HomeMy WebLinkAbout09-13-2023 Parks and Recreation Commission Agenda PacketIf you will need disability-related accommodations to participate in this program/event, please contact
Gabe Gotera, Iowa City Parks and Recreation Department at 319-356-5210 or ggotera@iowa-city.org.
Early requests are strongly encouraged to allow sufficient time to meet your access needs.
Public Comment for each item will be limited to 3 minutes for each person and a total for no more than 30
minutes per item. Written comments submitted to parksandrecreation@iowa-city.org, prior to 5 p.m. on
Monday, September 11, 2023, will be distributed to the Commission in advance of the meeting. Written
Comments submitted at meeting will be included in following month’s packet.
AGENDA
ITEM 1 CALL TO ORDER
ITEM 2 APPROVAL OF AUGUST 09, 2023, MINUTES
ITEM 3 PUBLIC COMMENT ON ANY ITEMS NOT ON THE AGENDA
ITEM 4 2024-2028 PARKS & REC CAPITAL IMPROVEMENT PROJECT REQUESTS
- Parks and Recreation Director Juli Seydell Johnson
ITEM 5 REPORT ON ITEMS FROM CITY STAFF
a) Parks and Recreation Director – Juli Seydell Johnson
b) Recreation Director – Brad Barker
c) Parks & Forestry Superintendent – Tyler Baird
ITEM 6 CHAIRS REPORT
ITEM 7 COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS
ITEM 8 ADJOURN
Iowa City
Parks and Recreation Commission
Wednesday, September 13, 2023
5:00 p.m.
Robert A. Lee Recreation Center – Meeting Room B
220 S Gilbert Street, Iowa City, IA 52240
IOWA CITY PARKS & RECREATION COMMISSION PRELIMINARY
MINUTES OF AUGUST 09, 2023
ROBERT A. LEE RECREATION CENTER – MEETING ROOM B
Members Present: Rachel McPherson, Alex Stanton, Aaron Broege, Connie Moore, Missie
Forbes, Alex Hachtman, Melissa Serenda, Brian Morelli
Members Absent: None
Staff Present: Juli Seydell Johnson, Tyler Baird, Gabe Gotera
Others Present: Mitzi Read, Anne Stapleton, Jack Stapleton, Sue Protheroe, Carin Crain
CALL TO ORDER: Chairman Hachtman called the meeting to order at 5:00 p.m.
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None
OTHER FORMAL ACTION:
Moved by Serenda, seconded by Morelli, to approve the July 12, 2023, minutes. Motion
passed 8-0.
PUBLIC DISCUSSION OF ANY ITEMS NOT ON THE AGENDA:
Anne Stapleton welcomes Commissioner Stanton and thanks the Commission for the extended
hours at the RAL Pool. Stapleton says that she wants to add additional context regarding 2 points
made in her correspondence letter to the Commission about afternoon pool use and how the
admission numbers provided by staff do not equate to the actual number of people in the pool at
a time. Stapleton says that the barebones RAL schedule was instituted in January 2022 during the
COVID-19 pandemic after the pool had been closed for months and that the head of the World
Health Organization did not declare an end to COVID-19 emergency until May 5, 2023.
Stapleton says that when she learned that RAL Pool hours but not MPAC Pool hours had been
drastically reduced, which Recreation Superintendent Brad Barker had told her was due to the
low number of RAL pool users, she began to count bodies in the water. Stapleton refers to the
appendix of her correspondence letter explaining that it numerically describes 23 different days
in July when the pool total chart was 0 to 4 people, but the pool is actually closed or [Stapleton]
counted 21 people in the same time period. Stapleton says that inaccurate pool use counts would
not constitute an issue except when they’re frequently cited as evidence of low pool use at RAL.
PARKS AND RECREATION COMMISSION
July 12, 2023
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Stapleton explains that her second point has to do with afternoon hours at RAL pool. Stapleton
states that the unprecedented and limited access to RAL pool for the past 19 months is erasing an
important history of pool use, and that while she is delighted for the addition of the 9am-11am
pool hours she will add a background about the use of RAL pool in prior years to explain why
she would love to see afternoon and evening hours returned to the community. Stapleton says
that the pool was typically active 5 days week in the afternoons and evenings as well as
weekends, shared by children and adults engaged in very different water activities from swim
lessons to deep water aquatics to lap swimming. Stapleton continues that cutting out these after-
work/school hours prevents RAL pool the natural flux & flow that other Iowa City playing
fields, gymnasiums, parks, and recreation facilities experience.
Carin Crain welcomes Commissioner Stanton and thanks the Commission for the increase in
RAL Pool hours.
PARKS AS STORMWATER INFRASTRUCTURE – Parks Supt. Tyler Baird
Supt. Baird presents the attached Parks as Stormwater Infrastructure PowerPoint. Baird explains
how Stormwater Infrastructure is one of the major reasons that a park has open land without a
visibly noticeable use. There are 3 types of Stormwater Parks: River & Creek Floodways,
Retention/Detention Areas, and Wetlands. Rivers & Creek Floodways are floodable areas along
streams and in some instances include flood buyout lots. Examples would include the Normandy
Drive neighborhood, McPherson Park and the area surrounding Lower City Park that was heavily
impacted in the 2008 flood. Baird recalls that during the 2008 flood, the water had almost
reached the top of the tennis courts fence at City Park.
Commissioner Morelli asks if there are active flood-buyouts slots in the Normandy area. Dir.
Seydell Johnson responds that as long as owners are willing to sell, the city is available to talk.
Seydell Johnson adds that there is no longer any Federal money to conduct flood buyouts in the
Normandy area, but there are property purchases in the area as recent as a few months ago but on
a case-by-case basis.
Retention areas hold water for extended periods of time (i.e., ponds) while detention areas hold
water for shorter periods following storm events. An example of a retention area is the back
portion of Hunter’s Run Park. An example of a detention area would include parts of Scott Park
& Rita’s Ranch Dog Park, which are partially underwater after a storm. Baird adds that these can
create a lot of maintenance challenges to keep the parks looking nice over the years. Seydell
Johnson explains that when the parks are federal flood buyout property, then the department is
very limited on any structures that can be put in those spaces. Flat surfaces like parking, trails,
and some open-air shelters are allowed but any kind of restroom facility or similar shaped
structure could not be installed. Baird shows a picture example of both retention and detention
areas near Highway 218 & Rohret Rd.
