NOTE: Libraries without branches should skip questions H06 to H11 and leave them blank. H06 Branch or bookmobile lots Cin; Public name. IoCra City public Library Bookmobile Libyan.' Boolonobile 63 H07 Total number of hours open to the public during FY22 (July 1, 2021 to June 30: 2022) 27307 at the branch or bookmobile. Report actual number of hours open rather than scheduled hours open. HOS Total number of weeks open to the public during FY22 (July 1, 2021 to June 30, 2022) 46 at the branch or bookmobile. Report actual number of weeks open rather than scheduled weeks open. H09 Square footage of branch library (do not N,,A report bookmobile square footage - you may leave it blank or report an N,A) H10 Total number of weeks the branch or' bookmobile was 6 closed to the public during FY22 (July 1, 2021 to June 30: 2022) due to COCID-19 HI l Total number of weeks the branch had limited 0 occupancy during FY22 (July 1, 2021 to June'30. 2022) due to COVID-19 Section H Totals H12 Total number of hours open annually at the main library and all 6:207 branches. (Click the SAVE button to calculate the total.) ?63 20 V!d 28 f[l 1,013 M. H13 Total number of weeks open annually at the main library and all 98 34 branches (Click the SAFE button to calculate the total.) H14 Total square footage of main and all branch libraries (Click the 51,276 81,276 "SAFE" button to calculate the total.) Section I - COVID 19 r•elate4i questions The following questions were added in the FY20 survey to assess the impact of the COVID-19 pandemic on library services. The impact extended into FY22, so we will continue with most of these questions this year. Answer Yes or No to the following questions if you know for sure that you provided the listed service or not. If you aren't sure, leave the question blank. 101 IN ere anv of the librarv's outlets pht-sicalty closed to the public for any period of time due to the Coronavirus (CO)e ID-19) pandemic' (YES;IVO) • Hours open clarification: An outlet is considered physically closed when the No Fes public cannot access any library buildings or bookmobiles. regardless of staff access. A building can be physically closed but still offer virtual or "curbside" sen-ices outside the building. 65 IO2 continue to provide services to the public during any portion of the period -when the building was physically closed to the public due to the Coronavirus (Cclvmelft (YESrNO) • Services to the public can include providing No reference service, hosting virtual programming or recorded content, curbside deliverv. etc. Staff can be located or home or in a closed library while providing these services. I01 Did the library allow users to complete registration for libran7 cards online without haying to come to the No library DURING the Coronavirus (COJAMel8tic? (YES NO) I04 Did the library provide reference service via the Internet or telephone during the Yes Corroyn'�avvir�uss� (C `-1+u""el*" (YES,\'O) Yes Yes Yes 'outside' service for circulation of physical materials at one or more outlets during the Coronavirus (COVID-19) pandemic? (YES/NO) • Includes any contactless or minimal contact provision of circulation items. Similar terms could Yes include curbside. vestibule, or porch pickups, delivery (mail or drop-off), drive- thru, etc. NOTE: Circulation of these items should be reported as circulation in the appropriate category in section F. I06 Did the library nrtentionally provide access to Wi-Fi Internet access to users outside the Yes building at one or more outlets DURING the Coronavirus (CO-rZD-19) pandemic" (YES;NO) I07 Did the library increase access to W - FI Internet access to users outside the building at one or Yes more outlets during the Coronavirus (COVID-19) pandemic" (YES,NO) Yes I25 Fes 67 I08 Did library staff work for other government agencies or nonprofit organizations instead of or in addition to, their normal duties during the Coronavirus (CCOaMelgtlC? (YESNO) • NOTE: Include reassignments to other _government agencies (e.g., to provide No No unemployment claims). as well as other activities such as the use of library staff to distribute school lunches and other materials_ %blunteerine during irork hours would count. but volunteering off hours would not. I09 Does the library check out WIFI hotspots for use outside the Yes Yes librarv? (YES,'NO) I10 As of June 30.2022. does the library charge overdue fines to anv users Nvhen they fail to No return physical print materials by the date duel (YES.'NO) NF All libraries submitting an annual survey must also submit a Signature Page to eeitify accuracy. This document is also included in the Print Application Form. Click here to print off the form, sign it, and return it to Toni Blair as listed on the document. Or (ba;ette Comics and cookies: `Drama' by Raina Telgemeier https://www.thegazette.com/kids-articles/com ics-a nd-cookies-drama-by-rai na- telaemeier/ Iowa City Public Library Oct. 24. 