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HomeMy WebLinkAbout02-09-2023 Agenda Packet Thursday February 9, 2023 5:30 p.m. Emma Harvat Hall City Hall IOWA CITY HISTORIC PRESERVATION COMMISSION Thursday, February 9, 2023 City Hall, 410 E. Washington Street Emma J. Harvat Hall 5:30 p.m. Agenda A) Call to Order B) Roll Call C) Public discussion of anything not on the agenda D) Review of the 2023 Historic Preservation Commission Work Plan E) Review of the draft 2022 Certified Local Government Annual Report F) Report on Certificates issued by Chair and Staff Minor Review –Staff review HPC23-0003: 533 South Lucas Street – Governor-Lucas Street Conservation District (basement window replacement and egress window installation) G) Consideration of Minutes for January 12, 2023 H) Commission Information I) Adjournment If you will need disability-related accommodations in order to participate in this meeting, please contact Jessica Bristow, Urban Planning, at 319-356-5243 or at jessica-bristow@iowa-city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Iowa City Historic Preservation Commission City Hall, 410 E Washington Street, Iowa City. IA. 52240 Memorandum Date: February 2, 2023 To: Historic Preservation Commission From: Jessica Bristow, Historic Preservation Planner Re: 2023 Work Plan The State Historic Preservation Office (SHPO) requires the Commission to submit a Work Plan annually as part of our Certified Local Government agreement. For the past two year’s work plans an effort had been made to align the work with the broader goals of the City Council as outlined in the Strategic Plan. The current work plan was aligned to the new strategic plan adopted by the new council. Iowa City Historic Preservation Commission City Hall, 410 E Washington Street, Iowa City. IA. 52240 2023 Historic Preservation Work Plan DRAFT The Historic Preservation Commission annually updates its work plan. This is the third year of aligning our plan with the City Council’s Strategic Plan. Ongoing work is work that the commission regularly engages in. Short-term goals are designed to address issues this year or next. Long-term goals are designed for the next 5 years. Iowa City Historic Preservation Commission City Hall, 410 E Washington Street, Iowa City. IA. 52240 Value: Climate Action Good preservation is about using the least invasive measures first and then working up to removal and replacement only if necessary. This tactic values embodied energy and minimizes construction waste. Ongoing Work One of the fundamental principles of historic preservation is to preserve, reuse, and adapt rather than demolish and create waste. Our work and previous commission’s work has kept immeasurable tons out of landfills. Continue to advocate that embodied energy is worth valuing. While what we’ve saved from landfills is immeasurable, embodied energy in existing materials is still measurable. Continue education efforts that energy efficiency, repair, and maintenance of older homes looks different than modern structures. Homes built before WWII were designed to be naturally efficient. Repair over replacement was prioritized. Short Term Goals Contribute to the discussion on demolition. As the Climate Action Commission considers how to deal with demolition, we should contribute, and so should other commissions. Long Term Goal Develop a disaster preparedness guide for preservation. As the effects of climate change manifest themselves in more natural disasters, we need to be prepared. The 2020 derecho, followed the 2008 floods, and the 2006 tornado. The City earned national awards for its work around the 2006 tornado. The commission and city staff should develop a playbook for when a disaster hits (because one will again). The goal would be to more rapidly know how to provide support to those dealing with a disaster. Value: Social Justice, Racial Equity, and Human Rights Many structures highlight Iowa City’s history, uneven as it has been, as a leader in the struggle for these values. Because of past preservation efforts, many of these structures are preserved to tell the story of these fights. The church that held a dance for gay men that was raided by law enforcement is still standing. The first legal abortion clinic in Iowa City has been preserved, tucked away in the Brown Street Historic District. A house on Iowa Avenue that was refuge for freedom seekers and abolitionist John Brown is just a few doors down from the Iowa Federation of Women’s home that housed Black women as they attended the University of Iowa. The home of Emma Haddock, the first woman to practice law in Federal Court, stands on Washington Street. Ongoing work Identifying opportunities to highlight Iowa City’s history as a leader on these issues and preserve the stories and structures. Iowa City’s history is rich with the long fight for these Iowa City Historic Preservation Commission City Hall, 410 E Washington Street, Iowa City. IA. 52240 values. We should identify those stories and preserve structures that represent those efforts. Particularly as structures from the 1960s and 1970s become historic. Short Term Goal Partner with Parks and Recreation Commission, Public Art Commission, Lucas Farms Neighborhood, and other community organizations to make Oak Grove Park a public space that honors the site’s heritage. The park, originally owned by the railroad, was home to many Mexican immigrants who lived in company-owned housing, old boxcars. Many of those immigrants moved into the surrounding neighborhood. When the City sold Elm Grove Park, near the Johnson County Administration Building, it bought the land where Oak Grove Park now sits. The park is currently scheduled for major renovation in 2026 or 2027 which provides plenty of time for us to investigate outside funding sources and develop a community plan that makes it a public space both for the neighborhood but also the City. Value: Partnership and Engagement The Commission, as a Certified Local Government, is the place for intergovernmental relations success. We work with SHPO and the National Parks Service, who oversees historic sites across the country. We also are trying to engage cross-departmentally with other commissions where our work overlaps. Ongoing work Annual Historic Preservation Awards: The annual awards program highlights successful preservation work within the community and the expertise of contractors and consultants. As one of the Commission’s main forms of community outreach, the awards are a high priority every year and attract an audience of about 100 people. We will continue to partner with Johnson County Historic Preservation Commission. Short Term Goal Ask for feedback on our partnership proposal with the Iowa City Downtown District on our joint proposal for opt-in incentives for local landmarks in commercial zones. Continue to work with the Downtown District to consider and evaluate proactive ways to preserve commercial buildings. Continue to advocate for the preservation of the Montgomery-Butler House. As background, in 1998, as part of a Memorandum of Agreement for the development of the new water plant, the City mothballed the Montgomery/Butler House, a significant historic resource, until funds could be found to address the building. In territorial Iowa, new Black residents had to secure a bond from white residents. The Butlers signed them for the first Black family to move to Iowa City. Impact Area: Housing and Neighborhoods Many older neighborhoods, that are now historic