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July 12, 2023
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Commissioner Serenda asks if Retention and Detention areas are managed by parks or
neighborhood Homeowner Associations. Baird responds that both groups have a hand in
maintenance, that further in time they were more accepted as parks spaces, but now if the only
use of a space is strictly stormwater management, the HOA will take care of it. Seydell Johnson
adds that it is roughly a 50/50 split between the Parks Department and the homeowner
associations. Serenda asks if there are rules or guidelines for this process. Seydell Johnson
replies that there are but that is one of the tougher things for both the City and the Department to
work with, as staff can guide the HOAs in the process, but that in some cases it is up to the
subdivision to spend the money for maintaining and hiring specialists.
Wetlands are areas that tend to have shallow water, often substantially covered with vegetation
growing in the shallow pools, and typically not directly connected to streams. An example would
be Whispering Meadows Wetland Park. Baird describes how when going back in aerial imagery
over the years, one can see that the area has always been a wetland, even when it was farmland.
Baird adds that none of the homes in the area of the park are unable to have basements and have
to be at street level or higher, telling that the background water level is a bit higher than other
areas in the city.
Commissioner Serenda asks if there is a functionality to the circle design in Whispering
Meadows Wetland Park. Baird responds that he is unsure if that design feature is for function or
aesthetic but explains that those wetlands are deeper than it appears which allows the plant and
animal life present to have more diversity.
Baird states that at least half of the city parks have stormwater infrastructure present in the
following number of parks, Rivers & Creeks: 27 Parks, Retention & Detention: 15 Parks,
Wetlands: 6 Parks. Baird touches back on the maintenance challenges that stem from the
stormwater infrastructure of which include, Dam Management, Mowing/Tree Removal, Access,
Limited Uses, & Vegetation Establishment. Baird explains how the infrastructure in most
instances function best without trees meaning that staff will sometimes have to remove the trees
on recently obtained land. This can lead to a difficult public perception of “Why are Parks staff
removing the trees”, when the decision for which trees must be removed for functionality usually
comes from Public Works/Water Management engineers outside of the department. Seydell
Johnsons adds that this is a very common comment heard every year despite it being a required
maintenance to allow the stormwater infrastructure to work as planned.
Chairman Hachtman asks if there are plans to establish new retention/detention areas as new
parks are established. Baird responds that staff try to improve anything that is already present,
describing how some natural floodways near the City Park baseball diamonds were recently
converted into a prairie. Baird follows up that as parks are expanded west of Highway 218, there
are some possibilities for Wetlands or retention areas for the creek system. Seydell Johnson says
that the area would likely end up as a large park area that will act as a water retention area like
Terry Trueblood. Seydell Johnson adds that typically, staff no longer take park land if it is only a
retention area.
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July 12, 2023
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Commissioner Morelli asks if this presentation is strictly information of if there are any policy
changes that need to receive input. Baird responds that this is information provided at the request
of members of the Commission. Morelli comments that he was recently in City Park and
remembered how the city tried to protect the area along the river in what seemed like a losing
battle. Morelli thinks that it is great to see a return to a state of natural wildflowers.
REVIEW FUTURE LOWER CITY PARK SHELTER RENOVATION PLAN
– Parks Supt. Tyler Baird
Dir. Seydell Johnson announces that the Capital Improvement budget process will begin soon,
with one of the first projects being the Lower City Park Shelter/Restroom Renovation Draft
plan. Seydell Johnson says that there will be outreach to the neighborhood and that this
presentation is to get feedback from the Commission on if the direction is good before the budget
requests are entered in the coming weeks.
Supt. Baird continues the attached PowerPoint, displaying what shelters are being kept, which
are being added, and which are being removed. Baird explains that some of these shelters have
been around for 70 years and are really starting to show the wear and tear, with the only shelters
not being touched Shelters # 6, #10, & the Riverside Shelter/Restroom. Baird says that Shelter #5
shows a lot of decay that is not visibly evident from the road. Baird states that if the project
moves forward as presented, there will be fewer overall shelters but a much higher overall shelter
quality.
Commissioner Morelli asks what kind of shelter usage is seen in Lower City Park. Baird
responds that in the heat of the summer & graduation season, all the shelters could be full on a
weekend due to grad parties. Baird clarifies that when he says full, it might not be reserved for
the entire allotment offered, as some patrons will reserve for an entire day while others reserve
for a partial day. Baird states that Shelter #6 is the most popular due to it being the largest shelter
and a relatively recent install, while use of Shelters #11, #12, & #13 have lowered since there is
not a playground near those.
Commissioner Forbes asks if the enclosed shelter would be replaced with another enclosed
shelter. Seydell Johnson says that if City Park Pool is chosen to be replaced, then a bath house
with an indoor shelter attached could be available in Upper City Park, replacing the functionality.
Forbes says that there are a lot of gatherings, birthdays, and grad parties in that area and asks if it
is expected to be harder to book a shelter in Upper City Park as opposed to lower City Park.
Seydell Johnson replies that it is not expected to and that the indoor shelter could be reserved
year-round as opposed to seasonal like the current enclosed shelter.
Vice-Chairman Moore asks how often the enclosed shelter is reserved. Baird responds that there
has not been as many rentals in recent years but there has been a spike in vandalism to the
shelters in that area.
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July 12, 2023
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Baird shows the standard design used for Large & Small shelters, explaining that these would be
much more uniform that what is planned to be replaced. Chairman Hachtman asks what the
capacity is for both shelters. Baird responds that the shelters will have a bit of variety in the exact
size/dimensions of the shelters installed, but that they would typically have 6 picnic tables,
totaling to an approx. capacity of 36. The larger shelters could be in the range of 50 people
without being crowded.
Commissioner Broege asks if Shelter #9 is being removed and not replaced due to the
Stormwater infrastructure. Baird confirms that and adds that it is also due to the shelter not
meeting ADA guidelines, being difficult for patrons to reach the shelter.
Commissioner Morelli asks if any shelters have been removed yet and what the net change of
shelters would be. Baird responds that no shelters have been removed and says that he will go
over the net change later in the presentation.
Commissioner Serenda asks what the time frame is for the project. Baird and Seydell Johnson
reply that the project is expected to take place 2026 but that it is not set in stone.
