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Home My WebLink About07-27-2023 Library Board of TrusteesIowa City Public Library Board of Trustees Meeting Agenda July 27, 2023 2n' Floor - Boardroom Regular Meeting - 5:00 PM Tom Rocklin - President Lucy Green John Raeburn DJ Johnk — Vice President Joseph Massa Dan Stevenson Hannah Shultz -Secretary Claire Matthews 1. Call Meeting to Order. 2.Approval of July 27, 2023 Board Meeting Agenda. 3. Public Discussion. 4. Items to be Discussed. A. FY23 Strategic Plan Review. Comment: This is a regularly scheduled agenda item. Board action not required. B. Board of Trustees Annual Report. Comment: This is a regularly scheduled agenda item. Board action required. C. FY23 NOBU Budget Request. Comment: This is a regularly scheduled agenda item. Board action required. 5. Staff Reports. A. Director's Report. B. Departmental Reports: Adult and Community & Access Services. C. Miscellaneous: News Articles. 6. President's Report. 7. Announcements from Members. 8. Committee Reports. 9. Communications. 10. Consent Agenda. A. Approve Minutes of Library Board of Trustees June 22, 2023 Regular Meeting. If you will need disability -related accommodations in order to porticipate in this meeting, please contactlen Miller, Iowa City Public Library, at379-887-6003orjennifer-miller@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. 1 B. Approve Disbursements June, 2023. 11. Set Agenda Order for August Meeting. 12. Adjournment. If you will need disability -related accommodations in order to porticipate in this meeting, please contactlen Miller, Iowa City Public Library, at379-887-6003orjennifer-miller@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. 2 Iowa City Public Library- Board of Trustee Meetings Agenda Items and Order Schedule July 27, 2023 August 24, 2023 September 28, 2023 Strategic Plan Review Review 4`" Quarter Financials & Budget Discussion Statistics Board of Trustees Annual Report Policy Review:808 Art Advisory Policy Review: 816 Library Access Committee (COL/AS) Departmental Reports: AS, CAS for Sex Offenders Convicted of Sex Offenses Against Minors (Admin) Policy Review:810 Discussion Rooms (AS/CAS) MOA-ICPLFF & ICPL Dept Reports: AS, CAS Dept Reports: CH, CLS, IT October 26,2023 November 16, 2023 December 21, 2023 Budget Discussion Appoint Committee: Directors Policy Review: 704 Use of Library's Evaluation Cardholder Database (CAS) Review 1"Quarter Financials & Statistics Policy Review: 811 Theft, Dept Reports: CH, CLS, IT Defacement, Alteration (AS/IT/CAS) Policy Review: 804 Free Materials Special Events: Distribution (CAS) Dept Reports: AS, CAS Staff Inservice Day Dept Reports: CH, CLS, IT Special Events: Homecoming Parade January 25, 2024 February 22, 2024 March 28, 2024 Six Month Strategic Plan Update Director Evaluation Policy Review:700 Community Relations (CAS) Policy Review: 701 Public Relations Appoint Nominating Committee (CAS) Policy Review:702 Library Policy Review:812 Hours of Service Programs (AS,CH,IT) Review 2n, Quarter Financials & (Admin) Statistics Dept Reports: AS, CAS Set Calendar for Next Fiscal Year Dept Reports: AS, CAS Dept Reports: AS, CAS FY21-FY23 Strategic Plan Final Report Prepared for the July 27, 2023 Meeting of the Library Board of Trustees Elsworth Carman, Library Director I am pleased to share the FY21-FY23 Strategic Plan Final Report. This is a dense document. It reflects the work we have done over the past three years, including designing and implementing service delivery through the pandemic building closure and our reopening process. It demonstrates our commitment to intellectual freedom and access and shows the significant efforts made by staff in all departments to connect our community with needed resources. The report also shows a heightened dedication to process improvement and a willingness to try new things. We set high goals and implemented new practices. We had an opportunity to think differently about how our services impact the community and how our resource allocation reflects our values, including investing in both staff training and general wellbeing. The FY21-FY23 Strategic Plan was an atypical plan, in that a significant section was devoted to a building closure and a global pandemic. The plan worked well as we navigated a very challenging period of time when accurate futurecasting was largely impossible. As we have moved back into more traditional service delivery, I am thankful that you supported a plan that allowed us to be nimble and responsive while also building the foundation for our next projects. I am immeasurably thankful for the work that library staff put into the past three years. It is important to note that while this report documents significant portions of our work, it does not include the details of many mission -critical projects and tasks that keep the library functioning. Every staff member contributed to our progress over the past three years and deserves recognition. Tel k� Q C LL o c � L * U C o w 7 p) L c m o m o m w 3 O o w c c > a L m mo_ 0 o m a) E L O p E N L c> rn c 0 0 = CO C fn " C L.. -O a) N N U O N C U o > o CO o� 3 0 T ='mom 0 3-0 o.o O Q t—pn N 0) m a) Q)" Coc U) U m C - N O m O p a E M N N o O Q T c- p E' C 1 -C a) . 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This document is submitted to the City as part of the annual operating budget process. Historically, a draft is crafted by the library Leadership Team and shared with the board. After discussion, the document is edited and brought back the following month to be considered for approval. I have intentionally included more accomplishments and goals than needed so the board has several options in what to retain and what to eliminate. New accomplishments and goals can be added by the board as desired. This document will be included in the FY24 City of Iowa City Budget Book with the annual reports from other City departments. The primary audiences are the City of Iowa City Council and the Iowa City community. FY23 Library Board of Trustees Annual Report DRAFT General Responsibilities The Iowa City Public Library Board of Trustees is a semi -autonomous body of nine persons empowered by state law and city ordinance to act as the governing body of the Library. The Board's specific list of legal responsibilities includes: • Determine the goals and objectives of the Library in order to plan and carry out library services. • Determine and adopt written policies to govern all aspects of the operation of the Library. • Prepare an annual budget and have exclusive control of monies appropriated by City Council, earned income; monies secured through service contracts with Johnson County, University Heights, Hills, and Lone Tree; monies given to the Library through gifts, bequests, grants, or awards. • Employing a competent staff to administer its policies and carry out its programs. The Board is an arm of City Government with members appointed by, and its principal operating funds approved by, Iowa City Council. The Board seeks, at all times, to work in harmony with City policies that are not in conflict with its statutory powers. Accomplishments for Fiscal Year 2023 1. Crafted and distributed a statement on the state government reorganization bill. 2. Formed a Finance Committee to review library quarterly financial reporting. 3. Formed a committee to evaluate the Library Director and held a closed session evaluation. 4. Welcomed and oriented one new Board member. 5. Kept abreast of current State of Iowa legislature that had potential to impact library work. 6. Set the FY24 Building Calendar. 7. Supported the Iowa City UNESCO City of Literature; The Iowa City Book Festival and One Book Two Book. 8. Completed the goals of the FY2021-FY2023 Strategic Plan. 9. Supported the Iowa City Public Library Friends Foundation and library administration in welcoming a new Development Director. 10. Approved all library expenditures and NOBU budget requests. 11. Hosted the 2022 Public Libraries of Johnson County Legislative Reception, which focused on celebrating the freedom to read and maintaining access to diverse materials in public library collections 12. Approved a new Strategic Plan that represents the Iowa City Community and its needs. 13. Presented a session titled "Trustee on the Front Lines: Intellectual Freedom in Public Libraries and Your Role" at the Iowa Library Association Conference in Coralville, IA 14. Supported and addended numerous trainings and programs, including the ICPL Inservice Day, children's events, and the fREADom to Read program. 15. Appointed two trustees to serve on the Friends Foundation board. 16. Reviewed and updated the following policies: 0 101 Bylaws 22 0 401 Finance policy 0 601 Collection Development policy 0 703 Recording and Streaming policy 0 705 Naming and Recognition policy 0 801 Circulation and Library Card policy 0 802 Confidentiality and Privacy policy 0 815 Internet Use policy 0 City of Iowa City Bereavement policy GOALS FOR FISCAL YEAR 2024 • Monitor financial impacts of HF718 and SF514 and advocate for budget stability and growth. • Develop a plan of annual reporting to the City of Iowa City and Johnson County Board of Supervisors. • Examine and revise Library Board policies on a three-year review cycle. • Welcome the new board member and support them in learning about ICPL and the work of the ICPL board. • Build on and continue advocacy related to library access and Intellectual Freedom. • Implement new ICPL strategic plan. Board Members: Carol Kirsch, President Tom Rocklin, Vice President Derek Johnk, Secretary Noa Kim Claire Matthews Robin Paetzold John Raeburn Hannah Shultz Dan Stevenson 23 FY24 NOW/Direct State Aid Prepared for the June 22, 2023 Meeting of the Library Board of Trustees Elsworth Carman, Library Director Each year, the Board approves expenditures for the upcoming year from Non -Operating Budget accounts (referred to as NOBU). These funds are Board controlled and carry over a balance from one year to the next, unlike the operating budget. The two largest sources of income for NOBU are undesignated gift money, including the annual unrestricted payment from the Friends Foundation, which will be $117,500 in FY24, and undesignated passthrough gifts. These funds are complemented by state funding through Enrich Iowa, which was $71,120 in FY23 (the FY24 payment will be received in Fall 2024, so we use the previous year total as an estimate). Additional, smaller revenue sources include interest income, earned income beyond expenses (sales accounts, lost and paid library materials, and reimbursements). These accounts are shown specifically in the year-end financial statements. Income generally accumulates one year and is spent the next, although the requirements of some parts of state funding call for expenditure in the year received. Foundation funds may also be spent in the year received, as may funds allocated for library collections. The budget may be amended at any time. The Library Board authorizes expenditures from NOBU funds for ongoing and one-time, project -related expenses. Ongoing Expenses, $160,730 Personnel, Children's Services: In FY17 the