districts, were designed with mobility, neighborhood commercial nodes, and a variety of housing types for all income levels in one Iowa City Historic Preservation Commission City Hall, 410 E Washington Street, Iowa City. IA. 52240 neighborhood. One of the key pieces of our work is protecting healthy neighborhoods. Many of the districts were developed out of a response to unhealthy developments in these areas that motivated the neighborhoods to take action. We help provide stability and provide a platform for reinvestment. Ongoing Work Historic Preservation Fund. With the implementation of the fund in FY 2018, the Fund has approved 28 grants or loans improving 25 properties. This is a popular program which has helped property owners maintain the historic character of their properties and has helped keep valuable material out of the landfill. Recently the annual budget was increased from $40,000 to $42,000. Be ready to partner with neighborhoods interested in historic preservation. There’s been some interest in the past, particularly the Lucas Farms-Kirkwood Avenue area with reconnaissance surveys and our job is to be ready and willing partners. Long Term Goal Work to get form-based code for areas that are adjacent to or are surrounded by historic districts. The exchange between the public and developers in form-based code is that the code would allow for different uses which the public would need to accommodate, but in turn they would get more certainty about community values such as walkability and the look and feel of the neighborhood. Developers get more flexibility in use in exchange for requirements in form. The areas that are adjacent to, or surrounded by, historic districts often are areas where development disagreements happen. Form-based code in these areas would help reduce some of that friction and would align with goals set by council and staff. Preserve our Heritage Our history belongs to all of us. We owe it to ourselves and future generations of Iowa Citians that we preserve the physical aspects of this history and make sure our shared history isn’t forgotten. This work often encompasses multiple areas of the priorities set by Council. Our shared heritage is worth preserving as its own goal. But it also aligns with the values, particularly around climate action. Short-Term Goals Summit Street Monument: In 2019 the consultant, Atlas Preservation, completed the “Summit Street Monument Assessment and Conservation Options Plan” that was financed in part through a Certified Local Government Grant. Given the ongoing deterioration of the monument, the Commission will review the options and recommend an appropriate action to the City Council. Sanxay-Gilmore House. The University had a plan to move, restore, and use this house. It no longer does. Continue to work with the University and explore options to save the oldest house in the original city boundaries. Iowa City Historic Preservation Commission City Hall, 410 E Washington Street, Iowa City. IA. 52240 Update of the College Green Historic District: In 2016, the Commission approved the relocation of the Houser-Metzger House from 422 Iowa Avenue to 623 College Street where the contributing structure had been damaged beyond repair by fire and water. In order for the relocated house to be considered contributing to the Historic District, an amendment to the National Register-listed district is required as a first step. This amendment will be reviewed by the Commission following revision by staff and the District representative. Update of the Iowa City Preservation Handbook Maps: The most recent version of the handbook was updated in 2010 and does not include several recent changes and needs to be reviewed for accuracy. Since many properties have changed status (for example, a non-contributing property has become contributing because of siding removal and porch rehabilitation) in the past ten years, the maps, which are the basis for review-type, application of exceptions, and in some cases eligibility of the Historic Preservation Fund, are outdated. The full Commission would review and approve updated maps. 2040 Waterfront Drive Intensive Survey: Funded in part through a Certified Local Government Grant, an intensive survey of the property at 2040 Waterfront Drive was completed. The final document will be provided to the Commission and the property owner for their review in the coming months. Long Term Goals Evaluation of Mid-century Modern Housing Stock: Since these properties have reached historic status, Commissions across the country are developing plans for how to evaluate them. In Iowa City, many of the areas where they are concentrated have not been reviewed but could begin with reconnaissance-level surveys in future years. Increased Digital online presence: The City has valuable resources and information on historic properties in several different formats. Currently the ability for the public to access this information is dependent upon the format of the information. Digitizing hardcopy information and combining it with existing digital information in a searchable online database would make this information about city history more available for property owners and researchers. Iowa City Historic Preservation Commission City Hall, 410 E Washington Street, Iowa City. IA. 52240 1 Memorandum Date: February 2, 2023 To: Historic Preservation Planner From: Jessica Bristow, Historic Preservation Planner Re: Draft Annual Report Review A draft of the annual report, due to the State Historic Preservation Office on February 28, 2023, is attached for Commission review. The attachments are not yet included. If Commissioners have corrections or information to add to the report, staff requests that the information is provided at the February 9 Commission meeting or by email to staff by Tuesday February 14, 2020 for inclusion in the report. 2/2/23, 1:21 PM State Historical Society of Iowa - SlideRoom - Submission https://iowahistory.slideroom.com/#/Submission/wizard/6467094/complete 1/24 State Historical Society of Iowa 2022 CLG Annual Report Jessica Bristow 410 Washington Street Iowa City, IA 52240, United States 319-356-5243 jessica-bristow@iowa-city.org * indicates a required field NOT SUBMITTED Reviewers cannot see your material until you submit your application. Once you have finished the last step, you will receive a confirmation message and ID number. Forms Edit Certified Local Government Annual Report Under the CLG Agreement with the State, local governments and their historic preservation commissions are responsible for submitting an annual report documenting the commission’s preservation work and that they have met the requirements of the CLG program. This annual report is also an important tool for your commission to evaluate its own performance and to plan for the coming year. We look forward to hearing from each CLG this year! 1. Name of the city, county, or land use district: Please choose the name from the drop down table. 2/2/23, 1:21 PM State Historical Society of Iowa - SlideRoom - Submission https://iowahistory.slideroom.com/#/Submission/wizard/6467094/complete 2/24 Iowa City Historic Preservation Commission 2. Did your commission undertake any survey, evaluation and/or registration/nomination projects in this calendar year? CLG Standards are in your local government's Certified Local Government (CLG) Agreement and the National Historic Preservation Act: 1) The CLG shall maintain a system for the survey and inventory of historic and prehistoric properties in a manner consistent with and approved by the STATE. 