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HomeMy WebLinkAbout03-30-2023 Housing & Community Development CommissionHOUSING & COMMUNITY DEVELOPMENT COMMISSION (HCDC) March 30, 2023 Regular Meeting — 6:30 PM Iowa City Senior Center Assembly Room 28 S Linn Street AGENDA: 1. Call to Order 2. Welcome New Members HCDC will welcome one new member, Kiran Patel. This item provides an opportunity for new and existing Commissioners to introduce themselves. 3. Consideration of Meeting Minutes: February 23, 2023 4. Public Comment of Items not on the Agenda Commentators shall address the Commission for no more than 5 minutes. Commissioners shall not engage in discussion with the public concerning said items. 5. Discuss FY24 Legacy Aid to Agencies (LA2A) Funding and Reconsider Budget Recommendation to City Council HCDC discussed FY24 LA2A scores and applications November 17, 2022 and made funding recommendations to City Council on January 19, 2023. Council requested an update from staff on the A2A process following the Legacy funding round. Council discussed the update at the February 21, 2023 work session and determined that they do not want the late submissions from Community and Family Resources and Center for Worker Justice due to technical reasons to be a factor in determining grant recommendations. LA2A applications are available online at www.icgov.org/actionplan. At this meeting, HCDC will reconsider final recommendations without consideration of the late submissions as a factor in the decision -making process. City Council will provide final funding allocations in May. 6. Discuss FY24 Emerging Aid to Agencies (EA2A) Funding Requests and Consider Budget Recommendation to City Council FY24 EA2A applications are available online at icgov.org/actionplan. At this meeting, HCDC will discuss applications and funding amounts. HCDC will consider a recommendation to City Council for FY24 EA2A funding of up to $37,575. Budget availability for Emerging Agencies depends on the final Legacy Agency budget recommendations. Applicants are strongly encouraged to attend. Council will make final funding allocations in May. If you will need disability -related accommodations to participate in this program or event, please contact Brianna Thul at bthul(ciliowa-citv.org or 319-356-5230. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Upcoming Housing & Community Development Commission Meeting Regular: April 20, 2023 7. Discuss FY24 Community Development Block Grant (CDBG) and HOME Investment Partnership Program (HOME) Funding Requests and Consider Budget Recommendation to City Council FY24 CDBG/HOME applications are available online at icgov.org/action plan. At this meeting, HCDC will discuss applications, rankings, and funding amounts. HCDC will consider a recommendation to City Council for FY24 federal funding of up to $240,000 CDBG, $690,000 HOME, and $78,000 HOME designated for Community Housing Development Organizations (CHDOs). Applicants are strongly encouraged to attend. Council will make final funding allocations in May. 8. Aid to Agencies (A2A) Subcommittee This item includes an opportunity to discuss the status of the A2A subcommittee and any relevant updates. 9. Staff & Commission Updates This item includes an opportunity for brief updates from staff and Commissioners. Commissioners shall not engage in discussion on updates. 10.Staff Updates 11. Adjournment If you will need disability -related accommodations to participate in this program or event, please contact Brianna Thul at bthul(ciliowa-citv.org or 319-356-5230. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Upcoming Housing & Community Development Commission Meetings Regular: April 20, 2023 ►r E CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org Housing and Community Development Commission March 30, 2023 Meeting Packet Contents Agenda Item #3 • February 23, 2023 Draft HCDC Meeting Minutes Agenda Items #5 • February 16, 2023 Memo to Council from Neighborhood Services Coordinator and City Manager(A2A) • November 1, 2022 Memo - FY24 Legacy Aid to Agencies Staff Scores and Funding Recommendations Agenda Items #6 & #7 • March 3, 2023 Memo - FY24 Staff Scores and Funding Recommendations • March 24, 2023 Memo - HCDC Summary for FY24 Funding Rounds • March 21, 2023 Memo to Council from Assistant City Manager (ARPA) • FY24 Emerging Aid to Agencies submissions can be viewed online at icgov.org/actionplan. • FY24 Community Development Block Grant and HOME Investment Partnership Program submissions can be viewed online at icgov.org/actionplan. Agenda Item #9 • Community Police Review Board Community Forum Flyer • ADA Listening Post Flyer Agenda Item #3 MINUTES PRELIMINARY HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 23, 2023 — 6:30 PM FORMAL MEETING THE CENTER ASSEMBLY ROOM MEMBERS PRESENT: Maryann Dennis, Michael Eckhardt, Jennifer Haylett, Karol Krotz, Nasr Mohammed, Becci Reedus, Kyle Vogel MEMBERS ABSENT: Kaleb Beining, Kiran Patel STAFF PRESENT: Erika Kubly, Brianna Thul OTHERS PRESENT: Jude Abel, Crissy Canganelli, Jeremy Endsley, Hailey Franzen, Scott Hawes, Will Kapp, Jim Kringlen, Kathleen Meardon, Talia Meidlinger, Angie Meiers, Jamie Nguyen, Matt Olson, Adam Robinson, Bob Untiedt CALL MEETING TO ORDER: Dennis called the meeting to order at 6:30 PM. WELCOME NEW MEMBERS: Item postponed. CONSIDERATION OF MEETING MINUTES: JANUARY 19, 2023: Reedus moved to approve the minutes of January 19, 2023, Vogel seconded the motion. A vote was taken, and the minutes were approved 5-0 (Mohammed was not present for vote). PUBLIC COMMENT FOR TOPICS NOT ON THE AGENDA: None. QUESTION AND ANSWER SESSION FOR FY24 EMERGING AID TO AGENCIES (EA2A) APPLICANTS: Community Transportation Committee Jeremy Endsley stated they have been in existence since 2015, they are a very small nonprofit and their annual budget is probably around a couple thousand a year. This application is for a project is to better quantify gaps in transit services for evening and late -night workers. This program is not duplicating any other group that exists. The service area is all of Johnson County and Endsley noted there was a transit study done by the City of Iowa City, but this study is focusing mainly on second shift workers, so it's a little bit more specific. {Commissioner Mohammed arrived} Reedus noted when she was still working, she attended a meeting that was called together by United Way about the lack of second shift transit and so she is concerned that a study has already been done. Housing and Community Development Commission February 23, 2023 Page 2 of 11 Endsley stated the representatives from other community organizations and entities that he's talked to said that they do not have enough information about this and right now there's programs being developed that would benefit from this information so he believes that doing the survey would add to that and better quantify the need. Reedus noted they have an expenditure for $6,000 of purchasing bus tickets and asked how they will distribute those. Endsley stated those will be distributed to the participants of the survey, so if someone completes the survey then they'll get a bus pass. Eckhardt asked what other organizations they have reached out to who are saying they need this information. Endsley stated he is not representing other organizations, but he works with Kelly Schneider at the County and she's putting together a program to do after hours transit, and employment is part of that. Overall, they still don't have enough information on to quantify the actual need for the transit service, how many workers need this, which employers would like this, etc. They have talked to some employers but there's quite a few more that they could talk to. Reedus reiterated that what they want to do with the money is to study what the gaps are and then what? Will that information be publicly available? With the hopes of doing what? Endsley replied down the line they're also hoping to put together a transit program that will address some of the needs, and also there are other programs that are in development in the County and the City that this information will assist. Mohammed noted in the application it states this organization conducted similar survey in 2015, what were those findings and what was the recommendation at that time? Endsley stated in 2015 they talked to about 150 people, they went to Shelter House, the food bank, the North Liberty food bank, and the Coralville food bank and what they found was that late night and early morning was the hardest time for people to get to work, as well as Sunday, since there's no transit on Sunday. So, there's definitely a gap in that area. But at that time, they weren't able to put together a list of employers who also will note this is a big problem, to see how much of a problem. Doing this research will move them quite a bit forward to see how to actually serve more workers and more employers. He explained when planning a transit service, knowing how many people they're transporting is extremely important. For example, are there 15 people needing picked up at Procter and Gamble or 60 people? How many how many people can actually benefit from the transit service. Vogel asked from the 2015 research where they found gaps and issues, did any of the local public transport systems utilize that research to fix gaps that were found. Endsley replied unfortunately no and there's nothing existing that is serving late night and Sundays. Eckhardt mentioned the City did get some funding from COVID relief for late night and Sunday scheduling, so have they had any sort of coordination