HomeMy WebLinkAbout2023-03-09 Airport Commission MinutesMINUTES
IOWA CITY AIRPORT COMMISSION
March 9, 2023 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
FINAL
Members Present: Warren Bishop, Judy Pfohl, Hellecktra Orozco (Via Zoom), Scott Clair,
Chris Lawrence
Members Absent:
Staff Present: Michael Tharp, Jennifer Schwickerath,
Others Present: Matt Wolford, Travis Strait, Kitzy Lemke, Carl Byers (zoom)
RECOMMENDATIONS TO COUNCIL:
None
DETERMINE QUORUM
A quorum was determined at 6:00 pm and Pfohl called the meeting to order.
APPROVAL OF MINUTES
Bishop moved to accept the minutes of February 9, 2023, seconded by Clair. Motion carried 3-0
(Orozco Absent, Lawrence Abstain)
PUBLIC COMMENT -None
ITEMS FOR DISCUSSION / ACTION
a. Hangar A Mural Project —
1. Consider a resolution approving contract with Jenna Brownlee —
Tharp stated that they were still working on the contract with the artist
and asked the Commission to defer this until their next meeting. Tharp
stated he hoped they would be able to approve it then. Tharp stated
that they still needed to discuss the fundraising piece. Bishop stated that
he and Clair had a meeting with Lynette Marshal who is the Uofl
Foundation CEO. Tharp also stated that within the contract that's being
discussed there were no provisions specifically calling out for public
participation. Tharp stated that because that wasn't a piece in the RFQ
it wasn't proper to include it as a contract requirement. Tharp stated
that if there was going to be a public participation, they would need to
plan for it as there are access and safety items that need to be
considered.
b. Airport Strategic Plan Tharp stated that this was a planned off month for this as
Regenia was putting the draft strategic plan together. Tharp stated he expected to
see a draft document that the Commission will be able to review.
c. Airport Construction Projects:
Airport Commission
March 9, 2023
Page 2 of 6
i. FAA grant projects
1. Runway 25 Threshold Relocation — Tharp stated they're still
waiting for spring for finishing work.
2. Runway 12/30 Displaced Threshold/Relocation — Tharp stated
that they had completed the independent fee review process and
submitted documentation to the FAA
a. Consider a resolution approving Work Order 9 with
Bolton & Menk (A23-01) Bishop moved the resolution
A23-01, seconded by Lawrence. Motion carried 5-0
b. Consider a resolution setting a public hearing on plans,
specifications, form of contract for the Runway 12-30
threshold, paving, and lighting work. (A23-02) Tharp
noted that this was in place because Bolton & Menk had done
the work on the plans and specs on their own. Tharp noted
that this was needed to keep the project on track. Tharp
stated that they would have a special meeting for the public
hearing on March 20th and that would keep the project on
track to have bids approved at the April meeting and be ready
for the grant application in early May. Tharp stated that the
plans where like they've been talking about for a while now.
He stated the worked called for a 500 foot displaced threshold
on Runway 12, 300 feet of new pavement on the Runway 30
end. Tharp also stated that the plans had both runway end
identifier lights and PAPI lights as bid alternates. Wolford
asked about runway takeoff lengths and Byers responded.
Byers stated that they also had to coordinate with FAA
regarding the Runway 30 approach and stated that the
electrical lead times are still long. Bishop moved the
resolution #A23-02, seconded by Lawrence. Motion
carried 5-0
3. Terminal Area Study —
a. Consider a resolution approving Work Order 10 with
Bolton & Menk — Tharp stated this was another item he was
going to ask the Commission to defer to the next meeting.
Tharp stated that this project also had to go through the
independent fee review process and given the more
specialized nature of the study, getting a qualified firm to
provide that was more difficult. Bishop moved to defer the
resolution, seconded by Lawrence. Motion carried 5-0
4. Solar Power Project — Tharp stated that the agreement had been
put together for the environmental and sizing work for the system.
Tharp also stated that the FAA has reviewed the document. Bishop
asked about the buildings that were designated for panels and
Tharp stated that they were the highest use buildings. Tharp noted
that with the terminal building study going on there was nothing
planned for on the terminal. Lawrence asked about structural
review. Tharp noted that was part of the contract that CMT would
be conducting those reviews.
Airport Commission
March 9, 2023
Page 3 of 6
a. Consider a resolution approving agreement with
Crawford, Murphy, and Tilly, Inc. (A23-03) Lawrence
moved resolution #A23-03, seconded by Bishop. Motion
carried 5-0
ii. Iowa DOT grant projects
1. FY22 Program
a. South T -hangar infrastructure -Tharp stated they did have
a schedule update from the contractor, and they were looking
to start on March 20th pending weather.