2022 9:30 am Each month, the Iowa City Public Library's will feature a comic or graphic novel for kids, suggest a sweet treat pairing, include a game or activity, and ask a couple discussion questions about the book. In `Drama' by Raina Telgemeier, group of kids work together to stage a middle - school play. As the group forms, they find their identities onstage and also navigate personal drama in the theater club. Pairs well with: Pecan Praline Cookies. In the book, the play the kids put on is a Civil War -era romantic musical featuring an over -the -top Southern belle, so pair this read with a Southern delight like pecan praline cookies! Discuss: • Callie is passionate about set design and researches old movies to learn and gather inspiration from. What topics do you love learning about? • Callie gets angry because Jesse ditches her at the dance, and Liz gets angry because Callie leaves her at the dance. Do you think Callie and Liz have a right to be mad? Why? How would you feel? Do: Try a couple theater games! For these you'll need a few friends or family members (at least 4 people, and more is even better). Drama casts and theater groups use these games for team -building. Human Knot The goal is to untangle yourselves without letting go of each other's hands. Stand in a circle. Join hands with someone who is not standing next to you. Right hands should hold right hands, and left hands should hold left hands until arms are crisscrossing across the circle. Inspect your knot. Communicate with each other to figure out how to untangle without anyone letting go of another person's hand. Twist around, climb over or under others' hands, bend, stretch, and maneuver, but don't let go! .• It's OK if you need to briefly let go to readjust your grip. No one should be hurt in this game! When the knot is untangled, you'll end up in a circle all holding hands with those next to you (though some may be facing outside and some inside). Set a timer for an additional challenge! Zip, Zap, Zop The goal is to say the correct word in the pattern when you it's your turn. Stand in a circle. The first person claps as they say "zip," then points to and makes eye contact with anyone else in the circle. That person claps as they say "zap," then points to and makes eye contact with anyone else, who does the same with the word, "zop," then the next person starts the pattern over with "zip," etc. See how fast you can go! If someone hesitates or says the wrong word, they are "out" and sits down where they are. Watch the speaker's eyes carefully! Comments: (319) 398-8411; grace. king(c)thegazette.com Iowa City Public Library Board of Trustees Meeting Agenda October 27, 2022 2nd Floor - Boardroom Regular Meeting - 5:00 PM DRAFT Members Present: DJ Johnk, Claire Matthews, John Raeburn, Tom Rocklin, Hannah Shultz, Dan Stevenson. Members Absent: Carol Kirsch, Robin Paetzold. Staff Present: Elsworth Carman, Sam Helmick, Anne Mangano, Jen Miller, Brent Palmer, Jason Paulios, Angie Pilkington. Guests Present: Abby Johnson, Redmond Jones, Alexa Starry. Call Meeting to Order. Rocklin called the meeting to order at 5:00 PM. A quorum was present. Approval of November 17, 2022 Board Meeting Agenda. Rocklin requested an amendment to the agenda and noted that Item 4A, B-idget Discussion, required a vote. Johnk entered at 5:01 PM. Matthews made a motion to approve adding the Trustee vote on the FY24 Budget request. Raeburn seconded. Motion passed 6/0. Public Discussion. None. Items to be Discussed. Budget Discussion. Carman discussed the Budget in Brief for FY24, which outlines the operational budget the Library is requesting from the City of Iowa City. Carman shared all City department directors were asked to submit a flat budget request, excluding personnel costs, and while the Library did not submit a flat budget due to inflation, attempts were made to limit increases to only essential lines. Library staff also submitted a list to City Finance of priority budget requests. The deadline for submitting the FY24 budget with the City did not line up perfectly for Board approval before submission but Carman shared that Finance is aware adjustments may be made after the Board meeting. Carman discussed the clock replacement and book return costs and noted they are the largest new budget requests for FY24. Matthews was surprised by the $30,000 expense of new clocks. Rocklin asked how many clocks would be purchased with that arriount. Carman shared 58 clocks If you will need disability -related accommodations in order to porticipate in this meeting, please contactlen Miller, Iowa City Public Library, at 319-887-6003 orJennifer-miller4icpl.org. Early requests are strongly encouraged to allow sufficient time to 71 meet your access needs. would be purchased, and the cost included the exterior antenna. If the request is not approved a workaround could be determined. Carman said the cost of book returns are less negotiable however as their current state is a public safety concern. If the $20,000 request for new book returns is denied Carman would like to see if any repairs could