HomeMy WebLinkAbout12-05-2022 Climate Action CommissionIowa City Climate Action Commission Agenda
Monday, Dec. 5, 2022, 3:30 — 5:00 p.m.
Emma J. Harvat Hall
Iowa City City Hall
410 E. Washington St.
Meeting Agenda:
1. Call to Order
2. Roll Call
3. Approval of Nov. 7, 2022 minutes
4. Public Comment on items not on the Agenda
-Commentators shall address the Commission for no more than 3 minutes. Commissioners shall
not engage in discussion with the public concerning said items.
5. Announcements —informational updates
a. Action items from last meeting (Staff)
b. Upcoming events (Staff)
i. Iowa Public Records and Open Meetings Training (Dec. 8)
ii. Pheasant Ridge Neighborhood Center Open House (Dec. 9)
iii. Senior Center of Iowa City First Friday (Jan. 6)
c. Working group updates (Staff)
i. Resilience Hub Prioritization (Grimm, Hutchinson, Eynon -Lynch, Walter)
d. Community Based Organization outreach (Commissioners)
i. Home Builders Association (Krieger), South District Neighborhood (Eynon -
Lynch), NAACP, Black Voices Project (Soglin), Johnson County Affordable
Housing Coalition (Fraser), Lucas Farms Neighborhood (Gionnakouros)
e. Recognition and thanks for outgoing CAC members: Guerra, Hutchinson, and Soglin
(Staff and Commissioners)
f. Meeting schedule for 2023 (Staff)
i. First Monday of the month EXCEPT January 9 (second Monday), Sept. 11
(second Monday), and Nov. 13 (second Monday)
ii. Chair/Vice Chair elections in January
g. Climate Action Update for Iowa City Community School District (Grimm)
6. Unfinished/Ongoing Business:
a. Energy Efficiency and Conservation Block Grant funding priorities — discuss and finalize
priority recommendations
7. Recap
a. Confirmation of next meeting time and location
i. Monday, Jan. 9, 3:30-5 p.m., Emma J. Harvat Hall
b. Actionable items for commission, working groups, and staff
8. Adjourn
If you will need disability -related accommodations in order to participate in this meeting, please contact
Sarah Gardner, Climate Action Coordinator, at 319-887-6162 or at sarah-gardner@iowa-city.org. Early
requests are strongly encouraged to allow sufficient time to meet your access needs.
MINUTES PRELIMINARY
IOWA CITY CLIMATE ACTION COMMISSION
NOVEMBER 7, 2022 —3:30 PM —FORMAL MEETING
EMMA J. HARVART HALL
MEMBERS PRESENT: Michal Eynon -Lynch, John Fraser, Stratis Giannakouros, Ben
Grimm, Clarity Guerra, Kasey Hutchinson, Matt Krieger, Jesse
Leckband (via zoom), Becky Soglin, Gabriel Sturdevant (via
zoom), Matt Walter
MEMBERS ABSENT:
STAFF PRESENT: Daniel Bissell, Andrea Bowler, Sarah Gardner, Megan Hill
OTHERS PRESENT:
CALL TO ORDER:
Soglin called the meeting to order.
APPROVAL OF OCTOBER 10, 2022 MINUTES:
Krieger moved to approve the minutes from October 10, 2022.
Walter seconded the motion, a vote was taken and the motion passed 9-0 (Giannakouros and
Hutchinson were not present for the vote).
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA:
None.
ANNOUNCEMENTS:
Action Items from last meeting (Staff):
• Staff amended the minutes from last meeting.
• Staff forwarded questions to MidAmerican; responses are in the agenda packet.
• Ayman Sharif's resilience hub workshop report is in the agenda packet.
• Staff reported that Ann Arbor's consultant has been hired, the planning process is
underway, and they anticipate having a report done by the end of June.