Board agreed that if the City approved an additional full-time position to be funded through tax sources, part of the Foundation's annual gift would be used to support 16 hours a week of additional staffing in Children's Services to support bookmobile service. Gift funds are needed to keep these hours in place. This request reflects forty percent (40%) of the position's expenses (wages and benefits). FY24 NOBU Request: $34,715 Personnel, Development Office: Historically, a permanent, half-time position in the Development Office has been funded through Open Access state funds. This position allows the DO to lead efforts in fundraising, discarded and donated book selling, grant writing, and solicitation of support for Summer Reading program incentives. FY24 NOBU Request: $34,715 Iowa City Book Festival: The Library donates space, furnishings, and equipment (phones, computers, etc.) to support the non-profit Iowa City UNESCO City of Literature. Iowa City UNESCO City of Literature also receives funding from the City of Iowa City and other sources. The Library also traditionally supports the Iowa City Book Festival, an event that includes many programs that align with our mission butthat we could notfund on our own. FY24 NOBU Request: $2,500 Collection Support Non -operating funds are used to support collection needs that cannot be met through the City's operating budget allocation. FY24 NOBU Budget: $52,500 Third Issue of the Window: Gift funds have been used to support a third edition of the library's newsletter since FYI 6. The newsletter is a valuable and effective tool to keep people informed about what is going on at the Library. The third Window is typically distributed in December, and serves as the Foundation's annual report and appeal. FY24 NOBU Budget: $16,300 Library Programming: One of the hallmarks of ICPL's service is offering relevant, high -interest programming and events, often designed to complement initiatives from the library s strategic plan, City Council work, or projects from City of Iowa City administration. This funding will ensure ICPL staff remain empowered to build enriching experiences for all ages and supplements the resources allocated for programming in the operating budget FY24 NOBU Budget: $20,000 Project-Related/Strategic Initiatives Expenses, $27,890 Staff Learning: Investing in the continuing education and training for library staff is critical for long term staff engagement and work satisfaction. Staff at all levels deserve access to diverse and high -quality training, and additional funding will allow library leadership to support both all -staff and departmental learning opportunities and educational experiences for individual staff. A Leadership Team retreat, including an informal session with the Board of Trustees to recognize the efforts of outgoing board members, will be planned for late 2023. FY24 NOBU Budget: $15,000 Evaluation/Assessment Tools: Returning to pre-COVID service levels has highlighted the need for evaluation and assessment of several of our traditional practices, and investing in tools to help us evaluate and assess our services will allow us to make informed decisions moving forward. FY24 NOBU Budget $2,000 Technology Upgrades: Maintaining flexibility in our approach to cybersecurity and general technology upgrades allows us to respond to opportunities throughout the year. In FY24, we anticipate upgrading some public -facing technology in the Children's Room and continuing to invest in cybersecurity measures. FY24 NOBU Budget $2,690 BTCat Cataloging Subscription: BTCat is a cataloging product from Baker and Taylor that will replace some of our functions in OCLC Connexion and OCLC WorldShare and provides one -click authority linking for subjects and authors. This tool will make cataloging easier and reduce database mistakes. FY24 NOBU Budget: $5,000 Staff Engagement/Wellbeing: One of the four goals in our strategic plan draft is improving staff wellbeing. In FY24, we anticipate forming a staff committee to identify ways our spaces and inward -facing services can best meet the needs of all staff. Expenses related to this work could include small-scale changes to individual and shared work spaces, staff events designed to support wellbeing, or services like wellbeing apps. An emphasis will be placed on efforts that will impact all staff. FY24 NOBU Budget $5,000 Maintenance Equipment: Replacing three vacuums will increase the efficiency and effectiveness of our custodial staff. 25 FY24 NOBU Budget: $1,200 Translation Services: To continue to offer print and digital materials in multiple languages, resources outside the operating budget are needed. These funds will be applied to translation of high -impact materials. FY24 NOBU Budget: $500 Total FY24 NOBU Budget: $188,620 Director's Report Prepared for the July 27, 2023 Meeting of the Library Board of Trustees Elsworth Carman, Library Director 2023 American Library Association Annual Conference The American Library Association Annual Conference was held in Chicago from June 22 through June 27. Seven ICPL staff members attended, including Melody Dworak, Alyssa Hanson, Sam Helmick, Anne Mangano, Jason Paulios, Katie Roche, and myself. I attended sessions on using data in library storytelling, elevating community arts in public libraries, collaboration across library types, outreach services, the revision of accreditation standards for SLIS programs, library innovation outside of the US, and diversity in libraries, and came back to ICPL with some new things to think about. I also spoke with a few vendors about products that we are interested in and participated in some library leadership/director networking and social events. It's always great to connect with library people at this type of conference and engage around topics we are all passionate about. City of Iowa City Position and Classification Study The City of Iowa City is working with The Austin Peters Group (out of Colorado) on a position and classification study. All permanent City staff are part of the study. The Austin Peters Group did a similar study with the City in 2006. For the first part of the process, all permanent library staff are completing position questionnaires, which detail the tasks performed in their position, required skills/education/training, and outline the working conditions specific to their role. These questionnaires are reviewed by supervisors, then I will review all library questionnaires before returning them to City HR. I will complete a questionnaire that Board President Tom Rocklin will review before it is submitted to HR. After the consultants assess the questionnaires, there will be a second stage to the project, including supervisor interviews. A project overview document is attached. This project has an aggressive timeline, and summer is a very busy time for many library departments, but staff are working hard to complete their questionnaires in a timely and accurate manner. Dinner Event with ALA President Emily Drabinski ALA President Emily Drabinski was hosted in Iowa this month by Dr. Lucy Santos Green (incoming ICPL board member and Director of University of Iowa SLIS) and Sam Helmick (ICPL Community and Access Services Coordinator and President of ILA). Angie Pilkington and I had an opportunity to meet with Drabinski, and a number of library people from the area, and it was a pleasure to hear about Drabinski's vision for ALA and learn more about her as a person. Intercultural Development Inventory Opportunity Stefanie Bowers, Equity Director for the City of Iowa City, reached out with an opportunity for the Library Board to take an inventory of intercultural competence. The process includes an online questionnaire and a debrief with a DEI consultant. Information from Stefanie Bowers is included with this report. This looks like a great way to learn more about intercultural competency and identify ways to strengthen individual and group skillsets. 27 THE AUSTIN PETERS _ GROUP FORT COLLINS, CO OFFICE: 4809 Prairic Vista Drive, Fort Collins, CO 80.526 Phone: (970) 266-8724 www.austi n pcters.com Division/Department Head Question and Answer Session — July 1211 2:00 pm and July 13" 9:OOam — in person sessions Iowa City Human Resource Project: Internal Equity Update, Job Description Update, and Market Analysis Project Overview Who —The Austin Peters Group We specialize in working with local government in salary surveys, compensation studies, and job descriptions. Our team worked with Iowa City in 2006 on a classification study and job description update. The Austin Peters Group is a consulting firm based in Fort Collins, Colorado. Our clients include cities, counties, university systems, and the non- profit sector. What — Scope of Services • Iowa City has asked our firm to review of all positions and their placement within current classification system and analyze market changes. The project has three components: a review of internal equity, an analysis of market data, and an update of job descriptions. We anticipate that the study results will not identify a need for dramatic changes but will provide recommendations on necessary realignment of positions. • Compare employees with their position classifications for internal equity and external equity (market analysis). • For internal equity, use a point -factor system that reflects the value of work — supervisory responsibility, budgetary impact, knowledge, decision -making, public contact, working conditions, and physical conditions. • For external equity, analyze market data from peers used by Iowa City in compensation using benchmark positions. • Provide updates to job descriptions based on position questionnaires and review by department and division heads. • Develop recommendations for changes in classification and compensation system. • Provide staff training and detailed system for future updates for compensation. How — Employee Position Questionnaires, Department and Division Head Interviews, Review of Market Data, Open Communication • Employees fill out position questionnaire. Division Heads and Department Heads review questionnaires. Review questionnaires for accuracy and make notes/comments on questionnaires of changes/corrections. • Complete Division Head/Department Head survey to provide insights into workforce challenges for Iowa City. • Austin Peters Group conducts interviews with Division Heads and Department Heads to review questionnaires and confirm job description functions. • Hold Q&A Sessions for employees, Division Heads and Department Heads. • Employees are encouraged to ask the Division Head and Department Head questions. When Project will be completed in phases. Phase I with Classification and Compensation Recommendations November 2023 and Phase it updates in Job Descriptions March 2024. Questions & Answers Beth Tatarko, President (etatarko@austinpeters.com), phone 970-266-8724. Project Principles • Project uses outside consulting team to eliminate bias in both internal and external reviews for job classification. • Position questionnaires are structured. • Employee and Manager input is critical. • Interviews with Division and