2) The CLG will review National Register nominations on any property that lies in the jurisdiction of its historic preservation commission. Please upload any Iowa Site Inventory Forms or other survey materials produced during the year. Please do not upload any projects that were funded with a CLG or HRDP grant, mandated by the Section 106 review and compliance process, or National Register nominations as we already have these documents in our files. no 3. Were any National Register of Historic Places (NRHP) properties in your jurisdiction altered, moved, or demolished in this calendar year? yes 3.1. Please identify the property (historic name and address) and the action (altered, moved, demolished). 36 NRHP properties are known to have been altered in 2022, based on project approval by the Iowa City Historic Preservation Commission and/or staff. Most of these properties are located within National Register Historic Districts which are also local historic districts. The list does not include repair projects that were issued a Certificate of No Material Effect, interior alterations, or work on non-contributing outbuildings. Any work that occurred in the Melrose Historic District or the Iowa City Downtown Historic District, which are not locally-designated historic districts, are not included here unless they are individual local landmarks because they are not under the Commission’s purview. 401 Brown Street – Brown Street Historic District (rear deck flooring and stair replacement) 529 Brown Street – Brown Street Historic District (front door replacement) 728-730 Brown Street – Brown Street Historic District (sliding doors replaced with French 2/2/23, 1:21 PM State Historical Society of Iowa - SlideRoom - Submission https://iowahistory.slideroom.com/#/Submission/wizard/6467094/complete 3/24 doors) 815 Brown Street – Brown Street Historic District (garage construction) 109 East College Street – Iowa City Downtown Historic District (commercial signage- door and storefront changes) 111 East College Street – Iowa City Downtown Historic District (door and storefront changes and commercial signage) 113 East College Street – Iowa City Downtown Historic District (commercial signage) 121 East College Street – Iowa City Downtown Historic District (commercial signage) 123 East College Street – Iowa City Downtown Historic District (commercial signage) 529 East College Street – College Green Historic District (chimney removal, roof material replacement and remaining internal gutter removal) 1027 East College Street – East College Street Historic District (roof material replacement) 1110 East College Street – East College Street Historic District (rear addition demolition and new rear addition construction) 1113 East College Street – East College Street Historic District (new foundation and curb for barn/garage) 308 East Davenport Street – Gilbert-Linn (Northside) Historic District (removal of Yankee gutters and roof material replacement) 1415 Davenport Street (Rose Hill) – National Register Landmark (new small outbuilding) 324 Fairchild Street – Gilbert-Linn (Northside) Historic District (rear deck addition and alteration of entry stoop with added entry canopy) 422 Grant Street – Longfellow Historic District (rear deck replacement) 513 Grant Street – Longfellow Historic District (rear deck construction) 523 Grant Street – Longfellow Historic District (roof material replacement) 737 Grant Street – Longfellow Historic District (rear stoop and step replacement) 810 North Johnson Street – Brown Street Historic District (solar array installation) 829 Kirkwood Avenue – National Register Landmark (garage demolition and new garage construction) 730 North Linn Street – Brown Street Historic District (front step replacement) 26 East Market Street – Nation Register landmark (reconstruction of internal gutter system) 607 Oakland Avenue – Longfellow Historic District (roof material replacement) 623 Oakland Avenue – Longfellow Historic District (screened porch addition and door and window changes) 721 Oakland Avenue – Longfellow Historic District (deteriorated siding replacement on rear addition) 619 Ronalds Street – Brown Street Historic District (Yankee gutter removal and roof material replacement) 803 Roosevelt Street – Longfellow Historic District (front stoop and step reconstruction) 727 Rundell Street – Longfellow Historic District (solar panel installation) 228 South Summit Street – National Register Landmark (new balcony railings) 411 South Summit Street – Summit Street Historic District (garage demolition and new 2/2/23, 1:21 PM State Historical Society of Iowa - SlideRoom - Submission https://iowahistory.slideroom.com/#/Submission/wizard/6467094/complete 4/24 garage construction) 508 South Summit Street – Summit Street Historic District (door and window changes to addition) 431 North Van Buren Street – Gilbert-Linn (Northside) Historic District (deteriorated window replacement) 1011 Woodlawn Avenue – Woodlawn Historic District (demolition of front porch and porch roof following fire) 1033 Woodlawn Avenue – Woodlawn Historic District (solar panel installation) 4. Does your local government designate local landmarks or local districts? IMPORTANT: Most local governments do not have a program for local designation. If you have questions about whether you have a local designation program or not, please contact the CLG Coordinator at historic.preservation@iowa.gov before you complete this section. Yes 5. If you answered yes to the previous question, in this calendar year, what properties did your city place on its list of locally designated historic landmarks and/or historic districts? Please provide the historic name and address of each property IMPORTANT: Most local governments do not have a program for local designation. If you have questions about whether you have a local designation program or not, please contact the CLG Coordinator at historic.preservation@iowa.gov before you complete this section. REMINDER: Before local districts are designated by your city council, you must send the local nomination to the SHPO for review and comment. Please allow at least 45 days for review before the nomination is scheduled for city council review. The SHPO review takes place after your commission has approved the local district nomination and BEFORE it is placed on the city council's agenda. John and Anna Vrchoticky Prybil Cottage, 937 East Davenport Street 5.1. Please attach a copy of the final designation nomination(s) and ordinances(s) for these properties ordinance 22 4890 landmark 937 Davenport.pdf 6. In this calendar year, what were the actions to revise, amend, change, or de-list a locally designated property? Please provide the name and address of the property(ies) and the action. If no action was taken, enter N/A 2/2/23, 1:21 PM State Historical Society of Iowa - SlideRoom - Submission https://iowahistory.slideroom.com/#/Submission/wizard/6467094/complete 5/24 25 local designated properties are known to have been altered in 2022, based on project approval by the Iowa City Historic Preservation Commission and/or staff. Most of these properties are located within local Conservation Districts but there are also some local landmarks not listed in the National Register. The list does not include repair projects that were issued a Certificate of No Material Effect, interior alterations, or work on non- contributing outbuildings. 