Upcoming events (Staff):
i. Teen Resilience Corps kit distribution (Nov. 14-18)
ii. America Recycles Day "Ask Jane + Jen" (Nov. 19)
iii. AmeriCorps team at Kirkwood STEAM event (Nov. 21-22)
{Giannakouros & Hutchinson joined the meeting}
Working Group Updates (Staff):
Climate Action Commission
November 7, 2022
Page 2 of 4
Resilience Hub Prioritization (Grimm, Hutchinson, Eynon -Lynch, Walter) — discussed the
difference between resilience hubs, emergency shelters, and critical facilities. Pilot
program will involve outreach to organizations that already exist in the community to
build up into resilience hubs.
Community Based Organization outreach (Commissioners):
i. Home Builders Association (Krieger) — no update
ii. South District Neighborhood (Eynon Lynch) — no update
iii. NAACP (Soglin) — no update
iv. Black Voices Project (Soglin) - no update
V. Johnson County Affordable Housing Coalition (Fraser) — JCAHC director is leaving and
will be replaced in January. Fraser noted conversations about the insulation project.
vi. Lucas Farms Neighborhood (Giannakouros) — no update
UNFINISHED/ONGOING BUSINESS:
Goldie Marketing Plan: Hill described the rollout of the climate action mascot, Goldie. Six
bimonthly campaigns will utilize Goldie to help with climate messaging. The
November/December campaign targets insulation. Hill shared examples of Goldie's
appearances in climate action newsletters, social media, utility bill insert, and on the website.
The agenda packet shows the plan for the Goldie campaigns over the next 12 months.
Hill responded to a question about metrics for tracking success of the campaigns. Each
newsletter generates a report on opens and clicks. Social media posts and YouTube videos
track views. Mailers are less automatic for tracking, but it was reported the utility insert went out
over the weekend, and NDS is already getting phone calls about the insulation program.
Program participation is a higher priority measure than views as the goal of the campaigns.
Suggestions from Commission members included comparing the click -through rate to other
campaigns to gauge engagement. Adding "How did you hear about this program?" could also
provide helpful data. A working group might review Goldie campaigns next year to brainstorm
ideas and recommend which campaigns to repeat. Goldie as a charismatic character could
inspire participation by focusing on the positive benefits of climate action -- or perhaps putting
Goldie in peril might get results. Giveaways for these campaigns should be purposefully chosen
and local resources prioritized where possible. Local businesses and organizations could make
good partners for the campaigns.
NEW BUSINESS:
Energy Efficiency and Conservation Block Grant (EECBG) funding priorities: City will
receive federal funding through this formula grant. Exact amount will be known year's end;
$75,000-$153,000 is expected. Commission is being asked to make recommendations as to the
top priorities, similar to the process used previously to recommend ARPA funding priorities.
Gardner noted these funds can help pay for solar installations on municipal buildings like the
Public Works building solar array (which is moving forward and one likely use).
Climate Action Commission
November 7, 2022
Page 3 of 4
In this meeting and the December meeting, the goal is to arrive at some consensus as to what
the top priorities should be. Fifteen eligible uses for the funds were listed in the agenda packet.
Commissioners offered some initial ideas:
• A research project focused on renewable energy storage like a community battery
backup
• The $75k could be used to support something synergistic with an ongoing City project,
partner with agencies, or jumpstart other things already on the priority list.
• Roots for Trees is a successful example of a financial incentive program; perhaps it
could be duplicated for energy -efficiency. Another existing example is the City's heat
pump, insulation, and electric panel program.
Commissioners will submit their top three priorities to staff prior to the December meeting, and
that can be used as a beginning discussion point.
Eynon -Lynch asked if staff could identify any non-starters on the list. Gardner affirmed that
commissioners' outside perspective is valued, and ideas from this group will be included with
ideas from staff and City Council.
RECAP:
a. Confirmation of next meeting time and location:
a. Monday December 5, 3:30-5 p.m., Emma J. Harvat Hall
b. Actionable items for commission, working groups, and staff
a. Each Commissioner send three top priorities for the Energy Efficiency and
Conservation Block Grant funding to staff by December 2.
b. Staff will make sure that the October CAAP report is included in the next
agenda packet for easy review.
ADJOURNMENT:
Krieger moved to adjourn, Grimm seconded the motion. A vote was taken and the motion
passed 11-0.