Department Heads and their review will be critical. • Process looks at the position not the person. + Project is intended to adjust classification system for realignments as needed and alignment with the market. This Study is Not • A process for identifying job cuts, efficiencies, or process improvements. • A workload study about one department's performance vs. another. • A listing of pay cuts. • A workload study. • About personalities or people, but it is about the positions. • About rewarding top performers or disciplining poor performers. • An avenue to raise all employees' pay, but a process to treat employees uniformly and fairly. I 1 1 MEMORANDUM Date: July 10, 2023 To: Library Board of Trustees From: Stefanie Bowers, Equity Director Re: Intercultural Development Inventory (IDI) Opportunity The purpose of this memo is to invite the members of the Library Board of Trustees to take a voluntary Intercultural Development Inventory (IDI). Members of the Human Rights Commission participated in the IDI and one of their top recommendations was for more board and commission members to avail themselves of this opportunity. Since that time, both the Parks and Recreation Commission and the Climate Action Commission have also completed the IDI and the accompanying assessment. About the Intercultural Development Inventory (IDI) The Intercultural Development Inventory (IDI) is the premier cross-cultural assessment of intercultural competence. Intercultural Competence is the capability to shift cultural perspective and appropriately adapt behavior to cultural differences and commonalities. Research conducted on intercultural effectiveness, cross-cultural adaptation and adjustment, international job performance, diversity & inclusion efforts, and other forms of intercultural contact (e.g., tourism, immigration, refugee resettlement), clearly identifies intercultural competence as a key capability for working and living effectively with people from different cultures. Indeed, intercultural competence is essential for transcending ethnocentrism and establishing effective, positive relations across cultural boundaries both internationally and domestically. Watch the introduction video here. Why the IDI is useful for members of boards, commissions, and their staff Being able to provide this opportunity to persons who serve or staff a commission supports the City Council's strategic value of racial equity, social justice, and human rights. Persons who serve on city boards and commissions play a vital role in shaping this community and the place that we all call home. Providing the opportunity for commission members and their staff to become more conscious of where they are on the IDI continuum and how they can increase their intercultural competence is a win -win for the city and the community. Who administers the IDI We have the privilege of working with Schabel Solutions a premier DEI firm located in Des Moines. Since 2016, they have been leveraging their experience and expertise as a strategic DEI consulting partner helping many business, education, government, and non-profit clients develop and implement innovative diversity and inclusion programs to build more collaborative, engaged, and productive workplaces and workforces. 30 July 10, 2023 Page 2 The IDI assesses intercultural competence through a 50-item questionnaire, available online, that can be completed in 15-20 minutes. Once all inventories are completed you will receive an email from Claudia Schabel to arrange a time for a one -hour debrief (via Zoom). Prior to the debriefing, you will receive a copy of your individual results and an aggregate of how others overall scored with no names or identifiers. At the debriefing, Claudia will walk you through the inventory and provide direction on how you can strengthen your intercultural competence based on your assessment and the group assessment. Please note that only Claudia has access to individual results. No information on individual results is shared with fellow commission members or city staff. How to sign up Simply send an email, no later than July 31, to Stefanie Bowers at sbowers(a_iowa-citv.org to indicate your interest in completing the inventory. Because there is a cost to the city for the inventories, if you are unsure or if you may not have the time to follow through, including taking time to participate in the assessment with Claudia, we would ask that you please decline this opportunity as we hope to continue to offer more opportunities like this to board and commission members in the future. 31 Adult Services Department Report Prepared for the July 27, 2023 Meeting of the Iowa City Public Library Board of Trustees Jason Paulios, Adult Services Coordinator Final FY Stats FY19 FY22 FY23 Percent Change FY19 to FY23 Reference 15466 11314 12677 -18% Other 6425 9124 9355 46% Total Questions 21891 20438 22032 1% Switchboard Reference 5752 3380 3534 -39% Other 9662 9102 7392 -23% Total Questions 15414 12482 10926 -29% Total Calls 16962 12724 11801 -30% Page Station Computer Help 1068 607 427 -60% Copier/Printer Help 1581 1076 871 -45% Other 982 346 236 -76% Discussion Rooms 6015 5041 6790 13% The final Adult Service numbers for our FY23 public service points show both a progression towards pre- COVID library usage but also the new ways patrons are served / seek service. We're certainly having fewer overall in -person and phone reference interactions at the Info Desk. Some splits that aren't included in the table show that we're down about -22% in these types of interactions compared to FYI whereas we're only down -6% with the same types of questions handled via email or chat. While these types of interactions aren't happening as frequently, we're seeing a steady increase in our "other" category which would include questions or patron interactions that don't involve "knowledge, use, recommendation, interpretation, or instruction in the use of information sources." This increase would make sense as the Info Desk staff were cross -trained on library account and circulation processes during COVID phases, allowing staff to now handle account renewals and account interpretation questions. A further impact is seen with our change to the internet guest pass system, prior to FY20 we required patrons to check out a guest pass via the Page Station staff. Our new process has removed that extra step and patrons may now get a pass via Info Desk or Page Station staff with the majority of requests now coming via Info Desk. We've known that there is a correlation between who the patron first interacts with and follow-up requests for assistance (printing, computer use questions, scanning) so it explains the increase in Info Desk "Other" and decrease in Page Station "Other" and "Copier/Printer Help." Another notable change includes a continued decline in the number of calls arriving via Switchboard. This has been a slightly declining service prior to FY20 but itwas likely heavily impacted by the introduction of fine 32 free and automatic renewals. It will be something to watch as we continue to automate and remove barriers to service. Summer Reading Program Success The inaugural "Adult Day Camp" was a big hit with attendees getting a chance to experience traditional camper activities such as bracelet making, tie-dye, free reading, a short hike, and snack time. Feedback ranged from "Perfect!" to "Loved it! Got kind of tired @ the end" — so that's one vote for an included nap time! 33 Teens had a full schedule this summer with events happening every weekday! Examples of successes include: cup noodle program, a great tour of the Stanley Museum (see photo above), a dog tag etching using the Cricut, first garden harvest (and subsequent impromptu pickle -making), tie-dye, temporary tattoo design, and a tour of UAY (they checked out the art space and recording studio that can be reserved for free!). Some Patron Feedback "Your book choices have touched me and no doubt others in strange and interesting ways that I thought you might like to know about ... I have recommended your service to all my friends who are readers too, even suggesting out of town might check their libraries. I appreciate this service immensely."— From a patron using the Staff Picks ... Just for You Readers Advisory service. 34 Community and Access Services Department Report Prepared for the July 27, 2023 Meeting of the Library Board of Trustees Sam Helmick, Community and Access Services Coordinator Outreach Iowa City Public Library outreach has been in full swing this summer. The Parties in the Park, Stories in the Park, ICPL Bookmobile stops (31 stops, five days a week) and special events like IC Farmers Market have enabled us to promote summer reading and connect with patrons directly where they engage with their community. We anticipate the upcoming Kids Day at the Johnson County Fair, offering a bi-lingual Storytime with Clifford at the Diversity Market, participating with Latino Fest, and celebrating Herky the Hawk's 75t" birthday at the FRYfest in the coming weeks. Our new staff member, Audrey Brock, has been onboarded for At Home and Johnson County Jail library services. We will collaborate with the Children's Department and Development Office in the coming months to find avenues of efficiency in our work to provide deposit collections throughout the service area as well as paths to partner with community groups on potential deposit collections in communities of need/interest. Marcom Marketing and Communications work has shifted from promoting the Summer Library Bus and Ride and Read with the Iowa City Public Library to Ride, Read, Repeat! We are celebrating the Fare Free initiative and reminding folks to use the transportation system to visit their library. It's been joyful to honor this City of Engagement Story replies and shares 0 10 'r 233.3% Total from last 90 days v 90 days prior to a 6 a 2 0 90 days prior Last 90 days owa Lye orts y remin ing patrons t at t ey can oo t eir journey with free bus rides," as well as "transport to tales;' but also find "destination imagination" when the ride to the Iowa City Public Library. Additionally, the Marketing and Public Relations team have grown content for Facebook Stories which support engagement with followings on both Facebook and Instagram through Meta. We are excited to create shorter form content which informs and engages in the coming months — especially as initial data demonstrates the popularity of the content. While we grew by half a million page impressions and a quarter of a million post impressions in the last fiscal year, we are excited to keep growing and creating awareness of library services and programs. Efforts to enhance the story, style, simplicity, stats, and shareability of our graphics is taking place for our evergreen and mass-produced content. Recent examples include translating the Welcome Brochure and Bookmobile Brochure into Spanish as well as dissecting steps for access into short, shareable infographics. IOWA CITY PUBLIC LIBRARY 6oPab Ql'e , \— I�1 Mat is the ICPL Bookmobile? The Bookmobile is Iowa City Public Library's mobile service to the community. Youjfor browse its shelves, sign up for a librar ask questions about library services o account, and even place items from t Downtown collection to pick up from Bookmobile. All are welcome to pop itech support and book suggestions fBookmobile staff. We look forward to you and serving you out and about! allpapk N[�o rmea� marcea Nry mdoNarm:. ewe CaaN[IplppNbaMlr aae ain ghwnaarrdN Y..ims WNN tl[laaNMNn - mMae nMMan'/rd[nrnxG patl r. mn nuuva. man.ahar f64Man ain l-al orynlarbn, ro na— aarv�i[ ,[ 1, lrcaoon: - pmrraalo.a Onulenngl ane anapaan na coney[colm[ra.f uMrvrataaeaga pbia5arm: NNMa N wrNaminq amesaEleaae5mm�aENSwaa YrYYs - EivarerM ha'aLLVWny-maM ..e tl [w n a aaN w nalf mx[ - IM0.inlxma'+SuaMlx+avvlM MppeamammataN appal ua' afar�cmmilnwmym art Aelhrr} rzndArereawrrW a«.u5dnmp a5vpnam Ohieen.e: rnmre mx dl.enin, ,n,, and mduuon ae-1 m all Ilbrarysmi5es Sbaae rt5 .lanvhaM �zprtgampanrrpatlm wrrapre[enr[ e.