HomeMy WebLinkAboutCivilian Accreditation ManagerCITY OF IOWA CITY - Job Description
Job Class #24-10 FLSA Non-Exempt
Civil Service
Identification
Position Title: Civilian Accreditation Manager
Department: Police
Division: Administrative Services
Supervisor: Police Captain – Support Services
Job Summary
Under general direction, manages the accreditation process for the Iowa City Police
Department as well as similar continuous improvement processes including department
inspections and policy review, revision, and implementation. Assists in the Evidence
Department as needed. Assists department personnel with travel and training planning and
reconciliation. Acts as the account administrator for the Iowa City Police Department’s eShare
Portal for asset forfeiture. Acts as the primary point of contact for the Department’s Bullet Proof
Vest Partnership grant.
Essential Job Duties and Responsibilities
Manages the CALEA accreditation program and ensures that all CALEA required reports and
time sensitive activities occur as needed.
Collects source material for the preparation of the department's reports on continued
compliance with CALEA standards.
Compiles and maintains all proofs of compliance with the law enforcement accreditation
process.
Monitors accreditation standards, updates and changes.
Manages accreditation files accordingly.
Maintains confidentiality in accessing confidential or sensitive source material necessary to
compile required statistics or reports.
Manages the software system for policy, training and CALEA.
Maintains and conducts CALEA orientations for new employees and before on-site
assessments.
Manages and prepares for the yearly file reviews and the CALEA on-site assessment.
Creates and submits reports for Chief of Police.
Attends CALEA re-accreditation conferences.
Maintains policy and procedures documents.
Job Class #24-10 Administrative Services
Page 2 Reviewed 01/13/2023
Reviews department policies and recommends policy change and updates as necessary to meet
CALEA standards and consistency with City policy.
Collects, documents and shelves submitted evidence and property.
Disposes of evidence, seized property and found property.
Manages the eShare Portal for asset forfeiture.
Manages the software system for policy in Lexipol.
Completes travel paperwork for Police Department staff.
Makes travel accommodations for department personnel.
Conducts self in a manner which promotes and supports diversity and inclusivity in the workplace
and community.
Performs all other related duties as assigned.
Physical and Environmental Conditions
The physical demands and work environment conditions described here are representative of
those that must be met by an employee to successfully perform the essential functions of this
job and are encountered while performing those essential functions. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to
finger, handle, or feel; reach with hands and arms; and talk and hear. The employee
frequently is required to walk. The employee is occasionally required to stand. The employee
must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job
include close vision, distance vision, color vision, peripheral vision, depth perception, and
ability to adjust focus. While performing the duties of this job, the employee is frequently
exposed darkness or poor lighting.
The noise level in the work environment is usually moderate.
Minimum Education, Experience and Certification
High school diploma or equivalent required. One-year general office experience and basic
computer knowledge required. Demonstrated experience in maintaining complex records
required. Notary Public required within one year of hire. National Crime Information Center
Certification required within six months of hire. Valid driver’s license with satisfactory driving
required. Must be 18 years of age per Iowa Code 92.8. Must pass criminal background check
Preferred Education, Experience and Certification
Previous experience in a law enforcement setting or handling of confidential files preferred.
One year of experience as a CALEA accreditation manager preferred.
Job Class #24-10 Administrative Services
Page 3 Reviewed 01/13/2023
Knowledge, Skills, and Abilities
Skills in effective verbal and written communications and public relations. Skills in data entry
and computer operations. Skills in operating various telephone equipment. Ability to read and
understand written materials including police reports, traffic citations and warrants. Knowledge
of department's records management system. Knowledge of department evidence/seized
property protocols. Ability to organize evidence/seized property using current storage
procedures, protocols, and computer programs. Ability to handle, package and transport
fragile, expensive, and irreplaceable evidence/seized property to maintain the integrity, value,
and chain of custody of these items. Ability to handle, accurately count and deposit large
sums of currency. Skills in effective communications. Ability to operate and police vehicles.
The above statements are intended to describe the general nature and level of work being performed by
individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties,
and skills required of personnel so classified in this position.