with the City regarding organizing that? Endsley stated there's a number of different types of transit service that are being considered such as extending the existing routes would be one option. Another option would be taking people directly from home to work with some type of shuttle service, and there were talks about taxis. Healthy Kids School Based Clinics. Dennis noted on the application it states they are the only free health clinic providing comprehensive primary care to children in the Iowa City area and asked if they ever partner with the Free Medical Clinic. Marguerite Oetting stated they do and since they've been in existence the pattern has generally been that the Free Medical Clinic refer kids to them, and they refer the parents of the patients back to the Free Medical Clinic. The Free Medical Clinic does see few kids in their evening clinics that they run with the volunteer providers, but they really try to keep that to a minimum and send most of the kids to the Healthy Kids School Based Clinics. Housing and Community Development Commission February 23, 2023 Page 3 of 11 Dennis asked about their budget. Jamie Nguyen (Program Clinic Coordinator) replied they attached their operating budget but what these funds would mostly cover would be taxies and expenses for labs. Iowa City Compassion Will Kapp (Global Food Project Manager) stated they are requesting money for personnel to create a new position that would be a volunteer coordinator and would work with all of the programs at Iowa City Compassion and also to provide equitable salary to the staff at Jabez Cafe as well. Reedus asked if the request for funds is for operational support and Kapp confirmed Iowa City's Sober Living Kathleen Meardon stated this application is for funds to support the resident manager salary for six months. They are aggressively looking at fundraising grants, and then there is also the income that will be generated by residents within the home. They are establishing a fund from the residents to cover not only the house payment and utilities, but also the funds for the resident manager. Vogel asked if this is an onsite live-in resident manager. Meardon replied that is what they are looking for, somebody that will live within the home. This is for people coming out of treatment that need basically a step down before going home. The site manager will be similar to a house mom, but a little bit more involved as they'll need to be able to complete tasks such as urine drug screens. Meardon stated this is a very new organization, nobody has moved in yet, they haven't purchased a house yet. They have the down payment for a house and have been looking at homes. They are hoping to be into a home in the next 90 days to six months. Regarding finances, Meardon stated they do have a matching grant. Once they get into the home, there's a matching grant that comes into effect and they will also be fundraising and grant writing. Reedus asked if the City is paying half the salary of this staff person, is it expected that half of the residents be Iowa City residents? Kubly replied that they don't have any specific criteria with Emerging Agencies. The purpose is to serve low to moderate income residents or to meet the goals of the City's Consolidated Plan. They typically try to keep things within Iowa City with Iowa City residents, but don't have any strict criteria for this program. Meardon stated they could get referrals from any place to come and stay within the home but added the homes they have been looking at to purchase have all been within the Iowa City limits. Reedus asked about the first -year operations budget, outside of the building. Meardon noted Merrilee Ramsey submitted the application but could not be here this evening, but she believes it stated start up to get the home up and running. Dennis asked about when the people move in, are they going to have a lease for a certain time period? Meardon replied it won't be a lease per se, it will be a month -to -month commitment with the hopes that people choose to stay at least a year, but not everybody is willing to do that. The other part of that is if somebody does relapse or use again, that may preclude them from continuing within the home, so they have set up steps to assist with that. Reedus asked what led to the need for this facility and how is it different than the agency formerly known as Prelude. Gardner replied she is not familiar with Prelude. She used to work in this field as an RN, she also is a person in recovery and what started this was other women in recovery that came together and realized that there is not a facility of this nature within the Iowa City area. She is not aware if there's one in Johnson County, but believes there's one in Columbus Junction that just started within the last six to nine months that provides this sort of step-down care from a treatment facility to home. Housing and Community Development Commission February 23, 2023 Page 4 of 11 Reedus stated she is trying to figure out if they've studied and determined that this service isn't provided in the community because Prelude, now known as Community and Family Resource Services, is an agency that does have transitional housing. Meardon reiterated she is not familiar with Prelude but does know there isn't a facility like this in Johnson County, the transitional housing she has known about have all been corrections based or mental health care based. This is for people coming out of treatment and looking for support by going into a sober living facility, the success for one year of sobriety increases from 20% to 80% with this type of step-down care. Vogel noted in the application it was noted that Community and Family Resource Services was supporting them in their efforts to open this house, there was a list of local organizations that were supporting them in the process. Mohammed noted from the supporting materials, the failure rate on this program is very high and 80% of the people who recover will go back again to use the substance so how do they measure the progress on the program? Meardon stated what Sober Living provides is a household that is all recovery base, basically it's a sanctuary with no drugs or alcohol on site. There's also a support system in order to find employment if needed and the ability to seek treatment and have sober coaches. One of the things within the recovery community is a 12-step based program and that will be part of a requirement to stay within the facility. All of those things increase an individual's success. Iowa Legal Aid Vogel stated that this is basically an application to pay lawyers Jim Kringlen conformed and continued that they are the best lawyers that money can buy and happen to be among the lowest paid, but Iowa Legal Aid is trying to improve that. They recruit lawyers who want to help people and who have a passion for it. They've been in existence as a statewide organization for 47 years so they're not emerging or new in that sense but are new to this table. They have some development folks in Des Moines that stated they should be seeking local support. Regarding how much of the work they do is for Iowa City residents, they are a statewide law firm, and the Iowa City office serves clients who have court cases in a seven -county region from here all the way to Burlington, so they've come up with the numbers based on their historical client base of how many of their clients were Iowa City residents. Vogel asked if Mariah was going to be part of this. Mariah is with the Shelter House and works with evictions. Kringlen confirmed she partners with the Legal Aid people, they partnered to have the Help Desk at the courthouse every day that they have eviction hearings, which are usually on Mondays. Reedus asked if they have any other local funding such as United Way or Community Foundation funding. Kringlen replied they have been a partner agency with the United Way of Johnson and Washington Counties for many years and have gotten funding from the Community Foundation of Johnson County, and just about two years ago they got their first grant from the City of North Liberty. They have some funding from the County and do have a separate pending application to seek some funding from the City to support some of their housing work. In the early years, there were just a handful of funding sources and 90% of funds came from the Federal Legal Services Corporation, now only about 40% does because Congress at different times has cut funding and it has not kept up with inflation. The State of Iowa started supporting them with grants in 1996 when they had a particularly large loss of federal funding. Overall, they have a diverse pot of funding sources now, maybe every United Way in Iowa, supports their work, the Bar Association's lawyers donate, and various businesses. Reedus asked if the funding they're seeking is going to enhance services, provide more services, or if it will fund existing services. Kringlen replied that is a difficult question to answer because the amount of funding that they're seeking isn't enough to add another staff attorney, but they are adding staff attorneys are at the largest size they've ever been. They've just had one attorney transferred from the Davenport office to the Iowa City office and they also hired another one that started in January. Adding attorneys Housing and Community Development Commission February 23, 2023 Page 5 of 11 increases capacity and then they can serve more people. They have always had to turn away people. With this added grant they still will, but fewer. Haylett asked about having to turn people away