� nrwnmbmaann WedhmYyaberephmmeanad Yd hedkarklrom aacammvmry. Obfet T1,1I tM IIMrv1 Story in aaaside aW a.er5eaar5 -- fine�tearal[rrylerear[m IammuYraenapin - nann Lv upMe[aMn swanaea\1m.. rNaaNrm Respectfully submitted, Sam Helmick Can I pick up holds and Interlibrary Loans at the Bookmobile? Anyone who has an ICPL library card can check out materials at the Bookmobile. When you ask for a hold or Interlibrary Loan, let us know you'd like to pick it up at the Bookmobile. All stops are open to the public! Now do I get a library card? Sign up for your Iowa City Public Library card online at icpl.org/register or ask staff during your next visit. Please remember to bring yourphoto ID with you when you register. 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Yet community challenges to books some see as obscene or too liberal — which forced the Vinton Public Library to briefly close and pressured the Kalona Public Library to remove a book, which it to school libraries, have become another front of political strife. Following this year's vote for Senate File 496 to restrict school library offerings in Iowa and efforts in other states to bar books from public libraries, some Iowa public librarians worry they may be the next target for Iowa lawmakers. "Whether the restrictions are coming from the (potential future) legislation, or whether they're coming from people in the communities, it's just adding pressure," said Jennie Garner, president of the Association for Rural and Small Libraries and director of the North Liberty Public Library. "Those kinds of attacks are going to be a big struggle for libraries." Sam Helmick, president of the Iowa Library Association and community and access services coordinator at the Iowa City Public Library, said the importance of libraries as one of the last free public spaces has been growing amid such calls to limit access. "I think that we've, in part, become the next grounds for the oncoming civil rights movement," Helmick said. "It's important to recognize that as the information sector for everybody— the great equalizer of democracy— libraries are going to always be a part of the civil rights conversation." Iowa legislative leaders, including those involved in pressing for the school library legislation, did not return calls or emails seeking comment. Where library money comes from Public libraries are, of course, dependent on public funding. And critics of library selections say that tax money should not be used to acquire materials or programming they disagree with. Money for libraries comes from the federal state and local governments. In some Iowa communities, including Iowa City, voters also have agreed to tax themselves extra for library services. There are also libraries across Iowa that, in addition to relying on public funds, accept donations from citizens and hold fundraisers to support the space. "It is sort of sad how much work it takes to just keep basic level funding for libraries often in the state of Iowa — despite the fact that the Library Bill of Rights were penned here, and that a lot of library ideals and values and standards come straight out of Iowa," Helmick said. Funding for public libraries is divvied into a variety of expenses, including programming, book acquisitions and staffing. Deciding where that money goes depends on the individual library team. State legislation passed earlier this year could impact library funding in communities were voters already had approved raising property taxes for public libraries. House File 718, passed to rein in local property taxes, forces communities that levy the library tax to count it toward their overall cap — and not in addition to it — beginning in the 2029 budget year. That means that in Iowa City, where voters approved taxing themselves an extra 27 cents per thousand dollars of taxable value, libraries may have to compete with other city services for all its funding. Helmick said the Iowa City Public Library receives 17 percent of its funding from the library levy. While content in public libraries has not been restricted in Iowa, there has been a precedent in a neighboring state for tying public funding to book selection. According to a report from NPR, Missouri Secretary of State Jay Ashcroft adopted an "administrative rule" that causes libraries to lose state funding if they provide materials state officials deem as inappropriate for young readers. "When you start taking books out, where does it end? Is it going to end with the school district, or is the public library going to be the next here in Iowa that will be asked to remove materials?" asked Janette McMahon, the library director at the DeWitt Community Library, north of Davenport. "This is a snowball that's going to be very hard to stop." Future of public libraries Helmick said there is some "classic misdirection" about the role of public libraries in the political sphere. Unlike, for instance, assigned readings in classrooms, libraries are not compulsory. This means the information, events and books available there are not forced upon anyone. "They're simply there to serve as the community's collection of resources so that everybody can be guided, and informed, and grow and be well-rounded," Helmick said. "The library's role, I think, is to continue to do the great work that we have been doing since the Founding Fathers funded public and free libraries." Public libraries are going to do what they can to fill the gap caused by a potential book bans in schools, according to Helmick. While there is not going to be a "one-to-one" purchase for every book banned, M Helmick said many librarians plan on purchasing books that speak to the general topics — like American history, critical race theory, gender identity and social justice. Dara Schmidt, the director of the Cedar Rapids Public Library, said deciding what books to buy in the Cedar Rapids system is based on what books the public is interested in. Schmidt said the collection development model Cedar Rapids follows is centered on the "popular browsing library," where books that are requested or in high demand are purchased to meet community needs. "A library's collection is a living and breathing thing," she said. "Parents and individuals who are really frustrated because their child no longer has access to that book — if they are then asking the public library for copies of it, then absolutely you would see it on our shelves." DeWitt's McMahon said access to diverse and representative literature is essential for education and building empathy in any space. McMahon said her library has hosted programming centered on "understanding" and "debunking some of the fear" surrounding certain controversial topics, including the LGBTQ community. In rural spaces that are predominantly white and Christian, McMahon said access to different perspectives is essential. "It's hard to understand people or other ideas if you don't have the chance to explore them," McMahon said. One of the main goals of any public library is "continuing education," according to McMahon. But continuing education will take on a new, more crucial meaning, she said, as efforts continue to limit the information that is available. "We are not a school in the public library, but we are here for adults to continue to educate themselves, and for kids to go beyond the curriculum to find interest," McMahon said. "We still are that, and now we're going to need to be even more so as they scale back school districts." While there are obvious similarities between school and public libraries, these spaces do have their distinct roles. Public librarians can help guide children to a book they would enjoy that is targeted to their age demographic. But according to Erin Sehorn — the Midwest regional representative for the Association for Rural and Small Libraries — the role of librarians is not to facilitate the reading materials of children based on their own opinions. "I think sometimes there's this expectation on us that we are policing what kids read, and we're 100 percent not doing that," Sehorn said. Angela Pilkington, the children's services coordinator at the Iowa City Public Library, said librarians don't necessarily need to fulfill that role as a gatekeeper of what children read — because most kids visit the libraries with a parent. But many libraries in Iowa have reconsideration policies, where community members can formally come forward with concerns about a book. In turn, the Iowa Library Association has a confidential form where "intellectual freedom challenges" can be reported and potentially garner push back from the association. 