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01-26-2023 Library Board of Trustees
Iowa City Public Library Board of Trustees Meeting Agenda January 26, 2023 2nd Floor - Boardroom Regular Meeting - 5:00 PM Carol Kirsch - President Tom Rocklin - Vice President DJ Johnk - Secretary Joseph Massa Claire Matthews Robin Paetzold 1. Call Meeting to Order. 2. Approval of January 26, 2023 Board Meeting Agenda. 3. Public Discussion. 4. Items to be Discussed. A. Strategic Planning Update. Comment: This is a regularly scheduled agenda item. Board action not required. B. 2nd Quarter Statistics and Financials Review. Comment: This is a regularly scheduled agenda item. Board action not required. C. Policy Review: 703 Recording and Streaming Policy. Comment: This is a regularly scheduled agenda item. Board action required. 5. Staff Reports. A. Director's Report. B. Departmental Reports: Adult Services, Community & Access Services. C. Development Report. D. Miscellaneous. 6. President's Report. 7. Announcements from Members. 8. Committee Reports. John Raeburn Hannah Shultz Dan Stevenson If you will need disability -related accommodations in order to participate in this meeting, please contact len Miller, Iowa City Public Library, at 379-887-6003 orjennifer-miller@icpLorg. Early requests are strongly encouraged to allow sufficient time to meet your access needs. 9. Communications. 10. Consent Agenda. A. Approve Minutes of Library Board of Trustees December 15, 2022 Regular Meeting. B. Approve Disbursements for December, 2022. 11. Set Agenda Order for February Meeting. 12.Adjournment. If you will need disability -related accommodations in order to participate in this meeting, please contact len Miller, Iowa City Public Library, at 379-887-6003 orjennifer-miller@icpLorg. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Iowa City Public Library- Board of Trustee Meetings Agenda Items and Order Schedule January 26, 2023 February 23, 2023 March 23, 2023 Strategic Planning Update Director's Evaluation Policy Review:802 Confidentiality 2nd Quarter Goals/Statistics Appoint Nominating Committee Departmental Reports: AS, CAS Financials Review Set Calendar for Next Fiscal Year Policy Review:703 Recording and Streaming Policy (IT) Departmental Reports: CH, CLS, IT Departmental Reports: AS, CAS April 27, 2023 May 25, 2023 June 22, 2023 President Appoints to Foundation Policy Review: 815 Internet Use Adopt NOBU Budget Board Policy (IT) Departmental Reports: CH, CLS, IT Election of Officers Policy Review: Naming and Recognition (Admin/Dev) Special Events: Review 3" Quarter Financials & Summer Reading Program 6/1/23 Statistics Departmental Reports: AS, CAS Departmental Reports: CH, CLS, IT July 27, 2023 August 24, 2023 September 28, 2023 Strategic Plan Review Review 411 Quarter Financials & Budget Discussion Statistics Board of Trustees Annual Report Policy Review:808 Art Advisory Policy Review: 816 Library Access Committee (COL/AS) MOA-ICPLFF & ICPL for Sex Offenders Convicted of Sex Offenses Against Minors (Admin) Policy Review:810 Discussion Departmental Reports: AS, CAS Rooms (AS/CAS) Dept Reports: CH, CLS, IT Dept Reports: AS, CAS Strategic Plan Update Prepared for the January 26th, 2023 Meeting of the Library Board of Trustees Elsworth Carman, Library Director We are two and a half years into our current three-year strategic plan. This plan has served us well through the COVID closure and reopening and continues to feel largely relevant and reflective of much of our work. Progress has been made in each focus area of the strategic plan. Please see the attached document for updates. Note that new information is shaded for ease of navigation. In the example below, the third row is new content. 2. Identify and address human resources and employment -related barriers to establishing Update list of posting locations for all positions with special emphasis on nontraditional posting sites in areas around the community. Expanded our physical and online posting locations, starting with the PR Specialist and Coordinator of Administrative Services positions, this practice will continue with open positions. a workplace that Reevaluate balance of professional Worked with City HR to craft new language around "relevant reflects the and volunteer experience and experience" in position descriptions and posting language. community educational accomplishments in candidate selection Adjusted minimum requirements and preferences for open Library Clerk position. Explored options of alternative requirements to ALA -Accredited MLIS degree for select Hourly Librarian positions. Create personnel checklists to Drafts of checklists were created for supervisors to use when streamline hiring process, ensure employees leave employment at ICPL and when onboarding new consistency in HR practices, and employees. identify areas of growth. Staff in every department have worked hard to bring this strategic plan to life, while also maintaining the routine work of the library. Their efforts are impressive and inspiring. Our next scheduled review of this plan will be at the April board meeting. 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N N @ @ O N j O N E @ c L r3- -0 N � @ U a LU m Materials Added Report FY23 2nd Quarter ADULT MATERIALS New Added Total Gifts WD %Gifts %New Titles Copies Added TOTAL FICTION 850 669 1519 2 2002 0.1 56.0 Fiction 643 547 1190 2 1537 0.2 54.0 Fiction Express 0 62 62 0 13 0.0 0.0 Large Print Fiction 56 7 63 0 95 0.0 88.9 Young Adult Fiction 151 53 204 0 357 0.0 74.0 TOTAL COMICS 50 146 196 0 115 0.0 25.5 TOTAL NONFICTION 932 466 1398 4 3282 0.3 66.7 Nonfiction 920 402 1322 4 3191 0.3 69.6 Nonfiction Express 0 53 53 0 49 0.0 0.0 Large Print Nonfiction 6 0 6 0 8 0.0 100.0 Reference 6 11 17 0 34 0.0 35.3 BOOKS IN OTHER 49 0 49 0 3 0.0 100.0 LANGUAGES MAGAZINES 0 0 0 0 2 0.0 0.0 TOTAL PRINT 1881 1281 3162 6 5404 0.2 59.5 TOTALAUDIO 35 1 36 0 84 0.0 97.2 Music Compact disc 29 0 29 0 59 0.0 100.0 Fiction on disc 2 0 2 0 17 0.0 100.0 Nonfiction On Disc 4 1 5 0 8 0.0 80.0 TOTAL VIDEO 179 163 342 0 1019 0.0 52.3 DVD Movie 121 77 198 0 958 0.0 61.1 DVD TV 27 47 74 0 45 0.0 36.5 DVD Nonfiction 31 15 46 0 16 0.0 67.4 DVD Express 0 24 24 0 0 0.0 0.0 ART 0 0 0 0 11 0.0 0.0 BOOK CLUB KITS 0 0 0 0 2 0.0 0.0 YA VIDEO GAMES 26 0 26 0 105 0.0 100.0 CIRCULATING 0 9 9 0 2 0.0 0.0 EQUIPMENT DISCOVERY KITS 0 0 0 0 0 0.0 0.0 413 0 1223 0.0 58.1 TOTALNONPRINT-, 240 173 eAUDIO 405 644 1049 0 77 0.0 38.6 eBOOKS 663 311 974 0 531 0.0 68.1 eMUSIC 0 0 0 0 0 0.0 0.0 eMAGAZINES 0 0 0 0 0 0.0 0.0 ONLINE REFERENCE 0 0 0 0 0 0.0 0.0 DIGITAL VIDEOS 9 0 9 0 0 0.0 100.0 TOTAL DIGITAL WL 1077 _ 955 2032 0 608 0.0 53.0 TOTAL ADULT 3198 2409 5607 6 7235 0.1 57.0 CHILDREN'S New Added Total Gifts WD %Gifts %New MATERIALS Titles Copies Added jEASY 387 509 896 2 1007 0.2 43.2 jBoard Books 20 23 43 0 47 0.0 46.5 jE 299 356 655 2 878 0.3 45.6 jReader 68 130 198 0 79 0.0 34.3 jBig Book 0 0 0 0 3 0.0 0.0 jFICTION 194 194 388 0 232 0.0 50.0 jCOMICS 66 416 482 0 221 0.0 13.7 jNONFICTION 309 139 448 15 160 3.3 69.0 jLARGE PRINT 7 4 11 0 6 0.0 63.6 jPROGRAM 0 9 9 0 6 0.0 0.0 COLLECTION TOTAL jPRINT 963 1271 2234 17 1632 0.8 43.1 jAUDIO 54 3 57 0 43 0.0 94.7 jCompact disc 0 0 0 0 6 0.0 0.0 jRead Along Set 54 3 57 0 35 0.0 94.7 jBooks on Disc 0 0 0 0 2 0.0 0.0 jDVD 32 36 68 0 288 0.0 47.1 jTOYS 0 0 0 0 11 0.0 0.0 STORYTIME KITS 13 0 13 0 7 0.0 100.0 jDISCOVERY KITS 0 0 0 0 0 0.0 0.0 jVIDEO GAMES 0 0 0 0 2 0.0 0.0 TOTAL jNONPRINT 99 39 138 0 351 0.0 71.7 jeAUDIO jeBOOKS jeMAGAZINES TOTAL jDIGITAL TOTAL JUVENILE 27 102 129 79 11 90 0 0 0 106 113 219 1168 1423 2591 0 3 0.0 20.9 0 161 0.0 87.8 0 0 0.0 0.0 0 164 0.0 48.4 17 2147 0.7 45.1 TOTAL ADDED�fiJM. 3832 8198 23 9382 0.3 53.3 :tiT�s IOWA CITY i{�� PUBLIC LIBRARY FY23 Circulation by Area & Agency 1S-Q 2NDQ 6MO 3fd)Q 9MO 47HQ VID LYID %CHG Iowa Oty General Iowa Oty 180,632 154,472 335,104 0 335.104 0 335,104 356.151 -5.9% Downloads +Streaming 74,116 75,538 149,654 0 149,654 0 149,654 129,836 15.3% Temporary 101 58 159 0 159 0 159 108 47291. RAlicsohools 0 0 0 0 0 0 0 0 0.0% Rivateschools 77 349 426 0 426 0 426 316 34.8% Preschool/Daywe 356 616 972 0 972 0 972 1,499 -352% Non-profit organizations 122 237 359 0 359 0 359 594 -39.6% Gisines 0 0 0 0 0 0 0 0 0.0% Otydepartments 1 8 9 0 9 0 9 30 -70.0% Stale/Federal agencies 0 0 0 0 0 0 0 0 0.0% University of Iowa departments 0 0 0 0 0 0 0 0 0.0% At Home 1,558 1512 3,070 0 3,070 0 3,070 3,876 -20.8% Interlibrary loan 504 470 974 0 974 0 974 985 -1.1% Deposit collec1ion5Nursing Homes 732 932 1,664 0 1,664 0 1,664 1,977 -15.8% Jail patrons 1,161 1,190 Z351 0 2351 0 2,351 1,948 20.7% Total Iowa City 259,360 235.382 494,742 0 494,742 0 494,742 497,320 -0.52% Local contracts Johnson cbunty General 16.531 14,353 30,884 0 30,884 0 30,804 32.9% 6.4% Downloads 7,921 7,440 15,361 0 15361 0 15,361 15,194 1.1% Preschool/Daycare 0 0 0 0 0 0 0 0 0.0% At Home 22 63 85 0 85 0 85 43 97.7% Total Johnson (bunty 24,474 21,856 46,330 0 4Q330 0 46= 482M -4.0% Hills General 759 468 1227 0 1,227 0 1227 1,12E 8.8% Downloads 142 201 343 0 343 0 343 468 -26.7% At Home 5 26 31 0 31 0 31 12 158.3% Total Hills 906 695 1,601 0 1,601 0 1,601 1.608 -0.4% Lone Tree General 1,032 1,321 2,353 0 2,353 0 23M I1W 48.1% Downloads 125 121 246 0 246 0 246 235 4.7% At Home 0 0 0 0 0 0 0 2 -100.0% Total lone Tree 1,157 1,442 Z599 0 2,599 0 2,599 1,826 42.3% University Heights General 3,851 3,166 7,017 0 7,017 0 7,017 6,655 5.4% Downloads 1,353 1279 2,632 0 2,632 0 2,632 2,622 0.4% At Home 0 1 1 0 1 0 1 0 0.0% Total lniversity Heights 52N 4,446 9,650 0 9,650 0 9,650 9277 4.0% Total lord contracts 31.741 28,439 60,180 0 60.180 0 60,180 60.947 -1.3% State Gmtrart fbaprocal/Open Access Johnson County libraries Goralville 13.196 10.918 24,114 0 24.114 0 24.114 24W -3.3% North Uberty 7.889 6,728 14,617 0 14,617 0 14.617 16294 -10.3% Oxford 67 54 121 0 121 0 121 398 69.6% Solon 1271 1.375 Z646 0 2,646 0 2946 3,190 -17.1% Swisher 35 30 65 0 65 0 65 129 -49.6% Tiffin 1,518 1,644 3,162 0 3,162 0 3,162 2, % 37.8% AIM Downloads(None from North Ubertyor ONslvllle) 251 320 571 0 571 0 571 71 7042% 24 FY23 Circulation by Area& Agency 1SFQ 2NDQ 6Mo 3FIDQ 9Mt7 4THQ YID LYTD %CHG All Other Libraries Adel 0 0 0 0 0 0 0 0 0.0% Ainsworth 0 20 20 0 20 0 20 13 53.8% Abu 0 0 0 0 0 0 0 5 -100.0°/ Altoona 0 0 0 0 0 0 0 0 0.0% Ames 0 8 8 0 8 0 8 28 -714% Anamose 87 60 147 0 147 0 147 11 1236.4% Ankeny 4 0 4 0 4 0 4 41 -90.2% Arington 8 4 12 0 12 0 12 3 300.0% Atkins 35 0 35 0 35 0 35 0 0.0% Belle Rane 0 6 6 0 6 0 6 0 0.0% Bennett 0 0 0 0 0 0 0 0 0.0°/ Bettendorf 0 7 7 0 7 0 7 10 -30.0% Brmingham 0 10 10 0 10 0 10 25 60.0/ Bairstown 0 0 0 0 0 0 0 0 0.0°/ eoomfeld 0 0 0 0 0 0 0 0 0.0% Boone 5 4 9 0 9 0 9 0 0.0% Brooklyn 0 0 0 0 0 0 0 0 0.0°/ Burlington 25 35 60 0 60 0 60 49 22.4% Cernancile 2 0 2 0 2 0 2 0 0.0% Carroll 0 0 0 0 0 0 0 0 0.0°/ Casade 0 0 0 0 0 0 0 0 O.Oo/< Cedar Falls 7 23 30 0 30 0 30 20 50.09/. Cedar Rapids 1,016 1,191 2207 0 2207 0 2207 1,213 81.9% Center FDint 0 0 0 0 0 0 0 0 O.Ook Centerville 18 8 26 0 26 0 26 10 160.09/. Central Clty 0 0 0 0 0 0 0 0 0.0% Chariton 0 0 0 0 0 0 0 0 O.Ook Charles City 0 0 0 0 0 0 0 0 0.0% Chelsea 0 0 1 0 1 0 0 5 -100.0% Clarence 41 12 53 0 53 0 53 21 152.4% Clinton 0 0 0 0 0 0 0 0 0.0% Clive 6 0 6 0 6 0 6 0 0.0% Gutier 