Baird describes the changes to the shelters as,
● The “Red Brick” restroom would be renovated to include 4 single stalls.
● The “Gray Brick” restroom & nearby shed would be removed due to its proximity to its
troublesome roof and proximity to the river.
● Keep Shelters #6, #10, & Riverside Shelter/Restroom
● Consolidate Shelters #12 & #13 into a large shelter.
● Consolidate Shelters #7 & #8 into a small shelter.
● Remove Shelter #9.
● Replace Shelter #5 with a small shelter.
● Replace Shelter #11 with a small shelter.
Baird states that there would be a net total of -3 shelters, but that what remains would have a
newer high quality, refreshing the shelter. Baird explains that these shelters at some point will
have to come down, and that it is not a question of what can be saved, as there is rot and decay
down to the foundation. Baird asks for questions, clarifying that nothing presented is set in
stone and that staff are more so trying to get a handle on the budget requests for the project.
Commissioner Morelli says that he is worried about the reduced number of shelters and how
that will limit access. Seydell Johnson says that staff could look into the rental numbers and
their use on record.
Commissioner Serenda echoes concern on the number of shelters and how the demand for
shelters will be negatively impacted.
Commissioner McPherson says that the amenities at the shelter in James Alan McPherson Park
are great and make it commonly reserved. McPherson asks if amenities such as electricity will
be available at all the new shelters. Baird responds that ideally all the shelters in Lower City
Park will have electricity added.
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July 12, 2023
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Commissioner Broege says he has noticed that a lot of the shelters have grills attached and asks
if any grills removed during construction would be returned? Tyler confirms this, saying that the
grills are a lot cheaper to install than the larger shelter infrastructure.
Commissioner Morelli asks if there has been any consideration for fire pits around the shelters.
Seydell Johnson says that this is always an opportunity offered to the neighborhood for a shelter
renovation, citing Cardigan Park and Calder Park. Seydell Johnson adds that where installed,
the fire pits have been very successful; but that most neighbors are still skittish/weary of the
idea.
Seydell Johnsons asks if it is an accurate summary that the Commission would rather see more
than less shelters but are okay with consolidating some shelters if it determined that it is
necessary. Vice-Chairman Moore says that she is fine with consolidating the shelters, as these
things need to be updated and can all use more accessibility. Moore cites the beautiful shelter at
McPherson Park as what could be possible. Chairman Hachtman says that he approves of the
plan but would want to ensure that there is a variety in size/price of the shelters offered and a
proximity to the restrooms. Baird replies that the Red Brick Bathroom should be within walking
distance of any of the new shelters and can be used year-round. Commissioner Broege wants to
make sure the shelters are used/rented after the renovations. Broege is welcoming for any
increased accessibility that allows more patrons to use the shelters.
Seydell Johnson takes the opportunity to answer a frequently asked question, “What has
happened to all of the picnic tables in City Park”. Seydell Johnson says that post-COVID, there
was an increase of seasonal downtown use of those picnic tables which were on-loan to the
downtown district, which has caused a lesser supply for the larger park system. Seydell Johnson
explains that because the picnic tables have been loaned every year, staff have put in a proposal
for the next budget that the picnic tables need to be replaced for either the Parks or the
downtown district. Commissioner McPherson asks who painted the picnic tables. Seydell
Johnson replies that they were commissioned by the downtown district.
SCHEDULE OCTOBER COMMISSION MEETING – Dir. Juli Seydell Johnson
Director Seydell Johnson explains that staff will be attending the National Recreation and Park
Association Conference and will not be available for the October 11, 2023, Parks and Recreation
Commission meeting. Seydell Johnson asks the Commission if their preference is to reschedule
the meeting for the week before (Oct. 4) or the week after (Oct. 18). Commissioners either
learned towards Oct. 4 or were indifferent towards either week, leading Seydell Johnson into
deciding that the meeting would be rescheduled for Oct. 4. Seydell Johnson makes the
clarification that if there is a lack of agenda items, the meeting would instead be canceled.
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July 12, 2023
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REPORT ON ITEMS FROM CITY STAFF
Director of Parks & Recreation – Juli Seydell Johnson
City Park Pool: Dir. Seydell Johnson says that the consultants for the City Park Pool review have
been in and out of town over the last 2 months. The consultants are waiting on the test results of
the cement core samples and have been asking the department lots of questions about when
equipment was replaced. Seydell Johnson states that once the report & recommendation are
complete, they will go directly to City Council on Tuesday, September 5. Seydell Johnson
explains that the consultant team report would include the following,
• What has been found in the current conditions of the pool.
• Options for moving forward (Repair vs Replace) with cost estimates and expected
lifespan-gain included.
• The consultant’s recommendation for moving forward based on 9 points/goals of review.
(Accessibility, Welcoming, Shade Access, etc.)
Seydell Johnsons says that if the pool chosen to be replaced, at this point a design is not known
regarding layout or amenities. Seydell Johnson adds that City Council has agreed for any
potential redesigns to stay within the fence line of the original pool. Seydell Johnson says that if
City Council decides to repair the pool, then there will be no more public comment/input after
that, the project will return to a staff level with the consultations to work out the needed
construction documents. Seydell Johnson says that if the City Council decides to replace the
pool, a full public comment process will begin, starting off with a big general meeting. Seydell
Johnsons explain that this meeting will be large gathering where anyone is welcome to come but
that specific details/dates have not yet been established. Seydell Johnsons says that recreation
staff would like to try to couple the meeting with the big Halloween event at the end of October,
or the indoor holiday market. This would capture a crowd of families and general users to
capture input from two groups at once. After this, focus groups would begin. Seydell Johnson
explains that the focus groups will be open to everyone to apply for via online form and asks the
Commission to spread the word to those interested. Once signed up, their information will be
added to a database and then sorted into groups based on attributes. As an example, if there is a
group that deals with disabilities, the consultants would like everyone in that group to either have
a disability or be a caregiver for someone with a disability. These attributes would be indicated
through check boxes on the online form. The consultants will choose these groups randomly
within the criteria of each focus groups trying to match the demographics of the overall City.