and wanted to know what the screening criteria is. Is it folks at or below 125% of the federal poverty line or what general guidelines do they use? Kringlen replied there are quite a few and it is fairly complex. They can fairly easily grant exceptions to income up to 150% of poverty knowing people who live at 150% of the federal poverty guidelines can't afford lawyers so they grant all of them. Regarding other categories of screening, it depends on what kind of problem it is. If it's a family law problem, has there been domestic violence? They ask very broad screening questions but sometimes even though it is hard to think about or talk about, the abuse being mild versus severe, and that plays a factor sometimes in decisions. It might be recency as well. If it is someone they can't help, they might still refer them to a volunteer lawyer, who agrees to take cases through the volunteer lawyer project free of charge. They can take cases regardless of income with funding that supplements their budget from Area Agencies on Aging. So, if someone is 60 years or older, they will at least give them advice, even if they're relatively well-to-do senior. Mohammed noted on their budget they show a huge deficit, how will they overcome that deficit? Kringlen agreed they do have a huge deficit, almost $2 million in projected losses for 2022, and to cover that will come mostly from their reserves. They have a board of directors that maintains a reserve. They also anticipate staff leaving, retiring, resigning, and then they have vacancies and until they can fill those positions, there will be a savings. Those are usually the biggest ways that they cover projected deficits. They know they can't obviously operate in a deficit forever but do with some frequency in terms of the revenue versus the expenses. Other years they have more income or revenue than expenses and it balances out. Trail Johnson County Vogel stated he is confused on the subscription base fee service and what they're requesting is money to pay for. Bob Untiedt replied yes, they are requesting money to pay for membership fees to support very low- income folks who can't afford the membership fees. The cost per member is about $1,241 a person which is the total cost of operating the organization divided by membership. The membership fees cover about 45% of the total cost of the organization so they don't even cover everything. This money is going to operating costs which will allow them to offer memberships to folks under a certain income level. He added the significance of supported members is not simply that they contribute less, it's also service requests. Prior to last year, the most they'd ever done in the seven years of existence was 452 service requests, or about 40 a month. Last year they did 884 and nearly all of that growth has come from supported members from very low-income people. Additionally, it's something like two thirds of those come from the top ten requesters who have multiple requests a month. Low-income people tend to seek more frequent service - such as medical transportation and things like that. Again, it is for low-income people at 30% of area median income or less who are over age 65. Reedus asked what their total budget was for last year when they had the 884 service requests, and how many members do they have. Untiedt replied their budget was $142,725 with about 250 members. Membership varies from month to month. QUESTION AND ANSWER SESSION FOR FY24 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME INVESTMENT PARTNERSHIPS (HOME) APPLICANTS: City of Iowa City Down Payment Assistance Kubly stated Tracy Hightshoe couldn't be here tonight, but that staff and a representative from Hills Bank, Matt Olson, are available to answer questions. Housing and Community Development Commission February 23, 2023 Page 6 of 11 Dennis noted that this is another application for down payment assistance for owner occupied housing and that's new construction and wanted to know if the City partners at all with. Kubly confirmed yes, two of the homes that they've already done through this program have been in partnership with Habitat, but their current application is for separate units. Dennis noted the application says that the underwriting criteria would be modified. Does that mean increasing the debt -to -income ratios, or what is the modification? Matt Olson replied it would be more flexible underwriting and these will be 30-year fixed rate mortgages that will be offered, not adjustable -rate loans. Typically, a 30-year fixed rate loan gets sold on the secondary market to Fannie Mae and Fannie Mae does have some strict requirements, so Hills Bank and GreenState are going to provide some flexibility in that financing and these loans will stay in-house. One example is if the property is a townhome or a condo, Fannie Mae would require 10% down, and Hills Bank and GreenState are not going to require that 10% down. Fannie Mae may require that a borrower who was out of work for a few months, gets back into the workforce and works for six months before receiving financing whereas Hills Bank and GreenState will provide some flexibility and as long as they've entered back into the workforce, they're not going to require that six month waiting period. Dennis asked if a homebuyer receives the down payment assistance, does that qualify them for the Iowa Finance Authority down payment assistance or closing costs assistance as well? Kubly replied they could do that in addition to the HOME or CDBG assistance and combine it, but then it would be subject to Iowa Finance Authority guidelines. Dennis noted tonight's their Souper Bowl fundraiser so they've asked the Commission to submit questions in writing and they will respond. Reedus asked if this is basically for the same project that they have funded twice before. Kubly explained it is the same project and they do currently have CDBG funds and then they have funding through HOME - ARP as well. Reedus asked if this project has always been in two phases or is this request new due to lack of funding? Has this application changed? She noted some concerns about the inability raise those funds and the agency's ability to have a plan for the cost of unmet campaign totals. Kubly stated the new construction of the shelter is phase one, and then updating their old shelter would be phase two. Vogel confirmed that the $425,000 they've already awarded them was for the new shelter and this additional money is just more money towards the new shelter. Reedus asked what the total cost is for phase one and total cost for phase two. Kubly believes it's about $6 million for phase one for the new construction of the building. Reedus would like to know if they have asked for any other funding like ARPA funds. Will the decisions on ARPA funding be made by the time this Commission makes decisions? Kubly stated that DVIP has applied for ARPA and the City is in the review process, but she doesn't know exactly when they'll have decisions. If she has an update before March 30, she will provide that to the to the Commission. Vogel stated the $6 million is just for phase one because $5.7 million is the construction costs of the new 24,000 square foot building and the land acquisition was $215,000. Habitat for Humanity Dennis asked for clarity on what they mean by a silent forgivable loan. Housing and Community Development Commission February 23, 2023 Page 7 of 11 Scott Hawes replied it is a loan that is forgiven over the period from year seven to 15 and after 15 years, the entire loan is forgiven. If they remain in the home after that period of time, they don't have to make any payments on it, but if they sell the home prior to 15 years then they have to pay the balance on the house. Vogel asked if the two houses on Blazing Star are built. Hawes said they are to be built, the first one will be built this fall and the second one will be built fall of 2024. Vogel asked if they currently have buyers. Hawes replied they do have a buyer for the one that they're planning to finish this year and that one does qualify for the down payment assistance program. Shelter House Reedus asked if this is the same project that they have funded in the past with CDBG. Crissv Canganelli noted this is an entirely different and new project, a first-time request. The shelter opened in November 2010 and a little over 700 people a year come through that building as residents, and then another 300 use it as a drop -in center service. Dennis asked if they don't get full funding, how are they going to prioritize what needs to be done? Canganelli started by noting one very complicating challenge is the timing of the release of the applications for the ARPA funding and the timing for this application since they do not know the status of the ARPA application. Prioritization for the different project components that are submitted in this application would be entirely dependent on the level of funding that's awarded. If funding was in the neighborhood of about $100,000, they want to make the changes to the stairwell because this year they've already had two suicide attempts that have involved the open stairwell. Many of the challenges that they are facing now that have been reflected in this application, are in large part due to their shift to low barrier service and the complex nature of the individuals who are coming through their doors today with serious behavioral health challenges, unmedicated serious persistent mental illness, co-occurring substance use, intellectual disabilities, and brain injuries. Canganelli stated there are areas and spaces in their