Climate Action Commission
November 7, 2022
Page 4 of 4
CLIMATE ACTION
COMMISSIONATTENDANCE
RECORD
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12/31/2024
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Lynch
John Fraser
12/31/2024
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UI Rep
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Clarity Guerra
12/31/2022
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Ben Grimm
10/31/2023
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12/31/2021
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Megan Hill'
12/31/2022
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Kasey
12/31/2022
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Matt Krieger
12/31/2023
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Jesse
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12/31/2022
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12/31/2024
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Eric Tate'
12/31/2021
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Matt Walter
12/31/2023
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0 = Absent
0/E = Absent/Excused
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Meeting
* No longer on Commission
4
IOWA PUBLIC
RECORDS AND
OPEN MEETINGS
LAW TRAINING
FOR BOARD AND
COMMISSION MEMBEI
Thurs., Dec. 8, 202:
YOU WILL LEARN:
What is considered a meeting for
governmental bodies
Whether texts or emails are subject to
open meetings and public records laws
When a board can go into a closed session
What the penalties are for violations of
open meetings and public records laws
And much more.
IOWA '
LEAGUE
�E AG U E CITY OF IOWA CITY
(
Sf CITIES UNESCO CITY OF LITERATURE
6:OOPM
on Zoom
Register by
scanning the
OR code
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R1
Presented by Iowa League of Cities
Director of Membership Services,
Mickey Shields
If you will need disabilityrelatedaccommodations in order to participate in this event, please contact Equity Director Stefanie Bowers at
319-356-5022 or stefonie-bowers@iowa-city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs.
All meetings in City Council Chambers (Emma J Harvat Hall) in City Hall,
410 E Washington St., Iowa City, Iowa, from 3:30-5 p.m.
January 9, 2023
February 6, 2023
March 6, 2023
April 3, 2023
May 1, 2023
June 5, 2023
July 3, 2023
August 7, 2023
September 11, 2023
October 2, 2023
November 13, 2023
December 4, 2023
If you will need disability -related accommodations in order to participate in this meeting, please contact
Sarah Gardner, Climate Action Coordinator, of 319-887-6162 or of sarah-gardner@iowa-citv.org. Early
requests are strongly encouraged to allow sufficient time to meet your access needs.
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MEMORANDUM
Date: November 3, 2022
To: Climate Action Commission
From: Sarah Gardner, Climate Action Commission
Re: Future Energy Efficiency and Conservation Block Grant funding priorities
The purpose of this memo is to solicit guidance from the Climate Action Commission as to
the recommended top spending priorities for the City of Iowa City under the Energy
Efficiency and Conservation Block Grant (EECBG) program.
Under the Bipartisan Infrastructure Law, the EECBG program received $550 million to
assist states, local governments, and Tribes in funding projects aimed to reduce energy
usage, reduce fossil fuel emissions, and improve energy efficiency.
The bulk of these funds will be distributed as formula grants that require no application or
competitive scoring and that the City will receive directly from the Department of Energy.
Although we do not know yet how much Iowa City will be allocated, a calculation tool
developed by the World Resources Institute estimates the amount will be around $153,000.i
At a minimum, the City will receive $75,000. The official allocations are expected to be
announced by the end of 2022.