Seydell Johnson clarifies that the focus groups participants would be assigned a particular
number to remain anonymous and confidential during the study. Seydell Johnson says that there
are a handful of groups that won’t have random selection. Those groups being the Parks and
Recreation Commission and a childcare group. Targeted invites will be sent out regarding the
childcare group to ensure a mix of small childcare and also the larger before-&-after school
programs. All the data from the public meetings and the focus groups would be taken by the
consultant, who would determine three scenarios for what the pool could look like based on
those criteria, two of which would be within the 10-million-dollar budget and the last would be
up designed around a 15-million-dollar budget. Seydell Johnson says that if the decision is made
to replace the pool, then there will be a statistically-valid-survey conducted based on the 3 design
options, after which an open-survey will be released. The results from both surveys will come
back to another public meeting, likely with the Parks and Recreation Commission and/or the City
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July 12, 2023
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Council, at which point a final answer will be derived for how City Park Pool will design.
Replace-dependent, the pool would close sometime around end of Summer 2024, remain closed
through 2025, and reopen Summer of 2026. Repair-dependent, Seydell Johnson cannot give a
timeframe as that would depend on the scope of the repairs being done.
Commissioner Morelli asks, if repair is chosen, will the pool-house renovations and meeting
room addition still be a part of that. Seydell Johnson replies that she does not have an exact
answer for that, explaining that the choice is being posed as one or the other but that there is
always gray in-between. The council will be proposed with a Yes/No prompt, but council
members are welcome to pick anything in between in potential combination.
Commissioner McPherson asks if senior citizens are being counted as one of the focus groups.
Dir. Seydell Johnson responds that that is a demographic called “Older Adults” but that focus
groups are not set in stone at the current time. Seydell Johnsons further explains that the
consultant is waiting until the September 5 decision before starting on public outreach.
McPherson asks about when City Council decided that the design would stay within the original
fence line. Seydell explains that was derived from the input heard for the Recreation Program
and Facility Master Plan, which made it clear that the atmosphere of the big tree line was
integral.
Commissioner Forbes asks if this process is a duplication of what Berry Dunn had conducted for
the Facilities Masterplan or if it is strictly regarding City Park Pool. Dir. Seydell Johnson
confirms that the Berry Dunn was regarding the delivery of recreation division programming and
facilities, of which included two direct questions about City Park Pool. Seydell Johnson adds that
the Berry Dunn statistically-valid-survey showed 71% of residents wanted to see a new
configuration of the pool which led down the current path. Seydell Johnson clarifies that the
focus groups and new survey would pertain specifically to City Park Pool as opposed to general
recreation programming & facilities.
Commissioner McPherson asks what the big Halloween event is. Dir. Seydell Johnson says that
the event is set for Friday, October 27 and is the big annual event generally held in the RAL Rec
Center for families free-of-charge. This event usually sees several hundred attendees coming
through the door, giving a great opportunity to get their input on the pool at the same time, in
some shape or form. Seydell Johnson refers to the 2016 Parks Masterplan where the public input
meeting was coupled to the holiday market that year. Commissioner McPherson asks about the
afterschool childcare focus groups when the pool season is when school is not in session. Seydell
Johnsons explains that there are many before and after school care programs that operate over
the summer, which could be more accurately called a summer camp program. In short, any
school age care group that comes in a bus and shows up at the pool wanting to swim together.
Vice-Chairman Moore is glad to hear that there will be a focus groups for people with
disabilities, as she has heard a parent say that they can’t take their kid to the current City Park
Pool because of the accessibility issues. Moore adds that she has heard multiple parents say that
they must drive all the way to Coralville because the pool entrance is more accessible. Moore
says that people with disabilities were marginalized and not considered when the pool was
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July 12, 2023
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originally planned and is glad to see a pool that all people can use not based on their abilities but
based on the desire to partake.
Events: Seydell Johnson explains that summer events are still going on before listing the events
for that week.
• Tuesday, Aug 08: Teen Pool Party at City Park Pool
• Wednesday, Aug 09: Dog Days of Summer event happening at Rita’s Ranch Dog Park.
• Wednesday, Aug 09: Back-to-School swim event at City Park Pool.
• Thursday, Aug 10: Park in the Park at Chadek Green Park, showing off the gardens and
the new playground.
Seydell Johnson says that there have been over 50 free events through the system, praising the
Recreation Division staff.
Fall/Winter Programs: Seydell Johnson announces that a day prior, registration had begun for the
Fall & Winter programming. Seydell Johnson details some new additions to the programs
offered.
• Hispanic Heritage Event
• Indigenous People’s Day
• All Across the World, where visitors will have the opportunity to learn about the global
fashion, foods, customs, and history.
• Outdoor Rec Fest, on October 8 at City Park, will capitalize on teaching kids and their
family outdoor recreation skills. Visitors will have the opportunity to go inside the
historic cabins.
Parks & Forestry Superintendent – Tyler Baird
Forestry: Supt. Tyler Baird states that Forestry has had an uptick in after-hours call-ins, with 3
call-ins in the last 8 days. Baird adds that during the call-ins staff did not see much storm
damage, but mostly random tree problems. Baird says that Forestry staff have gotten a
smaller/narrower bucket truck, operating on a Dodge Ram 5500 chassis, allowing more
maneuverability than the other larger equipment while maintaining a similar reach capacity.
Baird explains that this allows the Forestry team to split into 2 separate crews as opposed to
staying as a single unit, allowing for more efficient work. Baird says that the division is applying
for grant in the fall through the DNR Community Forest grant program, which would go towards
a tree planting at Hunter’s Run Park. The tree planting would include 47 trees in the park and the
nearby right-aways.
Park Projects: Baird announces that the playground equipment for Happy Hollow will arrive this
week. Staff would still have to wait for the contractor to complete work in the park before staff
can install the play equipment. Baird says that the contractor has a deadline of this Fall. Baird
announces that the Restroom/Shelter renovation at North Hickory Hill is expected to begin the
following week, with the installation expected to be completed this Fall.
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CHAIRS REPORT:
None
COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS
Vice-Chairman Moore acknowledges the number of cool things/events happening in the
department. Moore says that she has received concerns from community members that she will
be relaying to the Commission.
• Moore describes a small vendor at the Farmers’ Market wondering about the necessity of
liability insurance which can amount to a quarter of the vendor’s profit when they only
attend the market 5-6 weeks of the season. Dir. Seydell Johnson explains that last year,
the Farmers’ Market began to require vendors to have liability insurance, but that the
Iowa City Farmers’ Market was one of the last markets in Iowa to require vendors to
carry insurance. Seydell Johnson adds that the requirement was largely pushed by the
City’s Risk Management department and the City Attorney, which does not give much
leeway in the matter.