2. FY23 Program -
a. Terminal Building Improvements - Tharp stated that with
the work on the FAA side of projects they were behind on this
project
b. Wayfinding/Signage -
3. FY24 Program - Tharp stated that the call letter for the FY24
program from the Iowa DOT was out and that he put this on the
agenda as a reminder to talk about. Tharp stated that the upcoming
projects he would like to continue to pursue was the remaining
taxilanes for hangar development as well a project to replace the
front-end cabinetry for the fuel storage facility. Lawrence asked
about interest in hangar infrastructure for the new lanes they're
pouring. Tharp stated that there are conversations going on.
iii. Airport/Locally Funded Projects
1. Parking Lot Additions - Tharp stated that this was just waiting for
spring so they could confirm seeding was going to take and then
they would accept it and finish the project,
iv. Future Projects
1. Tharp shared with the Commission that he had started to put pins
into google earth to represent projects coming up in the next few
years as a visual representation of things going on at the airport.
d. Airport "Operations"
i. Budget
1. Consider a resolution approving step increase for Airport
Manager (A23-04) Pfohl moved the resolution #A23-04,
seconded by Bishop. Motion Carried 5-0
ii. Management - Tharp stated the next two resolutions were covering both of
the agreements with Jet Air related to the janitorial services and
groundskeeping. Tharp noted that both contracts were increase around
10%. Wolford noted that the cleaning agreement had stayed the same during
the last renewal.
1. Consider a resolution approving amendment to Airport
Terminal Cleaning Agreement with Jet Air, Inc. (A23-05) Pfohl
moved resolution #A23-05, seconded by Lawrence. Motion
carried 5-0
2. Consider a resolution approving amendment to Airport
Maintenance Agreement with Jet Air, Inc. (A23-06) Bishop
moved resolution #A23-06, seconded by Pfohl. Motion carried
5-0
e.
f.
al
Airport Commission
March 9, 2023
Page 4 o 6
3. Commissioner's Notebook/Continuity of Operations
Document — Pfohl shared the notebook that she and Tharp had
been working on. Tharp noted that he and Pfohl had been working
on this over the last year and included things that they felt was
handy for the chair to have available. Tharp also stated that this
included the emergency contacts for different departments and file
locations for important computer documents.
4. Annual Report — Tharp stated that he had received comments and
some typo corrections from Pfohl. He stated that along with the
strategic plan they would give this to City Council.
5. Iowa Aviation Conference 2023 — Tharp stated that the Iowa
Aviation Conference is being hosted by Cedar Rapids this year.
Tharp stated this was the conference he had hosted last year.
Tharp noted they typically budget for a couple of Commission
members to attend. Lawrence stated he would like to attend. Bishop
stated he was a strong maybe.
6. Commission Member Outreach Plan — Tharp noted that this
was included on the agenda as a Chair request. He stated that
as part of the strategic plan discussion the Commission began
talking about inviting other staff members to Airport
Commission meetings or have members go to other boards
and commission meetings. Pfohl mentioned the rezoning of
an area near the airport that was being discussed. Tharp
stated that when the rezoning application was submitted NDS
staff had reached out about any areas that would be impacted
by airport related zones.
iii. Events — Tharp stated that the only thing has changed is they had a date for
the Young Eagles, which was June 3rd. Orozco asked about the sponsoring
of one of those and Tharp responded.
1. Autocross: April 16, June 11, Aug 27, Oct 1.
2. Pancake Breakfast August 27
3. Drive -In Movies — TBD
4. Young Eagles — June 3
FBO / Flight Training Reports —
i. Jet Air — Wolford stated that there hadn't been much going on, but that they
did have the large snow storm. He noted that this year was a year where
the snow was such that they didn't need to have other equipment to push
snow piles back. Wolford noted that he and Tharp were asking the
equipment division to research a brush attachment for the tractor. Wolford
noted that otherwise this was a slower time of year for operations. Bishop
asked about ice melt and Tharp and Wolford noted that they had a large
amount remaining.
Commission Members' Reports — Bishop noted that he and Clair would report
back once they had their meeting for fundraising. Tharp noted that Clair's term for
the Commission was expiring this summer and that the City would begin taking
applications in the near future.
Staff Report — Tharp noted that he would be out of the office for a day next week
for the IPAA Board of Directors and the IPAA legislative reception in Des Moines.
Airport Commission
March 9, 2023
Page 5 of 6
SET NEXT REGULAR MEETING
Members set the next regular meeting to be held on April 13th, with a special meeting on March
20th.
ADJOURN
Bishop moved to adjourn, seconded by Lawrence. Motion carried 5-0. Meeting adjourned at
6:50pm
CHAIRPERSON DATE
Airport Commission
March 9, 2023
Page 6 of 6
Airport Commission
ATTENDANCE RECORD
2022-2023
KM.
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
X/S = Present for subcommittee meeting
O/S = Absent, not a member of the subcommittee
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N
N
N
N
N
N
N
N
N
N
W
W
W
Warren
06/30/26
Bishop
X
X
X
X
X
X
O/S
X
X
X
X
X
X
X
X
Scott Clair
06/30/23
X
X
X
X
X
X
X/S
X
X
X
O/E
X
X
X
X
Christopher
06/30/25
X
X
O/E
X
X
X
O/S
X
O/E
X
X
X
X
O/E
X
Lawrence
Hellecktra
06/30/24
X
X
X
X
X
X
X/S
X
O/E
X
X
X
X
X
X/E
Orozco
Judy Pfohl
06/30/26
X
X
X
X
X
X
X/S
X
X
X
X
X
X
X
X
KM.
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
X/S = Present for subcommittee meeting
O/S = Absent, not a member of the subcommittee