building that were not built to accommodate the needs of the population that they're serving today, and they actually amplify and escalate some of their challenges. If less funding was made available, they'd do something like immediately changing out the doors as that's a high need security issue. The Housing Fellowship Rehab Simon Andrew stated their request is for $78,000 to rehab a duplex in Village Green, they've owned it for 25 years and originally purchased through the help of the City. This is a good time for them to do this rehab because the family that had lived there had been there for quite a while but just moved out, so it is vacant. The plan is for new windows, kitchen/bathrooms updates, etc., maybe HVAC but no new roof at this time. Vogel asked about their capital repairs budgeting process. Andrew explained they do keep a capital budget for such things and have invested a good amount of their own money and capital reserves into that property. Some of it has to do with the length of duration that the person lives there and how hard they were on the property, some move outs are very inexpensive and some are very expensive, this one happens to be a more expensive one. He noted the application reads up to 60% of AMI, they currently rent both sides at 50%, it's three -bedroom units for $900. After they get out of compliance, they could bump that up a little bit more and have that for future investment on the property, but they try and keep the rents as low as they can. That's generally what the CHODO reserved dollars are there for, for projects they can't fund in other ways as easily. He acknowledged they certainly could have charged $50 more per month in rent for the last 10 years and had it paid for but then it becomes more challenging to keep it affordable long term. Vogel asked what the $7,800 developer fee is. Andrew explained they request 10% for developer fee and that goes into the operations that's paying the maintenance staff that and the project manager that oversee the project and goes into the investment as well. For instance, he doesn't know how extensive Housing and Community Development Commission February 23, 2023 Page 8 of 11 this one is going to be, but they did one using HOME funds on First Avenue a couple of years ago and they applied for $24,000 as the project was initially budgeted for around $50,000 and ended up putting $100,000 into it. He imagines that $7,800 will still go into the to the Hannah Jo project. The Housing Fellowship Construction Andrew next discussed the other The Housing Fellowship application. The Home Builders Association and the City reached out for this project. He also stated they are thrilled to see the Student Build Program coming back noting it's been a real challenge, especially during the pandemic, finding contractors for some of the work that they're doing, plus training that next generation of skilled tradespeople is going to be really beneficial. Vogel asked if this is request is just for construction. Andrew replied yes because for the property they received a grant from the City that included the land purchase. He also noted the project is still in the design phase and they do have an application into the Historic Preservation Commission. They expect it to be on their agenda in March. Vogel asked if all three high schools are being included in this build. Andrew is not sure, the school district did just hire a full-time instructor for this project, who also lives in the Northside Neighborhood, but he doesn't know if he is housed specifically out of one school or if he moves around to schools, or how it is structured. Dennis asked if it were going to be a three -bedroom house. Andrew replied it will be a two -bedroom. He stated it is a big lot that they plan to subdivide, it's an 80-foot-wide lot, but it's very deep, and has a private sewer main running across in two different directions. Therefore, the buildable portion of each lot is pretty small so they're fitting every square foot on it they can. This house will be two beds, two baths, with a zero -entry bathroom on the ground level and a half bath upstairs. The second home they're hoping to be five bedrooms as that's where they see the biggest need right now as families have more children in the home, they don't have the size the units to serve right now. Again, he reiterated they are really excited for this project and noted that the Home Builders Association and the school wanted to start with the smaller and less complicated one first, which makes sense. They're hoping this program sticks around for a long time to complete both projects. United Action for Youth Haley Franzen and Talia Meidlinger stated they purchased two homes in 2012 with CDBG funding and have been renting apartments. This would allow them, depending on the size of the home that they can find, to no longer have to rent as many units. The apartments they are renting are in various apartment complexes around town and are individual living quarters, not group living. Franzen noted everyone in their program has a roommate as they have two -bedroom duplex units and they have one three -bedroom home and the rentals are two -bedroom apartments, so everyone has an individual bedroom, but shared accommodations elsewhere. Dennis asked if this is separate from the program that they have for teen parents. Franzen stated it is but those two programs can work together, and they do have the ability to house single young parents as well and their dependent children but those are two separate programs. Vogel asked if they would use the $800,000 to purchase outright, or are they looking at a down payment for something. Meidlinger stated their goal would be to purchase and rehab and then not pay rent anymore to landlords because the instability piece that they've run into is whether or not they can resign a lease. If they have residents living, there that are already in transition coming from homelessness they need stability. She stated they hope to find eight bedrooms as that would close the gap on them no longer needing to rent, however, finding an eight -bedroom house right now is difficult. Ideally it would be great to find a couple fourplexes, in close proximity, or one big eight -bedroom house. Housing and Community Development Commission February 23, 2023 Page 9 of 11 Reedus asked what the average length of stay is. Franzen replied the average length of stay is anywhere from seven to eight months, and that competes with the national averages. Dennis asked what happens if these kids use this program? Franzen replied that's a great question and they are working more and more to try and close gaps for the younger end of their service range because it's really hard to sign a lease if someone is not 18. Not that it's illegal, it's just really hard and there are a lot of barriers that landlords can throw up. They work a lot across their agency and with other community partners to get folks wrapped into family mediation services and try and help mitigate any of the conflict that might be happening where they're currently staying or help them identify alternative appropriate options for them - whether that is extended family members in other areas, or friends whose families have the capacity to house them through high school graduation or until there is an opening in the program. Meidlinger added for the exception, where they can't close that gap in other ways and have young people who have nowhere to go and continue to experience trauma and instability, that lack of structure is detrimental to all of the things that they need to thrive and survive and become successful adults. DISCUSS NATIONAL COMMUNITY DEVELOPMENT WEEK: Dennis noted National Community Development Week 2023 is April 10-15 Dennis stated last year they had ideas for staff that would have taken them about three years to complete. What are some things they can do for National Development Week this year? Maybe write letters to the editor and post about it on your Facebook page, if you have one? Kubly noted they always do a proclamation at the City Council meeting and typically have a representative, usually the chair from HCDC, to come accept that and the mayor or whoever will read it. If there are other ideas like a social media campaign, staff hopes the communications folks will promote those, but are open to ideas the Commission has. Reedus stated she liked the old days when they celebrated one of the projects. There are some good projects in this in this community that have benefited from CDBG and HOME funds. People would come and see the project and it was crowded. Reedus acknowledged organizing that is a lot of work. Dennis noted years ago the HUD representative would come and there would be this big deal and all the elected representatives would be there such as Grassley and Harkin. They don't promote that much anymore, and the HUD reps don't come anymore. Kubly noted when she interned with the City, they did have the Community Development Week celebration and gave awards, and the representatives came but that has not happened recently. Dennis recalled they did used to give awards and wondered if there a project that they particularly thought was really great to honor. Vogel stated the new Shelter House building is impressive, however, he had some real issues with how much that cost, but it has made a huge difference already in the numbers of people it is serving. Perhaps there are other ones that are even smaller that would be interesting - maybe some of those Emerging Agencies. Thul mentioned CDBG and HOME projects that have been completed in the last couple