• Moore says that the book statues in the Ped-Mall playground are dirty and act as a
“sponge” for dirt and filth. Moore asks if the book statues can be cleaned or resurfaced.
Seydell Johnson says that this can be looked at by staff and acknowledges that the
department are in contact with the contractor regarding the playground surfacing.
• Moore asks how many outdoor basketball courts there are in the city and if there is a need
for more in areas that teens congregate, giving a physical outlet. Seydell Johnson lists the
outdoor courts at Wetherby Court, Court Hill Park, Oak Grove Park, College Green Park,
North Market Square Park, Happy Hollow Park, and James Alan McPherson Park. Supt.
Baird adds that City Park will soon have a new basketball and tennis court. Seydell
Johnson announces that she will be meeting with Tony Branch of United Action for
Youth (UAY), and a local group of kids to discuss the ideas and wants of the younger
demographic. Seydell Johnson explains that the double court installed at Wetherby Park
costed approximately $200,000.
• Moore refers to the July Commission Meeting in which there was discussion on the size
differential between the pools and the numbers and wonders if staff are counting just the
swimming of laps or looking at other methods as well. Moore says that at Mercer Park
the ends of the pool on either side of the bulkhead are not generally used for laps
making the actual number of lap lanes similar if not less than RAL Pool, making the
attendance numbers overall comparable. Seydell Johnson says that it is not just a raw
number of people inside of the pool but depends on the types of areas in the pool and
how people are using them. Seydell Johnson says that in a time frame if there is a large
increase of people it is specific to an area such as the diving well and leaving plenty of
room left in the lap lanes. Seydell Johnsons adds that since it is being looked at from the
perspectives of both the raw numbers and pool use for both facilities, it can be hard to
land on a specific target number.
Commissioner Forbes was going to comment on the Ped Mall playground flooring but was glad
PARKS AND RECREATION COMMISSION
July 12, 2023
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to hear Seydell Johnson address it. Forbes says that the Chadek Green play equipment looks
awesome and asks if there are any future plans for a parking lot in the area. Seydell Johnson
responds that there is not anything in the plan except for the accessible spots into the gardens.
Seydell Johnson adds that this is in part because the neighborhood did not want a shelter due to
parking concerns. Seydell Johnson finished by saying that the park like many others in the City
are walk-in parks. Forbes refers to the summer recreation events and asks if there has been a lot
of participation seen in the activities. Seydell Johnson says that until the night prior at Terry
Trueblood Recreation Area, all the events that summer have seen good attendance. Seydell
Johnson says that staff are monitoring the traditional programs to determine what can be
improved, specifically that the Summer Playground drop-in program might see some changes to
increase numbers. Seydell Johnson states that both the Party in the Park and the Farmers’
Market are in the best state that they have been in a long time.
Commissioner Forbes talks about a policy at City Park Pool regarding moving the deck chairs.
Forbes refers to an email exchange with Program Supervisor, Kate Connell and says that she
understands the explanation but that it doesn’t feel like an inclusive or welcoming policy to
have in her hometown park. Forbes describes the policy as she understands is that there are
certain chairs that staff would want to stay in the shallower areas and the wading pool for
caregivers. Forbes explains that there are different groups with different needs and that for
chairs to be limited in how it can be moved/used, it can be frustrating. Especially when the
policy is a handwritten sign, giving not much more of an impression than a whim. Forbes says
that if someone has a physical disability and desires a particular chair, they should not have to
disclose their information to a stranger, which can create an unwelcoming atmosphere. Seydell
Johnsons responds that she does not have a full answer for this prompt but that she can
investigate it and follow up.
Commissioner Broege, referring to RABRAI, says that many bikers enjoyed the bike repair
stations and asks if there are any plans for more in certain areas like Sycamore, Scott, or City
Park. Baird responds that the repair stations are added in as the budget allows and that there is
one in the REAP grant application for the Ashton House, as it is a very popular bike trail. Seydell
Johnson explains that they cost roughly $5,000 and come out of the same budget category as
grills, bike racks, and picnic tables. Baird adds that these stations are slightly more expensive
that others on the market, but that cheaper/low-quality stations have little use-return before
breaking down. Broege says that there is a lot of activity in Scott Park between Rita’s Ranch, the
playground, and the Ultimate Frisbee organization, but only port-a-potties that are often not in
great shape. Broege asks if a permanent bathroom is possible or if this would be impacted by the
stormwater management in the park. Baird responds that he unaware of how that installation
would affect the stormwater management, but that he can say that there is nothing in the current
capitol plan. Seydell Johnson says that this request has been heard before and can be looked at,
but that it likely wouldn’t be able to be budgeted for 5-6 years.
Commissioner Morelli says he has notice that some water fountains in the parks have attached
dog bowls but not on all water fountains. Morelli wonders if there is any rhyme or reason for
determining what water fountains will have dog bowls. Seydell Johnson says that ideally, all
water fountains in the parks would include a dog bowl and water bottle station, but that staff are
restrained by supply & budget issues.
PARKS AND RECREATION COMMISSION
July 12, 2023
Page 12 of 13
Commissioner McPherson asks about the status of the Happy Hollow Park construction project.
Seydell Johnson says that the project bid went out last spring and a contractor has been found
and contracted over the summer, to skin the fields and replace the playground, adding some new
accessibility paths. Seydell Johnson and Baird say that it is still coming soon and should be
completed this fall. McPherson asks if there is any news regarding the budget for trees in
Oakland Cemetery, especially since so many trees have been lost. Baird confirms that there is
work being done with the Heritage Tree Fund from years past, working with the original
committee onsite, including foresters for the university and for the district. Baird says that trees
could hopefully be seen in the coming spring.
Commissioner Serenda reiterates her thoughts from last month, saying that the Pollinator Park
Prowl has been incredibly fun and has taken her to new areas across the City.
Commissioner Stanton says that he found a dead link on the Parks and Recreation department
website, for the 2017 Gather Here Parks Master Plan. Administrative Coordinator Gotera says
that is likely from the recent website overhaul and asks for Stanton to forward the location of the
dead link. Commissioner Forbes mentions that the pool schedules are outdated in a particular
location on the website.