4 11 15 0 15 0 15 0 O.Oo/ (oggon 0 0 0 0 0 0 0 0 0.0% Columbus JU 7 9 16 0 16 0 16 13 23.1% Cenesville 133 0 133 0 133 0 133 9 1M.8% Gunnell mllege 356 267 623 0 623 0 623 912 -31.79/. Council Buffs 0 0 0 0 0 0 0 26 -10D.0% Crawfordsville 0 0 0 0 0 0 0 0 0.0% Dallas Center 0 0 0 0 0 0 0 0 0.0% Davenport 113 53 166 0 166 0 166 64 159.4% Decorah 3 0 3 0 3 0 3 0 0.0%. Denison 0 0 0 0 0 0 0 0 0.0% Des Momes 31 27 58 0 58 0 58 0 0.0% Dewitt 0 0 0 0 0 0 0 24 -100.0% Donnelsm 0 0 0 0 0 0 0 0 0.0% Drake Community Library 0 0 0 0 0 0 0 0 0.0% Dubuque 6 5 11 0 11 0 11 10 10.D% Dunkerton 0 0 0 0 0 0 0 0 0.0-/. Eadham 0 0 0 0 0 0 0 0 0.0% Bdon 0 0 0 0 0 0 0 0 OOP/ Bkader 0 0 0 0 0 0 0 0 0.0-/. By 10 1 11 0 11 0 11 49 -77.6% E4hewille 0 0 0 0 0 0 0 78 -100.OP/ Fairfax 78 69 147 0 147 0 147 119 23.59/. Fairfield 292 253 545 0 545 0 545 506 7.7% Fort Dodge 0 0 0 0 0 0 0 0 OOP/ Fart Moricen 8 8 16 0 16 0 16 0 0.0%. Giman 0 0 0 0 0 0 0 0 0.0% Genwood 1 2 3 0 3 0 3 0 OOP/ Grandview 0 0 0 0 0 0 0 0 0.0-/. Grimes 0 0 0 0 0 0 0 0 0.0% Gunnell 32 35 67 0 67 0 67 128 47 r/. Guthrie Center 0 0 0 0 0 0 0 0 0.0% Hedrick 0 0 0 0 0 0 0 0 0.0% Hiawatha 119 29 148 0 148 0 148 427 -55.39% Independence 0 0 0 0 0 0 0 0 0.0% Indianola 0 0 0 0 0 0 0 0 0.0% Johnston 0 0 0 0 0 0 0 0 00°/ Kalana 827 1,011 1,838 0 1,838 0 1,838 1,492 23.29/. rTZa urcuiallon oy Area Qr Agency 1STQ 2NDQ 6MO 3FUQ 91VO 4THQ YID LYTD %CHG Keokuk 1 0 1 0 1 0 1 0 00%< Keosauqua 12 9 21 0 21 0 21 1 2000.0 a Ireota 0 8 8 0 8 0 8 18 -55.6% LeOaire 0 0 0 0 0 0 0 0 00% Letts 0 0 0 0 0 0 0 0 O.M. Lisbon 149 87 236 0 236 0 236 180 31.1% Lowden 45 58 103 0 103 0 103 157 J44% Manchester 29 21 50 0 50 0 50 0 0.0% Maquoketa 4 0 4 0 4 0 4 12 £6.79/. Marengo 333 372 705 0 705 0 705 1,120 -37.1 % Marion 304 338 642 0 642 0 642 391 64.2% Marshalltown 37 3 40 0 40 0 40 10 300.01. Martelle 0 0 0 0 0 0 0 24 -100.0%< Mason Oty 16 0 16 0 16 0 16 9 77.8% Mechanicsville 86 44 130 0 130 0 130 15 766.7% Mediapolis 0 0 0 0 0 0 0 0 0.0% Milford 0 0 0 0 0 0 0 0 0.0% Montezuma 0 0 0 0 0 0 0 0 0.0% Monticello 16 0 16 0 16 0 16 3 433.3%. Montrose 0 0 0 0 0 0 0 0 0.0% Morning 8m 0 0 0 0 0 0 0 0 0.0% Mount Reasanl 63 46 109 0 109 0 109 60 81.7% Musatine 129 56 185 0 185 0 185 184 0.5% Nevada 10 0 10 0 10 0 10 0 0.0% New London 1 0 1 0 1 0 1 0 0.0% Newton 0 0 0 0 0 0 0 0 0.0% North English 129 43 172 0 172 0 172 288 -40.39/o Nohway 0 0 0 0 0 0 0 0 0.0% Odebolt 0 0 0 0 0 0 0 0 0.0% OeWein 0 0 0 0 0 0 0 0 0.0% Osceola 0 0 0 0 0 0 0 0 0.0% Oskaloosa 1 0 1 0 1 0 1 1 0.0% Ottumwa 47 0 47 0 47 0 47 31 51.69/o Oxford Junction 0 19 19 0 19 0 19 0 0.0% Pannell 0 0 0 0 0 0 0 5 -100.0% Falls 0 0 0 0 0 0 0 0 0.0% pleasant Hill 0 0 0 0 0 0 0 0 0.0% Polk City 0 2 2 0 2 0 2 0 0.0% F@inbeck 0 0 0 0 0 0 0 0 0.0% Rchland 0 0 0 0 0 0 0 5 -100.0% Rversde 699 1208 1,907 0 1,907 0 1,907 1,738 9.r/< Fbbins 3 24 27 0 27 0 27 0 0.0% Pockwell 0 0 0 0 0 0 0 2 -100.09/. Snott Cc (F3dridge) 0 0 0 0 0 0 0 0 0.0%< Scranton 6 6 12 0 12 0 12 2 500.09/. 3hellsburg 0 0 0 0 0 0 0 0 0.0% Sgounney 12 13 25 0 25 0 25 3 733.3% Souz Oty 9 1 10 0 10 0 10 0 0.0% sous Fmpids 0 0 0 0 0 0 0 0 0.0% South English 29 10 39 0 39 0 39 1 3800.0% Spirit lake 0 0 0 0 0 0 0 0 0.0% Springville 0 0 0 0 0 0 0 0 0.0% Sapwood 0 0 0 0 0 0 0 0 00% 'Stockport 0 2 2 0 2 0 2 0 0.0% Tama 6 0 6 0 6 0 6 0 0.0% Tipton 266 254 520 0 520 0 520 T70 -32.5% Toledo 0 0 0 0 0 0 0 0 0.0% Traer 0 0 0 0 0 0 0 0 0.0% Urbandale 54 37 91 0 91 0 91 0 0(P% Van Home 0 0 0 0 0 0 0 0 0.0% Van Meter 0 0 0 0 0 0 0 0 0.0% Victor 11 17 28 0 28 0 28 43 J4.9°k Mmon 19 0 19 0 19 0 19 0 0.0% Wapello 0 0 0 0 0 0 0 0 0.0% Washington 428 396 024 0 824 0 824 1,221 -32.59% Waterloo 10 13 23 0 23 0 23 22 4.5% Waukee 0 0 0 0 0 0 0 0 0.0% Waukon 0 0 0 0 0 0 0 0 00% Waverly 0 33 33 0 33 0 33 0 0.0% Webster Oty 0 0 0 0 0 0 0 0 0.0% Wellman 72 442 1214 0 1214 0 1214 467 160.0% Wellsburg 0 0 0 0 0 0 0 0 0.0% 1srQ 2NDQ 6MO 3FUQ 9MO 4THQ YID LYTD %CHG West Etwch 1,039 900 1,939 0 1,939 0 1,939 1,844 5.2% West Des Moines 20 9 29 0 29 0 29 3 866.79/6 West Liberty 794 774 1,568 0 1$w 0 1,568 1.155 35.8% West Point 0 3 3 0 3 0 3 0 0.0% What Oreer 0 0 0 0 0 0 0 2 -100.0% Wlliamsbur9 262 228 490 0 490 0 490 1,013 51.6% Wlton 306 333 639 0 639 0 639 722 -11.5% WnBeld 10 10 20 0 20 0 20 48 -%.3% Pdnterset 0 0 0 0 0 0 0 0 0.0% Wnthrop 0 0 0 0 0 0 0 0 0.0% Wyoming 1 0 1 0 1 0 1 0 0.0% Zeanng 0 0 0 0 0 0 0 0 0.0% Undefined Open Access 24 1 25 0 25 0 25 21 19.0% Total Podp/Open A¢ 33,693 30.057 63,751 0 63,751 0 63,750 64,272 -0.8% Total Qrailation 325.171 294,313 618,673 0 618,673 0 619,484 622,573 -0.5% (including &Downloads not in-house) 27 a�s IOWA CITY PUBLIC LIBRARY FY23 Circulation by Type & Format 6 Months Category YiD %Total lastYTD %of Total %Change Adult Materials General Fiction/Fiction Bcpress 50,868 12.1% 48,559 12.0% 4.8% Mystery 14,875 3.5% 14,873 3.7% 0.0% Science Fiction 8,792 2.1% 8,213 2.0% 7.0% Book Club Kts (10 items per kit) 29 0.0% 26 0.0% 11.5% Young Adult Fiction 9,350 22% 9,846 2A% -5.0% Comics 17,898 4.3% 17,395 4.3% 2.9% Large Print 5,650 1.3% 5,406 1.3% 4.5% Books in Other Languages 388 0.1% 424 0.1% -8.5% Total Fiction 107,850 25.7% 104,742 26.0% 3.0% Express/Nonfiction 682 02% 686 02% -0.6% Large Print Nonfiction 859 02% 842 02% 2.0% 000-General/Computers 1,274 0.3% 1,371 0.3% -7.1% 100- Psychology/ Philosophy 5,423 1.3% 5,423 1.3% 0.0% 200-Peligion 2,906 0.7% 2,587 0.6% 12.3% 300 - Social Sciences 9282 22% 9,497 2.4% -2.3% 400-Language 1,032 02% 800 02% 29.0% 500-Science 3,712 0.9% 3,298 0.8% 12.6% 600-Applied Technology 17,835 42% 17,591 4.4% 1A% 700-Art &Iecreation 10,319 2.5% 9,849 2.4% 4.8% 800-Literature 5,419 1.3% 4,777 12% 13A% 900-History&Travel 8,411 2.0% 8,111 2.0% 3.7% Biography 3,428 0.8% 3,665 0.9% -6.5% Magazines 2,480 0.6% 2,982 0.7% -16.8% Total Miscellaneous 2,480 0.6% 2,982 0.7% -16.87/. Total Adult Print 180,912 43.0% 176,221 43.7% 2 7% Art to Go 840 02% 713 02% 17.8% DVD (Movies/TV) 58,524 13.9% 69,323 172% -15.6% Express/DVD 107 0.0% 1 0.0% 10600.0% Nonfiction DVD 5,406 1.3% 3,979 1.0% 35.9% Fiction on Disc 2,154 0.5% 2,882 0.7% -25.3% Nonfiction on CD 948 02% 1,116 0.3% -15.1% Compact Disc (Music) 10,824 2.6% 12,118 3.0% -10.7% Young Adult Mdeo Games 3,595 0.9% 3,625 0.9% -0.8% Circulating Equipment 184 0.0% 403 0.1% -54.3% 28 Category YTD %Total LastYTD %of Total %Change Discovery Kits 13 0.0% 4 0.0% 225.0% Total Nonprint 82,595 19.6% 94,164 23.3% -12.3% Adult E-Audio # Downloads 51246 122% 46,568 11.5% 10.0% Adult E-Book# Downloads 51,046 12.1% 49,405 122% 3.3% Adult E-Magazines 5,157 12% 6,290 1.6% -18.0% Adult E-Music#DownloadslLocalMusicProject 10 0.0% 25 0.0% -60.0% Adult E-Newspapers 11,470 2.7% 6,052 1.5% 89.5% Adventure Passes 134 0.0% 0 0.0% 0.0% Adult E-MdeoStreaming: LibraryChannel 37,826 9.0% 24,602 6.1% 53.8% Total Adult E-Downloads 156,889 37.3% 132,942 33.0% Total Adult Qrculation 420,396 100.0% 403,327 100.0% 42°/ Children's Materials Fiction 29,435 14.7% 33,501 152% -12.1% Comics 28,442 142% 27,996 12.7% 1.6% Holiday 0 0.0% 2 0.0% -100.0% jLarge Print Fiction 435 02% 488 02% -10.90/0 Picture: Big, Board, Easy 59,356 29.6% 64,235 292% -7.6% Feeders 23,134 11.5% 26,930 12.3% -14.1% Nonfiction & &ography 26,777 13A% 28,042 12.8% -4.5% jLarge Print Nonfiction 12 0.0% 15 0.0% -20.0% Total Children's Print 167,591 83.6% 181,209 82.5% -7.50/ Video/DVD/Blu-Fey 13,120 6.5% 16,059 7.3% -18.3% Bookson Disc 704 0.4% 842 0.4% -16A% Fead-Along set 4,944 2.5% 4,782 22% 3A% Children'sMusic 668 0.3% 653 0.3% 2.3% Children'sMdeo Games 530 0.3% 727 0.3% -27.1% Fead with Me 16ts 162 0.1% 266 0.1% -39.1% Games &Toys 860 0.4% 905 0.4% -5.0% jDiscoveryKits 56 0.0% 32 0.0% 75.0% TotalChildren's Nonprint 21,044 10.5% 24,266 11.0% j E-Audio # Downloads 4,588 2.3% 5,001 2.3% -8.3% j E-Book # Downloads 7,288 3.6% 9,258 42% -21.3% Total Children'sE-Downloads 11,876 7.1% 14,259 8.6% Total Children's 200,511 100.0% 219,734 100.0% -870/ All Circulation by Type/Format Al Fiction 166,162 26.7% 166,729 26.7% -0.3% All Nonfiction and &ography 97,371 15.6% 96,554 15.5% 0.8% Picture books&Feaders 82,490 13.3% 91,165 14.6% -9.50/0 Magaanes 2,480 0.4% 2,982 0.5% -16.8% Total Print 348,503 56.0% 357,430 572% -2.50/6 29 .,R Category YTD %Total LastYfD %of Total %Change Toys 860 0.1% 905 0.1% -5.0% Art 840 0.1% 713 0.1% 17.8% DVD (Fiction, Nonfiction, & Express) 77,157 12.4% 89,362 14.3% -13.7% CD (Music) 11,492 1.8% 12,771 2.0% -10.0% Bookson CD (Fiction & Nonfiction) 3,806 0.6% 4,840 0.8% -21A% Fbad-Along Set 4,944 0.8% 4,782 0.8% 3A% Mdeo Games 4,125 0.7% 4,352 0.7% -52% Read with Me Flits 162 0.0% 266 0.0% -39.1% Discovery Flits 69 0.0% 36 0.0% 91.7% Circulating Equipment 184 0.0% 403 0.1% -54.3% Total Nonprint 103,639 16.6% 118,430 19.0% -12.5% Total E-Downloads 168,765 27.1% 147,201 23.6% 14.6% Total In House/Undefined 1,656 0.3% 1,512 02% 9.5% Total Adult Materials (including a items) 420,396 67.5% 403,327 64.6% 42% Total Children's (including eitems) 200,511 322% 219,734 35.2% -8.7% Grand Total (Adult + Children's+ Undefined) 622,563 100.0% 624,573 100.0% -0.32% :�,t IOWA CITY OjW PUBLIC LIBRARY 1.rr_s_T. « **d :: _ : N :4 a a y� First Six Months NUMBER 5FET lls % LIBPARFS PEROD OFTOTAL Number of Libraries Represented by People Borrowing from ICPL under Open Aceess since Program Began 302 Number (Represented July 2021 to December 2021 U WMES WITH OVER 1,000 Cl RCS 10 55,212 87A% JOHNSON COUNTY Coralville 24,114 North Liberty 14,817 Solon 2,646 Tiffin 3,162 Cedar Rapids 2207 Kalona 1,838 Rverside 1,907 Wellman 1214 West Branch 1,939 West Liberty 1,568 LJBfRAMESWITH 100 TO 999 CIRCS 20 6,785 10.7% JOHNSON COUNTY Oxford 121 Anamosa 147 Conesville 133 Cornell College 623 Davenport 166 Fairfax 147 Fairfield 545 Hiawatha 148 Lisbon 236 Lowden 103 Marengo 705 Marion 642 Mechanicsville 130 Mount Pleasant 109 Muscatine 185 North English 172 Tipton 520 Washington 824 Williamsburg 490 Wilton 639 LJBRARESWITH 99 ORFTBMR CIRCS 56 1,182 1.9% JOHNSON COUNTY 0 - ALLOTHES 56 1,182 TOTAL 86 63,179 100.0% 31 Afts IOWA CITY f4W PUBLIC LIBRARY FY23 Output Statistics -Quarterly Report Ot Cl2 W 04 Y1D LosylD °o Chan9e Library Services Provide library facilities, materials, and equipment. A Downtown Building Use Total HoursOpen 859 827 0 0 106 1.685 0.1% People into the Building 120,723 106,013 0 0 226,736 168215 34.8% AverageMn-ber PerFour 1405 1282 0.0 0.0 1345 100 34.8% Bookmobile Lhe Bookmobile Total HoursOpen 290 226 0 0 516 427 20.7% Peoplecn Bookmobile 5,669 3,979 0 0 91648 7.156 34.8% Average Number per Hour 20 18 0 0 19 17 11.7% Total Downtown B Bookmobile Fours Open 1,149 1,053 0 0 2202 2.112 42% Total People Downtown &on Bookmobile 126,392 1093192 0 0 236,384 175,371 34.8% Total Average Number par Hour 110 104 0 0 107 83 29.3% B Meeting rooms Number of Non -Library Meetings 240 262 0 0 502 292 71.99/6 Estimated Attendance 5,161 7,OB9 0 0 12250 7,233 69.4% Equipment Setups 24 50 0 0 74 53 39.6% Croup Rudy Fbom Use 1,408 1,646 0 0 3,054 2.076 47.1% Lobbyllse 0 0 0 0 0 0 0.0% G Equipment Usage Rholocepiesbyloublic 6,970 3,825 0 0 10,795 9.844 9.7% Pay for Rini Copies 17,993 11,851 0 0 29,844 23,912 24.8% % Checkouts by Silf-Check 70.1% 70.89/6 0.0% 04%. 