years. Neighborhood Centers put a new roof on their Broadway location - that's a smaller rehab project. A lot of projects that have been undertaken by subrecipients recently are acquisition of existing housing which is a great addition to the affordable housing stock but maybe harder to highlight. Vogel noted he went to Houses into Homes recently for the first time to drop off some stuff and had never been inside that warehouse space and it was impressive. They've gotten funds from HCDC in the past for an acquisition of a van and some other stuff. He thinks in general it might be good to give more publicity Housing and Community Development Commission February 23, 2023 Page 10 of 11 to some of these smaller projects and some of the Emerging Agencies. Vogel noted Trail is a prime example of something he did not know even existed. These small, very niche things can absolutely use that kind of broader advertising from the City as success stories. Even the small grants can make such a huge difference. Dennis noted that is a good idea for next year as Trail hasn't gotten any funding yet. Reedus asked if perhaps they could work with the City media folks to do some sort of five-minute video thing to highlight a few of the HOME projects or what CDBG money helped agencies to do. This could be really powerful, and it could play on social media and the City website to highlight one or two projects. The media person could do an interview with the director. Kubly will ask the media communications team if they're available to do something and asked if there is a Commission member that would want to speak on that video and talk about things. Reedus thinks it should be the chairperson unless someone else is interested. Kubly noted they did a video last year for The Housing Fellowship and they can run that again as well Dennis noted Beining also will go to accept the proclamation. STAFF & COMMISSION UPDATES Kubly updated the Commission on Council discussions regarding the Legacy Aid to Agencies. Council is requesting HCDC take another look at the applications and not consider the late applications to be a factor in consideration, so that will be on the March 30 agenda. The video of the Council discussion is available online for review. Reedus asked if there are other rules that they don't have to pay attention to or just that rule? Kubly stated that this is the specific direction they received from Council and that she would suggest listening to the discussion. Reedus stated she tried but couldn't get the sound to work. Dennis suggested they table the discussion until the 30th. Vogel asked if this change would impact the approval process. Thul stated the Legacy, Emerging, and CDBG/HOME recommendations will all go to Council with the Annual Action Plan the first meeting in May so the timing should be okay. Thul will get staff recommendations and staff scores to the Commission by March 3rd. Staff are asking to have score sheets returned by March 16. Staff will compile the information submitted for the packet. ADJOURNMENT: Vogel moved to adjourn, Haylett seconded the motion, a vote was taken, and the motion passed 6-0. 10 Housing and Community Development Commission February 23, 2023 Page 11 of 11 Housing and Community Development Commission Name Terms Exp. 7/21 9/15 10/20 11/17 1/19 2/16 Beining, Kaleb 6/30/24 X O/E X X X O/E Dennis, Maryann 6/30/25 X O/E X X X X Haylett, Jennifer 6/30/25 X X O/E O/E X X Krotz, Karol 6/30/24 O/E X X X X O/E Marilla-Kapp, Elizabeth 6/30/23 X O/E Mohammed, Nasr 6/30/23 X X X X X X Reedus, Becci 6/30/24 X X X X X X Vogel, Kyle 6/30/23 O/E X X X O/E X Eckhardt, Michael 6/30/25 X X X X Patel, Kiran 6/30/23 O/E Attendance Record 2022-2023 Resigned from Commission Key: X = Present O = Absent O/E = Absent/Excused --- = Vacant 11 Agenda Item #5 Item Number: IP4. - CITY OF 1 O WA CITY COUNCIL ACTION REPORT February 16, 2023 Memo from Neighborhood Services Coordinator & City Manager: FY24 Aid to Agencies Status Attachments: Memo from Neighborhood Services Coordinator & City Manager: FY24 Aid to Agencies Status da6UCl62' MpeU UGM 9a6UC162 9L6 9gg6q Ij w9A Iwb9cj jp6 g0119L 9wonuj E HCDC gbbLOn6q 9gq!ua jpL66 u6M 9a6uCI62 92 r6a9cA vaeuCI62 tOL 9 jOj91 O} 5 !gsUj!tlsq !U jpe C!jA,2 Cou2ol!ggjsq bl9u' C!�X a�Gba 5052' `dpsgq Ot jpe LA51 gl jps 2ecouq A69L 12 bLo-L9jsq p926q oU jpe c1jA,2 9bbLOnsq 9uun91 pngasj' Ella! 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Commissioners may consider this information during their independent evaluation of the submissions. The table attached contains staff scores, funding recommendations, and a five-year funding history for the Legacy A2A program. Staff Comments on Funding Recommendations: In general, staff funding recommendations were developed by awarding the largest funding increases to the highest scoring submissions. The following are instances where members of HCDC may benefit from additional explanations to inform the decision -making process. CommUnity and United Action for Youth Commissioners will observe that the recommendations show a funding decrease for CommUnity and United Action for Youth compared to the FY23 Legacy A2A allocations. This is due to a decrease in the FY24 requests submitted by the agencies rather than a staff -imposed reduction in the funding recommendations. Staff recommend full funding to the agencies at their FY24 request. Inside Out Reentry In FY20, the A2A budget was increased and as a result, Inside Out Reentry began receiving funding that was a comparatively large portion of the agency's total operating budget. A majority of Legacy Agencies are funded at a level between one and five percent of their agency budget, and the FY24 request from Inside Out Reentry was over 20% of their total budget. Staff recommend a slight decrease in funding from FY23 levels due to the size of the agency budget and the percentage of the request. The decrease in funding recommended is less than $3,000 and should avoid any significant disruptions to agency operations. Community and Family Resources (formerly Prelude) Staff support the mission of the agency, but do not recommend funding Community and Family Resources based on the quality of the application and use of funds. The proposal was one of the lowest scoring applications and some of the narrative responses did not adequately address the questions. Additionally, the agency proposed using funds for security deposit and rent assistance, as well as facility repairs. While the Legacy A2A program is designed to provide flexible funding for operations, City resources for the program are limited and there are other opportunities for funding for housing through federal CDBG or HOME programs, as well as the city's Affordable Housing Fund. Lastly, the application was submitted after the deadline of 5pm due to technical difficulties. November 1, 2022 Page 2 Center for Worker Justice Staff support the mission of the agency, but do not recommend funding for Center for Worker Justice based on the quality of the application, use of funds, and other funds in place for proposed services. The proposal was one of the lowest scoring applications and issues arose regarding the agency's financial capacity and oversight. Additionally, some services proposed to be provided with Iowa City funds are ineligible, such as work with communities outside of Iowa City. Center for Worker Justice has been allocated funds for wage theft through the American Rescue Plan Act (ARPA) and additional need has not been demonstrated. Lastly, the application was submitted after the deadline of 5pm due to technical difficulties. New Legacy Agencies Of the three new Legacy Agencies, staff recommend funding Houses into Homes and Dream City (Dream Center) at the minimum award amount of $15,000. Free Medical Clinic and Neighborhood Centers of Johnson County The largest increases in funding compared to the previous fiscal were allocated to Free Medical Clinic and Neighborhood Center of Johnson County. While not fully funded, the proposals were both tied for the third highest scoring submissions. Conclusion Iowa City is fortunate to have many qualified nonprofit organizations serving the community. Although these decisions are challenging, staff feel that the information provided is fair, objective, and reasonable. Commissioners are reminded that the deadline to submit independent scores and recommendations to staff is November 8, 2022. Staff will compile scores and post them in the meeting packet on November 10, 2022 ahead of the November 17, 2022 HCDC meeting. Attachments FY24 Staff Legacy Aid to Agencies (A2A) Recommendation 9OgO1NO�iTmmOmmmm mm0mrdd fO$ SpO • 0 S��mz c S� 8��im o8 �Po s: PPe4a d'a 2�a eeT ie a d°e C�d'd'^p�d°a epp �C SS0Sj0 SSSSnmmrOgmOSgjOOM 6LL mde d'A de pw NNNN� .ZmZZ.O G�i l2 c L U O a C Q j rmmONiO(�OSp�r(�. m 4GE 0 mm�pr rvFiry xryNOONON 00„ rc u o�8o$58��8888p888o888 g p �Op� Oi nY Nt7N CCCCCCnCC mmt'�NmN�nmO CC yW P i co 0 4 nrPnNnm� y pZ�ZZ�yw ui 6 N$w a BmS�v�i�n�m m�a �iaQnp� o rv�n mZn22�w vi 6 � O„ 1p mwmmmo$immmrnm�i r ^� i yO q $OjQQ OIYiN�I�i�S O�Q�QQ�p 9i m.N 1�NOOrym Nry�020220✓„ Q m +SSSMSSS>SSSSOSOSaSQQ O SS8 �O CC n nZNZZmNb a U � a _ o i rc t C i x E E .Y yy $'YD 033� 5 iai 3q t g' 8 0 m 0 3 m a c »wu�E U o `n c E� E=� aac�mn a a Q UNILZ ��QJmrPCQi—LLSS�UUSF 1 = i CITY OF IOWA CITY UNESCO CITY OF LITERATURE Agenda Items #6 & #7 CITY OF IOWA CITY MEMORANDUM Date: March 3, 2023 To: Housing and Community Development Commission From: Erika Kubly, Neighborhood Services Coordinator Brianna Thul, Community Development Planner Re: FY24 Staff Funding Recommendations Summary of Staff Scores & Funding