Chairman Hachtman expresses his gratitude towards the department staff, having taken part in
some of the summer events & activities. Hachtman asks about the results of the July Sports
Equipment Drive. Seydell Johnson says that staff would likely try the event again but did not get
the response desired, receiving more random items like cross-country skis than sports balls.
Seydell Johnson explains that staff will have to be more specific in promotion on what items they
are looking for. Seydell Johnsons states that any items donated will be distributed on August 17
at the Wetherby Park Party in the Park. Hachtman says that he has heard requests for more
pickleball courts. Seydell Johnson explains that in 2 weeks, the bids will come in for the
pickleball/tennis court project for Mercer and City Park, which could still happen this fall or
early spring depending on how the bids come in. Seydell Johnson says that she knows that the
Downtown District is looking to installing a temporary pickleball court in the Black Hawk
minipark downtown, which while not permanent would still provide more space. Seydell
Johnsons adds that the Recreation Facilities are open for open pickleball play most days of the
week. Baird says that new courts will have an extra court painted at Mercer Park and an extra 3
courts painted at City Park. Seydell Johnson clarifies that the exact number will still depend on
how the bids come but should hopefully be installed over the fall.
ADJOURNMENT:
Chairman Hachtman calls the meeting to adjourn at 6:34 p.m.
PARKS AND RECREATION COMMISSION
July 12, 2023
Page 13 of 13
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting
LQ = No meeting due to lack of quorum * = Not a member during this
meeting
NAME
TERM
EXPIRES
09
/
1
4
/
2
2
10
/
1
2
/
2
2
11
/
0
9
/
2
2
12
/
1
4
/
2
2
01
/
1
1
/
2
3
02
/
0
8
/
2
3
03
/
0
8
/
2
3
04
/
1
2
/
2
3
05
/
1
0
/
2
3
06
/
1
4
/
2
3
07
/
1
2
/
2
3
08
/
0
9
/
2
0
2
3
Aaron
Broege
12/31/24 * * * * * * * * X NM X X
Missie
Forbes
12/31/25 X X X NM X O/E LQ X X NM O/E X
Alex
Hachtman
12/31/24 X X X NM X X LQ X X NM X X
Rachel
McPherson
12/31/26 * * * * X X LQ X X NM X X
Doloris
Mixon
12/31/26 * * * * X X LQ X X NM * *
Connie
Moore
12/31/25 X X X NM X X LQ X X NM O/E X
Brian
Morelli
12/31/25 X X X NM X X LQ X X NM X X
Melissa
Serenda
12/31/23 X X X NM X X LQ X X NM X X
Alex
Stanton
12/31/23 * * * * * * * * * * * X
Day Date 6-7a 7-8a 8-9a 9-10a 10-11a 11-12p 12-1p 1-2p 2-3p 3-4p 4-5p 5-6 p 6-7p 7-8p Daily Rec Totals Water Fitness Swim Lessons Swim Team Event # Count Event Name
Tuesday 1-Aug 12 14 5 35 17 104 66 33 56 342 238 30
Wednesday 2-Aug 16 9 9 10 5 34 20 14 7 34 37 9 204 116 30 Water Wednesday
Thursday 3-Aug 9 11 3 22 10 26 48 0 0 129 226 30 150 Summer Camps (Thursday Afternoons)
Friday 4-Aug 12 8 4 25 20 120 48 61 82 125 43 2 550 30
Saturday 5-Aug 7 2 8 3 11 19 46 30 102 56 66 26 376 30
Sunday 6-Aug 5 7 7 7 5 1 32 125 Rental
Monday 7-Aug 9 5 0 17 8 19 14 40 17 24 14 7 174 30 125 Rental
Tuesday 8-Aug 10 9 4 28 21 40 64 22 1 199 30 AIR Pool Party
Wednesday 9-Aug 12 5 3 1 4 7 4 0 36 30 Water Wednesday (cancelled due to weather)
Thursday 10-Aug 10 14 4 29 25 82 30 150 Summer Camps (Thursday Afternoons)
Friday 11-Aug 18 26 65 48 50 57 82 55 13 414 30 Food Truck Friday
Saturday 12-Aug 5 4 8 12 5 49 39 60 61 91 89 13 436 125 Rental
Sunday 13-Aug 10 3 4 1 8 2 1 6 13 14 8 3 73 30 125 Rental
Monday 14-Aug 8 3 0 18 2 2 6 10 16 29 7 4 105 30
Tuesday 15-Aug 8 1 9 17 20 31 32 34 10 162 30
Wednesday 16-Aug 8 11 5 28 71 50 40 36 56 71 46 13 435 30 Water Wednesday
Thursday 17-Aug 11 6 8 20 5 0 0 0 0 50 30 150 Summer Camps (Thursday Afternoons)
Friday 18-Aug 12 4 0 32 13 121 48 58 27 38 17 1 371
Saturday 19-Aug 12 4 6 5 18 52 39 98 87 86 84 39 530
Sunday 20-Aug 6 3 13 15 18 58 97 122 118 113 113 34 710
Monday 21-Aug 32 5 37
Tuesday 22-Aug 46 7 53
Wednesday 23-Aug 50 12 62
Thursday 24-Aug 50 11 61
Friday 25-Aug 46 9 55
Saturday 26-Aug 71 126 101 107 47 452
Sunday 27-Aug 35 25 27 60 44 42 9 242
Monday 28-Aug 20 8 28
Tuesday 29-Aug 33 13 46
Wednesday 30-Aug 23 13 36
Thursday 31-Aug 31 10 41
Grand Total
6523 0 580 450 950 8503
210.4 0.0 18.7 14.5 30.6 274.3
Weather/Closure
Summer Camps
City Park Pool - User Totals August 2023
Averages:
Totals:
Missing count
Day Date 6-7a 7-8a 8-9a 9-10a 10-11a 11-12p 12-1p 1-2p 2-3p 3-4p 4-5p 5-6 p 6-7p 7-8p Daily Rec Totals Water Fitness Swim Lessons Event # Count Event Name
Saturday 1-Jul 4 1 2 0 4 4 3 26 19 63 6
Sunday 2-Jul 0 27 $2 Swim
Monday 3-Jul 6 6 3 15 3 33 9
Tuesday 4-Jul 4 2 0 10 2 18
Wednesday 5-Jul 4 3 5 14 4 30 13
Thursday 6-Jul 5 4 4 14 1 28
Friday 7-Jul 2 1 4 21 5 33 11
Saturday 8-Jul 2 4 1 4 1 2 0 0 0 14 6
Sunday 9-Jul 0 105 23 $2 Swim
Monday 10-Jul 5 4 1 18 6 34 11.0
Tuesday 11-Jul 5 3 1 17 4 30