817 East Bloomington Street – Goosetown/Horace Mann Conservation District (skylight installation) 823 Bowery Street – Governor-Lucas Street Conservation District (rear deck construction) 1531 Center Avenue – Dearborn Street Conservation District (front step and railing replacement) 426 Church Street – Goosetown/Horace Mann Conservation District (synthetic siding removal and repair of original wood siding and trim) 814 Church Street – Goosetown/Horace Mann Conservation District (rear deck construction) 502 Clark Street – Clark Street Conservation District (removal of existing rear addition and construction of new addition and deck) 505 Clark Street – Clark Street Conservation District (garage wall repairs and door replacement) 706 Clark Street – Clark Street Conservation District (second floor window replacement) 930 East College Street – front porch wall repair and reconstruction and concrete floor replacement) 701 East Davenport Street – Goosetown/Horace Mann Conservation District (reconfiguration of façade at front porch of historic building- removing unsympathetic remodel) 732 East Davenport Street – Goosetown/Horace Mann Conservation District (synthetic siding removal and siding and trim repair and installation) 914 Dearborn Street – Dearborn Street Conservation District (front balustrade replacement) 225 North Governor Street – Goosetown/Horace Mann Conservation District (rear deck construction) 520 South Governor Street – Governor-Lucas Street Conservation District (solar panel installation) 638 South Governor Street – Governor Lucas Street Conservation District (rear addition and front door relocation 2525 Highlander Place – Local Landmark (entrance canopy reconstruction and guest room window replacement) 525 Iowa Avenue – College Hill Conservation District (side stoop and step replacement) 713 Iowa Avenue – College Hill Conservation District (window replacement, new rear step railing, all repairs following vandalism and protests ) 918 Iowa Avenue – College Hill Conservation District (rear stoop and step replacement) 2/2/23, 1:21 PM State Historical Society of Iowa - SlideRoom - Submission https://iowahistory.slideroom.com/#/Submission/wizard/6467094/complete 6/24 610 North Johnson Street – Goosetown/Horace Mann Conservation District (handrail installation) 326 North Johnson Street – Goosetown/Horace Mann Conservation District (rear stoop and step construction) 516 South Lucas Street – Governor-Lucas Street Conservation District (rear pergola addition) 517 South Lucas Street – Governor-Lucas Street Conservation District (front step replacement) 845 Maggard Street – Clark Street Conservation District (rear deck construction) 837 South 7th Avenue – Dearborn Street Conservation District (exterior door and 2nd floor stair removal) 7. Has your city or county passed other ordinances that directly or indirectly affect historic preservation? yes 7.1. If yes, please provide a copy of the ordinance with the date the ordinance(s) was reviewed and commented by SHPO Code cleanup ordinance and SHPO Correspondence.pdf 8. Did your city, county, LUD or its historic preservation commission undertake any of the following activities in this calendar year? Please think broadly about this question and include any activity (small or large) that facilitated historic preservation in your community. This is your opportunity to boast about your accomplishments and get credit for the great work you do! CLG Standards found in CLG Agreement and National Historic Preservation Act: 1) The CLG will enforce all appropriate state and local ordinances for designating and protecting historic properties. 2) The CLG shall provide for adequate public participation in the local historic preservation programs. a. Historic preservation planning. Examples include the development or revision of an preservation plan, development of a work plan for your commission, etc.|b. Provided technical assistance on historic preservation issues or projects. Examples include working with individual property owners, business owners, institutions to identify appropriate treatments and find appropriate materials, research advice, etc.|c. Sponsored public educational programming in historic preservation. Examples include training 2/2/23, 1:21 PM State Historical Society of Iowa - SlideRoom - Submission https://iowahistory.slideroom.com/#/Submission/wizard/6467094/complete 7/24 sessions offered to the public, walking tours, open houses, lectures, Preservation Month activities, etc. 8.1. Describe the city, county, LUD, and/or historic preservation commission's historic preservation planning activities in this calendar year. For the 2022 Calendar year, the workplan was again organized to align with the Commission’s goals and accomplishments with the Strategic Plan adopted by the City Council. The new work plan includes both continued goals and new project with actions more fully developed so that progress can be achieved. 8.2. Describe the city, county, LUD, and/or historic preservation commission's assistance on preservation issues or projects in this calendar year. Please be specific (address(es) of property(ies), what was the issue(s), what technical assistance was provided?. Planning staff provides technical and design assistance to application for Historic Review. The applicants are encouraged to meet with staff well ahead of time in the project planning process, prior to submitting an application, to discuss their projects. In 2022 the number of inquires continued at previous high levels despite the lack of contractors to complete projects. In 2020 we had 248 inquiries, in 2021 a high of 274 inquiries and in 2022, we had 246. From these initial inquires, in 2022 staff received and processed 89 applications plus four from the previous years that had been on hold. This is a decrease from the all-time high of 118 for 2021 but equivalent with the prior two years. Staff continued to implement the Preservation Fund which was launched July 1, 2017. The Preservation Fund provides $5,000 matching grants or no-interest loans to property owners for eligible exterior work on historic properties in Historic or Conservation Districts or on Local Landmarks. The budget provides funding for 8 projects per fiscal year. In the 2022 calendar year, 9 projects were approved. To date, we have approved 43 funding projects on 36 properties. The Commission approved a letter of support, written by the Commission Chair, for the Iowa City Downtown District’s designation as a Cultural and Entertainment District. Staff worked with developers on preliminary ideas for a development including a portion of the Brown Street Historic District. Staff also worked with the non-profit owners of three landmark buildings to facilitate major repairs to their buildings. 2/2/23, 1:21 PM State Historical Society of Iowa - SlideRoom - Submission https://iowahistory.slideroom.com/#/Submission/wizard/6467094/complete 8/24 8.3. Describe the city, county, LUD, and/or historic preservation commission's public education programs in this calendar year. Please provide specific details such as date of event, description of the event, how many people participated, whether the commission partnered with other organizations) The Commission held the 39th annual awards presentation on September 22, 2022. The schedule was pushed back from the July presentation held in 2021. The Commission worked hard on the presentation, alleviating much of the staff workload. The awards ceremony was not as well attended as some of the pre-Covid years, but it was still a packed house that honored preservation work in the community. The Commission has already started dreaming about the 40th anniversary of the awards next year. Staff was interviewed by two local papers, the Press-Citizen and the Daily Iowan. 