Recommendations for CDBG/HOME: Score Agency and Project (340 Request HOME CDBG Total Points Funding Funding Funding Total Iowa Valley Habitat for Humanity 9;% $80,000 $80,000 $0 $80,000 Down a ment Assistance City of IC, GreenState, & Hills 284 $300,000 $300,000 $0 $300,000 Down a ment Assistance 84% Domestic Violence NA Intervention Program 82% $350,000 ineligible $130,000 $130,000 Shelter New Construction The Housing Fellowship 275 $200,000 $200,000 $0 $200,000 Rental Construction 81 % The Housing Fellowship 260 $78,000 $78,000 $0 $78,000 Rental Rehab 76% Shelter House 255 $240,000 NA $110,000 $110,000 Public FacilityImprovements 75% ineligible United Action for Youth Acquisition and Rehab 58 % $400,000 $0 $0 $0 Transitional Housing) Total $2,028,000 $658 000 $240 000 $898,000 Staff Comments on Funding Recommendations for CDBG/HOME: General Comments The City received seven eligible submissions for CDBG/HOME funds. Each proposal clearly explains how the project will address a specific goal from the City's consolidated plan, City Steps 2025. Each project addresses a high priority need. Iowa Valley Habitat for Humanity — Downpavment Assistance Iowa Valley Habitat for Humanity has undertaken numerous federally funded projects through the City in prior fiscal years. As the highest scoring proposal, staff recommend full funding of $80,000 to assist two income eligible buyers purchase newly constructed units. City of Iowa City, GreenState Credit Union, and Hills Bank — Downpayment Assistance The proposal submitted through a partnership with the City of Iowa City, GreenState Credit Union, and Hills Bank is the second phase of a program currently being offered. The first phase of the March 3, 2023 Page 2 program is anticipated to be completed in the current calendar year and additional funding will allow the program to continue. Staff recommend full funding of $300,000 to assist 20 income eligible buyers purchase units located in eligible areas of Iowa City. Domestic Violence Intervention Program (DVIP) — Shelter New Construction DVIP has undertaken numerous federally funded projects through the City in prior fiscal years including both public facility improvements and public service activities. Most recently, the same shelter construction project was funded $425,000 of CDBG in FY23. Due to the amount of funds already invested in the project, staff have concerns about spending deadlines. The U.S. Department of Housing and Urban Development (HUD) limits the amount of CDBG funds that the City can have on hand at a specific checkpoint each year (typically the beginning of May). If federal funds are not spent in a timely manner, the City may be required to undertake additional reporting to HUD, and/or the total amount of CDBG funds granted to the City could be reduced in future years. DVIP's request of $350,000 exceeds the amount of CDBG funding available, therefore full funding is not an option. Staff recommend allocating the largest CDBG award of $130,000 to DVIP. Staff advise against allocating the total CDBG budget available to DVIP due to spending deadlines. The Housing Fellowship — Rental Construction THE has a long history of successfully undertaking federally funded activities. Projects undertaken with City HOME funds typically include rehab and acquisition, however, the agency has completed other large-scale projects such as the LIHTC new construction of the Del Ray Ridge building. The main staff concern regarding this proposal is the complexity of applicable project requirements. Due to agency experience and demonstrated ability to undertake complex projects, staff recommend full funding of the proposal ($200,000). The Housing Fellowship — Rental Rehab THE is the City's only active Community Housing Development Organization (CHDO). Maintaining CHDO status requires annual certification. CHDOs are a critical component of the HOME program as HUD requires a minimum of 15% of the City's annual HOME grant to be set aside for CHDO activities, a portion of funds known as the CHDO reserve. THE has a long history of successfully undertaking federally funded activities of similar scale and scope. The proposed project site is located in close proximity to railroad tracks. The noise level at the project site was reviewed and found to be within the acceptable range as established by HUD. Staff recommend fully funding the proposal with the CHDO reserve ($78,000). Shelter House — Public Facility Improvements Shelter House has successfully completed federally funded projects of similar size and scale in the past. Similar to DVIP, the main staff concern regarding this proposal is spending deadlines required by HUD. Projects funded with CDBG dollars are expected to be completed within one year and Shelter House has not drawn any funds for their FY22 HVAC project which was allocated $225,000 in July 2021. The project experienced delays and is currently behind schedule with completion anticipated by the end of summer 2023. When larger projects experience substantial delays, the amount of unexpended funding tied up in the project puts the City at greater risk of missing the CDBG timeliness deadline with HUD. Staff does not recommend full funding for the project for this reason. However, in consideration of the urgency of the proposed project, staff recommend a prorated award in the amount of $110,000 (cost of security measures and stairwell safety improvements). United Action for Youth — Rental Acquisition and Rehab (Transitional Housing) UAY has undertaken federally funded housing projects in the past, most recently 2012. Additionally, the agency completed a federally funded public services project with CDBG-CV funds during the COVID-19 pandemic. Staff support the intent of the proposed project but does not recommending funding the proposal at this time. As submitted, the project will not pass the HOME underwriting requirements. Staff also have concerns regarding the availability of apartment buildings for acquisition March 3, 2023 Page 3 as described in the proposal, the project budget, and the complexity of the applicable regulations. Staff recommend that UAY reapply when more information is available. Remaining HOME Funds After making the recommendations above, about $110,000 of HOME funding remains unallocated. This figure is about $10,000 less than initially anticipated due to a difference between initial budget estimates and final federal allocations announced February 27, 2023. Staff recommend allocating the remaining HOME funds to general acquisition of rental housing. This would allow the City to consider proposals from agencies later in the fiscal year. Summary of Staff Funding Recommendations for of Emerging Aid to Agencies (EA2A): Agency and Project Request Recommendation Community Transportation Committee Support to research and identify gaps in late night $15,000 $0 transportation services. Healthy Kids School Based Clinics $15,000 $10,000 Free medical services for children without insurance. Iowa City Compassion Operational support for programs supporting culturally $15,000 $10,000 diverse LMI families. Iowa City Sober Living $12,500 $0 Sober living residence manager salary for six months. Iowa Legal Aid $12,500 $10,000 Operational support for legal services. TRAIL of Johnson County Operational support for scholarships to LMI seniors to $9,000 $7,575 receive TRAIL services/membership. Total $79,000 $37,575 Staff Comments on EA2A: Staff prepared recommendations with the maximum EA2A budget based on the initial recommendations from HCDC. As you know, City Council has asked that the HCDC look at the FY24 Legacy Aid to Agencies recommendations again at the March 30, 2023 meeting, which has the potential to alter the budget available for Emerging Agencies. Staff does not recommend funding for Community Transportation Committee as the proposal did not adequately demonstrate the need for the project or how the outcomes will benefit LMI households. Staff does not recommend funding Iowa City Sober Living at this time. While the proposal is reasonable, staff feel that the project should be operational before receiving financial support for staff time and the agency has not yet acquired a home or served any LMI individuals. Of the remaining proposals, funding is recommended at 66% to 84% of the requests. Staff considered the following in developing recommendations: • consistency with needs identified in City Steps 2025 • impact for low to moderate income residents • demand for services • use of funds • agency capacity and ability to complete the proposed project in the required timeframe March 3, 2023 Page a coordination of efforts with other established agencies uniqueness of services provided (avoiding duplication of existing services) overall quality of submissions Next Steps Commissioners are reminded that score sheets for CDBG/HOME proposals and funding recommendations for EA2A are due to staff by March 16, 2023. Staff will compile data and prepare a summary for review ahead of the March 30, 2023 HCDC meeting to aid in the development of funding recommendations. Agenda Items #6 & #7 r `_.