Wednesday 12-Jul 5 2 1 28 2 38 12
Thursday 13-Jul 5 5 2 18 1 31
Friday 14-Jul 10 3 1 34 10 58 7
Saturday 15-Jul 6 4 3 5 4 4 0 0 8 16 9 1 60 5 Pool & Pad Crawl
Sunday 16-Jul 0 105 40 $2 Swim
Monday 17-Jul 4 4 5 16 6 35 12
Tuesday 18-Jul 7 6 1 17 2 33
Wednesday 19-Jul 4 3 0 18 5 30 17
Thursday 20-Jul 8 8 1 19 3 39
Friday 21-Jul 2 9 5 18 1 35 12
Saturday 22-Jul 1 6 1 0 4 5 1 0 0 18 3
Sunday 23-Jul 0 105 26 $2 Swim
Monday 24-Jul 3 5 2 23 2 35 11
Tuesday 25-Jul 2 6 0 26 3 37
Wednesday 26-Jul 4 6 1 22 2 35 11
Thursday 27-Jul 6 4 2 14 7 33
Friday 28-Jul 5 6 2 16 3 32
Saturday 29-Jul 3 4 0 0 0 1 0 0 0 8 4 0
Sunday 30-Jul 0 12 $2 Swim
Monday 31-Jul 5 5 3 23 2 38 10
Grand Total
761 878 160 315 128 1481
28.3 5.2 10.2 4.1 47.8
a
Robert A Lee Recreation Center - Indoor Swimming Pool Totals July 2023
Averages:
Totals:Total Scans:
Day Date 6-7a 7-8a 8-9a 9-10a 10-11a 11-12p 12-1p 1-2p 2-3p 3-4p 4-5p 5-6 p 6-7p 7-8p Daily Rec Totals Water Fitness Swim Team Event # Count Event Name
Saturday 1-Jul 2 11 7 6 10 10 10 15 14 14 6 8 3 0 116 106
Sunday 2-Jul 22 10 9 4 12 16 12 7 4 96
Monday 3-Jul 8 13 11 10 15 6 12 20 13 6 13 2 4 3 136 10 106
Tuesday 4-Jul 4 14 9 12 5 13 10 14 13 9 86 106 17 $2 Swim
Wednesday 5-Jul 0 15 19 17 13 17 7 13 9 16 17 10 12 6 171
Thursday 6-Jul 8 9 6 6 8 12 14 10 20 8 0 0 0 0 87 4 106 14 $2 Swim
Friday 7-Jul 11 11 16 14 8 7 4 9 22 14 10 9 10 1 146 9 106
Saturday 8-Jul 0 0 0 0 1 6 10 22 3 12 0 3 13 0 70 106
Sunday 9-Jul 20 7 2 6 14 9 13 13 7 91
Monday 10-Jul 5 20 15 15 7 15 8 8 8 9 18 6 4 4 142 16 106
Tuesday 11-Jul 6 8 11 13 9 11 9 5 11 7 8 5 12 4 97 106 22 $2 Swim
Wednesday 12-Jul 0 8 14 13 11 9 8 20 24 8 10 15 12 8 160 106
Thursday 13-Jul 8 8 12 11 11 8 4 5 16 5 17 13 10 7 113 3 106 22 $2 Swim
Friday 14-Jul 7 3 11 14 4 15 10 4 14 18 4 104 ICE Swim Meet
Saturday 15-Jul 0 ICE Swim Meet
Sunday 16-Jul 0 50 ICE Swim Meet
Monday 17-Jul 8 9 16 16 14 5 5 15 13 8 12 14 3 3 141 13 106
Tuesday 18-Jul 7 7 7 14 12 8 35 6 15 6 9 14 18 6 138 106 26 $2 Swim
Wednesday 19-Jul 6 10 10 15 12 15 3 11 5 8 17 4 5 6 127 106
Thursday 20-Jul 7 9 8 13 5 5 3 32 17 15 8 14 11 5 134 4 106 18 $2 Swim
Friday 21-Jul 6 5 15 17 22 9 11 13 11 10 12 19 10 3 163 11 106
Saturday 22-Jul 1 7 6 8 2 4 5 7 11 8 7 21 13 2 102 106
Sunday 23-Jul 16 10 1 10 10 10 13 15 5 90
Monday 24-Jul 10 13 14 17 13 16 14 7 14 6 13 5 6 4 152 13 106
Tuesday 25-Jul 13 8 8 11 13 4 18 7 6 5 18 9 13 15 124 106 24 $2 Swim
Wednesday 26-Jul 12 4 8 22 14 9 4 26 14 9 7 12 18 11 170 106
Thursday 27-Jul 8 3 17 11 11 9 14 2 7 9 12 8 14 2 105 4 106 22 $2 Swim
Friday 28-Jul 10 5 13 13 13 14 6 16 33 12 5 10 3 2 155 7 106
Saturday 29-Jul 1 2 2 1 1 4 16 2 9 4 3 5 5 5 60 106
Sunday 30-Jul 12 1 19 7 17 4 7 3 2 72
Monday 31-Jul 10 6 11 12 14 6 4 14 9 8 13 4 4 1 116 5 106
Grand Total
2720 3464 99 2438 215 6216
111.7 3.2 78.6 6.9 200.5
1225
ICE = 106 (includes masters)39.5
Mercer Park Aquatic Center - Indoor Swimming Pool Totals July 2023
Totals:
Averages:
Total using Robert A. Lee Pool Open Hours
Average using Robert A. Lee Pool Open Hours
Total Scans:
Closed for Swim Meet
$2 Swim
1 Iowa City Parks and Recreation Commission Packet | City of Iowa City
Iowa City Parks & Recreation Commission Packet
September 2023
Upcoming Events
• Farmers Market; May 6 – October 28 (Saturdays only); 7:30 am – Noon Chauncey Swan Parking Ramp
• Open Skate (series)– Saturdays; 3-5 pm (Beginner level), 5:30-7:30 pm (all ages and abilities); RAL
• Sensory Saturdays (series) – Saturdays; various afternoon times; Robert A. Lee Recreation Center
• Hands-On-History Presents a History Focused Puppet Festival – Sunday, September 24, 1-4 pm; City Park
Cabins
• Get Outside! An Outdoor Rec Fest – October 8, 10 am – 2 pm; Lower City Park
• Indigenous Peoples Day Celebration – October 9, 5-7:30 PM; TTRA Lodge
• Mental Health Celebration – October 14, 2-30-5:30 pm; Robert A. Lee Recreation Center
• Halloween Events
o Teen Tree House of Horrors Halloween Dance – October 20, 5:30-7:30 pm; Scanlon Gym
o Haunted Nature Walk – October 20, 7:30-9 pm, North Hickory Hill
o Floating Pumpkin Patch – October 21, 10 – 11 am; Robert A. Lee Recreation Center
o Roller Skating Costume Party – October 21, 3-7:30 pm, Robert A. Lee Recreation Center
o Campfire Creep Out – October 21, 8-10 pm; Ned Ashton House
o Halloween Carnival – October 27, 5:30-7:30 pm; Robert A. Lee Recreation Center
o Halloween at the Market – October 28, 9 am – Noon; Chauncey Swan Parking Ramp
o Tot Monster Mash – October 31, 9-30-11:30 am; Mercer Park Aquatic Center
Notable from Parks & Recreation Staff
Parks:
• Fall tree planting will begin this month in the neighborhood around Whispering Meadows and along a
stretch of Friendship St. Neighbors were notified in the planning process and given the option to opt out
of trees adjacent to their property.