8.4. If answer includes d. New or revised design standards and/or guidelines were developed and adopted during the calendar year, Please upload the document here. 9. Are there any particular issues, challenges, and/or successes your preservation commission has encountered or accomplished this year? 5 years into the implementation of our Historic Preservation fund, Staff presented a year- by-year recap of projects at the March 2022 meeting. We have funded a variety of project types and sizes. A pdf of the presentation is included in our annual report. The Commission noted that they may need to look at providing all funding as grants instead of providing no-interest loans for income properties and owner-occupied properties over the income limit. The budget for FY 2023 was increased from $40,000 to $42,000. The extra budget came into place in July of 2022 but has provided an extra budget so that we can help more projects. The Historic Preservation Fund has allowed and will continue to allow property owners to take the extra steps they might not otherwise take when rehabilitating their properties. It has been beneficial in the effort to prevent the loss of historic materials and reduce landfill waste. The grant portion has also been beneficial in helping income-qualified applicants with the completion of necessary work. It has been challenging to get estimates for work and get work scheduled and completed due to a lack of contractors. Staff worked with the staff of the Senior Center, that occupies the National Register-listed and locally designated Old Post Office, on Master Planning for their building, providing advice on aspects that would be subject to design review or may impact the historic 2/2/23, 1:21 PM State Historical Society of Iowa - SlideRoom - Submission https://iowahistory.slideroom.com/#/Submission/wizard/6467094/complete 9/24 character of the building. The Iowa City area has a limited number of contractors with experience in historic buildings. In particular the area lacks contractors who work on historic windows. This has been frustrating for property owners and a challenge for the commission, as it does affect the public's practical experience with preservation guidelines. It will continue to be an issue for years to come. With the increased workload that we've seen, staff has been working to alleviate this issue by distributing the workload throughout the urban planning team. Additional staff were trained on staff reviews this year. 10. What partnerships did your commission form or continue with other entities? (examples include local main street office, local school, historical society, library, museum, service club, etc.) If none, enter N/A The Commission continues to work with the local non-profit Friends of Historic Preservation on local preservation issues mostly through the Chair of the Commission. The Commission Chair has worked with the Parks and Recreation Commission on several topics this year, including the Parks and Rec Master Plan impact with the City’s historic pools, a path forward for the preservation and utilization of the Montgomery-Butler House, and the history of Oak Grove Park. The Commission Chair also worked with the Downtown District on a set of incentives for historic property owners. Both the Downtown Incentives and the Montgomery Butler House information were sent to City Council but Council did not direct the Commissions to act on the proposals. Staff was directed to make information about existing incentives easily available on the City website, which was completed. 11. Did your historic preservation commission receive any grants (other than CLG or HRDP) this year? If so, please describe. If none, enter N/A. N/A 12. Does your commission have a website? Yes 12.1. What is the website address? https://www.icgov.org/city-government/boards/historic-preservation-commission https://www.icgov.org/historicpreservationresources 2/2/23, 1:21 PM State Historical Society of Iowa - SlideRoom - Submission https://iowahistory.slideroom.com/#/Submission/wizard/6467094/complete 10/24 13. Does your commission have a Facebook page? Yes 14. List dates of public commission meetings held (please note these are meetings actually held with a quorum, not just those that were scheduled). CLG Standards found in CLG Agreement and National Historic Preservation Act: 1) The CLG will organize and maintain a historic preservation commission, which must meet at least three (3) times per year. 2) The commission will be composed of community members with a demonstrated positive interest in historic preservation, or closely related fields, to the extent available in the community. 3) The commission will comply with Iowa Code Chapter 21 (open meetings) in its operations. 4) Commission members will participate in state-sponsored or state-approved historic preservation training activities. January 13, February 15, March 10, April 14, May 12, June 9, July 14, August 11, September 8, October 13, November 10 15. We recommend that the local government provide the commission a budget with a minimum of $750 to pay for training and other commission expenses. In this calendar year, what was the dollar amount for the historic preservation commission’s annual budget? The Neighborhood & Development Services Department budgets $450 for the annual mailing to property owners in local historic and conservation districts. The Department also budgets $780 for training opportunities. The Historic Preservation Fund of $40,000 per year for rehabilitation projects is not part of the Commission's budget. 16. Where are your official CLG files located? Certified Local Government files must be stored at city hall (for city commissions) or the county courthouse (for county commissions). Neighborhood and Development Services Department in City Hall, Iowa City 17. Please list the names of the Historic Preservation Commissioners who served during this calendar year. 2/2/23, 1:21 PM State Historical Society of Iowa - SlideRoom - Submission https://iowahistory.slideroom.com/#/Submission/wizard/6467094/complete 11/24 Margaret Beck, Kevin Boyd, Carl Brown, Sharon DeGraw, Cole Eckhardt, Cecile Kuenzli, Kevin Larson, Jordan Sellergren, Noah Stork, Deanna Thomann, Nicole Villanueva, Frank Wagner, Christine Welu-Reynolds 18. Each CLG was asked to provide a work plan last year. Please provide a self- assessment of your progress on the initiatives and programs you identified last year. Were you able to accomplish much of what you set out to do? If not, what would help you fulfill this next year ’s work plan? Staff time has been primarily devoted to assisting property owners on projects, so advancing toward new initiatives has been a challenge. That said, a local historic landmark was designated in 2022, information benefitting local property owners was added to the website, and a local preservation contractor is still included in the Commission. We have added an archaeologist to the Commission. 