--®, CITY OF IOWA CITY MEMORANDUM Date: March 24, 2023 To: Housing and Community Development Commission From: Brianna Thul, Community Development Planner Erika Kubly, Neighborhood Services Coordinator Re: Housing and Community Development Commission Summary for the FY24 Funding Rounds The purpose of this memo is to provide a summary of information submitted by the Housing and Community Development Commission (HCDC) for the FY24 Community Development Block Grant (CDBG) and HOME Investment Partnership Program (HOME) competitive funding round, as well as the FY24 Emerging Aid to Agencies competitive funding round. This information will be used to guide the funding discussion at the March 30, 2023 HCDC meeting. The following tables are attached: A. FY24 CDBG & HOME — HCDC Individual Score Summary B. FY24 CDBG & HOME Rankings Based on Average Score C. FY24 Emerging Aid to Agencies — HCDC Individual Recommendation Summary D. FY24 Emerging Aid to Agencies Rankings Based on HCDC Average Recommendation Staff scores and recommendations are available in a separate memo and are not included in the calculations or rankings attached. J O O L } d Ul `p O � _ w C d N O O O M n 0^ 0) N O U O O Q N N d p N C � Q N C d d N J d O > O A m A r m r w t^O 001 yr E d T L ! N U d LL _a L N O L — d y L N C J d O K 2 d L f o_. 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I— CITY OF IOWA CITY ®did COUNCIL ACTION REPORT March 21, 2023 Resolution approving preliminary funding recommendations under the American Rescue Plan Act (ARPA)-funded Non -Profit Capacity Building Capital Grant Program. Prepared By: Rachel Kilburg, Asst. City Manager Reviewed By: Geoff Fruin, City Manager Sue Dulek, Ass't. City Attorney Fiscal Impact: The City has been allocated $18,325,190 in ARPA-SLFRF funds. This agenda item would encumber $3 million of those funds, to be authorized for expenditure under a future agenda item. Staff Recommendation: Approval Commission Recommendations: N/A Attachments: 11.28.22 Final Non Profit Capital Funding Request for Statements of Interest.docx Summary of Statements of Interest.pdf NPCG Preliminary Funding Recs Reso 3.21.23.doc Executive Summary: In December 2022, the City launched a Non -Profit Capacity Building Capital Grant Program using $3 million of American Rescue Plan Act (ARPA) funds. Eight letters of interest (totaling just over $11 million) were received and reviewed by a committee consisting of City staff and two City Council designees. The review committee narrowed down the submissions and invited a set of applicants in for an informational interview. Following this evaluation process, the review committee recommends moving forward with two preliminary funding awards: 1. Free Medical Clinic - $1 million to expand and renovate clinic space and dental operatories and make ADA accessibility improvements. 2. Neighborhood Centers of Johnson County - $2 million to seed acquisition and renovation of a new community center in a targeted neighborhood featuring early childhood education/care space, youth after -school programming space, and family and neighborhood support space. Approval of this resolution will authorize staff to work with each agency to develop a full proposal and corresponding grant agreements, which would again require City Council approval prior to the funding award being made. Background / Analysis: In 2021-22 the City of Iowa City received $18.3 million in American Rescue Plan Act (ARPA) State and Local Relief Funds. After dedicating several months in 2021 to gathering public input, the City Council identified several spending priorities, one of which was a social service needs assessment, capital planning, and related seed funding. After exploring this with other local governments, there did not appear to be mutual interest in pursuing a regional social service needs assessment. With the City Council's direction, in December 2022, City staff prepared and launched a capital grant program for Iowa City -based legacy non -profits geared towards growing capacity to serve our community. The grant program targeted non -operational facility improvements/expansions that would increase an organization's service capacity for the future. $3 million in ARPA funding was allocated to the program, with the intent of funding a small number of grants (1 — 3) with individual awards ranging from $1 million to $3 million. The Request for Statements of Interest detailing the program details and eligibility criteria of the Non -Profit Capacity -Building Capital Grant Program is attached. Due the complex nature of capital grants, the Non -Profit Capacity Building Grant Program followed a modified application process. In mid -December 2022, a Request for Statements of Interest was issued and Statements of Interests were due by January 31, 2023. The review committee consisted of one representative from the City Manager's Office, three representatives from Neighborhood Services, and two City Council members. Mayor Pro Tern Alter and Councilor Bergus were selected by the larger City Council to serve on the Non -Profit Capacity -Building Capital Grant program review committee. Eight letters of interest (totaling just over $11 million) were received and reviewed based upon the program criteria and ARPA guiding principles previously established by the City Council. A summary of the funding requests submitted is attached. While many compelling projects were submitted, the review committee collectively narrowed down the submissions to invite a set of applicants in for an informational interview to learn more about the project. Interviews were held the last week of February 2023 and the review committee reached consensus to recommend two projects totaling $3 million be further considered for a Non - Profit Capital Grant Program funding award: 1. Free Medical Clinic - $1 million • Project Description: Renovate the lower level to add a reception area and five new exam rooms for specialty care, install an ADA-compliant elevator and renovate the existing stairwell, renovate portions of the lower -level garage space and relocate the two dental operatories from the upper level, and repurpose the former dental operatory space on the main level to add 2-3 additional clinic rooms and administrative office capacity. Overall, the project would result in 7-8 additional clinic spaces, which will enable Free Medical Clinic (FMC) to see more chronic care patients, offer more frequent specialty care, and launch a full dental program. • Justification: FMC staff reported that there is a 3-month waiting list for chronic care patients and a 1-year waiting list for dental. The need is expected to grow in May 2023 when temporary pandemic -related Medicaid expansions expire. Due to the high demand for services and current limited capacity, surveys conducted by FMC revealed that there is a perception in the community that it is too difficult to get into Free Medical Clinic to be seen. Furthermore, these lengthy waiting lists limit the FMC's ability to market their services more widely. The proposed project furthers the City's equity and racial justice priorities since FMC largely serves the uninsured population and many immigrants and refugees. FMC staff report that volunteer practitioners are ready and willing to fill new clinic space and FMC has a strategic goal to add a dentist to the paid staff team. As such, this grant award will enable FMC to not only address immediate capacity issues but also prepare for more robust free medical and dental services for the community in the future. Due to FMC's staffing model, the renovation project would enable immediate capacity growth without adding considerable operating expenditures. • Funding RequesURecommend ation: FMC requested a $546,000 award through their initial Statement of Interest. The review committee invited Free Medical Clinic to participate in a project interview. Following this interview, it was apparent to the review committee that FMC's original request was insufficient to meet the community demand for services and that a $1 million award would achieve the transformative, capacity - building intent of the grant program. Preliminary recommended funding award: $1 million. 2. Neighborhood Centers of Johnson County - $2 million • Project Description: Seeds capital campaign to acquire and renovate a new community center located in a targeted Iowa City neighborhood, such as Towncrest. Project features include adding at least 50 early childhood education/childcare slots and six classrooms, satellite public library space, a computer lab classroom for adult and youth educational programming, large multi -purpose space with kitchen, after -school classrooms for youth development programming, a welcoming lobby with public computer access, social gathering areas, and partnership food pantry, and private meeting rooms and offices for staff and community partners to render services. The project is designed to be scaled and phased based upon capital campaign outcomes. • Justification: The proposed project responds to several public health, social, educational, childcare, and economic inequities that were accelerated by the COVID-19 pandemic. Additionally, the proposed project aligns with several, if not most, of the Iowa City Strategic Plan values and impact areas. Neighborhood Centers of Johnson County (NCJC) is in their 50th year of providing family support, early childhood education, youth development, and community engagement in targeted neighborhoods. Over the last 18 months, NCJC staff, board members, and community partnerships have been researching and developing plans for acquiring and renovating a new Iowa City -based community center to meet the growing need of the families they serve. By locating the new community center in a targeted neighborhood in need, such as Towncrest, NCJC will add childcare slots for families who receive state childcare assistance, build capacity for middle- and high-school programming, provide satellite public library space, create computer -skills learning opportunities, and provide space for other community partnerships. Additionally, the center will help serve as