70.4% 142.9% -72.4% Listening/Meving/TffiIets/LaptopsSessions 133 50 0 0 183 198 -78% We Passes Distributed Downtown 712 625 0 0 1,337 759 762% G To Go kits Ciildren's 0 0 0 0 0 3,747 -100.0% Tween's 0 20 0 0 20 100 -80.0% Teen's 10 0 0 0 10 61 -83.6% Adult's 0 0 0 0 0 67 -100.0% Total To Co kits 10 20 0 0 30 3,975 -992% Lending Services: Lend materialsfor home, school, and office use. A Circulation Downtown 317,920 289244 0 0 607,164 609.566 -0.4% (Matenalsplusequipment; indudeseAudio; doesnot include itemsarculated in-house.) percent AJM Circulation Downtown 1219% 1.63% 0.00% 0.00% 1.63% 1.51% 7.8% Circulation on Bookmobile 6,898 4.635 0 0 11.533 12,959 -11.0% percent AM Circulation on Bookmobile 024% 0.23% 0.00% O.OD% 023% 0.49% -51.79% Total Circulation Downtown B Bookmobile 324,818 293,879 0 0 618,697 622,625 -0.6% Percent AIM Total Circulation Downtown & Bookmobile 151% 1.84% 0.00% 0.00°h 1.84% 1.74% 5S% Average Total Circulation Downtown B Bookmobile Per Four 370 350 0 0 360 362 -0.5% B Circulation by Type of Material (Includes downloads does not include mending, lost, etc.) Adult Materials 216,163 420,395 0 0 636,558 403.327 57.8% Ciildren's Materials 109,711 200.511 0 0 310222 219.734 412% Percent Cihildren's 345% 693% 0.0% 0.0% 51.1% 36.0% 41.7% Non -lint 54,415 103,639 0 0 158,054 118,430 33.5% Percent Non-pdnt 17.1% 35.8% 0.0% OD% 26.0% 19.4% 34.0% Equipment loans 92 184 0 0 276 403 -31.5% Downloads 83,806 168,765 0 0 252,631 147201 71.6% G Circulation by Residence of User (Downtown & Bookmobile) 324,818 293A79 0 0 618,697 622,525 -0.6% (Materials plusequipmenl; includes downloads does not include items anulated in-house.) 32 QW.* IOWA CITY rAM&W PUBLIC LIBRARY Iowa City 253,685 231,421 0 0 485,106 486.005 .02% Local Contracts Hills 906 695 0 0 1,601 1.608 -0.4% Hillsas%of AJI 028% 02% 0.0% ODOR, 026% 0269/6 02% Johnson County (Rural) 24,474 21,856 0 0 463W 48,236 4.0% .bhnson County as%of All 7.53% 7.4% 0.0% 0.0% 7.490/ 7.75% -3.4% Lone Tree 1,157 1,442 0 0 2,599 1.826 42.3% Lone Treeas%of All 0.36% 0.49% 0.00% 0.00% 0.42% 0.29% 432% University Heights 5,204 4,446 0 0 9,650 9,277 4.0% University Heightsas%of AJI 1.60% 1.51% 0.00% 0.00% 1S6% 1A99% 4.7% Total Loral Contracts 31,741 28,439 0 0 60,180 50,947 -1.3% State Contracts. Open Access Coralville 13,196 10,918 0 0 24,114 24.945 -3.3% Cedar Rtapids 1,016 1,191 0 0 2,207 1213 81.9% Other Open Access 19,481 17,948 0 0 37,429 38,066 -1.7% Total Open Access 33,693 30.057 0 0 63,750 64224 -0.7% Open Ac as%of All 10.4% 102% O.D% 0.0% 10.3% 10.3% -0.1% D. Interlibrary Loans Loaned to Other Libraries 358 329 0 0 687 531 29A% parent of Rquests Filled 28.1% 2559/6 0.0% 0.0% 26.8% 57.7% -53.6% Total Borrowed From Ot her Ubranes 894 785 0 0 1,6110 1.519 10.6% Hacent of Requests Filed 87.1 % 87.6% 0.0% 0.0% 87.4% 174.8% -50.0% BooWPenodiraleAVBorrowed 886 782 0 0 1,668 1,513 102% Photocopy Borrow Reques s Fit led 8 4 0 0 12 6 100.0% E Rsanes Raced with Innovative - Matenals 34,798 30,634 0 0 65,432 6B.758 4.8% 'Owvdnve has not reported /ul,71W reaave intimation sore Lly2U20 F. Downloadable Media Resident Cards By Area Iowa Qty 72,643 73,735 0 0 146,378 125,445 16.7% Hills 138 192 0 0 330 425 -22.4% Johnson County 7,713 7262 0 0 14,975 14.886 0.6% Lone Tree 125 120 0 0 245 235 4.3% Universty Heights 1,328 1,192 0 0 25M 2,458 2.5% Total 81,947 82.501 0 0 164,448 M.449 14.6% Student AN CadsbyArea Iowa City 1,473 1,797 0 0 3270 4287 -23.7% Hills 4 9 0 0 13 308 -95.8% Johnson County 208 178 0 0 396 43 797.7% Lone Tree 0 1 0 0 1 0 0.0% University Heights 25 87 0 0 112 164 .31.7% Open Access 251 320 0 0 571 71 7042% Total 1,961 2,392 0 0 4,353 4,873 -10.7% All Cards by Area Iowa City 74,116 75,532 0 0 149,648 129,732 15.4% Hills 142 201 0 0 343 733 -532% .bhnson Count 7,921 7,440 0 0 15,361 14.929 2.9% Lone Tree 125 121 0 0 246 235 4.7% University Heights 1353 1279 0 0 2,632 2.622 0.4% Open Access 251 320 0 0 571 71 7042% Total 83,732 84573 0 0 168,305 148252 13.5% By Demographic Adult 77,917 79,014 0 0 156,931 134,063 17.1% Children's 5,991 5,885 0 0 11,876 14259 -16.7% Total 83,908 84,899 0 0 168,807 148.322 13.2% Numberofltems Owned (Cumulative) E-AUdlO temsAvailable 14,019 14262 0 0 142U 13.055 92% E-Book Bems Available 26,669 26,660 0 0 26,660 26,259 1.5% E-Music 47 47 0 0 47 47 0.0% EMagaanes 4,331 4,464 0 0 4,464 3.928 13.6% ENexspapers 3 3 0 0 3 3 0.0% Total Items 45,069 45,436 0 0 45,436 43.292 5.09/6 33 IOWA CITY PUBLIC LIBRARY APeferenmOuestions Answered 6,531 5,539 0 0 12,070 10,410 15.6% ReferenceQuesuons Reference Do* 3,493 2,713 0 0 6,196 4,917 26.0% Help Deal, 783 573 0 0 1,356 989 37.1% Switchboard Ow 1,011 0 0 1,017 1,734 4.8% Bookmobile 205 204 0 0 409 170 140.6% On -Call Tech Help Public 0 0 0 0 0 77 -100.0% Total Tech Help Questions 0 0 0 0 0 77 -100.0% Children's0esk ReferenceQuestions 1244 1,030 0 0 2274 2.541 -10.5% Request to Pull Books(Community) 10 8 0 0 18 12 50.0% Total Children'sQuestions 12M 1,038 0 0 2292 2,553 -102% B Bectronic Access Senroes ComputerSamces f-haroslntemet(Downtown In Housecomputeruse) 12263 9,509 0 0 21,772 10,816 101.3% W4fi Internet Use Downtown 7,073 3,841 0 0 10,914 11,426 4,5% Total Internet Use 1%396 133W 0 0 32,686 22242 47.0% Webste Access ICPLWabste #Pogeviewsof Homwage 82,466 76,753 0 0 159219 15B,708 0.3% #Pageviewsof Entire9te(Doesn't intludeeatalog) 219,689 203,449 0 0 423,138 411,968 2.7% #Nsts(Doesincludecatalog) 149,686 147,412 0 0 297,09E 26B,817 10.5% Catalog Arress #P.gevievsforlQL Catalog 452,090 425201 0 0 877291 80B,884 8.5% #Pagermsfor Oaerdrrve 320,655 268,612 0 0 589257 799.144 -26.3% Total Catalog Access 772,745 693,813 0 0 1,466,558 1,60B4O28 -8.8% -av dnve doesnof awntpagevrews through rheLlbbyor O✓erdnwApps It7L MobileApp Use 56,523 51,044 0 0 107,567 672% 59.9% External Sles #Pagevi.sfor Beanstac, 6,886 3,335 0 0 10221 21,147 -51.7% Total Webste Access 1,055,843 951.641 0 0 2,007,464 2,10BA02 4.8% Subscription Calabasas Accessed Total In -House 0 0 0 0 0 2= -100.0% Total famote 74,143 813N 0 0 155,472 93,954 65.5% TOTAL 74,143 81,349 0 0 155,472 96237 61.6% C. Total Switchboard CallsRawved Total Library Calls 3,108 2,845 0 0 5,953 6236 4.5% Other Otastions(Direclional and account questions, meeting room booking, email added FY16.) 4,119 2,506 0 0 6,625 6.717 -1.A% Transferred Calls 637 630 0 0 1,267 1,167 8.6% Pamphlets Distributed Downtown 6,010 6,313 0 0 12,323 10.055 22.8% Federal Tax Forms Distributed • • 0 0 0.0% 'TTAPAronsAsdsted • • 0 0 0.0% Bning mrwca r•riorllete awareneaswthe unraryana usewnareaourceS A publications Number of Publications printed (Jobs) 60 112 0 0 172 89 93.3% Copies Printed for Public Distribution 20,192 71,413 0 0 91,605 117,413 -22.0% Number of Online Newletters9ibsrnbers 32M 3,778 0 0 3,778 3,122 21.0% Number of Online Newsletter Distribution 3,017 3,527 0 0 3,527 2.943 19.8% C. Displays 21 33 9 0 63 68 -74% In-Hbuse 13 23 8 0 44 55 -20.0% Other(7oups 5 7 1 0 13 12 8.3% Of-stelocations 3 3 0 0 6 1 5000% J4 QWL IOWA CITY rAgWva, PUBLIC LIBRARY F Fbmepage/ Social Media Fbmepage Bamer Po3s 34 46 0 0 80 86 -7.0% Fbmepage Banner Unique (licks 262 208 0 0 470 604 -222% Unique Media Feleases Opened 7,678 11208 0 0 18,886 12.806 47.5% Media Pleases Sent 8 10 0 0 18 17 5.9% Total Newsletters Opened -Unique Usors 1,178 1244 0 0 1,244 0 0.0% Facebook,Twitter, Rnlerest Followers(Ormuletive) 17,560 17,111 0 0 17,111 16.796 1.9% New Facebook, Twitter, and Rntere5 Followers 212 117 0 0 329 106 210A% 'Baja, tfaabrlg i4edia2Jesses.4n1'87ota'/%lswslefte Qpaned-thique(. v&inFebuay, 2022 Outreach Services Provide library service to people who cannot get to the library building A At Home S rvices Packages Sant 529 657 0 0 1.186 1242 4.5% Items Waned! (No renewals) 1,595 1,602 0 0 3,187 3,933 -19.0% Pagislered At Fame Users(Cumulative) 250 253 0 0 253 265 4.5% New Users Enrolled 8 5 0 0 13 21 -38.1% Number of People Served (Average of monthly count) 55 51 0 0 53 134 {OA% B.Jail Service feoplesaved 200 204 0 0 404 357 132% Items Lowed (No renewals) 1,161 1,190 0 0 2,351 1,948 20.7% C. Depost Collections Locations(Cumulative) Itemslnaned Items Donated to permanent Collections 3 270 1,094 4 540 434 0 0 0 0 0 0 4 810 1,528 48 810 583 -91.7% 0.0% 162.1% D. Femote Bookdmp Use Fbmote as Percent of Al l Items Checked In 14% 14.01/ 0.0% 0.0% 14.1N/o 15.0% -6.7% 'Does not include nnewaisorin-house. 7henveote bookomp wasus.Hin Ft21 but not counted. Croup and Community Services: Provide library service to groups, agencies, and organimtions A Adult Programs Programs 21 41 0 0 62 83 -25.3% In Person Attendance 477 822 0 0 1299 1,303 -0.3% virtual Attendance 61 104 0 0 165 0 0.0% Outreach Programs 3 0 0 0 3 1 200.0% Outreach In Person Attendance 8 0 0 0 8 36 -77.8% Outreach virtual Attendance 12 0 0 0 12 0 0.0% B. Young Adult Programs Programs 51 50 0 0 101 43 134.9% Programs In Person Attendance 199 252 0 0 451 218 106.9% ProgremsMrtual Attendance 2 0 0 0 2 0 0.0% Outreach Programs 2 13 0 0 15 4 275.0% Outreach In Person Attendance 23 91 0 0 114 40 185.0% Outreach virtual Attendance 0 0 0 0 0 0 0.0% CChiltlren'sProgra is Programs 153 162 0 0 315 249 26.5% In Person Attendance 6m; 5,771 0 0 125W 7,499 67.2% Mrtual Attendance 0 0 0 0 0 0 0.0% Outreach Programs 56 101 0 0 157 82 91.5% Outreach In Person Attendance 887 1,842 0 0 2,729 1.717 58.9% Number 70 67 0 0 137 93 47.3% In Person Attendance 794 786 0 0 1,580 993 59.1% virtual Attendance 7 0 0 0 7 0 0.0% '&gar, distinguishing in person attendance from Nrtua'attenda7mi ,Februsy 202. E Consulting far Area Coups 0 0 0 0 0 3 -100.0% F. Total Number of Program Content Fecordings Onildren's Femriings 5 2 0 0 7 68 -89.7% Young Adult Pecerdings 0 0 0 0 0 2 -100.0% Adult Flamrdings 19 31 0 0 50 45 11.1% All Ages? Other Recordings 1 13 0 0 14 7 100.0% Total Mdual Program Pacerdings 25 46 0 0 71 122 41.8% 35 aWs IOWA CITY i�-* PUBLIC LIBRARY G Total Number of Mewsuf Rogram Content Flecordirg Instagram 0 0 0 0 0 355 -100.0% Faccbook 395 101 0 0 496 1.832 -72.9% Voutube 175M 20247 0 0 37,626 24.605 53.7% Total Mitual Rogram Views 17,974 20,348 0 0 38= 26,792 43.0% Control Services: Maintain library resourcesthrough borrower registration, overdue notices, equipmenttraining, and controlling valuable materials. A Library Cards Issued 1,833 938 0 0 2,771 2.633 52°h lowaaty 1,469 736 0 0 2205 2.092 5.4% Percent Iowa Cry 80.1% 78.5% 00% 0.0% 79.6% 79.5% 02% Local Contracts Hills 6 5 0 0 11 13 -15.4% .bhmmn County(Fliral) 43 27 0 0 70 74 -5A% Lone Tree 4 4 0 0 8 5 60.0% University Heights 6 4 0 0 10 18 -44.4% Sate Contract -Open Access Coralville 127 92 0 0 219 127 72.4% Csdar Rapids 25 11 0 0 36 24 50.0% Other Opea Acces 153 59 0 0 212 280 -24.3% Total Open Access 305 162 0 0 467 431 8.4% Open Accesas%of All 16.6% 1789/6 0.0% 0.0% 16.9% 16.4% 3.0% 9 Total Fingisiered Bomwers(Ormuedw) 41243 41267 0 0 41267 43.991 -62% #At Home Llsersllegislered(Cumulative) 250 253 0 0 253 265 -4.5% #AIM Users(Ormulative) 14,566 14,590 0 0 14,590 14,503 0.6% AIMiibrayrsdsa-en =nledasregigereCbarow &id"wtincludedintota'regideredba wens GOverdue Notices Items Searched to Verify Claim of Fbtum 43 46 0 0 89 133 -33.1% Total Rra Notices(Berns) 12,178 12,381 0 0 24,559 20,806 18.0% Total Sicond Notices(Items) 6,497 6,665 0 0 13.162 9,576 37.4% Fills-RIDlic(Items) 3,566 3,649 0 0 7215 5.048 42.9% 36 Library Expenditures FY23- 2"' Quarter Update Prepared for the January 261h, 2023 Meeting of the Library Board of Trustees Elsworth