19. Each commission should develop a work plan for the coming year. This work plan should include the project(s), initiatives and programs you plan to begin or complete. Also discuss your plan for obtaining historic preservation training in 2023. Please attach your work plan to your annual report. Place holder.pdf 20. Please update contact information about your 2023 Chief Elected Official. Note: This is beginning January 2023. Please provide the information for the Mayor, Chairman of the Board of Supervisors, or President of LUD Trustees. First and Last Name Mailing Address Phone Number Email Address Bruce Teague 410 East Washington Street, Iowa City, IA 52240 319-536- 1200 bteague@iowa- city.org 21. Please update contact information about your Staff Person for the Historic Preservation Commission. 2/2/23, 1:21 PM State Historical Society of Iowa - SlideRoom - Submission https://iowahistory.slideroom.com/#/Submission/wizard/6467094/complete 12/24 This is a local government staff member and is required. Electronic and mailed communication is sent to the staff person and chair of the commission who will forward to the rest of the commission members. First and Last Name Job Title Mailing Address Phone Number Email Address Jessica Bristow Historic Preservation Planner 410 East Washington Street, Iowa City, IA 52240 319-356- 5243 jbristow@iowa- city.org 22. Please complete the following and provide contact information about your 2023 Chairperson/Commissioner. Note: Electronic and mailed communication will be sent to the staff person for the commission and the chair who will forward the information to the rest of the commission members. First and Last Name Mailing Address Home Phone Number Work Phone Number Email Address Kevin Boyd 622 N. Van Buren St. Iowa City, IA 52245 319-400- 2051 kevinmboyd@gmail.com 22.1. If the commissioner represents a locally designated district, provide the name of the district (Representative, Name of Local Historic District). If the commissioner does not represent a local historic district, enter N/A. The Commissioner is an At-Large representative but resides in the Brown Street Historic 2/2/23, 1:21 PM State Historical Society of Iowa - SlideRoom - Submission https://iowahistory.slideroom.com/#/Submission/wizard/6467094/complete 13/24 District. 22.2. Specify the month, day, and year that the commissioner's term will end. 06/30/2023 22.3. Does this person serve as the Contact with the State Historic Preservation Office for the Commission? Yes 23. Please complete the following and provide information about your 2023 Vice Chairperson/Commissioner. Note: Electronic and mailed communication will be sent to the staff person for the commission and the contact. First and Last Name Mailing Address Home Phone Number Work Phone Number Email Address Jordan Sellergren 1729 N Dubuque Rd. Iowa City, IA 52245 319-520- 7701 jsellergren@gmail.com 23.1. If the commissioner represents a locally designated district, provide the name of the district (Representative, Name of Local Historic District). If the commissioner does not represent a local historic district, enter N/A. Most local governments do not have a program for local designation. If you have questions about whether you have a local designation program or not, please contact the CLG Coordinator at historic.preservation@iowa.gov before you complete this section. The Commissioner is an At-Large Representative 23.2. Specify the month, day, and year that the commissioner's term will end. 2/2/23, 1:21 PM State Historical Society of Iowa - SlideRoom - Submission https://iowahistory.slideroom.com/#/Submission/wizard/6467094/complete 14/24 06/30/2025 23.3. Does this person serve as the Contact with the State Historic Preservation Office for the Commission? No 24. Please complete the following and provide information about your 2023 Secretary/Commissioner. Note: Electronic and mailed communication will be sent to the staff person for the commission and the contact. First and Last Name Mailing Address Home Phone Number Work Phone Number Email Address None 24.1. If the commissioner represents a locally designated district, provide the name of the district (Representative, Name of Local Historic District). If the commissioner does not represent a local historic district, enter N/A. The Commission does not have a secretary. The City hires a minute-taker for boards and commissions 24.2. Specify the month, day, and year that the commissioner's term will end. 24.3. Does this person serve as the Contact with the State Historic Preservation Office for the Commission? No 2/2/23, 1:21 PM State Historical Society of Iowa - SlideRoom - Submission https://iowahistory.slideroom.com/#/Submission/wizard/6467094/complete 15/24 25. Please complete the following and provide information about your 2023 Commissioner. Note: Electronic and mailed communication will be sent to the staff person for the commission and the contact. First and Last Name Mailing Address Home Phone Number Work Phone Number Email Address Margaret Beck 808 Caroline Avenue, Iowa City, IA 52245 319-541- 5244 margaret- beck@uiowa.edu 25.1. If the commissioner represents a locally designated district, provide the name of the district (Representative, Name of Local Historic District). If the commissioner does not represent a local historic district, enter N/A. The Commissioner is an At-Large representative and is an archaeologist. 25.2. Specify the month, day, and year that the commissioner's term will end. 06/30/2024 25.3. Does this person serve as the Contact with the State Historic Preservation Office for the Commission? No 26. Please complete the following and provide information about your 2023 Commissioner. Note: Electronic and mailed communication will be sent to the staff person for the commission and the contact. 2/2/23, 1:21 PM State Historical Society of Iowa - SlideRoom - Submission https://iowahistory.slideroom.com/#/Submission/wizard/6467094/complete 16/24 First and Last Name Mailing Address Home Phone Number Work Phone Number Email Address Carl Brown 1214 Sheridan Avenue, Iowa City, IA 52240 319-541- 4622 carlbrown0001@gmail.com 26.1. If the commissioner represents a locally designated district, provide the name of the district (Representative, Name of Local Historic District). If the commissioner does not represent a local historic district, enter N/A. The Commissioner represents the Longfellow Historic District. 26.2. Specify the month, day, and year that the commissioner's term will end. 06/30/2023 26.3. Does this person serve as the Contact with the State Historic Preservation Office for the Commission? No 27. Please complete the following and provide information about your 2023 Commissioner. Note: Electronic and mailed communication will be sent to the staff person for the commission and the contact. First and Last Mailing Address Home Phone Work Phone Email Address 2/2/23, 1:21 PM State Historical Society of Iowa - SlideRoom - Submission https://iowahistory.slideroom.com/#/Submission/wizard/6467094/complete 17/24 Name Number Number Noah Stork 529 E. College St., Iowa City, IA 52240 319-471- 5503 noahstork@gmail.com 27.1. If the commissioner represents a locally designated district, provide the name of the district (Representative, Name of Local Historic District). If the commissioner does not represent a local historic district, enter N/A. The Commissioner represents the College Green Historic District 27.2. Specify the month, day, and year that the commissioner's term will end. 06/30/2024 27.3. Does this person serve as the Contact with the State Historic Preservation Office for the Commission? No 28. Please complete the following and provide information about your 2023 Commissioner. Note: Electronic and mailed communication will be sent to the staff person for the commission and the contact. First and Last Name Mailing Address Home Phone Number Work Phone Number Email Address Deanna Thomann 208 Fairchild Street, 319- 330- 7441 deanna.thomann@gmail.com 2/2/23, 1:21 PM State Historical Society of Iowa - SlideRoom - Submission https://iowahistory.slideroom.com/#/Submission/wizard/6467094/complete 18/24 Iowa City, IA 52245 28.1. If the commissioner represents a locally designated district, provide the name of the district (Representative, Name of Local Historic District). If the commissioner does not represent a local historic district, enter N/A. The Commissioner represents the Gilbert-Linn (Northside) Historic District. 