get the Library by for the short term. Shultz clarified the book returns were for the east side Hy-Vee location. Stevenson asked about rising personnel costs and wondered if the personnel request was high enough. Carman shared City Finance manages the budget calculation for personnel costs which includes cost of living. Stevenson asked what the cost of living increase will be, Mangano shared 2%. Carman shared the AFSCME contract is negotiated for a set number of years. Mangano said it is negotiated for five years and during the final year of the contract can be opened up and renegotiated. Rocklin commented that it was negotiated before the effects of inflation. Shultz asked who the AFSCME steward was and Mangano shared there has been a leadership change. Carman said that AFSCME leadership changed but is unsure if the Library -specific steward roles have changed. Stevenson asked if they expect to reopen the contract. Mangano said that was not part of the negotiation contract. Rocklin asked about the strategic plan consultant increase. Helmick entered at 5:10 PM. Carman shared the consultant line is for IT and strategic planning. Matthews noted personnel benefits are through the City of Iowa City and asked if there is an increase in costs for FY24. Carman shared there have been significant costs that have not yet affected staff. Raeburn asked about the longevity budget line. Carman shared after five years staff begin getting a bonus once a year. Every milestone anniversary staff meet increases the longevity payment. Raeburn noted the termination budget line was not requested this fiscal year but had been used in prior years. Carman and Miller said this was for unemployment or accrual payouts. Mangano clarified that staff salaries will increase 2.25% in FY24 and 2%the following year. Raeburn was surprised by the low request for equipment repair and maintenance supplies. Matthews noted the cost of sanitation supplies went up with increased need for sanitation during the pandemic Matthews wondered if this trend would continue. Carman budgeted for the purchasing of masks in FY24 in case they are required. Johnk made a motion to approve the FY24 budget request. Shultz seconded. Carman shared as a semiautonomous department of the City, the Library Board has the authority to make budget decisions for the Library. Resources could be shifted throughout the year if the Library Board wished to do so. Matthews noted the hardware and software budget lines. Discussion clarified this budget was requested but not as a capital budget request. Carman shared that he and Miller aspire to make the budget documents more user friendly. The Board of Trustees voted to approve the FY24 budget request. Motion passed 6/0. Carman shared the next piece of the budget request is the CIP, or capital improvement proiect planning. The CIP request for carpet was previously requested but the CIP request for upgrades to meeting rooms is new. Carman shared we are trying to get ahead of preventative maintenance in case it takes time to be approved at a City level. If you will need disability -related accommodations in order to participate in this meeting, please contactlen Miller, Iowa City Public Library, at 319-887-6003 or Jennifer-miller4icpl.org. Early requests are strongly encouraged to allow sufficient time to 72 meet your access needs. 1st Quarter Financials and Statistics. Carman discussed first quarter expenditures for FY23 and felt the Library was in a normal and manageable part of the budget cycle. Shultz asked about the Finance committee and if it had met. Carman shared it had not. Staff Reports. Director's Report. Carman shared the Red Mall playground is now open. Shade poles and sun shade are still going to be installed. Carman shared Noa Kim resigned from the Board and the vacancy will be filled as soon as possible. The vacancy will be in the next council packet. Standing Trustee applications will be revisited. Carman asked the Trustees to think about their own networks and invite others to apply. The vacancy should be filled by a person who identifies as female and is a five-year seat. Rocklin asked when applications are due. Carman shared they will be announcing it at the next meeting and applications will follow. Rocklin asked if there were any updates to Drag Queen Storytime. Carman shared the Iowa City Human Rights Commission wrote a statement in support of Storytime and it was well done. Carman got no community feedback about the event until the Iowa City Press Citizen article was published. Afterwards a handful of people commented but it wasn't anywhere near the volume he expected. Carman said it was tough experience for staff involved. Carman felt the Library has done a good job training staff about Intellectual Freedom and was happy that work had been done prior to the event. Carman shared the next Drag Queen Storytime will be in February around Valentine's Day and hopes it will be a corrimunity event for kids. Stevenson asked if it would be on a weekend