Carman, Library Director Library expenditures for July 1, 2022-December 31, 2022 show largely typical trends, and I am comfortable with the current line balances. The Library Materials line is currently 53% spent. This expenditure type includes all circulating materials. Due to processing and delivery timeframes from vendors and the general workflow of the department, spending is intentionally managed to trend slightly high throughout the fiscal year, which this helps reduce end -of -year issues with late or unfulfilled orders. The Personnel line is currently 47% spent. This is a little lower than we might see other years, but reflects the vacancies we had early in the year (including multiple full-time positions, one at the leadership level). Note that this expenditure type includes direct wages and benefit costs as well as ancillary personnel expenses like unemployment and retirement. This may come closer to balancing as the year goes on depending on staffing trends and transitions. The Services line is currently 56% spent. This is higher than typical for this time of year but not alarming or surprising. The Services expenditure type includes a wide variety of expenses, including some volatile lines (Electricity, Heating Fuel/Gas, a number of "repair and maintenance" lines, and waste disposal) and several lines that are intentionally spent early or late in the year (Dues & Memberships, Consultant Services, Transportation, Lodging, and Meals). It is very likely that additional lines in this expenditure type will reallocated within the category as the year progresses (example: if more conferences than expected are offered virtually, we may balance additional spending from the 'Registration" line by underspending the "Lodging" line, which would have been used for lodging at in -person conferences). The Supplies line is currently 41 % spent. This is lower than average for mid -year, but not in a concerning way. Some lines in this category will be spent on large purchases that will happen later in the year (Software and Misc. Computer Hardware). Most of the dramatic -looking abnormalities in this section are lines with smaller overall values (examples: Gasoline is spent at 14,760%, which is an expenditure of $148; First Aid/Safety Supplies is spent at 178%, which is a line overage of $78). This expenditure type should end up balanced despite these mid -year highs and lows. The overall expenditure budget is currently 48% spent. Library Expenditures: July 1, 2022 to December 31, 2022 Operating Budget: Accounts 10550110 to 10550220 Type devised Budget YM EKpenditures Available Budget %Used Library Materials 717,000 380,156 336,844 53% 477020 Books(Cauar) 710,000 126,064 583,936 477030 Books (Outreach) 0 38 (38) 477070 eBooks 0 64,400 (64,400) 477100 Audio (Compact Disc) 0 1,492 (1,492) 477110 Audio (Digital) 0 56,357 (56,357) 477120 Audio (Fbad-Along) 0 7,849 (7,849) 477160 Video (DVO) 0 12,914 (12,914) 477190 Circulating Equipment 0 854 (854) 477200 Toys/IGts 0 556 (556) 477220 Video Games 0 2,397 (2,397) 477250 Streaming Medla1PPU 0 32,964 (32,964) 477290 Microfilm 0 5,009 (5,009) 477320 Serials (Digital) 0 13,627 (13,627) 477330 Serial (Print) 0 13,721 (13,721) 477350 Online deference 0 41,915 (41,915) 477380 Ubrary-W Tags 7,000 0 7,000 Other Financing Uses 62,422 31,211 31,211 50% 490160 MiscTransfers Cut 62,422 31211 31,211 Personnel 5,374,942 2,508,445 2,866,498 47% 411000 Perm Full Time 2,769,165 1,300,795 1,468,370 412000 Perm Part Time 449,058 213,298 235,760 413000 Temporary Employees 671,000 284,684 386,316 414100 Overtime Wages 69,500 36,242 33,258 414300 Term -Vacation Pay 0 2,202 (2,202) 414500 Longevity Pay 18,675 18,420 255 421100 Health Insurance 691,629 331,059 360,570 421200 Dental Insurance 15,096 7,211 7,885 421300 Life Insurance 6,587 3,118 3,469 421400 Disability Insurance 10,619 5,134 5,485 421500 Unemployment Compensation 3,000 0 3,000 422100 FICA 295,151 137,907 157,245 423100 IPEFS 375,462 168,374 207,088 Services 662,837 368,674 294,163 56% 432030 Financial 93rvicas &Charges 1,327 591 736 45% 432060 Consultant Services 13,000 11,828 1,172 91% 432080 Other Professional Services 14,700 8,753 5,947 60% 435010 Data Processing 19200 12,194 7,006 64% 435055 Mail & Delivery 41,500 26,078 15,422 63% 435059 Advertising 5,200 2,452 2,748 47% 436030 Transportation 5,000 951 4,049 19% 436050 registration 5,000 4,144 856 83% 436060 Lodging 5,000 1,231 3,769 25% 436080 Meals 1,000 200 800 20% 438030 Electricity 112,045 59,634 52,411 53% 438070 Heating Fuel/Gas 20,614 5,332 15,282 26% 438100 Refuse Collection Charges 168 0 168 0% 438130 Cell Phone/Data Sarvkxs 45W 2,574 1,926 57% 438140 Internet Fees 12,000 4,927 7,073 41% 442010 Other Building R&M Services 68,000 31,850 36,150 47% 442020 Structure R&M Services 5,000 3,126 1,874 63% 442030 Heating &Cooling R&M Services 25,000 9,754 15,246 39% 442050 Furnishing R&M Services 2,050 0 2,050 0% 442060 Electrical & plumbing R&M Svc 2,644 2,329 315 88% 443020 Office Equipment P&M Services 2,100 2,047 53 97% 444080 Software %M Services 127,535 107,812 19,723 85% 444100 Hardware F&M Services 24,339 1,855 22,484 8% 38 445030 Nursery Svc -Lawn & Rant Care 900 446 454 50% 445140 Outside Printing 32,299 11,864 20,435 37% 445250 Inter -Library Loans 5,902 4,303 1,599 73% 445270 Library Material R&M Services 22,000 9,267 12,733 42% 445290 Book Binding 500 0 500 0% 445330 Other Waste Disposal 1,000 893 107 89% 446190 ITSSDftwareS4ASChgbk 4,090 0 4,090 0% 446300 Phone Equipment/Line Chgbk 24,161 11,749 12,413 49% 446340 R3dioMaintenanceChgbk 338 0 338 0% 446350 Oty Vehicle %placement Chgbk 20293 9,663 10,630 48% 446360 City Vehicle F2ntal Chargeback 3,599 1,834 1,765 51% 446370 Fuel Chargeback 520 2,021 (1,501) 389% 446380 Vehicle R%M Chargeback 3,718 2,932 786 79% 448030 Community Events Funding 300 235 65 78% 449055 Permitting Fees 525 0 525 0% 449060 Dues&Memberships 12,500 8,691 3,810 70% 449090 Land & Building Ibntal 350 0 350 0% 449120 Equipment Rental 4,000 784 3,216 20% 449160 Other Rentals 4,920 3,049 1,871 62% 449260 Parking 0 935 (935) 93500% 449280 MiscServices &Charges 4,000 346 3,654 9% Supplies 104,571 42,537 62,034 41% 452010 OfficeSupplies 8,476 5,779 2,697 680/o 452040 Sanitation & Indust Supplies 22,000 10243 11,757 470/6 454020 Subscriptions 616 648 (32) 105% 455110 Software 2,000 0 2,000 0% 455120 Misc Computer Hardware 30,000 4,224 25,776 14% 463040 Water/Sewer Chemicals 1,500 0 1,500 0% 463100 Ice Control Chemicals 310 0 310 0% 465020 Gasoline 0 148 (148) 14760% 466070 Other Mentenance Supplies 4,500 2,321 2,179 52% 469110 Misc Processing Supplies 19,000 9,970 9,030 52% 469190 Minor Equipment 536 26 510 5% 469210 RrstAid/Safety Supplies 100 178 (78) 178% 469320 Miscellaneous Supplies 12,088 5,072 7,017 42% 469360 Food and Beverages 3,445 3,878 (433) 113% 469370 Paper Products 0 51 (51) 5084% Grand Total 6,921,772 3,331,022 3,590,750 48% 39 IOWA CITY PUBLIC LIBRARY Receipts FY23 compared to FY22 YTD Q2 FY22 02 FY23 % Change FY23 Budget % Received General Fund Library Fines $1,817 $713 -60.7% $0 0.0% Vending, etc. $327 $322 -1.5% $0 0.0% General Fund Total $2,144 $1,035 -51.7% $0 0.0% Enterprise Fund Photocopies $597 $757 26.9% $2,050 36.9% ElectronicRinting/Debit Card $3,411 $5,640 65.4% $8,320 67.8% Counter/Cloth bag/Misc $169 $495 193.4% $1,000 49.5% iecyde $69 $360 421.4% $100 359.8% Misc Grants $5,000 $0 0.0% $0 0.0% Enterprise Fund Total $9,245 $7,252 -21.6% $11,470 632% Lost & Damaged $5,942 $6,458 8.7% $0 0.0% Lost & Damaged Total $5,942 $6,458 8.7% $0 0.0% State Funds Open Access/ AccessRus $36,891 $47,800 29.6% $40,390 118.3% Enrich Iowa/Direct Bate Aid $21,875 $23,321 6.6% $21,460 108.7% Bate Fund Total $58,765 $71,122 21.0% $61,850 115.0% 40 703: Recording and Streaming Policy Proposal: The Recording and Streaming Policy outlines expectations for official ICPL video content and guides how ICPL departments may best utilize the services of our AN team. Formerly known as the Cable TV Channel 20 Programming Policy, previous versions of this policy included similar content, but had two major differences: the broadcast method was cable television and, in order to be a viable TV channel, we created original TV programming and also broadcasted public domain works. The previous three-year review removed mention of cable TV and local access TV language as our franchise agreement with Mediacom expired in 2018. This review is a regular, three-year policy review. It was reviewed and amended by the Committee listed below and vetted by the library's leadership team. Issues: Running a Cable TV channel was unique for a Public Library and required a policy to guide its operation. Generally, we compare policies with those from other public library systems as part of the regular review process, but in this case, we could find nothing similar to benchmark against. As the scope of the policy has shifted, we asked the question of whether this policy should be sunsetted with relevant aspects incorporated into other existing policies. Ultimately, we decided there was enough here to guide library decision -making process that it seemed right to keep it separate for now. Our changes address: • Clarifying that The Library Channel content be solely comprised of Library -sponsored and co- sponsored recordings. This had been our practice already and moves the burden of decision -making to language found in the Library Programs policy. • Strengthen language relating to public challenges and substantive editing to recorded content. • Include mention of responsible staff for questions related to channel content. Many departments utilize The Library Channel so this helps clarify for AN staff. Committee Recommendations: See also Add full title of 802 Confidentiality and Privacy. related policies 703.1 Remove mention of community recordings that aren't co -sponsored and rework language about sponsorship for clarity. Add language to clarify that videos are hosted on YouTube (currently) for transparency. 703.2 Remove reference to optional recording capability for events that aren't co -sponsored. 703.3 Renumber. Add similar language to 601 Collection Development Policy to reference ALA guidelines. Add language to outline responsibility relating to video removal and major content edits. 703.4 Renumber. Add language from 601 Collection Development Policy for consistency and clarity with regards to challenges. 703.5 703.7 Renumber. 