39 Where public and school libraries intersect In Iowa, there are several programs where school libraries and public libraries have conjoined services. In some rural Iowa spaces, a city's public library also functions as a school's library. With unclear guidelines spurred by SF 496, conflict between city entities and school officials have risen. For these spaces, guidance has not yet been provided by state officials. There are also spaces where schools and public libraries offer programs that come from collaboration between the two entities. A few years ago, the Iowa City, Coralville and North Liberty public libraries implemented a system where students are able to use student identification to check out library books. Pilkington, the librarian who spearheaded the efforts for this collaboration, said the program was founded to make information more accessible to students. "We really wanted this card to be an extension of the library when the kids are not in school," Pilkington said. "We want to just make the library experience accessible and barrier -free to every student in our community." Pilkington said she doesn't anticipate this program will be impacted. Despite the connection to schools, access is contingent on parental approval. However, Pilkington said the lack of guidance from the state on how to implement SF 496 and specificity in the bill's language is a sign that increased restrictions beyond current expectations is going to be put into play. "Students have educational civil rights, legal rights, to make sure that they have access," Pilkington said. "We don't need any new processes, especially one that cannot be explained to any librarian in the state." Comments:jami.martin-trainor@thegazette.com got (F)a3ette 140AIYN tv E its A RY Comics and Cookies: Leon the Extraordinary Make Cherry Thumbprint Cookies and create your own comic book character Iowa City Public Library I July 3, 2023 7:30 AM IOWA CITY— Each month, the Iowa City Public Library's will feature a comic or graphic novel for kids, suggest a sweet treat pairing, include a game or activity, and ask a couple discussion questions about the book. In Leon the Extraordinary byJamar Nicholas, Leon isjust an ordinary kid who lives in a city where superheroes and supervillains are common. Leon's classmates are suddenly obsessed with an app that turns them into zombies. Without any superpowers himself, how will Leon save his classmates? Pairs well with: Cherry Thumbprint Cookies. A light summery cookie that also hearkens back to Leon's need to use his brains and his heart to save the day! These cookies are made from a simple sugar cookie dough but feature a heart on top made of jam. Discuss If you could have any superpower, what would it be? How can we still be heroes even if we don't have superpowers? Many of the kids at Leon's school don't understand him or think the things he likes are weird. Are there things you like that other people don't understand? Leon's mom says his superpower is "common sense." What do you think that means? Try This "Imagination Aquarium" Activity comes straight from the book's author, Jamar Nicholas: Take a piece of paper. Fold it in half. On one side, at the top, write JOB. On the other side, write THING. Now fill up the columns with silly, interesting examples of jobs and things! Ask your friends and family to contribute, too. Write whatever comes to mind! When you've filled up your paper, find wacky or funny match -ups to create new, fun characters like "Librarian Bird" or "Gym Teacher Lemonade." Take your favorite combo and design a character around it, make a drawing and write a comic strip! Accessible Audiobooks in a Post -CD World Apps can provide service to low -vision patrons, but librarians need to prepare By Greg Landgraf I June 26, 2023 Alyssa Hanson (right) and Melody Dvorak of Iowa City Public Library speaking at the session "Accessible Digital Libraries: NaNigating Audiobook Apps with Low -Vision Patrons' at the American Library Associations 2023 Annual Conference in Chicago on June 26. Photo: Rebecca LomewAmesi.an Liosariu Audiobooks on CD are a valuable tool for visually impaired readers, but CD technology is in decline as Bluetooth is replacing CD readers in computers and cars, and fewer audiobooks are being published in the format. Iowa City Public Library is now purchasing books on CD by request only, and by FY25 it plans to phase out its CD formats. Librarian Melody Dworak and Web Specialist Alyssa Hanson shared what they have learned about providing app-based audiobook service in the session "Accessible Digital Libraries: Navigating Audiobook Apps with Low -Vision Patrons' at the American Library Association's 2023 Annual Conference and Exhibition in Chicago on June 26. Dworak said the change was shocking to many patrons when it was announced —one even called it "senior abuse' —but even that patron was satisfied when Dworak was able to demonstrate the audiobooks available on apps like Libby and Hoopla, where collections are strong and growing. Those apps represent a significant change for users, however. Moreover, Dworak said, "Librarians need to improve their technical literacy to be able to serve patrons in the future." Librarians accustomed to demonstrating techniques visually need to adapt their thinking and learn how low -vision patrons will use those apps in order to provide the assistance and instruction those users are likely to need. Both iPhones and Android -based devices have assistive technologies built in, including built-in and customizable voice commands, magnification, and screen readers. There are also specific gestures that need to be learned for a person with low vision to be able to control the device. "It's a little bit different rhythm than what you use as a sighted reader;' Hanson explained. There are several swiping actions that need to be learned to navigate through a page, and actions that may require only a single tap for sighted users may require two or three. Additionally, some gestures are universal, but others are specific to one type of device. While the system is complicated and new for most sighted librarians, Dworak said it's possible to learn the basics fairly quickly and develop further skills over time. But it is a good idea to prepare before trying to help patrons. "Learn an app's roadmap for the fastest path to a goal, know the content of audiobook apps, and to practice the accessibility controls;' she recommended. Also, practice using your systems with your eyes closed. Dworak and Hanson shared a list of commands for operating smartphones using accessibility features that they prepared for the 2022 Iowa Library Association Conference that librarians can learn. They also recommended guides to screen reader gestures from Deque University and Apple's and Google's support pages for their screen readers. GREG LANDGRAF is a regular contributor to American Libraries. Humanities for the PUBLIC GOOD Is the Library the Last Remaining Public Space? By Jennie Sekanics I July 17, 2023 "If your primary reason for visiting your local library is checking out books, you are privileged." This statement, shared in a conversation at the most recent American Libraries Association (ALA) conference, may furrow the brows of those like myself —a first -year PhD student in English —who scour the library shelves and online catalogs to avoid spending limited funds on books. As a child, visiting the library with my grandmother was a weekly ritual. She checked out books for me long before I could have a library card of my own and even graciously paid the overdue fee more than once when I forgot to return a book on time, eventually placing a limit on the number of books I could check out per visit (we settled on three). Yet, my engagement with local libraries changed when I became a young professional and eventually, a graduate student at the University of Iowa. As an admissions professional at a medium-sized public liberal arts college in New Jersey, I travelled all over New Jersey presenting on admissions practices and application strategies to various high schools, community colleges, and community partners. Scheduling multiple presentations at locations an incredible distance apart, my greatest challenge was finding sojourn between visits. Many coffee shops, such as Starbucks, may require a purchase to use the restroom while others have limited access to outlets. After spending hours answering questions about college applications, I wondered where I could stop to rest or eat or use the facilities without spending any money. Although I spent most of my time in places supposedly made for the "public;' I found myself asking, do public spaces still exist? I began seeking refuge at local libraries, visiting upwards of fifty different libraries across the state throughout my career. Sometimes I would explore the titles displayed on the new releases table or marvel at the structure's unique design features —my favorite being the stained-glass ceiling at the Newark Public Library —but usually I would find a comfortable place to sit, scarf down a pre -packed lunch, refill my water bottle, and use the restroom before commencing my next leg of travel. Now, as a graduate student who relies on public transportation, I rely on the library as not only a place for discovery and study but also a resource for water, rest, and comfort. The context in which libraries are currently discussed in mainstream media —focusing on book banning and censorship efforts —both illuminates the diverse audience libraries are meant to serve and obscures the scope of services libraries have provided and continue to provide beyond checking out books. As an HPG fellow for the Iowa City Public Library I am currently researching the creative strategies and practices adopted by libraries, their bookstores, and their friends foundations to sustain a wide range of services often under attack in the Midwest. Joining the Iowa City Public Library community has allowed me to observe these services —some overlooked and some unwritten —firsthand, illuminating who is perhaps most harmed yet unnamed in typical media conversations about the public library: people who are unhoused, people who are poor, and children. Perched on the second floor of the library on the third day of my internship, I overheard a librarian help an older person navigate the Iowa City bus schedule. My eavesdropping was interrupted by an announcement that in fifteen minutes a juggler would be in Meeting Room A followed by World Languages Storytime. Eventually choosing the table next to me, a patron searched for privacy to make a phone call and charged their phone while discussing their eligibility for food stamps. Walking to another section to try to respect their privacy, I heard a group of teenagers applaud one another for knowing their mothers' birthdays while exploring the free books section. All the while a long line of people of all ages eager to receive a free bus pass through the Ride and Read program emerged on the first floor of the library and outside, the plants of the library's community garden rustled in the morning wind. Later that night, the Bookmobile would bring the library to a neighboring park Left photo. Iowa City Public LibraVs Community Garden in the Ped Mall. Right photo. The Book Mobile features various books for people of all ages. See when the Book Mobile will be at location near you here! 45 1pp�a - MY Within the library, access to books means access to transportation, entertainment, internet, privacy, and electricity, illustrating the Library Bill of Rights' commitment to equity, intellectual freedom, and free expression. Adopted by the ALA in 1939, the Library Bill of Rights was crafted in 1938 by Iowa's very own Forrest Spaulding who was the library director of the Des Moines Public Library at the time. In 2007, the ALA re-emphasized the library's commitment to "enabling poor people to participate fully in a democratic society;' calling for library staffers across the nation to recognize their role in protecting poor and unhoused patrons. While legislative efforts to ban books and control the leadership of the library ostensibly primarily challenge the pillars of intellectual freedom and free expression of the Library Bill of Rights, censorship also means less funding less harm reduction and support services training for library staffers, and less protection for the essential services that benefit the most marginalized and underlie expression. Checking out a book from the library thus means advocating for both the right for someone else to choose to read or not read that book and protecting the library as a necessary public space, guarding services that sustain those who enter the library for less -privileged reasons. When everyone's primary reason for visiting the local library is checking out books, it should mean that the need for shelter, water, electricity, and internet access are adequately met by other public services —not that the library has transformed into a space for a privileged minority. Placing censorship efforts in dialogue with the often -unacknowledged public services the library provides illuminates how protecting access to literature cannot be extricated from protecting access to water, housing, internet, and electricity. Protecting the right to housing is protecting the right to experience thejoy of reading a library book. Photo Above. The Iowa City Public Library highlights new and exciting releases each month. You can support the Iowa City Public Librarytoday by checking out a book, donating your gently used books, volunteering at the library or through the Friends Foundation, or exploring books for purchase at the library's BookEnd bookstore. I/ Left photo: Sekanics standing outside of the BookEnd bookstore on the second floor of the Iowa City Public Library. Right photo: BookEnd bookstore Little Village, Eastern Iowa Issue 319 Published July, 2023 Where is your Little Village? Copies of Little Village are available at more than 400 locations in Eastern 0 E Iowa. Check out the live map of all our locations to find your neighborhood rack: 0. . Sponsor a rack! By spanswing a Urtle villoge raekl you can; %show tho Wnlmu pity that your �/ bu51 rIe53 supports local media help Increase Llttla VlRagers I ppeserlce In the area be honored with a permanent sponsor recognition ptaque l get a shout -cut to our social 1/ media followers and email list Vhelp us brighten up the CRANDI C. one street corner at a tlmel Little Village is distributed free of Charge in the FollOwing areas: lawn Clty/CgrAIVfllo/"th Llgeity CaAar Rapids/Marion Cedar Falls/Waterloo SGloh/Itt Vernon West Llberty/West Branch HIIIs/Washington Rivetsld a/Fairfl Ole' Quad Cities To toquws! copfes fA your Am-. or to add your business as a dfstribvtfOn locAllonr co"Nect dlstro n llttfevlllagemag-com Wdayr CONTACT - lei iflsjjhY-.l piur liviv's une is here! For me that means Itk almost time For two of my favorite reading alhra- tien5: one. where ISn In a Very comfy dRlr. near the water, preferably on a beach; and "o, where hn traveling to Ws pkam where awbook I'm readingt5M.Inboth I'm rea& Ing Sarnetimg with twl5ts did turns, full of surprises end intrigue. with a memOmdble cast of chardatef5 In Interesting locale& so naturally, many of my prermes! vacation and/or Reach read[ are non kt" Hem&are some of my all-tlrne favorRas Eflk LdrSaW& DeVk AI the IM11e Clly has got to be one cd the best r-WKbon works In recant histo- ry. It's a story mat has It a.' ore of the world's major enK bunk up by same ar the most well-known ar- chitects of the lgth cerktay: the Worlds Fair full of neyl InventiamS and dlloslfiK from drourld the world, heaviv masses or ttNaws and 6ty-dwLdws Ih a city that vffas everything from Wlemdor to sguaior- and, of dnwl . a praline serial kkiel m the mblst M all ibis. Larson Is a master at umw nng the deta.s and Wine the ssorles together W create a mesmerlr- Ing pkbreol tur r-the-cemh" Chlmgo at Itemost auclbng and terrify". Reads.s can a take a Runk trip to the city to marvel at some of the architecture featured In the book, anal avail ourselwes of some of ch%ago-s lovely beacines. John aerena-s mk'"ht in me Gafden of Good and Fire might have you ready for anomer kind of road trip. Berard[ spentalinmt adecade eying In sul- try SavannaR Georgia, and his book Is a portrait of a varnished, gereteal cay with a memorable array of Inhabliards living outlandish lNes. Theres an out-a- tlme fi Hing to this story- win t homes, manners and speech of a seemingN more-reflned era. but an udercurrent of physical and moral decay pervades w,wrthmg. The murder mat Is at the cents of the story K In M honesty, a.nost mundane when can - oared In the other goings -on - other backs That will keep you firmly glued W your beach chew or send you scunyingto the alwp The Last pafnrymg by Jonathan Harr, which will make you warn to track newt and see every Caravaggio painting Nate Ists(Nat we Ws:Av of!); The Elelfmna 7s Ungar by Bareamin Wa.am,, wtoch delves deep Into the murky worlds of vintage and fake wines, and those who will stop at nothing to get them; and me Lp CltyofZ by David Gmwka mesmenzingaccount Of the search far a fabled coy In the Amazon, and the dlmppearance of British eaplorer Percy Fawcett Fa W--two books ftt that will appeal to real ad- •entunous travelers are kNo Thin Air by Jon Krakauer and The Pried Storm by Sebastian Junger (wfgch I mad vrs12e on a very smooth -call Ing ferry from Greece to Italy), bon OF Which focus on the most eauefee of envlmnmeMs and are csutlonary tales of the infest sort w man Glee Smfm UT vILL4GEMAC cr:wvuvxts JIILr 2 91 u A The Daily Iowan THE INDEPENUENT NEWSPAPER OF THE UNIVERSITY of IOWA COMMUNITY SINCE 1868 Behind the scenes of Iowa Citv Pride 2023 Apps can provide service to low -vision patrons, but librarians need to prepare By Emma Gaughan, Arts Reporter I June 20, 2023 Full of joy and rainbow flags, celebrations of queer pride have long been celebrated through the month of June — even if it was only nationally designated as "LGBTQ+ Pride' in 2021. There are numerous ways that one can celebrate pride month: going to a parade, watching a drag show, or any of the many other events that occur throughout the month. Many of these events are large-scale and require work and organization to be successful. Iowa City Pride is the organization that puts on the Iowa City pride festival every year, but they do a lot more than just the festival. Iowa City Pride was formally founded in 1970 by a group of students as a reaction to what they saw happening across the country. Now, Iowa City Pride allows the community to come together for many events throughout the year, notjust during pride month. Nighttime Mayor for the Iowa City Downtown District and Iowa City Pride Board President Joe Reilly shared that, especially regarding the festival, making sure there is enough space is incredibly important. There needs to be enough space for vendors, performers, and attendees, as well as keeping the fire lanes open. Reilly also added that the organization also did not want to have too much space, and block off city streets that they will not end up needing. "Sometimes you really need to check yourself as an event producer because you're impacting other people's business and how people can access downtown," Reilly said. "So really ask yourself,'Is this street closure necessary? Do I need this block?"' Iowa City Pride partners with multiple organizations including FilmScene and the Englert Theater to hold events throughout the month. There are many ways for the community to get involved, and Iowa City Pride is always looking for volunteers to help set up events. This year's theme for the pride festival was "Stronger Together," a message that speaks to the love and power of community. In light of recent legislation and attacks on the LGBTQ+ community, especially the transgender community, Iowa City Pride wanted to spread a message that each member of the community is valued and important. "What we realized over this last year is, I think we kind of fell asleep at the wheel and thought we had everything figured out and nothing could go wrong," Reilly said. "And then, all sudden, it kind of swings back the other way and you realize you need all these people in our community." Reilly shared that protesters are common at the pride festival and other events, but that it is best to ignore them to avoid escalating the situation. Other pride events also experience protestors, including "drag story times" hosted by the Iowa City Public Library. RELATED: Iowa City Pride 2023 aims to foster community strength "We were really surprised that we had maybe about 20 adults there without children who were there in protestation of their protesting the event, and we really hadn't planned for anything like that to happen," said Mari Redington, the children's services assistant at Iowa City Public Library, about a drag story time they hosted last year. This year, they made sure to plan for it. This pride month, drag story time took place at an event called "Pride at the Pool" at Upper City Park Pool on June 16, and Redington wanted to make sure that they could safely hold this event while avoiding disruptions from protesters. The main goal was to make sure that eventgoers felt safe. Aside from planning for protestors, a lot more goes into planning a drag story time. Redington shared that her main goal when planning any story time is to spread literacy and diversity, which she feels makes drag story times a great event. "It's always a very joyful story time. We do a lot of dancing and read some really great books," Redington said. "There are some awesome books out there that show, LGBTQ+families or recognize the huge strides in social justice that the Pride festival is all about promoting. And we have a really fun book about drag queens and what they are all about." Iowa City Press-Citize Iowa City Pride: See photos of parade and performances at 2023 festival 26 PHOTOS 4:10 p.m. CDT June 17, 2023 Bruce Teague, mayor of Iowa City, left, and his husband Colton Alexander -Teague walk in the parade as thousands of people celebrate during the 52nd annual Iowa City Pride Festival, Saturday, June 17, 2023, in Iowa City, Iowa. JOSEPH CRESSAOWA CITY PRESS -CITIZEN 52 Agenda Item 5C-17 14W,A IOWA CITY VFAW PUBLIC LIBRARY A University of Iowa Cambus vehicle is decorated with LGBTQ Pride flags as employees greet people with bubbles during the 52nd annual Iowa City Pride Festival, Saturday, June 17, 2023, in Iowa City, Iowa. JOSEPH CRESSAOWA CITY PRESS -CITIZEN Cole Eckhardt, 23, of Iowa City leads marchers in the parade during the 52nd annual Iowa City Pride Festival, Saturday, June 17, 2023, in Iowa City, Iowa. JOSEPH CRESSAOWA CITY PRESS -CITIZEN 54 Thousands of people celebrate during the 52nd annual Iowa City Pride Festival, Saturday, June 17, 2023, in Iowa City, Iowa. JOSEPH CRESSAOWA CITY PRESS -CITIZEN Temple Hiatt speaks into a megaphone while marching with Mom's Demand Action during the 52nd annual Iowa City Pride Festival, Saturday, June 17, 2023, in Iowa City, Iowa. JOSEPH CRESSAOWA CITY PRESS -CITIZEN 55 Tony Currin poses for a photo during the 52nd annual Iowa City Pride Festival, Saturday, June 17, 2023, in Iowa City, Iowa. JOSEPH CRESS/IOWA CITY PRESS -CITIZEN i 11L .p Thousands of people celebrate during the 52nd annual Iowa City Pride Festival, Saturday, June 17, 2023, in Iowa City, Iowa. JOSEPH CRESS/IOWA CITY PRESS -CITIZEN Thousands of people celebrate during the 52nd annual Iowa City Pride Festival, Saturday, June 17, 2023, in Iowa City, Iowa. JOSEPH CRESSAOWA CITY PRESS -CITIZEN Thousands of people celebrate during the 52nd annual Iowa City Pride Festival, Saturday, June 17, 2023, in Iowa City, Iowa. JOSEPH CRESSAOWA CITY PRESS -CITIZEN 57 Iowa City Public Library employees march in the parade during the 52nd