again. Pilkington said it would be on a Saturday. Matthews hopes after the midterm elections it won't be an issue. Carman said that since the previous five Drag Queen Storytime programs at ICPL had not been problematic, he did not reach out to the police proactively about the event. Next time he will work with the Police Chief to create a plan before the program, though in this case, he believes a police presence may have escalated the situation. Rocklin said it sounds like it was handled very well and asked if any lessons were learned. Carman shared a City Attorney met with the Leadership Team to discuss first amendment rights and the Library Use Policy. The attorney helped clarify that staff need to focus on the behavior happening in the situation and not the ideology. Carman believes it is important to celebrate first amendment rights but that doesn't mean that patrons can abuse staff. The Attorney suggested that if any changes were made after this event, they would suggest revisiting Library policies about holding signs in the Library or videotaping other patrons. Carman feels enforcement of videotaping would be complex but worth the conversation. Rocklin agreed it would be hard to figure out. Raeburn asked if the protesters interrupted the program in a verbal and direct confrontational way. Carman said not in a dramatic way but they spoke at a normal speaking voice throughout the program. Carman said there was no yelling or chanting but there were louder voices in the lobby before he got on the scene that had been managed by staff. Johnk said he saw video of Pilkington and Carman standing between the protestors and patrons. Johnk felt that it stood very tall to see it handled so well and appreciated their actions. Carman shared he was struck by staff member Mari Redington, who remained poised and professional for the duration of the event, and said he appreciated the staff who,iumped in to help. Departmental Reports: Children's Services. Pilkington asked Trustees to put Inservice Day on their calendars for December The If you will need disability -related accommodations in order to participate in this meeting, please contactlen Miller, Iowa City Public Library, at 319-887-6003 or Jennifer-miller@icpl.org. Early requests are strongly encouraged to allow sufficient time to 73 meet your access needs. morning session focuses on strategic planning with Carman and Becky Heil from the State Library. The session counts as Board continuing education credit. Collection Services. Raeburn said the bibliography on Intellectual Freedom was well done and very useful. Matthews asked if Mangano had good turnout for the ILA conference presentation. Mangano said several Board members from other cities were in attendance and it was good to see Trustees engage with the topic. Mangano was then asked to do a webinar for the State Library. Matthews said a webinar will be very useful to rural libraries. Mangano discussed genre label changes and how reading the Intellectual Freedom manual impacted the labels. Johnk liked the explanation of label changes. Matthews believes changing the labels if done well isn't typically noticed. Matthew thought this was a good example of one of those moments and appreciated the thought that went into the seamless process. IT. None. Miscellaneous. Carman introduced Redmond Jones, Deputy City Manager, who attended the meeting. Redmond is the new liaison for the Library with the City of Iowa City. President's Report. Rocklin shared a note from Carol Kirsch who apologized for not being there. Kirsch thanked ICPL for her attendance at ILA and thanked staff for leading presentations. At the November meeting Kirsch will appoint a director evaluation committee with three members. Kirsch encouraged Trustees to contact her before the November meeting if they wish to Join. Kirsch also shared that Trustee Noa Kim resigned and Carman will initiate the process of accepting applications for the vacancy. Announcements from Members.Johnk recognized Helmick as newly appointed ILA President. Committee Reports. None. Communications. Rocklin said the Press Citizen article was remarkable in its thoroughness. Stevenson appreciated the framing of the article identifying the protestors as the problem, not the reason they were Protesting. Consent AgendaJohnk made a motion to approve the Consent Agenda. Matthews seconded. Motion passed 6/0. Set Agenda Order for November Meeting. Rocklin discussed agenda topics for November including appointing a director evaluation committee, departmental reports, and a collection policy revision. Adjournment. Rocklin adjourned the meeting at 5:45 PM. Respectfully submitted, Jen Miller If you will need disability -related accommodations in order to porticipate in this meeting, please contactlen Miller, Iowa City Public Library, at 319-887-6003 or Jennifer-miller@icpl.org. Early requests are strongly encouraged to allow sufficient time to 74 meet your access needs. 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