703.8 Renumber. Modify language to remove reference to pronouns. Action Required: Review policy and adopt as amended. Committee Members: Beth Fisher (Adult Services), Bond Drager (Information Technology), Jason Paulios (Adult Services), Sam Helmick (Community & Access Services) 703 Recording & Streaming Policy See also related policies: Confidentiality and Privacy (802), Library Programs (702), Public Relations (701) and Copyright (814) 703.1 703.32 703.43 703.34 703.65 The Library's video stream shall be referred to as The Library Channel, and can be found at icpl.org/video. The purpose of The Library Channel is to extend library programs to a wider audience, to inform the community about Library services, to promote reading and Library use, to p _vide =_____ t_ Eernmunity events-, to disseminate the visual history of the community or local history; and to make Library sponsored meetings and eventsoriginating €rem the Library -more accessible. The Library Channel is hosted through a third party and may be subject to that party's community guidelines and policies. The Library subscribes to principles embodied in the Library Bill of Rights and its interpretations, Freedom to Read, and Freedom to View statements adopted by the American Library Association. Any decision to remove or substantively alter Library Channel content is to be made by the departmental Coordinator responsible for the video's creation or the Library Director. Original content development lies with library workers who apply professional knowledge, experience, and related policies in making decisions. The LObFaFY BeaFd ne*theF a0f)Feves neF d*saE)13Feves ef cmnrcrrazvp�cr, swJccrTmcccr,-vim fOnd;y:dua's, hes nThe L*bFa Charm.' The inclusion of content on The Library Channel does not constitute endorsement. The Library recognizes that content may offend patrons, but, because the Library follows accepted principles of intellectual freedom. it will not be removed solelv in response to obiections or challenges by individuals or groups. All meetings or functions of the Library's Board of Trustees and its support groups have full access to The Library Channel as needed, and their use may include advocacy on behalf of the library. Copyrighted materials and performances will be streamed in accordance with Board Policy 814. 703.87 Library programs may appear on The Library Channel, Library website, the internet, and other media. This policy shall be administered by the Library Director or his/her esignee, who is authorized to adopt rules to implement it. Originally adopted: 07/24/1980 Revised:12/19/85 Revised:10/27/88 Revised: 4/30/92 Revised: 4/25/96 Revised: 1/29/99 Revised: 1 /14/02 Revised: 5/26/05 Revised: 5/22/08 Revised: 4/27/11 Revised: 4/24/14 Revised: 3/23/17 Revised:12/19/19 Revised: 1 /26/23 Director's Report Prepared for the January 26, 2023 Meeting of the LibraryBoard of Trustees Elsworth Carman, Library Director 2023 Begins with an Increase in Problematic Behavior Issues The first month of the year has included a higher -than -usual number of significant behavior issues throughout the library. We have had patrons harassing staff and other patrons, patrons physically intimidating and aggressing toward other patrons, racially -based bullying and harassment, refusal to move away from building fire exits (during open hours and overnight), and repeated "nuisance" behavior, like running, swearing, refusing to listen to staff directives, and misuse of library property. These in -library issues are compounded by recent nearby criminal episodes, including a situation involving an armed person in a parking ramp and a situation on the Ped Mall that involved the discharging of a firearm. In-house behaviors have resulted in several 12-month suspensions and many reports in the behavior database. While we manage these (and other) behavior issues year-round, the quick succession of incidents since the beginning of January has been difficult to handle and has impacted staff morale. We know that there are reasons for a behavior spike in January; the holidays can be stressful, the weather is often cold or volatile, many social service providers are closed or have limited hours, and some types of benefits are adjusted or renewed, which might include reapplication and/or other requirements, but this doesn't make the reality of navigating and documenting these situations any easier. I am consistently impressed by the ways ICPL staff manage behavior issues and support each other during times of escalation or crisis, but I know that it can be exhausting, scary, and frustrating to be faced with behavior issues over and over. We engage our community partners at Shelter House and other social services agencies and work with the Iowa City Police Department as needed to deescalate and remedy problems, but these supports are not always applicable or available. Problematic behavior creates an invisible ripple effect that can result in additional issues. Each time something significant happens, staff are responsible for managing the actual episode, then completing a report (generally an incident or accident report or an entry in the behavior database, and a second layer of reporting if a patron is suspended from the library for any length of time). More significant issues can take hours of administrative time, especially if they include communication with City legal staff, service providers in the community, or other external partners. Follow-up work, like crafting suspension letters and communicating with staff and others, usually has to be done right away. This adds stress to already -full days and sometimes means other work gets delayed. Additionally, behavior issues change the tone of the library; when something happens that other patrons can see or hear, it can inspire other behavior issues throughout the building, which can create a situation where staff are trying to respond to multiple problems at once. Patrons can get fairly aggressive in seeking information about an issue while it is happening or when it is over, and the repeated questions and expectations of details related to how an incident transpired (and what will "happen" to those involved) can add another layer of stress to behavior management. I believe we will see behavior patterns normalize again in the future, but it is enormously frustrating to lose so much time to managing behavior incidents. It is sad to see people pushed to their limits and struggling to maintain control of their actions, and the compassion fatigue felt by staff throughout the library is very real. 45 In hopes of reinforcing support and empowering all library staff, we are working on an update to a companion document to Policy 809: Library Use Policy. There has been a behavior matrix tool that outlines how we respond to problematic behaviors for many years that was most recently updated in 2017. The Leadership Team made some changes to the document flow and updated content to better match current practices, and has shared the draft document with all staff for feedback. We will revisit and incorporate staff observations, suggestions, and criticisms in the coming weeks. While this document will not solve the issue of behavior problems in the library, we hope it will help clarify some practices and simplify decision -making for frontline staff. Managing behavior issues is not something I highlight in board reports very often, but the concentration of episodes this month felt worthy of an update. As I stated, library staff do a truly exceptional job balancing the work of managing behavior problems with the work of serving other patrons, but patterns of problematic behavior are stressful and tiring for even the most resilient staff members. I will keep the board updated about the new Library Use guidelines document and how behavior is trending as we move forward. FY24 Budget Process Update The annual Saturday budget session with City Council was held Saturday, January 7. This special meeting gives department heads an opportunity to present our departmental budgets directly to City Council. We are asked to highlight any changes to the budget from the previous year and touch on recent achievements and upcoming challenges. The presentations are generally fairly brief and high-level. In my presentation, I did an overview of the department —our governance, staffing level, number of people served in the building and on the bookmobile, etc. —and talked about our work as we end one strategic plan and build a new one. I also stressed the issues around protecting intellectual freedom and the right to read, the challenges of increasing material and program costs, general inflation, and our future space and staffing needs, as well as the challenges of meeting expanding social services needs without a proportionately expanding budget and the changing needs of staff (specifically, needing resources to meet emerging expectations of workplace amenities and countering burnout). There were a couple of basic questions and a positive comment about how great library staff is. I felt largely positive about the presentation. On Wednesday, January 11, the Capital Improvement Project meeting was held. This yearly meeting includes going through all of the City's CIP projects for the next five years. The library has two projects planned at this point: the carpeting and furnishings replacement project that has been on the books since before I started (currently scheduled for FY25-FY26) and a refresh of Meeting Room E and the Board Room, scheduled for FY24. I provided a very brief overview of our projects and there were no questions. The full FY24 Budget Book can be viewed online at https://www.icgov.org/budget (under "Fiscal Year 2024 Budget Documents"). The Library's departmental overview is on pages 170-179 and the budget details are on pages 364-367. FY23 Budget Amendment As discussed previously, our FY24 budget request included $30,000 for clock replacement throughout the building (this includes 80+ clock mechanisms, the rooftop antenna and antenna installation, and calibration of the new clocks, but not installation of the individual mechanisms). It was recommended by Finance staff to submit this request as a FY23 budget amendment to expedite the process (and possibly avoid a price increase by waiting another twelve months to make the purchase). This amendment has been submitted and approved by City Manager Fruin. FY24-27 Strategic Plan Progress The Strategic Plan Staff Committee met on January 10. We revisited the feedback from the brainstorming sessions that were done at Inservice Day, and spent some time working on updating the definitions of the four themes we are focusing on (as a reminder, these themes are access, education/advocacy, building community, and communication). We are currently developing a draft of objective and tactic language, which we hope to share with the full staff and the library board in the coming weeks. Staff committee members are doing an exceptional job engaging their departments in the planning process. I look forward to sharing a draft of our work with the board for feedback and discussion. Adult Services Department Report Prepared for the January 26, 2023 Meeting of the Iowa City Public Library Board of Trustees Jason Paulios, Adult Services Coordinator Adult Winter Reading Program We're just over a month into the Adult Winter Reading Program and we've already surpassed last year's sign-up and completion totals for teen and adult readers. As of January 15`h, we had nearly 300 signups (171 total in 2022) with 130 completions (101 for 2022) and 450 books logged. Many thanks to the Iowa City Public Library Friends Foundation for the financial support to allow us to offer the mugs, cocoa/tea, and prize books! Teen Programming Updates This winter Victoria has begun Outreach efforts with South East Junior High. She and Chelsea Sims, SEJH Teacher Librarian, gather weekly during an open student hour to offer crafts, book talks, and promote available library resources. This relationship building has paid off — we've had increased Winter Reading Program participation and are seeing