HomeMy WebLinkAbout2022-12-08 Airport Commission MinutesMINUTES
IOWA CITY AIRPORT COMMISSION
December 8, 2022 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
FINAL
Members Present: Warren Bishop, Judy Pfohl, Hellecktra Orozco, Chris Lawrence, Scott
Clair
Members Absent:
Staff Present:
Others. Present:
Michael Tharp, Jennifer Schwickerath,
Matt Wolford, Carl Byers, Jeff Davidson, Regenia Bailey, Carl Byers,
Wendy Ford, Travis Strait, Asad Bajwa
RECOMMENDATIONS TO COUNCIL:
None
DETERMINE QUORUM
A quorum was determined at 6:00 pm and Pfohl called the meeting to order.
APPROVAL OF MINUTES
Bishop moved to accept the minutes of September 8, 2022, seconded by Orozco. Motion carried
5-0
PUBLIC COMMENT - None
ITEMS FOR DISCUSSION / ACTION
a. Airport Solar Power — RFQ Interviews — Tharp stated that they were going to have
interviews with 2 firms that submitted responses to the RFQ. He stated that the
guidelines given to the groups were a 15 minute time limit, followed by question and
answer periods from the Commission. Tharp noted the first firm was Crawford,
Murphy, and Tilly (CMT) and introduced Travis Strait and Asad Bajwa.
CMT presented their information to the Commission discussing experience and prior
works regarding solar power installations. Members asked questions following the
presentation to which CMT responded.
Tharp then introduced Carl Byers with Bolton & Menk. Byers presentation
information regarding Bolton & Menk. Members asked questions to which Byers
responded.
Following the presentations members discussed the firms. Tharp stated that the
goal was to select the firm that members felt would give them the best product.
Members discussed the presentations. Clair asked about the value of selecting
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December 8, 2022
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CMT as a different set of eyes. Lawrence asked about the similarity of this situation
and when the Commission selected Bolton & Menk to prepare the Airport Master
Plan when AECOM had been their engineering consultant. Members continued to
discuss the experience with similar projects presented by CMT and Bolton & Menk.
Clair moved to direct Tharp to negotiate a contract with CMT, seconded by
Orozco. Motion carried 5-0
b. Airport Strategic Plan — Bailey stated that they wanted to give a surface level
review of the survey results and introduced Jeff Davidson to the Commission.
Davidson introduced himself and gave a summary of the Airport Commission's
strategic planning work to date stating that he had helped the Commission develop
the first and second plans, and assisted on the last plan when the Commission hired
Bailey Leadership Initiative to facilitate the plan. Davidson discussed the
Comprehensive Plan and the South Central District plan with the members.
Davidson discussed details of the district stating that the Airport was the central
piece of the district. Davidson discussed the land use plans that had been proposed
in 2000 with the plan and noted how development today had matched the planned.
Members discussed the plan with Davidson. Bailey then led the Commission
through a review of the survey results. Bailey highlighted some of the responses to
the questions including the breakdown. Bailey noted that the largest response group
was those that lived on the east side of the river and of those 39% were non-users
of the airport. Members continued to discuss the survey results with Bailey. Bailey
noted that in preparation for the January meeting where the goals and objectives
would start to be discussed was a review of the Council's strategic plan and how
airport projects would connect. Bailey noted the need to look at the long term trends
in aviation and how the Commission can anticipate and react to those trends. Bailey
also noted that the strategic plan should also include the other actions of the
Commission such as the terminal space study. Bailey reviewed the goals in the
current plan and how the Commission would want to change the goals or edit what
they prioritized. Bailey asked if the Commission wanted to see the survey results
directly, to the which the Commission affirmed. Tharp noted she could send the
results to him and he would funnel them out. Bailey noted that if there were any
questions she'd be happy to answer them or send them to Davidson for any land
use related questions.
c. Hangar A Mural Project— Tharp noted that there were 24 submissions to the RFQ
and that a review committee had narrowed that list down to 6 for the Commission to
review and pick 3 who would be asked to provide a concept for the work. Tharp
stated the Orozco wasn't able to make the subcommittee meeting, but since Orozco
was also on the Commission he felt ok for the group to move forward with their
review as Orozco would be able to be included in the Commission discussion.
Members discussed the submission members and highlighted their top picks. Tharp
noted that Brownlee had been a name that occurred on the lists of everyone so they
should be one of the finalists. Members agreed and continued to discuss other
submissions. Clair discussed the submittal by Scarborough. Pfohl discussed the
submittal by Gossell. Members agreed by consensus to seek concepts from
Brownlee, Scarbrough, and Gossell. Ford stated she would contact the artists
for the concept work.
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December 8, 2022
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d. Airport Construction Projects:
i. FAA grant projects
1. Runway 25 Threshold Relocation — Tharp stated there were some
cleanup items that needed to occur in the spring. Bishop asked
about the taxiway lead in lines, Tharp noted that was one of the
things that needed to be completed.