Eligible uses for the funds include the following:"
(1) Development and implementation of an energy efficiency and conservation
strategy
(2) Retaining technical consultant services to assist the eligible entity in the
development of such a strategy, including —
formulation of energy efficiency, energy conservation, and energy usage
goals; identification of strategies to achieve those goals through efforts to
increase energy efficiency and reduce energy consumption and by
encouraging behavioral changes among the population served by the City
• development of methods to measure progress in achieving the goals;
• development and publication of annual reports to the population served by
the City describing the strategies and goals, and the progress made in
achieving the strategies and goals during the preceding calendar year; and
• other services to assist in the implementation of the energy efficiency and
conservation strategy;
(3) Conducting residential and commercial building energy audits;
(4) Establishment of financial incentive programs for energy efficiency
improvements;
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MEMORANDUM
(5) The provision of grants to nonprofit organizations and governmental agencies for
the purpose of performing energy efficiency retrofits;
(6) Development and implementation of energy efficiency and conservation
programs for buildings and facilities within the jurisdiction of the City, including:
• design and operation of the programs;
• identifying the most effective methods for achieving maximum participation
and efficiency rates;
• public education;
• measurement and verification protocols; and
• identification of energy efficient technologies;
(7) Development and implementation of programs to conserve energy used in
transportation, including:
• use of flex time by employers;
• satellite work centers;
• development and promotion of zoning guidelines or requirements that
promote energy efficient development;
• development of infrastructure, such as bike lanes and pathways and
pedestrian walkways;
• synchronization of traffic signals; and
• other measures that increase energy efficiency and decrease energy
consumption;
(8) Development and implementation of building codes and inspection services to
promote building energy efficiency;
(9) Application and implementation of energy distribution technologies that
significantly increase energy efficiency, including:
• distributed resources; and
• district heating and cooling systems;
(10) Activities to increase participation and efficiency rates for material conservation
programs, including source reduction, recycling, and recycled content procurement
programs that lead to increases in energy efficiency;
(11) The purchase and implementation of technologies to reduce, capture, and, to
the maximum extent practicable, use methane and other greenhouse gases
generated by landfills or similar sources;
(12) Replacement of traffic signals and street lighting with energy efficient lighting
technologies, including:
• light emitting diodes (LEDs); and
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MEMORANDUM
• any other technology of equal or greater energy efficiency;
(13) Development, implementation, and installation on or in any government building
of the City of onsite renewable energy technology that generates electricity from
renewable resources, including:
• solar energy;
• wind energy;
• fuel cells; and
• biomass;
(14) Programs for financing energy efficiency, renewable energy, and zero -emission
transportation (and associated infrastructure), capital investments, projects, and
programs, which may include loan programs and performance contracting programs,
for leveraging of additional public and private sector funds, and programs that allow
rebates, grants, or other incentives for the purchase and installation of energy
efficiency, renewable energy, and zero -emission transportation (and associated
infrastructure) measures; and
(15) Any other appropriate activity, as determined by the Secretary, in consultation
with the Administrator of the Environmental Protection Agency, the Secretary of
Transportation, and the Secretary of Housing and Urban Development.
In anticipation of receiving these funds, staff are requesting the Climate Action Commission
review the list above, consider the different funding possibilities in light of current and
ongoing Climate Action projects, and arrive at a recommendation at the December 5, 2022
meeting as to what the Commission sees as the top three priority uses for the EECGB
funds. The recommendations will be recorded in the meeting minutes. No formal memo will
be required.
' https://cityrenewables.org/resources/city-and-county-eecbg-¢rant-calculator-direct-formula-eecba-funding-
al location-estimates-for-loca 1-governments/
" https://www. energy.gov/bi I/energy-efficiency-a nd-conservation-block-grant-progra m
The following documents were handed
out during the meeting.
TOP PRIORITIES
• Implement loan or performance contracting programs to purchase or install energy efficiency technologies,
renewable energy, or zero -emission transportation measures
• Install renewable energy systems on government facilities
• Establish financial incentives for energy efficiency improvements
SECOND TIER PRIORITIES
• Develop/implement an energy efficiency strategy
• Hire a consultant to help with an energy plan and/or related metrics, reports, and implementation
strategies
• Conduct residential and/or commercial building energy audits
• Provide grants to nonprofits or governmental agencies for energy efficiency retrofits
• Develop energy efficiency programs for buildings within the city, including public education and targeted
technologies
• Develop/implement transportation programs that reduce energy consumption
• Implement distributed energy technologies (i.e. energy generation and storage, district heating and cooling
systems)
• Upgrade traffic signals and street lighting with LEDs
NOT CURRENTLY A PRIORITY (NO VOTES)
• Develop/implement building codes and inspection services related to energy efficiency
• Implement activities that increase energy efficiency in recycling
• Purchase/implement methane capture technologies
• Other activities yet to be determined by the EPA, DOT, and HUD
EECBG Straw Poll
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