these students showing up at ICPL events. One group of young writers even created picture books and presented at an ICPL Children's Storytime. This summer Victoria and the Interns spent many hours with the teens in the Koza Family Teen Center and noticed some young people showing up in worn and damaged clothing. They were also FAMILY S MONSOON ME WITH SATURDAY �� DEC�EMBER 3 � �� DN@-11AM STON ME ROOM helping teens prepare forjob interviews and knew that they'd need to have suitable clothes. An idea for a Little Free Closet was developed in response to these observations, staff put together a small "take what you need" clothes rack built from in-house curated donations. There is now a volunteer creating a sharable document with photos and sizes of available clothing pieces to better help match the pieces with those in need. This will allow staff to see what the inventory looks like with regards to specific sizes, will make it sharable with outside organizations like United Action for Youth, and be useful for a quick consult while at Outreach events. Digital Media Lab Updates The big news from the DML is that we now have a Cricut (pronounced "cricket") smart cutting machine. This tool allows users to create intricate cutout designs (either from their templates or a personal design) to make stickers, decals, iron-ons, paper cut-outs for cards/crafts. Stacey has created a detailed handout explaining the features and what the library provides. The cutter may be used during staffed DML sessions and patrons can make a reservation through icpl.org/cricut. Stacey's crafting nights continue to grow and January's event had people interested in making: • A corncob keychain —they were about to make a trip to South America and knew the custom was to bring gifts • A flying unicorn by a Grandmother for her Granddaughter Cricut examples - papercuts and iron -on Januarys Craft Night crowd 49 Community & Access Services Department Report Prepared for the January 26, 2023 Meeting of the Library Board of Trustees Sam Helmick, CAS Coordinator Public Relations & Marketing External communications significantly support the collections, services, and programming provided by the Iowa City Public Library. Sharing the good library news at service points, events, and outreach requires robust staff training and scripting. We rely on printed and virtual media to impart the value of physical and digital materials. Partnerships and collaborations enable us to enhance community goals with library resources and we enjoy connecting with journalists, radio personalities, and various community groups to relate new services, upcoming events, and the potential available with an Iowa City Public Library Card. Social media plays a role in our work to communicate the value of the Iowa City Public Library too. During his first two years at the Library, our PR Specialist, Manny, in concert with the Public Relations Team, the Graphics Team, Programmers, and Selectors, transitioned to an organic content model to promote library services. In the past, ICPL shared content from City Departments and partners but original content about services was infrequent. In the first year we grew from 175k engagements on Facebook to 1.2 million engagements. We imagined this success to be partly dependent on the captive digital audience developed during the height of pandemic closures, however, this year we continue to see growth in an era when social media use is declining. We find that our most popular posts involve content that speak to our mission and values but also provide a call to action to engage, visit, and check out from the library. By professional standards, in 2022 any engagement rate above 1 % was considered good; 0.5%-0.99% considered average; and below 0.5% engagement likely meant a realignment of messaging would be required. Iowa City Public Library's engagement clocked at 2.14%. I wish to applaud the work of the Coords, selectors, programmers, and our graphics and marketing staff who have learned new pathways and contributed content to support these achievements. Today. rve re honoring one of the most important members of ouralumnl h.re at i� id Wmpta gave nearly four decades 209 .. n, Mark History Abnth is an annual celebration of .chi.ve.ts by M.&Arn.ions and a tin. forrwvgmmngtharantral role in US History. 12524 im,re,>wn, Mack History Month is an annual wlehration of achievements by Mack Americana and a time for rac.Vi ing their antral note in Ua History. 12097 e,e, 10oft Most vnth no des nptionl 1,016.67%engagement a� 50 ICPL Bookmobile Friday stops have become routine service for our patrons. This extra time in the community enables us to add Hoover Elementary, Breckenridge, Lake Ridge Estates, and Ronald McDonald House as regular stops. The diversity of needs and interests, we see while serving the new stops exemplifies the broad and deep provision of services by the ICPL to our community. Heidi, Shawna, and Tom are working with Collection Services to reimplement the model of more Express/New items being available to those who utilize the ICPL Bookmobile. When the ICPL Bookmobile launched, it was marketed as an Express/New shelf on wheels. With Anne's guidance and support, these members of the Bookmobile Team supplement new purchases dedicated to the Bookmobile with extra copies of fresh materials in the Downtown Collection. Regular visitors have expressed great joy that their experience better mirrors the experience of those able to visit the Downtown Library with this change. For the first time ICPL Bookmobile has been invited to attend Freeze Fest, Kids Day at the Johnson County Fair, and the Community Leadership Kickoff. We are honored and delighted to partner at these events. "05 on the find Outreach Heidi began her new outreach series with the Community Food Bank. She was provided a table and space to connect with visitors. At her first visit, she engaged with 17 people, registered 4 people for a library cards, and provided information about family programming. Heidi observed that tools and resources in multiple languages would serve us well in the space. We will work with marketing and graphics to develop media to support communication and outreach. Mac will return to Emerson Point for lobby stop outreach. This outreach includes library card registration, tech help, and readers advisory. Our newest ICPL Outreach team member, Maggie, has accomplished orientation, circulation training, and is now responsible to facilitate our Jail and At Home services. We are delighted to continue with nine Deposit Collections which supply rich, ongoing access to library materials in various neighborhoods. With the addition of our new Outreach Page, we will explore opportunities for Farmers Markets, Diversity Markets, and other avenues which bring services directly to where patrons and potential patrons organically gather in the community. Respectfully submitted, Sam Helmick 51 Development Department Report Prepared for January 26, 2023 Meeting of the Iowa City Public Library Board of Trustees Katie Roche, Development Director Year-end fundraising analysis Comparing month of December fundraising by year: # of averag # monthly returned Total Total a gift recurring remittance Year #gifts $amt Outliers size gifts since Nov 1 $6500 2019 418 $84,013 Bazaar $200 15 NA Pandemic. 2020 324 $63,321 NO Bazaar $197 19 NA Pandemic cons. 25k Ephgrave gift ($84,489 without), Virtual 2021 356 $109,489 Bazaar $240 21 NA Leadership change,no fall Business Partner email, No craft 2022 269 $71,004 bazaar $267 20 80/51K "(Donating to the ICPL) is something that I have wanted to do in the past, but just haven't had the means to do. My daughter has a special disability and finds the library her safe place. She lives independently, works, and takes the bus everywhere. She visits the library quite frequently and checks out numerous items. My donation is my way of saying thank you. She loves the library!" This quote was collected by the ICPL Friends Foundation as part of a project working to gather impact statements from donors. success throuah 'Free Closet' Principal Financial By Libbie Randall Published: Jan. 6, 2023 at 6:03 PM CST IOWA CITY, Iowa (KCRG) - The Teen Little Free Closet at the Iowa City Public Library is made up of a selection of donated clothes that younger people in the community can use. But it's a more narrowed down selection than you might find at any local pantry or thrift store. The selection consists of button down shirts, blazers, tailored dresses. Candice Smith has donated several items to Teen Little Free Closet since it first started. As with many donors, she has carefully selected items from her closet that would be good to wear to a job interview, a professional internship, or even just an important event. "I think that's where some of us could come in with supplying some of those things that young people wouldn't be able to go out and get," said Smith. While it's open and available to anyone, the `closet' is mainly for teenagers in the area who might not have the opportunity to get the appropriate outfit for a certain occasion or event. 53 Victoria Fernandez with Iowa City Public Library, says she got the idea after interacting with the many different children who come through the teen center. "We help with resume and so we see teens in that job prospective process," said Fernandez. "We just heard that some of them didn't have the right pants, or didn't have the right shirt, and we knew this community would be responsive to that." She adds that they try to be intentional with the type of clothes they bring in. Teens can exchange some of their items for others within the closet, or they can browse and take what they need without needing to exchange. To further their service, they ask those in need a specific item to fill out these note cards. "If kids need a certain size of pants, then we will try and reach out. If kids need a button -up shirt, then we'll try to reach out about that too," said Fernandez. Several teenaged interns also actively work on this project. Fernandez says they help in getting the word out to the younger population. The closet is currently available on Fridays and Saturdays. For more information, click here. Copyright 2023 KCRG. All rights reserved. 