28.2. Specify the month, day, and year that the commissioner's term will end. 06/30/2023 28.3. Does this person serve as the Contact with the State Historic Preservation Office for the Commission? No 29. Please complete the following and provide information about your 2023 Commissioner. Note: Electronic and mailed communication will be sent to the staff person for the commission and the contact. First and Last Name Mailing Address Home Phone Number Work Phone Number Email Address Nicole Villanueva 431 S Summit St, Iowa City, IA 52240 515-865- 5403 niki.e.villanueva@gmail.com 2/2/23, 1:21 PM State Historical Society of Iowa - SlideRoom - Submission https://iowahistory.slideroom.com/#/Submission/wizard/6467094/complete 19/24 29.1. If the commissioner represents a locally designated district, provide the name of the district (Representative, Name of Local Historic District). If the commissioner does not represent a local historic district, enter N/A.* The Commissioner represents the Summit Street Historic District 29.2. Specify the month, day, and year that the commissioner's term will end.* mm/dd/yyyy 6/30/2025 29.3. Does this person serve as the Contact with the State Historic Preservation Office for the Commission?* no 30. Please complete the following and provide information about your 2023 Commissioner. Note: Electronic and mailed communication will be sent to the staff person for the commission and the contact. First and Last Name Mailing Address Home Phone Number Work Phone Number Email Address Christine Welu- Reynolds 619 Brown St, Iowa City, IA 52245 319-337- 9763 chriswelu@gmail.com 30.1. If the commissioner represents a locally designated district, provide the name of the district (Representative, Name of Local Historic District). If the commissioner does not represent a local historic district, enter N/A.* 2/2/23, 1:21 PM State Historical Society of Iowa - SlideRoom - Submission https://iowahistory.slideroom.com/#/Submission/wizard/6467094/complete 20/24 The Commissioner represents the Brown Street Historic District 30.2. Specifiy the month, day, and year that the commissioner's term will end. MM/DD/YYY 6/30/2025 30.3. Does this person serve as the Contact with the State Historic Preservation Office for the Commission?* no 31. Please complete the following and provide information about your 2023 Commissioner. Note: Electronic and mailed communication will be sent to the staff person for the commission and the contact. First and Last Name Mailing Address Home Phone Number Work Phone Number Email Address Frank Wagner 519 South First Ave, Iowa City, IA 52240 319-321- 7910 frankfwagnerphd@yahoo.com 31.1. If the commissioner represents a locally designated district, provide the name of the district (Representative, Name of Local Historic District). If the commissioner does not represent a local historic district, enter N/A.* The Commissioner is an At-Large representative and is a preservation contractor 31.2. Specify the month, day, and year that the commissioner's term will end.* mm/dd/yyy 2/2/23, 1:21 PM State Historical Society of Iowa - SlideRoom - Submission https://iowahistory.slideroom.com/#/Submission/wizard/6467094/complete 21/24 6/30/23 32. Please attach biographical sketches for commissioners who were newly appointed in 2022. Please be sure newly appointed commissioners sign and date their statement. The form to use for this can be found in the "Attachments" section. You will need to upload in both locations. https://drive.google.com/file/d/1GDBtPLv2an2sXho54yJfZRT13bwL4RFZ/view 33. Does your commission have any vacancies? If so, how many? If you have no vacancies, enter N/A. We have three vacancies in small districts that are difficult to fill: Woodlawn Historic District, Jefferson Street Historic District, and East College Street Historic District. Recent representatives of Woodlawn and Jefferson Street were students who moved out of the area. This year we had an East College Street representative for just two months prior to their relocation out of the district. 34. Please complete the Commission Training Table. An important requirement of the Certified Local Government program is annual state- sponsored (such as the Preserve Iowa Summit) or state-approved training undertaken by at least one member of the historic preservation commission and/or staff liaison. In this table, provide information about the commissioners’ involvement in historic preservation training, listing the name of the conference, workshop or meeting (including online training opportunities); the sponsoring organization; the location and date when the training occurred. Be sure to provide the names of commissioners, staff, and elected officials who attended. Name of Event Sponsor Organization Location Date Names of Attendees Calculating Carbon Savings from Building reuse and retrofit National Trust for Historic Preservation virtually through Zoom 4/12/2022 Jessica Bristow 2/2/23, 1:21 PM State Historical Society of Iowa - SlideRoom - Submission https://iowahistory.slideroom.com/#/Submission/wizard/6467094/complete 22/24 Historic Masonry Facade repairs: When to Call a Structural Engineer SGH/NPS virtually through zoom 10/26/2022 Jessica Bristow Preservation Justice: Making Your Local Government Preservation Program More Equitable NAPC Virtually 5/20/22 Kevin Boyd 35. Who of your commission members, staff, and/or elected officials attended the Preserve Iowa Summit? If so, please provide their names. Please note this must be completed. If no one attended, enter none. Now is also a good time to start planning to attend the 2023 Preserve Iowa Summit in Sioux City June 1-3, 2023. Commissioner Sharon DeGraw was signed up to attend the 2022 Preservation Summit but could not attend due to unforeseen circumstances 36. Signature page The form to use for this can be found in the "Attachments" section. You will need to upload in both locations. The form can be downloaded from here: https://drive.google.com/file/d/1YcetiR- inEjVfvoUWn3A5czCeim2m-XC/view?usp=sharing Place holder.pdf 37. Suggestions for improvement. The CLG program is here to support the Historic Preservation Commissions across Iowa. Do you have any suggestions for how we can improve our services to your commissions? We look forward to continued interaction between SHPO and CLGs. 2/2/23, 1:21 PM State Historical Society of Iowa - SlideRoom - Submission https://iowahistory.slideroom.com/#/Submission/wizard/6467094/complete 23/24 38. What training topics would be most helpful for your Historic Preservation Commission? We will use this information to help design the CLG Round Table at the Preserve Iowa Summit and potentially other training opportunities throughout 2023. Community involvement and outreach. ATTACHMENTS Edit Ordinances/Resolutions [ no