annual Iowa City Pride Festival, Saturday, June 17, 2023, in Iowa City, Iowa. JOSEPH CRESS/IOWA CITY PRESS -CITIZEN i r T TIMEW= AN MW Benito Ocampo, owner of Beno's Flowers on Iowa Avenue in Iowa City, waves an LGBTQ Pride flag during the 52nd annual Iowa City Pride Festival, Saturday, June 17, 2023, in Iowa City, Iowa. JOSEPH CRESS/IOWA CITY PRESS -CITIZEN Thousands of people celebrate during the 52nd annual Iowa City Pride Festival, Saturday, June 17, 2023, in Iowa City, Iowa. JOSEPH CRESSAOWA CITY PRESS -CITIZEN Rabbi Esther Hugenholtz waves during the 52nd annual Iowa City Pride Festival, Saturday, June 17, 2023, in Iowa City, Iowa. JOSEPH CRESSAOWA CITY PRESS -CITIZEN 59 Thousands of people celebrate during the 52nd annual Iowa City Pride Festival, Saturday, June 17, 2023, in Iowa City, Iowa. JOSEPH CRESSAOWA CITY PRESS -CITIZEN Performers from Studio 13 pose for a photo during the 52nd annual Iowa City Pride Festival, Saturday, June 17, 2023, in Iowa City, Iowa. JOSEPH CRESSAOWA CITY PRESS -CITIZEN Thousands of people celebrate during the 52nd annual Iowa City Pride Festival, Saturday, June 17, 2023, in Iowa City, Iowa. JOSEPH CRESSAOWA CITY PRESS -CITIZEN Thousands of people celebrate during the 52nd annual Iowa City Pride Festival, Saturday, June 17, 2023, in Iowa City, Iowa. JOSEPH CRESS/IOWA CITY PRESS -CITIZEN 61 Thousands of people celebrate during the 52nd annual Iowa City Pride Festival, Saturday, June 17, 2023, in Iowa City, Iowa. JOSEPH CRESSAOWA CITY PRESS -CITIZEN S �♦ r 7 Thousands of people celebrate during the 52nd annual Iowa City Pride Festival, Saturday, June 17, 2023, in Iowa City, Iowa. JOSEPH CRESSAOWA CITY PRESS -CITIZEN Y r-L..-YM Alic M Mars Hojilla performs during the 52nd annual Iowa City Pride Festival, Saturday, June 17, 2023, in Iowa City, Iowa. JOSEPH CRESS/IOWA CITY PRESS -CITIZEN Joe Reilly, president of Iowa City Pride, speaks during the 52nd annual Iowa City Pride Festival, Saturday, June 17, 2023, in Iowa City, Iowa. JOSEPH CRESS/IOWA CITY PRESS -CITIZEN Thousands of people celebrate during the 52nd annual Iowa City Pride Festival, Saturday, June 17, 2023, in Iowa City, Iowa. JOSEPH CRESS/IOWA CITY PRESS -CITIZEN a Colton Alexander -Teague, husband of Iowa City Mayor Bruce Teague, holds a bouquet of flowers during the 52nd annual Iowa City Pride Festival, Saturday, June 17, 2023, in Iowa City, Iowa. JOSEPH CRESS/IOWA CITY PRESS -CITIZEN Agenda Item 5C-29 14WA IOWA CITY 'AW PUBLIC LIBRARY Iowa City Public Library Board of Trustees Meeting Minutes June 22, 2023 2nd Floor - Boardroom Regular Meeting - 5:00 PM Carol Kirsch - President Tom Rocklin - Vice President DJ Johnk - Secretary Joseph Massa Claire Matthews Robin Paetzold DRAFT John Raeburn Hannah Shultz Dan Stevenson Members Present: DJ Johnk, Carol Kirsch,Joseph Massa, Claire Matthews, Robin Paetzold,John Raeburn, Tom Rocklin (Zoom), Dan Stevenson. Members Absent: Hannah Shultz. Staff Present: Elsworth Carman, Anne Mangano, Jen Miller, Brent Palmer, Jason Paulios, Angie Pilkington, Katie Roche. Guests Present: None. Call Meeting to Order. Kirsch called the meeting to order at 5:01 pm. A quorum was present. Approval of June 22, 2023 Board Meeting Agenda. Raeburn made a motion to approve the June 23, 2023 Board Meeting Agenda. Johnk seconded. Motion passed 8/0. Public Discussion. None. Items to be Discussed. Policy Review: 705 Naming and Recognition. Kirsch clarified at the last meeting trustees wanted to know if the Board could go into a closed session to discuss a naming opportunity, she shared Trustees could not. Carman discussed this with legal and they reiterated the committee could be a closed meeting but the whole Board could not close. Massa made a motion to approve the Naming and Recognition policy. Johnk seconded. Motion passed 8/0. NOW Budget Request. (NonOperating Budget) Carman shared staff don't know state funding totals for FY24 and Carman based the request on what was received from the state last year. State funding is trending down but Carman shared NOBU funds can roll over into the next fiscal year. Carman said if state funds are lower than estimated he will build in accommodation for that and underspend a project. Carman said we do know what the Friends Foundation Memo of Understanding gift will be. Matthews asked if changes to the state library will impact Enrich Iowa funding. Carman said all parts of state funding could be affected by the If you will need disability -related accommodations in order to porticipate in this meeting, please contactlen Miller, Iowa City Public Library, at379-887-6003orjennifer-miller@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. State Library changes, including Inter -Library Loan (ILL). Carman is confident the FY24 budget cycle needs will be fulfilled but is uncertain going forward. Matthews noted state funding totals won't be available until after Trustees have allotted the funds. Carman said if there were articulated reductions in the future the NOBU request could highlight priority projects. Carman shared state funds need to be spent by the end of the fiscal year but funds from the Friends Foundation do not. As a larger library in the state of Iowa, Iowa City Public Library gets more funds than smaller libraries. Matthews clarified that ICPL also does more inter -library loans and is more of a participator. Raeburn noted these types of documents demand vagueness but asked for clarification on "evaluation of an assessment tool". Kirsch agreed this was confusing. Carman imagines this to be used for technology tools to track click through rates on social media to determine effective ways to share the library story. Determining the level of engagement isn't built into the tools we have and there are additional costs to understand this. Carman shared there is a distinct possibility $2,000 won't cover that cost and it could be used for staff training. Raeburn asked what the cost of staff training would be. Carman shared he would probably bring in an outside trainer for this. Paetzold said supporting children's room staff wages in the NOBU budget made her uncomfortable and felt there needs to be a plan for moving personnel costs to the operating budget. Paetzold said library staff need to be paid by the City of Iowa City and that could look like a 5% decrease each year from NOBU funds. Paetzold said the Development Office position is different because the function of that office is tied to NOBU funds but direct service provision for children's services Paetzold strongly believes should not be coming from the NOBU budget any longer. Originally it was used to get the Bookmobile up and running but we have already proven the value of these services. Carman agreed with Paetzold and said no timeline was discussed when this position was rolled out but library staff have the same thoughts. Carman said the City of Iowa City has made it clear that now is not the time to be asking for new positions but thinks there is value in offering a step system to transition the children's services position from NOBU to the operating budget. Paetzold and Carman agreed NOBU funds could be used for other needs in the future. Paetzold felt funders don't understand we're using their funds to pay for staffing and transparency could be better. Pilkington agreed that she and Carman have been having similar conversations. Paetzold said at the time that this was agreed to we needed to get the Bookmobile going but noted it has been five years and the library needs to do something else. Carman said every year personnel costs go up. Paetzold noted the costs listed for the Board recognition event and felt uncomfortable with the funds being used on Trustees. Rocklin understands and agreed it is hard, there could be a recognition event that costs less money. Rocklin said another option would be to have trustees to pay for the recognition which is uncomfortable also. Having an event is consistent with other nonprofits Rocklin has served on. Rocklin said it is important to thank Trustees for volunteering so much time and have fellowship. Rocklin felt the cost requested could go down. Paetzold agreed acknowledgement is important and shared it was done in the past at the expense of staff and Trustees. Carman checked with legal to see if an event was a conflict of interest and learned it was not but they felt it had the potential to be an optics issue. Miller and Carman brainstormed using these resources towards the general volunteer recognition event. Carman said it is an event that funds are already allocated for from the operating budget, however it is a large event and would lose the Board fellowship aspect. Paetzold said she is only speaking for herself and didn't want to speak for everyone. Johnk felt Paetzold's opinion was fair. Johnk said if you look at the funds raised by the Book Sale and thought about all the work that went into it, it didn't feel right Kirsch said she understands the arguments and felt it was a bit of a conundrum. Kirsch said we haven't had this event for quite a while and our circumstances have changed. Previously it was hosted by the Board President at their home or at a restaurant owned bythe previous Library Director's family. Kirsch said space rentals are expensive on their own and then there is the cost of food in If you will need disability -related accommodations in order to porticipate in this meeting, please contactlen Miller, Iowa City Public Library, at379-887-6003orjennifer-miller@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. 