54 tOt (6a3ette Iowa City youth practice activism inspired by Martin Luther King Jr. Students share fears about bills affecting LGBTQ students Grace King Jan. 16, 2023 6,00 am Harry Epstein, 18, opens the night Friday with a spoken word piece during an open mic session at the United Action for Youth Center in Iowa City. (Geoff Ste"fox.7he GazeYe) IOWA CITY — Harry Epstein, 18, practiced walking in the shoes of civil rights activist Martin Luther King Jr., speaking out against the "harmful' bills being proposed this month in the Iowa Legislature affecting gay and transgender youth. Epstein, a transgender girl and a senior at Iowa City High School, was one of a dozen youth who spoke Friday about lesbian, gay, bisexual, transgender and queer rights, racial and gender equality and gun violence at an open mic night at the United Action for Youth Center, a youth social services organization in Iowa City. The open mic night is part of a monthlong series to celebrate, educate and honor the life and legacy of King, sponsored by United Action for Youth and the Iowa City Public Library. The night was a way for youth to learn from the legacy and use their words to create change, said Victoria Fernandez of the Iowa City Public Library. Monday is Martin Luther King Jr. Day, a federal holiday that honors the civil rights icon who was assassinated in 1968. Kylie Buddin, with United Action for Youth, said in studying the life of King, they are learning how many acts during the civil rights movement of the 1960s "were not huge or major" individually by themselves. "Lots of small actions of good trouble lead to big change," Buddin said, quoting John Lewis, another one of the leaders of the civil rights movement. "The grand organizations were great, but simply showing up and sitting at a counter you weren't allowed at was a huge act that created big change," Buddin said, referring to the sit-in in 1960, when young Black students staged a sit-in at a segregated Woolworth's lunch counter in Greensboro, N.C. and refused to leave after being denied service. Students are writing letters to Gov. Kim Reynolds and other state leaders, voicing opposition to bills recently introduced related to gay and transgender youth. House File 8 specifies that schools cannot provide instruction or material on sexual orientation or gender identity to students in kindergarten through third grade. House File 9 would prohibit school districts from providing any accommodations intended to affirm a student's gender identity without written consent from the child's parent or guardian. Learn more about King Youth are invited to participate in free events this month held at the United Action for Youth Center, 355 Iowa Ave. in Iowa City, from 5 to 7 p.m. every Friday this month, in partnership with the Iowa City Public Library. The next event, on Jan. 20, will be about "creating." Students will take a field trip to the Stanley Museum of Art at the University of Iowa before returning to the United Action for Youth Center to create work inspired by the civil rights movement. The series will end Jan. 27, with an opportunity to serve. Students will learn about service projects during the civil rights movement and donate food that's being collected throughout the month to CommUnity Crisis Services and Food Bank in Iowa City. Comments: (319) 398-8411; grace.king@thegazette.com Things to do this weekend Barraza, Paris e ProQuest document link FULL TEXT It's not a bad weekend for country and rock fans in Iowa City to hear some of their favorite music without having to drive elsewhere. This weekend, check out country covers by an all -Iowan band or catch an experienced Rush cover band perform the legendary Canadian band's hits. Meanwhile, the indoor Johnson Co Market returns for shoppers looking to get their hands on locally made and sourced goods. Here four things to do this weekend in Iowa City. The Rush Tribute Project at the Englert Theatre Entering the scene in the late 1960s was the band Rush, soon to grow a devoted following for a career that spans decades. The Canadian progressive rock band's enduring legacy will be captured on Saturday night at the Englert Theatre with a performance from The Rush Tribute Project. The tribute band covers all of Rush's 40-plus years of discography, according to the band's agency SRO Artists. It's made up of Sean Jones, Bill Heck and Thomas Slawnik, whose been with the band since its start in 2013. Rush, comprised of Alex Lifeson, Geddy Lee and the late Neil Peart —who joined the band a few years after it formed —topped charts with songs like "Subdivisions," "The Spirit of Radio' and "Limelight." One of the band's more enduring songs, "Tom Sawyer," wasn't a chart topper upon its release though, according to Rolling Stone. With multiple platinum and gold albums, Rush was nominated for seven Grammy Awards and won numerous other awards through its career. The concert starts at 7:30 p.m. Visit the Englert Theatre's website to purchase tickets. Johnson Co Market at the Johnson County Fairgrounds This Sunday, visit the Johnson County Fairgrounds for a farmers and makers market. The Johnson Co Market will feature over 30 vendors this Sunday selling baked foods, coffee, handmade decor, meat, produce and more. Vendors include Lori Ann's Candies, the Cedar Rapids -based shop selling homemade chocolates and Grey Barn Farm LLC, an alpaca farm 20 miles outside Iowa City, that sells rugs made from the animals' fibers and socks. Also in attendance will be Ridgeview Farm from Ely, Laine's Bakery and Scrappy Turtle Designs, both based in Iowa City. South Side Street Foods, the newer Iowa City food truck that sells frybread, will sell coffee for shoppers. The market is from 11 a.m. to 2 p.m. It'll return on the following dates: Jan. 29 Feb. 12 and 26 March 12 and 26 April 16 and 30 page tor more Red Dirt Renegade at Wildwood Saloon Dubbing themselves the all Iowan outlaw country band, Red Dirt Renegade is taking the Wildwood Saloon stage Saturday. The band is made up of Chad E. Stutzman, Jason Boggs, Larry Beem, John Parrish and Jeffrey Stevens —all veterans of live music and of their respective instruments as evident by the number of years they've been in music, according to Red Dirt Renegade's website. Red Dirt Renegade covers music by Cody Jinks, Johnny Cash, Sturgill Simpson and more. The concert starts at 7 p.m. Visit Wildwood Saloon's website to purchase tickets in advance. Cat Extravaganza at Iowa City Public Library Cozy up with a feline friend at this unique event held at the Iowa City Public Library Saturday. Folks can visit the library between 3 p.m. and 5 p.m. and meet adoptable cats from Last Hope Animal Rescue. Last Hope Animal Rescue is a Cedar Rapids nonprofit that for nearly two decades has rescued animals for the purpose of finding them forever homes, according to their website. Groups of 10 will be admitted at a time to meet the cats, so be prepared for a wait if there are lots of people. Other activities include cat breed bingo with prizes, voting on Internet cat videos or making a cat craft. The activities will be held in meeting room A, B, C and D. Visit the Iowa City Public Library's website for information on Cat Extravaganza and other upcoming events. Paris Barraza covers entertainment, lifestyle and arts at the Iowa City Press -Citizen. Reach her at PBarraza@press- citizen.com or (319) 519-9731. Follow her on Twitter @ParisBarraza. DETAILS Subject: Bands; Public libraries; Theater Location: United States —US; Iowa City Iowa Publication title: Press - Citizen; Iowa City, Iowa First page: B.7 Publication year: 2023 Publication date: Jan 12, 2023 Section: Features Publisher: Gannett Media Corp Place of publication: Iowa City, Iowa Country of publication: United States, Iowa City, Iowa Publication subject: General Interest Periodicals —United States Source type: Newspaper Language of publication: English Document type: Feature ProQuest document ID: 2764127777 Document URL: https://www.proquest.com/newspapers/things-do-this- weekend/docview/2764127777/se-2?accountid=41433 Copyright: Copyright 2023 - IOWA CITY PRESS -CITIZEN -All Rights Reserved. Last updated: 2023-01-12 Database: U.S. North Central Newsstream Database copyright© 2023 ProQuest LLC. All rights reserved. Terms and Conditions Contact ProQuest the (6a3ette Indoor play spaces for Cedar Rapids and Iowa City preschoolers Find a place for your preschooler to burn off some winter energy =Erin Jordan Jan. 2, 2023 6:00 am, Updated: Jan. 9, 2023 10:00 am A child plays in an inflatable at Tot Time, an Iowa City Parks & Recreation program offered in Scanlon Gym in Iowa City. (Iowa City photo) IOWA CITY — If your preschooler is bouncing off the walls after too much sugar and not enough exercise, welcome to Iowa winter. For decades, the Iowa City Parks & Recreation Department has offered Tot Time, a low-cost indoor play program at Mercer Aquatic Center & Scanlon Gym on weekday mornings from early January through April. There, preschool age kids can wear themselves out with tricycles, inflatables, tumbling mats, play castles, slides, basketball hoop, balancing toys and a rotating list of activities, such as LEGO toys, coloring and Play -Doh. "It's one of the most popular programs we have," said Kate Connell, aquatics supervisor for the city. "It's really fun and it's always pretty busy." Tot Time is unique in that it is hosted in a public space at a fairly lost cost — $1 per child — which lowers the barrier to participation. The admission cost allows Matt Eidahl, assistant recreation superintendent, to replace worn items and add new toys and inflatables every year, Connell said. Tot Time is a great place for kids to try out new toys their parents may want to buy for home use, she added. "We try to have enough diversity so there are different things for kids and their preference for play," she said. "There's a little bit of everything." The program gives young kids a chance to develop gross motor skills, get exercise and socialize with other children. It also provides a place for parents to meet up, sit on provided bleachers and socialize while their children play safely. The program is from 9:30 to 11:30 a.m. Monday through Friday, Jan. 9 through April 28, excluding Jan. 16 and the week of March 13. On Thursdays, the Iowa City Public Library Bookmobile is parked outside Tot Time from 9:45 to 10:15 a.m. for parents and children to pick up or return books, DVDs and other materials. Iowa City also offers Tot Play Parties, in which parents can rent out the Tot Time space and toys for costs ranging from $100 and $135. For more information, call the Parks & Rec customer service desk at (319) 356-5100. Drop -in indoor play spaces for young kids in the Corridor Tot Time: Open weekdays from 9:30 to 11:30 a.m. Jan. 9 to April 28, excluding holidays. Cost is $1 per child, for kids 6 and under. Address: Iowa City Scanlon Gym at 2701 Bradford Dr., Iowa City North Liberty Community Center play area; Free, small indoor play space open weekdays 8 a.m. to 8 p.m., weekends 8 a.m. to 6 p.m. Address: 520 W. Cherry St., North Liberty Coral Ridge Mall play area: Free children's play area near Barnes & Noble open during mall hours. Address: 1451 Coral Ridge Ave., Coralville Iowa Children's Museum_ Open for all ages, Tuesday to Sunday from 10 a.m. to 6 p.m. Admission is $10 for children and adults, $9 seniors. Address: 1451 Coral Ridge Ave., Coralville Play Cafe: Open to kids 6 and younger (older siblings can come to help) Wednesday through Saturday 9 a.m. to 1 p.m. Regular admission is $6 per child. You can buy a 10-play punch card for $50. Address: 143 Marion Blvd. Suite A, Marion Synergy Gymnastics: Open gym for kids Tuesday and Wednesday from 11:15 a.m. to 12:15 p.m. and Thursday from 3 to 4 p.m. Cost is $8 cash or $9 credit per child. Address: 455 Herky St., North Liberty Twisters Gymnastics_ Parent/Tot open gym Wednesday 11 a.m. to noon, Fridays from 2 to 3 p.m. or 3 to 4 p.m. $6 per child. Address: 4625 Tower Terrace Rd. NE, Cedar Rapids Fun Station: Play maze open Tuesday through Saturday 10 a.m. to 8 p.m., Sunday 11 a.m. to 6 p.m. $11.99 per child, $3 on Wednesdays. Address: 200 Collins Rd. NE, Cedar Rapids The Shell, Indoor Play Space_ Free play for kids 6 and under 9:30 a.m. to 12:30 