file ] Survey Materials [ no file ] Work plan Place holder.pdf Biographical Sketches for New [ no file ] Commissioners [ no file ] Supplementary Material [ no file ] Supplementary Material 2 2/2/23, 1:21 PM State Historical Society of Iowa - SlideRoom - Submission https://iowahistory.slideroom.com/#/Submission/wizard/6467094/complete 24/24 Printed February 2, 2023 01:21 CST/CDT. Copyright © 2012 SlideRoom [ no file ] Supplementary Material 3 [ no file ] Elected Official's Signature Page Place holder.pdf MINUTES PRELIMINARY HISTORIC PRESERVATION COMMISSION January 12, 2023 EMMA HARVAT HALL MEMBERS PRESENT: Margaret Beck, Kevin Boyd, Jordan Sellergren, Noah Stork, Deanna Thomann, Nicole Villanueva, Frank Wagner, Christina Welu-Reynolds MEMBERS ABSENT: Carl Brown STAFF PRESENT: Jessica Bristow OTHERS PRESENT: Lynette Lancial, James Phelps RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action) CALL TO ORDER: Chairperson Boyd called the meeting to order at 6:30 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: There was none. CERTIFICATE OF APPROPRIATENESS: 804 Iowa Avenue This is in the College Hill Conservation District on the corner of Lucas and Iowa Avenue. Bristow described the brick and stucco house as Tudor Revival style. A rear addition was built in 1966 and a project in 2016 reworked some of the basement, first floor, and patio of the addition. The bulk of this proposal is to replace some existing windows on the original house, one on the 1966 addition, and the side lights on the front door. The interior trim is paint over varnish. Minor issues include a poor paint job, and the paint is not adhering to the varnish. Windows have been well-cared for over time, having been rehabbed and weather stripping has been added. Three windows have visibly broken sash cords and all of the visible sash cords appear to have been painted over. Upper story windows were replaced before the conservation district was established. The oldest known depiction of the house is from 1966. Part of the project is to replace the single-lite windows by the door with 15-lite casement windows. The single-lite windows are shown on the 1966 drawings and no evidence exists that these were ever 15 lite. Bristow stated that the guidelines don’t allow a change to a property that could add a conjectural history. Since the 1966 drawings are the existing and potentially historical condition, the recommendation is not changing those windows. The window to be replaced on the addition is not historic, so the condition of the window does not need to be evaluated for approval. The recommendation is to approve this change. Aluminum coil stock is referenced in the proposal, but use is not clear. If it is intended to cover any trim, it would be disallowed by the guidelines. Bristow met with Housing Inspector Dave Powers at the property to review the condition of the windows. Their recommendation for repair included stripping the paint that is peeling, re-roping HISTORIC PRESERVATION COMMISSION January 12, 2023 Page 2 of 4 the windows, adjusting the stops as needed, and replacing glazing putty if necessary. Any storm windows may be replaced at the owner’s discretion. Storm windows would have been installed historically. Lynette Lancial spoke on behalf of the proposal. She talked about her 40-year history with the property and how well they’ve kept it maintained. She said there is no intention of using aluminum coil stock and wasn’t aware it was in the proposal. Lancial talked about heating such a large house and how the newer, more energy efficient windows would have a positive impact. James Phelps, the architect for this project, also spoke in support. Bristow reminded the commission that all motions are written in the positive, meaning the vote would be to approve a proposal or vote it down. MOTION: Wagner moved to approve a Certificate of Appropriateness for the project at 804 Iowa Avenue as presented in the application. Villanueva seconded. The motion was voted down on a vote of 0-7 Welu-Reynolds abstained. (Carl Brown was absent) ADDITIONAL MOTION: Wagner moved to approve a Certificate of Appropriateness for the project at 804 Iowa Avenue, replacing the rear window on the west elevation with the window proposed in the application, retaining wood trim and repairing the remaining wood windows, retaining wood trim. Reynolds seconded. The motion carried on a vote of 8-0 (Carl Brown was absent) Review of 2022 Historic Preservation Commission Work Plan Bristow introduced this item as a portion of the annual report that is voted on at the February meeting. The commission will also vote on a new work plan. Boyd gave some historical perspective and said he thought the city slowed their work down a bit. He supported discussing the plan again and making a few changes. He and Bristow asked commissioners to read the report and submit suggestions before the February meeting. There was a discussion about different types of neighborhood surveys. Kevin will work on a draft for the next meeting. REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF: Certificate of No Material Effect – Chair and Staff Review 422 Grant Street When they removed the deck, they discovered no flashing behind and water had soaked into the wall. Siding replacement was approved, and they will then build a new deck that was previously approved. 418 Brown Street New siding is being installed. This is not a historic property, so the siding didn’t need review, but the steps did, and it was approved. Minor Reviews: 730 North Linn Street HISTORIC PRESERVATION COMMISSION January 12, 2023 Page 3 of 4 Replacing steps 610 North Johnson Replaced railings 520 South Governor Street Approved solar panels on the garage 1214 Sheridan Avenue New door installation 401 Brown Street Deck replacement 517 South Lucas Street Stair repairs 607 Oakland Avenue Roof replacement with metal Intermediate Review 829 Kirkwood Avenue Minor changes to the previously approved garage plan CONSIDERATION OF MINUTES FOR November 10, 2022: MOTION: Thomann moved to approve the minutes of the Historic Preservation Commission’s November 10, 2022, meeting, as written. Beck seconded the motion. The motion carried on a vote of 8-0 (Carl Brown was absent) COMMISSION DISCUSSION: Boyd was elected to the National Preservation Commission. Bristow noted that Thomas Baldwin, a former commissioner, passed away at age 92. ADJOURNMENT: Wagner moved to adjourn the meeting. Reynolds seconded. The meeting was adjourned at 6:30 pm. HISTORIC PRESERVATION COMMISSION January 12, 2023 Page 4 of 4 HISTORIC PRESERVATION COMMISSION ATTENDANCE RECORD 2022-2023 NAME TERM EXP. 12/9 01/13 2/15 3/10 4/14 5/12 6/9 7/14 8/11 9/8 10/13 11/10 1/12 BECK, MARGARET 6/30/24 X X X X -- X O/E O/E X X O/E X X BOYD, KEVIN 6/30/23 X X O/E X X X X X X X X X X BROWN, CARL 6/30/23 X O/E O/E X X O/E X X O/E X X X O/E DEGRAW, SHARON 6/30/22 O/E X X X X X X -- -- -- -- -- -- ECKHARDT, COLE 6/30/24 -- -- -- -- -- -- -- -- -- X X -- -- KUENZLI, CECILE 6/30/22 X X O/E X X X X -- -- -- -- -- -- LARSON, KEVIN 6/30/24 X O X O -- X X X O/E O/E O -- -- SELLERGREN, JORDAN 6/30/22 X X X X X X X O/E O/E X X X X STORK, NOAH 6/30/24 X X X O/E X O/E X X X X X X X THOMANN, DEANNA 6/30/23 O/E X X O/E X X O/E X X X X X X VILLANUEVA, NICOLE 6/30/25 -- -- -- -- -- -- -- X X O/E O/E X X WAGNER, FRANK 6/30/23 X X X X -- X X X X O/E X O/E X WELU- REYNOLDS, CHRISTINA 6/30/25 -- -- -- -- -- -- -- X X X O/E X X KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a member