67 addition. Kirsch said in the past everyone would pay their own way except new and retiring Board members. Due to COVID-19, there are quite a few Trustees that haven't been recognized which also adds to the cost. Kirsch is uncomfortable asking staff to pay for that too. Paetzold said if we piggy back on another event that is already planned or do it in a park would that still meet the goal and not be $1,000. Kirsch said you still have the food costs. Paetzold agreed when you think about the labor that goes into a book sale to treat the Trustees felt problematic Matthews said it seemed appropriate to piggy back with volunteer recognition event as Trustees are volunteers. Kirsch said Trustees would miss the chance to socialize even though they are lovely events. Stephenson said relationship building and socialization is important. Kirsch understands the argument for not using NOBU funds and doesn't necessarily disagree with it. Rocklin said some are uncomfortable with funding at the level requested. Rocklin said he is hearing two options one would be a low expense Board only event and another is volunteer appreciation event. Rocklin said he was inclined to put off a decision and gather input to bring back another proposal. Paetzold asked what do we do with the NOBU budget tonight. Carman said we could put off approving until next month or approve with the expectation of making a change later. Miller said it used to be approved in July. Matthews suggested using the funds for Board recognition for staff recognition instead. Carman said another event it could be rolled into is Inservice day. Carman said using NOBU funds for either Inservice Day or the Volunteer Recognition event would be finewith him and an extra $1,500 towards either of those events would be a gamechanger. Mathews suggested putting the money towards a Board and staff event. Kirsch shared she has attended both Inservice Day and the Volunteer Recognition event. At each event it was a positive experience to sit down with whoever you are next to and learn more about them. Johnk suggested tabling the conversation to come up with a few options at a lower cost. Rocklin suggested forming a committee. Johnk agreed to meet with Rocklin. Paetzold asked how the Friends Foundation recognizes Trustees. Roche said traditionally there has been a certificate and a thank you card. Roche feels stewardship of the board is something they need to deepen. Carman suggested funding a leadership retreat with the funds is another option. Mangano said from the staff perspective Mangano has found it very valuable to meet with the Trustees. Massa said $1,500 is not a lot of money. Kirsch said thinking about 40 people and you can't do an event for much less. Rocklin said he and Johnk would bring something back next month. Massa noted the categories for spending were vague but were also priced out and asked how the totals were decided. Carman shared some of the categories are easy to itemize and some are not. Carman gave the example of library programming that has annually scheduled programs and is easy to put a dollar amount to, while others are an estimate. Carman said this has traditionally been the practice as the NOBU budget rolls over if it isn't spent, so there is no pressure on losing funds. Massa asked what is collection support. Mangano said it supplements the operating budget to add library materials in the collection. Mangano noted the BT cataloging subscription and this request is to supplement the operating budget to compare two products, to decide which product to move forward with in the operating budget next year. Kirsch suggested the committee meet and bring the NOBU budget request back in July. Paetzold asked if this might be a problem with many new Board members beginning their term at the next meeting. Johnk agreed this was a good point. Johnk suggested approving with the recommendation to make a budget amendment. Matthews noted if the NOBU budget rolls over the budget could be approved with the hope to underspend the money set aside for Board recognition. Paetzold noted the librarys budget is complex and it was a lot to ask of new Trustees to approve it. Johnk liked the idea of not codifying what the recognition would be. Johnk suggested approving the budget as is but also having the committee determine how cost could be reduced. Matthews said approve as is so new Trustees don't have to walk in on that request and with the idea in mind that the $1,500 isn't set in stone. Matthews agreed with Massa and noted the recognition request is also one of the smallest allotments on the request. Kirsch said none of the options that have been discussed are free; approving the funds doesn't lock the Trustees into anything. Paetzold clarified, approving the budget knowing If you will need disability -related accommodations in order to porticipate in this meeting, please contactlen Miller, Iowa City Public Library, at379-887-6003orjennifer-miller@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. 68 what the intention is behind not spending the full amount. Carman agreed and shared the Board could recall the NOBU request at any point. Carman said NOBU funds are Board controlled and can be amended if needed too. Johnk made a motion to Approve the FY24 NOBU budget request. Matthews seconded. Motion passed 8/0. Review draft of FY24 Strategic Plan. Kirsch asked if the new plan was ready to approve and Carman agreed it was. Carman incorporated staff and trustee feedback into the document. Carman shared he tried to remove libraryjargon so the document could work with many audiences. Raeburn, Johnk, and Kirsch agreed Carman succeeded. Kirsch asked if staff were comfortable with the document. Carman shared staff have concern about future of the library budget and maintaining library services in politicized environment. Carman shared the new strategic plan allows room for this type of work and long-term work to set the Library up for a capital campaign in the next strategic plan for a library expansion. Carman shared the experience of working with a staff committee to create the plan was amazing, it helped with staff buy in and awareness. Carman imagines creating additional staff committees that could each work on an aspect of the new plan. Raeburn asked if Trustees are mandated to review the document now and in the future. Carman agreed and said traditionally there are six-month updates on the plan. Massa made a motion to approve the FY24 Strategic Plan. Johnk seconded. Motion passed 8/0. Staff Reports. Director's Report. Carman said the Summer Reading Program is going well and Pilkington would share a report on that. Carman said children's programming is edging towards pre -pandemic numbers. Carman noted a change to Paetzold's term as a trustee. Carman, Rod Sullivan, and Paetzold met to discuss the Johnson County appointee to the Library Board. No applications were received for the Johnson County trustee position and Paetzold indicated an interest in continuing another term. Paetzold shared the appointment will be determined by the Johnson County Board of Supervisors vote. Carman shared if Paetzold is not reappointed the term will be posted for an additional 30 days. Carman shared that Paetzold's knowledge base is amazing and continued service would be an asset to the library. Paetzold felt Johnson County Supervisors were very sensitive to challenges currently affecting libraries. Kirsch commented Paetzold will have completed 18 years as a Library Trustee if appointed. Departmental Reports: Children's. Pilkington shared there were 1,044 kids signed up for the summer reading program and 737 adults and teens. Paetzold asked how this compares to past years. Pilkington said sign up is slightly lower than pre -pandemic levels. Pilkington shared signups are down by400 from last year. Last year school went until June 6h and Pilkington feels this impacted the data. Pilkington shared the reading logs have been at the self -checkout so they aren't always signing up first. Pilkington thinks more children will sign up after they have completed the program. Matthews asked if it is helpful to have the reading program always begin on June 1sl. Pilkington agreed and said it is nice and makes it easier to roll out. Pilkington noted the entrance doors have gorgeous new window clings to announce the summer reading program. Rocklin lost internet connection at 5:48 pm and left the meeting via Zoom. Collection Services. Mangano shared two staff, Alyssa Hanson and Melody Dworak, will be presenting at the American Library Association conference. Mangano said the presentation is a big deal and tied to ICPL phasing out the audio book on disc collection. The phase out will be gradual over the next year and a half which will enable staff to make sure patrons are comfortable with digital collections. Mangano shared the children's and young adult collections will go first as they have the least amount of use, only seven patrons in the last year. Johnk noted Chromebooks and hotspots will be going away. Johnk felt everyone is disappointed because the intent was to increase access to our patrons, and it didn't work and that is okay. Johnk thanked Mangano for explaining why. Mangano said it was disheartening to add new materials to this collection and in three If you will need disability -related accommodations in order to porticipate in this meeting, please contactlen Miller, Iowa City Public Library, at379-887-6003orjennifer-miller@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. 69 months need replacement parts. Mangano shared this was very time intensive for a collection with only 12 items when 1.2 million library materials get checked out in a year. Mangano felt that community broadband access is a community issue that the library can't tackle alone. Paetzold requested that library staff stay involved in community discussions on this topic because it truly is about access to information. Mangano agreed will make sure the library is involved. Matthews said that Iowa City schools provide hotspots for students. They are available to every family attending an Iowa City school who doesn't have adequate internet coverage. IT. Matthews asked if there was anyfeedback from the hearing loop. Pilkington got positive feedback from a children's program participant. Roche said the Optimist Club of Iowa City sent $1,200 in support of the hearing loop installation. Development Report. Roche discussed the recent book sale which made a little over $3,000 and the majority of books were sold. Miscellaneous: News Articles. None. President's Report. Kirsch said Paetzold has been a good partner, mentor, and the Library is very fortunate that Paetzold may continue on. Kirsch thought the June Board meeting was especially good because it was a tremendous opportunity to learn many perspectives. Kirsch appreciated the Board's ability to have conversations with diverse opinions. Kirsch shared some of her experiences while on the Board. Kirsch and Paetzold were part of the director search committee with Paulios and Mangano. The transition from a legacy director to new director was harder for everyone than anticipated, for the staff and the new director. Kirsch said there have been more opportunities for the Board to be involved and engaged and it has been positive. Kirsch said if she had never been on the Board she never would have known the level of staff that we have, especially the Leadership Team. Kirsch worked for 30 years in libraries and she would have been so appreciative to work with the staff at Iowa City Public Library. Announcements from Members. Johnk thanked Kirsch for her time on the Library Board. Kirsch said she did not plan to be Board President but it has been good experience. Committee Reports. Johnk shared the Friends Foundation met and discussed the strategic plan, mission, and objectives. Communications. None. Consent Agenda. Matthews made a motion to approve the Consent Agenda. Johnk seconded. Motion passed 7/0. Set Agenda Order for July Meeting. Kirsch said the strategic plan wrap-up will be discussed. Carman added the Drag Storytime at pool went great with no adult conflict. Carman said it felt like a children's program. Library staff requested police presence at the event and it was met with positive feedback from patrons. Paetzold asked if there were protestors. Carman said no, story time was in the pool area and there was also a cookout with no counter measures. Adjournment. Kirsch adjourned the meeting at 6:03 pm. Respectfully submitted, Jen Miller If you will need disability -related accommodations in order to porticipate in this meeting, please contactlen Miller, Iowa City Public Library, at379-887-6003orjennifer-miller@icpl.org. 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