p.m. Monday to Friday, $10 per child. Address: 4625 Tower Terrace Rd. NE, Cedar Rapids AirFX_ Offers Junior Jumpers for kids 6 and under, Thursday to Sunday from 9 to 11 a.m. Cost is $8 per child, parents can jump for free. Address: 1100 N. 18th Ave., Hiawatha Sky Zone: Little Leapers is for kids 6 and under, Sunday 9:30 to 11:30 a.m. $14.99 for one child and adult. Address: 5515 Council St. NE, Cedar Rapids Defy Iowa City: KidJump is for kids 6 and under. Ninety -minute passes are sold for $15.99 (for one child and parent) from 10 to 11 on weekdays. Address: 851 Highway 6 East, Suite 102, Iowa City Comments: (319) 339-3157; erin.jordan@thegazette.com Iowa City Public Library Board of Trustees Meeting Minutes December 15, 2022 2nd Floor - Boardroom Regular Meeting - 5:00 PM Carol Kirsch - President Tom Rocklin - Vice President DJ Johnk - Secretary Claire Matthews Robin Paetzold John Raeburn DRAFT Hannah Shultz Dan Stevenson Members Present: DJ Johnk, Carol Kirsch, Claire Matthews, Robin Paetzold, John Raeburn, Tom Rocklin, Hannah Shultz. Members Absent: Dan Stevenson. Staff Present: Elsworth Carman, Anne Mangano, Jen Miller, Jason Paulios, Angie Pilkington, Katie Roche. Guests Present: None. Call Meeting to Order. Kirsch called the meeting to order at 5:02 pm. A quorum was present. Approval of December 15, 2022 Board Meeting Agenda. Johnk made a motion to approve the December 15 Meeting Agenda. Shultz seconded. Motion passed 7/0. Public Discussion. None. Items to be Discussed. None. Staff Reports. Director's Report. Carman thanked Paetzold and Raeburn for participating in Inservice Day. Carman appreciated the hard work from the Inservice Day committee and felt it was a successful day. Kirsch noted she was absent and would like to see highlights from the day. Carman shared the annual Council Meeting to review budget requests will be January 7th. This year Carman will outline the impacts of inflation on a flat budget request for public services. Kirsch shared the Finance Committee will meet before the next Board meeting. Matthews asked how the Board can better support the Library given recent events in the Meeting Rooms. Carman discussed creating guidance documents for staff but that so far, the Leadership Team has been able to step in when needed. Carman doesn't want staff to feel overwhelmed or be alone in decision making. Kirsch If you will need disability -related accommodations in order to participate in this meeting, please contact Jen Miller, Iowa City Public Library, at 379-887-6003 orjennifer-miller@icpLorg. Early requests are strongly encouraged to allow sufficient time to meet your access needs. asked about the disruption at the recent refugee program. Carman felt the intentional disruption was inappropriate but staff were able to react appropriately. After the people causing a disruption were removed there were no further incidents. Paetzold commented there were two viewpoints: what was streamed, and what was seen in the room. The placement of the cameras affects the viewpoint. Johnk wondered how alert ICPL should be to any potential activity hosted at the Library getting disrupted if the theme of the activity was not the reason for the disruption. Carman shared the players involved were repeat offenders and doesn't believe the content of the program was the cause. Carman was proud of how staff handled the situation and wants to do training with staff before the next Drag Queen Storytime. Calling the police is not the first reaction to problem behavior in the Library but in this instance, Carman felt the police were exceptional partners and communicated that to the Chief. Kirsch witnessed impressive behavior from the police at the Free Lunch program. Rocklin found Carman's email useful and hopes the situation isn't a trend but doesn't believe it was a terrible thing. Kirsch was interested to see if the event will affect attendance at the next Drag Queen Storytime. Raeburn asked if anyone was handcuffed or summoned. Carman called the police and asked them to remove a patron not complying with staff requests however another patron was removed by the police. Carman said it was not a graceful process but the police did a good job of expediting it. Kirsch asked what prompted the EPA update. Carman responded that an EPA representative reached out to the Library. Carman shared that there has been air quality testing done at ICPL previously. Carman ran this agreement by legal and the building manager and both felt it would be good information to have. Carman brought it to the Board for their input. Matthews said it wouldn't hurt to have the information. Discussion about previous businesses at ICPL location ensued. Carman shared there is no cost for testing but if anything is found a budget amendment could be requested, if needed. Departmental Reports. Children's Services. Pilkington reminded Trustees to sign up for the Winter Reading Program. Pilkington shared there was collaboration between Teen Librarian Victoria Fernandez and teens who did a Saturday Storytime that was really good. The kids were engaged, sang, dance, and shared their own Storytime. Kirsch asked if the OakNotes Choir was well received. Pilkington said yes with 175 happy attendees. The Downtown District Elf Hunt has had 700 forms turned in/attendees. Collection Services. Kirsch and Raeburn said Mangano's report was a terrific explanation of a terrible situation. Mangano shared the American Library Association is having a forum on best practices. Raeburn asked if there were antitrust issues and Mangano agreed there were. Raeburn asked if ALA is doing anything. Mangano said ALA is lobbying Congress and there have been hearings but the discussion has been shut down so far. Matthews felt publishers would make more money if they had a reasonable price structure that wasn't prohibitive. Matthews felt there isn't an overlap of customers not buying books if they can't get that book at a library. Mangano shared staff grapple with how much to spend on big hit items with 6-8 month waiting periods. Kirsch noted half of the collection budget is going to digital content and asked if spending matched circulation use. Mangano believed only 10-20% of circulation is from digital materials. Paetzold felt lower prices wouldn't help publishers and that patrons don't understand the cost of checking out digital materials. Libraries as an industry haven't communicated the problem and that affects community perceptions of Libraries being ineffective. Paetzold shared Netflix's ownership of materials means that parts of society will never have access to those materials and wondered how to communicate the democratic aspect of libraries. Mangano shared this was a discussion point for Strategic Planning at Inservice Day and hopes to address this with marketing and editorials. Mangano explained libraries appear to not manage resources well but in actuality libraries are hampered by issues the general community doesn't understand or know of. Patrons often want to know why digital items aren't available immediately. Paetzold asked if a consortium could be built to tackle this. Mangano said if all public libraries stopped buying digital materials it could be effective but it would block public access, a main value of libraries. Paetzold believes this will continue to be a problem and If you will need disability -related accommodations in order to participate in this meeting, please contact Jen Miller, Iowa City Public Library, at 319-887-6003 orjennifer-miller@icpLorg. Early requests are strongly encouraged to allow sufficient time to 64 meet your access needs. we haven't communicated this on a local or national level. Roche suggested the Friends Foundation could advocate for the initiative. Johnk said this is a money pinching issue which affects patrons and if proposed through that lens to the Friends Foundation, it would be a perfect marriage. Paetzold said the problem is not only a money issue but also an access issue across economic classes. Mangano shared libraries have been baked in the cake of American democracy and this is the first time we are hearing publishers openly against them. Paetzold was in support of the Library Board partnering with staff on this issue. Kirsch thinks the key to solving the problem is having all libraries on board. IT. Palmer absent. Kirsch said the IT report was educational. Development Report. Roche said The Window is set to be mailed 12/16/22. Roche noted slight changes were made to donation forms such as adding OR codes to attract younger donors. The Development team created a call for action to help people understand, engage, and encourage monthly donating. Roche would prefer donations come directly to the Foundation and not through Iowa Shares but noted Iowa Shares is an opportunity for payroll deductions. Rocklin wondered what purpose giving levels serve. Roche explained they allow people to imagine and aspire to another level of giving. Roche shared the giving levels were recently updated to allow $10 recurring gifts and increased the highest level to $2,500. Roche has found when the highest -level donations are increased donations tend to go up. Johnk inquired about donation matching with local employers. Roche added a line in donation form for donors to mark if their employer matches donations. Miscellaneous. None. President's Report. None. Announcements from Members. Rocklin attended the City's Open Records and Open Meetings webinar and slides are available. Rocklin shared it was presented by the Iowa League of Cities. Their understanding of how to count a quorum was different than the understanding of our city attorney. The Iowa League of Cities counts virtual attendance towards a quorum. Paetzold thinks Iowa City is the only city interpreting it that way. Shultz is on a Johnson County Council and they count virtual attendance towards a quorum. Kirsch feels there is value in attending in person meetings because discussion participation is stronger. Paetzold supported virtual attendance for encouraging a more diverse Library Board. Matthews asked about the Trustee vacancy. Carman shared applications close January 3rd. Paetzold shared the Library Board can't give input on selection of Trustees and City Council appoints the selected candidate. Kirsch shared the City Council packet has applications in it. Committee Reports. None. Communications. Kirsch commented the article on Comics and Cookies is intriguing. Consent Agenda. No changes were suggested to the November Board Minutes or Disbursements. Kirsch noted background checks are $40 per check. Carman shared background checks are done for all staff and volunteers. Rocklin made a motion approve the Consent Agenda. Johnk seconded. Motion passed 7/0. Set Agenda Order for January Meeting. No changes were proposed to the January schedule. The Finance committee will meet before the January Board meeting. Adjournment. Kirsch adjourned the meeting at 5:36 pm. If you will need disability -related accommodations in order to participate in this meeting, please contact len Miller, Iowa City Public Library, at 379-887-6003 orjennifer-miller@icpLorg. Early requests are strongly encouraged to allow sufficient time to meet your access needs. 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