• Staff completed another Hwy 1/Hwy 6 mowing. This is a considerable undertaking completed 4 times a
year and involves substantial litter cleanup prior to each mowing.
• Construction on the Happy Hollow and Kiwanis Park improvement projects have begun. Staff will be
installing the playground at Happy Hollow once the contractor finishes the concrete work.
• The Willow Creek trail paving project is nearing completion.
2 Iowa City Parks and Recreation Commission Packet | City of Iowa City
• With the near completion of the American Legion Road project, Parks staff will be taking on substantial
additional mowing of rights-or-way adjacent to properties in the County. Snow removal in these areas
will be added this year as well.
• A contracted project for woodland improvements in Hickory Hill Park has begun and is funded by last
year’s REAP grant award.
• In collaboration with Cemetery staff and community members, tree planting is being planned for next
year in Oakland Cemetery to replace trees lost in recent years from age and weather events.
Recreation:
• Staff are working on putting together a number of larger events this fall, including Halloween events and a
new Get Outside! Rec Fest event. In collaboration with a number of outdoor recreation provider partners,
The Get Outside! event will take place at lower City Park and will feature a variety of recreation
opportunities where visitors can experience hands-on learning. There will also be live music and food trucks.
Facilities:
• Debra Rundlett has accepted the full-time evening custodial position at the Robert A. Lee Recreation Center
with Facilities. Debra will start on September 5th.
• We reached out to the Climate Action and Outreach Office to calculate the demonstrable energy and cost
savings after a full year of operation with Mercer Aquatic Center natatorium’s new dehumidification system.
They compared fiscal years 2023 to 2019 (pre-pandemic operations) utility use and cost, and we find that we
get a huge savings. We save 49,158 kWh and 60,303 Therms annually, and moreover the cost savings
between the two comparative years was $22,426. This is a straight up dollar to dollar comparison, if we also
accounted for the increase in utility rates since 2019, the real dollar cost savings would be greater.
Not only does this project save a million gallons annually by recirculating the condensate water, we are also
bringing the building into air quality compliance with appropriate air exchanges and aligning the facility with
the current building code—and in doing so, we are saving energy and money.
Cemetery:
• Staff completed the stump removal and repair of the ground in August.
• Cemetery staff and Tyler from Parks met with a group from Heritage Trees and are working on a plan to
plant approx. 30 trees in Oakland Cemetery in the Spring of 2024. This will be funded through Heritage
Trees.
Top Staff Issues
Parks
• Drought conditions are stressing many of the plants around town, even those that are well established.
This is considered the worst drought in the last decade and one of the worst on record for Iowa.
Recreation
3 Iowa City Parks and Recreation Commission Packet | City of Iowa City
• Extreme heat cancelled, postponed or relocated a number of outdoor recreation programs and events
• Program Supervisor staff is replacing many hourly staff that have moved on after graduation and hiring
new staff for fall programming.
Facilities
• The downtown ped mall Weatherdance Fountain is proving to be a challenge for the Aquatics
Maintenance staff this summer, the temporary paving stone and anemometer are repaired, and staff
have replaced the pump/motor, vfd and fan and are still finding that the fountain system is not running
with full pressure. Staff are working with both the original designer/installer of the current recirculation
system, the City Park Pool consultants and the City’s Engineering division to trouble shoot the issues.
The system is presently operational.
• The week of extreme heat in mid-August was a challenge for maintenance staff as they navigated HVAC
systems and keeping the buildings operational and staff and patrons comfortable.
• Aquatics Maintenance staff are preparing for the end of season winterizing and closures of the splash
pads and the City Park pool.
Cemetery:
• Mowing and trimming is slowing due to dry conditions.
• Staff has been busy with watering sod, flowers and trees due to the dry conditions.
• Staff will be planting 3 new trees this fall. All 3 trees were donated.
4 Iowa City Parks and Recreation Commission Packet | City of Iowa City
Oakland
Cemetery
FY 24 Revenue Report
** shaded areas represent previous 5yr average
Revenue from Lot Sales Lot Sale 5yr
Average
# of
Interments
Interments
5yr avg.
Revenue
from
Interments
5-year Avg.
on
Interments
Total
Revenue
5yr Avg. on
total
revenue
July $6,750.00 $4,550.00 3 6.6 $2,642.50 $3,504.00 $9,392.50 $8,054.00
August $7,875.00 $7,039.00 7 7.0 $2,672.50 $4,321.50 $10,547.50 $11,360.50
Sept
Oct
Nov
Dec
Jan
Feb
March
April
May
June
Totals $14,625.00 $11,589.00 10 13.6 $5,315.00 $7,825.50 $19,940.00 $19,414.50