2. Runway 12/30 Displaced Threshold/Relocation — Tharp noted
they had received the go -letter to proceed with the work and Bolton
& Menk was working on the contract
3. FAA FY24 AIP Pre -Application — Tharp noted that there was a
change in the plan due to funding and that the solar power project
would be pushed into 2024. Tharp noted that with the plan to use
the Bipartisan Infrastructure Law (BIL) funds for both the terminal
study and the solar power project they weren't confident sufficient
funding was available for both projects. Tharp noted the FAA had
released the amount that airports would get for the fiscal year noting
they had been allocated $295,000 in the first year and $292,000 in
the second. Tharp stated they also had some environmental items
they would need to address so they would be able to proceed with
that in the mean time. Lawrence asked about banking the funds to
which Tharp noted that was allowed. Lawrence then asked about
the matching funds and Tharp stated they were a 90% grant and the
city was on board with funding the other 10% match. Clair asked
about other projects for the funds, and Tharp stated they didn't have
anything else planned at this point for the BIL funds. Tharp stated
that with that change, the pre -application lays out the projects much
like they've been discussing. Clair motioned to approve the
submittal, seconded by Lawrence. Motion carried 5-0
ii. Iowa DOT grant projects
1. FY22 Program
a. South T -hangar infrastructure — Tharp stated that this was
a spring project
2. FY23 Program —
a. Terminal Building Improvements — Tharp stated that they
had an agreement for this and the wayfinding project with
Bolton & Menk. Tharp noted that he was handing out a
revised contract that removed some of the indemnity
language as that is covered under the master agreement
b. Wayfinding/Signage —
c. Consider a resolution approving agreement with Bolton
& Menk — Bishop moved resolution A22-30, seconded by
Lawrence. Motion carried 5-0
iii. Airport/Locally Funded Projects
1. Parking Lot Additions — Tharp noted they just needed to wait until
spring to see if the seeding took.
iv. Future Projects
1. Terminal Area Study — Tharp stated they did get the go -letter from
the FAA and they were going to have a conference call to make sure
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December 8, 2022
Page 4of 6
that FAA was on board with what the Commission was seeking to
study.
2. Solar Power/Panel — Tharp noted the previous discussion and
selection saying he would move forward on working with selected
firm.
e. Airport "Operations"
i. Budget — Tharp stated that the Council's budget meeting was January 7t"
He would present the operating budget at that meeting.
ii. Management
1 Consider a resolution approving temporary easement with
Hills Bank — Tharp stated that Hills Bank had been working with the
engineering department and him and the bank had done some work
along the joined property line where the pond is located to remove
trees. Tharp noted that Hills Bank wanted to add some rip -rap to the
area for bank stabilization and the group felt they should get a more
formal agreement with the airport for the work. Tharp noted that
Hills Bank was completing the work at their cost. Schwickerath
noted that the agreement in the packet was a draft and the
resolution would allow the Chair to sign a substantially similar
agreement after Hills Bank approved. Pfohl moved the resolution
A22-31, seconded by Lawrence. Motion carried 5-0
iii. Events
1. Autocross: April 16, June 11, Aug 27, Oct 1. Tharp noted that
the autocross dates were set and added to the agenda. Lawrence
asked about talking to the group hosting the movies to continue
those. Tharp noted that those conversations typically occur in
around February or early Spring. Tharp stated that now that the
runway work was done, he'd be reaching out to the EAA chapter to
resume Young Eagle's programs at the airport.
f. FBO / Flight Training Reports —
1 Jet Air — Wolford handed out maintenance reports and stated there was
nothing essential on the report. He noted that they had snow in November
that had to be cleared. Wolford noted they had their company Christmas
party and that Jet Air had 86 employees. Wolford stated fuel prices were
coming down slowly. Clair asked about Jet Air purchasing a new location.
Wolford stated they had bought the FBO at Macomb Illinois
g. Commission Members' Reports — none
h. Staff Report — Tharp stated that next week there was a conversation the Iowa
Public Airports Association was having with Iowa Workforce Development to see
how they can work to address some of the aviation workforce issues. Tharp stated
that he would be out of the office from December 23 — January 2nd for his winter
holiday. Pfohl asked if payroll had processed the pay changes to which Tharp
confirmed they had.
SET NEXT REGULAR MEETING
Airport Commission
December 8, 2022
Page 5 of 6
Members noted they would have a quorum issue with January 12 and discussed alternate dates.
The next meeting is scheduled for 6:00 pm, January 19, 2022, at the Airport.
ADJOURN
Pfohl moved to adjourn, seconded by Lawrence. Motion carried 5-0. Meeting was adjourned at
8:10pm.
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CHAIRPERSON DATE
Airport Commission
December 8, 2022
Page 6 of 6
Airport Commission
ATTENDANCE RECORD
2021-2022
NAME
TERM
EXP.
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o
N
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0 _
-a
N
N
1/13/22
j
o
N
N
03/10/22
0
41.
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N
N
N
05/12/22
06/06/22
0
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N
N
0
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o
N
N
0
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N
N
0
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N
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0
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N
N
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N
N
12/08/22
Warren
Bishop
06/30/26
XXXX
X
X
X
X
X0/8
X
X
X
X
X
Scott Clair
06/30/23
X
X
X
X
X
X
X
X
X
X/S
X
X
X
O/E
X
Christopher
Lawrence
06/30/25
XXXX
X
O/E
X
X
X
O/S
X
O/E
X
X
X
Hellecktra
Orozco
06/30/24
XXXX
X
X
X
X
X
X/S
X
O/E
X
X
X
Judy Pfohl
06/30/26
X
X
X
X
X
X
X
X
X
X/S
X
X
X
X
X
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
X/S = Present for subcommittee meeting
O/S = Absent, not a member of the subcommittee