a neighborhood organizing and engagement hub, as demonstrated by NCJC's recent partnership with the City to organize and launch the Wonderful Westside neighborhood association. NCJC's capital and operational funding models allow the project to be scaled and phased over time, so the City's grant award can be immediately applied towards the capacity -building capital project even if the full scope of operational programming is phased in over several years. • Funding RequesURecommend ation: NCJC requested a $3 million award to seed the capital campaign that would ultimately fund the project. Following an informational interview, the review committee recommends a lower funding award in order to accommodate multiple, transformative funding awards, though we recognize this places a larger fundraising burden on NCJC to complete the project. Preliminary recommended funding award: $2 million. Next Steps Staff and the City Council designees recommend moving forward with the preliminary funding awards of $1 million to Free Medical Clinic for renovation and expansion of clinic spaces and dental operatories and $2 million to Neighborhood Centers of Johnson County for the acquisition and renovation of a new community center in a targeted neighborhood location. Upon City Council approval of this resolution and preliminary funding recommendations, staff will work with each agency to develop a full proposal and corresponding grant agreements, which will be brought back before council for final approval before the funding award is made. Statement of Interest Submission Requirements To be considered for funding, completed Statement of Interests must be emailed to neighborhoods@iowa- city.org or delivered in person. Emailed applications must receive a confirmation email from City staff before the application deadline to be considered for funding. If applying in person (City Hall, Neighborhood Services 410 E. Washington Street, Iowa City), make arrangements with a Neighborhood Services representative to ensure receipt before the deadline. Please call 319.356.5237 to make drop off arrangements prior to arrival. Submissions due by 4:00 PM, Tuesday, January 31, 2023. All Statements of Interest submittals must provide the following: 1. Cover letter identifying the lead applicant and if any co -applicants. Include lead organization's name, address, and the address of the project site (if known). Provide contact information (name, title, phone, and email) for the staff member leading the project and a general description of the project. Include the purpose, benefits, and specific goals of the project. Demonstrate how the project serves those in need of housing, food security, healthcare (including mental health) and/or youth services (including childcare). 2. Description of how the project builds community resiliency following the COVID-19 pandemic by building capacity to serve residents of the community. Specific estimates on additional services provided as a result of the project should be submitted. 3. Provide a project budget. Include how much in City assistance you are requesting and identify both the proposed sources and uses of funds for the total project. Identify if funds have been committed by each funding source. 4. A preliminary timeline for execution of the project, including a date no later than October 31, 2026 when the project is estimated to be completed. 5. Most recent audit or financial statements in accordance with the City's Aid to Agency Audit Policy (see attached). 6. Experience managing city, state or federal grant funds and demonstrated capacity to manage large grant awards. 7. A description of all work related to the project that has been completed to date, if any, including any secured funding, contracted professional services, property, or land acquisition, etc. 8. Any other information, including letters of support, the submitting agency deems appropriate. Evaluation Process All Statements of Interest that meet eligibility requirements will be evaluated by an internal team of City officials, including representatives of City staff and City Council. The team, at their discretion, may interview one or more of the submitting agencies to gather more information or clarify project intent or detail. The City team will recommend to the City Council that the City work directly with one or more of the submitting agencies to develop a full proposal based on the preliminary funding recommendations for each project. Upon initial approval by the City Council, City staff will work with the selected agency(ies) to develop comprehensive proposals and corresponding grant agreements for final City Council consideration. Additional Questions Questions regarding this Request for Information can be directed to Cassandra Gripp, Grant Specialist, Neighborhood and Development Services, at (319) 356-5237 or CGripp@iowa-city.ora. Aid to Agencies Audit and Financial Management Policies Audit Policy (Council approved 10-25-18): An audit or review by an independent certified public accountant in accordance with Generally Accepted Auditing Standards (GAAS) is required, based on the agency's total annual budget for the funded year: • Less than $100,000 — In-house year-end financial statement signed by Agency Director and Board President. Submitted to the City within 30 days from the end of the City's fiscal year (July 1-June 30); • $100,001-$499,999 — Review by certified public accountant annually. Submitted to the City within 30 days of receipt; and • $500,000 and over — Audit level statement, annually. Submitted to the City within 30 days of receipt. Financial Management: Each agency should have an adequate financial management system sufficient to: • Provide effective control over and accountability for all funds, property and other assets. • Maintain accounting records that adequately identify the source and application of the City funds provided to them. Access/Retention of Records The agency shall maintain the agreement and all financial records as it pertains to the City funds provided for at least five years after the close-out of the grant. Duly authorized representatives of the City shall at all reasonable times, have access to and the right to inspect, copy, audit, and examine all financial books, records, and other documents of the funded agency, and to make site visits and survey participants to evaluate and monitor the Agency's programs. Site visits and participant surveys shall be done only after consultation with the Agency Director. 0 0 0 0 0 0 0 0 0 0 0 0 v o C 0 3 0 0 0 .ti N M m C L C 3 LL N O O O O O O O N tG G G G C C G r� r1 t0 O O O O O O V O +' t06D u0i O O V O O M O c of O O O �+1 vt O a� O 0 '-I l+i e-I i/1 rl frf � rl Q m C N W C j N N tCal o m c E v Z 0 7 a c a a ° E,�o= a '^ c c a E c E x o v o 0 a 0 m o 'c° n c 3 E a m° E o.°.'U o c w U a= C Y O a W L O d >, m 0 O E c M c a v v 0 o �° m 00 U >> 0 a« a T y> C u w u in �n L C C a c 3 0 0 -a �+ m K Z 'u a m y c c c o m= E o m o a r E m a c E m c Emw o U E o s > m O a m O O a w v w i {, C E C W > m E a) a y T ate+ C a o w o o m y T > Y V_ a c O A2 , Z m o C O. VI yaj UN a) E _ a Q o `a Q a u E Q W a u a O Q U1 � K C E O W C_ QdJ U O m m u � .E E O = D a a v E a a u v U O O> N Q V R O u Agenda Item #9 COMMUNITY POLICE REVIEW BOARD CHUMINITV UORUM TIME The Community Police Review Board will be holding a Community Forum for the purpose of hearing views on the policies, practices and procedures of the Iowa City Police Department. QUESTIONS & COMMENTS: Send your questions or comments you'd like addressed at the forum to the following by Monday, April 10, 2023 Please include full name and address. (All correspondence is public) CPRB Or e-mail to: City of Iowa City CPRB@iowa-city.org 410 E Washington St, 52240 Agenda Item #9 Brianna Thul From: City of Iowa City: Do Not Reply <CityoflowaCity@public.govdelivery.com> Sent: Thursday, March 16, 2023 8:02 AM To: Brianna Thul Subject: City to hold Listening Post on accessibility D SHARE Having trouble viewing this email? View it as a Web page. 10WACITY FOR IMMEDIATE RELEASE Date: 03/16/2023 Contact: Rachel Kilburg, Assistant City Manager Phone:319-356-5014 City to hold Listening Post on accessibility The City will hold a Listening Post from 4 to 5:30 p.m. on Wednesday, April 5, 2023, at the Iowa City Public Library, Meeting Room A. The Listening Post, featuring ADA Coordinator Rachel Kilburg and Councilors Andrew Dunn and Pauline Taylor will seek input from residents on the topic of ADA accessibility of City services, programs, and activities. Council listening posts provide opportunities for the community to engage with City leaders on topics that are important to them in an informal setting. The staff and councilors in attendance back to the entire Council on what they have heard from the community during their discussion. This is a drop -in event and all residents are encouraged to stop by to weigh in at any time during the scheduled duration. No formal agenda or presentation is planned. Interested participants who cannot attend in person may submit questions and comments via Zoom and are asked to register in advance. Community members who are unable to attend at the scheduled time but still have comments they would like to share are encouraged to e-mail ADACoordinatort7o.iowa-citv.org. g, '��� Questions? .raJ� Contact Us CITY OF IOWA CITY UNESCO CITY OF UEERATURE STAY CONNECTED: SUBSCRIBER SERVICES: Manage Preferences I Unsubscribe I Hell) This email was sent to bthul@iowa-city.org using GovDelivery Communications Cloud on behalf of: City of Iowa City 410 E Washington Street Iowa City, IA 52240 gOV —Y-��vE